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1974/10/09 74-1015 City Hall~ Anaheim~ California - COUNCIL MINUTES - October 8~ 1974~ 1:30 P.M. Refer to Resolution Book. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM ESTABLISHING RATES OF COMPENSATION FOR JOB CLASSES REPRESENTED BY THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL NO. 47, AND SUPERSEDING RESOLUTION NO. 73R-495, AND AMENDMENTS THERETO. Roll Call Vote: AYES: NOES: ABSENT: COUNCIL MEMBERS: Kaywood, Seymour, Pebley, Sneegas and Thom COUNCIL MEMBERS: None COUNCIL M~MBERS: None The Mayor declared Resolution No. 74R-504 duly passed and adopted. MOTHER COLONY HOUSE ADVISORY BOARD APPOINTMENT: On motion by Councilwoman Kaywood, seconded by Councilman Thom, Mrs. Mabel Walker and Dr. Joseph Butterworth were appointed to the Mother Colony House Advisory Board. MOTION CARRIED. ORANGE COUNTY MOSQUITO ABATEMENT DISTRICT BOARD APPOINTMENT: On motion by Councilwoman Kaywood, seconded by Councilman Sneegas, Mrs. MarJorie Fisk was appointed member of the Orange County Mosquito Abatement District Board, replacing Councilman Ralph G. Sneegas, term ending December 31, 1975. MOTION CARRIED. PARKS AND RECREATION COMMISSION APPOINTMENT: On motion by Councilman Thom, seconded by Councilman Pebley, Councilwoman Miriam Kaywood was appointed Ex-Officio Member to the Parks and Recreation Commission, replacing Councilman Ralph G. Sneegas. MOTION CARRIe. ADJOURNMENT: Councilman Pebley moVed to adjOurn to Wednesday, October 9, 1974, at 9:30 A.M., at the Multipurpose Room of the AnaheimMain Library. Councilwoman Kaywood seconded the motion. MOTION CARRIED. AdJot~rned: 4:52 P.M. Deputy City-Clerk Oc. cobmr 9. 19~, 9:30 Pebley, Suee~e Schultz, S~3mton, ~r, Dehl, ~s None PIKSEIFT: CITY IgdU, GKR: KetCh A. ~ CITY i~: Alan R. MaCes CITY CLEIE: Ah Pl. lbusard CITY EM&'~XI~:KR: Jmmes P. Nmddoz LIBIIY D~: William J. Grfffl~h Thom called the meeCtu~ Co order at 9:30 a.a. 74-1015-1 Central Library Multipurpose Room~ Anaheim~ California - COUNCIL MINUTES - October 9~ 1974; 9:30 A.M. A. Drainage at th~ Euclid Site: Mr. Grtffith related that, according to the City Engineer's office, at the time that the property adjacent and to the east of the Euclid Library site was developed, (1965), the City agreed to accept the drainage from that site. He advised that he could locate no written agreement to this effect, and inquired whether the City is legally bound in perpetuity .to accept this drainage when there is no written agreement. Mr. Murdoch noted that the City, as the downstream property owner, has no choice in the matter of accepting the drainage in a natural flow; that unless there is a concentration of flow, the City would be bound, as the down- stream property owner, to accept whatever runs naturally from the property to the east. The City Engineer corroborated this statement noting that the natural lay of the land is to the southwest and there is nothing unusual in the obliga- tion of the lower landowner to accept run-off from higher property. Mr. Hughes pointed out that this particular run-off water has been concentrated into one stream because of the development of the apartment houses and the natural flow situation no longer exists. Mr. Maddox agreed, and related that there is a "U"shaped driveway at that property which concentrates the run-off water to the southwest corner (.south- east corner of the library site). He advised that once the Architect's plans are available, and the location of the building and parking lot are knowns it will be possible to design a drainage disposal system which will adequately handle the water. Mr. Griffith remarked that he has two concerns in this matter: 1) .that the.solution conform to need rather than the mos~ expedient answer; 2) that the drainage not be channeled across the eventual parking lot. Further he felt that whatever solution to this problem is proposed, it should be accept- able to the Library Board; and that the cost of this drainage structure not be considered a portion of the cost of the Library building, as this money is being put towards handling someone else's drainage problem. Mr. Murdoch reiterated that this drainage problem is rightfully the City's, as the owner and developer of subject property. The only choice the City might have had in the matter was whether or not to accept the concentrated flow rather than the natural flow, but.obviously, since the City did permit the. development on the adjacent property, t~,.~as tacitly agreed _to acCept~ the concen- trated flow from the southwest corner of the adjacent property. Mr. Murdoch indicated complete agreement withMr. Grifftth that the design of the disposal system from that disposition point to the street, be consistent with good design and operation of the library facility. He noted that this probably means some type of underground drain system. However, he could see no problem as far as the cost of same is concerned as it would be included and provided for in the cost of construct- ing the building. Mr. Griffith stated that the cost would certainly be a material considera- tion if the structure is built on a budget ab the Central and Branch Libraries were. Mr. Murdoch felt that Mr. Griffith's concern was premature at this point. He noted that the architect's responsibility is to come up with a complete design and an estimate of the cost of development, the amount of money allocated is then based on the architect's estimate. Councilman Seymour felt that perhaps the assurance Which the Library Board is seeking is that the cost of any such drainage facility not be taken from the potential Costof the library structure itself butrather be considered an additional expenditure. Mayor Thom noted that it appears the consensus of Council opinion is' that the librarY building shOuld not bediminished in any'way by the cost Of the 'drainage structure. 7a-I015-2 Central Library Multipurpose. Room, Anaheim, California - COUNCIL MINings - October 9t 1974t 9:30 A.E. In anmeer to Mr. Hughest question, relative to the adequacy of any drainage system, Councilman Seymour advised that the City will confom ~o the same standards required of private industry. Additional discussion relative to the drainage problem at the Euclid Library site disclosed that a storm drain is planned on Euclid .Street, and, pending financing, will be constructed in four to' five years.. The moot 'propitious method therefore to handle the drainage from the Library site vould be by underground pipe vith direCt outlet to the storm drain, with some interim provision to handle the situation until the storm drain is complete. lit. liaddox explained that the interim drainage plan did not necessarily mean directing drainage across the parking lot, but rather a slight incline to~ar&s the boundaries .of the property could be maintained to keep the water on the periphery of the library property. llr. tturdoch pointed out that this is a design problem basically and should be adequately vorked out through Joint efforts of the City Engineer and Architect. B~ Construction & Financinz of the Euclid Library: In anmeer to lit. Hushes* query regarding the status of the construction pl~ns, tit. Griffith advised that these could be speedily brought to completion in order to call for construction bids. The Library Board requested a determination from Council as to the time that construction at the Euclid site might CO.hence and Hr. Hurdoch advised that this may be possible 'to establish after the November election, if the bond measure is ~accessful. He s~ated that it has been indicated by the Council that the Euclid Library is a high priority item. If the bond issue carries, funds would be available for t=mediate construction of the library. However, conversely if the bond issue fails, he could foresee no monies available for library construction. Councilman Seymour pointed out in answer to Hrs. Schultz that tb~ alterna- tives, should Proposition "H" fail, remain as they Were discussed, at the last Joint meeting: 1) to pay as you go; 2) a bond issue; 3) some form o~ Joint povers a~reement or lease-back plan. In reference to these three options Councilman Seymour noted that it is not yet knovn whether or not the Financial and Hanasement Practices Audits initiated by the City Council viii free up sufficient funds to construct the library on a pay-as-you-go basis. Certainly this is desired by Council, but there will be no good inclination in this direction until approximately December 1, 1974. The second alternative, a library bond issue, he felt not a very good prospect for passage. The third alternative, of a Joint povers agreement and lease-back arrangement is a very realistic possibility; however, he vould prefer to see this financing method used as a last resort, even though he could more easily Justify a Joint povers agency vehicle for financing library construction than for a stadium or convention center. Councilman Seymour noted that this vould be an appropriate time for a "sales pitch" for Proposition '~' and encourased the Library Board to become involved in the campaign and support this PWoposition which vould finance con- s~ruction of the Civic Center since the success of this bond initiative vould ndke f~mds available for construction of libraries. He noted that there is a comunity of interest in libraries vhich comprises a sphere of influence in the c~ity, and if that segment of the population can be motivated, they vould perhaps b~ve an impact on the objective which the Council is trying to attain. He ursed the Library Board members to seek those with tim and energy to put forth in this effort. Counctlmn Kay,sod left the liultipurpose Room . (lO :15 a.m.) ~lklgZ PI~K ~ SITE: Nr. Earl Dahl reported on difficulties encountered by the Library Board in communicating their recoemendations relative to the combination park and library development proposed at the 3uarez Park site. He noted that despite the fact that the Library Board felt that they had a cc~it~ent for a two-acre library site at the southeast corner of this park, ~hen subsequent plane were submitted to the Library Board the location was chanSed to the center o~ the property and Eurther the final presentation did not take into account the Library Board's subsequent recomendatton. 74-1015-3 Central Library Multipurpose Room, Anaheim, California - COUNt. IL MINUTES October 9, 1974, 9:30 A.M. Nra. Schultz advised that in this connection a communicationwas transmitted to the Parks and Recreation Couauission, and Dr. Butterworth, via telephone assured her that he had directed the Parks and Recreation Department to reply regards these latest reco~nendations, however, to date, no reply or communication has been received. Mr. Murdoch related that at the Council Meeting of October 8, 1974, during a discussion of Juarez Park plans, Mr. Collier pointed out that these were not final plans and that they would not be final until there had been a considerable meeting of the minds between Parks and Recreation Department and the Library Board. He noted that it would appear to be a matter of Mr. Griffith and Mr. Collier conferring on the plans. Councilwoman Kaywood returned to the Multipurpose Room. (10:20 a.m.) Mr. Griffith stated that discussions have been held between the Library Board and the Parks and. Recreation Cc, maission, part of the difficulty lies in the fact that the Parks and Recreation Department has been acting unilaterally on the matter, without reference to either Parks and Recreation Commission, or the Library Board. Councilman Seymour suggested in order to resolve the problem that a communication be fol-~arded from the City Council to the Director of Parks, Recreation and the Arts, indicating that neither the Planning Co. uission, the Parks and Recreation Commission, nor the City Council will approve any plans for 3uarez Park development until these have been approved by the Library Board. He requested that the City Manager see that such a memorandum is forwarded to Mr. Collier. III. HILL AND CANYON AREA LIBRARY SITE: Mr. Criffith distributed copies of a news- paper article from the Santa Ann Register, June 26, I974, regarding the Settle- 'ment Agreement between the City, Anaheim Hills and the Orange Unffied School District. Mrs. Stanton advised that this is the only information which the Library Board has had re~ardin~ the status of the proposed library site for the hill and canyon area. Mrs. Stanton noted that the Library Board was under the impression that they had at least a verbal agreement for a library site, and inquired whether the action taken by the Council pursuant to the Settlement Agreement affects this potential library site. Mr. Murdoch reported that a meeting is scheduled this date, 2:00 p.m. with Orange Unified School District to determine what the joint relationship on the property might be. If the Joint school/library facility proves unfeasi- ble, there are then two alternatives for the Council and Library Board to explore, these being: 1) two separate facilities on the same site, sharing the ten acre parcel; 2) two separate facilities not located on the same site, i.e., the school using the ten acre parcel and the library being located on the park site, which would mean not much of a park at this location. Mr. Watts further reported that the agreement to which the newspaper article refers provides that the parties thereto, namely the City of Anaheim and the Orange Unified School District, will meet Jointly to explore the possibility of a joint library and school facility and does not say much more than that. He reported that to date it has been a staff project to explore the feasibility and practicality of the joint use and whether this use could be contained physically within one structure. : Mr. Griffith indicated that the Library Board is concerned that the article implies this potential library site has been turned over to the Orange Unified School District, after which the two Jurisdictions would explore whether or not the uses would be adaptable to this situation. Councilman Seymour s~ated that he could well understand the consterna- tion of Mr. Criffith and the Library Board, since the article describes the agree- ment whichwas reached to remove litigation from the courts, as giving something away in which they held a great interest. However, he did not feel these fears were Justified as yet and requested Mr. Watts to describe the agreement. 74-1015-4 C.qntr·! Library l~l,tipur~ose ltoomI Anaheim, California - COUNCIL MIHUTES - Octobm' 9, 1974, 9;30 A,lt,, Mr. Watts exp~ined thaC ·u as~eemu~ which is su~l~l ~ ~c discusM in ~e ~J~C m~r article ~m c~ Ct~ ~ ~e~ ~ille ~i~s ~t ~ rep~ ~ls acrea~ ~ ~r t~cre ~el. ~is other sics ~o ~ thou~t of pri~i~lly in tame of pa~ ~o~r~. He noted ~at in fact ~e Ci~ did not give a~y anyth~g; but acted as a co~uic for transfer of proper~ie8 fr~ A~he~ Hills, lnc. to Or·nEe ~ified School Die~rict. ~ iur~er noted in an~er ~o Hrs. Schultz ~ ~he School District, heine a public enti~, is anttci~ted ~o ·bide by ~i8 8~e~ut tn Eood ~aith, Just as the City of A~e~ intends to do. Mr. Dahl qu~stioned whether the library proposed would be a functional part of the school ·nd noted that there is · considerable difference between the goals and objectives of a school library versus · public library. Mr. Murd'och interjected that the concept explored right from the begin- ning was that the tvs facilities, school ·nd library, would operate separately, even if in the same physical structure. The library would be operated with Ci~y library personnel. Mr. Watts added that when this matter vas discussed one of the reasons it was placed in the framework of · "good faith attempt" vas so that }ir. Criffith could meet with the experts from the ~chool District to determine what conflicts might be involved with Joint ua.e, Hayor Thom pointed out another element which led to the eventual settle- ment of the issue, which Was the discussion held rehtive to · Joint:powers finan- cing arrangement which would alloy accelerated construction of both library and school facilities. Mr. Griffith asked if the ·greement entered into by the City relinquishes all legal rights to this ten acre parcel, ·nd whether pursuant to chis agreenent it is fesally incumbent on the School District to explore the feasibility of the library on this site. Mr. Watts replied that if the Or·use Unified School DistriCt wishes to use · Joint pagers agreement as the vehicle for financing construction, the only Way that this could be done is if it were to be · Joint facility. Mr. Dahl c°gmented on the likelihood of the OranSe Unified School District usir~ temporary classrooms ·t this site which would mean they would not need the joint powers financins, to which Councilman Seymour replied that the City would then explore its alternatives. Mr. Murdoch recalled that in selecting this library site originally, it was to be located on the street coming up from the south and out to Nohl Ranch Road, facing east. H2 noted that it ~ay be possible, pending the street alignment on the property, that the original site may be left after school construction, or the City may have the alternative of locating the library on the oppost~e side of the street which would mean · reduction in the size of the proposed park, but the City's lit·restive possibilities for parks are more flexibl· than for libraries. Nr. I/urdoch advised that it will be better known what the possibilities are after the forthcomtn~ meeting when more pre- cise site location is discussed. He questioned whether the Library Board would really prefer so~ other location rather than this parcel which will be situa- ted near au elementary end high school and · small park facility. Hr. Dahl replied that if the library could be adequately built he ~ould be agreeable, however if there are viable alternatives to this .site he felt the Library Board should review those. Mr. ~ remarked that ha felt the Library Board should &los partictpato in a. feasibility study to dot, mine whether or not it felt the Joint facility wo~ld work et Ch/3 locatJ~n,~-or whether it would serve the best interests of the library eyotea. Hr. Murdoch added that he ~lt it tmuld still be feasible to put together a Joint powers agra·mat even thoegh the two facilities were not in sue seructure,, but ~ere built in · eoubinei, t~tsiest on.·dias·it properties. 74-1015-5 Central Library Multipurpose Room, Anaheim, California - COUNCIL MINUTES - Octobe~ 9~ 1974~ 9:30 A.M. Mr. Murdoch queried what the Library Board's position might be, should the best proposition for school and library turn out to be utilization of some portion of the ten acre parcel for library purposes, even though not contained within the same physical structure, on allowing the use of the re- maining propert~y for the temporary classroom facilities, until completion of construction of the permanent school and library facilities. Mr. Hoover replied that the Library Board has never considered this nor discussed the situation and therefore would not be able to respond at this point. Further discussion -ensued regarding the proposed location of the library and Mr. Dahl remarked that he felt proximity to the schools and park would be an advantage. Councilwoman Kaywood agree~ noting that this would bring about better usage of the library and would expose more young people to the library, such as the Haskett Branch adjoining Maxwell Park and elemen- tary school. Councilman Seymour summarized that the opinion being expressed by the Library Board is one of flexibility, but at the same time a request not to arrive at any binding decisions without permitting them ~ae opportunity to review and recommend on same. IV. COMMUNICATIONS BETWEEN LIBRARY BOARD AND OTHER ENTITIES: Mr. Hughes cozanented that '.he felt the Library Board should be included more often in preliminary discussions as well as final plans in any area that affects the library system. He stated that in his opinion this has not been the case and that the Library Board could be more productive if '~it were included. Mr. Hoover pointed out that during this morning's session, the Council together with the Library Board has identified specific problems regarding the various library sites and proceeded towards their resolution, but in his opinion, the basic problem of poor communication still remains and this must be ironed out in order to prevent a recurrence of the other difficulties. He felt the Council should establish a method for effective c~unication between itself and boards and co~issions as well as between commissions and city departments, so that when considering a change in a co~itment or a new site location, all of those people who will be affected are involved. He related that the Library Board has found itself reacting to situations and compromising positions, which would not be necessary had they been involved in the original planning discussions. Mayor Thom recalled that this subject was discussed at the last joint meeting between the Council and Library Board and that the brief highlights extrac. ted from the Library Board minutes are helpful to the Council. He urged however that the Library Board c~ua~nicate directly and immediately should they foresee a problem which may not be coming to the Council's attention. Further discussion of the communication gap between boards and commis- sions revealed that although the Library Board did have representation on the Parks and Recreation Commission, via Glenn Fry, since his resignation, they no longer have this, in that there is no regular representative from the Library Board making up this Cmmnission, it was just coincidence that Mr. Fry had been appointed to both entities. Councilwoman Kaywood felt that perhaps this should be rectified by deleting one public member from the Parks and Recreation Commiss- ion and including a representative from the Library Board or by increasing the number of c~issioners to nine. Mayor Thom did not feel that public Participation should be decreased on this Commission. Councilman Seymour stated that the key to the communications problem under discussion is an alertmess to objectives and goals of the various parts of City government. As a new Councilman, he indicated that one of his problems in this connection is that he just is not aware as yet as to where all of the interests lie. He did feel however that as the Council continues to meet with the various Boards and Conzaissions, he has begun to appreciate what these goals are and certain- ly in the future when a decision or negotiation point comes up he would be much better equipped to make ~he correct decision. He expressed the desire of the Council to continue these meetings in order to develop a rapport and mutual under- standing of objectives and goals. 74-10LS-& Central Library Multipurpose Roome .Anaheime C~ltforn~a - COUNCLL MINUTES - October 9 ~ 1974 a 9:30 A,H. Councilwoman Kayvood felt t1~t there is a definite need for communica- tion between Parks and Recreation Oommission and the Library Board, and Councilman Seymour pointed out that if in fact the Department Heads involved are communicating as they should be, the pertinent information will then be forwarded to the Boards and Comnissions involved. He further noted that it is the City Council!s and City Hanaser's responsibility to ensure that the Department Heads do communicate. At the conclusion of discussion, it ss suggested that the Library Direc- tor be placed on the mailing list for agenda and minutes of the Parks and Recreation Co~nission, which he viii then distribute to the Library Board; and also that the minutes and agenda of the Library Board be fo~aarded to ~he Parks and Recreation Con~nis sion. Councilwoman Kayvood assured the members of the Library Board th~'t the difficulties which they have presented this date were not deliberate, but Just the result of poor c--unication. *~ 0RI~I~ATION FOR BOARD, COMMISSION AND CITY COUNCIL MIDfl~RS: Councilwoman Ka~wood inquired whether Mr. Hoover, as ~he newest member of the Library Board had received any orientation following Its appointment. Mr. Hoover replied that Hr. Griffith did spend several sessions with him explaining the way the City works and the various Boards and Co, missions. Councilwoman liayvood advised that she had read a fascinating article pub- lished by the National League of Cities describing the frustrations of Mayors and City Council Members, due to the fact that most newly-elected officials have no orientation whatsoever, and are making far-reaching decisions without appropriate background information. Mayor Thom remarked that it is the responsibility of the officials cemin8 in to orient themselves and Councilwoman Kayvood pointed out that often they do not know where to seek the infornmtion or whom to ask. Councilvoman Kayvood recommended that some type of booklet be prepared, which could be general in nature, for instructional purposes ho be given to new ~lssion, Board and CouncilMembers. Mayor Thom suggested that the "Know Your City" booklet prepared by the League of Women Voters and a copy of the City Charter are available to be given to ney members. At the conclusion of this discussion, Mrs. Stanton remarked that she felt these Joint meetings to be the vehicle for communication between Council Members and Co~anissions, that this .is a viable part of the co~nunica- tions system. Councilvoman Kayvood commented on the article in the Anaheim Bulletin' regarding the Anaheim Library receiving national ~vards for four brochures and requested copies of smae. ADJO~T: Council~eoman Kay~ood moved to adjourn. Councilman Seymour seconded ~he ~otton. NOTION C&RRI~D. Adjourned: 11:30 a.m. City Clerk