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86R-254 RESOLlITION NO. 86R-254 A RFSOLUTION OF mE CITY OOUNCIL OF '!HE CITY OF ANAHEIM Aunl>RIZING TIlE DESlRUCTION OF CITY RECORDS MlRE mAN 'IWO YEARS OLD. WHBlEAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records of the City upon approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHmEAS, the following described doclDents in the possession of the Anaheim Program Development and Audit Department are more than two years old and are documents WhiCh are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHBUiAS, the Ci ty Manager of the Ci ty of Anaheim has detennined that said documents under his charge are no longer required; and WHBUiAS, the City Council concurs in the detennination of the City Manager; and WHBlFAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give his written consent for the destruction of the listed records. NOW, nIEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the City Council hereby approves the destruction of, and the City Manager of the City of Anaheim is hereby authorized to destroy, the following described documents without making any copies thereof, to wit: All the documents described in Exhibit A attached hereto and incorporated herein by reference. BE IT FURTHIR RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the Office of the City Clerk together with a copy of this resolution. mE FOREGOING RFSOUTrION is approved and a the City of Anaheim this 10ttnay of Jun , 1986 by the Council of A'ITEST: ~///.~j ~. .... /' ~ . CITY CLERl OF '!HE CITY OF ANAHEIM o PRO TEM APPROVED : 0280T ......... ..~..._- .-:ftoI'Ioo ~..- .~.....I"~ ~_..,....,.....T.I. .............-........ .....--...':..~~~~""'....._ ..~.. .'lIIP~"."'''.I.-. CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SSe CITY OF ANAHEIM ) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 86R-254 was introduced and adopted at a regular meeting provided by law, of the City Council of the City of Anaheim held on the 10th day of June, 1986, by the following vote of the members thereof: AYES: COUNCIL MEMBERS: Kaywood, Overholt, Bay and Pickler NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Roth AND I FURTHER certify that the Mayor Pro Tem of the City of Anaheim signed said Resolution No. 86R-254 on the 10th day of June, 1986. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City of Anaheim this 10th day of June, 1986. ~4 ~_~ CITY CLERK OF THE CITY OF ANAHEIM (SEAL) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 86R~254 duly passed and adopted by the Anaheim City Council on June 10, 1986. 1G2~ /( ~ CITY CLERK AUDIT NO. 8014 82610 8246 0279T Exhibit A Page 1 of 17 TITLE AUDIT FILES - TO BE DESlROYED California Surf It .. lings MOtel 1212 Sixpence Inn Vacationland M/H '133 Anaheim Village Inn Carousel Motel M/H '16 Correspondences " Correspondences " Audit SUlllDaries .. " Statements Budget & Statements (INaJ.fING) I Ii II (OUTGOING) I & II YEAR(S) 1978, 1979 1980 5/80 - 2/83 5/1/80 - 4/30/83 5/81 - 6/30/82 11/1/79 - 10/31/82 11/79 - 8/82 1/24/77 - 6/30/77 7/1/77 - 6/30/78 7/1/77 - 6/30/78 77/78 78/79 79/80 79//80 FY 78-79 Letters/Memos Employee Statistics By Work Unit 1977 1978/79 /1)1] AUDIT FILm - TO BE DESTROYED AUDIT NO. TITLE 8265 Americana Motel Audit Report '166 12/1/79 - 11/30/82 82850 82860 7-11 Travel Trailer Park Westwinds Mobile Home Park YEAR(S) 4/1/80 - 3/31/83 5/1/80 - 4/30/83 R. H. Grant Corp. Anaheill Hills 1970 7614 Anaheim Hills Pro Shop Bank Statements (3 folders) Anaheim Hills Pro 7832 7875 7963 Anaheill Hills Concession Anaheim Hills Golf COurse Concession Anaheim H[11s Golf Course Concession Operations (Garson Enterprises) 7964 Anaheim Hills Golf Course Pro Shop 10/78 - 12/79 81520 8040 AnaheilD t.tmi ("Dad Miller") Pro Shop Muni Golf Course Food Ii Beverage Concession 7970 7856 Mtmi-Golf Pro 7794 MUni Golf COurse COncessionaire 8068 Muni Golf Course Food & Beverage Concession 1974-76 1/1 - 9/30/78 1/78 - 12/78 1/79 - 12/79 1/1/80 - 1/31/83 11/1/78 - 9/30/80 7/1/79 - 4/30/80 5/6/76 - 10/31/78 6/1/77 - 4/30/78 5/80 - 4/81 8228 Bob Johns Pro Shop Concessionaire Dad Miller Golf Club - Anaheim 10/1/80 - 7/31/82 M[ller Course Analysis of Activity Anaheim MUnicipal Golf Course 7/74 - 10/75 Dad Miller Pood/Bev Cone 02791' Exhibit A Page 2 of 17 ~~..t,.,.... ---=-~....___=..". .........,-_""1' .~.~~ ":.-..~ ..:......a... ~..~.,....r.._... AUDIT FILffi - TO BE DESTROYED AUDIT NO. TITLE YEAR(S) 7614 Anaheim Hills Golf Course April 1974 Reconciliation Sheet Collection's Officer's Receipt and Reconciliation Sheet for January 1976 February 1976 March 1976 May 1976 June 1976 1977 7615 Anaheim Hills Food & Beverage (Yates Investment) 2/28/77 7646 H.G. "Dad" Miller Golf (l-tmi COurse) Food COncession 8/76 - 8/77 7896 NUni Golf Course Concessionaire 5/1/78 - 4/30/79 7857 Taylor Dunn Golf Cart Maintenance Contract 1/9/79 0279T Exhibit A Page 3 of 17 AUDIT FILES - TO BE DESTROYED AUDIT NO. TITLE YEAR(S) 7901 Sales Tax Audit 1978 G-H I -J -I( L-M N-O-P Q-R S T-U V-Z Confirmations for Calendar Year 1980 Sales Tax 8110 Sales Tax - Responses 1980 -No exceptions- A-C D-H 8014 California Surf 1980 Soccer Season Event Settlement 8112 California Surf 1981 0279T Exhibit A Page 4 of 17 . .':.___.......:.....R......................~...._ ...._...................... .......~........ ......._... ......._..~...... ,.~,d-..-: ::!>'....:..............................~-........6I~+-. AUDIT NO. AUDIT FILI>> - TO BE DESTROYED TITLE YEAR(S) Neighborhood Youth Corps CErA Grant Pe~anent Folder 1975/1976 C!R Program cash Receipt Audit 6/30/76 7700 Interim Audit of Youth Development Program OCCDC 10/1/77 - 5/31/78 7728 NYC Summer Youth Final Work 9/30/77 Permanent Pile - COntract 1976 SUIIIIler Program Participants PY 77 Sunner Youth Manpower Program Fiscal Year ended 6/30/76 (Summer of 1975) 7728 NYC StBler Youth Payroll Working Papers Contracts , Budgets Sullller Youth Manpower Program Permanent File 7716 & 7728 Su.er Youth Manpower Program 6/14 - 9/30/76 7/31/76 7/31/76 7/31/76 9/30/77 Youth In-school Manpower PrograJD FY 6/30/75 9/74 to 6/75 Youth Developllent Program Payroll Audit Working Papers Contracts & Resolution Audi t Program NYC General lBdger Audit Procedure Working Papers CErA - No. Orange Cty. ConalDli ty District, HOusing Repair Audit Progr_ 02791 Exhibit A Page 5 of 17 9/75 - 6/76 9/75 - 6/76 9/75 - 6/76 9/75 - 6/76 9/75 - 6/76 "9/30/77 ....s-~ -... .-..-~._._.. .~..- .....~_. ...........-._..........~ . ........,.... :1Il"'........... .... ..... -: . .............. .~Cl.:.:,; "'''.:~.'''''.'''''''''''''~..'IIii_,;,~~""""""-,,,,,,,, ,,,,-- AUDIT NO. AUDIT FILES - TO BE DES1ROYED TITLE YEAR(S) NOCCCD HOusing Repair 7/1/75 - 9/30/77 Orange County Co_unity Develop- ment Council 9/30/77 - 7/5/78 Ci ty of Anahei-. Audi t of Colllprehensi ve Bnployment and Training Act Programs Report of Examination Public Service 1Dp1oyment Program Grant No. EEA 06-2-0036 Audit Period 9/1/73 through 8/31/74 7923 CErA Grant Programs 10/77 to 9/79 Neighborhood Youth Corps 7726 & 7727 02791 Exhibit A Page 6 of 17 AUDIT NO. 7857 8043 7846 7848 82460 027gf Exhibit A Page 7 of 17 AUDIT FILES - TO BE DESTROYED TITLE Yates Investments, Inc. Working Papers Taylor - n.um Golf Carts Audi t Report Tennis Concepts, Inc. Tennis Concepts, Inc. Special Project - Stadium Event - Payroll Letters In Letters Out Letters In Letters Out Letters In Letters Out Printing Requisition & Requests for Warrants Time Reports Tille Reports Seminar Materials City of Anaheim Expenditure Systems flowchart - Joint Powers Agreement Anaheim Village Inn Village Inns Registration Cards YEAR(S) 5-31-76 July 76 to Nov 78 10-1-78 to 9-30-80 1/1/78 - 9/30/78 5/76 -5/77 FY 81/82 Py 81/82 FY 80/81 FY 80/81 FY 79/78 FY 79/78 FY 82/83 FY 81/82 FY 82/83 82/83 4/Z7/8Z 3/10/65 11/1/79 - 10/31/82 "II " :,_." ,..._~.......~. . ._.._...__................._..~.. '11'.. ..I.~..'" ................ 1'..... .._c.lII;o.......&...-........~JIt-.........._.............~_......_...-....._~............... AUDIT NO. 8246 8110 8001 7901 0279T Exhibit A Page 8 of 17 AUDIT FILES - TO BE DESTROYED TITLE YEAR(S) 11/1/79 - 10/31/82 Anaheim Village Inn Registration Cards Audit Sales Tax Responses Sales Tax Exceptions Noted Sales Tax Confirmation Responses Exception Section Exception Cbnfi~tions 1980 1/1/79 - 12/31/79 1977 1978 ._-.......................... ...... ~..... . .~,. ...... ..,~~:.;..........~...............I ~~...'""='~~~........ .~~._ ~~.._..-..........~........ AUDIT NO. 7966 8015 7726 7925 027fTr Exhibit A Page 9 of 17 AUDIT FILES - TO BE DESIROYEJ;> TITLE Dentists Group Mgmt.Corp. California Medical Group Health Plan Prepaid Medical/Dental Health Care Association Medical Group IMO Group Medical Lnsurance First Fund Administrators Permanent Polder Carl Warren . Colllpany Self Insurance Progr811 Permanent Folder Contract Correspondence R. L. Kautz and ColDpany Workers Compensation Trust Account North Orange County ColIIDuni ty College District NOOCCD S\8Iler Program Individual Instruction Job Development Ii Recruitment HOC Regional Occupational Prograll - CETA Subgrant Program Contracts Permanent Polder .1 ". .-. .. ~.....-.~......._~ .' .....,.,.....". _ ~......_ ._~.. ........-........ar.....n ."t._ "......_ '" ~.............-.-.......~_~..........._ YEAR(S) 7/1/79 - 3/31/80 4/1/78 - 7/31/80 7/1/75 - 9/30/77 10/1/77 to 9/30/79 AUDIT NO. 8112 8018 7887 7641 8066 7882 02791 Exhibit A Page 10 of 17 AUDIT FILES - TO BE DESTROYED TITLE Szabo Food Services, Inc. Special Project Asst.City Mlr. Memo Qalifomia Jaycox Disposal Co., Inc. Twelve ttbnth Period Ended Jaycox Disposal Co. Subsequent Info. Public Works, Jaycox Sanitary Service of Anaheim, Inc. Miscellaneous Anaheim Disposal Co., Inc. " " ...... :....~.. ........ ~......... .............-=."""-..--......................... ....~..lo....~.._;;'O,.'io.ilI: .~... ~:......._;.;._.._. YEAR(S) 2/25/81 1981 03/31/80 4/1/78 - 3/31/79 4/1/77 5/1/79 thru 5/31/81 5/1/78 - 4/30/79 AUDIT NO. 82394 83638 8253 0279T Exhibit A Page 11 of 17 AUDIT FILES - TO BE DESTROYED TITLE City Manager Special Request Motel/lbtel Kampgrounds of America, Inc. Ankirk. Corporation TOT Audit Casa Cordova ~tel Taxes Assessed Candy Cane ~te1 .to.~ ..... ~. .......-."... .. .~..._-.... ~ ............. ....... ....-...............:_..__..._ ...~...... ..........u:...........iHo-. mARes) 10/80 - 9/82 4/1/81 - 2/29/84 11/1/82 - 3/31/83 11/1/79 - 09/30/82 AUDIT NO. 8114 0279T Exhibit A Page 12 of 17 AUDIT FILES - TO BE DES1ROYED TITLE Caravan 1m CDnvention Center, V&C B Membership Dues Info~ation Statement of General Operating Revenue Financial Statements Miscellaneous File Expenses Working Papers Wages, Misc. Invoice Register, Allocations of Revenues and Costs Payroll Records, General Ledger and Journals Invoice Register Abstract of Minutes Local 235 Local 399 Proof of Cash _...,~..- -... _.....- ..... ..-.:~~:._.....":~:_~....;"~.~.-...."""""',--"-,, -~...._......................._..... YEAR(S) 8/1/78 - 7/31/81 1975 1975-1976 1976 - 1977 6/30/77 1975-76 1975 1974-1975 1975 1971 - 1975 1971 - 1975 4/14/76 3/23/74 4/8/74 1973 AUDIT FILES - TO BE DESlROYHD AUDIT NO. TITLE YEAR(S) 8152 Anaheim Hills Golf Course 1/1/80 - 12/31/81 7843 West COast Lighting 7/1/77 - 9/30/78 Anaheim MUnicipal Golf Course 7/1/74 - 6/30/75 Rockland InvestlDent Co. Golf Professional COncession 1/31/73 8146 West Coast Lighting 5/1/81 - 4/30/82 8064 West Coast Lighting Electrical-Plumbing Contractor 10/1/78 - 4/30/81 7945 Expo-Tech Electrical & Plumbing Contract 1/1/79 - 12/31/79 7639 West Coast Lighting Co., Inc. 1/1/75 - 4/20/77 7714 West Ooast Lighting 1/1/75 - 6/30/77 7858 Anaheim Area & Visitor & 7/1/77 - 6/30/78 Convention Bureau 7713 Anaheim Area Visitor' 6/30/76 - 6/30/77 Convention Bureau Convention Center, V&CB Chart of AccOWlts 6/30/77 Convention Center, V&CB Audit Review File 6/30/77 Convention Center, V&CS ~scellaneous Pile 6/30/77 02791 Exhibit A Page 13 of 17 AUDIT FILES - TO BE DESTROYED AUDIT NO. TITLE YEAR(S) 7901 POsitive Confirmations 1978 8001 Sales Tax 1/1/79 - 12/31/79 8110 Sales Tax Responses 1980 8289 Sales Tax Responses 1981 027cn: Exhibit A Page 14 of 17 ......~ ~- . ..~...... : .~...... ~- MI..... '. :oJ.:............-... .....11 ~....~. ~"'-"""'c.\"""." eo AUDIT FILES - 1'0 BE DESTROYED AUDIT NO. TITLE YEAR(S) Job Development & Recruitment Center 1974 Family Emergency Assistance Program Family linergency Program Audi t Report 09/17/76 07/21/76 7726, 7727, 7728 & 7729 Audit Report of COmprehensive Enlp10yment and Training Act Programs City of AnaheiDl Manpower Progr811S 8027 Audit of Redevelopment Relocation Account 7/80 - 9/80 01/31/78 8044 Audit of Redevelopment Relocation Account . 10/80 - 12/80 8063 Audit of Redevelopment Relocation Account 01/81 - 03/81 7757 7757 CETA Miscellaneous Manpower Correspondence Anaheim Halloween Festival Assoc. Dr. Nestor R. Roos Contract 1977 1977 1978 1979 Audit of Halloween Festival Canmittee R. J. Prasco Agency Contracts City Insurance Contracts City Employee Blanket Bond 03/21/77 7961 Redevelopment Relocation Account 1/1/80 - 3/31/80 7944 Redevelopment Relocation Account 10/1/79 - 12/31/79 7919 Redevelopment Relocation Account 09/30/79 7784 7772 Expense Reports R. L. Kautz & Co. WorkD1ens CoIIIp Trost AlC 04/30/78 9/74 - 3/78 0279T Exhibit A ..._ PA~ 1 c; n~ 1 7. AUDIT FILES - TO BE DES'IROYED AUDIT NO. TITLE YEAR(S) Magnolia Elementary School District CErA TITLE II-D Subgrant Program Audit Report 12/27/79 7774 Hacienda Motel 4/77 - 2/78 8270 Eden Roc let>tel 11/1/79 - 9/30/82 7933 Casa Valencia Motel 03/01/77 - 10/31/79 7932 Casa ltbnterey tOOtel 03/01/77 - 10/31/79 83677 Casa Cordova 11/1/82 - 3/31/83 7929 candy Olne Motel 04/01/77 - 10/31/79 8251 Anaheim Stadium Travelodge 10/79 - 9/82 8266 Ana-Lin ~te1 12/01/79 - 11/30/82 7608 Carousel MoteL 01/75 - 12/76 8140 AnaheiDaer Inn - TOT 4/82 8244 Harbor Inn Audi t Report 7/2/81 7954 Sandlll8ll Motel - Kate l1a 02/01/77 - Ol/31/80 Workpapers & Audit Report 8282 SandIIlan ~tel 02/01/80 - 01/31/83 8272 International 6 MOtel 12/01/79 - 11/30/82 7959 Razzmatazz MOtel 03/77 - 02/80 Audit Report & Workpapers 82392 Wanderlust NOtel 04/01/81 - 09/03/82 83658 CoIDfort 6 Inn 03/19/82 - 04/21/83 02791 Exhibit A Page 16 of 17 -::"..-.... _... .- ..-. .....~.~-....--............_":'~~~ -~.=..~..;-..............:-............... ..~... "'~""-.1I.~.".~_" . AUDIT FILES - TO BE DESlROYED AUDIT NO. TITLE YEAR(S) 8075 Harbor Inn 04/79 - 04/81 7973 Westward Ib Seven Seas t.bte1 05/01/77 - 04/30/80 82590 Saga Motel 03/01/80 - 02/28/83 7750 Pleasant I-bte1 11/74 - 10/77 7950 Park Vue Motel 01/77 - 12/79 8104 Crest t-bte1 3/80 - 6/81 8256 La Palma Motel 01/01/80 - 12/31/82 82760 lona Kai ltbtel 11/18/81 - 03/31/83 8273 Islander Motel 12/01/79 - 11/30/82 Responses to ~estions Asked During CETA SBninar Held In San Mateo and San Diego 0279T Exhibit A Page 17 of 17 .~...._. .... .....~:...._.......~......-..... .............-......~..._...'r"......... .~.~. ........-...IIIIr........ .