RES-2006-057RESOLUTION N0.2006R- 057
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the State of California
authorizes the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the City
Attorney of the City of Anaheim (hereinafter "custodian of records") are more than two years old
and are documents which are authorized for destruction under the provisions of said Section
34090 of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to
destroy immediately, in a lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated
herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the oi~rce of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this ~, day of g~~,, 200b.
MAYOR OF THE CITY NAHEIM
ATTEST:
CI CLERK OF CITY OF ANAHEIM
APPROVED AS TO FORM;
BY;
54565
AYES: Mayor Pringle, Council Members Sidhu, Hernandez, Galloway, Chavez
NOES: None
ABSTAINED: None
ABSENT; None
Exhibit "A"
Files of the Anaheim City Attorney for Destruction
Box No. Description
Box 211b 2001 Sign In Sheets
2001 Library Log In
2001 Payroll Register
2001 Calendar for Conference times
2001 Request for Time Off Sheets
2001 Hand Delivery Log In Sheet
2001 Statistical Balance Changes
1995 Accounting Transactions Forms
1996 Accounting Transactions Forms
1997 Accounting Transactions Forms
1998 Accounting Transactions Forms
1999 Accounting Transactions Forms
2000 Accounting Transactions Forms
2001 Accounting Transactions Forms
Box 2117 2000 Staff Meeting minutes (civil & prosecution)
2000 Department Head Meeting minutes
2000 Council Minutes
2000 Council Action Agendas
2000/2001 Attorney Time Sheets -Civil & Prosecution
2001 Support Staff Time Sheets
2000 Blanket Purchase Orders
Box 2118 2001 Payroll Records
2001 Miscellaneous Correspondence (Angela Stephens)
2002 Affirmative Action
2002 Workers' Compensation Losses for City Attorney
2001- 02 Workers' Compensation Frequency & Severity
2001- 02 Workers' Compensation Safety & Statistics
2002 Workers' Compensation Vehicle Accident Reports
Box 2119 Arena Financing (Ogden)
George Adams File
Ron Bates confidential file
Boxes 2108 through Multiplex audio tapes for communications received at Lewis
211 ~ Substation for electric and water utilities for period from July 1994
through .tune 1995 (tape numbers 1180 through 1550) (Santiago
Landslide Litigation)
Exhibit A
Page 2
LIST OF CIVIL FILES OFFSITE TO BE DESTROYED
Box No. Description Year Sent Off-Site
625 through 629 Litigation 1993
647 through 668 Litigation 1993
671 through 680 Litigation 1993
685 through 713 Litigation 1993
715 1989 & 1990 General Files 1994
717 through 721 1989 & 1990 General Files 1994
724 1989 & 1990 General Files 1994
725 through 735 Litigation 1994
748 through 756 Litigation 1994
762 Litigation 1994
763 Internal Personnel Records 1994
970 through 974 1993 Attorney Chrons 1996
998 through 1001 Agreements 1996
1021 through 1027 Agreements 1996
1048 through 1052 1994 Attorney Chrons 1997
1056 through 1060 1993 General Files 1997
1068 Agreements 1997
1115 through 1121 Agreements 1997
Exhibit A
Page 3
Box No. Descri tion Year Sent Off Site
1166 through 1171 1994 General Files 1998
1 180 1993 completed Budget 1998
1335 & 1336 1994 Accounts Payable 1999
1339 through 1343 Outside Counsel Billings 1999
1559 1990 Seminar Booklets 2001
1726 through 1732 2000 Council & Planning
Commission Agendas 2002
1876 through 1882 2001 Council & Planning
Commission Agendas 2003
LIST OF PROSECUTION FILES OFFSITE TO BE DESTROYED
Box No. Description Year Sent Off Site
P530 to 534 Criminal Case Files 1993
P537 & 538 Criminal Case Files 1993
P541 to 546 Criminal Case Files 1993
P548 to 553 Criminal Case Files 1993
P557 & 558 Criminal Case Files 1993
P560 to 564 Criminal Case Files 1993
P566 to 575 Criminal Case Files 1993
P577 to 582 Criminal Case Files 1993
P584 & 585 Criminal Case Files 1993
P588 & 589 Criminal Case Files 1993
Exhibit A
Page 4
Bo= Description Year Sent Off Site
P591 & 592 Criminal Case Files 1993
P598 to 601 Criminal Case Files 1993
P604 to 607 Criminal Case Files 1993
P609 to 612 Criminal Case Files 1993
P619 & 620 Criminal Case Files 1993
P622 to 630 Criminal Case Files 1993
P636 to 641 Criminal Case Files 1994
P643 to 652 Criminal Case Files 1994
P653 to 658 Criminal Case Files 1994
P662 to 670 ~ Criminal Case Files 1994
P 1413 to 1416 Misc, police reports, 2001
Correspondence & lab results
P 1425 Misc. Police Reports. 2001
Correspondence & lab results
P 1441 to 1444 Misc. Police Reports, 2001
Correspondence & lab results
P 1496 to 1501 Misc. Police Reports, 2001
Correspondence & lab results
P 1542 to 1544 Misc. Police Reports, 2001
Correspondence & lab results
P 1607 to 1610 Misc. Police Reports, 2002
Correspondence ~ lab results
The above records are no longer needed in the normal course of business and the timing of
destruction is in accordance with the adopted retention schedule of the City Attorney's records.
Dated: March, 2006