6565ORDINANCE NO. 6 5 6 5
AN ORDINANCE OF THE CITY OF ANAHEIM AMENDING SECTION
1.11.050 (EMAIL RETENTION) OF CHAPTER 1.11 (SUNSHINE
PROVISIONS) OF THE ANAHEIM MUNICIPAL CODE TO INCREASE
THE EMAIL RETENTION PERIOD
WHEREAS, in 2017, the City adopted a "Sunshine Ordinance" to increase transparency in City
government; and
WHEREAS, the Sunshine Ordinance, among other things, set the electronic retention period for
emails of certain City employees, and
WHEREAS, the City now desires to increase the retention period for all emails of members of
the City Council, their staff, members of the City's Executive team and other designated
positions to two years, and to increase the retention period for emails of other City employees for
at least 90 days provided those emails are not legally required to be kept for a longer period.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ANAHEIM HEREBY
ORDAINS AS FOLLOWS:
SECTION 1. Anaheim Municipal Code 1.11.050 is hereby amended to read in full as
follows:
1.11.050 EMAIL RETENTION.
All emails sent and received by i) any member of the City Council, ii) staff or contract staff of
the Mayor or City Council, iii) the Executive Team of the City, or iv) the City's Chief
Communication Officer or any other position designated by the City Manager or a member of
the City Executive Team, shall be retained on the City's servers for two (2) years. Emails sent to
and received from other City email accounts will also be kept for a period of two years, with the
exception of emails deleted by the account holder because they are not required to be preserved
by law or Chapter 1.10 of the Anaheim Municipal Code. Such deleted emails shall be retained on
the City's servers for ninety (90) days.
SECTION 2.
The City Council of the City of Anaheim hereby declares that should any section,
paragraph, sentence, phrase, term or word of this ordinance be declared for any reason to be
invalid, it is the intent of the City Council that it would have adopted all other portions of this
ordinance independent of the elimination of any such portion as may be declared invalid. If any
section, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held
to be invalid or unconstitutional, such decision shall not affect the validity of the remaining
portions of this Ordinance. The City Council hereby declares that it would have passed this
Ordinance, and each section, subdivision, paragraph, sentence, clause and phrase thereof,
irrespective of the fact that any one (or more) section, subdivision, paragraph, sentence, clause or
phrase had been declared invalid or unconstitutional.
SECTION 3.
The City Clerk shall certify to the passage of this ordinance and shall cause the same to be
printed once within fifteen (15) days after its adoption in the Anaheim Bulletin, a newspaper of
general circulation, published and circulated in the City of Anaheim.
SECTION 4.
This ordinance shall take effect and be in full force thirty (30) days from and after its final
passage.
THE FOREGOING ORDINANCE was introduced at a regular meeting of the City Council
of the City of Anaheim held on the g day of January 2024, and thereafter passed and
adopted at a regular meeting of said City Council held on the 23 day of January 32024,
by the following roll call vote:
AYES: Mayor Aitken and Council Members Kurtz, Diaz,
Leon, Rubalcava, Faessel and Meeks
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF A AHEIM
1
By:
AYOR O T E CITY OF ANAHEIM
AT
CITY C ERK OF THE CITY OF ANAHEIM
CLERK'S CERTIFICATE
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, THERESA BASS, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the
original Ordinance No. 6565 introduced at a regular meeting of the City Council of the City of
Anaheim, held on the 91h day of January. 2024, and that the same was duly passed and adopted
at a regular meeting of said City Council held on the 23rd day of January, 2024, by the following
vote of the members thereof:
AYES: Mayor Aitken and Council Members Kurtz, Diaz, Leon, Rubalcava,
Faessel and Meeks
NOES: None
ABSENT: None
ABSTAIN: None
IN WITNESS WHEREOF, I have hereunto set my hand this 29th of January. 2024.
CITY hERK OF THE CITY OF ANAHEIM
(SEAL)
See Proof on Next Page
Tm, ORANGE COUNTY
REiGISTER
The Orange County Register
1920 Main Street, Suite 209
Irvine, California 92614
0011645256
City of Anaheim
200 S. Anaheim Blvd., Suite 217
Anaheim, California 92805
PROOF OF PUBLICATION
(2015.5 C.C.P.)
STATE OF CALIFORNIA
County of Orange
I am a citizen of the United States and a resident of the County
aforesaid; I am over the age of eighteen years, and not party
to or interested in the above -entitled matter. I am the principal
clerk of the printer of The Orange County Register, a
newspaper of general circulation, printed and published in the
City of Irvine*, County of Orange, and which newspaper has
been adjudged a newspaper of general circulation by the
Superior Court of County of Orange, State of California, under
the date of November 19, 1905, Case No.A-21046. The notice,
of which the annexed is a printed copy (set in type not smaller
than nonpareil), has been published in each regular and entire
issue of said newspaper and not in any supplement thereof on
the following dates, to wit:
02/0112024
1 certify (or declare) under the penalty of perjury that the
foregoing is true and correct.
Dated at Irvine, California
On this 1st day of February, 2024.
r�
j Signature
ORD-6565 OC Register (5190168) - Page 1 of 2
SUMMARY PUBLICATION
CITY OF ANAHEIM
ORDINANCE NO. 6565
ANORDINANCEOFTHE CITY OFANAHEIMAMENDING SECTION 1.11.050(EMAIL RETENTION)
OFCHAPTERi.11 (SUNSHINE PROVISIONS) OF THE ANAHEIMMUNICI PAL CODE TO INCREASE
THE EMAIL RETENTION PERIOD
This ordinance amends Section 1.11.050 of the Anaheim Munlclpal Code to Increase the retention period
for all emalis of members of the Clty Council, their staff, members of the City's Executive tearn and
other designated positions to two -years, and to Increase the retention period for emalis of other City
employees to 90 days provided those emalis are not legally required to be kept for a longer period.
1, Theresa Bass, City Clerk of the City of Anaheim, do hereby certify that the foregoing is a summary
of Ordinanre No. 6565, which ordinance was Introduced at a meeting of the City Council of the City of
Anaheim on January 9, 2024 and adopted at a meeting of the City Council on January 23, 2024 by the
following roll call vote of the members thereof:
AYES: Mayor Aitken and Council Members Kurtz, Dlaz, Leon, Rubaicava, Faesset
and Meeks
NOES: None
ABSENT: None
ABSTAIN: None
The above summary Is a brief description of the sublect matter contained in the text of Ordinance
No. 6565, which has been prepared pursuant to Section 512 of the Charter of the City of Anaheim. This
summary does not Include or describe every provision of the ordinance and should not be rel led on as a
substitute for the full text of the ordinance.
To obtain a copy of the full text of the ordinance, please contact the Office of the City Clerk, (714) 765-
5166, between 8:00 AM and 5:00 PM, Monday through Friday. There is no charge for the copy.
The orange County Register
Published: 211/24
ORD-6565 OC Register (5190168) - Page 2 Of 2
CLERK'S CERTIFICATE
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss.
CITY OF ANAHEIM )
I, THERESA BASS, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the
original Ordinance No. 6565 and was published in The Orange County Register on the 1st day of
February, 2024, pursuant to Section 512 of the City Charter of the City of Anaheim.
aCOLK OF THE CITY OF ANAHEIM
(SEAL)
ANAHEIM BULLETIN <:; E^w= See Proof on Next Page
Anaheim Bulletin
1920 Main St. Suite 225
Irvine , California 92614
200 S. Anaheim Blvd., Suite 217
Anaheim, California 92805
AFFIDAVIT OF PUBLICATION
STATE OF CALIFORNIA
County of Orange County
I am a citizen of the United States and a resident of the County
aforesaid; I am over the age of eighteen years, and not a party
to or interested in the above -entitled matter. I am the principal
clerk of the Anaheim Bulletin, a newspaper that has been
adjudged to be a newspaper of general circulation by the
Superior Court of the County of Orange County, State of
California, on December 28, 1951, Case No. A-21021 in and
for the City of Irvine , County of Orange County, State of
California; that the notice, of which the annexed is a true
printed copy, has been published in each regular and entire
issue of said newspaper and not in any supplement thereof on
the following dates, to wit:
0210812024 j
I certify (or declare) under the penalty of perjury under the
laws of the State of California that the foregoing is true and
correct:
Executed at Anaheim, Orange County, California, on
Date: Feb 8, 2024.
Signature `
ORD-6565 (5190168) - Page 1 of 2
SUMMARY PUBLICATION
CITY OF ANAHEIM
ORDINANCE NO. 6565
AN ORDINANCE OF THECITYOF ANAHEIMAMENDING SECTION 1.11.050 (EMAIL RETENTION)
OFCHAPTER 1.11 (SUNSHINE PROVISIONS) OF THE ANAHEIMMUNICIPALCODE TO INCREASE
THE EMAIL RETENTION PERIOD
This ordinance amends Section 1.11.050 of the Anaheim Municipal Code to Increase the retention period
for all ernalls of members of the City Council, their staff, members of the Clty's Executive team and
other clesignated Positions to two years, and to Increase the retention Perlod for emalls of other City
employees to 90 clays Provided those emalls are not legally reaulred to be kept fora longer per loci.
I, Theresa Lass, city Clerk of the City of Anahelrn, do hereby certify that the foregolnu Is a surnmary
of Orcllnance No. 6565, which ordinance was Introduced at a meeting of the City Council of the City of
Anahelm on ,January 9, 2024 and adopted at a meeting of the City Council on January 23, 2024 by the
following roll call vote of the members thereof:
AYES: Mayor Altken and Council Members Kurtz, Dlaz, Leon, Rubalcava, Faessel
and Meeks
NOES: None
ABSENT: None
ABSTAIN: Norse
The ahove summary Is a brief description of the sublect matter contained In the text of Ordinance
No. 6565, which hiss been prepared pursuant to Section 512 of the Charter of the City of Anaheim. This
summary does not include or describe every Provision of the ordinance and should not be relied on as a
subslltute for the full text Of the ordinance.
To obtain a COPY of the full text of the ordinance, please contact the Office of the Clfy Clerk, (714) 765-
5166, between 8:00 AM and 5:00 PM, Monday through Friday. There Is no charge for the COPY.
Anaheim Bulletin
Published: 2J8i24
ORD-6565 (5190168) - Page 2 Of 2
CLERK'S CERTIFICATE
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, THERESA BASS, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original Ordinance No. 6565 and was published in the Anaheim Bulletin on the 8tn
day of February, 2024, pursuant to Section 512 of the City Charter of the City of Anaheim.
C:!� -CIT CL RK OF THE CITY OF ANAHEIM
(SEAL)