RES-2006-192RESOLUTION NO. R- 20065-192
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Director of
Public Works of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof, and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" and Exhibit "B" of the City of
Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more particularly described in Exhibit
"A" and Exhibit "B" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 22nd day of August , 2006, by the following roll call vote:
AYES: Mayor Pringle, Council Members Sidhu, Hernandez, Galloway, Chavez
NOES: None
ABSENT: None
ABSTAIN: None
ATT ST:
C Y CL 4 THE CITY OF ANAHEIM
CITY OF A EIM
BY
MAYOR OF THE CI O NAHEIM
APPROVED:
Exhibit "A"
PUBLIC WORKS OPERATION RECORDS
Class Records Series Description Year Retention Code
Generic Phone Bills, Fixed Assets,
2000 -2002
CY +3Y
Budget Work Papers,
Internal Financial Records
Payroll Reports
2000 -2001
CY +2Y
Request for Checks
1997 -2000
CY +2Y
Smog Reports
2000
CY +2Y
Time sheets
1997 -1998
CY +7Y
CCG Agreements
1999
CY +2Y
Roving Mechanics Billing
1997 -1998
CY +2Y
(AIMS) Fleet Vehicle reports
1999
CY +2Y
Fleet Invoices
1999 -2003
CY +2Y
Metrolink Billing
2001 -2002
CY +2Y
Carwash Billing
2001 -2002
CY +2Y
Fleet Blankets
1999
CY +2Y
Fuel Logs
1996 -1999
CY +2Y
Accident reports
2001 -2002
CY +2Y
Petty Cash
1996 -2001
CY +2Y
AMEA Billing
2000 -2001
CY +2Y
Exhibit `B"
STREETS AND SANITATION RECORDS
Class Records Series Description Year Retention Code
Generic ADI Payments
Solid Waste Investigations
Credits /Debits
Multi- Family Reports
Sanitation Detail Reports
Commercial On/Off Reports
Owner Letters
Street Sweeping Parking Citations
Initial Reviews
Adjudication Documents
Return to Sender Mail
2000 — 2002 CY +3
1997 — 2002 CY +3
1999
—2002
CY +3
1995—
2002
CY +3
1999
—2002
CY +3
1997—
2002
CY +3
1995
—2002
CY +3
1999 — 2003 CY +2