97-180WHEREAS, Sections 34090 et seq. of the Government Code of the State of California
authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter
"records of the City upon approval of the legislative body of the City and with the written consent of
the City Attorney, provided that said records do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the City Clerk of the
City of Anaheim "custodian of records are more than two years old and are documents which are
authorized for destruction under the provisions of said Sections 34090 et seq. of the Government Code
without making a copy thereof; and
WHEREAS, the custodian of records of each record series described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective custodians
of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim
that the custodian of records in the City Clerk's Office of the City of Anaheim be, and they are hereby
authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records
under their respective charges, as more particularly described on Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City of Anaheim this 23rd day of September 1997.
ATTEST:
-0r,4, 1/( c
CITY CLERK OF THE CITY OF ANAHEIM
LS:emldestrcds. res
RESOLUTION NO. 97R 180
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD.
MAYOR OF THE CITY OF 1 IM
APPROVED:
JACK WHITE, CITY ATTORNEY
Name of Record Series
Year
Retention Code /Comments
CA 100 Transportation
(Bus Companies)
Certificates of
Convenience Necessity;
corres; filings with CPUC
1955 1976
CY +3Y
CA 100 Certificates
filings with CPUC Air Calif
1967 1969
CY +3Y
CA100 Certificates filings
with CPUC Skybus;
Goldenwest Airlines,
Los Angeles Airways
1967- 1968
1971 -1974
CY +3Y
CA100 Taxicab Permits
1972 -1976
L +4Y
Permits no longer active
CA100 Withdrawal of
franchise application
Standard Gas Co (pipeline in
Ball Road)
1962
CY +3Y
CA100 Permit File- Town
Tour Company
1970 -1975
L +4Y
Co. out of business
CA100 Corres with PUC
re AT &SF station reduction
and construction of City
Street across AT &SF right
of way at LaPalma
1972 1974
CY +3Y
CA100 Dyke Water Co.
corres re rates; petitions
re service
1960 -69
1958
CY +3Y
CA100 Anaheim Jitney
Systems Inc. and
Cross Town Bus Lines
1966 -1970
1952 -1963
L +4Y
Co. out of business
LIST OF RECORDS FOR DESTRUCTION -SEPT. 1997
Exhibit A
1 of 5
City Clerk receipts for
copies
1992 -1994
CY +2Y
Public hearing notices
returned (undeliverable)
Major Thoroughfare and
Bridge Fee Program Public
Hearing
1985
109 Cal Trans corres
1981 -1982
CY +3Y
118 Claims correspondence
general
1985
CY +3Y
137 Insurance Certifs
Misc. Businesses
1988, 1989, 1990
108 Amusement and
Entertainment Permits
1985 -1987
L +4Y
108 Limousine Permit
Freedom Limousine
1984 -1987
L +4Y
137 Auctioneer Bonds
1979 -1980
cancelled bonds.
186 Anaheim Public
Improvement Corp
Notices of Spec Meetings
1987 1989
CY +3Y
137 Copies of Notices to
Release Bonds -City
Engineer
1987 1989
Record copy in Public
Works
106 Corres, petitions re:
Budget cuts
1991
CY +3Y
179 Corres re: Emanual
Pentecostal Romanian
Church (form letters)
1992
CY +3Y
175 Corres (postcards)
to City Council re: bidding
out of Public Util jobs
1992
CY +3Y
Exhibit A
2 of 5
161 Certified mail notices
on Redev Proj. Alpha 2nd
Amendment returned as
undeliverable
1976
Record Inventory Cards used
to create reten periods in
1977 for City Clerk
documents.
1977
Saving the summary sheets.
See Records History 113
CA28- Corres re flood
control
1976
CY +3Y
CA30 Corres re:
certificates of appreciation,
commendations,
condolences and other
recognitions, copies of
Proclamations
1962 -1976
CY +3Y
CA49 Corres re Master
Plan of Drainage and
drainage problems
1973 1976
CY +3Y
CA50 Corres re: Walt
Disney Memorial
1967
CY +3Y
CA51- Council
Councilmen- corres re:
agenda process,
recognitions, youth in gov't;
sister cities.
1975 -76
CY +3Y
CA51- Conflict of Interest
re: Council Member
Sneegas
1973 -1976
CA51 Notices of
Adjourned Regular and
Special Meetings
1975 -1976
CY +3Y
Exhibit A
3 o.t 5
CA52 Corres re:
complaints purchasing, bid
procedures;complaints gen.
1975 -1976
CY +3Y
CA56- Corres re: Planning
Commission appts
resignations
1976
CY +3Y
CA57- Corre re: relocation,
rebuilding City Hall
1966 -1976
CY +3Y
(Surveys and other historical
documents forwarded to
Archive at History Room.)
CA58- City Clerk cones
general;
certifications /subpoenas
1974 -76
CY +3Y
CA59- Corres re: City Atty's
Office; settlement of claims
1976
1968 -1970
CY +3Y
CA60 Corres re Census
1968 -1976
CY +3Y
(Historical materials, reports
forwarded to Archive at
History Room.)
CA61 Corres re: Business
Licenses, applications for
permits; gaming permits;
Electric Circus intelligence
reports (1971)
1973 -1976
CY +3Y
CA62 Corres re: buses
relocation of bus stops;
1971 -1974
CY +3Y
CA63 Corres re building
department issues
1976
CY +3Y
CA64 Corres re Finance
Director; billing
collections; report on CSC
proposal
1971 -1973
CY +3Y
Affidavits of Publication
1975 1980
CY +3Y
112 Litigation Coast
1980
Record copies in
Exhibit A
4 of 5
United Advertising dba
/Bench Ad Vista Del Rio
Rancho Water Co.
1980
City Attorney's Office
AHFP Agreements for
various roadway
improvements.
1968 1983 and one from
1985
CY +4 onsite 5Y offsite
CA100 Crossing Protection
Fund requests Atchison
Topeka Santa Fe Rway
and Union Pacific Railroad
1962 1976
Corres on issue before the
PUC decrease of train
service to San Diego
1963 -64
CY +3Y
Corres on issue before the
PUC railroad train
crossings
1964 -1967
CY +3Y
CA100 Corres re Pacific
Telephone and PUC on
accelerated depreciation and
investment tax credit
1962 -70
CY +3Y
Orange County Manpower
Commission Federal Grant
Contracts
1977 -1981
T +3Y (federal retention
requirement)
Redevelopment Agency
Contracts
1976
T +20Y
See attached list for names
of contracts.
(12 contracts from this era
preserved see MAS
Terminated Redev Agrmts
for details.)
Exhibit A
5 of 5
Redevelopment Agency Contracts:
Aerospace Corp. 1976
Energy Management Conservation Study
American Space Institute 1976
Exclusive right to negotiate
Bissell August
dba Robert Lawson Structural Eng. 1976
Brashears, William
Developer, Project Alpha Study 1975
Gerald R. Bushore,
Acquisition Relocation Services 1976
DiFillippo Company 1976
Appraisal Services
Federated Department Stores
John S. Griffith/Anaheim Savings Loan 1976
First American Title Insur. Co. 1976
Title Services
Gray, John 1976
Financial Consultant
Jacobs, Eugene 1976
Legal Services
Gutierrez Eugene E. III, M.A.I. 1976
Appraisal Services
Intra City Transportation System Study 1976
PBQ &D
Laserium Orange Inc. 1976
Exclusive right to negotiate
Exhibit A
5 a
Marshall Kaplan Gans Kahn 1974
Urban Design consulting
McLean Schultz Inc. 1976
Structural Survey City Hall Bldg
Oliver Stoever Laskin 1976
Legal Services
PBR, Inc. 1976
Eir preparation Proj Alpha
Pasadena Redevelopment Agency 1975
Tax Increment Financing Study
Pomeroy Claude 1975
Consultant
Security Land R/W Service 1976
Property Acquisition Services
Shamma Enterprises 1976
Structural Surveys
Smith Larry Co. Ltd 1974
Consulting services urban design
Smith Wilbur 1974
Consulting Services
Strobel Byer 1976
Property Appraiser
Title Insurance Trust Co. 1975
Title Services
Wallace McHarg Roberts Todd 1975
Urban design
5b
Wildan Associates 1976
engineering consultant Proj Alpha
Williamson Schmid 1974
Storm Drain Facility
Youth Paint Pick Up Program 1976
Urban Projects Inc. 1975
Relocation Consultant
Public Works Contracts:
W.O. No. 853 Air Conditioning Senior Citizens Building (Completed 1 -6 -76)
W.O. Nos. 854 746B- Miraloma Blue Gum Storm Drain (completed 2 -5 -76)
5c
STATE OF CALIFORNIA
COUNTY OF ORANGE ss.
CITY OF ANAHEIM
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 97R -180 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 23rd day of September, 1997, by the following vote of
the members thereof:
AYES: MAYOR /COUNCIL MEMBERS: McCracken, Tait, Zemel, Lopez, Daly
NOES: MAYOR /COUNCIL MEMBERS: None
ABSENT: MAYOR /COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 97R -180 on the 23rd day of September, 1997.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of Anaheim this 23rd day of September, 1997.
(SEAL)
CITY CLERK OF THE CITY OF ANAHEIM
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 97R -180 was duly passed and adopted by the City Council of
the City of Anaheim on September 23rd, 1997.
CITY CLERK OF THE CITY OF ANAHEIM
Certificate of Destruction
A. DOCUSHRED CO.
CERTIFIED DOCUMENT DESTRUCTION
556 Coralridge Place
City of Industry, CA 91746
(8001840 -2526
CITY OF ANAHEIM/CITY CLERK'S OFFICE
200 S ANAHEIM BLVD, 2" FLOOR
ANAHEIM, CA 92805
This is to certify that all confidential
materials received from the above
have been completely destroyed by a
CERTIFIED SHREDDING PROCESS
PICKUP DATE: SEPTEMBER 26, 1997