99-170RESOLUTION NO. 99R- 17o
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD AND ELECTION
RECORDS WHICH HAVE MET THEIR RETENTION REQUIREMENTS.
WHEREAS, Sections 34090 et seq. of the Govemment Code of the State of Califomia
authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of the City and with the written consent of
the City Attorney, provided that said records do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the City Clerk's
Department of the City of Anaheim ("custodian of records") are more than two years old, or have been
kept as long as required by the Cal Elections Code; and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq. of the Government Code and Sections
17200 and 17302 of Cal Elections Code; without making a copy thereof; and
WHEREAS, the custodian of records of each record series described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective custodians
of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim
that the Custodian of Records in the City Clerk's Department of the City of Anaheim be, and they are
hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof,
the records under their respective charges, as more particularly described on Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City of Anaheim this 10 day of August, 1999.
ATTEST:
MAYOR ~THE CITY ~)F ANXi-IEIM
PRO TEM
~~'6OF THE CITY OF ANAHEIM
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 99R-170 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 10th day of August, 1999, by the following vote of the members
thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT:
MAYOR/COUNCIL MEMBERS: Daly
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No.99R-
170 on the 10th day of August, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 10th day of August, 1999.
THE CITY OF ANAHEIM
(SEAL)
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 99R-170 was duly passed and adopted by the City Council of the
City of Anaheim on August 10th, 1999.
~FC'~HE CITY OF ANAHEI'¢7~~
City Clerk Records
File Ref No. Records Series Description
Year
EXHIBIT A- 1
Reten Code
118
118
118
Claims against the City (closed)
all boxes onsite
Claims/landslide envelopes only
onsite
1988
1989
1992
1993
1994
T+SY
1994 CY+2Y
Claims against the City (closed)
offsite -Masterfile
1985 = boxes 88, 89, 90 1985
1986 ~ boxes 84A,85, 86 1986
1987 = boxes 138, 139 1987
T+SY
127
Mello-Roos Police Substation Election
Ballots (10-15-1998 election date) 1998
Mail Ballot return envelopes 1998
E+ 6 mos
127
Petitions - Fire Impasse Arbitration
Charter Amendment
(Election date Nov 3 1998)
1998 R+ 8 mos.
Correspondence - mobile home rent
issue (1988)
1988 CY+2Y
Intergovernmental Coordinating
Council of Orange County
1973-1976 CY+3Y
The above records are no longer needed in the normal course of business and
timing of destruction is in accordance with the adopted retention schedules for
the City Clerk's/City Council Office records.
Signed:
city Clerk
July 28, 1999