90-365 RESOLUTION NO. 90R-365
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records"), of the City upon approval of the legislative body of
the City, and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of various department heads of the City of Anaheim
(hereinafter collectively "custodians of records") are more than
two years old and are documents which are authorized for
destruction under the provisions of said Section 34090 of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the respective custodians of records and finds that said
records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the respective custodians of records of
the City of Anaheim be, and they are hereby authorized to destroy
immediately, in a lawful manner and without making any copies
thereof, the records under their respective charges, as more
particularly described on Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the Office of the City Clerk
· together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 25th day of September, 1990.
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
2584L
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 90R-365 was introduced and adopted at a regular
meeting provided by law, of the City Council of the City of Anaheim held on -~'
the 25th day of September, 1990, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Ehrle, Daly, Kaywood, Pickler and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER certify that the Mayor of the City of Anaheim signed said
Resolution No. 90R-365 on the 27th day of September, 1990.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the ~
City of Anaheim this 27th day of September, 1990.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 90R-365, duly passed and
adopted by the Anaheim City Council on September 25, 1990.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT A
page 1 of 3
File Ref. No. Name of Record Year Reten Code
101 Correspondence/Stadium 1985-86 All
102 Correspondence/Animals, Birds & Insects 1985-86 codes
105 Correspondence/Youth Commission 1985-86 are
q5 Correspondence/Park & Recreation 1985-86 CY+4
12'5 Correspondence/Public Utilities Board 1985-86 unless
1~5 Correspondence/Community Center Authority 1981-82 stated
105 Correspondence/Boards & Commissions 1985-86
105 Correspondence/Golf Advisory Commission 1985-86
105 Correspondence/Industrial Development Brd. 1982-86
105 Correspondence/Library Board 1985-86
105 Correspondence/Community Services Board 1983-86
105 Correspondence/Senior Citizen Commission 1985-86
107 Correspondence/Building Dept. 1985-86
107 Correspondence/Mobile Home Parks 1985-86
107 Correspondence/Code Enforcement Issues 1985
108 Application/Public Dance Permit 1985-86
2.08 Permit/Public Dance 1986
408 Correspondence/Street Vendor Ordinance 1986
108 Correspondence/Business License Dept. 1985-86
108 Correspondence/Fortunetelling 1985
108 Application/Entertainment Permit 1985-86
108 Taxi Cab Permit Applications denied 1985-86
109 Correspondence/State of California 1985-86
109 Application/ABC Permit 1985
109 Applicatton/ABC License 1986
109 Correspondence/Appeal of ABC Permit 1985
111 Correspondence/Chamber of Commerce 1985-86
112 Subpoenas and Declarations 1987
113 Correspondence/City Clerk's Admin. 1985
113 Correspondence/City Clerk's Admnin. 1985
113 Correspondence/City Clerk's Admnin. 1986
113 Economic Interest Forms-Employees 730 1980-82 CY+7
114 Correspondence City Council General 1985-86
~14 Correspondence Sister City Nito 3apan 1985-86
114 Correspondence received - other cities 1985-86
114 Complaints to Mayor/City Council 1985-86
114 Council Meeting Audio Tapes 7/1/86-6/30/87 CY+2
114 Council Meeting Audio Tapes 7/7/87-6/28/88 CY +2
114 Corres- appoint Bill Ehrle campaign 1986/87
115 Correspondence - Civic Center 1985-86
116 Correspondence - Intergovernmental Relations 1985-86
116 Agenda/Meeting Materials Exec Mgmt Board 1985-86
117 Investment Reports City Treasurer 1985-86
119 Correspondence/Public Relations Office 1985-86
119 Proclamations 1985-86
~20 Correspondence/Complaints General 1985-86
1~3 Corres/Complaints Anaheim Convention Ctr 1985-86
~1~4 Correspondence/Anaheim Convention Ctr 1985-86
126 Correspondence/Transportation Networks 1985-86
EXHIBIT A
page 2 of 3
127 Mobile Home Rent Stabilization Petitions 1987-88 E+Smos*
128 Correspondence - Finance 1985-86
128 Monthly Financial Analyses 1985-86
129 Applications Fireworks Stand Permits 1985
129 Correspondence Fire Department General 1985-86
129 Public Fireworks Display Permits 1985-86
~9 ~Correspondence - fireworks issue 1985-86
l Correspondence - Freeways/Highways 1983-84
~2 Corres/Complatnts - Street Sweeping 1985-86
132 Correspondence Stringfellow HazWaste site 1985-86
135 Correspondence -Anah Hills G.C. excess prop 1985
135 Corresponcence Golf Course General 1985-86
137 Insurance Forms for special events 1985-86
139 Corres'~ondence proposed legislation 1985-86
144 Correspondence Maximum security jail 1983-84
144 Corres)ondence O.C. Landfill issue 1985-86
144 Correspondence Orange County General 1985-86
144 Correspondence O.C. Transportation Comm 1985-86
144 Correspondence O.C. Transit District 1983-86
147 O.C. Sanitation Dist copies form 721 1982-86
~48 SCAQMD Corres/copies Form 721 1985-86
149 Correspondence re: parkinkg issues 1985-86
150 Correspondence Parkway Maint/Complaints 1985-86
150 Cotres/Complaints - Pks Rec & Commun Services 1985-86
150 Correspondence Parks and Recreation 1985-86
150 Recreational Activity Contracts 1985
151 Permits for Special Events 1985-86
153 Correspondence Human Resources 1985~86
155 Correspondence Plan/Engineering 1985~86
156 Quarterly Crime Repts Anaheim Police Dept 1985~86
156 Correspondence - Police Department 1985~86
156 Complaints - Police Department 1985-86
159 Maintenance - Correspondence 1985-86
161 Corres - Community Development 1986
162 Correspondence - Requests 1985-86
164 Correspondence - storm drains 1985-86
~.65 Corres - sidewalks, curbs, gutters 1985-86
~67 Correspondence - Traffic Signals 1985-86
169 Correspondence - Streets general 1985-86
172 Petitions corres - median Howell Street 1986
172 Correspondence Traffic General 1985-86
173 Correspondence - Transportation 1985-86
173 Correspondence - Air Transportation 1985-86
174 Fed Gov't - Correspondence 1985-86
175 Correspondence - Utilities informs only memos 1985-86
175 Correspondence - Utilities customers/complts 1985-86
175 Memos - Status of Rate Stabilization by month 1985-86
175 Monthly-Status of Power Cost Adustmt Bal Acct 1985-86
1.75 Notices before PUC Received & filed 1985-86
75 Notices filings before FERC/received & filed 1985-86
~,/5 Corres-So Cal Edison/FERC re rate cases(copy) 1985-86
177 Correspondence - Taxes 1985-86
178 Cortes- Metropolitan Water District 1985-86
*E+8mos~ Certification of Election or Clerk's certification of petition plus 8 months.
EXHIBIT A
page 3 of 3
179 Zoning correspondence general 1985-86
179 Cortes re/alcohol sales at gas stations 1985
181 Correspondence - historical/cultural category 1985-86
'2 Correspondence - Community Developmt Issues 1985-86
% Correspondence - Emergency Services 1985-86
The above records are no longer needed in the normal course of business and
timing of destruction is in accordance with the adopted retention schedules
for the City Clerk's Office records.
CITY CLERK
EXHIBIT B
Page 1 of 1
MAYOR/CITY COUNCIL 101
PROGRAM 101 RETENTION SCHEDULE
YEARS 1986-1989
Recd Yr Recd Name Reten Code Destroy
1985 Correspondence Subject Files (A-Z) CY+4 01-01-89
1985 Invitations and Responses(green cards) CY +2 01-01-87
1985 Hotline Complaints and Responses *R CY +2 01-01-87
1985 Hotline Recording tapes CY 01-01-86
1985 Calendar-Mayor/Council mtgs,social events CY +2 01-01-87
1985 Calendar-Liaison and other meetings GY +2 01-01-87
1985 Expense Claims CY +4 01-01-89
1985 Request for Warrants CY +2 01-01-87
1986 Correspondence Subject Files (A-Z) CY +4 01-01-90
1986 Invitations and Responses(green cards) CY+2 01-01-88
1986 Hotline Complaints and Responses *R CY +2 01-01-88
1986 Hotline Recording tapes CY 01-01-87
1986 Calendar-Mayor/Council mtgs,social events CY +2 01-01-88
1986 Calendar-Liaison and other meetings CY +2 01-01-88
1986 Expense Claims CY +4 01-01-90
1986 Request for Warrants CY +2 01-01-88
1987 Invitations and Responses(green cards) CY +2 01-01-89
1987 Hotline Complaints and Responses *R CY +2 01-01-89
1987 Hotline Recording tapes CY 01-01-88
1987 Calendar-Mayor/Council mtgs,social events CY +2 01-01-89
1987 Calendar-Liaison and other meetings CY +2 01-01-89
1987 Request for Warrants CY +2 01-01-89
The above records are no longer needed in the normal course of business and
timing of destruction is in accordance with the adopted retention schedules
for the Mayer/Council records.
CITY CLERK
1084B
9/90
I hereby certify that on October 1, 1990 I submitted all of the records listed
above in Exhibits A and B of Resolution No. 90R-365 to an Agent of Alco
Environmental Inc., whose business address is 1275 Chrisden Lane, #102,
Anaheim, CA. 92817 and these records were destroyed on that same date as
witnessed by Certificate of Destruction affixed below.
(gertifi£ate &f eatruttmn
ALCO ENVIRONMENTAL INCORPORATEO
1275 Ne. CHRISOEN L 102
(=~) :3?2.avco o. P.0. B~X 17490 (7t4~
AHAHEIM, CA 9Z817q400
~IS IS TO CE~FY ~AT ALL R~CO~S AND MA~R~ RECE~ FROM
CITY OF ANAHEIM--CITY CLERK
200 SO. Anaheim Blvd. 2nd F1Gi~ Anaheim
T=~phone ( 714 ) 999 5166 ~ ~ 92805
Have ~ compleze~ des~oyed ~ a MILL ~. It
~ ~ c~ed ~t s~ce recor~ we~ receded by A~O ~VIR~M~TAL
~at ~ have not b~n exce~ively han~e& t~pered wi~ or r~d by
ALCO ENVIRONh
Date Nr~-nh~r 1 ~ lqqfl By
SERVICe-No. D1 01 0
Lee Sohl
City Clerk