1976-127RESOLUTION NO. 76R- 127
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM AUTHORIZING THE DESTRUCTION OF
CITY RECORDS 14ORE THAN FIVE YEARS OLD.
WHEREAS, Section 34090 'of the Government Code of the
State of California authorizes the destruction of certain records
of the City upon approval of the legislative body of the City,
and with the written consent of the City Attorneyâ–º provided that
said records do not fall within certain specified categories; and
WHERE -AS, the following described documents in the pos-
session of the Anaheim Finance Department are more than five
years old and are documents which are authorized for destruction
under the provisions of said Section 34090 of the Government Code
without making a copy thereof; and
WHEREAS, the Accounting Officer of the City of Anaheim
has determined that said documents do not have sufficient value
to justify retention; and
WHEREAS, the City Council concurs in the determination
of the Accounting Officer and finds the destruction of the rec-
ords in the best interests of the City of Anaheim; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give his written con-
sent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the Accounting Officer of the City of
Anaheim be, and he is hereby, authorized to destroy immediately,
in a lawful manner, the following described documents under his
charge without making any copies thereof, to wit:
1. All paid warrants or checks and copies with copies of
invoices and receiving documents - 15 years or older.
2. Daily cash receipt summaries and documents - 15 years
or older.
3. Copies of purchase orders - 5 years or older.
4. Payroll time cards or sheets - 5 years or older.
5. Bank deposit slips - 5 years or older.
6. Material drawn from stock requisitions - 5 years
or older.
7. Gas and oil consumption reports - 5 years or older.
S. City invoice billings - 7 years or older.
9. Notice to bill copies - 7 years or older.
10. Miscellaneous correspondence - 5 years or older.
-1-
AND BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and signec' by me
this 23rd day of March , 1976. h A 7
ATTEST:
CITY CLERTAW THE CITY OF ANAHEIM
APPROVED:
CITY ATTORNEY OF THE CITY OF -ANAHEIM
FAL JR:fm -2-
STATE OF CALIFORNIA
COUNTY OF ORANGE
CITY OF ANAHEIII
1, ALOHA M. HOUGARD, City Clerk of the City of Anaheim, do
herebycertify that the foregoing Resolution No. 7611-127 was intro-
duced and adopted at a regular meeting' provided by law, of the City
Council of the City of Anaheim held on the 23rd day of March, 1976,
by the following vote of the members thereof:
AYES: COUNCIL ME ERS: Haywood, Seymour, Sneegas and Thom
NOES : COUNCIL M..,UMERS: kdane
ABSENT: COUNCIL DTZMBERS: Pebley
AND 1 FURTHIER CERTIFY that the Mayor of the City of Anaheim
approved and signed said Resolution No. 7611-127 on the 23rd day -of
March, 1976.
IN WITNESS WMEREOF, I have hereunto set my hand and affixed
the seal of the City of Anaheim this 23rd day of March, 1976.
CITY CLERK OF THKJCITY OF ANAHEIM
(SEAL)
I, ILONA M. HOUGARD, City Clerk of the City of Anaheim, do
hereby certify that the foregoing is the original of Resolution 'No.
76-R-127 duly passed and adopted by the Anaheim City Council on
March 23, 1976.
City Clerk