92-093 RESOLUTION NO. 92R-93
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEAHS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code
of the State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records"), of the City upon approval of the legislative body of
the City, and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of various department heads of the City of Anaheim
(hereinafter collectively "custodians of records") are more than
one hundred days old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq.
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the respective custodians of records and finds that said
records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the respective custodians of records of
the City of Anaheim be, and they are hereby authorized to destroy
immediately, in a lawful manner and without making any copies
thereof, the records under their respective charges, as more
particularly described on Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the Office of the City Clerk
together with a copy of this resolution.
IIII
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IIII
THE FOREGOING RESOLUTION is approved and adopted by the
city Council of the City of Anaheim this 5th day of May,
1992.
ATTEST:
CITY T~E-
APPROVED:
CT~ORNEY OF TH~AHEIM
EM'B~e~e
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss. '~
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolu,;ion NO. 92R-93
was Introduced and adopted at a regular meeting provided by law, of the Anahelm.~i[y ~ounc!l he!~ o;)_the 5th day
of May, 1992, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Simpson, Ehrle, Daly and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Pickler
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 92R-93 on the 6th day A
of May, 1992.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 6th
day of May, 1992.
CITY CLERK OF THIE CITY OF ANAHEIM
(SEAL,)
I. LEO~'IORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of
Resolution I~1o. 92R-g~3 duly passed and adopted by the City Council of the City of Anaheim on May 5, 1992,
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT "A"
PUBLIC UTILITIES RECORD DESTRUCTION
Name of Record Dates Retention Code
Bill Stubs (Payment Cards) 1978 thru 1985 CY + 4Y
Meter Records 1978 thru 1985 CY + 4Y
Connect/Disconnect Orders 1978 thru 1985 CY + 4Y
Maintenance Records 1978 thru 1985 CY + 4Y
Reconciliation Records 1978 thru 1985 CY + 4Y
which include the following:
Monthly Cash Transactions Summary
Manual Revenue Adjustments
Special Sanitation Refund by cycle
Special Refund by Cycle
Hi-Elev. Pumping Surcharge/Swimming Pool Credit Reports
Large Users Water Detail
Large Users water Summary
Large Users Electric Detail
Large Users Electric Summary
Deposit Activity
Analysis of Sales
Surcharge Report
A/R Transfer for Revenue Report
Analysis of Sales Error Report
Monthly Pre-Balance
Daily Activity Analysis
Accounts Receivable Daily Deposit Report