92-195 RESOLUTION NO. 92R-~95
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF i~N~IEI~ AUTHOR~ZIN~ THE DESTRUCTION
OF CERTAIN CITY RECORDS HORE TI',~N TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the City upon approval of the legislative body of the city and with
the written consent of the city Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the City Clerk of the city of Anaheim ("custodian of records") are
more than two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq. of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the city Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the city Attorney of the city of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records of t~e City of Anaheim
be, and they are hereby authorized to destroy immediate]y, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the city
Council of the city of Anaheim this 15th day of September, 1992.
OF THE CZ Y OF., NAHEIM
ATTEST: APPROVED:
CITY CLERK OF THE CITY OF ANAHEIM
emorr is\destrcds. res
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 92R-195 was Introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 15th day of September, 1992, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Simpson, Ehrle, Pickler, Daly and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No, 92R-195 on
the 16th day of September, 1992.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the C:lty of Anaheim
this 16th day of September, 1992.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Is the original
of Resolution No. g2R-lg5 was duly passed and adopted by the City Council of the City of Anaheim on
September 15, 1992.
CITY CI..ERK OF THE CITY OF ANAHEIM
EXHIBIT A
PAGE 1 of 2
RECORDS DESTRUCTION - STADIUM/GOLF DEPARTMmNT
NAME OF RECORD YEAR RETENTION CODE
Program 501 Administration
Agreements-Stadium 1986 L+5
Capitol Projects 1986 L+5
Cash Receipts-Journal Entries 1989 CY+2
Claims Against The City 1989 CY+2
Complimentary Tickets 1989 CY+2
Crowd Control-Personnel 1986 CY+5
Event Payroll Records 1986 A+5
Events 1986 CY+5
Events Accounting 1981 CY+10
Food Service Meeting Minutes 1986 CY+5
Scoreboard-Oper Maint-Advertising 1986 CY+5
Subject Files 1986 CY+5
Szabo Food Service Correspondence 1986 CY+5
Program 502 Maintenance & 512 Housekeeping
Checkoff-Housekeeping-Suites 1989 CY+2
Correspondence-Services 1989 CY+2
Daily Event Payroll Sheets 1989 CY+2
Daily Work Assignments 1989 CY+2
Event Files Work Orders 1986 CY+5
Event Work Order Logs 1986 CY+5
Inspections-Fire/Insurance 1986 CY+5
Key Checkout Lists 1989 CY+2
Maintenance Inspections-R.Rooms 1989 CY+2
Monthly Lists-New Hires-Terminations 1989 CY+2
Outdoor Advertising Permit 1988 L+4
P/T Event Personnel 1981 T+10
Payroll Register P/T Event 1989 CY+2
Payroll Yr-To-Date (Event) 1989 CY+2
Safety Meeting Minutes/Attend 1989 CY+2
Subject Files 1986 CY+5
Generic Records-Programs 501-502 & 512
Expense Claims 1989 CY+2
Interdepartmental Charges (MAFIS) 1988 CY+3
Internal Financial Records 1988 CY+3
Itineraries 1989 CY+2
Material Drawn from Stock Forms 1989 CY+2
Personnel Records-Internal 1986 CY+5
Miscellaneous Correspondence 1989 CY+2
Purchase Requisitions 1989 CY+2
Personnel Records-Internal 1986 CY+5
Resource Allocation Plan as submitted 1986 CY+3
Resource Allocation Workpapers 1986 CY+3
Staff Reports to City Council 1989 CY+2
Telephone Use Reports 1989 CY+2
Telephone Message Logs 1989 CY+2
Time Reports Prior to Input 1989 CY+2
Staff Meeting Minutes 1988 CY+3
Pay For Performance 1988 CY+3
EXHIBIT A
PAGE 2 OF 2
The above records are no longer needed in the normal course of business
sac~hdetdiuT~i~.~td~h~~uO~/~oSl~nDea~aCOr[md~ce, sw'~itceh7 adopted retention
GGer~eg r SaTiM~age~ Dated: ~/~/~
Stadium/Golf Department
L = Life of Project/System/Case
CY= Current Year
A = Audit
~ T = Termination