92-171 RESOLUTION NO. 92R-171
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ~NAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the City upon approval of the legislative body of the City and with
the written consent of the city Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the City Clerk of the city of Anaheim ("custodian of records") are
more than two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq. of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the city Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records of the city of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the City of Anaheim this 11th day of August, 1992.
CITY CLE~ OF THE CITY OF ANAHEIM
emorris%destrcds.res
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 92R-171
was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 11th
day of August, 1992, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Simpson, Ehrle, Pickler, Daly and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 92R-171 on the 12th
day of August, I992.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 12th
day of August, 1992.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N: 80HL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of
Resolution No. 92R-171 duly passed and adopted by the City Council of the City of Anaheim on August 11, 1992.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT A - i OF 1
File Ref No. Records Series Description Year Reten Code
City Clerk Records
000 - 185 Correspondence 1988 CY + 3
113 Internal Financial Records 1988 CY + 3
113 Telephone Use Reports 1988 CY + 2
113 Weekly Attendance Reports 1988 CY + 3
113 Purchase Requisitions 1988 CY + 2
113 Printing Requisitions 1988 CY + 2
113 Time Reports/prior to input 1988 CY + 2
114 Sister City (all except items from 1988 CY + 3
Mito Japan)
117 Summary of Investment Transactions 1988 CY + 3
119 Presentations/Proclamations 1988 CY + 3
120 Complaints (correspondence) 1988 CY + 3
126 V & C Bureau correspondence 1988 CY + 3
127 Initiative petitions for mobile home
rent control 1991 E + 8 mos
128 Monthly Financial Analysis Reports 1988 CY + 3
129 Fireworks Display Applications 1988 CY + 3
156 Quarterly Crime Clearance Analysis/ 1988 CY + 3
Police Officer letters of appreciation
150 Olive Bills Park cortes/petitions 1988 CY + 3
150 Anaheim Athletic Boxing Club cortes/
petitions 1988 CY + 3
150 Recreation activity contracts 1988 CY + 3
153 AMEA Clerical Election 6/16/88 1988 E + 8 mos
153 PERS Election 11/88 1988 E + 8 mos
173 Cotres before Pub Util Comm 1988 CY + 3
175 Rate Stabilization Acct Status rept 1988 CY + 3
175 FERC Notices 1988 CY + 3
175 IPP Annual Report 1988 CY + 3
179 Corres re: height waivers Vat3773 1988 CY + 3
179 Billboards corres pro and con 1988 CY + 3
114 Audio Tapes Council Meetings 1989 CY + 2
114 Exec Session Audio Tapes (50) 1978 - 80 Ind--*
114 Council Mtg Audio Tapes (177) 1964 - 79 Inddeterfained*
City Council Records
Expense Claims Council/Clerk 1987 - 88 CY A + 2
Requests for Wk/Print Requisitions 1978 - 88 CY + 2
Corres - League Conference 1983 - 85 CY + 2
Corres - League Conference 1988 CY + 2
Calendars/City Council social,mtgs. 1988 - 90 CY + 2
Calendars/ Liaison 1989 CY + 2
Cortes/Subject Files 1986 - 87 CY + 2
Audio Tapes from Hotline 1988 - 90 CY
Corres/Complaint letters 1988 CY + 2
The above records are no longer needed in the normal course of business and
timing of destruction is in accordance with the adopted retention schedules for
the City Clerk's Office records.
CITY CLERK
*Reviewed and determined individually by City Atty., City Clerk acting as Records
Policy Committee.
ertifi£ate e tru tinn
ALCO ENVIRONMENTAL INCORPORATED
P.O, 90X 17490
~am~ a?a-$;?o om ANAHEIM, CA 92817-7490 ;?~
THIS 15 TO CERTIFY THAT ALL RECORDS AND MATERIALS R£C£1VED FROM
Nax~e CITY OF ANAHEIM/CITY CLERK OFFICE
Addten 200 S Anaheim Blvd City Anaheim
Telephone { 714 ) 254 5166 Z~ ~ 92805
Have been completely destroyed by a mi 11 vroceu. It
i.~ further certified that since records wcr~ received by ALCO ENVIRONMENTAL
that they h~vc not been exce~a~vely handled, tampered with or read by a~yonc.
ALCO ENVIRONMENTAL INC.
Date 11/6/92 By
SERVlCE No. Dlt79 Lee Sole