91-108 RESOLUTION NO. 91R-108
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of various department heads of the city of Anaheim
(hereinafter collectively "custodians of records") are more than
two years old and are documents which are authorized for
destruction under the provisions of said Section 34090 of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the respective custodians of records and finds that said
records are no longer needed; and
WHEREAS, the City Attorney of the city of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the city of Anaheim that the respective custodians of records of
the city of Anaheim be, and they are hereby authorized to destroy
immediately, in a lawful manner and without making any copies
thereof, the records under their respective charges, as more
particularly described on Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 9th day of April ,
1991.
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM-
CJF:db
R34DESRC.113
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. BOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 91R-108 was introduced and adopted at a regular
meeting provided by law, of the Anaheim City Council held on the 9th day of
April, 1991, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Simpson, Daly, Pickler, Ehrle and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER certify that the Mayor of the City of Anaheim signed said
Resolution No. 91R-108 on the 10th day of April, 1991.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
City of Anaheim this 10th day of April, 1991.
CITY CLERK OF THE CITY OF ANAEEI~
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 91R-108, duly passed and
adopted by the City Council of the City of Anaheim on April 9, 1991.
CITY CLERK OF THE CITY OF ANAHEIM
Exhibit A
page 1 of 2
File Ref No. Name of Record Year Retch Code
102 Cotres OC Vector Control 1987 C¥+3
105 Applications/Youth Commission 1987 CY+3
105 Corres Boards/Commissions 1987 C¥+3
107 Corres/Rept re,Building 1987 CY+3
107 Corres Code Enforcement 1987 CY+3
108 Cortes Business License 1987 C¥+3
111 Cortes/Chamber of commerce 1987 CY+3
113 Clerk's Office 1988/89 RAP work papers 1987 CY+3
113 City Clerk Expense Claims/Co. lunches 1987 CY+3
113 Clerk's Office Internal Emp Time Reports 1987 CY+3
113 Clerk's Office invoices receipts paid 1987 CY+3
113 Clerk's Office Purchase Requisition 1987 C¥+3
113 Clerk's Office Telephone Usage Reports 1987 CY+3
113 Clerk's Office wkly cash memoranda 1987 C¥+3
113 Corres - Clerk external/internal 1987 CY+3
114 Audio tapes City Council Meetings 7/88-12/88 CY+2
114 Calendar 1987 Liaison Comm Meetings 1987 CY+3
114 Copies - expense claims Council lunches 1987 CY+3
114 Cortes re: Sister City Mits Japan 1987 C¥+3
114 Cortes to city Council 1987 CY+3
114 Cortes - rec from other cities 1987 CY+3
116 Cortes - IGR 1987 CY+3
117 Treasurer's Monthly Investmt Reports 1987 CY+3
119 Cortes - proclamations/declarations 1987 C¥+3
119 Proclamations/Declarations 1987 C¥+3
120 Cortes- citizen complaints & responses 1987 C¥+3
124 Cortes -C-R area/Convention Center 1987 CY+3
127 Ballots - unused/used 8pec Eles 6/6/87 1987 E+6 mss
127 Certif's of packaging/sealing 1987 E+6 mss
127 Inspectors Declarations Spec Elec 6/87 1987 E+6 mss
127 Polling Place cortes/applications 1987 E+6 mss
127 Precinct Officer appt. forms 6/87 1987 E+6 mss
128 Monthly Financial Analyses 1987 CY+3
129 Corres -Fire Department 1987 CY+3
129 Public Firewks Display Permits 1987 CY+3
130 Corres - Franchises - Cable TV 1987 CY+3
132 Corres - street sweeping, refuse 1987 CY+3
135 Corres - Golf Department 1987 CY+3
139 Corres - legislation 1987 CY+3
140 Library Statistical Reports 1987 CY+3
144 Corres - County of Orange 1987 CY+3
148 Corres - County Bd. Of Supervisors 1987 CY+3
147 Corres - County Sanitation Districts 1987 CY+3
148 Corres - SCAQMD 1987 CY+3
150 Corres - Parks & Rec activities 1987 CY+3
150 Recreational Activity Contracts 1987 CY+3
153 Corres - Human Resources 1987 C¥+3
Exhibit A
page 2 of 2
153 Cortes -State Mandated SB90 costs 1982-3 CY+3
153 Unsuccessful Proposals/management comp 1987 CY+3
156 Corres - Police /Citizen Complaints 1987 CY+3
156 Police - copies of thank you letters 1987 C¥+3
156 Police Quarterly Crime Reports 1987 C¥+3
159 Bid books public works jobs 1987 CY+3
169 Corres/Streets 1987 CY+3
173 Applications/filings before PUC 1987 CY+3
173 Corres/Petitions/Transportation General 1987 CY+3
175 Call for bids/no bids or rejected 1987 CY+3
175 Corres - Electric Water service 1987 CY+3
175 FERC filing notices 1987 C¥+3
175 IntMtn Power Proj Monthly Progress Repts 1987 C¥+3
175 Reports on Rent Stabilization Acct 1987 C¥+3
175 Status of Power Cost Adjustmt Hal Acct 1987 CY+3
177 Housing issues/corres 1987 CY+3
178 Corres MWD/OC Water District 1987 CY+3
179 Corres, petitions no smoking ordinance 1986 CX+3
179 Cortes pro/con zoning issues 1987 CY+3
179 Letters petitions/CUP 2579 Hope House 1987 CY+3
179 Letters petitions/Cup 2888 LDS Church 1987 CY+3
180 Safety Statistical Reports 1987 C¥+3
181 Corres - Cultural/Historical 1987 CY+3
MAYOR/COUNCIL FILES
Expense Claims 1987 C¥+2
W.Orders Facil Maint/Printing Requis 1978-87 CY+2
Calif League of Cities Conference 1983-85 CY+2
Hotline complaints and responses 1988 CY+2
Corres Subject files -as listed: CY+2
SCAQMD 1986-87
Sanitation Districts 1986-88
IGR 1986-87
Police/Staff commendations 1986-87
Audio Tapes Hotline 1990 C¥
The above records are no longer needed in the normal course of business and
scheduling of destruction is in accordance with the adopted retention schedules
for the City Clerk's office and the Mayor/Council records.
Leonora N. Sohl, city Clerk
I hereby certify that on / ~ 1991 I s~bmitted all of the records
listed above in Exhibit "A# ~ Resolution No. 91R- 1~ to an Agent of Alco
Environmental whose business address is 127S No. Chrisden L102, Anaheim 92817
and these records were destroyed on that same date as witnessed by the
Certificate of Destruction affixed below.
Leonora N. Sohl, city Clerk Dated: ~~ /~ /~
ALCO ENVIRONMENTAL INC0RPORATED
1275 No, CHRISDEN t. 102
(~t~ ~72-~7o ~, P.O. BOX 17400
A~AHEIM. CA 92~17-7490
~18 IS TO CER~FY ~AT ALL RECO~S AND MA~R~ RECEIVED FROM
N~c ~ITY 0F ANAHEIM--CITY CLERK
Ad~e~ 200 So. Anaheim B1. t/217 Ci~ Anaheim
Telephone ( 714 ) 254 5166 Z~ ~ 92805
Have been completely des~oyed by a MILL
~ fmm~ c.~ified that s~ce recor~ we~ receded by ALCO ~VIRONMENTAg
~t ~ey h~vc not been exce~vcly han~ed. t~mpcred wi~ or r~d by
S~R~C~ No. D ~ 7 0
~ee Soh~