93-101 RESOLUTION NO. 93R- 101
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the City upon approval of the legislative body of the City and with
the written consent of the City Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the City Clerk of the City of Anaheim ("custodian of records") are
more than two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq. of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the city Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the city Attorney of the city of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records of the City of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the city
Council of the City of Anaheim this 15th day of June, 1993.
ATTEST:
APPROVED:
CITY CLERK OF THE CITY OF ANAHEIM TTORNEY
emorris%destrcds.res
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 93R-101 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 15th day of June, 1993, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Hunter, Pickler, Simpson, Daly
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 93R-101 on
the 16th day of June, 1993.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 16th day of June, 1993.
CiTY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
of Resolution No. 93R-101 was duly passed and adopted by the City Council of the City of Anaheim on
June 15, 1993.
CITY CLERK OF THE CITY OF ANAHEIM
EXI!IBIT "A_"
(PAGE 1 of 3)
DEPARTMENT 105 ORG4/1154 CASI! MANAGEMENT
CASll RECEIPTS
* Journal Entries 06/01/89 07/31/90
* Daily Treasurcr's Casi~
* Interest Monlhly Report
* Daily Cash Flow
* Bank Summary
* Daily Cash Receipts
* Bank Deposits
* Bank Wire Con£irmation
* Bank Mal~is/Moneymax Reports
CIIECKING ACCOUNT RECONCILIATION SYSTEM (CARS)
Accounts Payable 07/01/88 09/30/89
Payroll 07/01/88 09/30/89
Utilities 07/01/88 09/30/89
Workcr's Compensation 07/01/88 09/30/89
EXItlBIT "A"
(PAGE 2 of 3)
DEPARTMENT 07 PROGRAM 154
MISCELLANEOUS
Bank Monthly Reconciliation 01/01/85 12/31/90
Cash Flow Investments 01/01/86 12/31/89
Cash Flow Detail Report 02/01/89 06/30/90
Moneymax Documents 04/01/84 12/31/90
(Miscellaneous General
Correspondence
City Trcasurcr's Miscellaneous Prior to 12/31/90
Correspondence
DEPARTMENT 105 ORG4/1155 - CASH COI.LECTION AND
DEPOSIT
Cash Memorandum Rcccipls ) 1/1/85 12/31/89
(COR's - Goldem'od Copy) )
DEPARTMENT 105 ORG4/1156 - BUSINESS I,ICENSE
Business License Applications Prior to 01/01/90
(Long and Short)
Business License Renewals Prior to 01/01/90
Gross Overages Reports 1/1/83 1/1/88
Nonprofit - Solicitation of Funds 1/1/85 12/31/89
Dance Applications 1/1/69 1/1/91
Waivers of Business License 1/1/79 1/1/85
Returns on Transient Occupancy Tax Prior to 01/01/86
Transient Occupancy Tax Collection Prior to 01/01/86
(Closed Hotel Files)
Dog License Applications and Renewals) l/1/90 12/31/90
Dance Permits Prior to 01/01/89
Business License Correspondence Prior to 01/01/90
Jitney, Limo, Taxi Prior to 01/01/89
Applications/Correspondence
The above records are no longer needed in the normal course of business and
scheduling of destruction is in accordance with the adopted retention schedule for
the City Treasurer's Office.
CMC CENTER, 200 S. Anahe m ~]~v"~l~ ~$e~onct'Eloor
Anaheim, CA 92805~ * ~ ~"i: .... .: % '"
Office of Telephone:
CI~ T~ASU~R (714) 254-5117
F~ (714) 254-5232
I hereby certify on June 17, 1993 I submilted all of the records listed above in Exhibit
"A" of Resolution No. 93R-101 to an Agent of Aico Environmental whose business
address is 1275 North Chrisden L102, Anaheim, California 92817 and these
records were destroyed on that same date as witnessed by the Certificate of
Destruction affixed below.
~ ff ~ DATED: JUNE 24, 1993
CHARLENE C. JUNG, CITY TREASURER
Eertifitate ®f esttu ti0n
ALCO ENVIRONMENTAL INCORPORATED
P.O. BOX 17490
,.a~:~, 372..~vo oA ANAHEIM. CA 92617-7490
THIS I$ TO CERTIFY THAT ALL RECORDS AND MATERIALS RECEIVED FROM
CITY OF ANAHEIM
201 S Anaheim Blvd #901 City Anaheim
Telephone { 714 ) 254 5117 x4806 Z~p ~ 92805
Have ~ completely des~oyed by a mill proem. It
b f~ c~ified that s~ce recor~ wc~ receded by A~O ~VIRONMENIAL
~t ~ey have not been exce~ively han~ed. t~pered wi~ or r~d by ~yone.
ALCO ENVIRONMENTAL INC.
O~te 6/17/93 By
SERVICE No. D603 Nancy