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94-009 RESOLUTION NO. 94R-9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the city upon approval of the legislative body of the City and with the written consent of the city Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the city Manager of the City of Anaheim (hereinafter "custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the city Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the city Council of the city of Anaheim this 25th day 3anuar¥ , 1994. MAYOR OF THE CITY OF AN~EIM ATTEST: CITY CLERK OF THE CITY OF ANAHEIM 4490.1\LMOSES\October 25, 1993 STATE OF CALIFORNIA ) COUNTY .OF ORANGE ) ss. CITY OF ANAHEIM ) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 94R-9 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 25th day of January, 1994, by the following vote of the members thereof: AYES: COUNCIL MEMBERS: Feldhaus, Simpson, Pickler, Hunter, Daiy NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-9 on the 26th day of January, 1994. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 26th day of January, 1994. CITY CLERK OF THE CITY OF ANAHEIM (SEAL) I, LEONORA Iq. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 94R-9 was duly passed and adopted by the City Council of the City of Anaheim on January 25, 1994. CITY CLERK OF THE CITY OF ANAHEIM AGENCY: 521 ORG 3: 0621 REFERENCE NO. NAME OF RECORD RETENTION 100 Administrative Files CY + 3 1988-1989 500 Bill Stubs CY + 4 (Payment Cards) 11/19/85 to 9/29/88 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted retention schedules for the Customer Service Division, and there are no extraordinary events, such as litigation, to cause them to be removed from the destruction cycle. Linda Le Duc Acting Customer Services Manager AGENCY 521 ORG 3 0622 REF~ OFFSITE RECORD SERIES CODE 500 ' s ESS-43 GLA-240 CONTROL CENTER 85-97; CY%2 310-2942 FROM 6/30/85 to 12/31/85 GI2%-245, 255 CONTROL CENTER 85-97; CY~2 FROM 1/86 to 6/86 GLA-245, 255 CONTROL CENTER 92; CY~2 FROM 7/85 TO 6/86 VARIANCE ANALYSIS - CY~5 CONTROL CENTER 85-97; 86-98 AND 92, FY 85/86 500's ESS-44 VARIANCE REPORTS - CY~5 310-2537 CONTROL CENTER 86-98; FROM 6/85 TO 12/85 500's ESS-103 PAYROLL DISTRIBUTION REPORTS CY+2 310-3726 935, 936, 937; CONTROL CENTER 85/97; 86/98 AND 92 FROM 7/85 TO 12/86 500's ESS-104 PAYROLL STATISTICS-910, 915, 925 CY%2 310-3673 CONTROL CENTER 86 AND 86 FROM 1/85 TO 12/86 CONTROL CENTER 93 FROM 7/85 TO 12/86 500 ' s ESS-197 WATER ENGINEERING-TIME SHEETS, CY%2 310-4088 FROM 1984, 85, AND 86 500's ESS-198 ELECTRICAL ENGiNEERING-TIME SHEETS CY%2 310-4043 FROM 1984, 85, AND 86 500's ESS-199 SUPPORT SERVICES-TIME SHEETS CY%2 310-4044 FROM 1984, ES, AND 86 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted retention schedules for the Electrical Engineering records and there are no extraordinary events such a~litigation to cause them to be removed from the destruction cycle. Jafa~.~fn~ Elect~Engineering Manager EXHIBIT jtk31011.jtk AGENCY 521 ORG 3 0624 REF~ RECORD SERIES CODE YEAR 100.00 COFFEE FUND CY 1970 100.20 CALL OUT CY~3 1970 100.20 TIME REPORTS CY%2 1978 100.20 EMPLOYEE STATISTICS CY~2 1981 100.20 PAYROLL DISTRIBUTION REPORT CY~2 1980 100 20 MEAL REIMBURSEMENT CY~2 1970 100 20 TIME SHEETS CY%4 1975 100 20 INDUSTRIAL ACCIDENT CY~2 1979 100 20 TEMPORARY HELP REGISTER CY~2 1980 100 20 VACATION REQUEST CY 1970 100 25 SAFETY MINUTES CY~3 1970 100 25 PUBLIC UTILITIES BOARD MEETING CY~2 1970 100 25 STAFF MINUTES CYf3 1970 ~ 100 25 EXECUTIVE SAFETY COMMITTEE CY~3 1980 00 25 APPRENTICE MEETING CY~3 1970 00 55 REQUEST FOR CHECK CY~2 1970 00 75 SAFETY GLASSES CY~2 1989 300 00 GENERIC BILL CY~3 1974 300 00 MAFIS CY42 1980 300 00 PURCHASE REQUISITION CY~2 1969 300 00 BUDGET CY~2 1971 300 00 MATERIAL DP~AWN FORM STOCK CY~2 1974 300 00 COST WORK SHEET CY+2 1973 300.00 NOTICE TO BILL CY~2 1971 300.00 GLA REPORTS CYf2 1978 300.00 COMPLETION AUDIT REPORT CY%2 1970 500.00 EQUIPMENT POOL USAGE BY PROGRAMS CY~2 1981 q00.00 MEMOS/CORRESPONDENCE CY~2 1970 00.00 PROPERTY MAINT CY%2 1979 )0.00 PAYROLL REGISTER CY~2 1974 ~ ~00.00 DISPATCH ORDERS CY~2 1969 500.00 SCHEDULING REQUEST CY~2 1970 500.00 STREET MAINT LOG CYf2 1970 500.05 CLAIMS TO THE CITY OF ANAHEIM CY~2 1973 500.10 EQUIPMENT RENTAL DATA CY~2 1970 500.20 EQUIPMENT FAILURE REPORT CY~2 1973 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted retention schedules for the Utility Service Center, and there are no extraordinary events, such as litigation, to cause them to bearerS from the destruction cycle. Steph~n E. Albrigh~ . .~ r~ Electric Systems Divisi~ EXHIBIT .A PS ~-~ OF,. I MFI MASTER FILES MAIN OFIflC~ XOO0 NEW YO~ 8~T (SLO) 4S~-0~0~ ~NO B~C~ CA 9o8~ (800) ~; Da~ 3 - 1 - 94 This is the authority for the MFI Records Retention Service to destroy the following described records held in the account of ANAHEIM UTILITIES ADMINISTRATION FILE CARTON # MFI LOC # DESCRIPTION See attached list ToW number of file ca~ons to be des~oyed 9 2 Per 16tter dated 2/4/94 Signature of Authorized Agent CBRTI~CATB OF DESTRUCTION Signed by Kathy Page-Corral The above records have been destroyed as shown below Place Method Date Orange County Shredding /~/~./~ REQUEST FOR DESTRUCTION , . R~oAP c.~c~-o~T N~ME OF COMPANY ~ (~'),'~'eS DATE LETTER OF AUTHORIZATION ~o. c~ONS ~ co. ~ ~a NO. P~V~O~S~ AU~.O~Z~ ~C~.S P~O q~ ~A~ OA~ O~ P~C~-OP ~/~ ~or Au' ~S~ 1~8-1~ 51- ~o~-~oS-