94-009 RESOLUTION NO. 94R-9
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the city upon approval of the legislative body of
the City and with the written consent of the city Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the city Manager of the City of Anaheim (hereinafter
"custodian of records") are more than two years old and are
documents which are authorized for destruction under the
provisions of said Section 34090 of the Government Code without
making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the city Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the City of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
city Council of the city of Anaheim this 25th day 3anuar¥ ,
1994.
MAYOR OF THE CITY OF AN~EIM
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
4490.1\LMOSES\October 25, 1993
STATE OF CALIFORNIA )
COUNTY .OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-9 was introduced and adopted at a regular meeting provided by law, of the Anaheim City
Council held on the 25th day of January, 1994, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Simpson, Pickler, Hunter, Daiy
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-9 on
the 26th day of January, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 26th day of January, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA Iq. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the
original of Resolution No. 94R-9 was duly passed and adopted by the City Council of the City of Anaheim
on January 25, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
AGENCY: 521
ORG 3: 0621
REFERENCE NO. NAME OF RECORD RETENTION
100 Administrative Files CY + 3
1988-1989
500 Bill Stubs CY + 4
(Payment Cards)
11/19/85 to 9/29/88
The above records are no longer needed in the normal course of
business and timing of destruction is in accordance with the
adopted retention schedules for the Customer Service Division,
and there are no extraordinary events, such as litigation, to
cause them to be removed from the destruction cycle.
Linda Le Duc
Acting Customer Services Manager
AGENCY 521 ORG 3 0622
REF~ OFFSITE RECORD SERIES CODE
500 ' s ESS-43 GLA-240 CONTROL CENTER 85-97; CY%2
310-2942 FROM 6/30/85 to 12/31/85
GI2%-245, 255 CONTROL CENTER 85-97; CY~2
FROM 1/86 to 6/86
GLA-245, 255 CONTROL CENTER 92; CY~2
FROM 7/85 TO 6/86
VARIANCE ANALYSIS - CY~5
CONTROL CENTER 85-97;
86-98 AND 92, FY 85/86
500's ESS-44 VARIANCE REPORTS - CY~5
310-2537 CONTROL CENTER 86-98;
FROM 6/85 TO 12/85
500's ESS-103 PAYROLL DISTRIBUTION REPORTS CY+2
310-3726 935, 936, 937;
CONTROL CENTER 85/97; 86/98 AND 92
FROM 7/85 TO 12/86
500's ESS-104 PAYROLL STATISTICS-910, 915, 925 CY%2
310-3673 CONTROL CENTER 86 AND 86
FROM 1/85 TO 12/86
CONTROL CENTER 93
FROM 7/85 TO 12/86
500 ' s ESS-197 WATER ENGINEERING-TIME SHEETS, CY%2
310-4088 FROM 1984, 85, AND 86
500's ESS-198 ELECTRICAL ENGiNEERING-TIME SHEETS CY%2
310-4043 FROM 1984, 85, AND 86
500's ESS-199 SUPPORT SERVICES-TIME SHEETS CY%2
310-4044 FROM 1984, ES, AND 86
The above records are no longer needed in the normal course of business and
timing of destruction is in accordance with the adopted retention schedules
for the Electrical Engineering records and there are no extraordinary events
such a~litigation to cause them to be removed from the destruction cycle.
Jafa~.~fn~
Elect~Engineering Manager
EXHIBIT
jtk31011.jtk
AGENCY 521 ORG 3 0624
REF~ RECORD SERIES CODE YEAR
100.00 COFFEE FUND CY 1970
100.20 CALL OUT CY~3 1970
100.20 TIME REPORTS CY%2 1978
100.20 EMPLOYEE STATISTICS CY~2 1981
100.20 PAYROLL DISTRIBUTION REPORT CY~2 1980
100 20 MEAL REIMBURSEMENT CY~2 1970
100 20 TIME SHEETS CY%4 1975
100 20 INDUSTRIAL ACCIDENT CY~2 1979
100 20 TEMPORARY HELP REGISTER CY~2 1980
100 20 VACATION REQUEST CY 1970
100 25 SAFETY MINUTES CY~3 1970
100 25 PUBLIC UTILITIES BOARD MEETING CY~2 1970
100 25 STAFF MINUTES CYf3 1970
~ 100 25 EXECUTIVE SAFETY COMMITTEE CY~3 1980
00 25 APPRENTICE MEETING CY~3 1970
00 55 REQUEST FOR CHECK CY~2 1970
00 75 SAFETY GLASSES CY~2 1989
300 00 GENERIC BILL CY~3 1974
300 00 MAFIS CY42 1980
300 00 PURCHASE REQUISITION CY~2 1969
300 00 BUDGET CY~2 1971
300 00 MATERIAL DP~AWN FORM STOCK CY~2 1974
300 00 COST WORK SHEET CY+2 1973
300.00 NOTICE TO BILL CY~2 1971
300.00 GLA REPORTS CYf2 1978
300.00 COMPLETION AUDIT REPORT CY%2 1970
500.00 EQUIPMENT POOL USAGE BY PROGRAMS CY~2 1981
q00.00 MEMOS/CORRESPONDENCE CY~2 1970
00.00 PROPERTY MAINT CY%2 1979
)0.00 PAYROLL REGISTER CY~2 1974
~ ~00.00 DISPATCH ORDERS CY~2 1969
500.00 SCHEDULING REQUEST CY~2 1970
500.00 STREET MAINT LOG CYf2 1970
500.05 CLAIMS TO THE CITY OF ANAHEIM CY~2 1973
500.10 EQUIPMENT RENTAL DATA CY~2 1970
500.20 EQUIPMENT FAILURE REPORT CY~2 1973
The above records are no longer needed in the normal course of business and timing
of destruction is in accordance with the adopted retention schedules for the
Utility Service Center, and there are no extraordinary events, such as litigation,
to cause them to bearerS from the destruction cycle.
Steph~n E. Albrigh~ . .~ r~
Electric Systems Divisi~
EXHIBIT .A
PS ~-~ OF,.
I MFI MASTER FILES
MAIN OFIflC~
XOO0 NEW YO~ 8~T (SLO) 4S~-0~0~
~NO B~C~ CA 9o8~ (800)
~; Da~ 3 - 1 - 94
This is the authority for the MFI Records Retention Service to
destroy the following described records held in the account of
ANAHEIM UTILITIES ADMINISTRATION
FILE CARTON # MFI LOC # DESCRIPTION
See attached list
ToW number of file ca~ons to be des~oyed 9 2
Per 16tter dated 2/4/94
Signature of Authorized Agent
CBRTI~CATB OF DESTRUCTION Signed by Kathy Page-Corral
The above records have been destroyed as shown below
Place Method Date
Orange County Shredding /~/~./~
REQUEST FOR DESTRUCTION
, . R~oAP c.~c~-o~T
N~ME OF COMPANY ~ (~'),'~'eS DATE LETTER OF AUTHORIZATION
~o. c~ONS ~ co. ~ ~a NO. P~V~O~S~ AU~.O~Z~
~C~.S P~O q~ ~A~ OA~ O~ P~C~-OP ~/~
~or Au'
~S~ 1~8-1~ 51- ~o~-~oS-