94-069 RESOLUTION NO. 94R- 69
a RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the city upon approval of the legislative body of the City and with
the written consent of the City Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the City Clerk of the city of Anaheim ("custodian of records") are
more than two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq. of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the city Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the city Council of the
city of Anaheim that the custodian of records of the city of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the city of Anaheim this 26th day of April, 1994.
MAYOR OF THE
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM JA WHITE ORNEY
LS:em~destrcds.res
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-69 was introduced and adopted at a regular meeting provided by law, of the Anaheim City
Council held on the 26th day of April, 1994, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Simpson, Pickler', Hunter, Daly
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Feldhaus
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-69
on the 27th day of April, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 27th day of April, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
(,SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the
original of Resolution No. 94R-69 was dul'.¢ passed and adopted by the City Council of the City of
Anaheim on April 26, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
Exhibit A
Page 1 of 3
File Ref No. Record Series Reten Code
105 Corres Boards/Commission (applications) 1990 CY+3
106 Corres re: Budget 1990 CY+3
106 Corres(petitions) concerning CDBG funding 1990 CY+3
107 Corres re: graffiti, illegal taxicabs 1990 CY+3
108 Cortes re: business licenses, pool room permits;
vendor ordinance 1990 CY+3
107 Building Dept reports; status reports 1990 CY+3
108 Corres licenses to sell concealable firearms 1990 CY+3
112 Cortes - declarations, copies of subpoenas 1990 CY+3
113 City Clerk's Office Time reports prior to input 1990 CY+2
113 Corres re: Wang W.P. replacement 1990 CY+3
113 City Clerk's office Print & Purchase
Requisitions 1990 CY+2
113 Cotres re: records destruction 1990 CY+3
113 Corres re: office machines 1990 CY+3
113 Corres/copies of bills paid 1990 CY+3
113 Corres/requests concerning preparation of adminis.
record Anaheim Arena 1990 CY+3
113 Corres/public records requests, surveys 1990 CY+3
113 Legal Notices published in 1990 CY+3
113 Telephone Reports - City Clerk's Office 1990 CY+2
113 Stock Stationery/forms drawn from stock 1990 CY+2
113 Requests for Work - Maintenance 1990 CY+2
114 Corres to City Council (general) 1990 CY+2
115 Corres re: Civic Center 1990 CY+3
Exhibit A
Page 2 of 3
116 Exec. Mgmt Bd Agendas/Minutes (not record copies) 1990 CY+3
116 PIO - corres/press release copies 1990 CY+3
117 Treasurer's Summary of Investment Reports 1990 CY+3
119 Proclamations and Declarations issued in 1990 CY+3
120 Cortes re: citizen complaints (general) 1990 CY+3
125 Corres: re: Data Processing Dept, services 1990 CY+3
127 FPPC Bulletins, correspondence 1990 CY+3
127 Working papers ballot arguments Nov. 90 Election CY+3
128 Monthly Financial Analysis - Finance Director 1990 CY+3
129 Corres: re Fire Department, Fire Dept. Programs 1990 CY+3
132 Corres re: Recycle Anaheim Program 1990 CY+3
134 Cotres re: General Plan and Amendments thereto 1990 CY+3
137 Unidentified insurance certificates 1986-87
140 Corres re: Library and Library services 1990 CY+3
142 Cortes to and from Charter Review Committee 1989 CY+3
142 Letters of application Charter Review Comm 1989 CY+2
144 Corres re: OCTA and Super Streets Program 1990 CY+3
144 Corres from County of Orange, Various Agencies,
OCTD and to and from the Bd. of Supervisors 1990 CY+3
148 SCAG and AQMD correspondence 1990 CY+3
150 Corres to and from Pks Rec & CS 1990 CY+3
150 Applications for CDBG funding 1989-90;
paper plates signed by TLC participants 1990
150 Copies of agreements -Recreational Classes/events CY+3
151 Copies of corres- concerning special events 1990 CY+3
153 Agency Shop Election - Parking Lot Unit 1990 -
correspondence CY+3
Exhibit A
Page 3 of 3
155 Corres re: planning matters 1990 CY+3
156 Corres re: Police activities, crime stat reports 1990 CY+3
159 Bid Opening Log Book 1989-90
159 Preliminary Stop Notices Received in 1991 CY+2
163 Corres to and from schools and districts 1990 CY+3
167 Information only memos and corres re: traffic 1990 CY+3
173 Information only memos - OCTA and Super Street corres
1990/ Corres rec & filed by Council in 1990 CY+3
175 Corres Rec & Filed in 1990 CY+3
177 Corres re: Housing applications, grants
Exec. Directors monthly reports 1990 CY+3
178 Corres to and from Metrop Water District 1990 CY+3
179 Corres re: zoning and land use matters 1990 CY+3
181 Corres re: public art projects 1990 CY+3
114 Audio tapes City Council Meetings 1990-1991 CY+2
113 Statement of Economic Interests Form 730's 1982-87 CY+7
Statement of Economic Interests Form 721's 1982-87 CY+7
Statement of Economic Interests Form 721's 1975-76 CY+7
MAYOR/COUNCIL RECORDS
Hotline Complaints 1989 - 1991 CY+2
Proclamation copies/corres re: requests 1991 CY+2
Corres re events/letters of welcome 1990-91 CY+2
Corres general - all subjects 1990-91 CY+2
The above records are no longer needed in the normal course of
business and there has been no lawsuit or other event which would
cause the delay of their disposition. Timing of destruction is in
accordance with the adopted retention schedules for the City
Clerk's and Mayor/Council Records.
;£rtifirate estrurtmn
ALCO ENItIfllDNMENTA[ INCORPORATED PO. BOX 17490
Tills 18 TO CERTIFY THAT ALL RECORDS AND MATERIALS RECEIVED FROM
Name CITY OF ANAllEI'~.
addre. 200 S Anaheim Blvd #200 City Anaheim
Telephone ( 714 ) 254 5166 Zip ~'
Have b~cn completely dc~oyed by a I~ [ ]. 1 ~roce~a. It
a ~m~ c~tificd that since rccor~ wc~ received by ~O ~VIRO~MENT~
~aC ~ey have not been exce~ively hanffied. tampered wi~ or r~d by ~yonc.
S / 3 / 9 4 ~LGU ENVtBONMENTAL
Date By
D5~5 Lee Sohl
SER~CE No.