94-264 RESOLUTION NO. 94R-264
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZIN~ THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE TH~N TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the deetruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the city upon approval of the legislative body of the City and with
the written consent of the city Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the Executive Director of the Community Development Department
("custodian of records") are more than two years old and are documents
which are authorized for destruction under the provisions of said
Sections 34090 et seq. of the Government Code without making a copy
thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records of the city of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the City of Anaheim this 15th day of November , 1994.
MAYOR OF THE
ATTEST:
APPROVED:
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-264 was introd~ced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 15th day of November, 1994, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Simpson, F'ick~er, Daly
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Hunter
AND I FURTHER CERTI?Y that the Mayor of the City of Anaheim signed said Resolution No. 94R-264 on
the 16th day of Noveml~er, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 16th day of November, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. 30HL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
~; 4 passed and adopted by the City Council of the City of Anaheim on
of Raso~ution ~ O. 9 R-~64 was duly
November 15, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
CITY MANAGEPJCITY COUNCIL
November 15, 1994
Community Development/Housing Division
Page 1 of 3
Destruction of Records
Exhibit A
File Retention
Record # Describe Code Year
121 Terminated Tenant Files CY + 7 1981-82
122 " 1983-85
123 " 1983-85
124 " 1983-85
125 " 1985-86
126 " 1983-85
127 " 1981-82
~ 128 " 1980-81
129 " " 1985-86
130 Employee Time Repo~s CY + 2 1979-82
131 Terminated TenantFiles CY + 7 1981
132 " 1979-80
133 " 1982-83
134 " 1985-86
135 " 1983-84
136 1985-86
137 1983-84
138 1982-83
139 1983-84
140 1985-86
141 1980-81
~' 142 " 1980-81
143 " 1985-86
144 " 1980-81
145 " 1980-81'
146 " 1982-83
147 " 1983-85
148 " 1983-84
149 " 1982-83
150 1982-83
151 1983-84
152 1981-82
153 1983-85
154 1981-82
155 1981-82
156 1982-83
CITY MANAGER/CITY COUNCIL
November 15, 1994
Community Development/Housing Division
Page 2 of 3
File Retention
Record # Describe Code Year
157 Terminated Tenant Files CY + 7 1982-83
158 " 1985-86
159 " 1983-84
160 " 1983-84
161 1982-83
162 1985-86
163 1985-87
164 1985-87
165 1980-81
166 1981-82
167 1977-83
168 1983-84
169 1985-87
170 1980-81
171 1982-83
172 1981-82
173 1980-81
174 Ina~ive Ce~ificate Files " 1981-82
175 Terminated TenantFiles " 1981-82
176 " 1983-84
177 " 1985-87
178 " 1983-84
179 " 1982-83
180 " 1983-84
181 " 1985-86
182 " 1981-82
183 " 1980-81
184 " 1979-80
185 " 1983-85
186 " 1983-85
187 " 1983-84
188 " 1985-86
189 " 1980-81
190 " 1980-81
191 " 1983-85
192 " 1983-84
193 " 1980-81
194 " " 1983-84
195 " " 1982-83
CITY MANAGER/CITY COUNCIL
November 15, 1994
Community Development/Housing Division
Page 3 of 3
File Retention
Record ~, Describe Code Year
196 Terminated Tenant Files CY + 7 1983-84
197 " " 1981-82
198 Certificates Inactivated 1979
199 " " 1979
200 Applications Inactivated 1979
201 Inactive Certificates/Applications 1979-80
202 Applications Inactivated 1979
203 Inactive Certificate Files 1981-82
Total: 83 boxes
The above records are no longer needed in the normal course of business, and
timing of destruction is in accordance with the adopted retention schedules for
the records of Community Development Department.
Dated: November 15, 1994
M EIl'sa Stipkovidh ~'
Records Coordinator Executive Director