94-252 RESOLUTION NO. 94R-252
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZINO THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the City upon approval of the legislative body of the City and with
the written consent of the City Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the Executive Director of the Community Development Department
("custodian of recordst') are more than two years old and are documents
which are authorized for destruction under the provisions of said
Sections 34090 et seq. of the Government Code without making a copy
thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records of the City of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful
manner and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the City of Anaheim this 1st day of November , 1994.
MAYOR OF THE CITY OF~ANA~~
ATTEST:
APPROVED:
CITY CLERK OF THE CITY OF"A--NAHEIM J EY
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-252 was Introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 1st day of November, 1994, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Pickler, Duly
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Simpson, Hunter
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-252 on
the 2nd day of November, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 2rid day of November, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
of Resolution No. 94R-252 was duly passed and adopted by the City Council of the City of Anaheim on
November 1, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
Community Development Departmerci
Housing Division
Page 1 of 2
Des[ruc~.io~'~ of R~=ccrds
File Retention
.R_~¢ord. ~ Descdbe Code
t ,ermineted Tel ,ants Case¢iles CY + 7 198384
050
083 1987
084 1986
085 1986
086 1980-81
087 1980.8
088 1980-81
089 1983-85
090 1980- 81
091 1983-85
092 1983-8.
093 1980-81
094 1983-84
O95 1981-82
096 " 1981-82
097 " 1982-83
098 " 1980-81
099 " 1982-83
100 " 1982-83
101 Inactive Ce~ifi~tes L-M CY + 7 1981 82
102 Inactive Applications M-S 8/4 CY + 7 1979
103 Inactive Appli~tions A-C B/4 CY + 7 1979
104 Inactive Applications S-Z B/4 CY + 7 1979
105 Inactive Applications A-W CY + 7 1981-82
106 Inactive Ce~ificates N-S CY + 7 1981-82
107 Inactive Applications A-Z BI4 CY + 7 1979
108 Inactive Ce~ifi~tes A-C CY + 7 1981-82
109 Inactive Applications H-M B/4 CY + 7 1979
110 Inactive Ce~ificates A-C B/4 CY + 7 1979
111 Payee Run CY + 2 3/80-6/80
Tenant Run CY + 2 1/80-6/80
112 File Status CY + 2 1/80-6/80
Rent Assistance Run CY + 2 1979
Payee Run CY + 2 1979
Payee Cross Reference CY + 2 1979
ContractPayee Updates CY + 2 1979-8/80
113 Payee Run CY + 2 7/89-9/89
114 Administration Log Files CY + 2 1979-81
115 HAP Contract Source Files CY + 2 1979
Project I - Elderly/Fam-Project 5
Community Development Department
Housing Division
Page 2 of 2
File Retention
Record # Describe Code Year
116 File Status Report CY + 2 7/80-8/80
Check Register CY + 2 8/79-2/81
117 File Status Report CY + 2 4-9/79
118 Listing of Payees CY + 2 1/83
119 Listing of Payees CY + 2 12/82
120 Prog. Util. Reports CY + 2 1976-79
Occupancy Weekly Reports CY + 2 1978-80
HUD Fam. Characteristics Reports CY + 2 1975-81
031 Old Housing Authority Books,
and Administration Files CY + 2 1976-80
032 Administration/Old Applications
and Info. on Housing CY + 2 1976-79
035 Administration/Old Books & Pub. CY + 2 1976-80
036 Administration/Old Books & Pub. CY + 2 1976-80
038 Administration/Old Books & Pub. CY + 2 1976-80
042 Administration/Old Files CY + 2 1976-86
Total: 45 boxes
The above records are no longer needed in the normal course of business, and timing
of destruction is in accordance with the adopted retention schedules for the records of
Community Development Department.
Dated: November 1, 1994