94-168 RESOLUTION NO.94R- 168
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the city upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of various department heads of the City of Anaheim
(hereinafter collectively "custodians of records") are more than
two years old and are documents which are authorized for
destruction under the provisions of said Section 34090 of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein as determined that said documents are no longer
needed or required; and
WHEREAS, the city Council concurs in the determination
of the respective custodians of records and finds that said
records are no longer needed; and
WHEREAS, the City Attorney of the city of Anaheim does
by approval of this resolution hereby give written consent for
the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the respective custodians of records of
the City of Anaheim be, and they are hereby authorized to destroy
immediately, in a lawful manner and without making any copies
thereof, the records under their respective charges, as more
particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
5862.1\EEGAN\February 24, 1994
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolutions.---~ ~ ~
MAYOR OF THE CITY OF ANAHEIMO
APPROVED:
C~
5862.1\EEGAN\Februar¥ 24, 1994
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 94R-168 was Introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 12th day of July, 1994, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Feldhaus, Simpson, Pickler, Hunter, Daly
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 94R-168 on
the 13th day of July, 1994.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 13th day of July, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
ol~ Resolution No. 94R-168 was duly passed and adopted by the City Council of the City of Anaheim on July
12, 1994.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT A
PAGE i of 2
RECORDS DESTRUCTION - STADIUM DEPARTMRNT
NAME OF RECORD YEAR RRTENTION CODE
Program 501 Administration
Agreements-Stadium 1988 L+5
Capitol Projects 1988 L+5
Cash Receipts-Journal Entries 1991 CY+2
Claims Against The City 1991 CY+2
Complimentary Tickets 1991 CY+2
Crowd Control--Personnel 1988 CY+5
Event Payroll Records 1988 A+5
Events 1988 CY+5
Events Accounting 1983 CY+10
Food Service Meeting Minutes 1988 CY+5
Scoreboard-Oper Maint-Advertising 1988 CY+5
Subject Files 1988 CY+5
Food Service Correspondence 1988 CY+5
Program 502 Maintenance & 512 Housekeeping
Checkoff-Housekeeping-Suites 1991 CY+2
Correspondence-Services 1991 CY+2
Daily Event Payroll Sheets 1991 CY+2
Daily Work Assignments 1991 CY+2
Event Files Work Orders 1988 CY+5
Event Work Order Logs 1988 CY+5
Inspections-Fire/Inaurance 1988 CY+5
Key Checkout Lists 1991 CY*2
Maintenance Inspections-R.Rooms 1991 CY+2
Monthly Lists-New Hires-Terminations 1991 CY+2
Outdoor Advertising Permit" 1990 L+4
P/T Event Personnel 1983 T+10
Payroll Register P/T Event 1991 CY+2
Payroll Yr-To-Date (Event) 1991 CY+2
Safety Meeting Minutes/Attend 1991 CY+2
Subject Files 1988 CY+5
Generic Records-Programs 501-502 & 512
Expense Claims 1992 CY%2
Interdepartmental Charges (MAFIS) 1990 CY+3
Internal Financial Records 1990 CY+3
Itineraries 1991 CY+2
Material Drawn from Stock Forms 1991 CY+2
Miscellaneous Correspondence 1991 CY+2
Purchase Requisitions 1991 CY+2
Personnel Records-Internal 1989 CY+5
Resource Allocation Plan as submitted 1991 CY+3
Resource Allocation Workpapers 1991 CY+3
Staff Reports to City Council 1991 CY+2
Telephone Use Reports 1991 CY+2
Telephone Message Logs 1991 CY+2
Time Reports Prior to Input 1991 CY+2
Staff Meeting Minutes 1990 CY+3
Pay For Perfozmance 1990 CY+3
EXHIBIT A
PAGE 2 OF 2
The above records are no longer needed in the normal course of business
and timing of Aestruction is in accordance with the adopted retention
schedules~ Stadium Department's Office.
gt Dated: July 12, 1994
Gre ~f
Gen6r~ M~nager
Stadi% /Golf Department
L = Life of Project/System/Case
CY= Current Year
A = Audit
~ T = Termination