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2000-193RESOLUTION NO. 2000R-193 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Sections 34090 et seq. of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records') of the city upon approval of the legislative body of the city and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Planning Director of the City of Anaheim ("custodian of records") are more than two years old and are documents which are authorized for destruction under the provision of said Sections 34090 et seq. of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the respective custodians of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City council of the City of Anaheim that the custodian of records in the Planning Department of the City of Anaheim be, and they hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under their respective charges, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. // /? THE FOREGOING RESOLUTION is approved and adopted by the; City Council of the City of Anaheim this 19thday of September 2000. ATTEST: ~~ANAHEIM 36954.1\mslaught\September 1,2000 Exhibit "A" Reader Files Boxes 1-3 Memos, letters sent and received Periods: January 1987 to December 1996 Electrical Releases Box 4 Periods: July 1987 to December 1996 Collections Official Receipts Box 5 Periods: July 1993 to December 1996 Boxes 6-7 Printing Requisitions, Stock Stationary Forms, and Requests for Delivery Periods: July 1992 to June 1997 Open Accounts Boxes 6-7 Periods: July 1992 to June 1997 Request for Checks Boxes 6-7 Periods: July 1991 to June 1997 Blanket Orders Boxes 6-7 Periods: July 1992 to June 1997 Accounting Transactions Boxes 6-7 Periods: December 1992 to June 1997 Payroll Box 8 Periods: March 1995 to June 1996 Employee Time Sheets Box 9 Periods: December 1994 to June 1997 Repair/Replacement Permits (Plumbing, Mechanical, Electrical) From: Aberdeen Street to W. Katella Avenue ( .... to 1996) STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2000Ro193 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 19th day of September, 2000, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly NOES: MAYOR/COUNCIL MEMBERS: None ABSENT: MAYOR/COUNCIL MEMBERS: None IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 19th day of September, 2000. ~ITY CLE-~K OF THE CITY OF ANAHEIM (SEAL) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 2000R-193 was duly passed and adopted by the City Council of the City of Anaheim on September 19th, 2000. ~31TY CLE-'~K OF THE CITY OF ANAHEIM