95-119 RESOLUTION NO. 95R-119
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Stadium General Manager of the city of Anaheim are
more than two years old and are documents which are authorized
for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the City of
Anaheim be, and is hereby, authorized to destroy immediately, in
a lawful manner and without making any copies thereof, the
records under his charge, as more particularly described in
Exhibit "A" attached hereto and incorporated herein by this
reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 27th day of June,
1995.
ATT~T~ ~~
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
11855.1\EEGAN\May 3, 1995
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 95R-119 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 27th day of June, 1995, by the following vote of the members thereof:
AYES: MAYOR/COUNCIL: Talt, Lopez, Zemel, Feldhaus, Daly
NOES: MAYOR/COUNCIL: None
ABSENT: MAYOR/COUNCIL: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 95R-119 on
the 20th day of June, 1995.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 27th day of June, 1995.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Is the original
of Resolution No. 95R-119 was duly passed and adopted by the City Council of the City of Anaheim on
June 27th, 1995.
CITY CLERK OF THE CITY OF ANAHEIM
EXHIBIT A
RECORDS DESTRUCTION - ANAHEIM STADIUM
NAMm OF RECORD YEAR RETENTION CODE
Program 501 Administration
Agreements-Stadium 1989 L+5
Capitol Projects 1989 L+5
Cash Receipts-Journal Entries 1992 CY+2
Claims Against The City 1992 CY+2
Complimentary Tickets 1992 CY+2
Crowd Control-Personnel 1989 CY+5
Event Payroll Records 1989 A+5
Events 1989 CY+5
Events Accounting 1984 CY+10
Food Service Meeting Minutes 1989 CY+5
Scoreboard-Oper Maint-Advertising 1989 CY+5
Subject Files 1989 CY+5
Food Service Correspondence 1989 CY+5
Program 502 Maintenance & 512 Housekeeping
Checkoff-Housekeeping-Suites 1992 CY+2
Correspondence-Services 1992 CY+2
Daily Event Payroll Sheets 1992 CY+2
Daily Work Assignments 1992 CY+2
Event Files Work Orders 1989 CY+5
Event Work Order Logs 1989 CY+5
Inspections-Fire/Insurance 1989 CY+5
Key Checkout Lists 1992 CY+2
Maintenance Inspections-R.Rooms 1992 CY+2
Monthly Lists-New Hires-Terminations 1992 CY+2
Outdoor Advertising Permit 1991 L+4
P/T Event Personnel 1984 T+10
Payroll Register P/T Event 1992 CY+2
Payroll Yr-To-Date (Event) 1992 CY+2
Safety Meeting Minutes/Attend 1992 CY+2
Subject Files 1989 CY+5
Generic Records-Programs 501-502 & 512
Expense Claims 1993 CY+2
Interdepartmental Charges (MAFIa) 1991 CY+3
Internal Financial Records 1991 CY+3
Itineraries 1992 CY+2
Material Drawn from Stock Forms 1992 CY+2
Miscellaneous Correspondence 1992 CY+2
Purchase Requisitions 1992 CY+2
Personnel Records-Internal 1990 CY+5
Resource Allocation Plan as submitted 1992 CY+3
Resource Allocation Workpapers 1992 CY+3
Staff Reports to City Council 1992 CY+2
Telephone Use Reports 1992 CY+2
Telephone Message Logs 1992 CY+2
Time Reports Prior to Input 1992 CY+2
Staff Meeting Minutes 1991 CY+3
Pay For Performance 1991 CY+3
The above/~cord~e no longer needed in the normal course of business
and tlmi~/~f~ction is in accordance with the adopted retention
schedul~~tadlum Department's Office.
Greg~~ Dated:
General Manager
Anaheim Stadium & Convention Center
L = Life of Project/System/Case A = Audit
CY= Current Year T = Termination