96-062 RESOLUTION NO. 96R-62
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE TII~N TWO YEAHS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of the State of California
authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of the City and with the written consent of
the City Attorney, provided that said records do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the Community
Development Department of the City of Anaheim ("custodian of records") are more than two years old
and are documents which are authorized for destruction under the provisions of said Sections 34090 et
seq. of the Government Code without making a copy thereof} and
WHEREAS, the custodian of records of each record series described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective custodians
of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim
that the custodian of records in the Community Development Department of the City of Anaheim be, and
they are hereby authorized to destroy immediately, in a lawful manner and without making any copies
thereof} the records under their respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City of Anaheim this 7th day of May 1996.
ATTEST:
APPROVED:
CITY CLERK OF THE CITY OF ANAHEIM {!ACK"~. WHITE, CITY J~FTORNEY
LS:emldestrcds. res "-~
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 96R-62 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 7th day of May, 1996, by the following vote of the members
thereof:
AYES: MAYOR/COUNCIL: Tait, Zemel, Feldhaus, Lopez, Daly
NOES: MAYOR/COUNCIL: None
ABSENT: MAYOR/COUNCIL: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 96R-62
on the 7th day of May, 1996.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 7th day of May, 1996.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the
original of Resolution No. 96R-62 was duly passed and adopted by the City Council of the City of
Anaheim on May 7th, 1996.
CITY CLERK OF THE CITY OF ANAHEIm-'
CITY MANAGER/CITY COUNCIL
May 7, 1996
Community Development
Page 1
Destruction of Records
Exhibit A
File Retention
Record # Description Code Year
305 Housing: Input Documents CY+5 1988-89
306 " " "
307 " " "
309 " "
397 Housing: Transaction Logs 1989
423 Inactive Certificate Files 1988-89
424 " 1987-88
425 " "
426 " "
427 " "
428 " 1987-90
429 " 1988-90
430 " 1987-88
431 " 1988-90
432 " 1987-88
433 " 1988-90
434 " " 1989-90
435 " 1988-90
436 " "
437 " 1988-89
438 " " "
439 " " 1988-90
440 " " 1987-88
441 " " "
442 " " "
443 " " 1988-90
444 " " 1988-89
445 " " 1988-90
446 " " 1987-88
447 " " "
448 " " "
449 " " "
450 " " 1988-89
451 " " 1988-90
CITY MANAGER/CITY COUNCIL
May 7, 1996
Community Development
Page 2
File Retention
Record # Description Code Year
452 " CY+5 "
453 " " 1987-89
454 .... 1988-89
455 " " 1987-88
456 " " "
~57 Inactive Certificate Files " 1987-88
458 " " 1989-90
459 " ....
460 " " 1988-90
461 " " 1989-90
462 " " 1987-89
463 " " 1988-90
464 " " 1987-90
465 " " 1987-88
466 " " "
467 " " 1988-90
468 " " 1987-89
469 Terminated Tenant Files " 1987-88
470 " " "
471 " " "
472 " " "
473 " " "
474 " " 1988-89
505 Tenant Payment Records " 1988
506 Housing Assistance " 1988
95B05 Fiscal: Redevelopment NP files CY+2 1992-93
95B06 Housing: Cancelled Checks " 1993
95B07 " " 1993-94
95B08 CDBG Bank Accounts " 1993-94
95B09 Housing: Payables " 1992-93
95B10 Redevelopment: NP Files " 1992-93
95B 11 Check Register " 1991-93
95B12 " " 1993-94
95B13 Neighborhood Pres. Bank Accounts " 1993
95B14 Redevelopment: Journals " 1992-93
95B15 Invoices " 1993
CITY MANAGER/CITY COUNCIL
May 7, 1996
Community Development
Page 3
File Retention
Record~ Description Code Year
95B16 Redevelopment: NP Files CY+2 1992-93
95B17 Housing: Receivables " 1992-93
95B18 Redevelopment NP Files " 1992-93
95B19 Relocation Payments/Requests " 1993
9'5B20 Housing: Cancelled Checks " 1992
95B21 " " 1994
95B22 CDBG: Payables/Receivables " 1993-94
95B23 CDBG: Journals " 1993
95B24 Housing: Journals " 1993-94
95B25 Invoices " 1993
Total: 81 boxes (60 Housing & 21 Fiscal)