95-204 RESOLUTION NO. 95R-204
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORD8 MORE THORN TWO YEARS
OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of
the State of California authorizes the destruction of certain records,
documents, instruments, books and papers (hereinafter "records") of
the City upon approval of the legislative body of the City and with
the written consent of the City Attorney, provided that said records
do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of
the Executive Director of Community Development of the City of Anaheim
("custodian of records") are more than two years old and are documents
which are authorized for destruction under the provisions of said
Sections 34090 et seq. of the Government Code without making a copy
thereof; and
WHEREAS, the custodian of records of each record described
herein has determined that said documents are no longer needed or
required; and
WHEREAS, the City Council concurs in the determination of
the respective custodians of records and finds that said records are
no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this resolution hereby give written consent for the
destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of records in the Community
Development Department (JTPA Division) of the City of Anaheim be, and
they are hereby authorized to destroy immediately, in a lawful manner
and without making any copies thereof, the records under their
respective charges, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destructions shall be executed and
the original thereof filed in the office of the City Clerk together
with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the City of Anaheim this 19th day of Decemberl995.
MAYO~~M
ATTEST:
APPROVED:
CITY CLERK OF THE CITY OF ANAHEIM ~CK L. WHITE,]CI~ ATTORNE¥~
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution
No. 95R-204 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council
held on the 19th day of December, 1995, by the following vote of the members thereof:
AYES: MAYOR/COUNCIL: Tait, Zemel, Feldhaus, Lopez, Daly
NOES: MAYOR/COUNCIL: None
ABSENT: MAYOR/COUNCIL: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 95R-204 on
the 19~hday of December, 1995.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim
this 19th day of December, 1995.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original
of Resolution No. 95R-204 was duly passed and adopted by the City Council of the City of Anaheim on
December 19th, 1995.
CITY CLERK OF THE CITY OF ANAHEIM
Destruction of Records
Exhibit A
File Description Retention
Record # of Files Code Year
001-358 SYEP A-DA CY + 3 1986
002-358 SYEP DI-L " 1986
003-358 SYEP M-PE " 1986
004-358 SYEP PH-Z " 1986
005-358 SYEP A-GI " 1987
006-358 SYEP GO-L " 1987
007~358 SYEP M-RA " 1987
008-358 SYEP RE-VU " 1987
009-358 SYEP VUO-Z " 1987
010-357 YDP/TRY A-P " 1985-1986
011-357 YDP/TRY R-Z " 1985-1986
012-357 YDP/TRY A-L " 1986-1987
013 -357 YDP/TRY M-N " 1986-1987
013-357 YDP/TRY F-K " 1987-1988
014-357 YDP/TRY L-Y " 1987-1988
015-395 Adult CT & OJT A-CAP " 1986-1987
016-395 Adult CT & OJT CAR-MOO " 1986-1987
017-395 Adult CT & OJT MOR-RAM " 1986-1987
018-395 Adult CT & OJT RAW-SP " 1986-1987
019-395 Adult CT & OJT ST-W " 1986-1987
020-395 Adult Program A-GR " 1986-1987
021-395 Adult ProgramGU-LA " 1986-1987
022-395 Adult Program LE-Z " 1986-1987
023-395 Adult Program A-CAM " 1987-1988
024-395 Adult Program CAN-GOL " 1987-1988
025 -395 Adult Program GOM-LA " 1987-1988
026-395 Adult Program LE-OL " 1987-1988
027-395 Adult Program OR-SO " 1987-1988
028-395 Adult Program SM-WI " 1987-1988
029-395 Adult Program WO-Z " 1987-1988
031-355 Administration Files " 1986-1988
032-355 Contract Files " 1985-1987
032-355 Timecards " 1988
033-358 TB Tine Tests, Timecards, Payroll " 1987-1988
Sheets
034-358 SYEP Timecards " 1988-1989
035-5258 SYEP Worksite Statements " 1989
035-5258 SYEP A-M " 1989
036-5258 SYEP A-M " 1989
City Manager/City Council
Exhibit A
December 19, 1995
Page Two
File Description Retention
Record # of Files Code Year
037-5258 SYEP Worksite N-Z CY + 3 1989
038-5258 SYEP Worksite N-Z " 1989
039-5258 SYEP O-Z " 1988-1989
039-5258 SYEP Direct Placement " 1988-1989
039-5258 SYEP Worksite Statements " 1988-1989
040-5258 SYEP Youth Direct Placements L-Z " 1989-1990
041-5258 SYEP Worksite Statement/Direct Place " 1988-1989
042-5258 SYEP Youth Direction Placements " 1988-1989
043-5295 Adult Program H-P " 1988-1989
044-5295 Adult Program A-D " 1988-1989
045-5295 Adult Program Pending A-F " 1990-1991
045-5295 Adult Program H-P " 1988-1989
046-5295 Adult Program P-Z " 1988-1989
047-5295 Adult Program P-Z " 1988-1989
048-5295 Adult Program " 1988-1989
049-5295 Adult Program H-Z " 1990-1991
050-5257 Youth Direct Placement " 1988-1989
051-5257 Youth Program/Client Files " 1988-1989
052-5257 Youth Programs " 1987-1988
052-5155 Expense Claims " 1989
053 -5155 Mileage Request s " 1989-1991
053 -5155 Travel Expense " 1989-1991
053-5155 Child Care Expense " 1991
054-5155 Invoices " 1989-1990
056-5155 Purchase Requisitions " 1990-1991
056-5155 Expense Reports " 1991
057-5155 EDD Correspondence " 1988-1991
058-5155 Invoices " 1988-1991
059-5155 Contract Invoices " 1989-1990
061-5155 County of Orange Correspondence " 1992
061-5155 EDD Correspondence " 1989-1991
063 -5155 Expense Claims " 1990
063-5155 Child Care Payments " 1989-1990
063-5155 Funding Requests for PY " 1986-1989
063 -5155 Check Requests " 1990-1991
063 -5155 Supportive Service Requests " 1990-1991
063-5155 NAPIC " 1989-1991
City Manager/City Council
Exhibit A
December 19, 1995
Page Three
File Description Retention
.Record # of Files Code Year
063-5155 High Risk Youth Files CY + 3 1984-1986
063 -5155 EDD Correspondence " 1991
063-5155 EDWAA Ad Hoc Committee Mtgs. " 1989-1990
063-5155 Vocational Advisory Cmt. Members " 1991
064-5295 SYEP A-D " 1990
065-5295 SYEP F-K " 1990
066-5295 SYEP L-N " 1990
067-5295 SYEP O-TR " 1990
068-5295 SYEP TU-Z " 1990
068-5295 Anaheim OJT Terminated " 1989-1991
068-5295 Plant Closures " 1989-1990
069-5295 YDP A-P " 1990-1991
069-5295 TRE A-P " 1990-1991
070-5295 SYEP P-U " 1989-1990
071-5295 SYEP A-P " 1989-1990
072-5295 Adults (C/T;D/P;OJT) " 1989-1990
072-5295 Hay Adult RE-Z " 1989-1990
073 -5295 Adults (C/T;D/P;OJT) " 1989-1990
073-5295 Hay Adult MO-RE " 1989-1990
074-5295 Adults (C/T;D/P;OJT) " 1989-1990
074-5295 Hay Adults D-- " 1989-1990
075-5295 Adult C/T T-Z " 1990-1991
075-5295 Youth Hay A-Y " 1990-1991
075-5295 YDP A-L " 1990-1991
076-5295 Adults CT T-Z " 1990-1991
076-5295 Youth Hay A-Y " 1990-1991
076-5295 YDP A-L " 1990-1991
077-5295 Adults CT T-Z " 1990-1991
077-5295 Youth Hay A-Y " 1990-1991
077-5295 YDP A-L " 1990-1991
078-5295 SYEP U-Z " 1989-1990
079-5295 Adult C/T A-T " 1990-1991
080-5295 Adult C/T A-T " 1990-1991
082-5295 Hay Adults A-D " 1989-1990
082-5295 OJT C/T D/P " 1989-1990
083-5295 Hay Adults -MO " 1989-1990
083-5295 OJT C/T D/P " 1989-1990
City Manager/City Council
Exhibit A
December 19, 1995
Page Four
File Description Retention
Record # of Files Code Year
084-5295 Adult A-T CY + 3 1990-1991
084-5295 C/T " 1990-1991
085-5295 SYEP " 1990
085-5295 SYEP " 1991
086-5295 YDP/TRE " 1991
086-5295 YDP/TRE " 1990-1991
088-5295 Adult OJT A-G " 1989-1990
089-5295 YDP/TRE P-Z " 1990-1991
090-5295 Adult OJT G-S " 1989-1990
091-5295 Gain " 1989-1990
091-5295 Gain " 1990-1991
092-5295 OJT Contracts " 1988-1989
092-5295 OJT Contracts " 1989-1990
093-5295 OJT Contracts " 1989-1990
093 -5295 OJT Contracts " 1990-1991
Total: 127 Boxes
The above records are no longer needed in the normal course of business, and timing of
destruction is in accordance with the adopted retention schedules for the records of
Community Development Department/JTPA.
Dated: December 19, 1995
Mary Bel~
a Elfsa Stipkovi~h
Records Coordinator Executive Director
MF! MASTER FILES ~ 2 2 ~
The Professional Difference 1000 NEW YORK STREET
IN OFF-SITE RECORD~ STORAGE LONG BEACH, CA g0813
(310) 437~t06
(8~0) 42~-718~
Dear Client:
Enclosed is your copy of the Certificate of Destruction
verifying that the destruction of your cartons has been
completed. Please retain this copy for your records and
call our office if you have any questions,
Sincerely,
Barbara Westensee
Vice President
Enc
COST-EFFECTIVE CUSTOM PROGRAMS EXCELLENT SERVICE SECURED FAClUTIES BONDED
liddiE ~ rdona4
1Oi~ NWW TOIL~'ITBZ~? (JlO)
LONG_ .WalA~, eA ~eIU Ca0oJ 42e.~lae
. Dm_ ~/~/~
T1~ LJ the uuthofity tot ~e MP! Records Retention Service to
dea~'~ ~e following described r~ords held in t~e a¢coufit of
F..~ CAR~ON # M~'i ~ # D~CRij-I'ION
SEE AT~ACHED LISTS FOR DESTRUCTION
NO. C^'~TONS PE~ SO. LETTE~ ~ ~0..EV:O~SL~ ~O~:Z~
NO: CTNS 'PULLED ~S~ DATE~9/9~ DATE OF PIC~-UP
0S2- 095 01- 3o&~ -