2000-209RESOLUTION NO. 2000R-209
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers {hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the Director of Public Works of the City of Anaheim are
more than two years old and are documents which are authorized
for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records Of each
described herein has determined that said documents
needed or required; and
record
are no longer
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of the ~escribed records
in Exhibit "A" of the City of Anaheim be, and is hereby,
authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more
particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 10th day of October
2000.
ATTEST:
C~TY CL~RK OF ~HE CITY OF ANAHEIM
MAYOR OF THE CITY O~ ANAHEIM
APPROVED:
CItY OF THE CITY OF A~T~HEIM
25630.2
EXHIBIT A
RECORD SERIES
REQUIRED
RETENTION
YEARS TO
BE DESTROYED
General Public Works
Const. Contract Files.
Public Works Const. Contract
Files W/Federal Funds
Admin. Subject Files (A-Z)
Special Project Files
Tract Const. Files
Excavation Permits
Current + 5
Current + 7
Current + 2
Current + 3
Current + 3
Current + 5
1983 - 1994
1983 - 1994
1989- 1994
1994- 1996
1994- 1996
1983 -1994
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted schedules for the Public Work's Office.
Gar /
Direct,
City Et
GEJ:db
Cc:
Natalie Meeks
Dave Nelson
File
Dated:
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2000R-209 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 10th day of October, 2000, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 10th day of October, 2000.
CIYY CLERI~'OF THE CITY OF ANAHEIM
(SEAL)
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 2000R-209 was duly passed and adopted by the City Council of
the City of Anaheim on October 10th, 2000.
~TY CLERI~'OF THE CITY OF ANAHEIM