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CA1972/01/01
CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES DECEMBER 11, 1972 CAC -- 247 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at Sir George's, 400 South Euclid, Anaheim, California, on Monday December 11, 1972 at 11:45 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS ABSENT: ABSENT: ALSO PRESENT: PRESENT: Paul King Earl D~hl A. L. Mahoney Jack Brown Ragon Flannery Mrs. Wesley V. Mrs. Norman V. Salaets EX OFFICIO MEMBERS william J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director Lloyd Trapp, Parks and Recreation Bernard W. Jordan, President, Anaheim Foundation for Culture and the Arts Mrs. Cecil Archer, Anaheim Foundation for Culture and the Arts SECRETARY Kathleem Roe CALL TO ORDER: There being a quorum present, the meeting was called to order at 12:16 by Vice-Chairman King. T! T CAC - 248 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Ragon Flannery. MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the November 13, 1972 meeting as written. COMMUNICATIONS: The following correspondence was read by the secretary: 1. Bill for the Anaheim Arts Calendar, October--November-Dec- ember issue, 20,000 copies, $56.88 2. Letter from Leta Archer thanking the Commission for the plant 3. Letter from Bernard Jordan to the Cultural Arts Coordinating Committee logo (there was a discussion about the permanent address of the Center that will be shown on the logo---Mr. Jordan said that he will investigate and find the correct street number) 4. Letter to Mr. Jordan of the Foundation recommending the name change for the Center 5. Letter to Mr. Hyman Faine requesting information on the UCLA Internship Program 6. Three thank--you letters: Mrs. Archer, Mr. Mahoney, Mr. Ryan 7. Letter from the Anaheim City School District 8. Carbon copy of letter from Keith Murdoch to the Board of Education Letter to the Anaheim Youth Council--Student Advisor 10. Letter from Mr. 11o Newsletter from 12. Newsletter from 13. Newsletter from 14. Newsletter from 15. Newsletter from 16. Newsletter from 17. California Arts william Griffith to Mary Jones Business Committee for the Arts, New York Long Beach Arts Council Anaheim Beautiful Anaheim Art Association California Federal Savings Ana--Modjeska Players Commission booklet FOUNDATION REPORT: Summary of Dedication Mrs. Leta Archer, Chairman of the Dedication Committee of the Anaheim Foundation for Culture and the Arts, was present and reported on the dedication. According to the account she has been keeping, there have been 2,865 3/4 volunteer hours worked on the Center. Approximately 225 people attended the dedication; unfortunately, because of a mix-up in the starting time, some people arrived too CAC -- 249 CULTURAL ARTS COMMISSION MINUTES -- continued late to view the actual ceremony. There were displays by the Anaheim Camera Enthusiasts, Anaheim Art Association, Searchers Gem and Mineral Society, Anaheim Elementary School District, and the Anaheim High School District. The program included Dr. Clayton Garrison, head of the Fine Arts Department at U. C. Irvine as the speaker; Mr. Ed Nix of KEZY as the emcee; Mr. Schan-- zenbach directed the Cypress Co~nunity College Chamber Singers; and the students from the Horace Mann School were singing under the direction of Mrs. Ireta Cushing. Because of the many remarks of people who attended the dedication, both Mrs. Archer and Mr. Jordan feel that it was good publicity and successful in that it has generated additional public interest. Mr. Bernard Jordan, President of the Anaheim Foundation for Culture and the Arts, reported to the Commission concerning the two recommendations voted upon at the November 13 Commissioners' meeting: 1. Postponment of Dedication--this recommendation was officially presented to the Foundation Board of Directors who unanimously declined to postpone the dedication. They felt that it would create too many problems to change plans that had already been finalized. President Jordan pointed out that this was only a DEDICATION ceremony, not a grand opening. 2. Proposed name change the Commission's recommendation that the permanent name of the Center be "Arts Center of Anaheim" had been reviewed by the Board of Directors. They finally decided to retain the name currently being used, "Anaheim Cultural Arts Center". A discussion ensued between the Commissioners and President Jordan in which some of the problems facing the Center were brought up, including the following: 1. Full--time professional director or consultant to coordinate activities and execute administrative policies 2. Office staff to do the clerical work 3. In the Anaheim Foundation for Culture and the Arts itself, the need of finding a replacement to fill the vacated Vice President's office 4. The Fund Campaign Chairman's post is also vacant and there is a need to re-vitalize the fund raising campaigns to supplement the approximate $40,000 Mr. Jordan said has been received in cash AND PLEDGES. Bud Mahoney said that many CAC -- 250 CULTURAL ARTS COMMISSION MINUTES -- continued items on the renovation were running below the estimates, but that there is still much to be done, including the purchase and installation of carpeting. The Cultural Arts Commission would like to explore the possibility of renting space, remodeling and furnishing an office, and establishing their headquarters at the Center. There has been an appointment made with the City Manager for Thursday, December 21, 1972, at 3:45 p.m. to discuss these and other problems. REPORT FROM EARL DAHL, Liaison to the Cultural Arts Coordinating Committee. Commissioner Dahl talked about the role of the Coordinating Committee and the desire they have expressed to become an Arts Council. It was pointed out by Chairman Jones that when the Coordinating Committee was formed, it was intended to be a source of information to the Commission and to undertake certain tasks, such as printing the calendar and a directory. Commissioner Brown then stated, in his opinion, if an Arts Council were formed and became a separate entity from the Commission entirely, it would be completely unsupported by funds from the Commission budget, and eventually, another committee to be a link between the cultural organizations and the Commission might have to be formed. OTHER Chairman Jones related some statistics which had been presented in an Audience Development Workshop at the Alliance of California Arts Councils conference October 28--29. Audiences are made up of 3--5% that are really interested in cultural activities; 10-18% are "maybe's"; 55% of the community don't relate to anything cultural; 30% are ineligibles--either too young or too old. The Cultural Arts Commission could possibly try to reach the 55% of the people that feel there's nothing in cultural activities for them. Mrs. Jones had asked Mr. William Griffith of the Library to review the Parks and Recreation Department Program and the brochures she had procured at the Conference; Mr. Griffith had sent her a copy of the Program and a letter with several of his own recommendations. At the Chairman's request, Mr. Ragon Flannery consented to become chairman of the Ad Hoc Committee a sub-committee to survey what I! 1' CAC- 251 CULTURAL ARTS COMMISSION MINUTES - continued is presently being done by other communities to see what activities could be added to or expanded in Anaheim. Mr. Flannery will re- ceive a copy of the material Mr. Griffith had sent to Mrs. Jones. Before adjourning, the Commissioners decided to have future meetings at the Cultural Arts Center, beginning at 3:00 in the afternoon. DATE TIME AND PLACE OF THE NEXT MEETING: The next meeting will be held on January 8, 1973 at 3:00 p.m. at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California. ADJOURNMENT: There being no further business, the meeting adjourned at 2:30 p.m. Kathleen Roe, Secretary MEETING DATE: CITY OF ANAHEIM CULTURAL ARTS COMMISSION December 11, 1972, 11:45 a.m. Sir George's Restaurant 400 South Euclid Anaheim, California 92802 PRESENT: ABSENT: A G E N D A 1o CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. FOUNDATION REPORT -- SUMMARY OF DEDICATION CEREMONY 6. COMMITTEE REPORT - Cultural Arts Coordinating Committee Earl Dahl OTHER A. B. C. Representative from Youth Council Professional Director Resource area (library) at Center QUESTIONS AND ANSWERS FROM THE PRESS DATE TIME, AND PLACE OF THE NEXT MEETING Monday, January 8, 1972, 11:45 a.m. 10. ADJOURNMENT CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES NOVEMBER 13, 1972 CAC -- 241 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at Sir George's, 400 South Euclid, Anaheim, California, 92802, on Monday, November 13, 1972 at 11:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Paul King Earl Dahl A. L. Mahoney Jack Brown Mrs. Wesley V. Jones Mrs. Norman V. Salaets Ragon Flannery EX OFFICIO MEMBERS william Jo Griffith, Library Director Larry Sierk~ Executive Director Anaheim Chamber of Commerce Jack C. Keith A. John J. Dutton~ Mayor Murdoch, City Manager Collier. Parks & Recreation Director Lloyd Trapp~ Parks and Recreation John Yench, Anaheim Bulletin Violet Wheeler, Cultural Arts Coordinating Committee Mrs. June Travers, Cultural Arts Coordinating Committee Dean Grose, Public Information Officer Arnold Hirsch, Anaheim Camera Enthusiasts SECRETARY Kathleen Roe CALL TO ORDER: There being no quorum present~ the meeting was called to order at 12:02 p.m. by Vice-Chairman King. CAC -- 242 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Lloyd Trapp. COMMUNICATIONS: secretary: The following correspondence was read by the 1o Letter to the City Council~student advisor 2. Letter to the City Council--securing a professional consultant for the Center 3. Letter to Ragon Flannery 4. Letter from the Anaheim Foundation for Culture and the Arts 5. Newsletter from Long Beach Arts Council 6. Newsletter from the Anaheim Art Association Newsletter and notices of its play from Ana-Modjeska Players Anaheim Beautiful--newsletter and copy of their correspondence To give the Commissioners more opportunity to reveiw Commission correspondence it was decided to xerox a copy of all incoming and outgoing correspondence and pertainent brochures and send these copies to the Commissioners at least a week in advance of the meetings. A quorum was completed with the arrival of A. L. Mahoney and Earl Dahl at 12:30. MINUTES: The minutes that were mailed out to the Commissioners were approved as written. FOUNDATION REPORTS CENTER UTILIZATION AND OPERATIONS COMMITTEE: In the absence of Ruth Salaets who was teaching~ Jack Brown reported that there was a meeting that very evening of the Center Utilization and Operations Committee. ARCHITECTURE AND CONSTRUCTION COMMITTEE: Commissioner Mahoney said there is still much painting to be done and that a lack of painters is a problem. There has been some progress made in the Art Gallery and additional materials have been ordered, It was noted that the lighting for the Gallery will be rather expensive and Vi ~z~eeler pointed out that the money donated by the Anaheim Art Association was primarily intended for this lighting. Commissioner Mahoney said Russ Ireland was looking into carpeting; Larry Sierk suggested that Ray Hild at Ozite Company be contacted CAC - 243 CULTURAL ARTS COMMISSION MINUTES continued about the possibility of Ozite donating carpeting for the Center. This carpeting might be samples that the company would like to have tested. The parking lot is still a major project--the plans are being drawn now and will be let out for bidding which will probably be open for two to three weeks. Approximately two weeks after that, work will begin; Commissioner Mahoney estimated that it will probably take three weeks to a month to complete the job. Because there is so much work that remains to be done on the Center, the possibility of postponing the dedication and having just a "sneak-preview" of the Center on December 3 and perhaps a progress report to the City Council and the Anaheim City School District was discussed. There was a motion which was seconded to have the Commission RECOMMEND to Leta Archer and the Foundation that the dedica- tion be postponed. Jack Brown and A. L. Mahoney voted yes; Paul King voted no; Earl Dahl abstained. Paul King, Vice-- Chairman, has the Commission's approval to approach Leta and talk this proposal over with her, COMMITTEE REPORTS CULTURAL ARTS COORDINATING COMMITTEE: The discussion arose again as to the extent of authority that the Coordinating Committee should have in making decisions without seeking Commission approval. The Commissioners present feel that a motion to this effect is not necessary because the Commission has tacitly dele-- gated all rights and responsibilities to the Cultural Arts Coordinating Committee and that the Coordinating Committee has an independence similiar to Anaheim Beautiful and the Anaheim Foundation for Culture and the Arts because these groups have the same type of relationship on the organizational chart. AWARDS COMMITTEE: Jack Brown gave a brief statement saying that occasions for awards do not run on a regularly scheduled basis and, therefore, that extensive efforts have instead been channeled into getting the Center ready for dedication. ALLIANCE OF CALIFORNIA ARTS COUNCILS REPORT Mrs. June Travers gave a comprehensive report on the California Arts Council conference she and Mrs. Wesley V. Jones attended T! T CAC -- 244 CULTURAL ARTS COMMISSION MINUTES -- continued October 28 and 29. She mentioned that Mrs. Jones had been nominated and elected to a position on the Board of Trustees of the Alliance. In her report she stated that Anaheim is much further ahead than many other communities are and that the Cultural Arts Commission with its sub-committees is already functioning as an Arts Council because Anaheim is excluding none of the arts as so many other cultural arts organizations do. She then talked about funding and answered questions from those present. When asked where the money is coming from, she said that the over-all feeling at the conference was that Art Councils must fund locally; the California State Commission has limited funds and we cannot expect much from them. Having the Alliance, of which Anaheim is now a member, will make a strong support group that will work toward more subsidies. It was noticed that in the booklet "Blueprint: Community Arts Councils" which Mrs. Travers had passed out, there is a list of publications available covering the subject of how a community Arts Council could obtain funds. There was a motion, seconded and unanimously carried, that the secretary be directed to send for these publications. Here Jack Brown made a suggestion that a resource area or library, even in the form of one or two bookcases, be incorporated in the Center to keep publications such as these in one file so that the information can be available to all the groups utilizing the Center. Mrs. Travers then talked about an internship program at UCLA. This is a two-year course that includes a business-management course for the arts. At the end of the first year, each student is sent out for on-the-job training to help with administration and management, selecting the types of art, funding, and the projects. Hyman R. Faine, Director of the Management in the Arts program, urged those in attendance at the Alliance conference to consider this program for their community. The secretary was directed to write to UCLA and find out more details and partic- ulars about this program such as costs involved and what quali- fications the community must meet to be eligible as an assignment area. CAC - 245 CULTURAL ARTS COMMISSION MINUTES -- continued One of the points that was brought out at the Conference which Mrs. Travers repeated, was that cultural art organizations must educate and involve their political people during the whole year; the organizations can't go to them just at budget time and have them be receptive. OTHER Arnold Hirsch brought up the problem of near-by residents parking overnight in the Center lot and taking up spaces that members attending evening meetings might be using. The feeling was that eventually restricted parking will have to be enforced and the residents will have to park elsewhere. There was a motion, seconded, and unanimously carried, that the Commission's recommendation for the permanent name of the new Center be "Arts Center of Anaheim." Mrs. Travers said no new civic arts councils now were incorporating the word "culture" in their names. A letter will be written to the Foundation advising them of this recommendation for their consideration. There was a motion by Earl Dahl, seconded and unanimously carried, that the Coordinating Committee working with the Foundation be fully responsible for choosing a logo and that the Commission itself will not be involved by making any recommendations or decisions. There was a motion, seconded, and unanimously carried, to adopt the Table of Organization as it had been developed for the Cultural Arts Commission. There was a motion, seconded, and carried unanimously, that on behalf of the Commission, letters be written to A. L. Mahoney, Dick Ryan, and Leta Archer thanking them for the tremendous amount of time and labor they have donated to the creation of the Arts Center of Anaheim. DATE, TIME, AND PLACE OF THE NEXT MEETING: The next meeting will be held on December 11, 1972 at 11:45 a.m. at Sir George's, 400 South Euclid~ Anaheim, california. CULTURAL ARTS COMMISSION MINUTES - continued ADJOURNMENT: There being no further business, adjourned at 1:50 p.m. CAC -- 246 the meeting Paul King, Vice Chairman Kathleen Roe, Secretary MEETING DATE: CITY OF ANAHEIM CULTURAL ARTS COMMISSION November 13, 1972 Sir George's Restaurant 400 South Euclid Anaheim, California 92802 PRESENT: ABSENT: A G E N D A 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. FOUNDATION REPORT A. Center utilization & Operations Committee B. Architecture and Construction Committee 6. COMMITTEE REPORTS A. Awards Committee Jack Brown Bo Cultural Arts Coordinating Committee Earl Dahl 7. REVIEW CORRECTED ORGANIZATIONAL CHART 8. OTHER--Alliance of California Arts Councils Report 9. QUESTIONS AND ANSWERS FROM THE PRESS 10. DATE, TIME, AND PLACE OF THE NEXT MEETING Monday, December 11, 1972, 11:45 a.m. 11o ADJOURNMENT CAC -- 237 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES OCTOBER 9, 1972 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at Sir George's, 400 South Euclid, Anaheim, California, 92802, on Monday, October 9, 1972 at 11:45 a.m. PRESENT: ABSENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley Vo Jones Jack E. Brown Paul King Earl E. Dahl Mrs. Norman V. Salaets Ragon Flannery A. L. Mahoney EX OFFICIO MEMBERS Jack Co Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Mrs. David Reed, Dance Theater of Orange County Vi Wheeler, Cultural Arts Coordinating Committee Barbara Titus SECRETARY Kathleen A. Roe CALL TO ORDER: There being a quorum present, the meeting was called to order at 12:17 p.m. by Chairman Jones. CAC -- 238 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Commissioner Flannery. INTRODUCTION: Chairman Jones introduced Ragon Flannery, new Cultural Arts Commissioner, and Kathleen Roe, new secretary to the Cultural Arts Commission. MINUTES: The minutes from the September 18, 1972 meeting were not available for approval. COMMUNICATIONS: The following correspondence was read by the secretary: 1. Brochure--Watts Media 2. Brochure--California State University at Fullerton 3. An~Modjeska Players 4. Blueprint: Community Arts Councils 5. Newsletter from the Anaheim Art Association 6. Letter from the Partnership for the Arts 7. Letter from John Yench to Mrs. Salaets 8. Anaheim Beautiful 9. Letter from Dene Daoust on Ragon Flannery's appointment. 10o Letter to Rabbi Tofield from Chairman Jones. 11o Letter to City Council on Rabbi Tofield's resignation and acknowledging his replacement. FOUNDATION REPORTS CENTER UTILIZATION AND OPERATIONS COMMITTEE: Commissioner S~laets stated that Mrs. Archer and Commissioner Mahoney have now received the paint and supplies. There is a shortage of workers and any help would be utilized and appreciated. Commissioner Brown mentioned that there is a great need for a Project Coordinator; he also said that Commissioner Mahoney has sacrificed too much of his own time already. ARCHITECTURE AND CONSTRUCTION COMMITTEE: Commissioner Salaets included the report from this committee with her report from the Center Utilization and Operations Committee. COMMITTEE REPORTS CULTURAL ARTS COORDINATING COMMITTEE: There was a discussion about the Coordinating Committee endeavoring to become an Arts Council. CAC - 239 CULTURAL ARTS COMMISSION MINUTES -- continued ACTION: Upon motion by Commissioner Dahl, seconded by Commissioner King, and unanimously carried, the Coordina- tine Committee is permitted to investigate the formation of an Arts Council. A motion was made, seconded, and unanimously carried that the name of the arts calendar (currently ANAHEIM CULTURAL CALENDAR) be changed to Anaheim Arts Calendar. There was a discussion about the logo shortly to be chosen. The Coordinating Committee will submit those logos already received to the Foundation for their consideration. A discussion of the subject of the extent of authority that the Cultural Arts Coordinating Committee should have, resulted in a prevalent feeling that the Coordinating Committee should have the responsibility of making decisions without prior Commission approval with the exception of those decisions involving any expenditures. However, no motions were made to that effect. OTHER Chairman Jones introduced the subject of the registration for the Blueprint for the Arts: An Alliance of California Arts Councils. She then asked if the Commission could pay for one registration and perhaps two partial ones. ACTION: Upon motion by Commissioner Brown, seconded by Commissioner King, and carried unanimously, approval for the expenditure was granted. Reference was made by the chairman to the organizational chart. Suggestions were made and noted by the secretary who will revise the chart. Mrs. David Reed, on behalf of the Dance Theater of Orange County, expressed her gratitude to the Commission for making it possible for the Dance Theater to be a part of the Foundation, and stated that they have been rehearsing at the Center and are very pleased with it. CAC - 240 CULTURAL ARTS COMMISSION MINUTES -- continued DATE, TIME, AND PLACE OF THE NEXT MEETING: The next meeting will be held on November 13, 1972 at 11:45 a.m. at Sir George' 400 South Euclid, Anaheim, California. ADJOURNMENT: There being no further business, the meeting adjourned at 1:55 p.m. Mrs. W'esl~vo Jone~an Kathleen A. Roe, Secretary MEETING DATE: CITY OF ANAHEIM CULTURAL ARTS COMMISSION October 9, 1972 Sir George's Restaurant 400 South Euclid Anaheim, CA 92803 PRESENT: ABSENT: 1 2 3 4 5 6 CALL TO ORDER INVOCAT%ON MINUTES COMMUNICATIONS FOUNDATION REPORT COMMITTEE REPORTS AGENDA Center Utilization & Operations Committee Architectural & Construction Committee A. Awards Committee - Jack Brown B. Cultural Arts Coordinating Committee 7. REVIEW ORDINANCE 8. UPDATE ORGANIZATIONAL CHART 9. OTHER Registration fees for Conference Coordinating Committee members. 10. QUESTIONS AND ANSWERS FROM THE PRESS 11. DATE AND PLACE OF THE NEXT MEETING .. Monday, November 13, 1972 11:45 a.m. Earl Dahl for Commissioners and 12. ADJOURNMENT TT T CAC - 233 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES SEPTEMBER 18, 1972 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Kettle Restaurant, 1776 West Lincoln Avenue, Anaheim, California, on Monday, September 18, 1972 at 11:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Earl E. Dahl Mrs. Wesley V. Jones Paul King Mrs. Norman V. Salaets Jack E. Brown A. L. Mahoney Aaron J. Tofield EX OFFICIO MEMBERS william J. Griffith, Library Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks and Recreation Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Lloyd Trapp, Parks and Recreation Leta Archer, Anaheim Foundation Arnold ~irsch, Anaheim Camera Enthusiasts John Yench, Anaheim Bulletin Vi Wheeler, Cultural Arts Coordinating Committee SECRETARY Barbara S. Titus CALL TO ORDER: There being no quorum present, the meeting was called to order at 12:00 noon by Vice Chairman King. CAC - 234 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Lloyd Trapp. A quorum was completed with the arrival of Chairman Jones and Commissioner Salaets at 12:15 p.m. Vice Chairman King turned the meeting over to Chairman Jones. MINUTES: The minutes of the August 14, 1972 meeting were ap- proved upon motion by Commissioner Brown, seconded by Commis- sioner Mahoney, and unanimously carried. COMMUNICATIONS: The following correspondence was read by the secretary: 1o Mr. M. R. Ringer, City Finance Director 2. Resignation from Aaron J. Tofield 3. Anaheim Beautiful 4. Long Beach Arts Council Calendar 5. Long Beach Arts Council Luau Brochure 6. Commissioner Salaets to Dene Daoust, City Clerk 7. Cypress Park and Recreation District 8. Dene Daoust to Commissioner Salaets 9. Brochure Arts Administartion Program Golden Gate University FOUNDATION REPORTS ARCHITECTURAL AND CONSTRUCTION COMMITTEE: Commissioner Mahoney reported on the excellent turnout of volunteers at the Cultural Arts Center. He stated that they were about a week behind schedule. They still need lots of help and would like a different crew of volunteers working since the Searchers Gem and Mineral Society and the Anaheim Camera Enthusiasts were doing most of the work° Mrs. Archer reported that she has kept an exact account of vol- unteer labor; in eight work days, 102 volunteers worked a total of 489 hours and 15 minutes. Mrs. Archer stated that they have a desk in there on loan from Bill Thom. Volunteers are working from 8-4 on Saturday and 9--4 on Sunday. Commissioner Mahoney stated that they are still looking for a project coordinator to oversee the renovation. The Dance Theater of Orange County has officially moved in, Mrs. Archer reported. That night, she stated, there must have been close to 50 persons there looking the center over. CAC - 235 CULTURAL ARTS COMMISSION MINUTES -- continued CENTER UTILIZATION AND OPERATION COMMITTEE: Commissioner Salaets stated that the City Attorney's office was working on an agreement for those interested in using the Center. She emphasized the fact that the Center would definitely need some professional consultation. ACTION: Upon notice by Commissioner Brown, seconded by Commissioner King and unanimously carried, the Commission will investigate with the Foundation, City Manager, and the City Council that some kind of professional consultation be secured for the successful professional development of the Center program. Chairman Jones asked Commissioner Salaets and Mr. Griffith to draft a letter to send to the City Council. ACTION: Upon motion by Commissioner Salaets and seconded by Commissioner Brown and unanimously carried that the Anaheim Cultural Arts Commission recommend to the Foundation that NOCROP renovate the auditorium to the specifications and drawing by Todd V. Glen and Associates. COMMITTEE REPORTS AD HOC AWARDS COMMITTEE: Commissioner Brown did not have a report at this time. CULTURAL ARTS COORDINATING COMMITTEE: In the absence of Commis- sioner Dahl, Mrs. Vi Wheeler, Vice Chairman, reported on the acti- vities of the Coordinating Committee. She stated that letters have been sent to the school districts asking for a design of a logo for the Cultural Arts Center. Dr. Casey, Fullerton College, has invited the Coordinating Committee and the Commissioners to lunch and a tour of the College Campus. There will be a notice sent out in advance. OTHER REVIEW ORDINANCE: Chairman Jones charged the Commissioners to read the Ordinance and to bring back to the next Commission meeting new ideas that the Commission may use for suggestions. UPDATE ORGANIZATIONAL CHART: The organizational chart was discussed and will be reveiwed again next month. Commissioner Brown asked to go on record that he is 100% in favor of cooperating with the Parks and Recreation Department. He suggested a combined meeting with them. CAC -- 236 CULTURAL ARTS COMMISSION MINUTES -- continued Chairman Jones read correspondence from the California Arts Commission regarding the coming Conference on Cultural Arts. John Yench asked Chairman Jones several questions about the Horace Mann School and the Cultural Arts Commission (Anaheim). Mr. Yench then left the meeting. A student advisor being on the Commission was discussed. ACTION: Upon motion by Commissioner Brown, seconded by Commissioner Salaets, and unanimously carried, contact will be made with the City Council requesting that a student from the Anaheim Union High School District be appointed as a student advisor, ex officio member of the Cultural Arts Commission and to meet with the Commission. DATE, TIME, AND PLACE OF THE NEXT MEETING: The next meeting will be held on October 9, 1972 at 11:45 a.m. at Sir George's, 400 South Euclid, Anaheim, California. ADJOURNMENT: There being no further business, the meeting adjourned at 2:50 p.m. Barbara S. Tit~s, Secretary CITY OF ANAHEIM CULTURAL ARTS COMMISSION MEETING DATE: SEPTEMBER 18, 1972 11:45 A.M. KETTLE RESTAURANT 1776 LINCOLN AVENUE ANAHEIM, CA PRESENT: ABSENT: 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. AGENDA FOUNDATION REPORT a. Center Utilization & Operations Committee b. Architectural & Construction Committee 6. COMMITTEE REPORTS a. Awards Ad Hoc Committee -- b. Cultural Arts Coordinating 7. REVIEW ORDINANCE 8. UPDATE ORGANIZATIONAL CHART 9. OTHER a. Carrousel Committee Report 10. QUESTIONS & ANSWERS FROM THE PRESS 11. DATE, TIME AND PLACE OF THE NEXT MEETING Monday, October 9, 1972 11:45 a.m. Jack Brown Committee -- Earl Dahl 12. ADJOURNMENT COMMISSIONERS: TO INSURE A QUORUM, PLEASE NOTIFY THE SECRETARY WHETHER YOU WILL OR WILL NOT ATTEND THIS MEETING. THANK YOU. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES AUGUST 14, 1972 GAG - ZZ~ The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at Michael's Inn, 1154 North Euclid, Anaheim, California, on Thursday, August 14, 1972, at 11:45 a.m. PRESENT: ABSENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Earl E. Dahl Mrs. Wesley V. Jones Paul King Mrs. Norman V. Salaets Jack E. Brown A. L. Mahoney Aaron J. Tofield EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Sheila Ribman, Cypress Cultural Arts Commission Gloria Livingston, Cypress Cultural Arts Commission Angela McCance, REGISTER Shelley Gordon, Public Information Office Leta Archer, Anaheim Foundation Vi Wheeler, Cultural Arts Coordinating Committee June Brittain, Anaheim Art Association Secretary Barbara S. Titus CALL TO ORDER: There being no quorum present, the meeting was called to order at 12:30 p.m. by Vice Chairman King. CAC - 230 CULTURAL ARTS COMMISSION MINUTES continued INVOCATION: The invocation was offered by Con~nissioner Salaets. INTRODUCTION: Vice Chairman King introduced Sheila Ribman and Gloria Livingston, representatives from the Cypress Cultural Arts Commission to those present. A quorum was completed with the arrival of Chairman Jones at 1:00 p.m. She requested that Vice Chairman King continue chairing the meeting. MINUTES: The minutes of the July 13, 1972 meeting were approved upon motion by Commissioner Dahl, seconded by Commissioner Salaets and unanimously carried. COMMUNICATIONS: secretary. 1. 2. 3. 4. 5. The following correspondence was read by the Anaheim Beautiful Correspondence Bill for Cultural Calendar Brochure from Graphic Arts Center Cancellation of luncheon at the Disneyland Hotel Saratoga Music and Fine Arts Center FOUNDATION: In the absence of B. W. Jordan, Commissioner Salaets reported on the last Foundation meeting. Commissioner Salaets stated that Mr. Stan Ross will start renovating the Horace Mann Facility in September. It was suggested at the Foundation meeting that the word "Cultural" be eliminated from the name of the facility. No decision was made at the meeting. Commissioner Salaets also reported that the Dance Theater of Orange County donated a refrigera- tor and an addressograph to the Foundation for use in the facility. CENTER UTILIZATION AND OPERATIONS COMMITTEE: Chairman, stated that the Foundation accepted submitted by this committee. Commissioner Salaets~ the revised policies CULTURAL ARTS COORDINATING COMMITTEE: Commissioner Dahl gave a report on the activities of the Coordinating Committee. ACTION: Upon motion by Commissioner Dahl, seconded by Com- missioner King and unanimously carried; the following organiza- tions were approved for membership in the Coordinating Com- mittee: Kiwanis Club of Anaheim Music Teacher's Association of California, Orange Branch Fullerton Junior College Anaheim Camera Enthusiasts Girl Scout Council of Orange County CAC - 231 CULTURAL ARTS COMMISSION MINUTES ° continued Upon motion by Commissioner Dahl, seconded by Commissioner Salaets and unanimously carried; the Anaheim Cultural Cal- endar's size and amount will be changed in accordance with recommendations by the Cultural Arts Coordinating Committee. Upon motion by Commissioner Dahl, seconded by Mary Jones, and carried (Commissioner Salaets abstained from voting); the Guidelines were approved subject to specific changes. Upon motion duly made, seconded, and unanimously carried; Ail cultural organizations' names and telephone numbers should be included in the next Anaheim Cultural Calendar. OTHER: Mrs. Leta Archer reported on the scheduling of the Cultural Arts Center. She stated also that the electricity and plumbing are to be in by next week. Mrs. Archer asked the Commission for direction as to how much the Parks and Recreation Department should be using the building. Vice Chairman King asked Mrs. Archer to contact Parks and Recreation for more specific information. Flowers were sent to John Collier, ex-officio member of the Com- mission, during his recent stay in the hospital. The bill was presented to the Commission for payment. Upon motion duly made, seconded and unanimously carried; the tapes of last year's meetings will be erased and reused. Upon motion duly made, seconded and unanimously carried; all supply requests will go before the Commission for approval. Upon motion duly made, seconded and unanimously carried Article III of the Bylaws relating to regular meetings will be changed to read: Section 1. The Cultural Arts Commission shall meet in regular session each month at a time and place to be specified. Notification of such meeting should be mailed at least seven days before such meeting. TT T CAC - 232 Section 2. In the event the designated day is a holiday, the regular monthly session will be held on the same day in the following week. QUESTIONS AND ANSWERS FROM THE PRESS: Mrs. Angela McCance asked the Commission about the Horace Mann School's opening and the Anaheim Cultural Calendar. DATE, TIME AND PLACE OF THE NEXT MEETING: The next meeting will be held on September 18, 1972 at 11:45 p.m. Commissioners will be notified as to the place. ADJOURNMENT: There being no further businesg the meeting adjourned at 2:45 p.m. Mrs. W~sley/~. Jo~es, ~ghairman Barbara S. T~tus, Secretary CITY OF ANAHEIM CULTURAL ARTS COMMISSION MEETING DATE: AUGUST 14, 1972 11:45 a.m. MICHAEL'S INN 1154 NORTH EUCLID ANAHEIM, CA PRESENT: ABSENT: AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. FOUNDATION REPORT 6. COMMITTEE REPORTS Architectural and Construction - Mahoney Center Utilization and Operation - Salaets Coordinating Committee - Dahl (Cultural Calendar - $14.25) 7. OTHER a. b. d. 8. QUESTIONS AND ANSWERS FROM THE PRESS 9. DATE, TIME AND PLACE OF THE NEXT MEETING .... September 11, 1972 10. ADJOURNMENT Donation for flowers sent to John Collier, bill $12 Keep one year's tapes..erase rest to be reused Supply requests to be submitted to Commission for expenditure approval Change Bylaws...Regular Meetings COMMISSIONERS: Please notify the secretary if you will or will not attend this meeting. Thank you. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JULY 13, 1972 CAC 224 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Kettle Restaurant, 1776 West Lincoln Avenue, Anaheim, California, on Thursday, July 13, 1972, at 11:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Paul King Mrs. Norman V. Salaets A. L. Mahoney Aaron Jo Tofield EX OFFICIO MEMBERS William J. Griffith, Library Director Jack C. Dutton, Mayor Keith Ao Murdoch, City Manager John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Dean Grose, Public Information Office Shelley Gordon, Public Information Office Lloyd Trapp, Parks and Recreation John Yench, Anaheim Bulletin SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, the meeting was called to order at 12:20 p.m. by Chairman Brown. TT T CAC - 225 INVOCATION: The invocation was offered by Commissioner Salaets. MINUTES: The minutes of the June 1, 1972 meeting were approved as mailed upon motion by Commissioner King, seconded by Commis- sioner Jones and unanimously carried. CHAIRMAN's REPORT: Chairman Brown reported on the recent vandalism at the Horace Mann Facility. The damage was duly reported to the Police Department on Wednesday, July 12, 1972. The Financial Report was given by Chairman Brown and Mr. william Griffith. ACTION: The report was approved as reported upon motion by Commissioner King, seconded by Commissioner Salaets and unanimously carried. CALIFORNIA ARTS COMMISSION STEERING COMMITTEE REPORT: This report was given by Commissioner Jones, Chairman of Region XIV. She stated that Friday, July 14, 1972, 10 a.m. in the Anaheim Public Library Multipurpose Room, a meeting will be held to help determine the program for a future state-wide convention of the California Arts Commission. Ail Commissioners are invited to attend. ACTION: Upon motion by Commissioner Jones, seconded by Commissioner King and unanimously carried the Anaheim Cultural Arts Commission will become a member of Partnership for the Arts in California, Inc. ELECTION OF OFFICERS: Chairman Brown thanked all those who have helped him during his year as Chairman. The Commissioners then expressed their gratitude for the work Chairman Brown accomplished as Chairman of the Anaheim Cultural Arts Commission during the last fiscal year. The meeting was then opened for elections. Commissioner King was nominated for Chairman but he declined. He then nominated Commissioner Jones. Nominations were closed. ACTION: Upon motion duly made, seconded and unanimously carried, Commissioner Jones was named the new Chairman of the Cultural Arts Commission. Upon motion duly made, seconded, and unanimously carried, Commissioner King was elected the Vice Chairman. Chairman Jones asked Commissioner Brown to continue chairing this meeting and he will be referred to as Acting Chairman throughout the remainder of the meeting. CAC 226 FOUNDATION REPORT: Acting Chairman Brown stated that Mr. Jordan was unable to attend this meeting but that the Foundation meeting will be held this afternoon at 3:30 p.m. in the Anaheim Public Library's Multipurpose Room. He encouraged all the Commissioners to attend. COMMITTEE REPORTS: ARCHITECTURAL AND CONSTRUCTION: No report, absence of Commissioner Mahoney and Mr. Ryano due to the CENTER UTILIZATION AND OPERATION COMMITTEE: Commissioner Salaets reported on the Committee's actions on recommendations for the policies of the facility. Their recommendations are to be more fully defined in some areas. COORDINATING COMMITTEE: Commissioner Dahl stated that the Coordinating Committee was working steadily on its goals. The Anaheim Cultural Calendar was at the printer~ and would soon be ready to distribute. A membership drive is now in progress and it is hoped that more cultural organizations in Anaheim will join. Commissioner Salaets who also attended the meeting stated that some of the remarks and questions were as follows: 1. When is the date of the opening? 2. Is it possible to have a shorter name for the Center? 3. The organizations are standing by waiting to begin the renovation of the facility. Copies of the Coordinating Committee's Membership Application and Guidelines were distributed by Commissioner Dahl. A discussion ensued about listing on the Cultural Calendar the organizations active on the Cultural Arts Coordinating Committee. Consensus was that the calendar is a public relations gesture within the community and the inclusion of organizations' names who do the work is good public relations, although it may simply state: Anaheim Cultural Calendar provided by the Cultural Arts Coordinating Committee of the Anaheim Cultural Arts Commission. Publications representing the Cultural Arts Commission or sub- committee must be approved by the Commission. Commissioner Dahl stated that in the future he will bring back to the Commission a copy of everything the Coordinating Committee proposes. CAC 227 Upon motion by Commissioner Dahl, seconded by Commissioner King and unanimously carried; a recommendation will be made to the Foundation to shorten the name of the Horace Mann Facility. COMMUNICATIONS: The following correspondence was read by the secretary and appropriate action was ordered by the Acting Chairman. 1. Performing Arts League 2. Miss Charlotte Georgi, UCLA 3. Anaheim Beautiful, copies of correspondence (4 sets) 4. Invitation to Miracle Terrace Housing Complex groundbreaking 5. Wells Fargo Bank 6. California Arts Commission 7. Ordinance #3054 8. Memorandum from the City Clerk 9. Todd V. Glen and Associates 10. City Council Minutes, 5-30-72 11. Anaheim Foundation for Culture and the Arts correspondence copies 12. Crescent City Chamber of Commerce 13. City Council Minutes, 6-13-72 14. Partnership for the Arts in California, Inc. 15. Mr. Thomas Davenport 16. Sublease agreement 17. Del Norte County Chamber of Commerce 18. Mike Ringer, Library Xeroxing 19. Saratoga Music and Fine Arts Center 20. Resignation of Barbara Titus as Corporate Secretary to the Foundation Upon motion by Commissioner Jones, seconded by Commissioner King and unanimously carried; a letter of commendation will be sent to the Anaheim Parks and Recreation Department, Anaheim Beautiful, and the Board of Trustees of the Anaheim Union High School District for the outstanding work done on Colony Park. Acting Chairman Brown suggested that the Anaheim cultural Arts Commission should have an official "Certificate of Merit" to commend groups making notable community culture and improvement efforts. ACTION: Chairman Jones appointed Commissioner Brown to chair an ad hoc Awards Committee. Commissioner King will serve on this Committee. OTHER: The Secretary announced her resignation as Secretary to the Cultural Arts Commission effective September 1, 1972. Chairman Jones expressed the regrets of the Commission. CAC 228 DATE, TIME, AND PLACE OF THE NEXT MEETING: The next meeting will be held on August 14, 1972, 11:45 a.m. at the Disneyland Hotel. Future meetings of the Commission will be held on the second Monday of the month. ADJOURNMENT: There being no further business, adjourned at 2:20 p.m. the meeting JACK E. BROWN, CHAIRMAN AND ACTING CHAIRMAN BARBARA S. TITUS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION ANNUAL MEETING DATE: July 13, 1972 11:45 a.m. Kettle Restaurant 1776 West Lincoln Avenue Anaheim, CA PRESENT: ABSENT: AGENDA 1. CALL TO ORDER 2. INVOCATION 3. APPROVAL OF MINUTES 4. CHAIRMAN'S REPORT 5. ELECTION OF OFFICERS 6. COMMUNICATIONS 8. FOUNDATION REPORT 9. COMMITTEE REPORTS Architectural and Construction - Mahoney or Ryan Center Utilization and Operation - Salaets Coordinating Committee - Dahl 10. OTHER 11. QUESTIONS AND COMMENTS FROM THE PRESS 12. DATE OF THE NEXT MEETING ...... August 3, 1972 13. ADJOURNMENT CAC 220 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JUNE 1, 1972 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Jolly Ox Restaurant, 950 Ox Road, Anaheim, California, on Thursday, June 1, 1972, at 11:45 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Paul King Mrs. Norman V. Salaets ABSENT: A. L. Mahoney Aaron J. Tofield ABSENT: EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce ALSO PRESENT: Bernard W. Jordan Lloyd Trapp, Parks and Recreation PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being no quorum present, the meeting was called to order at 12:10 p.m. by Chairman Brown CAC - 221 INVOCATION: The invocation was offered by Ruth Salaets. COMMUNICATIONS: The following correspondence was read by the secretary and appropriate action was ordered by the Chairman. 1. Anaheim Beautiful Newsletter 2. Todd V. Glen 3. Commissioner Salaets to Todd V. Glen 4. Xeroxing bill from Library 5. Anaheim Beautiful 6. Mr. Joseph Geisler from Foundation 7. City Council from Commission 8. Anaheim Beautiful Buck Bag distribution list 9. Copy of Resolution of Condolence for Charles A. Pearson 10. Copy of Foundation letter to Mrs. Charles Pearson noti- fying her of those who have made donations in the name of Charles A. Pearson. 11. Copy of sublease between Foundation and the City of Anaheim 12. Master Calendar of Los Angeles Chairman Brown asked that all the Commissioners attend the next Anaheim Beautiful luncheon. The secretary was also instructed to attend. Commissioner Dahl arrived at 12:30 p.m. to make a quorum. Commissioner Jones also arrived late. Upon motion by Chairman Brown and seconded by Commissioner King, the Commission will not purchase any of the Los Angeles Master Calendars this year. MINUTES: The minutes were unanimously approved upon motion by Commissioner Salaets and seconded by Commissioner King. Chairman Brown stated that all obligations contracted by the Commission either verbally or written before the signing of the sublease will be paid by the Commission. The Foundation will be responsible for all expenses incurred after the signing of the sublease. FOUNDATION REPORT: Barney Jordan, President of the Anaheim Foundation for Culture and the Arts, reported on the recent activities of the Foundation. The sublease, approved by Jack Brown, Ruth Salaets and him, was in his absence signed by Jim Webb as Foundation Vice President and Barbara Titus, Foundation Secretar~ and given to the City Attorney on Tuesday, May 30, 1972 for presentation to the City Council. It was unanimously approved for signing by all the councilmen. Copies will be available when the transaction is executed. CAC - 222 CULTURAL ARTS COMMISSION MINUTES continued President Jordan has already contacted an insurance carrier and will report on this at the next Foundation meeting. ACTION: A request will be made of the City Attorney's office to draft an "Hold Harmless Clause" since it would have to have their final approval. Upon motion by Commissioner King, seconded by Commissioner Salaets and unanimously approved, the secretary was in- structed to obtain a sign for the front of the Horace Mann School to inform the community that the renovation has started. Mr. Jordan will decide what information will be on the sign. President Jordan could not give an official report on the financial status of the Foundation since some deposits from the Buck Bag had been made directly to the bank account without going through either Frank Omatsu or Barbara Titus. The Campaign Chairman was discussed. Some new names were submitted and the Nominating Committee will contact the persons named. ACTION: Commissioner Salaets will set up luncheon meetings with those whose names were submitted. Commissioner King, President Jordan and Leta Archer will also attend these meetings. The Foundation meeting has been changed to June 6, 1972. ACTION: Chairman Brown instructed the secretary to call each person on the Foundation about the change in date. COMMITTEE REPORTS: UTILIZATION AND OPERATION COMMITTEE: Commissioner Salaets reported on the May 30, 1972 meeting of her committee. She reviewed the tentative policies for the Cultural Arts Center. Commissioner Salaets stated that the groups objected to fee schedules. ACTION: An Utilization and Operation Committee meeting was called for June 5, 1972 at 7:30 p.m. The Chairman instructed the secretary to call each member of this committee plus all the Commissioners and inform them of this meeting and that it is important that they attend. DATE AND TIME OF THE NEXT REGULAR MEETING: The next meeting will be the annual election meeting and will be held on July 13, 1972 at the Kettle Restaurant, 1776 West Lincoln, Anaheim, California at 11:45 a.m. CAC - 223 CULTURAL ARTS COMMISSION MINUTES - continued ADJOURNMENT: There being no further business, adjournment at 2:23 p.m. the meeting S , SECRETARY CITY OF ANAHEIM ANAHEIM CULTURAL ARTS COMMISSION MEETING DATE: June 1, 1972 11:45 a.m. Jolly Ox Restaurant 950 Ox Road Anaheim, CA 92805 (upstairs) PRESENT: ABSENT: AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. CORRESPONDENCE Special Note: A card was sent to Mrs. that the Commission made a donation to for Culture and the Arts in the name of Charles A. 5. GENERAL REPORT -- Jack Brown 6. FOUNDATION REPORT -- Barney Jordan 7. REPORTS FROM: a. Architectural & Construction Committee--Mahoney b. Center Utilization and Operations Committee--Salaets c. Coordinating Committee--Dahl 8. NEW BUSINESS 9. QUESTIONS AND ANSWERS FROM THE PRESS 10. DATE AND TIME OF THE NEXT MEETING July 6, 1972 Annual Election Meeting Place and Time Pearson notifying her the Anaheim Foundation Pearson. 11. ADJOURNMENT CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MAY 1, 1972 CAC - 217 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Kettle Restaurant, 1776 West Lincoln Avenue, Anaheim, California, on Monday, May 1, 1972 at 11:45 a.m. PRESENT: ABSENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Paul King A. L. Mahoney Jones Earl E. Dahl Mrs. Norman V. Salaets Aaron J. Tofield EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Robert Davis, Assistant City Manager Bernard W. Jordan Mrs. Buford Barnett Richard Ryan Violet Wheeler Bette Reinhartsen, ANAHEIM BULLETIN Bernice Douglas Elisabeth Klein SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, the meeting was called to order at 12 noon by Chairman Brown. CAC- 218 INVOCATION: The invocation was offered by Dick Ryan. Chairman Brown introduced Paul King, the new Cultural Arts Commissioner. He also extended a welcome to the guests present at this meeting. MINUTES: The minutes were approved as mailed upon motion by Commissioner King, seconded by Commissioner Jones and was unanimously carried. COMMUNICATIONS: The secretary reported that the only correspondence was from COMBO, a San Diego based cultural arts fund raising organization. Copies of their material will be given to all Commissioners and Foundation members. GENERAL REPORT: Chairman Brown brought those present up to date on all pending matters. He then asked Mr. Jordan, President of the Anaheim Foundation for Culture and the Arts, to elaborate on this report. FOUNDATION REPORT: President Jordan reported on the letter to the City Council requesting them to 1) execute the lease with the School Board and 2) declare May 13-16 as "Buck Bag Days". President Jordan also declared that he resigned as Campaign Chairman and a nominating committee will select a new chairman for the Campaign Committee. REPORT ON BUCK BAG DAYS: Mrs. JoAnn Barnett reported on the plans for the Buck Bag Campaign. She gave a brief history of the Buck Bag for the benefit of those who were not aware of its origin. The Los Angeles Music Center's last million dollars was raised from the Buck Bag designed by Walt Disney. Collections will be made at shopping centers, the Convention Center~ service clubs and businesses. REPORT OF NOMINATING COMMITTEE: This report was given by Chairman Brown who is also serving as Chairman of the Committee. He stated that Mr. Sklar was approached to be Chairman of the Campaign Committee but he declined this position. Mr. Sklar did agree to be the Special Projects Chairman. As of this date, there still is no chairman for the Campaign Committee. Mrs. Leta Archer has agreed to co-chair the Committee. COMMITTEE REPORTS ARCHITECTURAL AND CONSTRUCTION COMMITTEE: Commissioner Mahoney had no report at this time since his Committee is pending on the Utilization and Operation Committee's final report. CAC- 219 CENTER UTILIZATION AND OPERATIONS COMMITTEE: The report was given by Dick Ryan in the absence of Ruth Salaets. Mr. Ryan explained what transpired at the Horace Mann School when the Committee met with Art and Drama experts from Fullerton Junior College. Mr. Todd Glen was asked to submit a three-phase plan for renovating the auditorium. The secretary read a memorandum of the meeting. Upon motion by Commissioner King, seconded by Commissioner Mahoney and unanimously carried, the report of the Center utilization and Operations Committee was accepted. COORDINAT%NG COMMITTEE: Since Commissioner Dahl was not present, no report was given. NEW BUSINESS MAY 2, 1972 COUNCIL MEETING: The Commissioners discussed the presentation to the City Council. ACTION: Mary Jones was asked to represent the Commission and the Foundation. Chairman Brown and President Jordan will be at the meeting to answer any questions the Council might ask. The secretary was instructed to outline the history and other pertinent information for Commissioner Jones' reference. Chairman Brown discussed the paperwork that was constantly increasing. ACTION: Due to the paperwork involved, the minutes of Commission meetings will be mailed only to the Chairman or President of the following Boards and Committees for discussion at their meetings: Anaheim Public Library Board Anaheim Beautiful Mother Colony House Advisory Board Anaheim Foundation for Culture and the Arts Cultural Arts Coordinating Committee DATE AND TIME OF THE NEXT REGULAR MEETING: The next regular meeting of the Cultural Arts Commission will be held on June 1, 1972 at 11:45. The Commissioners will be notified as to where the meeting will be held. ADJOURNMENT: adjourned at 2:10 p.m. There being no further business, the meeting CITY OF ANAHEIM CULTURAL ARTS COMMISSION REGULAR MEETING DATE: //~~May I~ 1~~ // 11:4~ a.m. / Kettle Restaurant { 1776 ~est Lincoln ~ Anaheim,~~~.. PRESENT: ABSENT: AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES OF THE LAST MEETING 4. COMMUNICATIONS 5. GENERAL REPORT -- JACK BROWN 6. FOUNDATION REPORT -- BARNEY JORDAN 7. REPORTS FROM a. Architectural and Construction Committee...Mahoney b. Utilization Committee...Salaets c. Coordinating Committee .... Dahl 8. NEW BUSINESS 9. QUESTION AND COMMENTS FROM THE PRESS 10. DATE OF THE NEXT MEETING ........ June 1, 1972 Place and Time 11. ADJOURNMENT TO INSURE HAVING A QUORUM, PLEASE CONTACT THE SECRETARY IF YOU ARE UNABLE TO ATTEND THIS MEETING. CAC - 214 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES APRIL 6, 1972 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at Sambo's Restaurant, 1100 West Katella, Anaheim, California, on Thursday, April 6, 1972 at 11:45 a.m. PRESENT: ABSENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl A. L. Mahoney Mrs. Wesley V. Jones Paul King Mrs. Norman V. Salaets Aaron J. Tofield EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier william J. Griffith, Library Director Larry Sierk, Executive Director---Anaheim Chamber of Commerce Bette Reinhartsen, ANAHEIM BULLETIN Elsie Reed, Dance Theater of Orange County Mr. and Mrs. Don Fears, Anaheim Beautiful Bernice Douglas, Art Association Dick Ryan Lloyd Trapp, Parks and Recreation SECRETARY Barbara S. Titus CALL TO ORDER: There being no quorum, the meeting was called to order by Chairman Brown at 12:25 p.m. CAC - 215 INVOCATION: The invocation was offered by Richard Ryan. Chairman Brown asked that the Commissioners evaluate the meeting time and place and to convey their preference to the secretary. MINUTES: The minutes of the last meeting were approved as mailed upon motion by Commissioner Mahoney and seconded by Commissioner Dahl. CORRESPONDENCE: The following correspondence was read by the Chairman and acted upon accordingly. 1. Board of Education concerning the Horace Mann lease. 2. City Council, in regard to signing the lease. 3. Keith Murdoch concerning additional parking on the north side of the building. 4. Keith Murdoch's answer to item 3. 5. Red, White and Blue, Inc. (arts management company) 6. Thomas Davenport, Design, School of Art in regard to Anaheim art objects. 7. Mrs. Mathes, Escondido, in regard to Cultural Arts Commissions. GENERAL REPORT: Chairman Brown reviewed his conversation with Keith Murdoch about the budget surplus. ACTION: Ail Commissioners should attend the Foundation's Board of Directors' meeting, 3:30 p.m., Aprill3, 1972, at the La Palma Recreation Building. COMMITTEE REPORTS: ARCHITECTURAL AND CONSTRUCTION COMMITTEE: Commissioner Mahoney reported that his committee is waiting for the results of the survey Dick Ryan made with the organizations interested in using the cultural center. UTILIZATION COMMITTEE: In the absence of Commissioner Salaets, Chairman of this committee, Dick Ryan stated that the next meeting of the Utilization Committee will be on April 28, 1972 and the Commission will have a report at its next meeting. CULTURAL ARTS COORDINATING COMMITTEE: Commissioner Dahl reported that the Coordinating Committee will meet on April 11, 1972, 12 noon, at Howard Johnson's Restaurant, Wilshire and Lincoln. At this meeting they will elect new officers and review their present goals. ANAHEIM BEAUTIFUL COMMITTEE: Don Fears, President of Anaheim Beautiful reported on the activities of this committee. CAC- 216 Chairman Brown commended Anaheim Beautiful for receiving a Disneyland Community Service Award. Mr. Fears stated that Anaheim Beautiful has approximately 135 members at this time. He also reported on the current projects Anaheim Beautiful is working on. These include: Carrousel Display Mini Park, Clementine and Lincoln Scenic Corridor Cash for Trash Anaheim Beautiful Awards. Future plans include: Bicycle Trails Garden of the World Landscaping the freeways. Upon a motion by Commissioner Dahl, seconded by Commissioner Mahoney, the Anaheim Beautiful report was unanimously accepted. There being no further business, the meeting was adjourned at 1:50 p.m. JAC~!E. BROWN, ~ TU/~, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION REGULAR MEETING DATE: April 6, 1972 11:45 a.m. Sambo's Restaurant West and Katella Anaheim, California PRESENT: ABSENT: AGENDA 2. 3. 4. 5. 6. 7. 9. 10. 11. CALL TO ORDER INVOCATION MINUTES COMMUNICATIONS GENERAL REPORT -- Jack Brown FOUNDATION REPORT -- Barney Jordan REPORTS FROM b. C. d. NEW BUSINESS QUESTION AND COMMENTS FROM THE PRESS DATE AND PLACE OF NEXT MEETING ADJOURNMENT Architectural and Construction Committee utilization Committee Cultural Arts Coordinating Committee Anaheim Beautiful Committee .... May 4, 1972 1 ' T CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MARCH 3, 1972 CAC- 210 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Anaheim Public Library Conference Room, 500 West Broadway, Anaheim, California, on Thursday, March 3, 1972 at 9:30 a.m. PRESENT: PRESENT: ABSENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Aaron J. Tofield EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager william J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce ALSO PRESENT: Bettie Black, Anaheim Public Library Elizabeth J. Schultz, Library Board PRESENT: SECRETARY Barbara S. Titus There being a quorum present, the meeting was called to order by Chairman Brown at 9:45 a.m. CAC - 211 INVOCATION: The invocation was offered by Rabbi Tofield. MINUTES: The minutes of the February 3, 1972 meeting were approved upon motion duly made by Commissioner Dahl, seconded by Commissioner Salaets and unanimously carried. COMMUNICATIONS: The correspondence was reviewed by the Chairman. A letter to the City Council about the future utili- zation of Fremont School was read into the minutes. (Copy in file.) The continued absence of press representatives was noted and the secretary was directed to send notices of meeting and agendas to all the news agencies, BUDGET REVIEW: Chairman Brown reviewed the proposed budget with the Commissioners. A general discussion ensued about the budget. ACTION: Chairman Brown stated that he has set up a budget review with the City Manager at which time he will also discuss the transfer of unused budgeted funds into the capital improvement account. ARCHITECTURAL AND CONSTRUCTION COMMITTEE: Dick Ryan's report was reviewed by the Commission. ACTION: In the discussion, it was suggested that the Commission consider going into Horace Mann School with volunteer cleaning and demolition crews. It was thought that activity at the school would create more interest in the project. Chairman Brown will contact the City Manager for permission to start when the option to lease is signed. UTILIZATION COMMITTEE: There was no formal report at this time. ACTION: Commissioner Salaets will contact the Community College District in order to arrange a meeting with their professional people and Dick Ryan. Chairman Brown congratulated Ruth Salaets for the recent article about her activities in the ANAHEIM BULLETIN. STANDING COMMITTEE REPORT: Commissioner Jones asked if Com- missioner Dahl could preside over the Standing Committee meeting on March 8, 1972 since she had another engagement that day. CAC- 212 CULTURAL ARTS COMMISSION MINUTES - continued Commissioner Jones stated that the Standing Committee would like the Commission to determine the purpose of the Standing Committee in writing. After considerable discussion, it was determined by the Cultural Arts Commission that the purpose of the Standing Committee, hereafter referred to as the CULTURAL ARTS COORDINATING COMMITTEE, will be as recommended by the Committee: To determine the cultural needs of the Community for transmittal to the City Council through the Cultural Arts Commission; the Commission thereby serving as an advisor to the City Council. The Commission stated also that the Cultural Arts Coordinating Committee is charged with publishing a directory and a calendar of cultural events. The final decision of who should be included in the directory would be the responsibility of the Commission. ACTION: Upon motion made by Commissioner Jones, seconded by Rabbi Tofield and unanimously carried; the Cultural Arts Commission accepted the report submitted by the Membership Sub-Committee and approved of their long and short term goals. The Commission also approved and accepted the report on the proposed calendar, however the Commission directs that it be called the Anaheim Cultural Calendar. The Commission will budget $100 for three consecutive months to assist in the early development of the calendar with a review of further consideration at the end of that time instead of the financing set forth in their report. This will also affect their recommendation of distribution accordingly. Commissioner Jones asked that the Commission accept her resig- nation as Chairman of the Cultural Arts Coordinating Committee. She stated that she was extremely busy at this time and would be unable to devote the necessary time to this Committee. Chair- man Brown accepted her resignation with regret and appointed Earl Dahl as temporary liaision to this Committee. OTHER BUSINESS: Commissioner Tofield announced that five Orange County Churches are having a series of "open houses". He invited the Commissioners to Temple Beth Emet on April 9, 1972. He stated that many people forget that religion has strongly sup- ported all the cultural arts. CAC- 213 CULTURAL ARTS COMMISSION MINUTES - continued DATE OF THE NEXT MEETING: The next meeting will be a luncheon meeting to be held at Sambo's Restaurant (West and Katella) at 11:45 a.m. on Thursday, April 6, 1972. ADJOURNMENT: The meeting adjourned at 12:15 p.m. JAC~CIE. BROWN, CHAIRMAN TUS , SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION REGULAR MEETING DATE: March 2, 1972 9:30 a.m. Anaheim Public Library Conference Room 500 West Broadway PRESENT: ABSENT: AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. GENERAL REPORT 6. REPORT FROM FOUNDATION 7. REPORTS FROM A. Architectural and Construction Committee B. utilization Committee C. Heritage Committee D. Standing Committee 1. Approval of Master Calendar 8. NEW BUSINESS 9. QUESTIONS AND COMMENTS FROM THE PRESS 10. DATE OF THE NEXT MEETING April 6, 1972 11. ADJOURNMENT CITY OF ANAHEIM CULTURAL ARTS COMMISSION Memorandum of Special Meeting on February 15, 1972 A special meeting of the Commission was held at Walkers' Restaurant at 12 noon. Present were: Jack E. Brown, Chairman Mrs. Wesley V. Jones A. L. Mahoney Aaron J. Tofield Absent were: Earl E. Dahl Mrs. Norman V. Salaets Present: Secretary Barbara S. Titus A letter will be sent to the Mayor, Jack Dutton, recommending Mr. Paul King and alternates, Mr. Jay DeDapper and Mr. Robert V. Barton for the vacancy created by the resignation of Mr. Bernard L. Smith. There being no further business, the meeting adjourned at 1:15 p.m. CITY OF ANAHEIM CULTURAL ARTS COMMISSION NOTICE OF SPECIAL MEETING It is with regret that we are informing you that Bernard L. Smith has resigned from the Cultural Arts Commission. A special meeting will be held on Tuesday, February 15, 12 noon Walker's Restaurant 1225 North Euclid Anaheim, California 1972 Please bring your recommendations for filling the vacancy to this luncheon meeting. We would appreciate your attendance at this meeting as the City Council should be notified as soon as possible. If you cannot attend, please call Barbara, 533-5237. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES FEBRUARY 3, 1972 CAC - 207 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Anaheim Public Library Conference Room, 500 West Broadway, Anaheim, California, on Thursday, February 3, 1972 at 9:30 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Salaets A. L. Mahoney Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS William J. Griffith, Library Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Elsie Reed, Dance Theater of Orange County Dick Ryan SECRETARY Barbara S. Titus There being no quorum, the meeting was called to order by Chairman Brown at 9:35 a.m. T! · CAC - 208 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was offered by Ruth Salaets. Earl Dahl's arrival completed the quorum. MINUTES: Upon motion duly made by Commissioner Salaets, seconded by Commissioner Jones, the minutes were unanimously approved as mailed. CORRESPONDENCE: A letter from Commissioner Bernard L. Smith resigning from the Commission was read by the Chairman. ACTION: Upon motion by Commissioner Jones, seconded by Commissioner Salaets and unanimously carried, a letter will be sent to Mr. Smith informing him that the Commission regretfully accepts his resignation. A special meeting was called for the Commissioners on February 15, 1972 at 12 noon in Walkers' Restaurant for the purpose of selecting a name to recommend to the City Council for the vacancy created by Mr. Smith's resignation. The letter from James Curtiss was referred to Commissioner Salaets. REPORTS FROM COMMITTEES: CENTER UTILIZATION COMMITTEE: Commissioner Salaets reported on the activities of the Center Utilization Committee. She stated that this Committee still believes that a director for the Center is necessary before the renovation starts. She requested that preliminary investigations begin as to where the funds for the director's salary should be secured. ACTION: Chairman Brown stated that he would talk with Keith Murdoch about transferring budgeted funds to the Foundation to enable the renovation to begin. Dick Ryan will meet with all the organizations at the Horace Mann School on February 9-10-11, 1972 from 9 a.m. until 12 noon. Floor plans will be available through Barbara Titus at the Library. Groups should phone in advance to make appointments with the secretary. After all this information is gathered the Utilization Committee will meet with the experts to determine if the requests are reasonable. T! T CAC- 209 CULTURAL ARTS COMMISSION MINUTES - continued Chairman Brown will contact Keith Murdoch about the alloca- tion of funds for the expertise needed on a per diem basis. The secretary was instructed to get the floor plans and a copy of the proposed lease to Mr. Ryan. A discussion ensued about the Kersten property. ACTION: Upon motion by Commissioner Salaets, seconded by Commissioner Jones and unanimously carried, the Commission will write a letter to the City Manager requesting that he contact Dr. Kersten about leasing the adjoining property for a parking facility. The Commission discussed also the possibility of acquiring Fremont School. ACTION: Commissioner Salaets was instructed to write a letter to the City Council in regard to the Fremont Junior High School Facility with copies to R. Kenton Wines, Anaheim Union High School District Superintendent, and Keith Murdoch, Anaheim City Manager. STANDING COMMITTEE: Commissioner Jones reported that the Standing Committee is still working on the Master Calendar and Directory. She also stated that a Membership Committee was formed to study ways to increase the Standing Committee's membership. ACTION: Commissioner Jones was asked to direct a letter to the Chamber and the Women's Division asking if they would help finance the Master Calendar. BUDGET REVIEW: A review of the present budget was presented by Mr. William Griffith, Library Director. ACTION: Upon motion by Commissioner Salaets, seconded by Commissioner Jones and unanimously carried, Chairman Brown was a~thorized to prepare a preliminary budget on the City's forms and bring it back to the Commission for approval. DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be held on March 2, 1972 at 9:30 a.m. in the Anaheim Public Library Conference Room. ADJOURNMENT: adjourned at 12:15 p.m. JA:E. BROWN, CHAIRMAN There being no further business, the meeting BARBARA S. '~f'I'US, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION REGULAR MEETING DATE: Thursday, February 3, 1972 9:30 a.m. Anaheim Public Library Conference Room 500 West Broadway Anaheim, CA 92805 PRESENT: ABSENT: 2 3 4 5 6 o 10. AGENDA CALL TO ORDER INVOCATION MINUTES COMMUNICATIONS GENERAL REPORT COMMITTEE REPORTS a. utilization b. Architectural c. Heritage d. Standing Committee NEW BUSINESS QUESTIONS AND COMMENTS FROM THE PRESS DATE OF THE NEXT REGULAR MEETING March 2, 1972 ADJOURNMENT PLEASE NOTIFY THE SECRETARY, MRS° TITUS--533-5237, ATTEND THIS MEETING. IF YOU CANNOT CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JANUARY 6, 1972 CAC - 204 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in Conference Room 6 of the Disneyland Hotel, 1150 West Cerritos, Anaheim, California on Thursday, January 6, 1972, at 2:00 p.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Jones A. L. Mahoney Aaron J. Tofield Earl E. Dahl Mrs. Norman V. Salaets Bernard L. Smith EX OFFICIO MEMBERS Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Jack C. Dutton, Mayor William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Mrs. Vi Wheeler, Ana-Modjeska Players Bernard W. Jordan, Anaheim Foundation Jose Arias, Anaheim Foundation Arnold Hirsch, Anaheim Camera Enthusiasts Mr. and Mrs. Charles A. Pearson Richard Ryan Louise Rupert, Dance Theater of Orange County Elsie Reed, Dance Theater of Orange County Bernice Douglas, Anaheim Art Association Bette Reinhartsen, ANAHEIM BULLETIN Arlene Stephens, Women's Division, Chamber of Commerce Otga Bass, Searchers Gem and Mineral Society PRESENT: SECRETARY Barbara Titus CAC - 205 CULTURAL ARTS COMMISSION MINUTES - continued CALL TO ORDER: There being a quorum present, the meeting was called to order by Chairman Brown at 2:10 p.m. INVOCATION: The invocation was offered by Rabbi Tofield. MINUTES: The minutes of the December 1 and December 13, 197] meetings were approved as mailed upon motion by Commissioner Mahoney. THE MOTION WAS DULY SECONDED AND UNANIMOUSLY CARRIED. LEASE AGREEMENT: Chairman Brown asked the City Manage~ Keith Murdoch to review the proposed lease with the Commission. ACTION: The City Manager will clarify the parking lot question before the proposed lease goes to the Anaheim City School District Board of Trustees for their approval. The lease will be delivered approximately Monday, January 10, 1972. Commissioner Jones moved that the Commission endorse the lease as written and will be modified. THE MOTION WAS SECONDED AND UNANIMOUSLY CARRIED. COMMITTEE REPORTS ARCHITECTURAL AND CONSTRUCTION COMMITTEE: Commissioner Mahoney distributed and reviewed with the Commission a pro- posed renovation time table. STANDING COMMITTEE: Commissioner Jones asked that a deter- mination of the logo be made by the Commission. ACTION: It was the consensus that the cultural arts center does need an identifying logo and it would be used for all the cultural arts activities related to the cultural arts center (stationery, newsletter, directory, calendar, etc.) Commissioner Tofield moved that the Standing Committee be instructed to develop a logo and that the final selection be made by the Board of Directors of the Anaheim Foundation for Culture and the Arts. MOTION WAS DULY SECONDED AND UNANIMOUSLY CARRIED. INTRODUCTION OF MR. RICHARD RYAN: Chairman Brown introduced Mr. Dick Ryan, the cultural arts center renovation project coordinator, to the Commission and those present. CAC - 206 CULTURAL ARTS COMMISSION MINUTES continued Chairman Brown announced that Mr. Ryan could be reached through the secretary, 533-5237, at the Anaheim Public Library. COMMENTS FROM THE PRESS: Bette Reinhartsen announced that the ANAHEIM BULLETIN will have a photo page concerning the Horace Mann School. She gave credit to Bruce Cummings, Anaheim Publ~ Information Office, for developing the story. The Commission and Mr. Jordan commended outstanding support that has been given center project. the BULLETIN for the to the cultural arts DATE OF THE NEXT MEETING: The next regular meeting of the Cultural Arts Commission will be held on Thursday, February 3, 1972 at 9:30 a.m. in the Anaheim Public Library Conference Room. ADJOURNMENT: The meeting adjourned at 3:08 p.m. JA~ E. BROWN, CHAIRMAN B~BARA S. TIWS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION REGULAR MEETING DATE: Thursday, January 6, 2:00 to 3:00 p.m. Disneyland Hotel Conference Room 6 1150 W. Cerritos Anaheim, CA 92802 1972 PRESENT: ABSENT: AGENDA 1. CALL TO ORDER 2. INVOCATION 3. COMMUNICATIONS 4. INTRODUCTION OF DICK RYAN 5. COMMITTEE REPORTS A. Utilization B. Architectural C. Heritage D. Standing Committee Determination of the 6. NEW BUSINESS 7. QUESTIONS AND COMMENTS FROM THE PRESS 8. DATE OF THE NEXT REGULAR MEETING February 3, 1972 9. ADJOURNMENT logo CULTURAL ARTS CENTER BOARD OF DIRECTORS MEETING IMMEDIATELY AFTER THE COMMISSION MEETING. PLEASE NOTIFY THE SECRETARY IF YOU CANNOT ATTEND THIS MEETING. CAC - 200 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES DECEMBER 13, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special joint meeting with the ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS in the Conference Room of the Haskett Branch Library, 2650 West Broadway, Anaheim, California, on Monday, December 13, 1971 at 3:00 p.m. PRESENT: ABSENT: ABSENT: PRESENT: ABSENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Aaron J. Tofield A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS Leta Archer Jose Arias Bernard W. Jordan James Webb Frank Brett Anna Cruse Carl Karcher Charles A. Pearson ALSO PRESENT: Frank Lowry, Deputy City Attorney CAC ~ 201 PRE SENT: SECRETARY Barbara S. Titus CALL TO ORDER: The special joint meeting of the Cultural Arts Commission and the Anaheim Foundation for Culture and the Arts was called to order at 3:15 p.m. by Commission Chairman Jack Brown. INVOCATION: The invocation was given by Rabbi Tofield at the request of Chairman Brown. ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS BYLAW ADJUSTMENTS: The bylaws were reviewed and discussed. ACTION: The following changes were made: BOARD OF DIRECTORS 3.01 The authorized number of directors shall be twenty-five members, until changed by amendment to these bylaws as hereinafter provided, and nine members of the Board shall constitute a quorum for the transaction of business. 3.09 Removal. A Director may be removed from office for cause by a vote of a majority of the Directors with the exception that no member of the Cultural Arts Com- mission nor any of the appointed representatives of the three school districts may be removed except by action of their governmental bodies. A motion was made by Commissioner Dahl that the bylaws of the Anaheim Foundation for Culture and the Arts be accepted as changed. THE MOTION WAS SECONDED AND CARRIED. A motion duly made and seconded was unanimously passed by the four members of the Anaheim Foundation £or Culture and the Arts that were present. A telephone call was made to Mr. Carl Karcher who also voted affirmatively. This then provided the necessary quorum. SELECTION OF THE SEVEN CULTURAL GROUPS REPRESENTATIVES: Those present reviewed the proposed Criteria For Selecting Organizations to be Represented on the Anaheim Foundation For Culture and the Arts, Suggested Cultural Groups, and Resident Groups. Ail three CAC - 202 recommendations were suggested by Commissioner Ruth Salaets. ACTION: Criteria for Selecting Cultural Organizations The changes made were: The seven cultural groups to be represented on the Board of Directors would be selected annually by the Foundation Board. 6. Delete Last paragraph-- delete Suggested Cultural Groups as Recommended by Ruth Salaets ACTION: Selected to serve on the Cultural Arts Board of Directors Center the charter year were: 1. Mother Colony House Advisory Board 2. Anaheim Art Association 3. Women's Division, Anaheim Chamber of Commerce 4. Anaheim Camera Enthusiasts 5. Searchers Gem and Mineral Society 6. Dance Theater of Orange County 7. Anaheim Ebell Club Commissioner Dahl moved that the Commission accept the seven cultural groups recommended and that these people be notified immediately. THIS MOTION WAS SECONDED AND CARRIED. Jose Arias moved that the Anaheim Foundation for Culture and the Arts accept the seven recommended cultural groups. THE MOTION WAS SECONDED AND CARRIED. Resident Groups as Recommended by Ruth Salaets ACTION: TABLED HORACE MANN FACILITY LEASE AGREEMENT: Mr. Frank Lowry, Deputy City Attorney, reviewed the lease agreement. He stated that it was a very rough draft and had not been approved by Mr. Geisler, City Attorney or by Mr. Keith Murdoch, City Manager. ACTION: Chairman Brown asked Frank Lowry to notify the Commission when they can expect a copy of the lease and of the option to lease to be communicated to the Anaheim City School District for signature. CAC - 203 Commissioner Tofield asked that the lease be tabled for more definite information. DATE OF THE FIRST MEETING OF THE CULTURAL ARTS CENTER BOARD OF DIRECTORS: The first meeting of the Cultural Arts Center Board of Directors will be held at the Disneyland Hotel, Conference Room 6, 1150 West Cerritos, Anaheim, California, on January 6, 1972 at 3:00 p.m. DATE OF THE NEXT REGULAR CULTURAL ARTS COMMISSION MEETING: The date of the next regular Cultural Arts Commission meeting will be held at the Disneyland Hotel, Conference Room 6, 1150 West Cerritos, Anaheim, California, on January 6, 1972, at 2:00 p.m. ADJOURNMENT: The meeting adjourned at 5:10 p.m. J~ E. Brown, Chairman ~~tu~ , Secretary Bernard W. Jordan, Chairman Anaheim Foundation for Culture and the Arts T! T CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES DECEMBER 1, 1971 CAC- 197 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Conference Room of the Anaheim Public Library, 500 West Broadway, Anaheim, California, on Wednesday, December 1, 1971 at 3:30 p.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS John J. Collier Jack C. Dutton, Mayor Keith A. Murdoch, City Manager William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Carl Karcher, Anaheim Foundation for Culture and the Arts Ruth Edmondson, Auxilia d'Arts JoAnn Barnett, Anaheim Elementary School Board Anna Cruse, Anaheim Foundation Vi Wheeler, Ana-Modjeska Players Leta Archer, Anaheim Foundation Bernard W. Jordan, Anaheim Foundation Bernice Douglas, Anaheim Art Association William Jollissaint James Webb, Anaheim Foundation Bruce Cummings, Anaheim News Bureau PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being no quorum, the meeting was called to order by Chairman Brown at 3:35 p.m. CAC - 198 INVOCATION: The invocation was given by Earl Dahl. APPROVAL OF MINUTES: The minutes of November 4, 1971 were approved as mailed upon motion by Earl Dahlo THE MOTION WAS SECONDED AND CARRIED. Commissioner Jones arrived at 3:37 p.m. to make a quorum. Chairman Brown distributed a report received from the Parks and Recreation Department. This report was requested by the Commission at the November 4, 1971 meeting. ACTION: This report was tabled until the next regular meeting. ORGANIZATION OF A BOARD OF DIRECTORS FOR THE CULTURAL ARTS CENTER: Chairman Brown asked those present for their ideas and recommenda- tions relative to the Board of Directors and to the table of organi- zation. The table of organization had been previously drawn on the blackboard in the Conference Room. ACTION: In the discussion that ensued it was decided that the Anaheim Foundation for Culture and the Arts' Executive Committee be expanded to include twenty-five members: 8 Foundation Executive Committee Members 7 Cultural Arts ~mmissioners 7 Representatives from cultural groups 3 - Representatives from the involved school districts- Anaheim City Elementary School Anaheim Union High School District North Orange County Junior College District The organizational chart was revised as follows: I CULTURAL ARTS COMMISSION ~ CULTURAL ARTS FOUNDATION BOARD OF DIRECTORS I D:rR .C'roP, I ' I II O OANIZA, O A { I , GROUP CAC- 199 A motion was made by Commissioner Salaets that the Cultural Arts Foundation Board of Directors be expanded to twenty-five members distributed as proposed. MOTION WAS SECONDED AND CARRIED. Following the above motion, on behalf of the Anaheim Foundation for Culture and the Arts who were also assembled in the joint meeting, Leta Archer moved that the Foundation endorse the motion passed by the Cultural Arts Commission. MOTION WAS SECONDED AND CARRIED. Chairman Brown duly asked the secretary to make this action a part of the official minutes. It was noted at this time of members constituting a legal meeting. that with such a large board, the number quorum should be low enough to insure a The question of resident groups was raised by the representatives from the Ana-Modjeska Players and the Anaheim Art Association: ACTION: This question was tabled until after a meeting of the Board of Directors who will set the policies and guide- lines for the Center. The Cultural Arts Commission went into Executive Session at 4:49 p.m. and reconvened at 4:53 p.m. COMMUNICATIONS: The correspondence was noted by the Chairman. SPECIAL MEETING: A special joint meeting of the Cultural Arts Commission and the Anaheim Foundation for Culture and the Arts was called for December 13, 1971 at 3:00 p.m. for the purpose of se- lecting the seven cultural groups to be represented on the Cultural Arts Center Board of Directors. Notification of this meeting will be mailed prior to December 13, 1971 to the Commissioners and the Executive Board of the Foundation. It is very important to have a quorum present from both organizations so action may be taken at this meeting. DATE OF THE NEXT REGULAR MEETING: be held at 9:30 a.m. on January 6, Library Conference Room. The next regular meeting will 1972 in the Anaheim Public ADJOURNMENT: The meeting was adjourned at 5:00 p.m. /B RBARA S. ~ITUS, SECRETARY CULTURAL ARTS COMMISSION Memorandum of Meeting Held on November 29, 1971 at the Anaheim Personnel Office The meeting was called to order at 11:00 a.m. Present were: Jack E. Brown, Cultural Arts Commission Chairman Garry McRae, Personnel Director Ruth Salaets, utilization Chairman Barbara Titus, Secretary Jack Brown stated the meeting had been called to ascertain from the Personnel Director information deemed necessary by the Cultural Arts Commissioners relative to hiring a director for the Cultural Arts Center. He asked the following questions: 1. What qualifications would Mr. McRae consider important for such a director? 2. Would Mr. McRae make up a job classification brochure for use by the Commission? These matters were discussed at length. Mr. Brown asked Mr. McRae if it would be possible to receive a sample of a job specification for presentation to the Cultural Arts Commission at their meeting on Wednesday, December 1, 1971. Mr. McRae agreed to try to have the brochure available by that date but mentioned that due to the short notice and a busy schedule he might not be able to make the deadline. Mr. Brown thanked Mr. McRae for taking the time to meet with the Commissioners present and for his endeavors. The meeting adjourned at 11:55 a.m. T! · CAC - 192 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES NOVEMBER 4, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Conference Room of the Anaheim Public Library, 500 West Broadway, Anaheim, California, on Thursday, October 7, 1971, at 9:30 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Salaets Bernard L. Smith ABSENT: A. L. Mahoney Aaron J. Tofield ABSENT: EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce ALSO PRESENT: Lloyd Trapp, Parks & Recreation Patsy Ray, Parks & Recreation Steve Szueber, Creative Artists Leta Archer, Anaheim Foundation for Culture and the Arts Bernice Douglas, Anaheim Art Association Marion Fennell, Ebell Club Elizabeth J. Schultz, Library Board Chairman Bernard W. Jordan, Anaheim Foundation for Culture and the Arts PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Brown called the meeting to order at 9:30 a.m. TT T CAC - 193 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Ruth Salaets. APPROVAL OF MINUTES: The minutes of the October were approved upon motion by Commissioner Salaets. AND CARRIED. 1971 meeting MOTION SECONDED COMMUNICATIONS: Chairman Brown reviewed the correspondence. There was a request from Mrs. Tortolini for a copy of the Commission's mailing list. ACTION: The Commission feels it let individuals or organizations mailing list. Ail such requests the Chamber of Commerce. is not appropriate to have access to the should be referred to Chairman Brown commended Commissioner Salaets for her thought- fulness and consideration in sending letters to the Anaheim Union High School District and the City Council regarding the Anaheim Band and Drill Team Spectacular. ACTION: Chairman Brown instructed all Commissioners to call the secretary and send letters of commendation whenever they think one is necessary. The letter will go out under their own name as a Cultural Arts Commis- sioner. The secretary was directed to send letters to Ken Clements and Bruce Cummings thanking them for their unselfish service in showing "Creative Hands" throughout the community. Mr. Bernard W. Jordan, Chairman of the Anaheim Foundation for Culture and the Arts, asked what action would be taken on the Choraleer's letter. ACTION: A motion was made by Commissioner Dahl that the Choraleer's letter of October 15, 1971 be referred to the Anaheim Foundation for Culture and the Arts. MOTION SECONDED AND CARRIED. A motion also was made by Commissioner Salaets that in order to expedite execution of letters relative to promotion, funding offers and fund raising events, such correspondence should be directed to the Foundation with- out action from the Commission. Copies should go to the Commission and if further action is desired on the part of the Commission it will be discussed at the next regu- lar meeting. All such correspondence should be acknowledged by the Commission stating that the correspondence has been directed to the Foundation. MOTION SECONDED AND CARRIED~ CAC - 194 CULTURAL ARTS COMMISSION MINUTES - continued Chairman Brown asked the Commissioners if they would like copies of all correspondence. ACTION: Those present thought it was not necessary to have individual copies. One copy could be circulated at the meeting. Copies will be sent to the Commissioners concerned. ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS: Bernard W. updated the Commission on Foundation activities. Jordan 1. Articles of incorporation of the Foundation have been drawn and signed by the eight members of the Executive Board. 2. Bylaws have been drawn, reviewed, and are waiting for revision. They are standard charitable bylaws. 3. The tax-exemption application is being prepared and should be finished by the first of next week. 4. The Campaign Mailing Committee is under the leadership of Mrs. Anna Cruse. Approximately 3,000 brochures have been mailed. Division Chairman will make personal or telephone follow up calls this coming week. 5. Cash in hand amounts to approximately $7,000 and pledges amount to approximately $14,000 which gives us an approximate total of $21,000. Commissioner Smith inquired about the recognition to liberal donors. Mr. Jordan stated that the Foundation has taken pre- liminary action about the recognition but it has not yet been determined officially. Mr. Jordan stated the Foundation will be issuing periodic progress reports and interest stories to the newspapers. The Public Information Officer will be releasing these stories once or twice a week. ACTION: Commissioner Salaets moved that the Commission express its appreciation to the Executive, Campaign, and Sponsoring Committees of the Foundation for all their achievements and that a letter be sent to those responsible for the brochure. MOTION SECONDED AND CARRIED. LEASE: Mr. Jordan stated that the Foundation has contacted the James Irvine Foundation. One of the prerequisites of the Irvine Foundation is that they would have to review the lease between the School Board and the City to determine if the lease would or would not violate certain regulations or provisions of their Foundation. He urged the Commission to see that the lease is CAC - 195 CULTURAL ARTS COMMISSION MINUTES - continued finalized so the Foundation can submit the lease to the Irvine Foundation before early January. Chairman Brown reported on the lease as it now stands. What has been tentatively decided is that the lease will be signed i~ediately as soon as it is submitted to the School Board. They are signing it in terms of complete conveyance of the property to the City as of the date of signature with an option until June 30, 1972 for us to take action. If by 1972 we have not entered and renovated the building or at least significantly started the project, the lease is declared null and void as of that date and the property reverts automatically to the School Board and will be demolished within thirty days. After the lease is signed it then becomes the option of the City Council to give the Cultural Arts Commission and Foundation the go ahead. ACTION: Chairman Brown directed that a letter go to the City Manager asking the present status of the lease and when the Commission could expect it to be executed. Chairman Brown discussed the fact that the Commission is not getting enough news publicity. ACTION: Chairman Brown directed that news releases be sent to the press after each Commission meeting because the public is not getting the information they should about the Horace Mann School project. CULTURAL ARTS STANDING COMMITTEE AND LOGO: Commissioner Jones asked the Commission for a determination on the logo and other recommendations that the Cultural Arts Standing Committee have directed her to bring before them. ACTION: Chairman Brown will meet with Commissioner Jones and the Sub-committee Chairmen before the next Standing Committee Meeting to review their recommendations and goals. PARKS AND RECREATION REPORT: Patsy Ray and Lloyd Trapp repre- senting the Park and Recreation Department distributed a copy of their budget for Recreation Cultural Programs for 1971-72. Copy is attached to the minutes. ACTION: Chairman Brown asked that the following additional information be made available to the Commission: 1o How much money comes into the revolving cultural arts account. 2. Types of cultural programs sponsored by Parks and Recreation. CAC - 196 CULTURAL ARTS COMMISSION MINUTES -- continued How many of the self-sustaining courses can be implemented at the Cultural Arts Center. a. How much involvement would it be. b. How many days. c. How many hours. d. How much money. e. How many people. f. Where courses are currently operating. Chairman Brown left at 11:15 a.m. and Vice Chairman Salaets chaired the remainder of the meeting. CULTURAL ARTS CENTER UTILIZATION COMMITTEE REPORT: Mr. Jordan asked if any action would be taken on the organizational chart prepared by the Utilization Committee. He stated that there should not be a distinction between the Cultural Arts Foundation and a Cultural Arts Board of Directors. The Cultural Arts Foundation and its Board of Directors will be expanded to serve as the Board of Directors for the Cultural Arts Center. CommissionersSalaets and Dahl reported on the last utilization Committee report. ACTION: No action was taken on the recommendations pre- sented by the Utilization Committee. DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be held on Thursday, December 2, 1971 at 9:30 a.m. in the Anaheim Public Library Conference Room, 500 West Broadway. ADJOURNMENT: The meeting adjourned at 11:30 a.m. E. BROWN, CHAIRMAN BARBARA S./TITUS, SECRETARY CITY OF ANAHEIM, CALIFORNIA Parks and Recreation Department July 15, 1971 TO: FROH: SUBJECT: The Cultural Arts C~mnisslon John J. Collier, Director, Parks & Recreation Department Your Request of Budget by the Parks and Recreation Department for Recreation Cultural Programs for 1971-72. ACTIVITY PERCENT *Recreation Supervlsor 20~ **Asst. Recreation Supervisor 50~ Communlty Band !00~ Family Theatre 100~ Greek Theatre Operations 1OO~ Music Under the Stars IO0~ ***Pops Chorale IOO~ Sunnier Musicale i00~ SALARIES SUPPLIES TOTA~ $ 2,844 $ $ 2,8q4 5,518 5,518 1,450 1,000 2,450 1,597 2,200 3,797 2,154 250 2,404 80 40O 480 1,504 300 !,80~ * I~ork with Horace Mann Cultural Arts Center Standing Cu,,,ittee of the Cultural Arts Commission representing the Director and preparing reports; Cultural Committee of the t~men's Olvlslon of the Chamber of Commerce and Department participation in the Carrousel; Serve on the Board of Ana-Hodjeska Players; Supervise any other staff part time or full time that supervises directly the various programs. ** First line supervlsion and Implementation of departmental recreation cultural program as listed above. *** Due to budget curtailment the Pops Chorale will be deleted effectlve September I, 1971 JJC:oo 7-15-71 630 N. Anaheim Blvd., Anaheim, California 92805 CAC 187 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES OCTOBER 7, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Conference Room of the Anaheim Public Library, 500 West Broadway, Anaheim, California, on Thursday, October 7, 1971 at 9:30 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack Eo Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Sataets Aaron J. Tofield ABSENT: A. L. Mahoney Bernard L. Smith ABSENT: EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks and Recreation Director william J. Griffith, Library Director Larry Sierk, Executive Directo~ Anaheim Chamber of Commerce ALSO PRESENT: Ruth Fennell, Anaheim Ebell Club Bernard W. Jordan, Anaheim Foundation for Culture and the Arts Alice Kendall, Writer's Workshop Elizabeth Schultz, Library Board Chairman Elsie Reed, Dance Theater of Orange County Angela McCance, SANTA ANA REGISTER Bette Reinhartsen, ANAHEIM BULLETIN PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: No quorum being present, the meeting was called to order by Chairman Brown at 9:30 a.m. CAC - 188 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was given by Commissioner Salaets. COMMUNICATIONS: The correspondence was reviewed by Chairman Brown. Minutes have been received from the Anaheim Beautiful Committee and the Anaheim Foundation for Culture and the Arts. LEASE: Chairman Brown discussed the present situation of the lease. Commissioner Tofield arrived at 9:35 a.m. to make a quorum. MINUTES: The minutes of September 21, 1971 were approved upon motion by Commissioner Dahl. MOTION SECONDED AND CARRIED. The Summary of the September 23, 1971 Meeting at Horace Mann School was presented to the Commission for their review. CARROUSEL OF ANAHEIM: A letter sent to the City Council by Commissioner Salaets was read and discussed by the Commission. ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS: A report was given by Bernard W. Jordan, Chairman of the Anaheim Foundation for Culture and the Arts. He stated that: 1. Stationery, envelopes and pledge cards are being donated to the Foundation. 2. Mrs. Vernon Cruse is the Chairman of the Campaign Mailing Committee and anyone interested in volunteering their help can contact her. 3. Mr. Don Mclntyre is the professional photographer in charge of the publicity photos. 4. The Public Information Office is taking care of the press releases. They also are developing the brochure for the Foundation. 5. Don May asked the Foundation to sponsor an exhibit and sale of his paintings. No decision has been reached. 6. The Articles of Incorporation for the Anaheim Foundation for Culture and the Arts are ready to be signed by the eight members of the Executive Committee and the Organizing Directors. Publicity will be released this afternoon. ACTION: Chairman Brown requested that Mary Jones as liaison of the Commission to the Foundation be in the publicity release. Chairman Brown expressed the Commission's appreciation for the leadership of Bernard W. Jordan and the work the Anaheim Founda- tion for Culture and the Arts has accomplished. He also thanked Mr. Jordan and his daughter, Mrs. Joseph Vargo, for the stove donated to the Cultural Arts Center. CAC - 189 CULTURAL ARTS COMMISSION MINUTES -- continued Mr. Jordan asked Chairman Brown if the Commission would send a letter of commendation to the ANAHEIM BULLETIN and the SANTA ANA REGISTER for the excellent support they have given the Horace Mann School Project. It was suggested that a liaison from the Foundation meet with the Center Utilization Committee and the Architectural and Construction Committee. ACTION: A motion was made by Commissioner Tofield that the Commission extend an invitation to the Anaheim Foundation for Culture and the Arts to select liaisons from the Founda- tion to the Center Utilization Committee and to the Archi- tectural and Construction Committee. MOTION WAS SECONDED AND CARRIED. Commissioner Salaets reported that Mu Phi Epsilon, a National Music Sorority, is having fund raising events for the purpose of donating a grand piano to the Cultural Arts Center. CENTER UTILIZATION COMMITTEE: Commissioner Salaets gave a report on her Center Utilization Committee. The Committee recommends the following: 1. Write to cities asking for copies of their program and policies and have them recommend two or three other cities that they know of with good cultural arts centers. Take their information and recommenda- tions (especially the recommendations and write them also) and write a composite of those policies and pro- grams for this committee to review and put in final form. 2. The Board of Directors should be in charge of the entire program and renovation of the building and they should hire a director at the earliest possible time, pre£erably before the renovation begins. 3. Recommend to the Commission that we go to the Foundation or to the City Council and ask them for a director now and his first year's salary. 4. Recommended organizational chart (next page) CAC - 190 CULTURAL ARTS COMMISSION MINUTES -- continued CULTURAL ARTS FOUNDATION IORGANIZATIONAL ADVISORY COMMITTEE I CITY COUNCILI i CULTURAL ARTS COMMISSIONI ICULTURAL ARTS BOARD OF DIRECTORS DIRECTOR SUPPORT GROUP Office Janitorial l TEACHING STAFF ACTION: The secretary was requested to mail letters to other cities for the Center Utilization Committee. The other recommendations were tabled. HERITAGE STANDING COMMITTEE: Commissioner Tofield reported that the Heritage Committee met at the home of Mr. and Mrs. Charles A. Pearson. He gave a summary of the meeting. High- lights were: 1. The establishment of a Mother Colony Household, membership is $2. 2. Display cases in the Cultural Arts Center to call attention to the Mother Colony House and the Mother Colony History Room. 3. A column in the newspaper called "By the Grapevine" relative to the news of Anaheim's heritage. Mrs. Elizabeth Schultz commented that there was a meeting of the Heritage Committee about two years ago that included representa- tives of the Friends of the Library, Library Board, Mother Colony House Advisory Board, and the Cultural Arts Commission. That report will be given to Commissioner Tofield for his information. Chairman Brown expressed his feelings about the importance of the Heritage Committee to this community and thanked Commissioner Tofield for reactivating this Committee stating that it is a part of the responsibilities of the Commission to make Anaheim's heritage known throughout the community. CAC - 191 CULTURAL ARTS COMMISSION MINUTES -- continued Chairman Brown stated that a special meeting between now and November 4, 1971 will be called only if it is really necessary. DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be held on November 4, 1971, 9:30 a.m. in the Anaheim Public Library Conference Room, 500 West Broadway, Anaheim, CA 92805. ADJOURNMENT: There being no further business, the meeting adjourned at 11:35 a.m. E. BROWN, CHAIRMAN' BARBARA S . T/~TUS , SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF MEETING AT HORACE MANN SCHOOL SEPTEMBER 23, 1971 PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Ao L. Mahoney Mrs. Norman V. Salaets Aaron J. Tofield ALSO PRESENT: CITIZENS OF ANAHEIM Jack Ogborn, Ana-Modjeska Players Geri and Don Fears, Anaheim Beautiful Don May, Designer Toni Francis, Jr. Ebell Club of Anaheim Hilda Endres, Price PTA Sherry Peeples, Price PTA Joe James, Fullerton Jr. College Diane Dailacis, Women's Division, Chamber of Commerce Walter Tips, Ana-Modjeska Players Arnold L. Hirsch, Anaheim Camera Enthusiasts Margaret C. Hirsch, Anaheim Camera Enthusiasts Roberta Jones, Sweet Adelines, Inc. Barbara Woody, Friends of the Library Violet Wheeler, Ana-Modjeska Players Patsy Ray, Anaheim Parks & Recreation I. O. Witte, Anaheim Art Association O. H. Scheidt, Cypress College Bette Reinhartsen, ANAHEIM BULLETIN June Brittain, Orange County Branch, National League of American Pen Women Mrs. Ray F. Larson, Dance Theater of Orange County Mrs. Lloyd E. Klein, Anaheim Art Association Bernice Douglas, Anaheim Art Association Mrs. Charles Decker, Dance Theater of Orange County C. H. Decker, Dance Theater of Orange County H. Van Hunnik, ANAHEIM BULLETIN CULTURAL ARTS COMMISSION SUMMARY OF SEPTEMBER 23, 1971 MEETING -- continued Mabel Ives Elva L. Haskett Elsie Reed, Dance Theater of Orange County Dorene Davis, Dance Theater of Orange County Chester Gromacki, Community College District Thelma Jordan, Anaheim Beautiful Bernard W. Jordan, Anaheim Foundation Russell Ireland, A.I.D. June Mclntyre Laragene Triplett, Benito Juarez PTA Janice Herr, Benito Juarez PTA Don McIntyre Mrs. William Fennell, Ebell Club Mrs. H. Stief, Grace Lutheran School Gary Garrett, Ana-Modjeska Players Mrs. J. Y. Zaguirre, Dance Theater of Orange County Mrs. Charles S. Hamilton, Dance Theater of Orange County Mr. David Panaiff, Dance Theater of Orange County Vi Schoppe, Dance Theater of Orange County Mr. and Mrs. C. A. Pearson, Mother Colony House Mr. and Mrs. C. M. Archer, Anaheim Foundation Yvonne Herbert, Anaheim Art Association Sylvia Graske, Anaheim Art Association Helen J. Wilbur, National League of American Pen Women, Orange County Branch Angela McCance, SANTA ANA REGISTER Ronnie James Philura Stockwell, Music Teachers' Association Temmie Miller, Women's Division, Chamber of Commerce Lidia Born, Women's Division, Chamber of Commerce Sister Helen Schwarz, Cornelia Connelly School Sister Dorothy O'Connell, Cornelia Connelly School Mrs. Patti Horelly, Anaheim Girl Scouts Eileen Gilmore, Anaheim Art Association Mr. and Mrs. Carl Karcher, Anaheim Foundation Mrs. Robert Hoskins, Junior Ebell Mrs. Jack Shaffer, Junior Ebell Ken Clements, Public Information Officer Mike Corner, Public Information Office Three representatives from Walker Jr. High CULTURAL ARTS COMMISSION SUMMARY OF SEPTEMBER 23, 1971 MEETING -- continued PRESENT: SECRETARY Barbara Titus The special Community Meeting of the Cultural Arts Commission met at the old Horace Mann School at 6:30 p.m. for a tour of this building. After the tour, refreshments were provided and served by the Junior Ebell Club in the Resource Room of the new Horace Mann School. The meeting was then opened at 7:30 p.m. The audio-visual presentation, "Creative Hands", was viewed. Reports were then given by Commissioners Tofield and Jones on the Arts Management Associates Study. Commissioner Mahoney reported on the renovation, Commissioner Salaets on the utili- zation, and Chairman Brown on the lease agreement and miscel- laneous remarks. The final report was given by Bernard W, Jordan, Chairman of the Anaheim Foundation for Culture and the Arts. A check was presented to Mr. Jordan from the Music at Walker Society (MAWS)--Walker Junior High School Music Booster Club. The meeting was adjourned by Chairman Brown at 8:50 p.m. CAC 184 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES SEPTEMBER 21, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special meeting in the Conference Room of the Anaheim Public Library, 500 West Broadway, Anaheim, California, on Tuesday, September 21, 1971, at 9:30 a.m. PRESENT: ABSENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Salaets A. L. Mahoney Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director william J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Bette Reinhartsen, Anaheim Bulletin Elizabeth Schultz, Library Board Chairman Elsie Reed, Dance Theater of Orange County Bernice Douglas, Anaheim Art Association Leta Archer, Anaheim Foundation Ken Helvey, Fullerton Junior College SECRETARY Barbara S. Titus CALL TO ORDER: No quorum being present, Chairman Brown opened the meeting at 9:30 a.m. CAC 185 CULTURAL ARTS COMMISSION MINUTES --- continued INVOCATION: The invocation was given by Commissioner Salaets. REVIEW OF THE CULTURAL ARTS COMMUNITY MEETING: Since there is no electricity in the Horace Mann Facility, a tour has been arranged to start at 6:30 p.m. The report meeting will start promptly at 7:30 p.m. in the new Horace Mann School's Resource Room. Refreshments will be served by the Junior Ebell Club in the Resource Room. The agenda for the evening is: "Creative Hands" slide presentation Arts Management Report by Commissioner Tofield Architectural and Construction Report by Commissioner Mahoney Center Utilization Committee Report by Commissioner Salaets Remarks and Lease Agreement by Chairman Brown Anaheim Foundation for Culture and the Arts Report by Bernard W. Jordan Commissioner Jones arrived at 9:45 a.m. to make the quorum. Commissioner Salaets announced that the Carrousel of Anaheim will he held at the Cultural Arts Center in 1972. Mr. Ken Helvey, Division Chairman of the Fine Arts Department at Fullerton Junior College, was introduced. Mr. Helvey stated that from reading the material given to him, he thinks the major step now is to develop the organizational chart and schedule for the use of the rooms. Mr. H~vey offered expertise from the Fullerton Junior College. This expertise would be in the areas of: 1. Art gallery 2. Crafts and ceramics 3. Theater CENTER UTILIZATION COMMITTEE: Commissioner Salaets reported that the Utilization Committee will meet on Monday, September 27, 1971 to develop the organizational chart for the use of the build- ing. Mr. Helvey was invited to attend the meeting. Chairman Brown requested Commissioner Dahl to work on the utilization Committee. Commissioner Dahl accepted. ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS: Commissioner Jones gave a report of the Anaheim Foundation of Culture and the Arts' September 20, 1971 meeting. The Commission suggested that CAC 186 CULTURAL ARTS COMMISSION MINUTES -- continued Carmen Dragon's name be given to Bernard Jordan as a consideration for the celebrity at the cocktail party. Chairman Brown discussed the lease agreement. There has been no change in the status of the lease. Chairman Brown did emphasize that everything in the lease is contingent on the people--if they want the facility they will have to pay for it. Before the lease can be signed, they will have to show enough money to put all the basic functional utilities in order. Mrs. Reed asked if there was some way to use the elementary students to generate interest for the Horace Mann School, e.g. flyers going home through the students. Chairman Brown asked Commissioner Jones to tell Mr. Jordan that Mr. Dick Anderson will work on the Foundation Campaign Committee with the secondary schools. DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be held on October 7, 1971 in the Anaheim Public Library Conference Room, 500 West Broadway, at 9:30 a.m. JACK BROWN, CHAIRMAN BARBARA S.~TITUS, SECRETARY CAC 181 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES SEPTEMBER 2, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Conference Room of the Anaheim Public Library, 500 West Broadway, Anaheim, California, on Thursday, September 2, 1971, at 9:30 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Aaron J. Tofield Bernard L. Smith EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce John Harkey, Public Information Office Mr. and Mrs. Donald Fears, Anaheim Beautiful SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, the meeting was called to order by Vice Chairman Salaets at 9:40 a.m. CAC 182 CULTURAL ARTS COMMISSION continued INVOCATION: The invocation was given by Rabbi Tofield. MINUTES: The minutes of July 8, July 27, July 30, August 3, and August 5, 1971 were approved upon motion by Commissioner Mahoney and duly seconded. MOTION CARRIED. COMMUNICATIONS: The communications were read by the secretary. ARCHITECTURAL AND CONSTRUCTION COMMITTEE: Commissioner Mahoney gave a report on the Architectural and Construction Committee. ACTION: Commissioner Jones moved that Commissioner Mahoney's report be accepted and Mr. Bernard W. Jordan be advised that the Commission would need $30,000 for remodeling and $8,000 for furnishingsto open the proposed Cultural Arts Center. THE MOTION WAS SECONDED AND CARRIED. It was proposed that an ad hoc committee be formed to solicit furnishings from the community to be used in the Cultural Arts Center. ANAHEIM BEAUTIFUL REPORT: Mr. and Mrs. Donald J. Fears reported to the Cultural Arts Commission on the proposed program, 1971-72, for Anaheim Beautiful. Mr. Fears requested his report be made part of the minutes. ACTION: The report will be attached to the minutes as requested. A letter of commendation will be sent to Anaheim Beautiful from the Cultural Arts Commission. It was also decided "Youth Committee on Arts Commission. to explore the possibility of having a Cultural Arts" to work with the Cultural Mr. and Mrs. Fears left at 10:55 a.m. Chairman Brown arrived at 10:55 a.m. and assumed chairmanship. Chairman Brown discussed his conversation with the City Manager and the City Attorney about the lease. There are still some legal details that must be worked out before the lease is put in the final form and ready to sign. The Community Meeting was discussed by the Commissioners. ACTION: The Community Meeting was called for Thursday, September 16, 1971 at 7:00 p.m. at the old Horace Mann School. The agenda will include: 1. Tour of the building 2. Update reports by the Renovation and utilization Committees CAC 183 CULTURAL ARTS COMMISSION continued 3. Report from Brad Fry 4. Report from Bernard W. Jordan, Chairman of the Anaheim Foundation for Culture and the Arts 5. "Creative Hands" slide presentation Signs will be put on the wall stating how much the renovation will be. Chairman Brown will have transparencies made to support the reports. It was suggested, if possible, that the Project Coordinator be at the Community Meeting. The purpose of this meeting is to: 1. Bring the people up to date 2. Generate new enthusiasm 3. Kick off the "elbow grease" brigade CENTER UTILIZATION COMMITTEE: Commissioner Salaets reported on her interview with Mr. Martin Sklar. Mr. Sklar definitely recommended a professional director for the facility before the renovation starts. He also recommends that air-conditioning be considered in the first phase of renovation. SPECIAL MEETING: A special meeting was called for by Chairman Brown on Tuesday, September 14, 1971 at 9:30 a.m. in the Anaheim Public Library Conference Room. Commissioner Salaets reported that the schools cannot participate in the Carrousel of Anaheim if it is held in February instead of May. The Carrousel Committee would like to have the Carrousel at the Horace Mann School for the entire month of May. The Commission decided to try and have the Horace Mann facility opening on May 1 (Cultural Arts in Anaheim Month.) HERITAGE COMMITTEE REPORT: The report from the Heritage Committee will be given at the next regular meeting. DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be on October 7, 1971 in the Anaheim Public Library Conference Room, 500 West Broadway, at 9:30 a.m. ADJOURNMENT: adjourned at 12:10 p.m. JACK~. BROWN, CHAIRMAN There being no further business, the meeting BARBARA S. TITUS, SECRETARY SeptemBer 1, 1971 City of Anaheim Cultural Arts Commission c/o Barbara Titus, Secretary Anaheim Public Library 500 West Broadway Anaheim, California Gentlemen: In accordance with the requirements for your Standing Committees, we, the Board Members of ANAI-IEIM BEAUTI~'IJL, herein submit our pro- posed progra~ for the year 1971-72 for your review. Enclosed also find our budget for the year 1971-72. The first section of our report contains a list of officers. The second section lists the liaison representatives. The third section lists the com- mittee structure and the chairman for each committee. The fourth section lists the committed projects, and the fifth section lists the planned pro- jects for the year 1971-72. Within Section Four, Committed Projects, Item No. 2 indicates that we are hosting the Anti-Litter League Annual Meeting in November at the Grand Hotel. This is an extra special public meeting involving all of the cities of the State of California that are competing for the Stauffer Award. We expect five hundred people, from all over the State of California, to attend and we hope that all of the members of your organization can be pre- sent. Our speaker will be Lt. Governor Reinecke. We will be forwarding notices to you within the next few weeks for this very important meeting. In the Fourth Section under Committed Projects, we have as Item No. 4 an assist to the CulturaI Arts Commission. To be more definitive, this is a $250.00 contribution that our Committee is making to the Cultural Arts Center via the Anaheim Foundation of Culture & the Arts. We have coord- inated this with Mr. Jordan and we have collected $76.00 as of this date for this very worthy project. Also listed under Committed Projects is our Annual Awards Luncheon. This program is scheduled for October ll, 1971, in the Magnolia Room of the Disneyland Hotel. We expect over 200 people to attend this luncheon CHARTER ORGANIZING COMMITTEE · Mrs, Thelma Jordan, Mrs. Leta Archer, Mrs. Sally WMte, Mrs. Persls Ward, Mr. Donald J. Fears, Mrs. Jerry Fears, Miss Adah Wilcox. I'( ~()X 42~ ANiAHEIM' ANAHEIM 9-1-71, Cultural Arts Commission ...... [[BEAUTIFUL' meeting. The speaker for this meeting is Mr. Bruce Jones, who works in Sacramento with Lt. Gov. l~einecke in regard to ecological problems. 'We hope all the members of the Cultural Arts Commission will also be able to make this very important meeting. Our membership has grown to 86 members with one-third of this being cor- porate and organizational memberships, one-third of it fatally memberships and one-third individual memberships. We are looking forward to a great year with your help and suggestion. Please provide us with comments. DJF:lds Enclosures Respectivel' ars, ]President CHARTER-ORGANIZINGCOMMITTEE *Mrs. Thehna Jordan, Mrs. Leta Archer, Mrs. Sally White, Mrs. Persis Ward, Mr. Donald J. Fears, Mrs, Jerry Fears, Miss Adah Wilcox. ANAIIEIM BEAUTIFUL 1971- 72 OFFICt~RS President Vice-President Second Vice- President Recording Secretary Corresponding Secretary & Pa rliamentarian Treasurer Director Director Director Director Director Donald J. Fears Mrs. Leta Archer Dennis Thom Mrs. Dee Rose Mrs. Oeri Fears Mrs. Marjorie Hunt Frank I-fall Mrs. Ruth Salaets Mrs. Thelma 3ordan Rev. Harley J. Murray Mrs. Persis Ward ANAHEIM BEAUTIFUL I971-72 LIAISON REPRESENTATIVES City of Anaheim Liaison Rep. (Parks & iKecreation Dept.) City o£ ~naheirn Liaison Rep. (Planning Dept. ) Youth Liaison Representative Youth Liaison Representative Paul Saito Don McDaniel not assigned not assigned \Vays &- ,'vfcans Conlmitzee ~ro,Q r an~ Co?nn~.itt c e President's Projects Committee Public Relations Committee .%wards Con~.mitt c e ~.ayor's Liaison Com~nittee Display Con~.?.itt c e Youth Oroup Comrr~ittee Cash i'or Cans iv[rs. ~lainc Smith Mrs. Marjorie Hunt Mrs. Thchv~a Jordan Donald J. Fears Mrs. Leta ~rcher - Co Chairman Frank Hall Mrs. Persis %Vard Sally ~A~hit e Dennis Thom ,V~rs. ~V~arlene Campbell ,~Vlrs. Ellen Chapman Rev. Harley J. IV~urray Bill Daly ANAHEIM BEAUTIFUL 1971-72 COMMITTED i~ROJECTS 1. Lincoln Avenue Mini Park. 2. Host for Anti-Litter League Annual Meeting. 3. Carrousel Exhibit. 4. Assist Cultural Arts Commission. 5. Awards Program. 6. Membership Drive. ANAIIt,;IM I~EAUTI1FUL [971-72 ]PR. OPOSED BUDGET Nlembe r ship (renewals) Memberships (new) ~,%ays & Means 300. O0 500. O0 1, 200. O0 2, 000. O0 Public ity Awards Membership expense Suppl les Annual Program Miscellaneous ]Projects 60. O0 150. 00 5.00 lZO. O0 250. O0 100. O0 1, 315. O0 2,000. O0 ANAHEIM BEAUTIFUL 1971-72 imLANNED PROJECTS 1. Assist Scenic Corridor concept for Santa Aha Canyon. 2. Assist Santa Aha Canyon Green Belt Plan and Yorba Park Development. 3. Youth Group Projects A. Bicycle trails. B. Schools landscaping C. l~lanting projects - Girl Scouts, etc. 4. Abandoned properties ordinance revisions. 5. Freeway landscaping. 6. City entrances beautification and identification. 7. Cash for Trash Program. g. Assist Urban t~edevelopment. 9. Historical Landmarks Study and Publish. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES AUGUST 5, 1971 CAC - 178 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Conference Room of the Anaheim Public Library, 500 West Broadway, Anaheim, California, on Thursday, August 5, 1971, at 9:30 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Jones Mrs. Norman V. Salaets Earl E. Dahl A. L. Mahoney Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor Mrs. Elizabeth J. Schultz, Chairman, Anaheim Public Library Board Bernard W. Jordan, Anaheim Foundation for Culture and the Arts Ken Clements, Public Information Officer Mrs. Charles A. Pearson~ Chairman~ Mother Colony House Advisory Board SECRETARY Barbara S. Titus CALL TO ORDER: No quorum being present, Chairman Brown opened the meeting for discussion at 9:40 a.m. CAC 179 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was offered by Commissioner Jones. COMMUNICATIONS: Chairman Brown presented the communications to the Commission. Commissioner Salaets' letter to Mr. Melvin Hilgenfeld was discussed. CULTURAL ARTS CENTER CAMPAIGN ORGANIZATION: Plan for financing: The Anaheim Foundation for Culture and the Arts will start its sixty day fund raising drive in the middle of August. Mr. Jordan will keep the Commission informed of their progress. Be Activate construction project plan and execution: Commissioner Mahoney will develop a time table for the renovation of the proposed Cultural Arts Center scheduled to start immediately after the sixty day fund raising campaign. Plans will be completed by the next meeting. C. Develop publicity campaign in conjunction with all committees. 1. Need for professional guidance. Public Information Officer, Ken Clements will assist the Commission on its publicity as his time permits. 2. The Anaheim Foundation for Culture and the Arts should have a publicity committee. Suggested to help with that committee were: Chuck Alee, George Colouris, and/or Wally Boyko. 3. Work closer with the cultural arts organizations developing material for press releases. This could be handled by the Anaheim Foundation's publicity committee. CULTURAL ARTS CENTER ORGANIZATIONAL CHART: After considerable dis- cussion, the organizational chart was revised. (See attached sheet.) GRANT CORPORATION AND NOHL RANCH: ACTION: Commissioner Salaets will write a letter to Bill Stark advising him that the Cultural Arts Commission is still interested in a Cultural Center located on Nohl Ranch. CAC - 180 CULTURAL ARTS COMMISSION MINUTES -- continued DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be held on September 2, 1971 in the Anaheim Public Library Conference Room, 500 West Broadway, at 9:30 a.m. ADJOURNMENT: There being no further business, the meeting adjourned at 11:20 a.m. '.. BROWN, CHAIRMAN /~BARBARA S. TITUS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION CULTURAL ARTS COMMISSIONS' RECOMMENDATIONS FOR THE DEVELOPMENT OF THE ANAHEIM MUSEUM AND CULTURAL ARTS CENTER It is recommended by the Cultural Arts Commission that "Plan C" of the Arts Management Associates, Inc. report, page 48a-- Appendix 7, be accepted with the stipulation that the "Cultural Arts Foundation provide the necessary professional management." MUNICIPAL GOVERNMENT CULTURAL ARTS COMMISSION~--~ PUBLIC CULTURAL ORGANIZATIONS ! ! CULTURAL FOUNDATION PROVIDING PROFESSIONAL MANAGEMENT 1 CULTURAL CENTER It is recommended at this time that a lease agreement be completed between the City of Anaheim and the Anaheim City School District. This lease agreement then would provide a legal basis under which the City of Anaheim could convey utilization responsibility to the Cultural Foundation. It is recommended that the *Anaheim Foundation for Culture and the Arts set their fund raising goal for $100,000. This is the amount needed to open the doors of the Cultural Arts Center. It is recommended that the Anaheim Foundation of Culture and the Arts fund raising drive be initiated on August 15, 1971. This campaign will run for approximately sixty days. *Chairman of the Anaheim Foundation of Culture and the Arts is Bernard W. Jordan. REV. 8-6-71 bst CAC 176 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES AUGUST 3, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special meeting in the Council Chambers, Anaheim City Hall, 204 East Lincoln, Anaheim, California, on Tuesday, July 27, 1971, at 11:00 a.m. PRESENT: ABSENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown A. L. Mahoney Mrs. Norman V. Salaets Aaron J. Tofield Earl E. Dahl Mrs. Wesley V. Jones Bernard L. Smith PRESENT: ABSENT: ALSO PRESENT: PRESENT: EX OFFICIO MEMBERS Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor William J. Griffith, Library Director Mark A. Stephenson, Mayor ProTem Calvin L. Pebley, Councilman Don Roth, Councilman SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Brown called the meeting to order at 11:10 a.m. CAC- 177 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Rabbi Tofield. RECOMMENDATIONS TO THE CITY COUNCIL: Chairman Brown reviewed the recommendations with the City Council. A discussion ensued and alternate recommendations offered. ACTION: Recommendation Number One (Table of Organization) to be amended. The other recommendations will remain the same. (Revised list attached.) REPORT FROM ANAHEIM FOUNDATION OF CULTURE AND THE ARTS: The report from Bernard Wo Jordan, Chairman of the Anaheim Foun- dation of Culture and the Arts, was read by Chairman Brown. Discussion followed. DATE OF THE SCHOOL BOARD MEETING: The meeting with the Anaheim Elementary School Board will be on August 3, 1971, at 7:30 p.m. in the School Administrative Building, 412 East Broadway. The Creative Hands slide presentation will be shown at 8:30 p.m. DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be held on August 5, 1971, at 9:30 a.m. in the Anaheim Public Library Conference Room, 500 West Broadway. ADJOURNMENT: There being no further business, the meeting adjourned at 12:15 p.m. JACK~. BROWN, CHAIRMAN BARBARA S.×TITUS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION CULTURAL ARTS COMMISSIONS' RECOMMENDATIONS FOR THE DEVELOPMENT OF THE ANAHEIM MUSEUM AND CULTURAL ARTS CENTER It is recommended by the Cultural Arts Commission that "Plan C" of the Arts Management Associates, Inc. report, page 48a-- Appendix 7, be accepted with the stipulation that the "Cultural Arts Foundation provide the necessary professional management." CULTURAL FOUNDATION PROVIDING PROFESSIONAL MANAGEMENT MUNICIPAL GOVERNMENT CULTURAL ARTS COMMISSION PUBLIC CULTURAL ORGANIZATIONS CULTURAL CENTER It is recommended at this time that a lease agreement be completed between the City of Anaheim and the Anaheim City School District. This lease agreement then would provide a legal basis under which the City of Anaheim could convey utilization responsibility to the Cultural Foundation. It is recommended that the *Anaheim Foundation for Culture and the Arts set their fund raising goal for $100,000. This is the amount needed to open the doors of the Cultural Arts Center. It is recommended that the Anaheim Foundation of Culture and the Arts fund raising drive be initiated on August 15, 1971. This campaign will run for approximately sixty da?s. * Chairman of the Anaheim Foundation of Culture and the Arts is Bernard W. Jordan. REV. 8-4-71 bst CAC 172 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JULY 30, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special meeting in the Conference Room, Disneyland Administra- tion Building, 1313 South Harbor Blvd., Anaheim, California, on Friday, July 30, 1971, at 11:00 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Ao L. Mahoney Mrs. Wesley V. Jones Mrs. Norman V. Salaets ABSENT: Bernard L. Smith Aaron J. Tofield ABSENT: EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce ALSO PRESENT: Bernard W. Jordan, Anaheim Foundation for Culture and the Arts PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, the meeting was called to order by Chairman Brown at 11:10 a.m. CAC 173 CULTURAL ARTS COMMISSION MINUTES -- continued COMMUNICATIONS: Chairman Brown reviewed the cover letter sent to Mr. Martin Sklar, President of the Anaheim City School Board, with the Arts Management Associates' report. He also reviewed the flyer to be mailed to all organizations regarding the Cultural Arts Slide Presentation. ACTION: Chairman Brown will revise the flyer and also draft a cover letter for the slide presentation. He requested that each Commissioner be given about ten flyers for their own distribution. CULTURAL ARTS COMMISSION MATERIAL GIVEN TO THE COMMISSIONERS: Chairman Brown requested that the secretary provide each Commissioner with a three-ring notebook and that everything be pre-punched before distribution. ACTION: The Secretary will order notebooks and set them up as directed. INVOICES FROM ARTS MANAGEMENT ASSOCIATES, INC.: After discus- sion of the invoices, it was decided that the extra charges for both the overtime and the extra copies be charged to the Cultural Arts Commission's budget and the bill for $1800 be presented to the City Council for payment. ACTION: Commissioner Dahl moved it be recommended that extra charges be paid from the budget and the $1800 be approved for payment by the City of Anaheim. THE MOTION WAS DULY SECONDED AND CARRIED. CULTURAL ARTS SLIDE PRESENTATION: During the accelerated drive for the slide presentation, the decision was made that the film should be shown several times a week. ACTION: Chairman Brown will discuss this possibility with Mr. Ken Clements, City of Anaheim's Public Information Officer. CULTURAL ARTS COMMISSION BUDGET: The budget as approved by the City Council was reviewed by the Commission. ACTION: Chairman Brown will contact Mr. William Griffith, Library Director, in regard to several questions concern- ing the budget. REVIEW OF ARTS MANAGEMENT ASSOCIATES' REPORT: A discussion ensued about the type of governmental control desirable for the Cultural Arts Center. ACTION: A motion was made by Commissioner Jones that CAC - 174 CULTURAL ARTS COMMISSION MINUTES -- continued "Plan C" with the stipulation that "the Cultural Foundation provide professional management" be recom- mended. THE MOTION WAS DULY SECONDED AND CARRIED. LEASE AGREEMENT BETWEEN CITY AND SCHOOL BOARD: A lease agreement was discussed by the Commissioners. ACTION: Chairman Brown will discuss the lease with the City Manager. RECOMMENDATIONS TO THE ANAHEIM FOUNDATION OF CULTURE AND THE ARTS: In the discussion, it was recommended that the Com- mission ask the Anaheim Foundation for Culture and the Arts to raise $100,000 for the Cultural Arts Center. Mr. Jordan, Chairman of the Foundation, stated that their goal would be $150,000. ACTION: Commissioner Mahoney moved that the Commission recommend to the Anaheim Foundation for Culture and the Arts that they set their fund raising goal for $150,000. MOTION WAS SECONDED AND CARRIED. TIME TABLE: The fund raising drive will commence no later than August 31, 1971. This drive will continue for sixty days from the day it starts. ARCHITECTURAL AND CONSTRUCTION COMMITTEE: Commissioner Mahoney brought to the attention of the Commission the need for some direction for his committee. ACTION: Chairman Brown asked Mr. Mahoney to reactivate his committee and bring to the Commission a construction time table. It is planned that construction will start at the conclusion of the fund raising campaign. ARTS MANAGEMENT ASSOCIATES' REPORT: It was recommended that the Commission meet with Arts Management for a definitive review of their recommendations. ACTION: Chairman Brown will schedule a meeting with Arts Management Associates. MINUTES: Chairman Brown suggested that the minutes be made in summary form similar to those of the Anaheim Union High School District. ACTION: Commissioner Salaets moved that future minutes be in summary style. MOTION SECONDED AND CARRIED. CAC - 175 CULTURAL ARTS COMMISSION MINUTES -- continued ADJOURNMENT: There being no further business, the meeting adjourned at 1:10 p.m. JAC] iE. BROWN, CHAIRMA~ BARBARA S .~' TITUS , SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JULY 27, 1971 CAC 169 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special meeting in the Council Chambers, Anaheim City Hall, 204 East Lincoln, Anaheim, California, on Tuesday, July 27, 1971, at 9:30 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Earl E. Dahl Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS Keith A. Murdoch, City Manager Jack C. Dutton, Mayor John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Mark A. Stephenson, Mayor ProTem Calvin L. Pebley, Councilman Don Roth, Councilman W. J. Thom, Councilman Mrs. Charles A. Pearson, Chairman, Mother Colony House Advisory Board Mrs. Anna Cruse Bernard W. Jordan, Anaheim Foundation for Culture and the Arts Ken Clements, Public Information Officer Jason Wong, Arts Management Associates, Inc. Marjorie Freeman, Santa Ana Register Lloyd Trapp, Recreation Superintendent PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, the meeting was called to order by Chairman Jones at 9:45 a.m. CULTURAL ARTS COMMISSION MINUTES - continued CAC - 170 INVOCATION: The invocation was offered by Commissioner Salaets. WELCOME: Chairman Jones welcomed those present and introduced the Councilmen and guests. ELECTION OF OFFICERS: Nominations for Chairman and Vice Chair- man had been deferred until July 27, 1971. ACTION: The election was re-opened and Commissioner Jack Brown accepted the position of Chairman and Commissioner Ruth Salaets accepted the Vice Chair- manship. Commissioner Jones turned the remainder of the meeting over to Chairman Brown. CULTURAL ARTS SLIDE PRESENTATION: Commissioner Brown asked Ken Clements to show the "Creative Hands" presentation that had been prepared by the Cultural Arts Commission in conjunction with the Public Information Office. PRESENTATION OF ARTS MANAGEMENT ASSOCIATES, INC.: Mr. Jason Wong, representing Arts Management Associates, Inc., was introduced to those present. ACTION: Prior to this meeting, the Arts Management Associates, Inc., Report was delivered to the City Council for their review. Mr. Wong discussed the study and answered questions from those present. Commissioner Salaets moved that the Cultural Arts Commission accept the study as submitted and that they meet immediately to discuss the recommenda- tions. MOTION WAS SECONDED AND CARRIED. Mr. Bernard W. Jordan, after listening to the report, asked the Cultural Arts Commission to determine the amount of money needed to be raised by the Anaheim Foundation for Culture and the Arts. SPECIAL MEETINGS: As stated in the motion, Chairman Brown called for a special meeting of the Cultural Arts Commission to review recommendations to be presented to the Anaheim City School Board. It was also requested by Councilman Pebley that the Commission meet with the City Council prior to the August 3, 1971 School Board meeting, so the Council could act on the Commission's recommendations. ACTION: A meeting was called for the Cultural Arts Commissioners for Friday, July 30, 1971, at 11:00 a.m. in the Disneyland Administration Building. CULTURAL ARTS COMMISSION MINUTES -- continued CAC - 171 The Cultural Arts Commission will meet with the City Council on Tuesday, August 3, 1971 at 11:00 a.m. in the City Council Chambers. OTHER: Bernard W. Jordan stated that the Anaheim Foundation for Culture and the Arts will meet at 3:30 p.m. in the E1 Camino Bank, on July 29, 1971. ACTION: The Cultural Arts Commissioners were invited to attend this meeting. Ken Clements was requested to show the slide presentation to the Executive Committee. ADJOURNMENT: There being no further business, the meeting adjourned at 11:25 a.m. E. BROWN, CHAIRMAN BARBARA S. ~ITUS, SECRETARY CAC - 165 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JULY 8, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Conference Room, Anaheim Public Library, 500 W. Broadway, Anaheim, California, on Thursday, July 8, 1971, at 9:30 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS William J. Griffith, Library Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Elizabeth J. Schultz, Chairman, Anaheim Public Library Board SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:45 a.m. CAC - 166 CULTURAL ARTS COMMISSION MINUTES continued INVOCATION: At the request of Chairman Jones, Commissioner Brown offered the invocation. APPROVAL OF MINUTES: The minutes of the May 24, 1971 and the June 3, 1971 meetings were approved upon motion by Commissioner Salaets. MOTION SECONDED AND CARRIED. ELECTION OF OFFICERS: Con~nissioner Salaets nominated Commis- sioner Brown as Chairman for the fiscal year 1971-1972, and Commissioner Dahl moved the nominations be closed. Commis- sioner Brown stated that he could not accept prior to request- ing and receiving permission from the Anaheim Union High School District Board to serve as Chairman until he had received permis- sion to serve another term on the Commission. The Commission was reminded that at the last meeting of the Cultural Arts Com- mission, Co~Lm~issioner Tofield stated that he could not accept any office this coming fiscal year. Commissioner Salaets was then nominated to serve as Vice Chairman by Commissioner Mahoney. It was decided by the Con~nission that Commissioner Brown, if authorized by his School Board, will serve as Chairman and Com- missioner Salaets as Vice Chairman. If authorization is denied, Commissioner Salaets will be Chairman and Commissioner Brown will be Vice Chairman. Final action on the election was deferred until the next meeting. COMMUNICATIONS: The correspondence was presented to the Commis- sion by the secretary. Chairman Jones opened the discussion on Mr. Don May's letter. Mr. May is a prominent local artist who made several recommen- dations concerning the Horace Mann School Building. One suggest- ion was to change the name of the building to "Seven Arts." Com- missioner Brown suggested that a letter be sent to Mr. May inform- ing him that Commissioner Mahoney will contact him to discuss his ideas. Chairman Jones also read the June 9, 1971 letter from the Anaheim City School Board granting the Cultural Arts Commission's request to postpone the progress report until the August 3, 1971 School Board meeting. REPORT ON THE CULTURAL ARTS STANDING COMMITTEE: Chairman Jones reported on the Standing Committee meeting which was held on July 7, 1971. She informed the Commissioners that another letter will be mailed to the Anaheim organizations reminding them of the CAC - 167 CULTURAL ARTS COMMISSION MINUTES continued Cultural Arts slide presentation. Chairman Jones informed the Commission that the secretary will submit major events for Anaheim Cultural organizations to the Master Calendar of Greater Los Angeles for inclusion in the Orange County Section. A motion was made by Commissioner Brown to order ten copies of the Master Calendar of Greater Los Angeles for the Commission. MOTION WAS SECONDED AND CARRIED. The Long Beach Regional Arts Council's Master Calendar was discussed. Chairman Jones stated that although it was a very modest beginning, it could be the format the Master Calendar Committee would use which could eventually evolve into a more sophisticated calendar. Chairman Jones stated also that the Publicity Committee is trying to develop additional ways to obtain publicity for local cultural organizations. Chairman Jones then invited Mrs. Elizabeth Schultz to report on the recent publicity the Anaheim Public Library's Mother Colony History Room received in the Los Angeles Times, Orange County Section. REPORT FROM BERNARD L. SMITH: Commissioner Smith reported that an account under the name, "Arts and Music Foundation of Orange County, Trustee Account for the Anaheim Cultural Arts Center" would be opened at the E1 Camino Bank in Anaheim to be used as a depository for funds received for the proposed Cultural Arts Center. A motion was made by Cormnissioner Brown that all funds be transferred to the "Trustee Account for the Anaheim Cultural Arts Center" at the E1 Camino Bank. THE MOTION WAS SECONDED AND CARRIED. REPORT FROM THE CULTURAL ARTS CENTER DEVELOPMENT COMMITTEE: Commissioner Salaets reported that Arts Management Associates had finished its survey and they would have the final report ready the latter part of July. She was asked to call Mr. Brad Fry and request that the report be made available to the Com- mission at least one week before the August 3, 1971 School Board meeting. DATE OF THE SPECIAL MEETING: A special meeting was called for on July 22, 1971 for the purpose of developing the presentation to the School Board. The Arts Management's report will be reviewed CAC -- 168 CULTURAL ARTS COMMISSION MINUTES - continued at this meeting and it was suggested that this be a joint meeting with the City Council. Public Information Officer, Mr. Ken Clements, will present the Cultural Arts Slide Presentation. A meeting notice will be mailed announcing the time and place. DATE OF THE NEXT REGULAR MEETING: The next regular meeting will be on August 5, 1971 at 9:30 a.m. in the Anaheim Public Library Conference Room. ADJOURNMENT: There being no further business, the meeting was adjourned by Chairman Jones at 11:30 a.m. MRs.~ WESLEY V.~.>~ONES, CHAIRMAN /.. BARBARA S. TITUS, SECRETARY CAC - 162 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JUNE 3, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Conference Room, Anaheim Public Library, 500 W. Broadway, Anaheim, California, on Thursday, June 3, 1971, at 9:30 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Salaets Bernard L. Smith A. L. Mahoney Aaron J. Tofield EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director william J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City Manager Elizabeth J. Schultz, Chairman, Anaheim Public Library Board Brad Fry, Arts Management Associates Bernard W. Jordan, Citizens' Support Group SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:35 a.m. CAC - 163 CULTURAL ARTS COMMISSION MINUTES continued INVOCATION: At the request of Chairman Jones, Commissioner Salaets offered the invocation. MINUTES: The minutes of the April 24, 1971 meeting, with the insertion of Mr. Bernard Jordan's name as being present, and the minutes of the May 13, 1971 meeting were approved upon motion by Commissioner Smith. MOTION SECONDED AND CARRIED. COMMUNICATIONS: The correspondence was presented to the Commission by the secretary. Chairman Jones received a letter from Don May and instructed the secretary to mail copies to all the Commissioners. Commissioner Salaets asked the secretary to complete and return the questionnaire that she had received from the Sacramento Regional Arts Council. Commissioner Smith said that he would have to leave this meeting early. He declared that the Foundation of Arts and Music of Orange County could be used as a temporary vehicle to collect funds for the Cultural Arts Center. Commissioner Smith and Mr. Jordan will meet at a later date to discuss the details. CITIZENS' SUPPORT GROUP REPORT: Chairman Jones asked Mr. Bernard W. Jordan to report on the activities of the Citizens' Support Group. Mr. Jordan stated that the Citizens' Support Group meetings were being held in abeyance until some preliminary research had been completed. He briefly reported on the formation of the executive committee and the goals established for the Citizens' Support Group. At the request of Mr. Jordan, Mr. Brad Fry agreed to meet with the Citizens' Support Group at their meeting next week. PRESENTATION TO THE ANAHEIM ELEMENTARY SCHOOL BOARD: Chairman Jones announced that the Commission would ask the Elementary School Board if they could defer their progress report from the June 15, 1971 meeting to August 3, 1971 because by this time, the professional study would have been made and the time table prepared for review by the Elementary School Board. REVIEW OF ARTS MANAGEMENT ASSOCIATION'S PROPOSAL: Mr. Brad Fry stated that Arts Management Associates will commence their study on June 7, 1971. This study should be completed sometime between July 16 and July 28, 1971. Mr. John Weeks, former Assistant Director at the Long Beach Museum of Art and now associated with the San Francisco Museum of Art will assist with the interviews. There will be 25 personal interviews, which will be taped if the CAC 164 CULTURAL ARTS COMMISSION MINUTES - continued interviewee permits, and 15 telephone conversations. Mr. Fry requested that the Commission send him a list of people to be contacted by Arts Management Associates. He congratulated the Commission on the survey they had made of the Cultural Arts organizations in Anaheim. Mr. Fry stated the preliminary work done by the Commission was a contributing factor to Arts Management Associates' low price quotation. After Mr. Fry left at 10:25 a.m., the Commissioners reviewed Mr. Fry's request to supply Arts Management Associates with the names of persons and groups to interview. It was the decision of the Commission that in order to be assured of a completely unbiased report Arts Management Associates should select the persons and groups to be canvassed. Mr. Sierk and Mr. Jordan left the meeting at 11:00 a.m. and Chairman Jones departed at 11:10 a.m. Commissioner Salaets conducted the rest of the meeting. OTHER: Mr. John Collier, Director of Parks and Recreation, distributed an inventory of theatre equipment Parks and Recrea- tion purchased at auction in Las Vegas. This equipment was from the play, "Mame". DATE OF THE ANNUAL MEETING: The date of the annual meeting was changed from July 1, 1971 to July 8, 1971. ADJOURNMENT: There being no further business, the meeting was adjourned by Commissioner Salaets at 12:05 a.m. MRS. WE~Y .~ONES,. CHAIRMAN ~BARBARA S. ~ITUS, SECRETARY CAC - 156 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MAY 24, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special meeting in the Council Conference Room, Anaheim City Hall, 204 East Lincoln, Anaheim, California, on Monday, May 24, 1971, at 9:00 a.m. PRESENT: ABSENT: ABSENT: CULTURAL ARTS COMMISSIONERS Earl E. Dahl M_rs. Wesley V. Jones Mrs. Norman V. Salaets Bernard L. Smith Aaron J. Tofield Jack E. Brown A. L. Mahoney EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:30 a.m. CAC - 157 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. Chairman Jones reported that the City Council approved the $3,600 professional fee for the study of the Horace Mann Facility by Arts Management Associates. Commissioner Smith reported that the Arts and Music Foundation of Orange County could be used by the Cultural Arts Commission as a tentative vehicle to collect money for the proposed Cultural Arts Center. Chairman Jones announced that a $40,000 budget for the Cultural Arts Commission has been submitted for consideration to the City Manager. It was reported by Commissioner Salaets that the Cultural Arts Benefit at the Carrousel netted $888. BYLAWS: The Commission reviewed the bylaws which were approved as follows upon motion by Commissioner Smith and seconded by Commissioner Salaets. MOTION CARRIED. BYLAWS OF THE CULTURAL ARTS COMMISSION OF THE CITY OF ANAHEIM ARTICLE I. Membership Section 1. The Cultural Arts Commission shall be composed of seven members as provided in Section 1.04.410 of the Municipal Code of the City of Anaheim. Section 2. Five Commissioners shall be selected at large. The Commissioners appointed at large shall be either qualified electors of the City or shall have specific interest in the City of Anaheim. Section 3. Two Commissioners shall be selected, one each from the Parks and Recreation Commission and the Library Board. CAC - 158 CULTURAL ARTS COMMISSION - continued Section 4. The Mayor and the City Manager, the Library Director, the Parks and Recreation Director, and the Executive Vice President of the Chamber of Commerce are designated as ex officio members without vote. ARTICLE II. Officers Section 1. The Commission shall, in regular session, following the first day of July every year, elect from their voting members a Chairman and a Vice Chairman. Section 2. The term of office shall be one year and no officer shall succeed himself in office. ARTICLE III. Regular Meetings Section 1. The Cultural Arts Commission shall meet in regular session on the first Thursday of each month at a time and place to be specified. Section 2. In the event the first Thursday is a holiday, the regular monthly session will be held on the same day in the following week. ARTICLE IV. Special Meetings Section 1. Special meetings may be called by the Chairman or shall be called upon the written request of two Commissioners. Section 2. The purpose of the meeting shall be stated in the call. Section 3. Except in cases of emergency, at least three days' notice shall be given. CAC- 159 CULTURAL ARTS COMMISSION MINUTES - continued ARTICLE V. Quorum A majority of voting members (4) shall constitute a quorum. ARTICLE VI. Absence of Members In the event a Commissioner is absent from three conse- cutive meetings without formal consent of the Commission, the Commission shall request that he be removed from office and his position declared vacant as provided for in Section 1.04.410 of the Municipal Code. ARTICLE VII. Duties of Commissioners It shall be the duty of each member of the Commission to take an active part in the Commission's deliberations and to act in whatever capacity he may be requested and able to accept. ARTICLE VIII. Committees Section 1. Such committees, standing or special, as are deemed necessary to carry on the work of the Commission shall be appointed by the Chairman with the approval of the Commission. Section 2. The Chairman shall be an ex officio member of all committees. Section 3. Such committees shall not necessarily be restricted to members of the Commission. A member of the Commission, however, shall be either a Chairman or a liaison member of any committee. CAC - 160 CULTURAL ARTS COMMISSION MINUTES - continued ARTICLE IX. Procedures of the Commission Section 1. A majority vote of the members present shall be required to carry a motion, proposal, or resolution. All official members present shall vote on every question presented to the Commission. Section 2. consent carried, In actions proposed by the Chair, unanimous thereto shall have the effect of a motion duly without the necessity of a formal vote. Section 3. Under no circumstance is any member to take any action or make any statement committing the Commission as a whole unless given authority to do so by vote of the Commission. ARTICLE X. Communications Section 1. Matters coming from public and from civic organizations to be assured of consideration and action at the stated meeting of the Commission must be received in writing at least seven days preceding the Commission meeting. Section 2. All written communications to outside groups shall be sent out over the signature of a member of the Commission or of a person so officially designated. ARTICLE XI. Parliamentary Authority The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these bylaws or with any Ordinances or provisions of the Charter of the City of Anaheim. CAC- 161 CULTURAL ARTS COMMISSION MINUTES - continued ARTICLE XII. Amendment of Bylaws These bylaws can be amended at any regular meeting of the Commission by a majority vote, provided that the amend- ment has been submitted in writing at the previous regular meeting. Commissioner Tofield stated that he would not be present at the annual meeting in July. He expressed his desire that the record show that he will be unable to accept any office during the forthcoming fiscal year. DATE OF THE NEXT REGULAR MEETING: As stated in the bylaws, the regular meetings of the Cultural Arts Commission will be held on the first Thursday of each month at 9:30 a.m. The date of the next regular meeting will be June 3, 1971 in the Conference Room of the Anaheim Public Library. ADJOURNMENT: There being no further business, the meeting was adjourned at 11:00 a.m. BARBARA S . J~ITUS, SECRETARY CAC- 153 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MAY 13, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Council Conference Room, Anaheim City Hall, 204 East Lincoln, Anaheim, California, on Thursday, May 13, 1971, at 9:00 a.m. PRESENT: ABSENT: ABSENT: ALSO PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley Vo Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smtih Aaron J. Tofield EX OFFICIO MEMBERS Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Mrs. Charles A. Pearson, Chairman, Mother Colony House Advisory Board Ken Clements, Public Information Officer Mr. Arnold Hirsch, Anaheim Camera Enthusiasts Mr. Mark Stephenson, Mayor ProTem PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:30 a.m. CAC - 154 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: At the request of Chairman Jones, Commissioner Earl Dahl gave the invocation. APPROVAL OF MINUTES: The minutes of the special meeting held on March 26, 1971 and of the April 8, 1971 regular meeting were approved as mailed, upon motion by Commissioner Mahoney. THE MOTION WAS SECONDED AND CARRIED. COMMUNICATIONS: The secretary presented the correspondence to the Commissioners. The success of the Carrousel of Anaheim was discussed and Com- missioner Salaets was congratulated for its wonderful success. PRESENTATION BY ANAHEIM HIGH SCHOOL PHOTO DEPARTMENT: Mr. Anthony Freeman, from the Anaheim High School Photo Department, scheduled to make a presentation, was unable to be present. PRESENTATION BY ANAHEIM CAMERA ENTHUSIASTS: Chairman Jones introduced Mr. Arnold Hirsch, President of the Anaheim Camera Enthusiasts, to the Commissioners. Mr. Hirsch stated that the needs of the Anaheim Camera Enthusiasts were: 1. A meeting room two nights a month. 2. Occasional use of the auditorium. 3. Exhibit area. 4. Optional, a darkroom with a blackboard and demonstrations. for instruction During the discussion that ensued, Mr. Hirsch reported that the Anaheim Camera Enthusiasts club is growing rapidly. They now meet twice a month, but they will soon be meeting four times a month. The Anaheim Camera Enthusiasts have developed a slide presentation of Anaheim and the Greater Anaheim area. They will send this presentation to camera clubs across the country. Chairman Jones thanked Mr. Hirsch for coming to the Commission meeting and invited him to stay and see the Cultural Arts slide presentation. Chairman Jones welcomed Mark Stephenson, Mayor ProTem. CULTURAL ARTS SLIDE PRESENTATION: The Cultural Arts Commission and those present went into the Council Chambers to view the Cultural Arts Slide Presentation. This is the presentation that CAC - 155 CULTURAL ARTS COMMISSION MINUTES - continued will be shown to all interested organizations. After returning to the Conference Room, Chairman Jones thanked Ken Clements, Public Information Officer, for the wonderful job he had done on the presentation. The Commissioners then read and approved the letter that Ken Clements drafted to notify all the organi- zations of the availability of the slide presentation. CULTURAL ARTS CENTER DEVELOPMENT REPORT: Commissioner Salaets stated that the Commission would appear before the City Council on May 18, 1971 requesting funds ($3,600) for a professional study of the Horace Mann Facility by Arts Management Associates. The decision to accept Arts Management Associates' proposal was made by the Commission only after much research, review of quotations from firms offering similar services and exploration of possible assistance from City departments. REFURBISHING REPORT: Commissioner Mahoney said that he had nothing new to report on the refurbishing of the Horace Mann facility and probably would not have a report until the pro- fessional survey is completed. CULTURAL ARTS STANDING COMMITTEE REPORT: Chairman Jones report on the May 12, 1971, meeting of the Cultural Arts Committee. gave a Standing OTHER: Chairman Jones gave a brief report on a special meeting called by the California Arts Commission on May 10, 1971. The purpose was to develop a Steering Committee with representatives from geographical areas throughout the State to discuss the formation of a State Arts Council organization. SPECIAL MEETING DATE: A special meeting to review the bylaws of the Commission will be held on May 24, 1971, at 9:00 a.m. in the Council Conference Room, Anaheim City Hall. DATE OF THE NEXT REGULAR MEETING: meeting will be June 10, 1971. The date of the next regular ADJOURNM]~NT: There being no further business, the meeting was 1 · adjourned at 1.55 a.m. MRS .~ WES~Y V. ~NES-, CHAIRMAN :;: ,I ~ARBARA S. TITUS, SECRETARY CAC - 148 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES APRIL 26, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special meeting in the Council Conference Room, Anaheim City Hall, 204 East Lincoln, Anaheim, California, on Friday, April 26, 1971 at 9:00 a.m. PRESENT: PRESENT ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS John Collier, Parks & Recreation Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Brad Fry, Director of Muckenthaler Center Bernard W. Jordan, Citizens' Support Group Don May, Artist Russ Ireland, Interior Decorator Mrs. David Reed, Jr., Dance Theater of Orange County Mrs. Ray Larson, Dance Theater of Orange County Mrs. J. Y. Zaguirre, Jr., Dance Theater of Orange County Mrs. Milton Rupert, Dance Theater of Orange County SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:15 a.m. CAC 149 CULTURAL ARTS COMMISSION - continued INVOCATION: At the Chairman's request, Rabbi Tofield gave the invocation. Chairman Jones introduced Mr. Brad Fry, the Director of the Muckenthaler Center and Mr. Russ Ireland, Interior Decorator. CULTURAL ARTS DEVELOPMENT REPORT: Commissioner Salaets gave a brief summary of the meetings that were held with Mr. Fry and his associate, Mr. Jason Wong, Director of the Long Beach Art Museum, concerning the Horace Mann School Facility. Since the Commissioners had read the Arts Management Associates' proposal prior to the meeting, Chairman Jones requested that Mr. Fry proceed with his presentation. (Proposal attached) Mr. Fry gave a report on the founding of Arts Management Asso- ciates. He stated that Mr. Jason Wong has 15 years experience working with local government control and support. Mr. Fry reported that his own experience had included 15 years in the theater, art, music, and dance; five years in the art management field; and, recently, three years at the Muckenthaler Center running a total cultural arts center. Mr. Fry reviewed the proposal with the Commissioners telling them what steps he and Mr. Wong would take in gathering the information for the study. The Master Plan for the Horace Mann Facility would be partially the result of interviews with the citizens of Anaheim, different organizations that would be using the building, the City Council and the Cultural Arts Commission. In the discussion, Mr. Fry stated the City of Fullerton finances approximately 70% of the Muckenthaler Center. The rest of the funds come from private donations, dues, memberships, etc. He stated also that the Muckenthaler Center is working toward being a self-sustaining cultural center. Mr. Fry felt that the Horace Mann School facility has unlimited potential. The tandem arrangement of the rooms would be a great asset in converting this facility to a cultural center. The Master Plan they will provide will also include: 1. Certain refurbishing suggestions. 2. A three year development base plan. 3. A budget for this three year period. 4. Projected revenue for the budget. 5. Suggestions how programming can pay for itself. CAC- 150 CULTURAL ARTS COMMISSION MINUTES - continued After the many technical questions the Commissioners asked Mr. Fry, he left. Discussion resumed about the proposal. Commissioner Salaets made a motion that the Commission accept the proposal from the Arts Management Associates for a study of the Horace Mann School facility conversion to a Cultural Arts Center for the City of Anaheim and that the Commission request $3,600 from the City Council to pay for this study. MOTION WAS SECONDED AND CARRIED. Commissioner Dahl voted against the motion. Chairman Jones asked Commissioners Salaets and Brown to prepare the recommendation to be presented to the City Council. REPORT FROM MR. BERNARD W. JORDAN: Mr. Jordan gave a brief report of the Citizens' Support Group. Since he will not be able to be at the Community Meeting on Wednesday, April 28, 1971, he will have his report typed and Commissioner Smith will present it. PRESENTATION BY THE DANCE THEATER OF ORANGE COUNTY: Chairman Jones introduced Mrs. Elsie Reed, President of the Dance Theater of Orange County, to the Cultural Arts Commission. Mrs. Reed then introduced her board: Mrs. J. Y. Zaguirre, First Vice President; Mrs. Milton Rupert, Third Vice President; and Mrs. Ray Larsen, Recording Secretary. Mrs. Reed gave some background on the Dance Theater of Orange County and stated that the Dance Theater would like: 1. A place for rehearsals, e.g., the two rooms at north end of the building. 2. A storage closet for costumes. 3. The floor left unfinished. the Mrs. Reed was asked if a movable partition could be put between the two rooms where the wall would be removed. She said there would be no objection to a partition that would hang from the ceiling but they could not have a track on the floor. Mr. Collier stated that unfinished floors were difficult to maintain. He asked Mrs. Reed if it would be possible to sand and seal the floor. The Dance Theater will check the different studios and see what kind of floor finish they use. Portable floors were also discussed. CAC - 151 CULTURAL ARTS COMMISSION MINUTES - continued Mrs. Reed stated she had talked with Patsy Ray, President of the Ana-Modjeska Players, and they think that it would be possib~ for them to share the costume storage space. Chairman Jones asked Mrs. Reed if they would have any objection to using some other room near the auditorium. Mrs. Reed said they have no objection, but she wondered if there would be any problem with noise, e.g., a speaker in the auditorium and a tape recorder going in the next room. Chairman Jones told her a thorough study will be made before any final decisions are made. Mrs. Reed stated that the Dance Theater will assume the cost of renovating the two rooms they would be using which will be worked out under a "service for rent" program at $100 a month until the amount of the restoration cost has been equaled. Thereafter, the Dance Theater would agree to pay $100 a month for the use of the two rooms. Chairman Jones thanked the representatives of the Dance Theater of Orange County for coming to the Commission Meeting to make their presentation. Commissioner Salaets made a motion to accept the presentation of the Dance Theater of Orange County and to consider all the efforts they proposed to help refurbish the Horace Mann School Facility. MOTION SECONDED AND CARRIED. REFURBISHING REPORT: Commissioner Mahoney explained that this was a tentative refurbishing schedule subject to change. He then distributed copies of his typed report. This report will also be presented at the Cultural Arts Commission's Community Meeting at the Anaheim Ebell Clubhouse. DATE OF COMI~UNITY MEETING: Chairman Jones reminded the Commis- sioners that the Cultural Arts Commission Community meeting will be held at the Ebell Clubhouse on April 28, 1971 at 7:30 p.m. and she expressed the hope that all the Commissioners would be able to attend. Chairman Jones stated that reports would be given by the chairman of the Citizens' Support Group, Bernard W. Jordan, and by Commissioners Mahoney and Salaets. CAC- 152 CULTURAL ARTS COMMISSION MINUTES - continued DATE OF THE NEXT REGULAR MEETING: The next regular meeting of the Cultural Arts Commission will be on May 13, 1971. ADJOURNMENT: There being no further business the meeting was adjourned at 11:45 a.m. MRS. WESLE~V. JON~F~,I cHAIRMAN / B~RBARA S ../TITUS, SECRETARY EXHIBIT A ARTS MANAGEMENT ASSOCIATES 717 Barris Drive Fullerton, Ca. 92632 Telephone 870-0679 April 21,1971 Anaheim Cultural Arts Con~uission City of Anaheim Anaheim, California Attention: Mrs. Ruth Selats, Chair~nan Gentlemen: Pursuant to our meeting of April 2, regarding the research and development of a cou~uunity cultural center to be located at the Horace Mann School in the city of Anaheim, California, we wish to reply with the following proposal. Allow us to express our enthusiasm over the potential of the facility. We are impreesed with its present configuration (i.e. tandem rooms: auditorium/ activity hall/theatre/classroom/workshop/office/gallery space) which promises to function efficiently as an art center. The research suggested below constitutes the degree of planning we believe the Anaheim Cultural Arts Co~mnission should undertake in view of both present and future needs. RESEARCH OBJECTIVES The basic goal is to determine a viable construct, one economically feasible and in every sense, practicable as well as equal to our vision. This objective involves the following steps: EXHIBIT A -2 (1) (2) Examine in detail the current and projected facility needs ~rlthin the Anaheim area of co~nunity service and relate these needs to the capabilities of the cultural center. Develop a long range master list of activities, services and programs for optimum use of the center. Derive a projected, phased program of expansion and/or adaptation of the Horace Mann facility~ in terms of the building and its immediate setting. In addition, we will develop a financial analysis of the total program. SCOPE AND METH~) OF APPROACH Step I: (1) Inventory of Needs Survey present activities of existing major cultural groups to learn current programs, events and membership needs. B. C. D. Types of groups and activities Number of occurrences and attendance Place now held and adequacy of present facility Number and type of events that would be held if more suitable or desirable facility were available Potential revenue to the center from each type of event -2- EXHIBIT A ~ 3 Step II: (2) Pro&ran~nin~ the Center Evaluation of the site in terms of the potential programming A. Size and physical characteristics B. Expansibility of facility Projected plan for maximum use of center Step III: (2) Financial Projections - Three/Phase Plan Financial analysis: projected revenues, operating costs and expenditures. Precise construction and remodeling cost estimates are beyond the scope of this work. We will deal in generalized cost estimates. Calculation of an income/expenditure ratio for each phase compatible with projected growth profile TIME AND COSTS The estimated time to complete the study is six weeks. The cost including staff time, overhead, direct costs and expenses and report preparation will be $3,600. Schedule of payments for the project would be $1,800 at start of work and the balance of $1,800 with the presentation of findings. Fifteen copies of the final written report will be provided within the above budget figure, and additiom~l copies will be available at cost. 3 EXHIBIT A - 4 Time allowance for presentation of the report is one meeting with the Cultural Arts Commission and City Council, If other presentations are required, they would be made at normal per diem rate plus expenses. ACCEPTANCE This proposal may be accepted by a written authorization to proceed. Work will be scheduled to begin within two weeks after the date of acceptance. It has been a pleasure meeting with you and we look forward to working with you on this project. Thank you for your consideration. Sincerely, Arts Management Associates 'Brad L. Fry BLF/JW/ef -4- CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF MEETING AT EBELL CLUB APRIL 28, 1971 The Cultural Arts Commission held a special report meeting at the Anaheim Ebell Club which was called to order at 8:00 p.m. by Chairman Mary Jones. After the introductions and a progress report by Chairman Jones, reports were given by: Financial Report ............... Commissioner Bernard Smith Development Committee Report...Commissioner Ruth Salaets Refurbishing Report ............ Commissioner A. L. Mahoney The reports are attached herewith. There was an informative question and answer period after the reports during which several new ideas were brought to the attention of the Cultural Arts Commission. Chairman Jones asked those present if they wanted more com- munity progress reports or if these reports should be mailed to them. It was unanimously agreed that the community meet- ings were more beneficial to the organizations than a mailed report because their whole membership could attend the community meetings. The meeting was adjourned at 8:55 p.m. ANAHEIM EBELL CLUB SEMINAR Wednesday, April 28, 1971 7:30 p.m. AGENDA WELCOME ........... Mrs. LaFrance Terrell, President of the Anaheim Ebell Club INTRODUCTION ...... of Cultural Arts Commission Chairman by Mrs. LaFrance Terrell INTRODUCTION ...... of other guests by Mary Jones CULTURAL ARTS CENTER PRESENTATION Progress Report Financial Report Development Committee Report Refurbishing Report Mary Jones Bernard L. Smith Ruth Salaets A. L. Mahoney DATE OF THE NEXT MEETING ADJOURNMENT April 28, 1971 ANAHEIM CULTURAL ARTS CENTER REPORT OF CITIZENS' SUPPORT GROUP Since accepting the assignment approximately six weeks ago to set up a Citizens Support Group to provide the financial means to open and operate the Horace Mann School as a Cultural Arts Center, progress has been made and certain tentative plans have been dis- cussed with the Anaheim Cultural Arts Commission. At the original organizational meeting an Executive Committee was established composed of Charles A. Pearson, Frank Bret, Jose Arias, Mrs. Cecil Archer, Carl Karcher, Mrs. Vernon Cruse, James Webb and B. W. Jordan. It is the present thinking of that group that a non-profit foundation should be established to receive the funds and the suggested name for the foundation is the "Anaheim Foundation for Culture and the Arts". Establishment of such a foundation is presently being explored. It is possible another existing, already established, but inactive, non-profit foundation might be used as a temporary vehicle to receive funds until the Anaheim Foundation can be legally established and tax clearances received. This is also being explored. In weekly meetings over the past four weeks the Executive Com- mittee has set up the tenative schedule of a campaign organization which would be composed of eight groups of potential fund donors, namely industry, commercial, recreation~ general public, Horace Mann Alumni, cultural groups, service groups and patrons. A tentative campaign goal, pending final determination of costs, by the Cultural Arts Commission has been established as follows: Page Two Anaheim Cultural Arts Center Report of Citizens' Support Group Phase I - Immediate refurbishing needs $50,000.00 Phase II - Additional refurbishing and operating 50,000.00 Over an 18 month to two year period Phase III - Goal for continuing operating needs down the years has not been established The existing goals have been broken down in percentages expected to be received from each of the eight groups of donors. Work has already started on selection of organization and campaign leaders for each of the eight divisions. Firm commitments have been received from leaders to head up the cultural groups and the recreation division. Tentative commitments have been received to head up the service groups and industry divisions. In other groups we are still seeking up they will be made public. strongest, most influential the campaign divisions. Much dependent must come It is expected Citizens' Financial action. leaders. As soon as the names are firmed In all cases we are seeking out the leadership that can be found to head up of the plans of the Citizens' Financial Support Group are on final determination as to costs and other factors which in final form from the Anaheim Cultural Arts Commission. that by the time these decisions are made the Support Campaign should be ready to move into ANAHEIM CULTURAL ARTS CENTER UTILIZATION COMMITTEE The Anaheim Cultural Arts Center Utilization Committee has researched the need and the possible uses of the Horace Mann School as a Cultural Arts Center for the community of Anaheim. The need for a cultural center is critical and the enthusiasm of all groups for the use of the building is overwhelming. All support groups must be assured that the use of the build- ing will be organized in a manner most compatible and suitable for the benefit of the total community. According to the Business Committee for the Arts, Inc., a corporation's support of art groups will be determined after consideration of: 1. Value to the corporation's purposes; 2. Needs of the under-privileged; 3. Needs of the community, especially corporation employees; Effectiveness of the arts organization's operation: a) Practical budget, b) Sensible plans, c) Adequate and competent administration, d) Responsible board of directors; 5. Relevant priority among other arts groups and all applicants for assistance. 6. Non-profit status recognized by the Internal Revenue Service. The Center Utilization Committee is at present exploring the possibility of securing the assistance of Professional Guidance in the administration and use of the building as a Cultural Arts Center. In consideration to the community of Anaheim, the supporting groups and the groups using the Center, it is highly important that this Center be managed in a professional manner in keeping with the high standards of administration of other outstanding community services such as the Anaheim Stadium and the Anaheim Convention Center. Ruth Salaets Jack Brown REASONS FOR A CULTURAL CENTER IN ANAHEIM 10. 11. Anaheim has no specific facility which gives recognition and honor to the cultural arts and heritage of our community other than the Mother Colony House. The Horace Mann School could serve as an interim facility until an expanded develop- ment for the cultural arts could be justified and realized. Cultural arts opportunities and recognition of the arts are a community asset. Cultural facilities bring visitors, students, even permanent residents to a community. Cultural facilities provide an attractive background for expanding, relocating or newly forming businesses. Cultural institutions bring national and international recog- nition and prestige through publicity. An environment of cultural opportunities shows evidence of a more satisfied, sensitive and sophisticated citizenry. Business and industry will develop a sense of responsibility for the enrichment of the community and as a donor will create a feeling of good will. The activities of a cultural center such as exhibits, arts, crafts, sculpturing, workshops, dance, ballet, drama, audio- visual and others which would take place in a Cultural Arts Center inspire and sustain a wonderful, healthy, happy effect on children, teenagers, adults, aged. There is a need to protect and enhance the historical and cultural heritage of our community. Groups need a place to present exhibits, programs, meetings which are informative, inspirational and educational and are open to the public. A CulturglCenter is a constructive, vital force in the community serving all segments of the community. The activities of a cultural center provide a common bond for all citizens with common interests the arts. THE HORACE MANN SCHOOL CAN PROVIDE: 1. A cultural center for the community of Anaheim. 2. Auditorium for the Performing Arts - Music, Drama, Ballet, etc. Be Gallery - exhibits and/or demonstrations in arts, crafts, sculpture, gem and mineral, photography, history, science, creative writing, poetry, prose, etc. Museum - planned and organized exhibits in specified room or rooms reserved for such, also in the hall of the building. These exhibits could be permanent or rotating. Include history and all media of art. Education - workshops pertaining to all the arts: drama, music, art - painting in all media, sculpturing, floral photography, lapidary, history, hobbies and collections, ballet, dance, etc. ANAHEIM CULTURAL ARTS CENTER A complex incorporating all types of cultural endeavors GOALS INCLUDE: A. A self-sustaining Cultural Arts Center. B. That a ratio of support in the community be developed. 1. Visual displays 2. Performing activities 3. Historical 4. Scientific 5. Educational A CULTURAL CENTER reflects creative achievement in all areas of human experience. A CULTURAL CENTER fulfills the need groups have for adequate facilities to carry out their own programs. USE OF HORACE MANN SCHOOL 1. Facilities for display, instruction, demonstrations and creation in all the visual creative arts including heritage, arts, crafts, hobbies, collections, science, photography, floral, gems, poetry, literature of all age groups. Both professional and amateur, including creative writing. 2. Facilities for performance, rehearsal and instruction in the performing arts. Professional and amateur in all age groups. 3. Facilities for education in all the arts, heritage, floral, hobbies, collections, etc. pertaining to creative culture. 4. Facilities for lectures, films, seminars pertaining to cultural arts. 5. Facilities for meetings and receptions associated with the center activities. 6. Center from which all cultural activities evolve. RECOMMENDED PROGRAMS 1. Outdoor, indoor events, exhibits, performances, classes, etc. 2. Gallery, art exhibits, classes, demonstrations. 3. Ballet and dance programs, classes, demonstrations. 4. Drama, plays, classes, etc. 5. Poetry, creative writing, literature. 6. Music programs, recitals, concerts, lectures, demonstrations, 7. Fund-raising events at the Center. 8. Special programs promoting ethnic cultures. 9. Children's theater, programs, training classes. 10. Lectures, films. 11. Educational workshops in the arts including opera, music, dance, etc. 12. Annual community Festival of the Arts. lectures, films. drama, HORACE MANN SCHOOL TENTATIVE REMODELING SCHEDULE The following is a tentative work schedule to adapt Horace Mann School to a Cultural A~ts Center. SUBJ$C~ REQUIRED Plaster patching throughout building. Plastering contractor or some- one with slmular background. 2. Acoustical plaster applied to Contractor six classroom ceilings. 5 5 Electrical wiring. Contractor Repair hardwood floors. Contractor Repair woodwork, cabinets and miscellaneous items. Volunteer carpenters Clean-Up Work parties Plumbing - check and repair miscellaneous fixtures and install wall heaters. Contractor or Volunteer Plumbers Replace all broken glass. Contractor Ventilator fans in 2 classrooms. Contractor Install metal guards on 17 win- dows on west side of building. (City to fabricate guards) Work party with tools for drilling. ll. Painting and preparation (interior) Auditorium Classroom 1 and 2 Classroom 3 Classroom 4 " " Classroom 5 " " Classroom 6 " " Men's ResSrOom " " Women's Restroom " - Office Areas " " Entrance and Hallways " " Light Fixtures (prepaint old fixtures) " " Ana-ModJeska Players Anaheim Art Association Work Party NOTE, Sanding and cleaning of all surfaces must be done prior to painting. ARCHITECTURAL AND CONSTRUCTION Sheet 1 12. Clean-Up 13. Clean skylights in hallway (two). 14. Install hardware (doors & misc.) 15o Cut off bottoms of doors as needed in carpet areas. 16. Clean-Up 17. Install light fixtures. 18. Refinish hardwood floors. 19. Install new floor tile as needed. 20. Install carpet in areas as direc- ted. 21. Install draperies as directed. 22. Final clean-up. Work Party Work Party Work Party Carpenter Work Party Contractor Contractor Contractor Contractor Contractor Work Party NOTE~ The above work schedule lists the projects required and the groups which will perform them. However, the number of actual people in each work party will be determined at a later date. ARCHITECTURAL AND CONSTRUCTION Sheet 2 CAC - 135 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES APRIL 8, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular meeting in the Council Conference Room, Anaheim City Hall, 204 East Lincoln, Anaheim, California on Monday, April 8, 1971 at 9:00 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Jones Mrs. Norman V. Salaets Aaron J. Tofield ABSENT: Earl E. Dahl A. L. Mahoney Bernard L. Smith PRESENT: EX OFFICIO MEMBERS John J. Collier, Parks and Recreation Director ABSENT: Jack C. Dutton, Mayor Keith A. Murdoch, City Manager William J. Griffith, Library Director Larry Sierk, Executive Director, Anaheim Chamber of Commerce ALSO PRESENT: Mrs. Jean Blood, Searchers Gem and Mineral Society Mrs. Vi Wheeler, Ana-Modjeska Players Ken Clements, Public Information Officer Bernard W. Jordan PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: No quorum being present, Chairman Jones opened the meeting for discussion at 9:20 a.m. CAC - 136 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. REPORT FROM BERNARD W. JORDAN: Mr. Jordan requested permis- sion to give his report so that he might be excused. He stated that the initial meeting of the Citizens' Support Group on April 15, 1971 included the following persons: Leta Archer Jose Arias Frank Brett Anna Cruse Carl Karcher Charles Pearson Jim Webb and the Chairman of the Commission This group, he explained, was the executive committee which will determine the general methods and policy for the Citizens' Support Group. They will now start to enlarge the Citizens' Support Group. Nine other people were invited to this first meeting but were unable to attend. They did not show any indication that they would be unwilling to help. Mr. Jordan stated the tentative name for the Citizens' Support Group will be titled "The Anaheim Foundation for Culture and The Arts". His committee also suggested that the name of the center be called "The Anaheim Center for Culture and The Arts". Mr. Jordan said that his committee needed help from the Com- mission to get started. This help would be (1) secretarial, (2) advance funds for items such as supplies, stationery, mailings, etc. Chairman Jones said that she would find out about the two requests and let Mr. Jordan know what the Com- mission would be able to do to help. At this meeting, Mr. Jordan reported, they discussed eight areas for financial resources. These are: Service Clubs Cultural Organizations Industry Commercial Recreation CAC- 137 CULTURAL ARTS COMMISSION MINUTES continued Alumni Group - Horace Mann School Patrons Public Support The Citizens' Support Group will meet again on Tuesday, April 13, 1971 at 4:30 p.m. Commission members are invited to attend. Rabbi Tofield made the suggestion that commemorative medals be given to the Patrons of the Center. Mr. Jordan said this was an excellent idea. With the arrival of Commissioner Brown at 9:50 a.m., a quorum was declared present and Chairman Jones called the meeting to order. Commissioner Brown was advised what had been discussed prior to his arrival. APPROVAL OF MINUTES: The minutes of the March 11, 1971 meeting of the Cultural Arts Commission were approved upon motion by Rabbi Tofield and duly seconded. MOTION CARRIED. COMMUNICATIONS: The correspondence was presented to the Commission by the secretary. ANA-MODJESKA PLAYERS REPORT: Mrs. Vi Wheeler, Charter Presi- dent, representing the Ana-Modjeska Players, Inc. was intro- duced. She submitted the following report for the Commission's consideration: "April 5, 1971 "TO: The Anaheim Cultural Arts Commission FROM: The Ana-Modjeska Players SUBJ: Potential use of Horace Mann School by the Ana-Modjeska Players BACKGROUND "In a written report to the Cultural Arts Commission dated August 10, 1970, the Ana-Modjeska Players indicated the following needs: A facility for performances and rehearsals. A facility in which to conduct theatre workshops. An area suitable for general membership, Board of Directors and Committee meetings as well as office space. CAC - 138 CULTURAL ARTS COMMISSION MINUTES - continued d. Adequate storage and work area. e. A permanent home base. In addition, it was stated that the Players would provide exhibits, lectures, and demonstrations if the facilities were conducive to such events. PROJECTED USE OF THE PROPOSED HORACE MANN CULTURAL CENTER "Recognizing the need for cooperation among the various organizations who are potential users of a cultural arts facility, the Ana-Modjeska Players actively support the concept of mutually beneficial arrangements. Tradition- ally the theatre has served as the fountainhead from which each of the interdependent arts have emerged, developed, and become refined. Music, dance, art, drama and their numerous satellites thrive within the all-encompassing atmosphere of an active theatre program. a. Rehearsal and performance facility: A minimum of seven weeks is required to handle the audition and rehearsal processes for the average show. An additional two weeks are required depending upon the number and arrange- ment of playing dates. Although most productions could be rehearsed in a classroom until two weeks prior to opening, it is desirable that the re- hearsal facility also be the performance location. The Players request continuous and exclusive use of a large classroom for rehearsal purposes which will approximate four yearly segments of seven weeks each during the winter, spring, su~nmer and fall productions. This arrangement is most desirable because it allows the floor to remain masked for performance purposes and key sets and props be made available on a daily basis for placement of items to allow compatible activities to use the area during non-rehearsal hours. Ex- clusive evening use of the stage and the auditorium for two weeks prior to performance and during the run of the show would also be required. CAC - 139 CULTURAL ARTS COMMISSION MINUTES -- continued It is highly recommended that strong considera- tion be given to the provision of a slant floor in the Horace Mann auditorium to better meet the needs of any organizations utilizing the stage. b. Theatre workshop facility: One or two classrooms would be needed one evening per week for a ten week session to be conducted in the winter, spring, summer and fall. Classes are held in beginning and advanced acting, musical comedy, stage movement and technical theatre. Final productions are staged at the end of each session which would require a minimum of a dress rehearsal and the actual performance on the stage in the auditorium. It is necessary to have a piano available for musical comedy and stage movement workshops. Storage area for hand props and small scenery items utilized during the workshop sessions would be most desirable. Workshops could be conducted in a room shared by the Dance Theatre of Orange County and other organizations requiring similar space. The two north rooms with the divider wall removed has been discussed by both groups as being most appropriate for their needs. c. Meeting Space, Office area: General membership meetings are conducted on the second Wednesday of each month from 7:30 p.m. to 10:00 p.m.; dark during July and August. A room capable of accommodating 50 people with preferably a speaker's platform and occasionally a stage would adequately meet the present needs. Kitchen facilities to prepare refreshments for meetings is also most desirable. As membership increases, so will the need for a larger meeting area. Board Meetings are conducted on the fourth Tuesday of each month, 7:30 p.m. to 11:30 p.m. An area CAC- 140 CULTURAL ARTS COMMISSION MINUTES - continued providing table space for 15-25 people is requested. Committee Meetings are held as needed on a flexible basis, usually falling in close proximity to the undertaking of a show. Room to accommo- date 10-20 people is required. Office area to house a desk, file cabinet, mes- sage center, duplicating equipment and work table area is required on a permanent, year round basis d. Storage and Work area: Storage area is required for costumes (5 large clothes closets, 6' tall and 10' long or an equivalent space where clothes racks could be stored). Five large, deep cupboards with shelves are needed for items such as hats, wigs, shoes, make-up. Storage for properties requires an area approxi- mately 20' x 20'; preferably with adjustable shelving. Items such as chairs, tables, coffee pots, and books would be retained in this area. Sets consist of canvas flats, 12' 16' high and 6' 10' wide, which should be stored vertically. Movable wagons, 6' x 8', platforms ranging in height from 2' - 6' wide, and 4'-10' long along with a variety of doorways, store fronts, window casements, etc. require a storage area approximately 18' high and 20' x 40' dimen- sions. Work area conducive to the construction and painting of sets, scenery and props is needed. A classroom or similar sized area would adequately meet this need provided adequate electrical power, work tables and noise abatement measures were available. Because of the nature of this type of activity, a certain amount of noise and mess CAC 141 CULTURAL ARTS COMMISSION MINUTES - continued must be endured. e. A Permanent Home Base: Identification with a permanent facility will prove most beneficial to both members and the community at large. An area to disperse pub- licity and membership information is requested along with a permanent display case to house photographs of current productions. CONCLUSION ,,The Ana-Modjeska Players have indicated their needs on both a realistic and a "nice to have" basis, realizing that compromise and cooperation are essential to progress. "In support of the proposed Horace Mann Cultural Center, the Players hereby pledge: a. $100 and the manpower to paint and refurbish the auditorium. Dedication of proceeds from the opening per- formance of the 1971 Fall production to be so designated as 'a benefit performance for the Cultural Arts Center'." Discussion ensued about the report and Mrs. Wheeler answered the questions of the Commissioners. Two ideas discussed were a slanted floor for the auditorium and covered storage space, possibly on the south side of the building, for the props, etc. Commissioner Salaets made the motion that the Commission accept the Ana-Modjeska Players, Inc. report and that the Commission give consideration to all requests in the plan- ning of the Anaheim Cultural Arts Center. THE MOTION WAS SECONDED AND CARRIED. SEARCHERS GEM AND MINERAL SOCIETY REPORT: The Searchers were represented by Mrs. Jean Blood, First Vice-President of the organization who was introduced by the Chairman. She presented the report from the Searchers to the Commission about their CAC- 142 CULTURAL ARTS COMMISSION MINUTES - continued organizations needs if they were to move into the proposed Cultural Arts Center. The report was read and discussed by the Commissioners and is as follows: "TO: CULTURAL ARTS COMMISSION M~MBERS: "The Searchers Gem and Mineral Society, Inc. formed June 1958 in the City of Anaheim, with their first place of meetings at the Anaheim Home Savings and Loan. "The Searchers Gem and Mineral Society, Inc. formed for the purpose: To promote, encourage, foster and cultivate the study of mineralogy and the earth Science by means of association with other Mineralogical Societies and with their members. To foster the presentation of Public exhibitions, Lectures, demonstrations and similar programs; Field trips for exploration, study and collecting ~speci- mens; the encouragement of interest among young people and the Fostering of interest in Mineralogy and the lapi- dary arts; the procurement and maintenance of Collections of minerals; products and related pictures, writing and other information thereof; and all other means which are appropriate to the accomplishment of the primary objects above set forth. "In the past 13 years the Searchers Gem & Mineral Soc., Inc. have held their meetings at the following places. Home Savings and Loan-Anaheim, Keystone Savings and Loan-Anaheim, California Federal-Anaheim, Chapman College- Orange, Martin Luther Hospital-Anaheim, Anaheim Public Library-Anaheim, John Marshall School-Anaheim, and pre- sently at the Lutheran Church-Fullerton. "The Searchers have presented the Public, free of charge, each year since 1959 an annual Show. The first Show was presented at the old Optimus Club-Anaheim. Thereafter in the order that follows: The Carpenters Hall-Anaheim, Anaheim Bowl-Anaheim and presently at the Retail Union Clerks Hall in Buena Park. "Please note above the abundance of meeting! places as well exhibition places. This has occured because of the ever growing membership in The Searchers Gem & Mineral Soc., Inc. CAC - 143 CULTURAL ARTS COMMISSION MINUTES - continued "Our membership is always open to the young as well as the old. However we have found ourselves trying not to encourage new members in the past few years as we do not have a place to meet that will hold them. We are now meeting in an area for 100 members, with a 250 membership. No one seeking membership is ever turned away, however we do not, and can not, with present meeting space available to use, openly campaign for membership. ',There are several meeting places within the City of Anaheim that would accomodate the Searchers as a meeting place, such as the Public Library and several of the Schools. However we have found that with very short notice our meet- ings can be and have been canceled due to one of their own functions. This presents us with a great problem as even though we are able to contact each member and cancel, we are unable to contact the many guests that attend, and it is impossible to contact and cancel the paid program scheduled for that time and date. 'The Searchers formed within the City of Anaheim and their Hearts will always restrain within the City of Anaheim. So much so that when we received the privilege of Hosting the National Show and Convention of the American Federation of Mineralogical Societies Inc, - California Federation of Mineralogical Societies Inc., for 1972, we decided that the revenue of such large quantity belonged with our Mother City Anaheim, even though the cost to us would be between $35,000.00 $40,000.00 at the Anaheim Convention Center, rather than using the Orange County Fairgrounds at the cost of around $10,000.00. OUR NEEDS 'Dur needs are small, even though we are a fairly large group. In plain and simple language, we need a place to rest our weary heads, and stop this never ending search within the city for a home. "Our greatest need is for a place for our membership to meet once a month. We usually meet on the third Thursday of each month from 7:30 - 11:30 P.M. For this we feel the Horace Mann - Cultural Arts Center Auditorium would fill our need. Our membership is open to the general Public. CAC 144 CULTURAL ARTS COMMISSION MINUTES - continued '~embership fees are: Adults $4.00 per year per year. Guests are always welcome. Juniors $2.50 ~We also need a place to hold small monthly Board Meetings and at the present time through August 1972 we are holding very large monthly meetings with the Committee Chairmen and Federation Delegates for the 1972 Show and Convention. ~n ever demanding need for space to promote and encourage the young (Junior Members) within the City of Anaheim. Space to present to the young as well as old~ Programs, Lectures, Slide Shows etc .... A space to give instruction in Mineralogy, Paleontolgy, General Lapidary, Lost Wax Casting, Jewelry designing, Silver and Gold Smithing etc. to the General Public as well as members. (non-profit). 'We need a place within the City of Anaheim to display one or more display cases of our hobby for the enjoyment of the General Public. 'We feel the City of Anaheim needs a Cultural Arts Center, and that all residents of Anaheim will profit in the field of Fine Arts, by its establishment. The Searchers Gem & Mineral Society, Inc. are more than willing to help financially, with the hope that they will be able to hold at least one monthly meeting within the Center. However, if monthly meetings were impossible for us within the Horace Mann-Cultural Arts Center the Center would still receive financial assistance from the Searchers Gem & Mineral Society, Inc. 'Respectfully submitted, '~ean Blood - 1st Vice President (Standing Committee Member) 'Uames F. Erhart President Searchers Gem & Mineral Society, Inc." In the discussion, Commissioner Brown said that a room should be devoted to the "dirty" types of work, such as lapidary work and sculpturing. Mrs. Blood stated that they had equipment to furnish such a room and John Collier said that the Parks and CAC 145 CULTURAL ARTS COMMISSION MINUTES - continued Recreation Department had lapidary equipment that could be used. Commissioner Salaets asked him for a list of the equipment that could be used at the proposed Center for the Cultural Arts Development Committee's information and use. Commissioner Salaets made the motion that the Commission accept the Searchers Gem and Mineral Society report and that the Commission give consideration to all requests in the planning of the Anaheim Cultural Arts Center. THE MOTION WAS SECONDED AND CARRIED. CULTURAL ARTS CENTER DEVELOPMENT COMMITTEE REPORT: Chairman Salaets reported that she, Chairman Jones, City Manager Keith Murdoch, and Commissioner Brown met with Mr. Brad Fry of the Muckenthaler Center. Mr. Fry highly recommended having pro- fessional direction and guidance from the outset of developing the Cultural Arts Center. Mr. Fry told them about the Muck- enthaler Center house and grounds and explained the procedures that they follow at the Muckenthaler Center. Commissioner Brown stated that after talking with Mr. Fry, he is more convinced than ever that professional advice is necessary, even if it is on a consulting basis. Commissioner Salaets said that her committee will approach Mr. Fry to see if he will act as a consultant for the Commission in the development of the Cultural Arts Center. Commissioner Salaets will have a recom- mendation by the next meeting. Mr. John Collier said that he agreed with Mr. Brown that professional advice is necessary, but he added that they should first find out if the funds are available for a consultant. Commissioner Brown stated that the Muckenthaler Center is not under the Parks and Recreation Department. There is a Community Affairs Director who advises both the Parks and Recreation Depart- ment and the Muckenthaler Center. Commissioner Salaets reported that Mr. Martin Sklar has agreed to serve on the Cultural Arts Center Development Committee. Chairman Jones stated that after talking with Mr. Fry about exhibits, etc., she felt that the air-conditioning should be moved from priority 2 to priority 1. Commissioner Brown suggested that the rear outdoor area would be CAC - 146 CULTURAL ARTS COMMISSION MINUTES continued perfect for outdoor displays, garden parties, etc. He felt that many of the women's clubs would use it. Commissioner Salaets submitted to the Commission some suggestions for the use of the Cultural Arts Center. The Commissioners dis- cussed the list and suggested that Commissioner Salaets resubmit it at the next meeting as part of the goals and objectives of the Cultural Arts Center. TABLE OF ORGANIZATION: Commissioner Brown distributed copies of the Table of Organizations to the Commissioners. During the brief discussion, several changes were suggested. The revised charts will be presented to the Commission at the next meeting. NEED FOR SPECIAL MEETINGS: A special meeting was called for Monday, April 26, 1971 at 9:00 a.m. in the Anaheim City Hall, Council Conference Room. At this meeting there will be pre- sentations by: Mr. Anthony Freeman - Anaheim High School Photo Department Mr. Arnold Hirsch - Anaheim Camera Enthusiasts Mrs. David Reed, Jr. - Dance Theater of Orange County Commissioner Mahoney's refurbishing report will also be reviewed, and the Cultural Arts Center Development Committee will submit a report. AGENDA FOR PROGRESS REPORT MEETING AT THE EBELL CLUB ON APRIL 21, 1971: The date of the progress report meeting was changed from April 21, 1971 to April 28, 1971. It will still be held at the Ebell Clubhouse at 7:30 p.m. Chairman Jones asked that reports be given by: Mr. Bernard Jordan Commissioner Salaets Commissioner Mahoney DATE OF THE NEXT REGULAR MEETING: The next regular meeting will CAC 147 CULTURAL ARTS COMMISSION MINUTES - continued be held on May 13, 1971 in the Anaheim City Hall, Council Con- ference Room at 9:00 a.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 12:05 p.m. by Chairman Jones. S. WESLEY,,'~ ' JONES, CHAIRMAN BARBARA S. TITUS, SECRETARY CAC - 130 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES OF THE SPECIAL MEETING MARCH 26, 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their special meeting in the Council Conference Room, Anaheim City Hall, 204 East Lincoln, Anaheim, California on Friday, March 26, 1971 at 9:00 a.m. PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith Aaron J. Tofield EX OFFICIO MEMBERS Jack Dutton, Mayor Keith A. Murdoch, City Manager William J. Griffith, Library Director John J. Collier, Parks and Recreation Director Larry Sierk, Executive Director, Anaheim Chamber of Commerce Ken Clements, Public Information Officer Bernard W. Jordan Mrs. Charles A. Pearson, Chairman, Mother Colony House Advisory Board Russ Williams, Anaheim Bulletin SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:20 a.m. CAC - 131 CULTURAL ARTS COMMISSION MINUTES continued INVOCATION: The invocation was given by Rabbi Tofield. APPROVAL OF MINUTES: The minutes of the February 11, 1971 meeting were approved as written with the insertion of Mrs. Schumacher's name on page CAC-114. The motion approving the minutes was made by Commissioner Tofield and duly seconded. MOTION CARRIED. Mr. Bernard Jordan reviewed the list of names on page CAC-114 with the Commissioners. The following names were also sug- gested as possible contacts: Dr. Charles Schutz Dr. Stonestreet Mr. William Woodward Mr. Cliff Lange COMMUNICATIONS: The correspondence was presented to the Commission by the secretary. CITIZENS' SUPPORT COMMITTEE REPORT: Mr. Bernard Jordan, Chairman of the Citizens' Support Committee, stated that he is now ready to start moving forward with his Support Com- mittee. He said that he is planning to start with a small committee of about seven key people and later expand it to a larger committee. Mr. Jordan said that one important consid- eration to the ongoing financial drive is whether the Commis- sion feels it necessary to obtain a professional director once the proposed Cultural Arts Center is opened. He stated that at a meeting with Keith Murdoch, Mr. Murdoch indicated that unless the Commission has more extensive plans for the Center he did not think there was a requirement at the outset for a skilled Cultural Arts Director. Mr. Murdoch explained that the City could provide the necessary office equipment and staff. Mr. Jordan concluded his report by stating that it was very important to get the "Operations Committee" organized, so the Finance Committee could have an idea what the financial needs for the Cultural Arts Center would be on a continuing basis. Commissioner Salaets distributed a copy of a composite report of what other Cultural Arts Centers throughout the country are doing. She said that none were operating under the Parks and Recreation Department but that some cities do provide CAC 132 CULTURAL ARTS COMMISSION MINUTES - continued funds to help the groups which use their Cultural Art Centers. Chairman Jones pointed out the fact that the City is providing the Commission with a full-time secretary who could possibly be located in the proposed Cultural Arts Center. Further discussion ensued about possible acquisition of staff and a professional director for the Cultural Arts Center. Chairman Jones stated that she felt the Commission should be thinking about coordinating the interior decorating of the Cultural Arts Center. Commissioner Mahoney said that tenta- tively Mr. Emil Heinze would be the supervisor for the refur- bishment of the building. Commissioner Brown suggested that a table of organization be prepared relative to the Horace Mann School project and also a time-line or operational map. Chairman Jones asked that Commissioner Brown develop such a table and present it at the next meeting on April 8, 1971. Chairman Jones was asked by Commissioner Brown if the Com- mission could secure a 3' x 4' floor plan before the April 8, 1971 meeting. Chairman Jones said she would discuss this matter with the City Manager. After a discussion on goals and objectives for a cultural arts center in Anaheim, Chairman Jones asked Commissioner Mahoney to prepare a progress chart of the refurbishing schedule for the Horace Mann School. This discussion was a review of what has been accomplished so far and what still has to be done to convert the Horace Mann School into a Cultural Arts Center. The fact that an Operations Commit- tee is needed now was stressed by Chairman Jones. REVIEW OF CULTURAL ARTS SLIDE PRESENTATION: Ken Clements stated that in its present form the script runs about 24 to 25 minutes. He asked the Commission for the authority to do some shortening because he fel~ ideally, the script should run just 17 minutes which would leave time for a live presentation and a question and answer period. A discussion ensued, especially about page 20 of the script. The Commission decided to have the script reviewed by the CAC - 133 CULTURAL ARTS COMMISSION MINUTES - continued Anaheim City School Superintendent, Mr. James Brier, and ask for recommendations. Chairman Jones said that she would deliver the script to Mr. Brier. Commissioner Salaets moved that Mr. Ken Clements be authorized to revise the script to suit the time needs he recommends and that he also work on a slide show that will give information pertinent to the historical heri- tage of Anaheim. MOTION WAS SECONDED AND CARRIED. At the request of the Chairman, Commissioner Tofield sum- marized the discussion as follows: 1. Large floor plan of the Horace Mann School was needed. 2. Schedule of work to be done should be prepared. 3. Table of organization developed. 4. Recommendation for professional expertise explored. 5. Coordinater to plan the sequence of work. Commissioner Mahoney asked who had the responsibility to make decisions relative to renovating the Horace Mann building. Commissioner Salaets suggested this matter wait until her committee makes their recommendation on obtaining professional advice. Chairman Jones reported on the Cultural Arts Standing Committee meeting that was held on March 24, 1971. There were ten people present, representing six different organizations. She stated that there was progress being made on the Master Calendar and that the newly appointed Chairman of the Master Calendar Com- mittee said they would have the calendar ready this year. The Standing Committee also discussed goals and objectives. One of their goals is concerned with publicity for the Cultural Arts organizations in the community and how to go about obtain- ing more publicity in the various news media. Commissioner Salaets said that Carrousel publicity for the cultural arts organizations is being handled by the Public Information Office. Chairman Jones also stated that some of the organizations felt that it would be very beneficial if the Commissioners would go to meetings of the various organizations and talk with their entire membership. They seem to think that the personal contact CAC - 134 CULTURAL ARTS COMMISSION MINUTES - continued would bring better results in promoting the proposed Cultural Arts Center. Mrs. Pearson said that she agreed with Rabbi Tofield that we should start with small steps first because people are hap- pier with a project that they can visualize. Commissioner Mahoney asked Chairman Jones if she would contact the Interior Decorator, Russ Ireland. Some other names sug- gested for Commissioner Mahoney's committee were: Don Pierce Dan Rowland Cliff Lange DATE OF NEXT REGULAR MEETING: The next regular meeting of the Cultural Arts Commission will be held on April 8, 1971 in the Council Conference Room in the City Hall. ADJOURNMENT: There being no further business, the meeting was adjourned at 11:30 p.m. · BARBARA S. TITUS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MARCH 11, 1971 CAC - 122 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room, Anaheim City Hall, 204 East Lincoln, Anaheim, California on Thursday, March 11, 1971 at 9:00 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Salaets Bernard L. Smith Aaron J. Tofield A. L. Mahoney EX OFFICIO MEMBERS Keith A. Murdoch, John J. Collier, Director City Manager Parks and Recreation J. C. Dutton, Mayor William J. Griffith, Library Director Larry Sierk, Executive Director, Anaheim Chamber of Commerce Bernard W. Jordan Mrs. Charles A. Pearson, Mother Colony House Advisory Board Chairman Ken Clements, Public Information Officer Bette Reinhartsen, Anaheim Bulletin Mrs. Etschkin Tarlow, Anaheim Art Association Mrs. Osborne Wheeler, Anaheim Art Association Mrs. Lloyd Klein, Anaheim Art Association Mrs. Bernice Douglas, Anaheim Art Association SECRETARY Barbara So Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:25 a.m. CAC - 123 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was offered by Chairman Jones. APPROVAL OF MINUTES: The draft of the February tl, 1971 minutes was discussed and action was deferred until the next meeting on March 26, 1971. COMMUNICATIONS: The secretary presented the correspondence to the Commissioners. The Master Calendar of Greater Los Angeles, Inc. was discussed. Since it will contain a section on Orange County a motion was made by Commissioner Salaets that the Commission subscribe to the Master Calendar of Greater Los Angeles, Inc. THE MOTION WAS SECONDED AND CARRIED. Chairman Jones welcomed Mr. Bernard Jordan, the Chairman of the new Citizens' Support Group, and introduced him to the members of the Commission. Chairman Jones, Commissioner Brown, and Commissioner Salaets expressed the appreciation of the Commission to Mr. Jordan for accepting this responsibility. Chairman Jones advised the Commissioners that the Anaheim Art Association Board would meet with the Commission at 11:00 a.m. The possibility of changing the meeting time was discussed. Action was deferred until the next meeting. CULTURAL ARTS CENTER DEVELOPMENT REPORT: Commissioner Salaets presented a sample Cultural Arts Center Calendar she had pre- pared for the month of April. This calendar has three parts: 1. Exhibits calendar 2. Performing arts calendar 3. Lectures, meetings, etc. calendar It was pointed out by Commissioner Salaets that though the calendar was full there were still 18 organizations that are not on the exhibit calendar; 9 organizations not scheduled on the performing arts calendar; and 12 organizations not scheduled on the lecture calendar. Commissioner Brown mentioned that at the last meeting of Carrousel several organizations said that they were looking forward to CAC - 124 CULTURAL ARTS COMMISSION MINUTES - continued Carrousel being held at the proposed Cultural Arts Center in the future, perhaps for a whole month. Commissioner Salaets stated that she felt that the Cultural Arts Center is a community building and the Commission cannot give specific rooms to any organization solely for their own use. Everyone should have a chance to use the building. She mentioned also that the Muckenthaler schedule is not full but something is always going on at the Muckenthaler Center. Commissioner Brown said that it was too soon to definitely state whether certain organizations can use the building at specific times. Assignments could be made only after the financing has been accomplished and the refurbishing completed. The organi- zations that have helped with the project should be given first consideration. Chairman Jones asked about developing policies relative to the management of the Cultural Arts Cemter. Commissioner Brown stated that some of these policies should come from the Finance Committee in conjunction with the Cultural Arts Commission. A professional director is also needed to help determine policies. The Finance Committee needs to raise enough funds to enable the Commission to obtain such leadership. The City of Anaheim has some of the best professional leadership in Southern California at the Stadium and the Convention Center. The Cultural Arts Center should not be an orphan. The Commission needs a letter of coop- eration from the City government pledging not only financial help but also moral support. Mr. Jordan then stated that to be successful the support of the City Fathers was essential. Mr. Jordan also stated that since he was new on this committee he had a number of questions. One question was whether he was correct in understanding that the financial drive was not a "one-shot" deal, but rather on ongoing operation. He also said that his committee would change their name to exclude the men- tion of finance or citizens' support group since most business- men are tired of money-raising committees. He felt the com- mittee needs a name with more prestige in order to attract people. Mr. Jordan then reviewed with the Commissioners the City Council Minutes of December 15, 1971, in which the City agreed to accept the liability for the Horace Mann School. CAC - 125 CULTURAL ARTS COMMISSION MINUTES - continued Mr. Jordan asked the Commissioners for permission to contact people privately and independently of the Commission. Chairman Jones stated that the member of the Commission assigned to the area that Mr. Jordan was seeking information about should be included. Commissioner Smith moved that the Commission give Mr. Bernard Jordan all the prerogatives necessary to establish the Citizens' Support Committee and to delve into the underlying areas that are essential to its formation, to its continuation, and to its success. Commissioner Salaets seconded the motion. After the discussion that ensued, Commissioner Smith amended his motion to read: It is recommended that the Commission recognize the services voluntarily offered by Mr. Bernard W. Jor- dan to form a committee that will work to provide the immediate and ongoing financial needs of the Cultural Arts Center in cooperation with the City. MOTION SECONDED AND CARRIED. ROUGH CONCEPT OF THE CULTURAL ARTS COMMISSION SLIDE PRESENTATION: The Public Information Officer, Ken Clements, distributed scripts of the slide presentation entitled "In Our Hands, Anaheim's Cultural Heritage". He explained briefly the concept of the presentation. His office, with the help of Mrs. Pearson and Mrs. Salaets, is in the process of matching pictures to the script. He stated that Mrs. Pearson has gathered material of early Anaheim cultural events and corresponding pictures from the Mother Colony History Room at the Library. Mrs. Salaets has made available for this presentation the Women's Division, Anaheim Chamber of Commerce scrapbooks. Commissioner Brown moved that the Commission accept the script as written with modifications on the part of anyone the Chairman wishes to designate as the editorial group, and that Ken Clements be commissioned to proceed. THE MOTION WAS SECONDED AND CARRIED. Chairman Jones asked that the Commissioners tare the script home to read it and to notify Commissioner Salaets if there are any corrections to be made. Commissioner Salaets will then contact Mr. Clements. CAC - 126 CULTURAL ARTS COMMISSION MINUTES continued FINANCE COMMITTEE REPORT: Chairman Jones distributed a letter from the City Attorney. The Commissioners read the letter and discussion ensued. Mr. Murdoch stated that once a gift is made to the City there is no practical vehicle for its return to the donors. A fund out- side the City should be set up if it is necessary to return the money if the Horace Mann School project does not materialize. Commissioner Smith agreed with Mr. Murdoch and added that thou- sands of dollars would not be received if the money went into a City fund. Mr. Jordan stated that he wanted to explore the difference be- tween a foundation and a non-profit corporation eleemosynary in nature before his committee makes any recommendation. Commissioner Smith said that if you use the word "museum" in your foundation name many items of art would be available from the Federal Government. It was the consensus of the Commission that Mr. Jordan's com- mittee should make the decision relative to funding. Mr. Jordan will report back to the Commission after forming his committee. No name has been given to the committee yet, but it will be referred to temporarily as the Citizens' Support Group or Committee. Chairman Jones made a recommendation that Mr. Bernard W. Jordan's name be added to the Cultural Arts Commission's mailing list and suggested that he be invited to attend all the Commission's meetings. ANAHEIM ART ASSOCIATION REPORT: At this time the Anaheim Art Association Board members were acknowledged and welcomed by Chairman Jones. After some brief remarks by Mrs. Tarlow, President of the Anaheim Art Association, a report was pre- sented to the Commission concerning the needs of the Anaheim Art Association if they should move into the Cultural Arts Center. The report given by Mrs. Tarlow follows: The Art Association has a paid membership of 350 artists. The Anaheim Art Association Board of Directors is interested in the development of the Horace Mann School as a Cultural CAC - 127 CULTURAL ARTS COMMISSION - continued Center and would like to participate as a Resident Group. We would u~lize the Center for General Membership meetings, Art classes (all media) Film slide presentations and lec- tures associated -- a permanent and temporary Art Gallery. We would exhibit art in all media, including pottery and crafts. We would hold classes in art instruction (all media) would encourage the use of the Center to teach those crafts which we presently have no schedule on. and May we give you our present schedule of classes Morning Afternoon Evening Monday OPEN OPEN OPEN Tuesday AM Class OPEN Eve PM Class Wednesday AM Class OPEN Eve PM Class Thursday AM Class OPEN Eve PM Class Friday OPEN OPEN OPEN Saturday Children's Classes from 10 to 3 (1 hour each) In the event the new proposed Cultural Center has one multi- purpose classroom it would mean that even if we utilized the room at our present teaching rate there would be 10 openings for other groups to teach. Even if we bank on greater growth utilizing the new Center there would still be ample oppor- tunity for growth since many of our present classes have a minimum of 3 people. We, of course, have some sessions that register 12 students and a few others that are far beneath that amount. Teaching art is definitely not a big time lucrative business. The Laguna Beach School of Art and De- sign frequently cancels classes because of a 2 or 3 regis- tration. It would be our intention to keep our portion of the new proposed Center open for 12 months per year on a 7 day a week basis. We would provide volunteer staffing. We could provide hostesses for 1 full day per week and office help for 1 full day., i.e., 2 full days per week. Relative to the type of financial aid we could give It is possible that we can pay $100 to $135 per month. We CAC - 128 CULTURAL ARTS COMMISSION MINUTES - continued feel we could help renovate the building by creating the Multi Purpose Teaching Room and preparing the Gallery which we would be using. We can be prepared to spend up to $2,500 to complete this task. We feel we can give you approximately 250 hours which could be applied to working in some area in the building. We would assist in fund raising events. Our Rummage Sale set for March 26 and 27 in which we usually realize approxi- mately $500 has been earmarked for the Horace Mann School renovation project. We would propose that the two rooms immediately to your left as you enter the building be used as Art Gallery Rooms. The rooms measure 34 x 23. This would be a gallery space of 68 x 46. If it is structurally safe we would ask that a door be created between the two rooms so that one could go from room to room without going back into the hall. Those rooms directly to the right -- one of these rooms could be the Multi Teaching Room. We realize there is a great deal of hall space. It would appear that from time to time the appearance of the Center could be enhanced by paintings hanging in that area. If we are notified in advance we would be willing to exhibit work in that area. When we initially spoke with you it was with the understanding the Gallery be under lock and key. While we still feel this is necessary we feel that the Center could schedule specific groups in the Gallery for general meetings. Then if there is a problem relative to theft, etc., we could contact the specific group that had met in the room. These Gallery Rooms would be specifically be identified as Permanent Gallery Rooms. Chairman Jones asked what the Anaheim Art Association meant by "wanting to be a resident group". Mrs. Tarlow replied that a resident group is one that would be using the building everyday of every week of every month as opposed to groups that might use the building one night a month. In this discussion the Anaheim Art Association brought out that CAC - 129 CULTURAL ARTS COMMISSION MINUTES - continued they had been using some kilns at the Spencer House that are owned by the City which they would like to use at the proposed Cultural Arts Center. They would need 220 volt electrical outlets for the kilns and a place that is well ventilated. The patio porch was suggested as a possible location. A multipurpose classroom was also discussed and the Commission agreed that a room should be set aside for this purpose. Mrs. Tarlow asked about the use of the Wagner House and was told that the Wagner House was not available at this time. It was forseeable that the Spencer House and the Wagner House may some day be used in the Cultural Arts Center program. DATE OF THE NEXT MEETING: A special meeting will be held on March 26, 1971 to review the slide presentation script. The next regular meeting will be held on April 8, 1971. ADJOURNMENT: There being no further business the meeting was adjourned at 12:00 noon. MRS. WE~_~EY/~,~ jONES, CHAIRMAN ~.~-~ J ~. ~ iBARBARA S. TITUS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF MEETING AT EBELL CLUB FEBRUARY 16, 1971 PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahonev Aaron J. Tofi~ld PRESENT: EX OFFICIO MEMBERS John J. Collier, Parks and Recreation Director ALSO PRESENT: Jessie Vance, Searchers Gem and Mineral Harry Vance, Searchers Gem and Mineral Etschkin Tarlow, Anaheim Art Association Leta Archer, Anaheim Ebell Club Mr. and Mrs. C. A. Pearson, Mother Colony House Advisory Board Arnold L. Hirsch, Anaheim Camera Enthusiasts Diane D. Dailacis, Women's Division, Anaheim Chamber of Commerce Patsy Ray, Ana-Modjeska Players Nancy Farrar, Anaheim Public Library Sven Harberg, Anaheim Optimist Club Yvonne Herbert, Anaheim Art Association Anna Cruse, Women's Division, Anaheim Chamber of Commerce, Ebell Club Bernice Douglas, Women's Division, Anaheim Chamber of Commerce, Anaheim Art Association 1.0. and Rose Witte, Anaheim Art Association George Mitchum, Anaheim Art Association Jackie Terrell, Anaheim Ebell Club L. E. Terrell Margaret Fournier Don and Jean Blood, Searchers Gem and Mineral Jim and Bev Erhart, Searchers Gem and Mineral C. M. Archer Ken Clements, City of Anaheim ~1- CULTURAL ARTS COMMISSION SUMMARY OF THE FEBRUARY 16, 1971 MEETING -- continued PRESENT: SECRETARY Barbara S. Titus The special meeting of the Cultural Arts Commission under the sponsorship of the Anaheim Ebell Club was called to order at 7:45 p.m. by Mrs. LaFrance Terrell, Ebell Club President. After her opening remarks, Mrs. Terrell introduced Mrs. Wesley V. Jones, Chairman of the Anaheim Cultural Arts Commission. Chairman Jones introduced the members of the Cultural Arts Commission. After some brief remarks, the Chairman turned the meeting over to Commissioner Mahoney for his report on the refurbishing needs to convert the Horace Mann School into a Cultural Arts Center. After thanking the Chairman and acknowledging those present, Commissioner Mahoney stated that there were two things that were invaluable in this drive to save Horace Mann School: raising money and volunteer work parties. He advised that on February 9, 1971, the day of the earthquake, Chairman Jones, City Manager Keith Murdoch, Property Maintenance Superintendent Rex Bruhns and Commissioner Mahoney went to the Horace Mann School to see if there was any damage done to the building. They were glad to be able to report there was none. Commissioner Mahoney distributed the Priority List. Attached to this list was the "Will You Help" form and the floor plan sketch of the Horace Mann School. He stated that Priority 1 items had to be done in order to initiate the project for occupancy and Priority 2 items could be done later when the necessary money was available. Certain things, such as; sanding the hardwood floors, the electri- cal wiring, and the plumbing would have to be done by skilled tradesmen. Commissioner Mahoney then listed the following priority items: -2- CULTURAL ARTS COMMISSION SUMMARY OF FEBRUARY 16, 1971 MEETING -- continued Acoustical plaster. The acoustical plaster would be sprayed on the six classroom ceilings. This would be a contract item. The auditorium would not be sprayed with acoustical plaster at that time as it now has a T-Grid acoustical ceiling which should prove adequate. There was a dis- cussion about the effectiveness of the acoustical ceiling in the auditorium. Commissioner Mahoney said they were planning to put in drapes to help the acoustics in the auditorium. Drapes would also be put in the six class- rooms. Replacing window glass on the west side of the building. The new school's ballfield backs up to that side and the windows are broken. When the glass is replaced, the City of Anaheim would have metal guards fabricated for the windows to prevent future damage. These metal guards could be installed by volunteer workers. Installing hardware. The School Board would return the hardware removed from the building. that had been Ventilating fans in the restrooms. The present fans are inadequate and do not meet City standards. Chairman Mary Jones was asked by Commissioner Mahoney to tell, from a woman's point of view, how much refurbishing would be necessary to fix the restrooms. Chairman Jones reported that even though the fixtures were old a good cleaning would make them serviceable. This cleaning and a fresh paint job would do much to enhance the rooms and make them acceptable. At this time, City of Anaheim Public Information Officer, Ken Clements, started to show slides to accompany Commissioner Mahoney's report. The first slide was of the front of the building and Commissioner Mahoney stated that the building was in remarkably good shape. He commented on each slide as it was shown, telling what had to be done immediately and what could be postponed until later. One slide showed the typical classroom with the ceiling fixtures -3- CULTURAL ARTS COMMISSION SUMMARY OF THE FEBRUARY 16, 1971 MEETING - continued removed. The blackboards would remain unless the Commission determines to remove them. Some organizations asked that black- boards be available to them. Between the two closets there is space enough to add a third closet. This would make each room functionable for three organizations who need locked storage space. Slides of the kitchen, office area, hallway, and auditorium were also shown and commented on. Commissioner Mahoney reported that Mr. James Brier, Super- intendent of the Anaheim City Schools, had said that there was a possibility that the stage curtains might be available. Listing the areas that needed to be painted, Commissioner Mahoney included the hallway, auditorium, the six classrooms, kitchen, office, and the men's and women's restrooms. He added that the skylight in the hallway needed to be cleaned. At this time Commissioner Mahoney stated that the School District have promised that the electrical light fixtures that have not been sold would be returned. This would reduce the cost of electrical light fixtures by half. He also stated there were nine wall heaters that the School District would return. Commissioner Mahoney summed up his report with the statement that the Cultural Arts Commission is trying to save money wherever possible. The money saved on Prioity 1 items could be used for some of the Priority 2 items such as carpeting for the entryway and the hall and possibly drapes for the classrooms. Chairman Jones thanked Commissioner Mahoney for his presentation. She then advised that over thirty organizations had indicated an interest in using this building in various ways. She asked those present to introduce themselves and to name the organizations they were representing. After the introductions and brief remarks Chairman Jones expressed the Commission's appreciation for all the interest~at has been demonstrated in the proposed Cultural Arts Center for Anaheim. Chairman Jones then pointed out that there were: 27 organizations that have volunteered work parties. -4- CULTURAL ARTS COMMISSION SUMMARY OF THE FEBRUARY 16, 1971 MEETING continued 3 organizations that have offered to assist other groups with fund-raising. 10 organizations that have offered financial assistance. 15 organizations have said they would have fund-raising events. The report from the Finance Committee was read by Commissioner Brown. Commissioner Brown stated that the report was not yet in final form. It is being developed now by the Finance Com- mittee. Th~ committee is composed of interested citizens in the community. They will finalize it and then present it to the Cultural Arts Commission. Commissioner Tofield stated that in the Finance Report, which Commissioner Brown had read, a non-profit foundation had been discussed. He said that at the last meeting of the Cultural Arts Commission on February 11, 1971, City Attorney Joseph B. Geisler explained the legal ramifications of foundations. Since it would take between 2 to 5 years to get a ruling on a non- profit foundation from the Internal Revenue and would cost several thousand dollars, it was felt that it might wise to set up a Cultural Arts Fund in the interim period. If a special Cultural Arts Fund is set up with the City of Anaheim, the Commission would then be able to accept gifts. These gifts would be tax- deductible, since the City is a governmental agency. This would not mean there would not be a foundation. The Finance Committee would develop a foundation if it is deemed to be advisable° Mrs° Blood inquired if the money would be returned if the Cul- tural Arts Center did not materialize. It was pointed out that in a special fund the money could and would be returned if the project did not materialize. Mrs. Blood then asked who was going to use the building. Their members would be more willing to give both time and money if they knew definitely that they had a meeting place. Chairman Jones told her that Commissioner Salaets was working on the use of the building. Priority would be given to those who have been involved at the beginning of the Cultural Arts Center project. Right now, the major concern is raising the necessary funds as the School District gave the Cultural Arts Commission six months from January -5- CULTURAL ARTS COMMISSION SUMMARY OF THE FEBRUARY 16, 1971 MEETING -- continued 12, 1971 to demonstrate community support for the project. The Commission has been working on all phases simultaneously: the funding, the refurbishing, and the use of the building. So far, the need has been established and the priorities developed. Now the Commission will meet with the Boards of the various organi- zations interested in using the center. Chairman Jones then asked the secretary to read the correspon- dence. Letters of support had been received from: Anaheim Doll Club with a $15 check enclosed. Dance Theater of Orange County pledging $100 a month. Mr. and Mrs. Osborne R. Wheeler, who pledged $100. Writers' Workshop pledging $25. Mrs. Blood, from Searchers Gem and Mineral Society, gave the secretary their letter of support which confirmed their previous pledge. Diane Dailacis, President of the Women's Division, Anaheim Cham- ber of Commerce, read their letter of support pledging $500 as a single donation. Chairman Jones again stated how important it was to move quickly on the financial aspect of this project. The work parties are ready to start as soon as the necessary funds are available. Mr. Hirsch, from Anaheim Camera Enthusiasts, volunteered a mem- ber of his organization to help install the hardware. This person is a man familiar with this type of work. The representative from the Anaheim Optimist Club, Mr. Sven Harberg, stated that his organization is interested in finding a place for the Optimist Band to practice. Mr. Charles A. Pearson reminded those present that "success brings success" and that they should not be frightened by the large amount of money necessary to open the Cultural Arts Center. Chairman Jones stated that a slide presentation would be developed by Ken Clements. This presentation would be available for showing to the various organizations and clubs in an effort to stimulate community support for the proposed Cultural Arts Center. The -6- CULTURAL ARTS COMMISSION SUMMARY OF THE FEBRUARY 16, 1971 MEETING continued slide presentation would also be shown during Carrousel. The Anaheim Art Association was represented by its President, Mrs. Etschkin Tarlow, who stated that they were very interested in the use of the proposed Cultural Arts Center. Chairman Jones advised Mrs. Tarlow that the Cultural Arts Com- mission would like to meet with their Board and the Boards of all of the organizations interested in the use of the building. She also stated that the Commission was being asked by the City to evaluate: 1. What the community wants. 2. What the community needs. 3. What the community is willing to work for. After discussion, it was decided that another meeting would be advisable. Chairman Jones set the date for the next community meeting on Wednesday, April 21, 1971 at 7:30 p.m., to be held at the Ebell Club, 244 North Helena Street, Anaheim, California. Following the Benediction by Rabbi Tofield, the meeting was adjourned at 9:25 p.mo -7- CAC - 109 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES FEBRUARY 11~ 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room, Anaheim City Hall, 204 E. Lincoln Avenue, Anaheim, California, on Thursday, February 11, 1971 after a tour of the Wagner House, 975 South State College Boulevard~ Anaheim, California at 9:00 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Aaron J. Tofield ABSENT: Bernard L. Smith PRESENT: EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director William J. Griffith, Library Director ABSENT: Jack C. Dutton, Mayor Keith A. Murdoch, City Manager Larry Sierk, Executive Director, Anaheim Chamber of Commerce ALSO PRESENT: Mrs. Charles A. Pearson, Mother Colony House Advisory Board Bette Reinhartsen, Anaheim Bulletin John L. Harding, Administrative Assistant Ken Clements, Public Information Officer PRESENT: SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:40 a.m. CAC - 110 CULTURAL ARTS COMMISSION MINUTES - continued The Cultural Arts Commission and guests met at the Wagner House, 975 South State College Boulevard, Anaheim, California, where they had a tour of the building. After the tour, the Commission went to the Council Conference Room at the Anaheim City Hall for their regular meeting. Chairman Jones called the meeting of the Cultural Arts Commission to order at 9:40 a.m. INVOCATION: The invocation was given by Rabbi Tofield. APPROVAL OF MINUTES: The minutes of the Cultural Arts Commis- sion meeting of January 7, 1971 were approved upon motion of Commissioner Salaets and duly seconded by Commissioner Mahoney. MOTION CARRIED. COMMUNICATIONS: A letter from Loraine Moore, President of the Anaheim Symphony Guild, offering their help with fund-raising projects, was noted by the Secretary. The Secretary also read a letter from Mr. Don McIntyre volun- teering his services as a photographer. Chairman Jones asked Mr. Ken Clements to review the letter and determine where Mr. Mclntyre's services could be used. A bill for four spot announcements, of the special meeting at the Ebell Club on January 19, 1971, that were broadcasted by the KWIZ Radio Station was sent to the Cultural Arts Commission marked "Paid in full by KWIZ Radio". REPORT FROM THE CITY MANAGER: In Mr. Keith Murdoch's absence, John Harding, Administrative Assistant, read a memo from Mr. Robert Davis, concerning the use of the Horace Mann School for adult education purposes. Mr. Donald Kennedy, who is in charge of the Adult Education Division of the Northern Orange County College District~ called inquiring about the use of Horace Mann for classes such as sculpture, ceramics, etc. They have been holding such classes at the Muckenthaler Center in Fullerton and hoped that it would be possible to do something similar in Anaheim. Also, if there were time available during the day, they might be able to schedule some vocational type adult classes in the facility. In the discussion that ensued it was concluded CAC - 111 CULTURAL ARTS COMMISSION MINUTES - continued that Mr. Kennedy's suggestion should be explored further. Commissioner Salaets said she would follow up on the matter. CULTURAL ARTS CENTER DEVELOPMENT COMMITTEE REPORT: Com- missioner Salaets briefly summarized the Charter meeting at the Ebell Club on January 19, 1971. Sixty people had signed the register. There were quite a few pledges of support made that evening, and the Commissioners present left the meeting encouraged. Commissioner Salaets distributed information on the Mucken- thaler Center in Fullerton concerning their operational pro- cedures explaining that since they have an operation similar to ours, they might be able to provide guidelines for our Cultural Arts Center. She stated that Mr. Brad Fry, Director of Muckenthaler Center, offered his help and services to the Commission without charge and Mr. Mert Hinshaw, Director of the Bowers Museum in Santa Ana, said he would also be happy to help. She also advised that both Muckenthaler and Bowers' Directors stressed the importance in obtaining qualified professional help to coordinate the use of the building and at this time the committee is seeking information from U.C.L.A., the only school in this vicinity offering courses in this type of administration. One of the recommendations from the sub-committee is that the 1971 Carrousel be dedicated to the Development of the Cultural Arts Center. It was through the Carrousel program that the people in Anaheim established the need for a Cultural Arts facility. Commissioner Brown explained that though they do not have any definite plans right now, they were thinking about a "kick-off" dedication program. According to the bylaws of the Carrousel there can be no admission charged to the public, but it may be that a special donation dinner for participating organizations and individuals could be held. Another suggestion for the "kick-off", instead of the banquet, was a cocktail- hors d'oevre party that could be catered by the Convention Center. Chairman Jones reported that Mr. and Mrs. Martin Sklar have offered to plan a Disney Art Exhibit for the benefit of the pro- posed cultural arts center. This could be a social event and might be worked in with the cocktail party. A "sales-promotion" package was discussed. Mr. Ken Clements, CAC- 112 CULTURAL ARTS COMMISSION MINUTES - continued Public Information Officer, agreed to create a slide presenta- tion to be presented to groups and organizations. The Com- missioners agreed that a good publicity drive was necessary, and all were in favor of a presentation of this kind. A brochure should also be developed for use with this slide show. The Commissioners would alternate acting as the speakers for the slide presentation at the various meetings. This presenta- tion should be of the caliber that could be sent to foundations as a part of a request for financial support. Commissioner Salaets then read the "Kiplinger Washington Letter" which shows the Anaheim-Santa Aha-Garden Grove area to have the greatest population growth in the United States. The Commissioners were told by Commissioner Salaets that there were foundations and grants available to help new groups get started in the Cultural Arts. She did not know if they would give money to a City Fund. She also distributed a "Summary of Major Cultural Activities in the City of San Diego" which lists all Cultural Activities, the Sponsoring Organizations, Housing, and City Funds Budgeted. Along with this was an article on what other cities are doing in the Cultural Arts and a "Brief Summary of Statistics of National Cultural Arts." Two other items forming a foundation and exploring the fund- ing of a foundation were discussed by the Sub-Committee; but the Commissioners thought these matters should be assigned to the Finance Committee. FINANCE COMMITTEE REPORT: Commissioner Mahoney substituted in the absence of Commissioner Smith and presented the report from the Finance Committee. The recommendations of the report were as follows: Recommend that the Cultural Arts Commission be more defini- tive in the formation of a Finance Committee. The Commis- sion should give recognition to several elements as follows: That the Commission should be advisory only in matters concerning the financing of the Cultural Arts Center. 2. That the Committee that performs the function of CAC - 113 CULTURAL ARTS COMMISSION MINUTES - continued o raising funds should probably be staffed by interested citizens not directly connected with the Commission. That the Committee should be given a formal name such as "Citizens Committee for Cultural Arts Finance." That the Commission should direct the Committee to form a non-profit foundation -utilizing a name that contains the word, "Museum". That the Commission should establish a basic out- line for dollar donations, such as: a. Short term $85,000 (6 months) b. Intermediate term "Additional~' 150,000 (2-3 years) c. Long term additional 300,000 (5-10 years) This would mean that the initial investment of $40,000 from City, plus $85,000 from private sources, plus $50,000 worth of raw and unimproved building that totals $175,000 would be protected by additional ongoing investments by the private sector of $350,000 - $375,000. That the Commission should assist and advise the Committee in the development of a plan to provide incentives for contributions by: a. Naming the Center and rooms and/or use of name plaques and the like. Forming recognition groups such as "Founding Donors'~ @ $500 initial gift; "Patrons" $100 annually; members at $25 annually. "Life Members" @ $400, one time investment at any time. CAC - 114 CULTURAL ARTS COMMISSION MINUTES - continued That the Commission should consult and advise with the Committee on the formation of a Board of Trustees for the Foundation that should involve others than the Commission and the Committee. That the Commission should advise and consult the Committee on group appeals such as Horace Mann Alumni, Ebell Club, etc., etc. Those presently on the Finance Committee are: Mr. Charles A Pearson Mr. Dave Todd Mr. Jim Nagamatsu Mr. Bill Jolissaint Commissioner Mahoney asked if perhaps they should concentrate more on securing committee members rather than on trying to first find a chairman. The Commissioners then suggested the following names of people to contact with regard to serving on the Finance Committee: Mr. Stan Pawlowski Mrs. Calvin Pebley Mr. Calvin Pebley Mr. Melvin Hilgenfeld Mr. Dick Gay Mr. Barney Jordan Mr. Martin Sklar Mr. Bud Coulson Mr. Bill Eaton Mrs. Leta Archer Mr. Bonnell Mr. Ed Hartnell Mr. Lou Overholt Mr. R. Kenton Wines Judge Kenneth Lae Mrs. Betty Baker Mrs. Dene Williams Mr. Fred Werder Mr. Frank Brett Mr. Jose Arias Mrs. Martha Schumacher CAC - 115 CULTURAL ARTS COMMISSION MINUTES continued Mr. Bill Snyder Mr. Jim Seay Mrs. Marie Roquet Representatives from P.ToA. Council Disneyland Rabbi Tofield inquired if the Commissioners agreed with the Finance Committee Report that the Commission be advisory only to the Finance Committee. It was the consensus of the Commission members that it should be handled in this manner: The Commission should be advisory only to the Finance Committee, 'Ibis Committee will develop the fund-raising functions. It would mainly consist of interested citizens who are not directly connected with the Commission. ~lhe Commission should assist the Finance Committee in anyway possible however. The Commission should encourage its fund-raising activities but should not be directly involved in them. Commissioner Mahoney moved that an Anaheim Cultural Arts Center Fund be established with the City of Anaheim on an interim basis pending the formation of a foundation. MOTION SECONDED AND CARRIED. Commissioner Tofield moved that the intent of the Finance Com- mittee Report be approved by the Commission and that the Commis- sion request more detailed information from the Finance Commit- tee by the next meeting of the Commission so that they can take formal action with regard to it. MO'I~ION SECONDED AND CARRIED. REFURBISHING SCHEDULE: Commissioner Mahoney reported to the Commission the results of his investigation into what is involved in the refurbishment of the Horace Mann School. He stated that his sub-committee is now in the process of establishing a CAC - 116 CULTURAL ARTS COMMISSION MINU%ES - continued schedule. 'lhey have listed the items that can be done by vol- unteer work parties and those that must be done by a member of a particular building trade or by a contractor. Such items as the electrical work and the plumbing will have to be done by skilled tradesmen. Chairman Jones reported she had gone with Commissioner Mahoney, City Manager Keith Murdoch, and Property Maintenance Superin- tendent Rex Bruhns to the Horace Mann School to inspect the building. The men wanted a woman's viewpoint on whether the restrooms should be refurbished. Chairman Jones reported that the fixtures were old but they can be cleaned and will serve adequately. If the plumbing fixtures can be used this will mean a considerable savings in the refurbishing cost. The fix- tures can always be replaced at a later date after the building is in operation, ri]~e main object is to get the building opened, other things can then be attended to as money becomes available for them. Commissioner Mahoney stated that he will contact Mr. James Brier, Superintendent of the Anaheim City School District, to find out if the School District still has available and will give to the City the electrical and heating fixtures that had been removed by them from the building. He said he would in- quire also about the stage curtains. If money can be saved on the electrical and plumbing work, it may be possible to provide carpeting for the hallway, as this would greatly improve the appearance of the entry, and drapes for the classrooms. Rhe one thing that had not been considered at the sub-committee meeting was the matter of air-conditioning. On the day the sub-committee went to the school building it was warm outside but the inside of the building was quite comfortable. In view of this, the sub-committee felt that adequate heating was more important at this time than air-conditioning. It was decided that an inquiry should be made of Mrs. Elsie Reed of the Dance Theater of Orange County to determine if a struc- tural change was really needed in the two rooms they would like to use or if the auditorium would be suitable for their use. 2he matter of adding acoustical plaster to six classrooms was discussed as well as the auditorium acoustics and ceiling. CAC 117 CULTURAL ARTS COMMISSION MINUTES - continued Commissioner Salaets stated that the acoustics in the auditorium were poor. It was pointed out that drapes will be added to the room and this should improve its acoustics. The blackboards would be left in the classrooms. Along with drapes, a good color scheme will enhance the appearance of the rooms. Having three closets, with shelves and doors that can be locked, will make the rooms more functional as three differ- ent organizations could have locked storage space within one room. It was stressed that all work had to be brought up to the City standards, and that the City will have to approve the work that has been done before the building could be opened. Commissioner Mahoney reported that he had someone who would help with the interior decorating. He thought that several thousands of dollars could be saved through the use of skilled volunteers. Whoever is responsible for coordinating will need to be there most of the time. If this person is a volunteer, he would have to have the time to supervise the project and would have to be knowledgeable concerning the building trades. Possible sources of volunteer assistance were discussed by the Commission members. Commissioner Brown pointed out that some- times vocational classes in the High School District are looking for such projects. Also, the Neighborhood Youth Corps looks for places for their youth to work during the summer. They are now trying to set up their summer program. John Collier stated there would probably be a number of those who are active in the Senior Citizen's program that would be interested in helping. Commissioners Salaets and Brown agreed to compile a list of such sources of volunteer help for Commis- sioner Mahoney to use in organizing the work that should be done to convert the Horace Mann School into a cultural arts center. REPORT FROM THE CITY ATTORNEY: The question as to whether or not a foundation should be established for the purpose of receiving money for the proposed cultural arts center or whether such money should be deposited with the City of Anaheim in a special fund provided for this purpose was discussed at length by the Commission members. The pros and cons of the two ap- CAC 118 CULTURAL ARTS COMMISSION MINUTES - continued proaches were reviewed in detail. City Attorney Joseph B. Geisler appeared before the Cultural Arts Commission to review with them the legal ramifications of the two approaches to receiving money for the cultural arts center. Mr. Geisler brought to the attention of the Commission his memo to them of January 19, 1971. The text of which is as follows: Re: Contributions to the City through the Cultural Arts Commission and specifically in regards to contribu- tions for the refurbishing of the Horace Mann School for a Cultural Arts Center. Question No. 1 Whether or not such contributions to the City are deductible contributions by the donor. As to this question, such gifts to the City are tax deductible in accordance with the rules and regulations of the Internal Revenue Code. Question No. 2 Can the contributions to the City through the Cultural Arts Commission be limited? Yes, they can. However, the limitation imposed upon such a gift must be acceptable to the City, and generally speak- ing, the City could not accept a gift which, by its limita- tion, conceivably imposed a future obligation on the City. As for instance, a gift for refurbishing the Horace Mann School of less than the required amount for such purpose~ where no other use of the funds was permissible, would ap- pear to impose an obligation upon the City to refurbish the Horace Mann School regardless of the amount of contributions made and would appear questionable. If only 50 percent of the necessary funds for refurbishing were donated, it would seem that the City would be obligated to pay the other 50 percent. Acceptance of a gift as limited as this would ap- pear to establish a contractual obligation upon the City and such would be governed by contract regulation rather than as a gift. The City could, on the other hand, accept a gift CAC - 119 CULTURAL ARTS COMMISSION MINUTES - continued with a limited purpose, such as for "cultural arts pur- poses only" and establish a special trust fund to be expended only for purposes determined by the City to be cultural in nature. If it is the desire of the donors to make donations to the City through the Cultural Arts Commission only for refurbishing of Horace Mann School and in case the en- tire amount cannot be realized by contributions, the contributions should be returned to the donors, then in such event, a special fund outside of the City's financial process should be established so that the monies in the fund are not, in fact, contributed to or made a gift to the City unless the entire amount necessary for refur- bishing the Horace Mann School is realized. Upon failure to realize the entire amount, the funds could then be returned. By this method, the City would not be required to give back any funds donated to the City. There would be serious doubts in my mind as to whether funds contri- buted to the City as a gift could, in fact, be returned. Joseph B. Geisler City Attorney With regard to foundations, he stated that it might take from two to five years to obtain a ruling from the Internal Revenue Service with regard to the non-profit status of such a founda- tion. He cautioned the Commission also on the matter of wording of special funds. A fund can exist for a specific purpose but if this purpose does not materialize the money cannot be used for another project. For example, should a Horace Mann School Refurbishing Fund be established such money can only be used for refurbishing the Horace Mann School. If the project were to fall through and the Commission had an opportunity to obtain another building, they would not be able to use this money for the purpose of refurbishing the second building. He thought because of the time involved to obtain a non-profit ruling and because of the cost involved in establishing a foundation that it would seem impractical to set up a foundation for this specific purpose. His recommendation to the Commission was that they accept only major gifts for the refurbishing of the Horace Mann School in a special fund for this purpose. In CAC - 120 CULTURAL ARTS COMMISSION MINUTES continued the event the project did not materialize the money could then be returned to the individual donors. Smaller gifts should, in his opinion, be accepted in a fund broadly enough defined that it would not be necessary to return such small amounts to the donors. In the event of the project's failure the money could then be used for other cultural arts purposes. It was pointed out that one of the drawbacks to the establish- ment of a foundation was that the Commission would then have no control over how such money was spent or for what purposes it was used. Rabbi Tofield moved that the previously adopted motion to establish an Anaheim Cultural Arts Center Fund be amended deleting the word Center so that the previously adopted motion be amended to read that an Anaheim Cultural Arts Fund be es- tablished with the City of Anaheim on an interim basis pending the formation of a foundation. MOTION SECONDED AND CARRIED. The Commission asked that the City Attorney prepare a letter that could be sent to persons making donations to the Cultural Arts Center stating that such donations are tax-free. AGENDA FOR FEBRUARY 16, 1971 MEETING AT THE EBELL CLUBHOUSE: The forthcoming meeting on February 16, 1971 at the Ebell Club- house was discussed by the Commission. Chairman Jones inquired of Ken Clements about a slide presentation for this meeting. Mr. Clements stated that he had been informed that slides would not be needed. Chairman Jones then said she would contact Mr. Clements if it was found that they would be a necessary part of the presentation. MEETING WITH THE ANAHEIM ART ASSOCIATION: With regard to a special meeting with the Anaheim Art Association, Chairman Jones stated that she would contact Mrs. Etschkin Tarlow, President of the Anaheim Art Association, following the meeting at the Ebell Club on February 16, 1971. UNFINISHED BUSINESS: Chairman Jones read a letter from the Fresno Chamber of Commerce. The letter was a notification as to when the California Arts Commission Exhibition, "Horizons: A Century of California Landscape Paintings" would be shown in CAC 121 CULTURAL ARTS COMMISSION MINUTES - continued this community. It was suggested that a panel presentation by the Cultural Arts Commission and the Chamber of Commerce could be used in conjunction with this exhibit. Rhe pre- sentation made by the Fresno Chamber of Commerce and the Cul- tural Arts Committee of Fresno was entitled "The Businessman's Role in the Cultural Arts." Commissioner Salaets volunteered to research this matter. NEW BUSINESS: There was no new business to be brought before the Commission at this meeting. DATE OF NEXT REGULAR MEETING: The next regular meeting of the Cultural Arts Commission will be held on March 11, 1971 in the Council Conference Room in the City Hall. ADJOURNMENT: There being no further business the meeting was adjourned at 12:20 p.m. BARBARA S. TITUS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF MEETING AT EBELL CLUB JANUARY 19~ 1971 PRESENT: PRESENT: ALSO PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Salaets Bernard L. Smith EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Keith A. Murdoch, City Manager CITIZENS OF ANAHEIM Mrs. Paul Farrar, City of Anaheim Alice B. Kendall, Writers' Workshop Alan Watts, City of Anaheim Mr. & Mrs. Arnold Hirsch, Anaheim Camera Enthusiasts Mrs. LaFrance Terrell, Anaheim Ebell Club Betsie Smith Jennie Rotherham, Writers' Workshop Rosie Hosea, Writers' Workshop Mr. & Mrs. C. A. Pearson, Mother Colony House Advisory Board Sharyn Betz, Santa Ana Register Violet Wheeler, Women's Division, Anaheim Chamber of Commerce Mrs. Pat Fisher, Sunkist Elementary School I. O. & Rose L. Witte, Anaheim Art Associ- ation George Mitchum, Anaheim Art Association Patsy Ray, Ana-Modjeska Players Beth Collier, Anaheim Ebetl Club Elsie Reed, Dance Theater of Orange County Jane Erb, Girl Scout Council of Orange County C. M. Archer Mary Lou Haire, City of Anaheim Leta N. Archer, Anaheim Ebell Club Roberta McFarland, Girl Scout Council of Orange County CULTURAL ARTS COMMISSION SUMMARY OF JANUARY 19, 1971 MEETING - continued Dora Gene Golder, Anaheim Beautiful Com- mittee Mrs. Marguerite Utter Mr. & Mrs. Mark Carlson Yvonne Herbert, Anaheim Art Association and Women's Division, Chamber of Commerce Bernice Douglas, Anaheim Art Association and Women's Division, Chamber of Commerce Mabel Ives Sylvia M. Graske, Anaheim Art Association and Junior Ebell Club of Anaheim Juanita Van Dyk, Palm Lane Cultural Arts Chairman Mrs. Charles Brack M. A. Gauer Mr. & Mrs. Blood, Searchers Gem & Mineral Bryce Bailey, Bailey's Young World Ramona Mathewsen, Dance Theater of Orange County Mrs. Jack Wyche, Ebell Club of Anaheim Mrs. Calvin Pebley, Auxilia d'Arts Walter M. Johnson, Anaheim Union High School District, Art Teachers Paul Scop, Ana-Modjeska Players Mrs. Bea DeArmond Mrs. Marge Parker Bruce Cummings, City of Anaheim John Yench, Anaheim Bulletin PRESENT: SECRETARY Barbara Titus 2he special charter meeting of the Cultural Arts Center under the sponsorship of the Anaheim Ebell Club was called to order at 7:45 p.m. by Mrs. LaFrance Terrell, Ebell Club President. In her introduction, Mrs. Terrell proudly stated that the Ebell Club, Anaheim's first cultural center, was founded 64 years ago. She gave a brief history of Adrian Ebell, a man who thought advance education should be available to ladies. Miss E. Kate Rea, 94 years old, is a charter member and is still active in the Ebell Club. CULTURAL ARTS COMMISSION SUMMARY OF JANUARY 19, 1971 MEETING - continued Because of its cultural heritage, Ebell is supporting the Cul- tural Arts Commission in the drive to "Save Horace Mann School for a Cultural Arts Center.'' This meeting under the sponsor- ship of the Ebell Club was to afford the Cultural Arts Commis- sion the opportunity to present to cultural arts organizations and the public what they have done in research and planning and to demonstrate to the community that the project can go onward. The Ebell Club slogan is "It's a one way street. Onward. No turning back." and Mrs. Terrell in her closing remarks asked the audience to ~'go onward--don't turn back." She then introduced Chairman Mary Jones of the Cultural Arts Commission. Chairman Mary Jones thanked Mrs. Terrell and the Ebell Club for this opportunity to share with the people in the community the accomplishments of the Commission. She introduced the Com- missioners; Mr. Murdoch, City Manager; Sharyn Betts, Santa Ana Register; John Yench, Anaheim Bulletin. After a brief introduction, Chairman Jones introduced Mr. Mel- bourne Gauer. Mr. Gauer was the Superintendent of the Anaheim School District when the Horace Mann School was built. He quoted from the ANNUAL REPORT OF THE ANAHEIM SCHOOL DISTRICT 1931-32. The statistics were as follows: HORACE MANN SCHOOL Site - 310' x 630' purchased May 12, 1926 Building built August 26, 1931 Architect - Marston and Parks General Contractor Nicholas South Plumbing - R. Joe Quast Heating - Modern Appliance Company Electrical - Bungalow Electric Painting - Joe Baum Total Equipment was purchased from Ruitcel-Smith Furniture Company Stroup-Barnes Furniture Company Vincent Furniture Company B. F. Shearer Company B. F. Weber Company Patterson and Williams Western Venetian Blind Company ---$16,000.00 $54,603.07 -3- CULTURAL ARTS COMMISSION S~Y OF JANUARY 19, 1971 MEETING- continued Macres Flower Shop White Hardware Martenet Hardware Oscar Brower Total $ 3~276,34 $73,879.41 Mr. Gauer stated that the building is built of reinforced con- crete and should be safe in an earthquake. Also, that the building sits the disasters the 1. March 10, 2. March 3, 3. March 14, on a sandy soil and it almost floats. Some of that Horace Mann School has gone through were 1933 earthquake. 1938 flood. 1941 fire. Chairman Jones thanked Mr. Gauer for sharing the history of Horace Mann School with the community. She then briefly told the audience about the "Save Horace Mann ~;chool for a Cultural Arts Center" drive that started in June of 1970 when representa- tives of various cultural arts organizations indicated interest in salvaging the school. Bringing them up to date, she listed the four aspects on which the School Board needed specific in- formation to be furnished by the Cultural Arts Commission before they could make their decision on January 12, 1971. The School Board's decision was favorable. They will convey the building to the City of Anaheim if it can be proved to them that the community is behind it. This is the reason for this special charter meeting and to share with those present tonight the information gathered by the members of the Commission. Chairman Jones then introduced Commissioner Salaets, the first Cultural Arts Commission Chairman and said she would explain the use of the Horace Mann School Building as a Cultural Arts Center. Commissioner Salaets told of the need for a cultural arts center in Anaheim. This is evident by the success of the Carrousel of Anaheim Cultural Arts. 'iRe "Carrousel" has proven to the public the high caliber of talent in the visual and performing arts which exists in Anaheim. She enumerated several reasons for a Cultural Center in Anaheim, stressing the fact that Anaheim has no specific facility for cultural arts with the exception of -4- CULTURAL ARTS COMMISSION SUMMARY OF JANUARY 19, 1971 MEETING - continued the Mother Colony House, a historical landmark in Anaheim, and the Spencer House -- which belongs to the City of Anaheim and is being used by the Anaheim Art Association for exhibits, gal- lery, and classes. As slides were shown, Commissioner Salaets reviewed them orally. She also gave statistics on how often the various organizations would use the building. Commissioner Salaets pointed out five things the Horace Mann School can provide: 1. Cultural center for the community of Anaheim. 2. Auditorium for the Performing Arts. 3. Gallery. 4. Museum. 5. Educational facility. At this time, Mrs. Elsie Reed of the Dance Theater of Orange County, made a commitment of $100 a month rent for the use of a room at the Horace Mann School. Mrs. Bernice Douglas said that the Anaheim Art Association would assist other groups in fund-raising projects. Auxilia d'Arts, represented by Mrs. Myrtis Pebley, pledged a contribution of $500. Mrs. Blood of the Searchers Gem & Mineral Society pledged $500 for Phase I, $500 for Phase II, $250 annually, and volunteered 175 man hours monthly, and the purchase of the flag, podium, podium table top, and podium light. The Rotary Club of West Anaheim pledged $100 and volunteer labor. ~ihe Ebell Club of Anaheim committed them- selves for $500 and the Writers' Workshop pledged 2/3 of their treasury, $25. Mr. Melbourne Gauer will donate $100. The Girl Scouts volunteered "girl~' hours. The Ana-Modjeska Players also volunteered work parties. Chairman Jones introduced Mr. Keith Murdoch, City Manager, and explained he would cover the plans for modification and conver- sion of the building to a Cultural Arts Center and the plans for the necessary parking facilities and control of traffic. Mr. Murdoch gave a brief introduction after which he distributed a priority list for the Horace Mann School remodeling project. He went over all of the items carefully with those present, em- phasizing what could be done by volunteer work parties. Com- missioner Mahoney and Mr. Rex Bruhns, City of Anaheim Property Maintenance Superintendent, two men familiar with contracting and refurbishing buildings, had gone over the list to find the items essential to make the building operational. -5- CULTURAL ARTS COMMISSION SUMMARY OF JANUARY 19, 1971 MEETING- continued Mr. Murdoch then went over the parking plan, and he said the City would be responsible for the parking lot. rfhere is room for 70 parking spaces. A slide of the parking plan was shown, and Mr. Murdoch pointed out how the parking would be laid out. There would be additional parking along the side of the new school building. Commissioner Smith was introduced by Chairman Jones and he covered the plans for enlisting public support and necessary financial backing. He explained that the Cultural Arts Com- mission was starting a financial sub-committee and right now they were just enlisting help of businessmen in the community. The financial sub-committee is receptive to all fund-raising suggestions. One suggestion was to hold an alumni dinner. Mrs. Pearson reminded the group that the School Board has given the Cultural Arts Commission six months in which to develop financial support. She added that there will be another communi- ty meeting on February 16, 1971 at the Ebell Club for all inter- ested organizations. She expressed the hope that the organiza- tions that were not present tonight would come to the next meet- i ng. Chairman Jones, concluding the Cultural Arts Commission's presen- tation, told those present that there were booklets available for them to take back to the governing boards of their respective organizations. In the booklet is a floor plan of the Horace Mann School building, a list of financial needs, and a form to fill out for those that are going to help. The forms should be re- turned to the Cultural Arts Commission prior to February 15, 1971. She then introduced Mrs. Leta Archer. Mrs. Archer stated that the Ebell Club is happy to have a part in assisting the Cultural Arts Commission in their plans for the Horace Mann School. She went on to say that they were pleased by the attendance, which is an indication of interest in this worthwhile project. She asked those present to encourage others to get involved in this venture. Mrs. Archer asked that they bring their friends and show the Cultural Arts Commission that they were proud of them and do appreciate what they are doing to bring a cultural arts center to Anaheim. In conclusion, Mrs. Archer read an announcement from the President of the Ebell Club pledging their support with $500. Chairman Jones thanked Mrs. the meeting this evening. Archer and those present for The meeting was adjourned at -6- coming to 9:15 p.m. CAC - 104 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JANUARY 7~ 1971 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Spencer House, 2660 West Broadway, Anaheim~ California on Thursday~ January 7~ 1971 at 9:00 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith Aaron J. Tofield PRESENT: EX OFFICIO MEMBERS John J. Collier, Parks and Recreation Director William J. Griffith, Library Director Keith A. Murdoch, City Manager Larry Sierk, Executive Director - Anaheim Chamber of Commerce ABSENT: Jack C. Dutton, Mayor ALSO PRESENT: Mrs. LaFrance Terrell, President Ebell Club Mrs. Cecil Archer, Ebell Club PRESENT: SECRETARY Barbara S. Titus Chairman Jones called CALL TO ORDER: There being a quorum present, the meeting to order at 9:40 a.m. CAC - 105 CULTURAL ARTS COMMISSION MINUTES - continued After a tour of the Spencer House, Chairman Jones introduced the hostesses, Mrs. Etschkin Tarlow, President of the Anaheim Art Association and Mrs. Bernice Douglas, Anaheim Art Association Gallery Director. She thanked them for letting the Cultural Arts Commission meet at the Spencer House this morning, and for their wonderful and gracious hospitality. Chairman Jones invited Mrs. Tarlow to give an extemporaneous report on the activities of the Anaheim Art Association. Mrs. Tarlow expressed her gratitude for the opportunity to speak before the Cultural Arts Commission and went on to say that the Anaheim Art Association is now seven years old and their membership stands at approximately 500. They have a gallery director, two docents, and art classes. The gallery averages visits from about 15 college students a week who get credit for attending the Spencer House in connection with their art classes at school. She stated the Spencer House is thought of as an art museum by the citizens of Anaheim and surrounding communities. Anaheim Art Association dues are $7.50 a year. This includes services such as arranging for shows in banks, shopping centers, and hospitals. Approximately 25,000 paintings are exhibited each year. The Art Association also rents paintings. After some questions from the Commissioners, Chairman Jones thanked Mrs. Tarlow for the interesting and enlightening presentation. Mrs. Tarlow then departed. Chairman Jones called the meeting of the Cultural Arts Commission to order at 9:40 a.m. INVOCATION: Rabbi Tofield gave the invocation. APPROVAL OF MINUTES: The minutes of the Cultural Arts Commission meeting of December 10, 1970 were approved upon motion by Commissioner Salaets and duly seconded. MOTION CARRIED. The Summary of the December 31, 1970 special meeting was read and approved. COMMUNICATIONS: The Chairman read the letter of January 5, 1971 sent to 67 organizations of the Cultural Arts Standing Committees announcing that a community meeting will be held at the Anaheim Ebell Club on January 19, 1971 at 7:30 p.m. The letter from Mr. James Brier, Superintendent of Anaheim City Schools was read reminding the Cultural Arts Commission of the Anaheim City School District Board of Education meeting on January 12, 1971 at 7:30 p.m. in the District office. CAC - 106 CULTURAL ARTS COMMISSION MINUTES - continued PRESENTATION TO THE SCHOOL BOARD: The presentation to be made before the School Board on January 12, 1971 was discussed. A decision was reached to develop a Project Proposal which would include the following: 1. A presentation letter from the Cultural Arts Commission A copy of the letter that the Commission sent to the citizens of Anaheim informing them of a proposed meeting at the Anaheim Ebell Club on January 19, 1971 3. Diagram of the Horace Mann School 4. Lists of Cultural Arts Organizations 5. List of financial needs for the development of Horace Mann School as a Cultural Arts Center 6. Potential users of the Horace Mann School 7. Information from the City Manager's office on the operation and maintenance of the building and a parking lot layout Commissioner Brown volunteered to prepare the proposal, providing a copy for each of the individual school board members. Commissioner Salaets reported that Mr. Brier, Anaheim City School Superintendent had advised that they would provide any display panels and easels needed for the presentation. Proposed staffing was discussed. Since more information is needed on the kind of professional and volunteer staff the Cultural Arts Center will require, this will be researched further and reviewed at a later date. Chairman Jones will make the presentation with the other Commissioners prepared to answer questions on their particular projects if necessary. Mrs. LaFrance Terrell, President of the Anaheim Ebell Club, and Mrs. Cecil Archer, Chairman of the Community Improvement Committee of the Anaheim Ebell Club, who were invited to attend the Cultural Arts Commission meeting, were introduced to the Commission members. CAC - 107 CULTURAL ARTS COMMISSION MINUTES - continued AGENDA FOR THE JANUARY 19, 1971 COMMUNITY MEETING AT THE EBELL CLUB: Action on the agenda was deferred until after a conference with the Ebell Club representatives who are sponsoring the program. ~e Commissioners asked Mrs. Terrell if the Anaheim Ebell Club would "spearhead" the campaign for a Cultural Arts Center. Mrs. Terrell stated that the Ebell Club would help promote the "Save Horace Mann School for a Cultural Arts Center" drive throughout the community. She told the Commissioners that the members of Ebell had voted on having this program on January 19, 1971, so the community could become aware of the plans the Cultural Arts Commission had for the Horace Mann School and to provide them with the opportunity to help with financial aid and volunteer work parties. A motion was made by Commissioner Salaets and duly seconded by Commissioner Brown that the Ebell Club be asked to initiate a drive to save Horace Mann School for a Cultural Center. MOTION CARRIED. The Commissioners discussed the presentation to be made at the Community meeting regarding information data and visual aids. It was decided that the Project Proposal prepared for the School Board meeting could be used. Mr. Murdoch was asked to cover the refurbishing, traffic and parking needs at the meeting. Discussion ensued about possible additional land acquisition, but the consensus was to postpone any further action at the present time. Commissioners Salaets and Smith are to prepare presentations the use of building and the financial program respectively. Jones will preside for the Cultural Arts Commission. regarding Chairman Proper recognition to those who support the Cultural Arts Center was another aspect discussed. Plaques, naming of rooms, and even possibly renaming the Center were some of the ideas that were considered by the Commissioners. It was unanimously decided that this should be a responsibility of the Financial Committee and that it should not be included in this presentation. Trust funds and foundations were discussed. Mr. Murdoch suggested the Commissioners wait until after the January 19, 1971 meeting for any further discussion on the subject. Commissioner Smith thought that the Financial Sub-Committee should look into trust funds and foundations as possible considerations. CAC - 108 CULTURAL ARTS COMMISSION MINUTES - continued Chairman Jones introduced Mrs. Joyce Young, Anaheim Art Association Gallery Director to the Commissioners. REPORT FROM COMMISSIONER SMITH ON THE FINANCIAL SUB-COMMITTEE: Commissioner Smith said he is still in the process of contacting people for this sub-committee and would have more information avail- able by the January 12, 1971 School Board meeting. DATE OF NEXT REGUL~ MEETING: The next regular meeting will be held on February 11, 1971. A tour of the Wagner House is planned and the regular meeting will be held afterwards in the Council Conference Room at the City Hall. All regular meetings of the Commission will be held on the second Thursday of each month. ADJOURNMENT: There being no further business, the meeting was adjourned at 12:10 p.m. BARBARA S. TITUS, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF WORK SESSION HELD IN COUNCIL CONFERENCE ROOM ANAHEIM CITY HALL DECEMBER 31~ 1970 PRESENT: PRESENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones Mrs. Norman V. Salaets Bernard L. Smith EX OFFICIO MEMBERS Robert M. Davis, Assistant City Manager Mary Lou Haire, Assistant Library Director Jack Boettner, LOS ANGELES TIMES SECRETARY Barbara S. Titus The special meeting was called to order by Chairman Jones at 9:15 a.m. Commissioner Salaets then gave a brief summary of the monetary com- mitments, both verbal and written, that have been donated for the Horace Mann School's conversion to a Cultural Arts Center. The big- gest annual commitment is from the Dance Theater of Orange County. Assistant City Manager Robert M. Davis showed the Commissioners the map of the proposed parking layout the City of Anaheim has prepared for the Horace Mann School. It allows for 80 parking spaces. Ad- ditional land acquisition was also discussed, rThe City is asking the School District for additional right-of-way to ease a tight traffic problem. Complaints have been received that a Cultural Arts Center may generate more congestion on Harbor Boulevard. The sub- ject was set aside for further discussion at another meeting. CULTURAL ARTS COMMISSION SUMMARY OF DECEMBER 31, 1970 MEETING - continued REPORT TO THE SCHOOL BOARD: Chairman Jones asked the Commissioners to carefully consider the four aspects on which the School Board desired more information: 1. A detailed plan for the use of the building, including such items as planned programs, anticipated hours of use, antici- pated attendance, proposed staffing, etc. o Plans for modification and conversion of the building to a Cultural Arts Center. Plans for enlisting public support and necessary financial backing to carry out the plans of the Cultural Arts Commis- sion. 4. Plan for necessary parking facilities and control of traffic. Discussion was held on the way the presentation would be made. The consensus was that it should include professional visual aids. After all the items were discussed fully, it was decided that Com- missioner Smith will contact an architect to make 1. an 8 1/2"x 11" hard-cover book with the necessary information to be given to the School Board; 2. visual aids that will include a plot plan of the Horace Mann School, and aerial view of the building, and the parking layout. The School Board presentation will be opened by Chairman Jones with the other Commissioners available for comments on their particular questions. HORACE MANN SCHOOL COMMUNITY INVOLVEMENT: the financial aspect of the community involvement plan was discussed. It was decided that a financial sub-committee should be formed to develop the fund- raising aspects of the program. The Commissioners discussed letting the City of Anaheim hold the money for them since the City is a non-profit organization and therefore all donations are tax-deductible. Mr. Davis said he would check with the City Attorney on the tax- deductible part. Commissioner Smith volunteered to talk with busi- nessmen in the attempt to find a chairman for the new financial sub- committee. He stated that he would serve on the committee but not as chairman. He volunteered also to solicit industry. Further discussion on the community involvement meeting was postponed until the next regular meeting of the Commission. CULTURAL ARTS COMMISSION SUMMARY OF DECEMBER 31, 1970 MEETING - continued COMMUNITY MEETING AT THE EBELL CLUB: A Community Meeting at the Ebell Club will be held on January 19, 1971 at 7:30 p.m. It was decided by the Commissioners that an advance letter be sent to interested organizations to advise them of the meeting. After the School Board presentation on January 12 another letter will be sent to remind them of the meeting. SPECIAL MEETING WITH THE ANAHEIM ART ASSOCIATION BOARD: The Commissioners decided that a special meeting with the Anaheim Art Association Board should be held after the community meeting at the Ebell Club, January 19, 1971. Separate meetings with all the boards of the various cultural arts organizations would be advisable. The particulars will be discussed later. The Cultural Arts Commission expressed its condolences to Commis- sioner Smith upon the recent death of his father. The meeting was adjourned at 11:30 a.m. - 3 - CAC - 100 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES DECEMBER 10~ 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, December 10, 1970 at 9:00 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Earl E. Dahl Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Aaron J. Tofield Bernard L. Smith EX OFFICIO MEMBERS Keith A. Murdoch, City Manager William J. Griffith, Library Director John J. Collier, Parks & Recreation Director Jack C. Dutton, Mayor Larry Sierk, Executive Director Chamber of Commerce Anaheim Mrs. Charles A. Pearson, Chairman, Mother Colony House Advisory Board Mrs. Bette Reinhartsen, ANAHEIM BULLETIN Jack Boettner, LOS ANGELES TIMES SECRETARY Barbara S. Titus CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:10 a.m. CAC - 101 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. INTRODUCTIONS: Chairman Jones welcomed and introduced Mr. Earl Dahl, of the Library Board, a newly appointed member of the com- mission; and Mrs. Charles A. Pearson, of the Mother Colony House Advisory Board; and members of the Press. APPROVAL OF MINUTES: The minutes of the regular meetings held on September 16, October 8, and November 12, 1970 were approved as mailed, upon motion by Commissioner Mahoney, seconded by Commissioner Salaets. MOTION CARRIED. REPORT FROM THE CITY MANAGER: Mr. Murdoch discussed the reasons why the City Council no longer considers it financially possible for the City to expend approximately $100,000 to refurbish the proposed Cultural Arts Center in the Horace Mann School. He reported that the Council has been considering ways of obtaining additional funds and is reluctant to add to the tax burden of the citizens. REPORTS OF STANDING COMMITTEES: REPORT OF CULTURAL ARTS CENTER COMMITTEE: Commissioner Salaets reported on the replies received in response to the questionnaire published in the Anaheim Newsletter regarding the use of the Horace Mann School as a cultural arts center. It was noted that, out of the total population of the city, very few replies were received. Some offered to help financially and indicated their support. Mrs. Salaets reported further on meetings with the President of the EbellClub and with the Anaheim Art Association. She recommended that, inasmuch as the City Council had decided not to help with refurbishing the Horace Mann School, the Commission direct a letter to the Council requesting whether or not the Council would consider accepting the Horace Mann School building from the Anaheim School District and assume the liability for maintenance of the building, grounds and parking. The letter would also request the City Council to advance the funds needed for the minimum immediate refurbishing costs of the Center, provided there is confirmation from interested organi- zations of financial support that will enable the Commission to re- pay the City over a period of years. A motion was made by Commissioner Salaets that a letter be written to the City Council asking them to assume the responsibility for the operation and maintenance of the grounds, parking and building on an interim basis. The motion was seconded by Commissioner Brown. MOTION CARRIED. CAC - 102 CULTURAL ARTS COMMISSION MINUTES - continued Ail agreed that a good publicity drive was necessary to get the community's support. Commissioner Salaets, with Commissioner Tofield assisting, will work on an emergency approach of advertising to obtain the interest and enthusiasm of the community to help refurbish the Horace Mann School from donations and volunteer services. ANAHEIM BEAUTIFUL COMMITTEE: The Anaheim Beautiful Committee has really been progressing. They are now holding regular meetings, according to Commissioner Salaets, and have set up the following nine committees. 1. Mayor Liason Committee 2. Anti-litter Committee 3. Budget and Finance Committee 4. Membership Committee 5. Projects Committee 6. Color Your Community Beautiful Committee 7. Publicity Committee 8. Program Committee 9. Awards Committee A membership form has gone throughout the community and the response has been enthusiastic. There will be another meeting Monday, December 14, 1970. CULTURAL ARTS STANDING COMMITTEE: The Kingsmen Drum and Bugle Corps would like a letter of commendation for their ecology projects paper drive and aluminum can pickup. Although it is not the Commis- sions policy to endorse organizations, it was felt that a letter should be sent acknowledging their request. REPORT FROM CHAIRMAN JONES: Chairman Jones gave an interesting account of her trip to Atlanta, Georgia. She went to the High Art Museum, Swan House, Thornton House (which is comparable to our Mother Colony House) and the Cultural Arts Center. She reported that Atlanta is a vital, vibrant city that is growing rapidly. They have built a new convention center and an auditorium near the Cultural Arts Center. Chairman Jones also reported on a tour of the National Gallery of Art in Washington, D.C. The brochures she brought back from her trip were placed on file with the secretary and are available for viewing. CAC - 103 CULTURAL ARTS COMMISSION MINUTES - continued DATE 0F THE NEXT REGULAR MEETING: The next regular meeting will be held on Thursday, January 7, 1971 at 9:00 a.m., in the Council Conference Room, City Hall. Meetings will be held on the first Thursday of each month starting with the January 1971 meeting. ADJOURNMENT: There being no further business, the meeting was adjourned at 12:10 p.m. WES Y V N S, C AI MAN BARBARA S. TITus, SECRETARY CAC-96 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES NOVEMBER 12, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, November 12, 1970 at 9:00 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Aaron J. Tofield Mrs. Norman V. Salaets Bernard L. Smith ABSENT: Mrs. Wesley V. Jones Jack E. Brown A. L. Mahoney PRESENT: ABSENT: PRESENT: EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager Larry Sierk, Executive Director-- Anaheim Chamber of Commerce SECRETARY Ruby C. Jordan CALL TO ORDER: No quorum being present, Vice Chairman Tofield called the meeting to order at 9:10 a.m. CAC-97 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Commissioner Salaets. It was noted that, with the absence of three commissioners and one vacancy, there was no quorum. Appointment of a representative from the Anaheim Public Library Board to fill the vacancy created by the resignation of Mr. C. B. Miller was discussed. APPROVAL OF MINUTES: Due to lack of a quorum, no action was taken on the minutes of regular meetings held on September 16 and October 8, 1970. REVIEW OF PROPOSED CULTURAL ARTS CENTER (HORACE MANN SCHOOL): The summary of the work session held on October 22 was discussed. Commissioner Salaets presented a chart showing a list of financial needs for development of the school as a center, with spaces to be filled in by individuals and organizations to indicate what funds or equipment they could or would give. A few changes were recommended and the chart (to be marked "tentative") was approved for mailing, with an accompanying letter, to all cultural organi- zations and service clubs in Anaheim. It was noted that Commissioner Brown is to develop a calendar of uses for the proposed center over a twelve-month period. It was understood that the City Manager will have engineering studies of the projected development readied, also a parking lot layout. To present a final report to the City Council and the School Board, the Commission will need: 1) A schedule of costs. 2) Calendar of use. 3) Report on community response and support. 4) Method of financing. 5) Suitable staffing and policing plans, etc. Commissioner Smith stated he would be holding meetings in the near future to begin an organized effort toward obtaining funds for the proposed center. The question of setting up a foundation or non-profit corporation for operating the center was discussed at some length. Commissioner Smith expressed his feeling that it would be best to place the funds in a non-profit foundation as people will contribute more freely to such a foundation than to a city fund. CAC-98 CULTURAL ARTS COMMISSION MINUTES - continued REPORTS OF STANDING COMMITTEES: NOHL RANCH DEVELOPMENT COMMITTEE: Commissioners Salaets and Smith discussed a meeting to be held on November 19 regarding develop- ments in the Nohl Ranch area. A report on the meeting will be given at a later date. ANAHEIM BEAUTIFUL COMMITTEE: Commissioner Salaets reported for the Anaheim Beautiful Committee. She mentioned the enthusiasm of Rotary Club members over the Award Luncheon and the accomplish- ments of the con~ittee. She stated that the committee intends to incorporate as soon as it has the necessary funds. CULTURAL ARTS STANDING COMMITTEE: The plan of the Cultural Arts Standing Committee to formulate a master calendar and directory for all cultural organizations in the area was discussed by Mrs. Salaets. She stated members of the committee were interested in getting more publicity to create interest among the citizens of Anaheim in cultural activities and events in the community, and the matter had been discussed at the committee meeting held on October 28. She asked whether a Standing Committee should compose and distribute publicity items to the news media without prior approval of the Commission. No decision was reached on this matter. REPORT OF THE PARKS & RECREATION COMMISSION: Mr. Collier dis- cussed the recent Anaheim Art Association festival at Pearson Park and the good rapport between the Parks & Recreation Commis- sion and the Art Association. He said he had discussed with the Art Association president, Mrs. Tarlow, the possibility that the Cultural Arts Commission might recommend to the City Council using all three locations (Horace Mann School, Wagner House and Spencer House) for the development of cultural arts centers. Mr. Collier also reported on his attendance at a State Litter Conference held in Sacramento and stated the City of Anaheim had been asked to make a presentation at the conference. The com- munity project which created the Little Peoples' Park in Anaheim (a project recently given an award by the Anaheim Beautiful Committee) had been included in the presentation. He stated there is being formed a county-wide project, relating to people on social welfare, in which both public and private agencies will work together. It will be a pilot project to tie all community CAC-99 CULTURAL ARTS COMMISSION MINUTES - continued welfare organizations together in an effort to gain assistance for poverty areas. In this connection Anaheim is considering employment of a full-time person to work more closely in these areas with the Mexican-American community. Vice Chairman Tofield suggested that efforts be made to write to church and school groups to interest children in anti-litter activities on church and school grounds. REPORT OF THE LIBRARY BOARD: Mr. Griffith told of recent events given at the Library under auspices of the Friends of the Library and of the good community response to the programs. These included an art talk by artist Millard Sheets, an Old-Timers' Night, and a talk by science fiction writer Ray Bradbury. Future events will include an evening of story telling by Mark Taylor and music at the Haskett Branch with Sam Hinton. DATE OF NEXT REGULAR MEETING: The next regular meeting will be held on Thursday, December 10, 1970 at 9:00 a.m., in the Council Conference Room, City Hall. It was recommended that a notice to this effect be mailed by the first of the following week as a reminder that all regular meetings are to be held on the second Thursday of each month. ADJOURNMENT: Before adjourning, the possibility of holding another work session of the Commission prior to the next regular meeting was discussed. It was agreed that if a special meeting becomes necessary, the chairman will be asked to call one. There being no further business, the meeting was adjourned at 10:20 a.m. /~--~/'/, / :2,.'~D ~ AARON J. TOFIELD, VICE CHAIRMAN RUBY ~/.~' JORDAN,, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF WORK SESSION HELD IN COUNCIL CONFERENCE ROOM ANAHEIM CITY HALL OCTOBER 22, 1970 PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith PRESENT: EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director William J. Griffith, Library Director PRESENT: SECRETARY Ruby C. Jordan Chairman Jones called the special meeting to order at 9:20 a.m. A general discussion was held regarding replies received in response to the questionnaire printed in the Anaheim Newsletter asking for public opinion on the proposed conversion of the Horace Mann School to a cultural Arts Center. It was noted that the general response indicated a lukewarm attitude on the whole, although keen interest in the project has been evidenced by those attending the special meetings held at the Horace Mann School. The chairman pointed out that this particular meeting had been called in order to develop the information needed by the City Manager, City Council and Anaheim Elementary School Board in planning for a Cultural Arts Center. Commissioner Salaets presented several schedules outlining pro- posed uses for the converted Horace Mann School building. Noted with interest and discussed were the following lists prepared by Mrs. Salaets: - 1 ~ CULTURAL ARTS COMMISSION SUMMARY OF OCTOBER 22, 1970 MEETING - continued 1. Proposed uses of auditorium 2. Questionnaires returned from organizations interested in utilizing space 3. Reasons for having a Cultural Center in Anaheim Schedule listing facilities the Horace Mann School can provide 5. A typed manual entitled "A CULTURAL CENTER FOR ANAHEIM? HORACE MANN SCHOOL INTERIM??" Consideration was given to whether a Foundation or non-profit organization should be set up in connection with the Cultural Arts Center. No decisions were reached. In drawing up plans for the broadest possible use of the pro- posed building, the following needs are to be considered: a) ART Art displays and exhibits (schools and organizations); art lessons and instruction (schools, groups, adult education); crafts; art appreciation (lectures, exhibits, etc.) b) MUSIC Instrumental (chamber groups, solo, group and private lessons, recitals, etc.); vocal (recitals, classes, choral groups) c) PERFORMING ARTS Drama, dance, ballet, etc. d) MISCELLANEOUS Writing, photography, films, camera clubs, service clubs, meetings, etc. e) UTILIZATION OF FACILITY Classrooms, other rooms, auditorium It was the consensus that, although the converted Horace Mann School building will probably not adequately meet the needs of the community for any length of time, it will provide a show- case to develop the arts in the community. CULTURAL ARTS COMMISSION SUMMARY OF OCTOBER 22, 1970 MEETING - continued Discussion was held relative to the position taken by the Anaheim Art Association regarding participation in utilizing the Horace Mann School in lieu of the Wagner House. It was agreed that the role of the Cultural Arts Commission is to: 1) Make a determination of the overall cultural needs of the community; 2) Develop a program for utilization of available facilities for cultural activities and interest; and 3) Make recommendations to the City Council. The fact that the Board of Education will expect a final report from the Cultural Arts Commission relative to the Horace Mann School at its regularly scheduled meeting of January 12, 1971 was noted. In order to ascertain the pertinent information needed for the above report and for City officials, Chairman Jones made the following appointments: l) Commissioner Jack E. Brown will develop a calendar of uses for the proposed Cultural Arts Center over a twelve-month period. 2) Commissioner Bernard L. Smith and Commissioner A. J. Mahoney will develop and discuss with City Manager Keith A. Murdoch a summation of estimated financial needs and prospects for obtaining necessary funds. There being no further business, the meeting was adjourned at 11:40 a.m. - 3 - CAC-91 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES OCTOBER 8, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, October 8, 1970 at 9:00 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Jones Mrs. Norman V. Salaets ABSENT: A. L. Mahoney Bernard L. Smith Aaron J. Tofield PRESENT: EX OFFICIO MEMBERS Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director william J. Griffith, Library Director ABSENT: Jack C. Dutton, Mayor Larry Sierk, Executive Director--Anaheim Chamber of Commerce ALSO PRESENT: Patsy Ray, Parks & Recreation Department A1 Busch, Anaheim Bulletin Ken Clements, Anaheim Public Information Officer PRESENT: SECRETARY Ruby C. Jordan CALL TO ORDER: No quorum being present, Chairman Jones called the meeting to order at 9:15 a.m. CAC-92 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Con~nissioner Salaets. MINUTES: No quorum being present, action on the minutes of the regular meeting held on September 16, 1970 was held over until the next regular meeting. COMMUNICATIONS: Two letters, dated July 13 and September 8, 1970, respectively, addressed to Robert Davis, Assistant City Manager, from Richard Kenneth Brooks, Jr., concerning his interest in obtaining the contract for converting and remodeling the Horace Mann School; and a letter dated September 29, 1970 from Ken Clements to Chairman Jones, were read by the secretary. The letter from Mr. Clements gave results of the opinion poll on the Horace Mann School received in reply to the questionnaire appearing in the most recent issue of the City Newsletter. REPORTS OF STANDING COMMITTEES: ANAHEIM BEAUTIFUL COMMITTEE: A report was given by Commissioner Salaets regarding the October 19 Award Luncheon to be held at the Disneyland Hotel. She presented copies of the Judges' Form to be completed in judging for the awards. A discussion of the condition of downtown streets and buildings in Anaheim and the urgent need for their renovation and beautification ensued. It was noted that the Mother Colony House Restaurant on Lincoln Boulevard had recently been demolished and the suggestion had been made for converting that vacant corner into a small City park to afford a resting place for shoppers. Look Magazine "orchid" and "onion" awards to various cities were also discussed. CULTURAL ARTS CENTER COMMITTEE: Commissioner Salaets gave a report regarding evening meetings being held with special interest groups who might participate in various phases of the Horace Mann School project. Mr. Murdoch stressed that the City Council needs a time- table--for proposed uses of the building; for what each room will be used; by whom; and for what length of time. At this time, approximately 9:35 a.m., Mr. Murdoch departed to attend a Council meeting and asked that other subjects be discussed during his absence for about fifteen minutes. T? CAC-93 CULTURAL ARTS COMMISSION MINUTES - continued CULTURAL ARTS STANDING COMMITTEE: Commissioner Jones, as Chairman of this Standing Committee, reported on a meeting held on September 30 with representatives of thirteen participating groups attending. She discussed efforts being made to develop a master calendar of Cultural Arts for Anaheim, and stated that each group had been asked to provide a calendar of their events. The urgent need for a clearing house to schedule events in the community was discussed at length. In this connection, it was the consensus that the Cultural Arts Standing Committee of the Commission should be broadened to include more organizations in Anaheim, with the Standing Committee acting as liaison between representative members and the Cultural Arts Commission. At this time, approximately 10:00 a.m., Mr. Griffith arrived and Mr. Murdoch returned. The need for additional clerical and secretarial help in connection with plans for a master calendar and the proposed Cultural Arts Center was discussed. The matter will be considered by Mr. Murdoch and Mr. Griffith. REPORT OF CULTURAL ARTS CENTER COMMITTEE - continued: Commissioner Salaets reported that meetings would continue until the committee can supply the City Council with a schedule of the requests from all interested organizations to use the Horace Mann School for cultural activities. Commissioner Brown recommended that the Commission hold a work session and come up with the decisions needed by the City Manager and the City Council. A work session of the Cultural Arts Commission was set for Thursday, October 22, 1970, from 9:00 a.m. to 12:00 noon to obtain the information needed regarding uses of the proposed Cultural At, Center. A notice will be mailed giving the location where the meeting will be held. REPORT FROM LIBRARY BOARD REPRESENTATIVE: Mr. Griffith reported that, due to the resignation of Commissioner Miller, the Library Board had suggested another member of its Board to the City Council as a replacement for Commissioner Miller. 17 · CAC-94 CULTURAL ARTS COMMISSION MINUTES - continued REPORT FROM THE PARKS AND RECREATION COMMISSION: Mr. Collier stated that at the latest meeting of the Parks and Recreation Commission, Mr. Mahoney had given a report on the activities of the Cultural Arts Commission and those present had discussed the relationship between both of the Commissions. UNFINISHED BUSINESS: The proposed bylaws for the Cultural Arts Commission were discussed and modifications considered. At the direction of the Chairman, Commissioner Salaets and Mr. Griffith will hold a meeting to work on the bylaws and send to each Com- missioner a revised draft for consideration at a future regular meeting. Commissioner Salaets suggested that consideration again be given to requesting the City Council to implement the Anaheim Art Dis- play Advisory Committee (which was set up by the City Council on February 27, 1968 prior to establishment of the Cultural Arts Commission) as a Standing Committee of the Cultural Arts Com- mission. The matter was discussed but no action was taken due to lack of a quorum. Chairman Jones pointed out that no action had been taken by the Cultural Arts Commission on proposed bylaws of the Anaheim Arts Foundation, Inc., drawn up by the Women's Division of the Chamber of Commerce Cultural Arts Department. The matter was discussed but no action was taken. RECOMMENDATIONS: Commissioner Brown recommended that, for the time being, the Cultural Arts Commission endeavor to limit its activities to developing a Cultural Arts Center at the Horace Mann School and avoid other or unrelated projects. It was recommended, further, that important items appear first on all future agendas of meetings--especially ones which involve reports from City Manager Keith Murdoch and require his counsel. DATE OF NEXT REGULAR MEETING: Chairman Jones announced she would attend an out-of-state convention early in November and would not be able to attend the next regular meeting of the Commission. T~ T CAC-95 CULTURAL ARTS COMMISSION MINUTES - continued She will ask Commissioner Tofield to chair the meeting. It was understood that the meeting will be held on the second Thursday of November, falling on November 12, at 9:00 a.m. in the Council Conference Room of City Hall. ADJOURNMENT: There being no further business, the meeting was adjourned at 11:40 a.m. MRS~ WES~Y V~ES-, CHAIRMAN CAC-83 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES SEPTEMBER 16, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, September 16, 1970 at 9:00 a.m. PRESENT: ABSENT: PRESENT: ABSENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith Jack E. Brown C. B. Miller Aaron J. Tofield EX OFFICIO MEMBERS Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Jack C. Dutton, Mayor Larry Sierk, Executive Director--Anaheim Chamber of Commerce SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:15 a.m. CAC- 84 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Commissioner Salaets. MINUTES: Upon motion by Commissioner Salaets, duly seconded, the minutes of the regular meeting held on August 20, 1970, were approved as mailed. MOTION CARRIED. COMMUNICATIONS: None. REPORTS OF STANDING COMMITTEES: Mr. Murdoch reported that Commissioner Miller had sent to the City Council his resignation from the Cultural Arts Commission. Mr. Griffith added that the Library Board would recommend to the Council in the near future a member of the Board to replace Mr. Miller. His resignation was deeply regretted by the Commissioners present. It was moved by Commissioner Smith and seconded by Commissioner Mahoney that a letter be sent to Mr. Miller thanking him for his contributions to the Cultural Arts Commission. MOTION CARRIED. Commissioner Salaets gave a report on the latest meeting of the Anaheim Beautiful Standing Committee held on August 24. She dis- cussed the membership and award luncheon to be held at the Disney- land Hotel on October 19, and stated the committee had asked the City Council for a small appropriation to cover initial expenses. She also mentioned that various City departments would act as representatives on the committee. Mr. Murdoch expressed his feeling that such a committee should be entirely separate from City govern- mental agencies if it is to be really effective; and it was understood that, in serving to coordinate plans of the Anaheim Beautiful Com- mittee, official representatives of all City departments will act as ex officio members in advisory capacities only. In connection with the development of the Cultural Arts Center, Commissioner Salaets reported on the meeting of her committee with members of the Board of Education of the Anaheim City School District on September 8. The Board was presented with a report on the meet- ings held at the Horace Mann School and a compilation of the replies received in response to questionnaires sent to cultural and service organizations in Anaheim. She presented copies of a letter addressed to CAC - 85 CULTURAL ARTS COMMISSION MINUTES - continued Mr. James D. Brier, dated September 8, containing a written report to the Board of Education. She reported her committee had asked for and been granted an extension of time to present the Board with a detailed outline for use of the Horace Mann School as a Cultural Arts Center. She explained that the Board would expect a final report at their regularly scheduled meeting on January 12, 1971. In the interim, however, additional information and plans should be presented to the Board of Education whenever available. Copies of a proposal for remodeling and making repairs to the Horace Mann School building for a Cultural Arts Center were distri- buted; as were copies of an estimate of basic furnishings, stage needs and operation costs, and copies of an estimate for furnish- ings such as tables, chairs, etc. The proposal for remodeling and repairing the building (compiled by Rex G. Bruhns, of the Property Maintenance Division) was discussed by Mr. Murdoch. A floor plan of the school was presented and it was reported that removal of a partition separating the two rooms at the north end of the building to make it usable for ballet classes had been suggested. It was noted such an enlarged room would be adaptable for many purposes. Mr. Murdoch stressed that the committee working on the projected uses of the building should keep in mind that all rooms must be adaptable to many uses. After a lengthy discussion of the matter, it was the consensus that precise plans must be drawn up of the projected use by each participating group just as soon as possible and presented to the School Board prior to next January. It was stated that the City Council, if they are able to work out funding, will pick up the responsibility for the basic remodeling and repair- ing of the school building per Mr. Bruhn's proposal, estimated at between $90,000 and $100,000. Chairman Jones asked what the City Council would need in the way of a timetable and it,s determined that 1) the detailed plan for use of the school building should be made to the Board of Education on or before January 12, 1971; 2) the list or chart must include the hours of usage of each room by each group participating; 3) the Commission will need to review the chart; and 4) the City could then start preparing the necessary plot plan, including the electrical plan and traffic control. It was understood that time will be needed to get together with all groups to obtain precise commitments for their use of the building. Commissioner Mahoney raised a question of Whether the work can be started on the building in the event the actual renovation costs T! CAC-86 CULTURAL ARTS COMMISSION MINUTES - continued rise above the estimated cost of approximately $100,000 and before any money could be raised through use of the building. He was assured that work can be started, as soon as plans have been finalized and commitments for room usage secured. It was under- stood thabaarequests for special lighting, furnishings, etc., will have to/financed by the organizations making such requests. Because the building does not meet requirements of the Field Act, it was felt consideration should be given to scheduling only adult classes in the rooms of the Horace Mann School. Mr. Murdoch mentioned that in connection with maintenance and custodial service for the proposed Cultural Arts Center, ordinary operational costs would probably be assumed by the City after the building is leased by the School Board to the City of Anaheim, but the City would not take care of costs for special events. Chairman Jones directed attention to the September issue of the Anaheim Newsletter containing articles regarding activities of the Cultural Arts Commission, particularly in connection with the Horace Mann School and a questionnaire asking citizens of Anaheim for their opinions regarding its conversion to a Cultural Arts Center. Commissioner Salaets reported she had heard from the president of the Anaheim Art Association, who had requested her to report to the Cultural Arts Commission she felt reasonably sure the Art Association would be agreeable to using the Horace Mann School if it is converted to a Cultural Arts Center. Before concluding the discussion about the Horace Mann School, it was decided that additional questionnaires must be sent to all interested groups in order to pinpoint and tie down specific in- formation on projected use of the building. Commissioners Salaets and Smith will work together to plan meetings for drawing up pertinent questionnaires. Mr. Murdoch reported on a meeting he and Commissioner Jones had had with Mr. R. Ken Wines, Superintendent of the Anaheim Union High School District, about the possibility of getting the Fre- mont Junior High for conversion into a Cultural Arts Center in the future. He discussed possible plans the School Board may have for the school if and when it is not used for a Junior High T! · CAC-87 CULTURAL ARTS COMMISSION MINUTES - continued School, and stated Mr. Wines had expressed pleasure that the Commission is interested in the possibility of using the building as an Arts Center. Mr. Wines also had stressed that no decisions regarding the school would be reached for at least the next five years. Commissioner Salaets reported she had also spoken to Mr. Wines about the advisability of the Cultural Arts Commission addressing a letter to the School Board explaining the interest of the Com- mission in possible future use of the Fremont Junior High School as a Cultural Arts Center. She stated Mr. Wines felt the letter should be written, but it must be fully understood by the Com- missioners that no decisions regarding the destiny of the Fremont School will be made for some time. A motion was made by Commissioner Salaets and duly seconded that a letter be written to the Anaheim Union High School District regarding the above matter. MOTION CARRIED. At the request of the Chairman, Mr. Murdoch will draft such a letter for the Commission. A discussion ensued regarding the Anaheim Public Library and the decision of its Board to discontinue one phase of its service to the public, namely, the circulation of phonograph records. Com- missioner Salaets expressed the regrets of herself and other citizens of Anaheim over the withdrawal of the records. It was explained by Messrs. Murdoch and Griffith that funds for the program had not been included in the Library Department Budget adopted by the Anaheim City Council for the fiscal year 1970-71. Therefore, to comply with the budget limitation, the Library Board made the decision to eliminate the phonorecord service rather than allow all library programs to decline in quality. The records presently on hand will be preserved to form a nucleus of a collection for a time when the program is again funded and staffed. It was noted, also, that due to the same budget restrictions, the film program originally scheduled to be started at the Library this year had been suspended. CAC-88 CULTURAL ARTS COMMISSION MINUTES - continued Mr. Griffith expressed the Library Board's regrets over the need to discontinue important services, because modern libraries should include a variety of media forms, including audiovisual materials. He stated cutting the record program would involve a savings of about $9,000 for the fiscal year. A discussion followed regarding the real priorities in the com- munity and Mr. Griffith reported that the Library Board is presently exploring long range programs to provide more services. A question arose as to whether funds should be made available for a Cultural Arts Center when other cultural activities are being curtailed. Mr. Murdoch reported that the City Council is currently considering sources of new revenues which will aid the well-being of the com- munity. Reports of the Standing Committees having been completed, it was suggested that the Cultural Arts Commission would like to have similar reports from the Library Board and the Parks and Recreation Commission in the future. With the approval of those present, future agendas of the Cultural Arts Commission will call for reports from the Library Board and the Parks and Recreation Commission. The reports are to be given by their representative commissioners. At this point, approximately 11:00 a.m., Mr. Griffith asked to be excused in order to attend another meeting. UNFINISHED BUSINESS: Consideration of proposed bylaws of the Commission was tabled. Mr. John Collier, having been requested to do so, presented a summary of the philosophy of the Parks and Recreation Department in programing the cultural arts activities since 1948. A copy of Mr. Collier's printed report is attached hereto and made a part of these minutes. For the record, Mr. Collier stated that the Parks and Recreation Department is more involved in cultural activities than are other CAC-89 CULTURAL ARTS COMMISSION MINUTES - continued cities in the county. He spoke about the "Service-for-Rent" concept adopted by the Department being very effective, and Mr. Mahoney mentioned the percentage of expenditures that goes toward activities of cultural groups. Chairman Jones expressed her opinion that what is needed now is to develop identity for the Commission. Mr. Collier stated he felt that the Cultural Arts Commission should be advisory to what the Parks and Recreation Department is doing already with regard to programs. It was Mr. Murdoch's thinking that the term "recreation" includes many things besides sports and athletic events such as cultural activities, leisure time activities, etc.; that cultural arts activities are growing in the community; and that maybe the namm of the Parks and Recreation Department should be changed. Commissioner Salaets spoke of her feeling that there is a difference in "cultural arts" (such as the difference between classical music and pop music) and that Anaheim should be represented by the finest cultural groups, whereas the groups functioning under the Parks and Recreation Department only fill the need for recreational activities. Commissioner Smith expressed his thinking that Anaheim, unlike such a large city as Los Angeles, does not have the professional talent to provide the most in cultural excellence at this time. He felt the common good of the community should be stressed, and agreed that the purpose of the Parks and Recreation Department is to provide the broadest scope of activities for all people. Chairman Jones raised the question as to how the Cultural Arts could gain recognition so that they will be established as a concern of the City. Mr. Murdoch replied that he thought of the cultural arts in broad terms and of the medium rather than the function, and that the cultural arts covered a variety of activities. He felt it was important to get the Cultural Arts Center going as soon as po,~szble so that it could provide services to the people of Anaheim. After more discussion, Chairman Jones thanked Mr. Collier for his excellent report. UNFINISHED BUSINESS - continued: Chairman Jones announced that Commissioner Tofield had been appointed chairman of the Heritage Committee, one of the standing committees. Other committees will remain as before. CAC-90 CULTURAL ARTS COMMISSION MINUTES - continued FUTURE MEETINGS: It was agreed to hold future monthly meetings on the second Thursday of each month, at 9:00 a.m. The next regular meeting will be held on Thursday, October 8, 1970, at 9:00 a.m. in the Council Conference Room of the City Hall. Prior to adjourning, a card was presented to Commissioner Bernard Smith and he was congratulated on his recent marriage. ADJOURNMENT: There being no further business, the meeting was adjourned at 12 o'clock noon. ATTACHMENT: Copy of Mr. John J. Collier's report dated September 17, 1970 September 11, 1970 · TO: ~fEi,~Ei(S OF Tile CULTUP~L ,tRTS CO~.~.iiSSION FROM: John j. Collier, Director of Parks and Recreation RE: oa~ ..... n )lary Jones, chought t,,a~ iu would be helpful to you if chis ...... '~ ,,,ate~ was sent out in advance. Unfortunately ?easy Ray~ ~neer w,,o~ guidance the program has ~o~essea so well during the last four years, will be on vacation on Thursday. i will try to do my best in answering any queszion you may have in lieu OZ .az o~zng present. C U L T U R A L A RT S E ~ P IIA S T S 19~,'8 to Present Anaheim Parks a~d Recreation Department PRESENTED TO THE ANAHEi!~ CULTURAL ARTS CO,,, September 17, 1970 ROLE OF P/~KS ;2~D RECREATION IN CULTUiIkL ACTIViTiES Histouic~llV Anai~elm Department of Parks and Recreation has been identified with Cultural Arts activities in the coat, unity both as an innovator and organizer of certain programs and as an enabler through assistance to cultural groups since 1948. The programs have been limited due to budgetary restrictions and the lack of adequate facilizias. Howaver~ even with these limitations, the Dapartmcnz has continued 2o offer more programs of a cultural nature than any other parks and recreation department in Orange County. At times this has been difficult because of tk~ tzeuandous pressure for r~ore emphasis in sports activities but even in face of this, nba Department's cultural efforts have continued and have contributed to the cultural enrichment of the com~ranity. Since 2962 the Recreation Division's emphasis has been upon finding ways in which cultural groups in the City could be encouraged and assisted in their efforts ,to increase the cultural opportunities in their particular ares of interest. We kava recognized that the lasting growth of the cultural arts in a community is not attained by the presentation of cultural art opportunities by government alone bu~ by thc involvamcn~ of community people in the organization and foster!nS a2~ - ~ s~I through tacit own =~.o-~. of the ~or~ o~ their special interest and ~"~ ' ' -=~: .... Thuo ~a have placed increased emphasis on being an enabler and resource ranker than a direct sponsor. The basic philosophy of the department is chat one of its major roles is uo assign individuals and groups to become self sufficient in their !cisuza time acniviuic~. ~i~ig thinking permeates every cultural and recreation activity ~i~.~ ~c 2re,noPe or sponsor. Our plans for our fu~lure role in thc cultural area are in this dlrectio~l. We may init±ate now programs where none exist ney,, hut only with ~he invoiveman~ of ~hose people in thc communi~y~ who have special in~ercst and skill in tha~ particular cul~ural activity, always directing our affor~s~ wherever appropriate, toward a permanent organization of citizens who will ~arzy the activity forward under nheir o~ auspices. Assistance to Group~ Three concepts have been developed through which the Department assists and enables organizations and groups to pursue the activity of their special interes~ and/or present cultural activities of co=~unity wide interest and participation. These offer no direct subventions or handouts from the City. Each concept pro- rides the opportunity for a group to give value-in-return, and is on a business like basis, usually thru the usa of a "}~morandum of Agreement". It spells out the obligation of the City and that of the contracting group. Concept i. Since 1950 the Department has used the "Service-by-Contract" concept with a number of performing cultural groups. The Children's Theatre and later the Family Theatre Productions were contracted for with groups from Orange and Los Angeles Counties on a sat fee contract basis. During the interceding years ballet groups~ musicales~ and drama pro- grams were brought to Anaheim during each school year under this arrangement. in 1969, thc Department contracted with the ~%na-l~djeska Players on an "in cooperation with" basis for one production for the Family Theatre in v£aich they received 85% and the Department 15% of the income. The P~ayers produced the show and the Department gave ~h=m aavancec assist- ance: provided the facilities and the publicity. During the supz~;,er of 1970 the Department contracted with the Ana-Hodjaska Players again bun for a set figure for the musicale "South Pacific". T,~ce types of Contracts nave ~ccn used: services - i.e. San Diego Civic Youth Ballet~ who will appear in k~,~lczm Saptemoer -o~ 1970. Thc ....... ' , . · ~on=~ac=zng grou:~ or individual performs cartazn services and p~ovLacs soma and the income Ana-}fodjcskg Players 1969 menuioned on thc preceding page. The contracting group turns over all income received~ter ~ = expanses ara deducted - i.e. Lion's Club use of La Palma Recre~aion Building. Concept il. The "Service~for-Rent" concept has bean well received to date. it has enabled special interest groups to have usa of certain facilities and for this they provide certain cultural services which will rich the life of the conu~unity through voluntarily giving of their talents in ways which Ehey would not noz~nally do. Ua would hope cha~ this concept can be extended to other groups. Co,,c~p~. Our newest program called ~'Itecreation-Extension-Sarvices'~ is designed to encourage other organizations in the co~unity such as churches, PTk~ condominiums~ etc. to conducg programs under their own auspices for their members and neighbors. The role of the Depar2man~ is ~o assist them in securing instrucuors~ speakers and programs which they can presenu under their o~n auspices. Res/~ac t fuil~ pra~ted, ~ohn/j. Collier /~ctor ~f ~grks and ~ecrea~ion Dept. ~ o ~' ~, 1963 i 559 - 1965 ~4~o~.- 1964 o~ - 1964 i96{~-i966 i.966 1967 1965 195-':.-1963 1961- 1963 1962 - 1968 1964 1967 _968 1969 1958 1959 1963 1963 ~965 - 1966 1966 ~ 1966 1967 - 1967 1970 - 1970 1948 1950 1958 - 1966 1960 1963 - 1965 1964 1964 1965 1967 i969 C. ru ~. t Ciussas }loll SL,>w {Jr. Ebell) Cake bacoratinS .Iowa iry m~kinS i[obby Show Senior CLtizcns Crafts, Sewing Photo fas tirol Xookie Krafts for Teens DANCE Childrcn:s Tap and Ballet S~uare Dance~ Tee~s Children's interpretive Dance Social Dance~ Adult Square Dance (Lions Club) Senior Citizens Dance lessons Anaheim Folk Dancers Playground Folk Dancing (Folk dancers) Creak Tkeatra Specials Family Theatre Pluyground Drama Chiidrar2s Drama Class Talent Auditions (>~aiodyland) Show Wagon Specials Su.~z~ar Xusio Repertory Summer Husicale (Ana->iodjeska P!ayars) Band Concerts~ Etd. Greek Theatre instrumental lfusic~ Sum£~er Youth Symphony Orchestra i{usic Under tba Stars Chi!dren~s Chorus instrumental l.[usic, School Year "Pops" Chorale Corauunity ~and Senior Citizen's Chorus Choral Festival 3aton C~ass CaF~ouse; (W~CC) l';aor]$, New Zealand (Soroptimists) ACTiViTY AND ATTENDANCE SU}%'i~IY OP PAPd{S AND RECitATiON CULTUi~%L ?ROGih%HS 1969-i970 August 15 Cake Decorating 36 ..... r.. Classes 24 Xookie Krafts for Teens 4 Photo festival 1 Scnio'~' Citizens Crafts, S=w~no .... 1,00 2,840 506 60 2,000 j.~750 TOTAL: 165 10,i56 Folk Dancing Senior Citlzen~s Dan~ Lessons Social Donee, Adult 42 5S0 1,250 To=AL. 121 3,930 Children's Drama Class Family Theatre* Playground Drama Sur:~er ~hsicale* 51 3,560 2 1,487 210 5,250 4 1,410 TOTAL: 267 11,707 Choral Festival* Co,reunify Band Greek Theatre Specials instrumental ~lusic, Sun,nar lnstrumanta% ~sic~ School Year )~zi¢ Under the Stars Pops Chorale Senior Citizen's Chorus i 1,280 21 705 2 i,0!0 33 20,300 26 16,200 9 8,669 42 1,260 59 1,770 TOTAL: 203 51,274 GP=kND TOTAL 756 77.067 Does not include rehearsals CAC- 75 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES AUGUST 20, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, August 20, 1970 at 9:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Jack E. Brown Mrs. Wesley V. Jones Mrs. Norman V. Salaets Aaron J. Tofield A. L. Mahoney C. B. Miller Bernard L. Smith EX OFFICIO MEMBERS Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director William J. Griffith, Library Director Jack C. Dutton, Mayor Larry Sierk, Executive Director--Anaheim Chamber of Commerce George Comroe, Anaheim Bulletin Patsy Ray, Anaheim Parks & Recreation SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Jones called the meeting to order at 9:55 a.m. CAC-76 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. Chairman Jones welcomed and introduced Jack E. Brown as a new member of the Commission and expressed the opinion that he would be a great help with the weighty problems facing the Commissioners. Mr. Brown stated that his appointment by the City Council would be contingent upon the approval of the Anaheim Union High School Board. The Chairman also introduced George Comroe, of the Anaheim Bulletin. MINUTES: Mr. Murdoch, in discussing the minutes of the regular meeting of the Cultural Arts Commission held on July 16, 1970, pointed out that--in connection with the possible development of the Horace Mann School as a Cultural Arts Center--the City Council has as yet made no commitment regarding financial support of the project; that although the City would be willing to participate, the extent of such participation has not yet been resolved. After this clarification, on motion by Commissioner Tofield, seconded by Commissioner Salaets, the minutes were unanimously approved as mailed. MOTION CARRIED. COMMUNICATIONS: The Chairman read a letter received from Mrs. Arlene Stephens, Secretary of the Ana-Modjeska Players, recom- mending the appointment of Mrs. Violet Wheeler as a member of the Cultural Arts Commission. In view of the fact such appointments are made by the City Council, it was recommended that Mrs. Stephens' letter be referred to the Mayor and City Council after acknowledg- ment. Also noted was a letter from the Anaheim Art Association stating the agreement of their Board not to take part in the development of the Horace Mann School as a Cultural Arts Center. REPORTS OF STANDING COMMITTEES: HERITAGE COMMITTEE: Due to the absence of Commissioner Miller, there was no report from this committee. However, Mr. Murdoch reported on a communication to the City Council from the Mother Colony House Board recommending that the Council consider a proposal for architectural studies with a view to moving the Mother Colony House adjacent to the Central Library in a covered CAC ~ 77 CULTURAL ARTS COMMISSION MINUTES ~ continued enclosure to preserve it as a symbol of the heritage and early history of Anaheim. After discussion, it was recommended that the Commission support the recommendations of the Mother Colony House Advisory Board. A motion was made by Commissioner Salaets, seconded by Commissioner Tofield, and unanimously carried that a letter be written to the City Council asking that the Council approve the request from the Mother Colony House Board now pending before them. Mr. Murdoch stated that the Local History Room of the Library is very impressive and said that it has recently added to its archives the early original records of the Vineyard society compiled in the records of the Anaheim Union Water Company. Many of these docu- ments are written in German and not all have been translated. They date back to the time that the original Colonists were still in San Francisco. Mr. Murdoch suggested some thought be given to providing news articles to periodicals in the State covering the acquisition of these records. At this point, Commissioner Brown (referring to the proposed development of the Horace Mann School as a Cultural Arts Center) wondered if any thought had been given to long-range planning directed towards combining a future Museum and Cultural Arts Center in the Fremont Junior High School, located at 608 West Lincoln. It was reported that the Horace Mann School was being considered as an interim Cultural Arts Center for a period of twenty years or so, at which time a more complete Museum and Cultural Arts Center could be constructed. Additional discussion followed regarding the advantages to be gained through conversion of the Fremont School at a later date into a community center, particularly because of the large auditorium in the school. It was suggested that the subject be discussed informally with Ken Wines, Superintendent of the Anaheim City School District, and a future report on the subject made to the Commission. Finally, the consensus was to carry on with the Horace Mann School project and explore the possibility of directing long-range planning toward the Fremont School. It was noted that, in addition to an adequate auditorium with a slant floor and excellent acoustics, the school contains numerous classrooms and special training facilities; and that it is earthquake-proof in construction. CAC-78 CULTURAL ARTS COMMISSION MINUTES - continued NOHL RANCH AREA CULTURAL DEVELOPMENT COMMITTEE: Due to the absence of Commissioner Smith, there was no report from this committee. For the benefit of Commissioner Brown, Mr. Murdoch briefly sketched past actions of the Commission's endeavors to establish a museum in the Nohl Ranch area which could possibly house such items as the Norton Simon art collection and the future Nixon Library. The proposed project would be undertaken on a county-wide basis. Commissioner Tofield expressed an opinion that continuing efforts should be made to obtain the Nixon Library for the Nohl Ranch area where it would not only be an added tourist attraction for Orange County, but would also serve Riverside and San Bernardino Counties and would give a new dimension to the cultural aspects of the entire community. ANAHEIM LOCAL CULTURAL ARTS COMMITTEE: Chairman Jones reported that eighteen questionnaires had been completed and returned by organizations Who had been invited to serve on this Standing Com- mittee and stated a meeting would be held with representatives of the groups in the near future. ANAHEIM BEAUTIFUL COMMITTEE: Commissioner Salaets reported that the committee would hold an awards luncheon meeting on October 19 at the Disneyland Hotel. CULTURAL ARTS CENTER COMMITTEE: Commissioner Salaets reported on the meetings held at the Horace Mann School on July 28 and August 11 Where tours of the building were made and discussions held with a number of interested citizens. She told of the interest evidenced by the attendance of approximately thirty persons at the first meeting and forty at the second, and of the completed questionnaires received in reply to letters sent to groups interested in the cultural arts and to all service clubs. In connection with possible use of the Horace Mann School for a Cultural Arts Center, it was noted that the auditorium is small and that there is urgent need for auditoriums, especially for use by the secondary school system. Further, that While the auditorium at the school will meet the needs of smaller groups, there is an acute need now for large auditorium facili- ties in this community. CAC-79 CULTURAL ARTS COMMISSION MINUTES - continued Commissioner Salaets discussed the need to determine from the City Council what participation can be expected from the City in terms of: l) How much in the way of funds can be expected from the City to bring the Horace Mann School building up to requirements for use as a Cultural Arts Center; and 2) How much maintenance can be provided by the City, such as building and grounds upkeep. A motion was made by Commissioner Salaets and duly seconded that a letter be directed to the City Council asking What the City will do financially in connection with establishment of the Horace Mann School as a Cultural Arts Center. MOTION CARRIED. Mr. Murdoch discussed the structural stability of the school building and the possibility that around $100,000 would be needed to bring it into usable condition, and stated that work parties might be interested in painting and providing other services that would aid in holding down costs. Rehabilitation of the auditorium, measuring for drapes, chairs, etc.~ was mentioned by Commissioner Salaets. Mr. Murdoch suggested that Mr. Collier, of the Parks and Recreation Department, make an analysis of furnishings, etc., that may be required. Mr. Collier will work with Commissioner Salaets on the project. In connection with the possible staffing of the Horace Mann School after it has been converted into a Cultural Arts Center, it was Mr. Murdoch's thinking that staffing and scheduling would probably fall into the Parks and Recreation Department operation. The City would be responsible for maintenance and operation of the building, which would be leased to the C~ty by the School Board. Mr. Murdoch stated he would recommend two things: 1) that the City Council take all or part of the responsibility for recommendations made by Rex Bruhns to bring the building up to basic operational condition; and 2) that the use of City funds be limited to basic matters. CAC-80 CULTURAL ARTS COMMISSION MINUTES - continued It was also suggested that a projection of possible use of the Cultural Arts Center by city schools be drawn up. The request of the Anaheim City School District Board of Educa- tion that, by September 8, 1970, the Cultural Arts Commission present to it a summary of plans for use of the Horace Mann School as a Cultural Arts Center, was reviewed. The consensus was that the Commission should ask to appear before the School Board at its meeting on September 8 to submit a progress report on that date; and that a request should be made for an extension of time to present specific and detailed plans for the Cultural Arts Center. The Commissioners having approved, a letter will be written to Mr. James D. Brier, District Superintendent and Secretary to the Board of Education, asking that the Cultural Arts Commission be placed on the Board's agenda for the meeting to be held on September 8. At 11:35 a.m., Chairman Jones announced that she must attend another meeting and requested that Vice Chairman Tofield chair the balance of the meeting. After additional discussion regarding the Horace Mann School and the problems of setting up policies and schedules for operating it as a Cultural Arts Center, Commissioner Brown (at his own request) was excused from the meeting at approximately 11:55 a.m. NEW BUSINESS: Vice Chairman Tofield asked that consideration be given to the bylaws proposed by the Anaheim Beautiful Committee. He discussed the legal aspects of the bylaws. Commissioner Salaets reported that City Attorney Joseph B. Geisler had met with the Committee and given them legal advice in drawing up the bylaws. Mr. Collier suggested that, as a sub-committee, the Anaheim Beautiful Committee be requested to submit an annual audit of their financial accounts. Mr. Murdoch expressed his opinion that it would be preferable for the Committee to become a separate organization and Commissioner Salaets reported that plans are being made to incorporate, probably by the first of next year. It was the consensus that the Cultural Arts Commis- CAC-81 CULTURAL ARTS COMMISSION MINUTES continued sion direct the Anaheim Beautiful Committee to submit an annual audit to the Commission either at the end of the fiscal year, by next July first; or at the time of incorporation, whichever comes first. On motion made by Commissioner Salaets and duly seconded, the Bylaws submitted by the Anaheim Beautiful Committee with a letter of transmittal dated July 14, 1970, over the signature of Donald J. Fears, were unanimously approved. MOTION CARRIED. A letter approving adoption of the Bylaws is to be directed to the Anaheim Beautiful Committee. NEW BUSINESS - continued: Vice Chairman Tofield suggested setting a time limit for meetings, in view of the fact that usually there is not sufficient time to discuss and act on the items listed on the agenda. The dates for future meetings were discussed. Commissioner Salaets presented a report on the Carrousel of Ana- heim, together with one for the Anaheim Pioneer Picnic, both held in 1970. Due to limited time, four items on the agenda were held over for future meetings: 1. Consideration of proposed Bylaws. Report from John J. Collier reviewing the activities of the Parks and Recreation Department in the Cultural Arts field. 3. Appointment or reappointment of Standing Committees. 4. Review of broad objectives. DATE OF NEXT MEETING: The next regular meeting of the Cultural Arts Commission will be held on Thursday, September 17, 1970, in the Council Conference Room of the City Hall, at 9:00 a.m., instead of 9:45 a.m. l' CAC-82 CULTURAL ARTS COMMISSION MINUTES - continued ADJOURNMENT: There being no further business, the meeting was adjourned at 12:15 p.m. MRS. WESLE~ ~.~ JONES, CHAIRMAN I/lIT Il - RUBY C~ JORD~q, SECRETARY CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF MEETING AT HORACE MANN SCHOOL AUGUST 11, 1970 PRESENT: PRESENT: ALSO PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Norman V. Salaets Rabbi Aaron J. Tofield EX OFFICIO MEMBERS Mr. Robert M. Davis, Assistant City Manager Mr. William J. Griffith, Library Director CITIZENS OF ANAHEIM Mrs. Etschkin E. R. Tarlow, Anaheim Art Association Patricia L. Watkins, Anaheim Art Association Harvey Rose, City of Anaheim Bettie Black, City of Anaheim Barbara Tobin, Writing Arts Les Jones, Anaheim Writing Classes Ken Kirk, Anaheim Rotary Club Mr. and Mrs. I. O. Witte, Anaheim Art Association Glenn Yost, 6842 Cresent Avenue, Buena Park Barbara Logan, Anaheim Art Association Elva L. Haskett, Cultural Arts--Chamber of Commerce Patsy L. Ray, Ana-Modjeska Players Florence Powers, Mother Colony House Board JoAnn Barnett, Anaheim Elementary PTA Council Arnold Hirsch, 1673 Chateau Place, Anaheim Thelma Outjes, 229 East Clifton Robert Kolar, West Anaheim Lions Jean Blook, Searchers Gem & Mineral Society D. E. Ferguson, Searchers Gem & Mineral Society Alma Metz, Anaheim Business & Professional Womens Club - 1 - CULTURAL ARTS COMMISSION SUMMARY OF AUGUST 11, 1970 MEETING - continued Deloris Chronister, Anaheim Business & Professional Women's Club John F. Shank, New County Singers Pauline Mayer, 1747 Rainier Court Flo Leeward, 108 Level Place, Anaheim Barbara Woody, Friends of the Library Ramona Mathewson, Dance Theater of Orange County Vivian Engelbrecht, Ana-Modjeska Players Ron Meador, Orange Empire Camera Club George Mann, Orange Empire Camera Club Mr. and Mrs. Don Wilbur, National League of American Pen Women Sylvia M. Graske, Anaheim Art Association Violet F. Wheeler, Cultural ArB Department-- Women's Division of the Chamber of Commerce and Ana-Modjeska Players Estelle Elkin, Anaheim Folk Dancers Mary Clark, Girl Scout Council of Orange County Marge Dewey, Girl Scout Council of Orange County Roberta McFarland, Girl Scout Council of Orange County George Mitchum, Anaheim Art Association Florence M. Viscello, Anaheim Art Association Marty Hayder, Anaheim Art Association In the absence of Mrs. Wesley V. Jones, Chairman of the Cultural Arts Commission, Mrs. Ruth Salaets called this special meeting to order at 7:15 p.m., in the auditorium of the Horace Mann School. Mrs. Salaets, Chairman of the Cultural Arts Center Committee~ introduced Rabbi Aaron Tofield, member of the Cultural Arts Com- mission, and Mr. Robert Davis, Assistant City Manager of the City of Anaheim. Mr. Davis was asked to conduct a tour of those Horace Mann School facilities being considered for use as a Cultural Arts Center. Mr. Davis explained that the auditorium, six classrooms, and six offices had been condemned under the provisions of the California Field Act. He explained further that although this prevented continued use of the facilities for school purposes, the building was quite safe for use as a Cultural Arts Center. He stated that CULTURAL ARTS COMMISSION SI/MMARY OF AUGUST 11, 1970 MEETING - continued a cost estimate was now being prepared by the City of Anaheim for refurbishing the building and bringing it up to the City building codes. Following the tour, the meeting was again called to order in the School Resource Center. Mrs. Salaets stated that the purpose of this meeting was to determine if there was a need for a com- munity Cultural Arts Center and, if so, could the Horace Mann School facilities provide for the needs of Anaheim cultural organi- zations. She stated further that this was the second meeting held with representatives of Anaheim organizations; that information gathered would be provided to the Anaheim City Council and School Board. Mrs. Salaets commented on the large turnout at this meeting, stating that this only added more emphasis for the need to estab- lish a Cultural Arts Center. The floor was opened to questions. Question: If the building is converted into a Cultural Arts Center, who will administer it? Answer: In answering, Mrs. Salaets stated that there would most likely be a full-time, paid administrator who could be assisted by volunteers. Mr. Davis added that this would need further study° Question: Parking facilities seem somewhat limited. Would there be provision for more parking? Answer: Mr. Davis stated that parking is limited but pro- visions could be made. It is possible to acquire an adjacent vacant lot for this purpose. Question: Would the Cultural Arts Center be used primarily for meetings? Answer: Mrs. Salaets answered by stating that the facilities could also be used for exhibits, as classrooms, as a theatre for the performing arts, etc. Question: Is the auditorium large enough for a performance of the Ana-Modjeska Players? CULTURAL ARTS COMMISSION SIRMMARY OF AUGUST 11, 1970 MEETING - continued Answer: Question: Answer: Question: Answer: Question: Answer: Question: Answer: Question: Answer: Question: Answer: Mrs. Salaets stated the facility should be sufficient for their needs. Mr. Davis added that the auditorium seats approximately two hundred and fifty. What time of day and what days would the Cultural Arts Center be open for use? Mrs. Salaets stated that the facility could be open at anytime depending on need. Will the nearby school play area be fenced off? Mrs. Salaets stated that there would probably be a barrier but reminded those attending that the School Board has also offered the use of newer Horace Mann School classrooms for meetings and cultural events. Will the auditorium have permanent seating? Mr. Davis stated that this is one of the things to be decided in the final planning of the Cultural Arts Center. Is there a projection screen in the auditorium? Mr. Davis stated that one could be installed if needed. Will the City of Anaheim continue to offer audio- visual equipment for use by cultural organizations? Miss Patsy Ray, Recreation Supervisor, answered by stating that this practice would be continued at the request of the organizations. How much will it cost to prepare the building for use? Mr. Davis stated that City of Anaheim staff are preparing cost estimates now. He felt, however, that new lighting, plumbing, drapes, et., would cost approximately $100,000. - 4 - CULTURAL ARTS COMMISSION SUMMARY OF AUGUST 11, 1970 MEETING - continued Question: Answer: Question: Answer: Question: Answer: Question: Answer: Question: Answer: Mr. Davis added that the City Council has indicated that the City of Anaheim will help with expenses if there is firm evidence that local organizations will also help by contri- buting funds and services. It is possible for the City to pay all initial costs and be paid back by the organizations from fees collected for use of the Center. Does the City Council actually want cultural organizations to pledge funds? Mr. Davis answered by stating that the Council is presently interested only in a solid expression of interest on the part of Anaheim residents. Will cultural organizations be allowed to charge fees to their members and students? Mrs. Salaets stated that this is yet to be decided, but that it would probably be acceptable. Will an acoustical ceiling be installed in the auditorium? Mr. Davis stated that this could be done at the suggestion of acoustical engineers. Has a survey been done to see if local organizations want a Cultural Arts Center? Mrs. Salaets stated that a questionnaire has been sent to all local organizations and that initial results have been quite favorable. Are there any other communities with such a large number of organizations working out of one Cultural Arts Center? Rabbi Tofield answered that such communities exist but, more importantly, this will give Anaheim organizations an opportunity to present more of - 5 - l' CULTURAL ARTS COMMISSION SUMMARY OF AUGUST 11, 1970 MEETING - continued a "community picture" by working together. Larger organizations might have permanent rooms in the Center, with smaller organizations sharing other rooms. Rabbi Tofield added that having a Cultural Arts Center in so central a location would make Anaheim residents more aware of what is available to them. This would give cultural organizations more exposure. The Cultural Arts Commission was organized to firmly establish the arts in the community. This building will easily provide for the needs of fifteen organizations. It is a starting point and expansion can occur as necessary. Question: Is there a need for facilities other than the meet- ing rooms already available in the City? Answer: Rabbi Tofield answered that a single Cultural Arts Center would attract more people to cultural events. Question: How large is the building? Answer: Mr. Davis stated the building is 10,800 square feet. Question: How much would it cost to operate the Center? Answer: Mr. Davis estimated that it would cost $25,000 per year. Question: Would storage be available at the Center for organi- zations? Answer: Mrs. Salaets stated that this would have to be decided in the final planning stages. Mrs. Salaets concluded the meeting by stating that many offers of assistance had already been received from cultural organizations and that a complete report would be presented to the School Board on September 8, 1970. The meeting was adjourned at 9:00 p.m. CITY OF ANAHEIM CULTURAL ARTS COMMISSION SUMMARY OF MEETING AT HORACE MANN SCHOOL JULY 28, 1970 PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones Mrs. Norman V. Salaets PRESENT: EX OFFICIO MEMBERS Jack C. Dutton, Mayor Robert M. Davis, Assistant City Manager William J. Griffith, Library Director ALSO PRESENT: Councilman W. J. Thom ALSO PRESENT: CITIZENS OF ANAHEIM Mrs. Russell Mathewson, Dance Theater of Orange County Mrs. Milton Rupert, Dance Theater of Orange County Mr. and Mrs. I. O. Witte, Anaheim Art Association Dorothea Beale, Ana-Modjeska Players Mrs. LaFrance Terrell, Ebell Club of Anaheim CULTURAL ARTS COMMISSION SIFMMARY OF JULY 28, 1970 MEETING - continued Mrs. Roger Labrecque, Ebell Club of Anaheim Mr. & Mrs. Kenneth K. Kendall, Jr., Writers' Workshop of Orange County Mrs. David A. Reed, Jr., Dance Theater of Orange County Mrs. Frank L. Woody, Friends of the Anaheim Public Library Patsy Ray, Ana-Modjeska Players Lloyd L. Trapp, Anaheim Parks & Recreation Vera Jean Kalde, Anaheim Garden Club Marjorie Hunt, Anaheim Garden Club John Strack, New County Singers Vi Wheeler, Cultural Arts Department of the Women's Division of the Chamber of Commerce Don Gunderson, Anaheim Union High School District Ken Clements, City of Anaheim Arlene Stephens, Cultural Arts Department of the Women's Division of the Chamber of Commerce Margaret Eiden, Writing Arts Myrtis Pebley, Auxilia d'Arts Bernice Douglas, Women's Division of the Chamber of Commerce Mrs. Robert Young, Anaheim Art Association Leta Archer, Ebell Club Karyl Gonzales, Ana-Modjeska Players Don Blood, Searchers Gen & Mineral Society Jean Blood, Searchers Gen & Mineral Society Chuck Best, Anaheim Art Association The meeting of the CULTURAL ARTS COMMISSION of the City of Anaheim was called to order by Mrs. Wesley Jones at 7:00 p.m., in the auditorium of the Horace Mann School. Mrs. Jones informed those attending that the purpose of this meeting was to assess the value of a Cultural Arts Center to the community through the needs voiced by cultural organizations represented at this meeting. Mrs. Jones went on to say that the program would include a tour of the Horace Mann facilities, followed by a meeting in the Resource Center of the new school. Mr. Lloyd Trapp, Recreation Superintendent of the City of Anaheim, conducted a tour through the Horace Mann School facilities. Those facilities under consideration for a Cultural Arts Center include an auditorium with stage, dressing rooms, and storage facilities; -2- CULTURAL ARTS COMMISSION SUMMARY OF JULY 28, 1970 MEETING - continued also six classrooms and six smaller rooms which include a kitchen, nurse's office, library resource room, and business offices. Mrs. Jones thanked Mr. Trapp for his assistance and requested those attending to reassemble in the Resource Center of the new Horace Mann School. Mayor Jack C. Dutton was introduced and requested to give his opinion of the establishment of a Cultural Center in Anaheim. Mr. Dutton recalled the days when he helped construct the Horace Mann School. He stated that now the facility would indeed make a fine Cultural Arts Center. He felt, however, that the Anaheim City Council must have further information before entering into this venture. He said that the citizens of Anaheim would need to demonstrate interest by volunteering time, services, and funds if this project were to become a reality. He stated that it was important that the City Council be informed of the number of people interested in such a center and of the number of cultural groups that would provide assistance. Mr. Dutton went on to point out that the City would participate to a certain extent, but reminded those attending that the City's budget this year was an austere one. Mrs. Jones expressed her pleasure at the large turnout at this meeting, and added that the cultural organizations represented could help the Cultural Arts Commission to provide a plan for establishment of a Cultural Arts Center to the School District by September. Mrs. Jones stated that the Cultural Arts Cormnission has appointed Mrs. Ruth Salaets to chair the Cultural Arts Center Committee. Mrs. Salaets was requested to say a few words about the proposed Cultural Arts Center. Mrs. Salaets stated that the need for a Cultural Arts Center was demonstrated at the Carrousel of Anaheim productions held at the Convention Center for the past six years, when a vast number of schools and school-age children participated, with a like number of visitors attending. Mrs. Salaets said that the Cultural Arts Commission felt an obligation to save the Horace Mann School from demolition. It was explained at this point that the older class- rooms and auditorium of the Horace Mann School did not meet the requirements of the State of California Field Act. It was stated, however, that the building is indeed structurally sound and could -3- CULTURAL ARTS COMMISSION SUMMARY OF JULY 28, 1970 MEETING - continued be readily adapted for community use. Then Mrs. Jones invited comments and questions from those present. Miss Patsy Ray, of the City of Anaheim Parks and Recreation Department and president of the Ana-Modjeska Players, asked since the school is condemned under the Field Act, "What must be done to save the building for use by the public?" Robert Davis, Assistant City Manager, answered this question by reminding those attending that, although the building does not meet the requirements of the Field Act, it is safe and usable. He went on to say that it had been estimated by the City of Anaheim that approximately $90,000 to $115,000 would be needed to refurbish the building and bring it up to code. He stated, however, that there would be need for little or no structural modification. It was asked whether the City could finance the reconstruction initially and cultural organizations pay back costs incurred at some later date. Mayor Dutton answered by saying that this was indeed a possibility; and that the cultural organizations could raise funds to pay back the City by establishing a rental fee for use of the Cultural Arts Center. Mrs. Salaets distributed a questionnaire (see attached) concerning the proposed use of a Cultural Arts Center. She asked that those attending return to their organizations, consult with their members, and complete the questionnaire to be returned by the next Special Meeting of the Cultural Arts Commission. This meeting would be held on August 11, 1970, and would provide an opportunity for further discussion. Mr. I. O. Witte, of the Anaheim Art Association~ voiced some concern at this point for the City's intended use of the Wagner House located on State College Boulevard. He stated that it was his understanding that the City would provide the Wagner House for use by the Anaheim Art Association. It was his concern that, with the establishment of a Cultural Arts Center at the Horace Mann School, use of the Wagner House would be withdrawn. Mr. Davis answered by stating that any delay in making a decision lay in the City's interest in providing for the total cultural needs of residents of the City of Anaheim. Mrs. Jones stated that any additional statements that the repre- sentatives of the cultural organizations would like to make could -4- l° CULTURAL ARTS COMMISSION SUMMARY OF JULY 28, 1970 MEETING - continued be added to the back of the questionnaire. Mrs. Jones wen~ on to state that the Cultural Arts Commission has established a Standing Committee that is to include members of the cultural organizations of Anaheim. She felt that this would ease com- munications among the groups and with the Cultural Arts Commission. She asked that those representatives attending consider the feasi- bility of such a committee and express their thoughts on it at the August 11 meeting. The meeting was adjourned at 8:45 p.m. -5- CAC-68 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JULY 16, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, July 16, 1970 at 9:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones A. L. Mahoney Mrs. Norman V. Salaets Bernard L. Smith C. B. Miller James K. Nagamatsu Aaron J. Tofield EX OFFICIO MEMBERS Keith A. Murdoch, City Manager William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Jack C. Dutton, Mayor John J. Collier, Parks and Recreation Director Representatives of the Los Angeles Times, the Santa Ana Register, and the Anaheim News SECRETARY Ruby C. Jordan Bureau CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 10:15 a.m. l' CAC-69 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Commissioner Jones. MINUTES: The minutes of the meeting of the Cultural Arts Com- mission held on June 18, 1970 were approved as mailed, upon motion made by Commissioner Smith and duly seconded. MOTION CARRIED. ELECTION OF OFFICERS: Commissioner Jones nominated Commissioner Smith as Chairman for the fiscal year 1970-1971. Commissioner Smith replied that he could not accept the nomination because of indefinite business plans which might necessitate his resignation from the Cultural Arts Commission. He added that if his resig- nation should become certain, he would still try to continue work- ing on the Nohl Ranch Development project. Thereupon, Commissioner Mahoney nominated Commissioner Jones to serve as Chairman, which was seconded by Commissioner Smith. There being no other nominations, Commissioner Smith moved that the nominations be closed, which was duly seconded by Commissioner Mahoney and unanimously approved. MOTION CARRIED. The new Chair- man accepted graciously and asked for the help and support of the other Commissioners. Upon motion made by Commissioner Smith, seconded by Commissioner Jones, and unanimously carried, Commissioner Tofield was appointed to serve as Vice Chairman for the coming year. MOTION CARRIED. At the request of the new Chairman, Commissioner Salaets continued to conduct the meeting. COMMUNICATIONS: Commissioner Salaets reported that she had received a copy of a letter addressed to the City Council by Com- missioner James K. Nagamatsu submitting his resignation from the Cultural Arts Commission due to his inability to attend day meet- ings of the Commission. The Commissioners expressed regret over Mr. Nagamatsu's resignation and recommended that a letter be sent to him in appreciation of his work and help while serving on the Commission. A notice received from the Home Savings and Loan Association sponsoring a rotating exhibit of the California Arts Association was discussed. CAC~70 CULTURAL ARTS COMMISSION MINUTES - continued Commissioner Mahoney directed attention to the contents of a letter dated July 10, 1970 addressed to the Anaheim City Council by the Chairman of the Cultural Arts Commission regarding the Anaheim Art Display Advisory Committee set up under a policy adopted by the City Council on February 27, 1968. The letter had been written in compliance with action taken at the meeting of the Commission held on June 18, 1970, wherein it had been recom- mended that the City Council be requested to implement the Ana- heim Art Display Advisory Committee under the authority of the Cultural Arts Commission. Through a misunderstanding, the letter to the City Council did not clearly state the recommen- dation of the Commission. The matter was discussed at some length, resulting in the following action: It was moved by Commissioner Smith and duly seconded that the above matter be set aside until a later meeting and that the City Council be requested to delete the request of the Cultural Arts Commission for action on the Anaheim Art Display Committee until the subject can be reviewed further by the Commission before making a definite recommendation to the City Council. MOTION CARRIED. HORACE MANN SCHOOL POSSIBLE COMMUNITY CULTURAL ARTS CENTER Commissioner Salaets passed around copies of the following letter from James D. Brier, Superintendent of the Anaheim City School District, dated July 15, 1970: "Mrs. Norman Salaets, Chairman Cultural Arts Commission 507 Dustin Place Anaheim, California 92806 "Dear Mrs. Salaets: "You will be pleased to know that the Board of Education, at its July 14 meeting, took a unanimous action rejecting all bids for the demolition of Horace Mann School. This action was taken to give the Cultural Arts Commission time to prepare a specific and detailed proposal for the use of Horace Mann School as a Cultural Arts Center. CAC-71 CULTURAL ARTS COMMISSION MINUTES - continued "The Board is interested in the establishment of a Cultural Arts Center and feels it would be an adjunct to the educational programs of the District and would provide a much needed community facility. "The Board also expressed its willingness to listen to other proposals for the utilization of the school building, but indicated that terms and conditions would not be the same for all usages. Under the conditions of the proposal presented to the Board on July 7 by the Cultural Arts Commission and the City of Anaheim, the Board would consider the conversion of Horace Mann School to a Cultural Arts Center only, and not for use as an office building. Several aspects of the proposed use were not fully discussed at the last meeting and the Board requests that the following information be made available to it. "A detailed plan for the use of the building, including such items as planned programs, anticipated hours of use, anticipated attendance, proposed staffing, etc. Plans for modification and conversion of the building to a Cultural Arts Center. Plans for enlisting public support and necessary financial backing to carry out the plans of the Cultural Arts Commission. Plans for necessary parking facilities and control of public traffic. "The Board would be willing to consider an option for use of the Horace Mann School building provided the planned uses of the building would not conflict with school activities. This option could be for three to six months so that public and financial support for the Cultural Arts Center could be determined. "The Board is desirous of reaching a decision soon for the disposition of the Horace Mann School building, and respectfully requests the Cultural Arts Commission to contact the Superintendent of Schools to arrange for specific plans to be presented for Board consideration at its meeting on September 8, 1970. "Sincerely yours, (signed) James D. Brier by Harold L. Franzen CAC-72 CULTURAL ARTS COMMISSION MINUTES - continued "James D. Brier Superintendent, and Secretary to the Board of Education" Discussion of Mr. Brier's letter followed, and Mr. Murdoch pre- sented copies of a letter from Rex Bruhns, Property Maintenance Superintendent of the City of Anaheim, dated July 7, 1970, out- lining plans for the possible refurbishment of the Horace Mann School at a cost of between approximately $90,000 and $115,000. Such refurbishment would include leaving all rooms the same size, removing all blackboards and unnecessary equipment, maintaining full ceiling heights, and using 75' candle power lighting through- out except in the hallways. Mr. Murdoch pointed out the request of the School District that plans be presented to the School Board for consideration at its meeting on September 8 and suggested that it might be appropriate to ask for more time to submit even a basic plan. He also sug- gested that subcommittees be set up to provide plans for the use of the building and plans for enlisting public support and neces- sary financial backing. He stated that the City would provide plans for modification and conversion of the building to a Cultural Arts Center and plans for necessary parking facilities and control of public traffic. There was discussion regarding protection against vandalism and the responsibilities of the City as lessee of the building and grounds. In accord with the suggestions made, the following subcommittees were appointed: Subcommittee to provide detailed plans for the use of the Horace Mann School, including such items as planned programs~ anticipated hours of use, antici- pated attendance, proposed staffing, etc.: Mrs. Ruth Salaets, Chairman Mrs. Mary Jones Subcommittee to provide plans for enlisting public support and necessary financial backing for a Cultural Arts Center at the Horace Mann School: Bernard L. Smith, A. L. Mahoney C. B. Miller Chairman CAC-73 CULTURAL ARTS COMMISSION MINUTES - continued The City of Anaheim will provide the following: 1. Plans for modification and conversion of the Horace Mann School to a Cultural Arts Center. 2. Plans for necessary parking facilities and control of public traffic. It was suggested that every effort be made to submit a plan (omitting detail) to the School Board by September 8, and at that time ask for an option in order to submit final plans. Possible financial support from the City and means of obtain- ing funds from local organizations was discussed. Mr. Murdoch reported that possibly the City Council would pick up the respon- sibility of initially refurbishing the building and then would at least take care of maintenance and upkeep, but other costs should come from participation. At this point, approximately 11:10 a.m., at their own requests, Messrs. Murdoch and Sierk were excused from the meeting. At the same time, representatives of the local newspapers also departed. After discussing the suggestion that all local Cultural Arts organizations be invited to tour the Horace Mann School building, it was decided that: a) Ail interested local Cultural Arts organizations will be invited to an orientation meeting at the Horace Mann School for a tour and discussion of its use. b) The meeting will be held on Tuesday, July 28, 1970, at 7:00 p.m. in the auditorium of the school. Repre- sentatives of the City and the Cultural Arts Commis- sion will also be invited to this orientation meeting for a tour of the school. Commissioner Smith expressed to Mrs. Salaets the sincere appreci- ation and admiration of the Commissioners for her outstanding accomplishments while serving as Chairman for the past fiscal year. Commissioner Smith moved that the Cultural Arts Commission formulate a letter of appreciation to CAC-74 CULTURAL ARTS COMMISSION MINUTES - continued Mrs. Salaets. After being duly seconded, the MOTION WAS UNANIMOUSLY CARRIED. Commissioner Smith will, on behalf of the Cultural Arts Commission, write the letter to Mrs. Salaets. Mrs. Salaets reported for the Anaheim Beautiful Standing Committee. She will be the official representative of the Cultural Arts Com- mission to the Anaheim Beautiful Committee. She stated that the committee had been very busy working and that a set of books would be kept for the dues collected. Commissioner Smith suggested such funds be considered as contributions rather than dues. PROPOSED BYLAWS: Consideration of the proposed bylaws for the Cultural Arts Commission was held over to the next meeting. The new Chairman, Commissioner Jones, appointed Commissioner Ruth Salaets to be Chairman of the Community Cultural Arts Center Com- mittee. DATE OF NEXT MEETING: The next regular meeting of the Commission will be held on Thursday, August 20, 1970 in the conference room of the City Hall at 9:45 a.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 12 noon. MRS. ~ESLEy~.V./'JONES, CHAIRMAN RUBY ,C~;~ JORDAN/,, SECRETARY CAC-62 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JUNE 18, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Conference Room of Anaheim Stadium, 2000 State College Boulevard, Anaheim, California, on Thursday, June 18, 1970 at 9:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones A. L. Mahoney C. B. Miller Ruth Salaets Bernard L. Smith Aaron J. Tofield James Nagamatsu EX OFFICIO MEMBERS John J. Collier, Parks and Recreation Director William J. Griffith, Library Director Jack C. Dutton, Mayor Keith A. Murdoch, City Manager Larry Sierk, Executive Director Chamber of Commerce Anaheim SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 10:00 a.m. CAC-63 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. MINUTES: The minutes of the meeting of the Cultural Arts Com- mission held on May 21, 1970 were approved as mailed, upon motion made by Commissioner Smith and duly seconded. MOTION CARRIED. COMMUNICATIONS: Chairman Salaets presented a Master Calendar listing social and cultural events and activities in Orange County, which is being printed and distributed to members three or four times a year at a cost of $5.00 per membership. After a short discussion, membership in the organization was deemed advantageous. It was moved by Commissioner Smith and duly seconded that Mr. Griffith arrange to enter a membership in the Orange County Master Calendar for each of the Commissioners. MOTION CARRIED. Pursuant to suggestions presented during discussion of the Orange County Master Calendar, a recommendation was made that the Cultural Arts Commission proceed to print and distribute a monthly calendar of cultural events in Anaheim. Upon a motion made by Commissioner Jones and duly seconded, the Cultural Arts Commission will assemble a monthly Anaheim Cultural Arts Calendar for distri- bution to residents of the community. MOTION CARRIED. Commissioner Jones will contact cultural organizations in Anaheim for lists of their activities to be included in the calendar; and will also supply such information to publishers of the Orange County Master Calendar. It was agreed that the first issue of the Anaheim calendar will be distributed in September. Liaison with all cultural groups in Orange County and Anaheim was considered at some length. Commissioner Smith expressed his intention to attend meetings of the major cultural groups in Orange County and contact the heads of those groups to obtain their ideas and recommendations for establishing liaison through- out the County. The Commissioners agreed that strong efforts must be made to find ways of keeping in close contact with the activities of all primary cultural groups, particularly those in Anaheim. CAC-64 CULTURAL ARTS COMMISSION MINUTES continued It was moved by Commissioner Miller and duly seconded that two representatives from one of the major cultural organizations in Anaheim be invited to attend the next meeting of the Cultural Arts Commission. Further, that two representatives from an Anaheim cultural group be invited to attend each future meeting until each group or organization has had an opportunity to have a summary of its activities presented to the Commission. MOTION CARRIED. It was decided to invite two representatives of the Anaheim Art Association to attend the next Commission meeting; and that an alphabetical list be followed in issuing future invitations. If one group on the list is unable to send representatives to a particular meeting, the next group is to be contacted. Chairman Salaets is to write the letters of invitation. REPORTS OF STANDING COMMITTEES: There was no report given for the Heritage Committee. Commissioner Smith, for the Nohl Ranch Area Cultural Development Committee, discussed a recent letter addressed to Norton Simon regarding the recent senatorial campaign. A proposal to have Commissioner issue a dinner invitation to Mr. Simon and other prominent local dignitaries was discussed. Commissioner Tofield inquired whether an approach had been made to interest the President of the United States in establishing the Nixon Library on the Nohl Ranch property. A discussion of the matter followed and Mr. Griffith was requested to research the possibility of contacting someone close to the President's staff Who might initiate the project. Mr. Griffith will discuss the results of his research with Commissioner Smith. Commissioner Jones reported for the Anaheim Local Cultural Arts Committee. She read a proposed letter to be addressed to Friends of the Anaheim Cultural Arts expressing the appreciation of the Commissioners for their cooperation in completing and returning the recent questionnaire which surveyed cultural arts activities in Anaheim. The letter will state the objectives of the Local Cultural Arts Committee--a Standing Committee chaired by Mary Jones and composed of representatives of each culturally concerned group in Anaheim and invite such groups or organizations to CAC - 65 CULTURAL ARTS COMMISSION MINUTES - continued to have representation on the cormnittee. After discussion, the letter was approved for printing and mailing to those organizatio~ Which had replied to the original questionnaire. It was felt that closer liaison with these groups could be helpful in obtaining material for the Orange County Master Calendar and the Anaheim Monthly Cultural Arts Calendar. Also, that each group located in Anaheim could contact similar groups throughout Orange County for their activity reports. UNFINISHED BUSINESS: Commissioner Miller, for the By-Laws Committee, discussed problems in drawing up the By-Laws that had arisen after studying the pro- visions of Anaheim City Ordinance No. 2489 creating the Cultural Arts Cormnission. These problems were discussed at length, as were suggestions for the best method of printing the completed By-Laws for distribution after approval by the Commission. It was moved by Commissioner Miller and duly seconded that the By-Laws Committee be instructed to draft and bring to the next meeting a copy of the proposed By- Laws. MOTION CARRIED. It was recommended that copies of these proposed By-Laws be mailed to all members of the Commission prior to the next meeting. A discussion of the proposed Organizational Chart followed and Commissioner Mahoney directed attention to possible conflict involving appointment of an Architectural Design and Works of Arts Standing Committee, inasmuch as a procedure has already been set up by the Anaheim City Council governing art displays in the City. A copy of a policy adopted by the Anaheim City Council on February 27, 1968 was presented and discussed. It was noted the policy established an Anaheim Art Display Advisory Committee, to be composed of the following members appointed by the City Council: 1 member recommended by the Anaheim Art Association. 1 member recommended by the Women's Division of the Chamber of Commerce. 1 member recommended by the Anaheim Schools. These three are to recommend two additional members, one of which shall be from an art department of an Orange County college or university. The other to be CAC-66 CULTURAL ARTS COMMISSION MINUTES - continued recommended at large. Ail members shall serve for a period of four years on an overlapping term basis. The Cultural Arts Supervisor of the Parks and Recre- ation Department shall act as Secretary and be an ex-officio member of the committee. In this connection, it was noted that the Parks and Recreation Department, having been established for a great number of years, has in the past assumed responsibility for cultural arts and recreational activities in the City. It was suggested that, for the next meeting, Mr. Collier be requested to express his concept of the future role of the Parks and Recreation Department in cultural arts activities in Anaheim. The Chairman was requested to address a letter to Mr. Collier on the subject. After further discussion, it was moved by Commissioner Jones and duly seconded that the Cultural Arts Commis- sion request the City Council to implement the Anaheim Art Display Advisory Committee, as set up by the City Council on February 27, 1968, under the authority of the Cultural Arts Commission. MOTION CARRIED. It was recommended that a letter be directed to the City Council regarding the matter; and, further~ that the Art Display Advisory Committee be activated as a Standing Committee Which would be a part of the proposed Architectural Design Committee if the Com- mission's request is approved by the City Council. Chairman Salaets reported that the Anaheim Beautiful Committee is functioning exceedingly well. NEW BUSINESS: Chairman Salaets reported that the old Horace Mann School, located at 931 North Harbor, is no longer to be used for classes and is faced with demolition. She stated a suggestion had been made that it be used as a Cultural Arts Center, and asked for recommendations from the Commissioners. The Commissioners appointed the following ad hoc committee to look at the building and make recommendations within the near future. CAC-67 CULTURAL ARTS COMMISSION MINUTES - continued Ad Hoc Committee - Mrs. Mary Jones, A. J. Mahoney Aaron J. Tofield Chairman It was also recommended that a letter be sent to the Board of Education of the Anaheim City School District apprising the Board of the Commission's interest in the school building, pro- viding the above committee agrees it is suitable for a Cultural Arts Center. Before adjourning the meeting, City Ordinance No. 2589 establish- ing the Cultural Arts Commission was discussed, particularly with respect to the provision that no officer of the Commission shall succeed himself in office. Additionally, consideration was given toward reaching a definite concept of the real objectives of the Commission. It was suggested that all Standing Committee Chair- men should have specific goals to work towards, and that the recommendations of such Chairmen be acted upon by the Commission for transmittal to the City Council for approval or disapproval. In connection with the preservation and care of historical arti- facts, it was suggested that further discussions be held with Mrs. Sarah Pearson, Chairman of the Mother Colony House Advisory Board, to obtain her views of What is needed at the Mother Colony House in order to have a clear presentation made to the City Council. At their own requests, Commissioners Smith and Mahoney--together with Mr. Collier--were excused from the meeting at approximately 11:30 a.m. There being no further business, the meeting was adjourned at 12:40 p.m. R~T~4: -SALAE T Si CHAIRMAN RUBY q~/ JORDAN, SECRETARY CAC-61 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MAY 21, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Council Conference Room of the Angheim City Hall, 204 East Lincoln Avenue, ~naheim, California, on Thursday, May 21, 1970 at 9:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: PRESENT: CULTURAL ARTS COMMISSIONERS C. B. Miller Ruth Salaets Bernard L. Smith Aaron J. Tofield Mary Jones A. L. Mahoney James Nagamatsu EX OFFICIO bIEMBERS John J. Collier Mary Lou Haire, Assistant Library Director Jack Dutton, Mayor Keith A. Murdoch, City Manager William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 10:05 a.m. CAC-62 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. MINUTES: The minutes of the Cultural Arts Commission meeting held on April 16, 1970 were approved as written and mailed, upon motion made by Commissioner Miller and seconded. MOTION CARRIED. REPORTS OF STANDING COMMITTEES: Cormnissioner Miller had no report for the Anaheim Heritage Committee. Due to the absence of Commissioner Jones, there was no report from the Anaheim Local Cultural Arts Committee. REPORT OF THE NOHL RANCH CULTURAL DEVELOPMENT COMMITTEE: Com- missioner Smith discussed continuing efforts to contact eminent persons and reported on an excellent art exhibit he had visited recently in Newport Beach. He stated that Louis Nohl is being kept advised, by letter, of what is being done in attempting to create interest. A discussion followed regarding the advisability of contacting Norton Simon again at this time during his campaign. Commissioner Tofield suggested that, if permission could be obtained to use President Nixon's name in connection with estab- lishment of a Presidential Library on the Nohl property, Mr. Simon and other influential persons would more readily support the pro- ject. Further discussion revealed that great interest in cultural arts programs exists in other portions of Orange County, particularly in Newport Beach. Mr. Smith expressed a feeling of encouragement toward achievement of establishing a cultural arts museum backed by the major cities in Orange County. It was suggested that Chairman Salaets make up a 'flyer' indicating the current cultural projects in Orange County to show what is happening. Mr. Collier questioned whether only organizations of strong consequence should be represented, or should the list include all groups interested in cultural arts. It was the consensus that all groups should be included. After a lengthy discussion, it was decided to set up a list in the format of a directory instead of a flyer, with maps, overlays, cross-indexing, etc. Commissioner Smith offered to have the pro- gram printed (after it has been compiled and collated) and covered. It was recommended that Chairman Salaets request permission to CAC-63 CULTURAL ARTS COMMISSION MINUTES - continued obtain copies of the current list of cultural arts groups in Orange County in the files of the Orange County Board of Super- visors for distribution to all Con~nission members. Chairman Salaets stated that, after the Carrousel is over, she will get the list to Commissioner Smith with the addition of new groups. He will have it copied for distribution to the Commissioners for consideration before the program is printed. UNFINISHED BUSINESS: Commissioner Miller passed around copies of City Ordinance No. 2589 establishing the Cultural Arts Com- mission. He stated that to date no meeting had been called to discuss drafting by-laws, and presented those by-laws that were adopted by the Library Board and the Parks and Recreation Com- mission. He stressed that the ordinance would have to be followed completely in drafting a set of by-laws and drawing up a book of rules and regulations, and said that a meeting would be called after Chairman Salaets had finished with the Carrousel. The Chairman gave a report on meetings of the Anaheim Beautiful Committee, which has become very active and has stimulated much interest. She described the programs contemplated by the com- mittee and stated that the garden group had donated $100 to plant flowers at the Mother Colony House. Chairman Salaets discussed the written report of the Commission's activities which must be filed with the City Council not later than thirty days after the end of each fiscal year. DATE OF NEXT MEETING: The next meeting will be held on Thursday, June 18, 1970 at 9:45 a.m. It was suggested and approved that future meetings might be held at locations other than City Hall to acquaint the Commissioners with the various facilities avail- able in the city. ADJOURNMENT: adjourned at 11:10 a.m. ii_ .:~) ~ RUTI~ SALAETS, ~fLfIRMAN There being no further business, the meeting was CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES APRIL 16, 1970 CAC-55 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting at the Mother Colony House, 414 North West Street, Anaheim, on T'hursday, April 16, 1970, at 9:45 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones A. L. Mahoney C. B. Miller Ruth Sataets Bernard L. Smith Aaron J. Tofield ABSENT: James Nagamatsu PRESENT: EX OFFICIO MEMBERS Keith A. Murdoch, City Manager John J. Collier, Parks and Recreation Director William J. Griffith, Library Director ABSENT: Ralph B. Clark, Mayor Larry Sierk, Executive Director-- Anaheim Chamber of Commerce ALSO PRESENT: GUESTS William J. Thom, City Councilman Mrs. Charles A. Pearson, Chairman, Mother Colony House Advisory Board Mrs. Dixie Edwards, Mother Colony House Advisory Board Member Leo J. Friis, Mother Colony House Advisory Board Member Cortez Hoskins, Mother Colony House Advisory Board Member Mrs. Cortez Hoskins Mrs. Marian Abrecht, Curator, Mother Colony History Room PRESENT: SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 10:00 a.m. CAC-56 CULTURAL ARTS COMMISSION MINUTES - continued Prior to commencement of the regular meeting, Mrs. Pearson served delicious refreshments and graciously invited all the guests to tour the rooms and enjoy the interesting historical items displayed. INVOCATION: The invocation was given by Rabbi Tofield. Chairman Salaets thanked Mrs. Pearson and the members of the Mother Colony House Advisory Board for the opportunity to meet in the build- ing. After welcoming all those present, the Chairman congratulated Mr. Thom on his election to the City Council and asked Mrs. Pearson to present a report on the Mother Colony House. Mrs. Pearson's presentation was a very interesting one. She reported that when the house was given to the City by the Daughters of the American Revolution the Mother Colony House Advisory Board was estab- lished. She stated that the present Board is composed of herself, as Chairman, Mrs. Florence Powers, Vice Chairman, Mrs. Dixie Edwards, Mrs. Dick S. Heffern, Leo J. Friis, Stephen F. Gallagher and Cortez Hoskins. She further stated that each member has given valuable assistance in the preservation of Anaheim's historical heritage and in making the community aware of its importance. Mrs. Pearson directed attention to the many historic pictures and pieces of furniture in the Mother Colony House and mentioned the fact that the Board members work closely with the Library staff in acquiring and storing valuable arti- facts in the basement of the Library and with the staff of the Parks and Recreation Department in preserving farm machinery, implements, etc. She stated that the Garden Club of Anaheim has offered to plant an old-fashioned garden around the Mother Colony House. At the request of Mrs. Pearson, brief reports were given by Mr. Friis, Mrs. Edwards and Mrs. Abrecht. The following list of Anaheim "Firsts" was presented by Mr. Friis: Anaheim was the first city in California to be completely laid out and prepared in advance for occupancy of its settlers. Anaheim had the first cooperative irrigation project in California. Anaheim had the first postoffice in Orange County. CAC-57 CULTURAL ARTS COMMISSION MINUTES - continued Anaheim was the first incorporated city in Orange County. Anaheim had the first hospital in Orange County. Anaheim had the first amusement park in Orange County. Anaheim Gazette was the first newspaper in Orange County. Anaheim had the first Anaheim was the first in Orange County. Anaheim had the first Anaheim had the Anaheim had the telegraph office in Orange County. terminal of the Southern Pacific incorporated bank in Orange County. first private bank in Orange County. first Masonic Lodge in Orange County. Anaheim had the first Protestant church in Orange County. Anaheim had the first schoolhouse built with a bond issue in California. Mr. Friis concluded by mentioning the fact that education has always meant a lot to the people of Anaheim and named several well-known persons born and reared in Anaheim who have contributed greatly to literary and cultural arts in the community and the nation. Mrs. Edwards gave a report on the programs presented in Anaheim schools over closed-circuit TV. For the third grade social studies program, a great deal of time is spent on the history of Anaheim, from the date the first settlers arrived from San Francisco to the present-day city government. She described the children's tours of the Mother Colony House after they have studied Anaheim's history, and their excitement and pleasure When they have seen the objects that have been discussed in their studies of the community's rich heritage. Mrs. Abrecht thanked Mrs. Pearson for her contribution to the welfare of the Mother Colony House since she has accepted the chairmanship CAC-58 CULTURAL ARTS COMMISSION MINUTES continued of the Board, her knowledge of the history of the community and her keen interest in preserving its heritage are a constant source of benefit to the city. Mrs. Abrecht asked that serious consideration be given to continuation of the Mother Colony House as a museum for historical objects. She reported that children and even college- age students---have found the collections in the Mother Colony House quite fascinating. Mrs. Pearson concluded by stating that the job is not only to pre- serve the past, for it is such as to be a source of pride, but to help shape the future by preserving much of the significant present. She further stated, "Our history must not be forgotten. Its dynamic spirit can be symbolized by the pioneer house of the Mother Colony and a focus of attention on it will not only brighten its future but polarize forces of strength in our community as well." She added her list of Anaheim "Firsts": First municipal water and power production and distri- bution in Orange County. For the first schoolhouse built by bond issue, legislative permission was gained wholly through efforts of Mr. Guinn (Anaheim schools) who later became superintendent of Los Angeles Schools. First Valencia Orange Show in California. First Opera House in Orange County. First "plush" hotel between Los Angeles and San Diego. First brewery in Orange County. First Boys Band in Orange County. First coordinated industrial development in Orange County (Industrial Land Company 1921-1922). First Planning Commission in Orange County. First Orphan's School in the County the forerunner of St. CAC-59 CULTURAL ARTS COMMISSION MINUTES - continued Catherine's--Ana Modjeska having given a benefit for it in Santa Ana in the 1890~s. First transportation company in Orange County (Anaheim Lighter Company--between Anaheim and Anaheim Landing). Chairman Salaets thanked Mrs. Pearson and the others for their com- prehensive and interesting reports and expressed her belief that the City Council and City Manager are most interested in Anaheim's heri- tage and that many people will give artifacts when there is a safe display and storage place. At their own requests, Mrs. Jones and Council Thom were excused at 10:45 a.m., and Chairman Salaets directed attention to items on the regular meeting agenda. MINUTES: The minutes of the Cultural Arts Commission meeting of March 19, 1970 were approved as written and mailed, upon a motion made by Commissioner Miller and duly seconded. REPORTS OF STANDING COMMITTEES: No reports were presented for the Anaheim Heritage Committee or the Anaheim Local Cultural Arts Com- mittee. Commissioner Smith reported for the Nohl Ranch Area Cultural Development Committee. He described efforts being made to obtain additional support by hosting a luncheon for prominent individuals to interest them in the proposed cultural arts museum. He requested that a list of namesof influential persons Who might (in any way) contribute be given to him just as soon as possible, so that letters of invitation to the luncheon can be sent to them. He suggested that not only community leaders of Orange County, but also of Los Angeles County be included. The invitation will be extended by the Arts and Music Foundation of Orange County, of which Mr. Smith is a Trustee. Commissioner Smith stated that Louis Nohl has been kept informed of all that has taken place and expressed his judgment that time is of the essence if Mr. Nohl's patience is not to be tried. It was agreed that determined efforts will be made to furnish lists of names to Commissioner Smith in the immediate future. UNFINISHED BUSINESS: The Chairman asked for action on a proposed recommendation to the City Council to have a member of the Mother Colony House Advisory Board sit on the Cultural Arts Commission. CAC"60 CULTURAL ARTS COMMISSION MINUTES - continued The matter was discussed and Mr. Murdoch expressed his opinion that the Commission is operating effectively as it is presently set up. He suggested that in areas where the interests of the Mother Colony House need implementation, the Mother Colony House Board so advise the Cultural Arts Commission which can, in turn, make effective recommendations to the City Council for its action. A suggestion was made by Mr. Collier that it might be advantageous at times to have members of the Mother Colony House Board serve on the Standing Committees of the Commission. Chairman Salaets stated that the Mother Colony House Board is already represented on the Heritage Standing Committee. After discussion and review of the proposed recommendation, it was the consensus that the Cultural Arts Com- mission maintain iD present membership. Chairman Salaets reported that the first meeting of the Anaheim Beautiful Committee was a great success, with a good turnout and generation of much enthusiasm. An organizational committee was appointed to set up by-laws and a non-profit organization, and weekly meetings are being held by some of the interested groups. A publicity tie-up has been made with the Orange County Beauty Pageant. It was agreed that very construction action had been taken. Commissioner Mahoney and Mr. Collier were excused at 11:40 a.m. to attend a meeting elsewhere. NEW BUSINESS: It was proposed that the Cultural Arts Commission consider adoption of By-Laws for the government and conduct of the Commission's affairs. After a short discussion, a motion was made by Commissioner Tofield and seconded by Commissioner Smith to appoint an ad hoc committee to prepare By-Laws for the Cultural Arts Commis- sion. MOTION CARRIED. The committee will be composed of the follow- ing members: C. B. Miller, Chairman Ruth Salaets John J. Collier William J. Griffith ANNOUNCEMENTS: Mrs. Pearson announced that the annual Pioneer Picnic will be held on May 17 in Pearson Park. She discussed plans for pro- CAC-61 CULTURAL ARTS COMMISSION MINUTES - continued moting donations of historical objects, recording interviews with older persons who will attend, having a Barber Shop singing group for entertainment, and conducting tours of the Local History Room at the Library and through the Mother Colony House. In connection with the acquisition of artifacts and memorabilia, Mr. Murdoch indicated it would be of great interest to have the diary of E. P. H~pgood, former City Engineer, which he thought might be obtained from Mr. Hapgood's widow. In addition, Mr. Murdoch suggested trying to preserve for the City of Anaheim the old Dreyfus Winery building, and saving the old iron rings formerly used to tether horses. During a brief discussion, Mrs. Cortez Hoskins, President of the Anaheim Ebell Club, outlined the activities of the club and its valuable aid in stimulating cultural and educational activities in the community. She suggested that Anaheim might move several of the community's historic old buildings into a park where their preservation could be assured. In discussing the preservation of the Mother Colony House, Com- missioner Smith suggested that there seems to be a great fire hazard and recommended a fire prevention survey be conducted in the immediate future. DATE OF NEXT MEETING: The next meeting will be held on Thursday, May 21, 1970, in the conference room of the City Hall at 9:45 a.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 12:30 p.m., with many thanks to Mrs. Pearson and the Mother Colony House Advisory Board for a most interesting meeting. CAC-48 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MARCH 19, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Mother Colony History Room of the Anaheim Public Library, 500 West Broadway, Anaheim, California, on Thursday, Marc~h 19, 1970, at 9:45 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones A. L. Mahoney C. B. Miller James Nagamatsu Ruth Salaets Bernard L. Smith Aaron J. Tofield (from 11:00 to 11:15 a.m.) PRESENT: EX OFFICIO MEMBERS John J. Collier, Parks and Recreation Director William J. Griffith, Library Director ABSENT: Ralph B. Clark, Mayor Keith A. Murdoch, City Manager Larry Sierk, Executive Director Anaheim Chamber of Commerce ALSO PRESENT: GUESTS Jack C. Dutton, City Councilman Mrs. Elizabeth J. Schultz, Chairman of the Library Board Mrs. Joanne Stanton, Library Board Member Mrs. Marian Abrecht, Curator, Mother Colony History Room PRESENT: SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 9:50 a.m. CAC-49 CULTURAL ARTS COMMISSION MINUTES - continued The Chairman welcomed Councilman Dutton and the others in atten- dance, then presented Mrs. Elizabeth Schultz, Chairman of the Library Board, who introduced Mrs. Joanne Stanton (recently appointed to serve on the Library Board) and Mrs. Marian Abrecht, Curator of the Mother Colony History Room. Mrs. Schultz explained that Mrs. Abrecht would conduct a tour of the History Room and of the Fallout Shelter located in the basement of the Library. The basement facility was inspected first, with Mr. Griffith describing the purposes for which it is presently being used: i.e., as an emergency shelter, for book storage, to store tempo- rarily historical artifacts, etc. He indicated the location of the air conditioning units and maintenance equipment, the Centrex equipment, and space utilized for storage of disaster rations and equipment. Mrs. Abrecht directed attention to the historical objects temporarily stored in one section of the Fallout Shelter and described efforts constantly being made to obtain artifacts pertaining to Anaheim's beginnings. Upon returning to the Mother Colony History Room on the second floor, Mrs. Schultz gave a resum~ of the development of the room-- under the sponsorship of the Friends of the Library--as a research 'center for the study of local history. The room, opened in 1967, has been furnished and equipped by the Friends with funds obtained through t'he sale of used books. No public tax money has gone into the project. Mrs. Schultz praised t'he help of many volunteers in the community who have donated many, many hours of work and effort towards obtaining and compiling historical records for the room. She pointed out that the Mother Colony History Room is not a museum, but a historical research center--particularly those interested in local history. She stressed the necessity of con- tinued community support and the need for more volunteer help. A description of the major collections History Room was given by Mrs. Abrecht. posed of: presently displayed in the In brief, they are com- l) Books--generally, California History; primarily-- Anaheim and Orange County historical literature-- with emphasis on local history. Special collections include: a) Disneyland--publications of the Walt Disney Studios: b) the Elva L. Haskett Children's CAC-50 CULTURAL ARTS COMMISSION MINUTES continued Literature Collection, with Bibliography; c) Historical Societies' publications; d) Year Books of local high schools; and e) publications by Anaheim authors. 2) Microfilm Reader, purchased by the Friends of the Library-- files contain filmed copies of the Anaheim-Gazette back to the 1870's. 3) Photographs--three to four thousand presently on file. 4) Biographical Index contains information and historical background of local residents. 5) Oral History taped interviews, conversations and memoirs. 6) Newspaper clippings--being assembled by volunteers and indexed by professional library personnel. 7) Ephemera postcards, diaries, journals, letters, etc. Mrs. Abrecht discussed tours being given at the Mother Colony House, particularly their importance to children by exposing them to the significant historical objects and artifacts of their community. Mr. Griffith directed attention to portraits of former Anaheim postmasters which had been donated by Marshall N. McFie, Anaheim's postmaster, and to an original 1860 lithograph of a surveyor's map by George Hansen showing the location of the Anaheim Tract and irrigation system on the Rancho San Juan Cajon de Santa Ana, which had been a Mexican land grant and was purchased for $2.00 an acre. A notation indicates that one of these maps had been given to each of the vineyard lot owners. Mrs. Schultz concluded the presentation by thanking Chairman Salaets and the Commissioners for their interest. The regular meeting of the Cultural Arts Commission was called to order by the Chairman at approximately 10:45 a.m. CAC-51 CULTURAL ARTS COMMISSION MINUTES continued INVOCATION: The invocation was given by Commissioner Tofield. MINUTES: The minutes of the Cultural Arts Commission meeting of February 19, 1970 were approved as written and mailed, upon motion made by Commissioner Miller and seconded by Commissioner Mahoney. MOTION CARRIED. REPORTS OF STANDING COMMITTEES: Commissioner Miller stated there was nothing to add at this time to the last report of the Anaheim Heritage Committee. For the Nohl Ranch Area Cultural Development Committee, the Chair- man stated that Mr. Smith had written a letter regarding the continuity of the work he is doing for the Commission because he had thought it would be impossible for him to attend the meeting. Mr. Smith's letter to Chairman Salaets was read by the secretary. Commissioner Nagamatsu stated he had been working closely with Commissioner Smith but had nothing to add to the report contained in the letter. It was noted that efforts are still being made to find an outstanding leader for this project and that, additionally, various local dignitaries have been contacted in an effort to in- fluence the location of the projected Nixon Museum. Also, that it ~ hoped President Nixon may be contacted and asked to lend his support to establishment of a Cultural Arts Museum in this area. It was felt that, although Norton Simon's recent letter to Com- missioner Smith did not offer much hope that his collection would be available for a local museum, the door had not been definitely closed. Further discussion centered around the names of additional persons being contacted as sponsors, such as Howard Hughes and Leonard Firestone. Reporting for the Anaheim Local Cultural Arts Standing Committee, Commissioner Jones thanked John Collier and his staff for the excellent job of compiling the facilities survey and asked for comments on how best to present the finished report. It was suggested by Commissioner Tofield that a covering letter similar to those appearing in audit reports be added as a preface to high- light significant items in the completed report before it is distributed. CAC- 52 CULTURAL ARTS COMMISSION MINUTES - continued UNFINISHED BUSINESS: Chairman Salaets read an excerpt from the minutes of the previous meeting regarding a recommendation by the Commission that Mayor Clark direct a letter to the Mother Colony House Board indicating the City's interest in a historical museum and asking the Board for its recommendations with regard to such a facility. She indicated that, up to the present date, the Board had not received such a letter from the Mayor. The secretary was instructed to remind someone in the Mayor's office to follow through with the letter. At this point, approximately 11:00 a.m., Commissioner Smith arrived and explained that his letter to Chairman Salaets had been written because he had felt an important company business appointment would prohibit him from attending this meeting. However, he had been able to get away for a few minutes and felt he should drop by to amplify his written comments. He reported on the work he and Commissioner Nagamatsu had been doing in connection with establishing a museum in the Nohl Ranch area. He mentioned the names of a number of persons who have been or will be contacted, including Bernardo Yorba, Mrs. Catherine Quick, Mrs. Muriel Reynolds, Robert Guggenheim, and others. Commissioners Jones and Smith intend to set up a luncheon meeting with these persons to inform them of the plans for the proposed museum. Commissioner Smith departed at 11:15 a.m. Returning to unfinished business, Chairman Salaets discussed the advisability of directing a letter to all cultural arts groups in Anaheim informing them of the present priorities established by the Commission regarding the proposed museum in the Nohl Ranch area. Although the matter was discussed at some length, no action was taken. The proposed organizational chart Which had been presented by Chairman Salaets at the meeting held on September 4, 1969 was referred to by the Chairman. She recommended appointing Com- missioner Mahoney to serve as chairman of the Architectural Design and Works of Art Standing Committee, and suggested the appointment of Commissioner Jones to work with him. One of the functions of this committee would be to act as a 'clearing house' to the Commission and City of Anaheim on matters pertaining to architectural design and arts works in an effort to harmonize CAC-53 CULTURAL ARTS COMMISSION MINUTES - continued and make compatible total plans for the City of Anaheim. The Chairman's recommendations were approved for the following Standing Committee: Architectural Design and Works of Art A. L. Mahoney, Mary Jones Ruth Salaets Chairman There was some discussion as to whether committees of the Cultural Arts Commission should be formed on a Standing or Ad Hoc basis. Chairman Salaets asked for a motion approving or disapproving the above-mentioned proposed organizational structure which had been presented at the September meeting. After discussion, it was agreed to review the proposals and place the matter on the agenda for the next meeting. The Chairman stated that Larry Sierk could not attend the meeting but had reported that plans for the Anaheim Beautiful meeting to be held on April 1 were going well. She directed attention to letters which had been sent to interested Anaheim citizens inviting them to be present on April first and to a letter addressed to Mrs. Jack G. Miller, of the Women's Division, Anaheim Chamber of Commerce, inviting its members and Board of Directors to attend. Mrs. Thelma Jordan has been asked to act as Temporary Chairman when the meeting has been called to order. NEW BUSINESS: Chairman Salaets suggested sending a letter to the City Council recommending that a representative of the Mother Colony House Board be appointed to sit on the Cultural Arts Com- mission as an Ex Officio member. The matter was tabled until the next meeting. It was, however, suggested and approved that copies of the minutes of the Cultural Arts Commission meetings be sent to members of the Mother Colony House Advisory Board and the Library Board. The roll of the Cultural Arts Commission in participating in or supporting a symposium of the Cultural Arts of Anaheim, sponsored by the Carrousel Department of the Women's Division of the Chamber of Commerce, to be held in September of this year, was presented by Chairman Salaets for discussion. The Commissioners expressed l° CAC-54 CULTURAL ARTS COMMISSION MINUTES - continued themselves as being in favor of recognizing the work being done by the Cultural Arts of Anaheim group on the symposium and of cooperating with them, but not in favor of indicating active support of its plans. It was decided to indicate to the Carrousel Department of the Women's Division that the Commission has been informed of the symposium taking place and is in favor of what is being done to make it a success. DATE OF NEXT MEETING: The next meeting will be held on Thursday, April 16, 1970 at 9:45 a.m., in the Mother Colony House, 414 North West Street, Anaheim. Chairman Salaets reported that Mrs. Charles A. Pearson, Chairman of the Mother Colony House Advisory Board, had graciously invited the Commissioners to join a conducted tour of the historical old house on that date and partake of coffee and refreshments. ADJOURNMENT: Before adjourning, Chairman Salaets expressed appreciation and gratitude to Mrs. Schultz and Commissioner Miller, as well as Mr. Griffith, for inviting the Commissioners to hold their meeting in the Mother Colony History Room and for their part in conducting the interesting tour; to Mrs. Abrecht for her compre- hensive and informative description of the historical collections and displays; and to Mrs. Stanton and Councilman Dutton for their attendance and comments. There being no further business, the meeting was adjourned at 11:45 a.m. RUT~ ~kL~TS , CHAIRMAN RI3BY,~J't JOP~AN, SECRETARY CAC-43 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES FEBRUARY 19, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, February 19, 1970 at 9:45 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones A. L. Mahoney C. B. Miller Ruth Salaets Bernard L. Smith Aaron J. Tofield ABSENT: James Nagamatsu PRESENT: EX OFFICIO MEMBERS Ralph B. Clark, Mayor Robert Davis, Assistant City Manager William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce ABSENT: Keith A. Murdoch, City Manager John J. Collier, Parks and Recreation Director ALSO PRESENT: GUESTS Tom Moon, of "The City" Norm Duncan, of UCI PRESENT: SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 9:50 a.m. CAC-44 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. MINUTES: The minutes of the Cultural Arts Commission meeting of January 15, 1970 were approved as written and mailed, upon motion made by Commissioner Miller and seconded by Commissioner Mahoney. MOTION CARRIED. COMMUNICATIONS: Chairman Salaets reported there were no communi- cations. INTRODUCTION OF GUESTS: Assistant City Manager Davis introduced Norm Duncan, a student at the University of California at Irvine, who had been invited to attend the meeting. Chairman Salaets introduced Tom Moon, who is involved in development of performing arts at "The City." REPORTS OF STANDING COMMITTEES: Commissioner Smith reviewed the progress to date towards the goal of establishing a Cultural Arts Museum in the Nohl Ranch area. He indicated several proposed museum sites on a map of the Nohl Ranch, and discussed the advantage of choosing a view site Where a museum building could be seen from many areas. He summarized results of meetings with community leaders, and discussed his search for an outstanding person in the community to act as a spokesman and assist in spearheading the drive to achieve an Art Museum. A county-wide appeal effort was suggested. Discussion ensued regard- ing writing letters to certain individuals requesting endorsement of the efforts of the Anaheim Cultural Arts Commission to establish a Cultural Arts Museum in Anaheim or Orange County. Commissioner Tofield and Chairman Salaets will carry out the wishes of the Commissioners with respect to writing the letters, and Commissioner Smith will get in touch with the other person discussed. At this point, 10:15 a.m., Commissioner Jones arrived. Mr. Moon discussed his activities in connection with staging a concert by the Orange County Master Choral group on May 9; work- ing with the Doctors' Symphony; construction of a performing arts facility at "The City" and meetings with architects regarding proposed cultural buildings at that site. He reported that strong support is being received from persons who are interested in a CAC-45 CULTURAL ARTS COMMISSION MINUTES - continued county-wide effort to establish a performing arts center in Orange County, and mentioned his connection with the Reverend Robert Schuller and their efforts to interest such persons as Sol Hurok to arrange for performers once there are facilities ready for use. It was suggested that Chairman Salaets meet in the near future with Mr. Moon and Commissioner Smith to further exchange ideas. At their own requests, Commissioner Tofield and Mr. Moon were excused from the meeting at 10:30 a.m. Chairman Salaets thanked each of them for attending. Larry Sierk reported for the Anaheim Beautiful Standing Committee, stating a survey had been conducted of similar organizations in other cities to determine a suitable method of operation for Ana- heim. He discussed plans for an organizational meeting to be held late in March to pull all interested groups together and outline the needs of the community in support of the Anaheim Beautiful Committee. He recommended appointment of Thelma Jordan to act as Temporary Chairman of the committee because--as President of the Women's Division of the Chamber of Commerce she had sponsored a symposium on Anaheim Beautiful several years ago, and is now Chairman of Civic Affairs for the Women's Division which is interested in this development. He suggested that Mrs° Salaets represent the Cultural Arts Commission and stated that Ken Clements would present relevant slides showing areas in Anaheim that need beautification. Each group will be asked to make a presentation of What they are now doing, after which ten persons will be selected to form an organization committee to review the complete file and make recommendations for establishing an Anaheim Beautiful segment. This organization could then submit a report to the Cultural Arts Commission for transmission to the City Council. Ail of the Cormnissioners being in accord with the recommendations of Mr. Sierk, it was moved by Commissioner Jones and seconded by Commissioner Smith that a meeting of all groups interested in formulating a plan for the beautification of Anaheim be called in March. MOTION CARRIED. Commissioner Jones reported for the Anaheim Local Cultural Arts Standing Committee and stated that the facilities survey report would be presented in the near future. CAC-46 CULTURAL ARTS COMMISSION MINUTES - continued Commissioner Miller reported for the Heritage Standing Committee and presented to each Commissioner and Ex Officio member a packet of information regarding the Mother Colony History Room at the Library, together with a letter of explanation regarding its development and the activities of the Friends of the Lbrary which had been addressed to him by Mrs. Elizabeth J. Schultz, Chairman of the Library Board. He reported, further, on a meet- ing of the Heritage Committee held the previous week which had also been attended by representatives of other groups interested in the preservation of Anaheim's historical material. He stated the discussion at that meeting had centered around the problem of providing storage for historical objects (both now and in the future); a proposal that space for such storage be provided in the Fallout Shelter in the basement of the Library (which~due to the needs of the Library--would be unavailable for this use within a period of approximately two years); suggestions for setting up a historical museum for preservation and display of artifacts; and recommendations for maintenance of the Mother Colony House located on West Street. He described the problems to be met in connection with all the plans and recommendations discussed, such as: 1. Obtaining funds necessary if the following projects should be approved: a) Construction and maintenance of storage space in the Library Fallout Shelter; or b) Construction of a Historical Museum, its maintenance, and staffing. ¢) Renovation and preservation of the Mother Colony House, and its possible removal to another location. He stressed the fact that a statement of financial backing and support would have to be forthcoming before those interested could formulate workable plans for the storage and preservation of historical objects. Mr. Griffith stated that he had found the Mother Colony House Board reluctant to take on the responsibility of planning for a museum in the absence of any Directive indicating this matter to be within their area of responsibility. CAC-47 CULTURAL ARTS COMMISSION MINUTES - continued It was recommended that Mayor Clark direct a letter to the Mother Colony House Board indicating the City's interest in a historical museum and asking the Board for its recommendations with regard to such a facility. It was suggested that it would be helpful if his letter was written before March 3rd, the date of the next Mother Colony House Board meeting. Commissioner Smith inquired as to whether or not the Commission desired him to continue his efforts toward approaching this on a county-wide basis. It was moved by Commissioner Mahoney and seconded by Commissioner Miller that Commissioner Smith be author- ized to work on behalf of the Commission and to act as its repre- sentative in his activities to further the stated objectives of the Commission in establishing a Cultural Arts facility in the Nohl Ranch area; and that he be empowered to make such decisions and take what actions he deems suitable to further this effort in his work with various individuals and groups in the county, with the understanding that he would report back to the Cultural Arts Commission regarding his progress in this matter. MOTION CARRIED. Mr. Griffith invited the Cultural Arts Commission to hold its next meeting in the Mother Colony History Room at the Central Library. This would afford the Commission an opportunity to become familiar with the facility and its services. The invita- tion was accepted and the meeting will be at 9:45 a.m. on Thurs- day, March 19, 1970 in the Mother Colony History Room of the Central Library. There being no further business, the meeting was adjourned at 11:37 a.m. CAC- 39 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JANUARY 15, 1970 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, January 15, 1970 at 9:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones A. L. Mahoney C. B. Miller Ruth Salaets Bernard L. Smith Aaron J. Tofield James Nagamatsu EX OFFICIO MEMBERS Ralph B. Clark, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks and Recreation Director William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 9:50 a.m. CAC-40 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Commissioner Jones. MINUTES: T'he minutes of the Cultural Arts Commission meeting of December 18, 1969 were approved as written with the insertion of corrected Page CAC-37. The motion approving the minutes was made by Commissioner Tofield and duly seconded. MOTION CARRIED. NEW COMMISSIONER: Chairman Salaets officially welcomed Commis- sioner A. L. (Bud) Mahoney as a member of the Anaheim Cultural Arts Commission, and introduced him to those present. Mr. Mahoney was appointed by the Anaheim City Council to fill the unexpired term of Dan Rowland. REPORTS OF STANDING COMMITTEES: Chairman Salaets advised that she had invited Mr. Tom Moon, representing "The City", to attend the meeting--particularly to hear Commissioner Smith's report on the Nohl Ranch Cultural Development project. However, inasmuch as Mr. Moon had not arrived, the Chairman asked for a report from the Anaheim Local Cultural Arts Committee. Commissioner Jones reported that she was working toward the organization and forma- tion of a committee--to be composed of individuals from local cultural groups--to assist in working with the Local Cultural Arts Committee. It was the consensus that such representatives could serve most effectively by functioning as somewhat of an informal organization that would lend assistance and give advice in support of the Committee and the Cultural Arts Commission. It was further agreed that the choice of a name for the Wagner house, Which will be used as an interim cultural arts facility, be given more study. Mr. Collier discussed the policy for naming parks, streets, etc., in the City, and the uses proposed for the building. Commissioner Miller suggested having the Friends of the Library make a recommendation to the Commission regarding a name for Wagner House, which was agreeable to all concerned. The building is not to be named "The Anaheim Cultural Arts Center" and will be named at a later date. Additional discussion followed regarding the report on facilities available in Anaheim for use by cultural groups which has been compiled by the Anaheim Local Cultural Arts Committee. It was agreed that the booklet should additionally: 1) list facilities CAC-41 CULTURAL ARTS COMMISSION MINUTES - continued available and/or needed at local schools, including the Anaheim High School District, Anaheim Elementary School District, Savannah School District, Magnolia School District, Centralia School Dis- trict, Cypress Junior College, and all private and parochial schools; and 2) the names of the Stadium and Convention Center listing facilities available without mentioning rates chargeable. Copies of the completed report are to be sent to all cultural arts organizations and schools that were included in the recent survey. Commissioner Jones stated the booklet would be sent out within a month. It was suggested by Mr. Murdoch and approved by the Commissioners that the mailing of the booklet be completed as soon as possible and that copies be sent to members of the Com- mission for formal action at a later meeting. Mr. Smith reported on the Nohl Ranch Cultural Development site progress. He discussed the problems involved, one in particular being that of finding leaders who are sufficiently well-known and Who have sufficient prestige to function in the roll required by the magnitude of the task to be accomplished. He reported on meetings with community leaders and the complexities of raising funds. He stated that letters of thanks had been mailed to those donors who had already contributed funds for the survey approved by the Commission, with copies having been sent to Chairman Salaets. At his own request, Mayor Clark was excused at 11:00 a.m. to meet the Postmaster General. Further discussion of the goals of the Cultural Arts Commission followed, it being the consensus of those present that leadership under the auspices of a well-known and eminent person--one who possesses ability and dedication may be the only means of obtain- ing for Anaheim or for Orange County the type of Cultural Arts Foundation adequate for the needs of the community. Mr. Smith was urged to continue his fine work. He stated he would persevere and would send copies of maps showing the pro- posed Nohl Ranch Museum sites to members of the Commission. Messrs. Griffith, Collier and Mahoney were excused at 11:35 a.m. Chairman Salaets asked for discussion regarding the proposed appointment of an Anaheim Beautiful Standing Committee to be composed of Commissioners Jones and Salaets and Larry Sierk, of the Anaheim Chamber of Commerce, together with representatives CAC-42 CULTURAL ARTS COMMISSION MINUTES - continued from local interested groups. It was t'he consensus that the Cultural Arts Commission should not appoint such a committee. It was suggested and approved that a letter over the signature of the Chairman be sent to appropriate local organizations and City departments suggesting that a meeting be called of all groups interested in forming an Anaheim Beautiful Committee, with the first order of business being appointment of a temporary chairman. After actual formation of the Committee, members of the Anaheim Cultural Arts Commission would then step aside after indicating their interest in furthering the aims of the Committee for a more beautiful city. Commissioner Miller stated he would present a report for the Heritage Committee at the next meeting. With the consent of Commissioner Miller, Chairman Salaets nomi- nated Commissioner Mahoney to serve on the Heritage Committee. The appointment was approved by the Commission. It was agreed to hold the next meeting on Thursday, February 19, 1970 at 9:45 a.m., in the Conference Room at the City Hall. There being no furt'her business, the meeting was adjourned at 12 o'clock noon. RUTH: SAIi~ET~, CHAIRMAN RUBY C/JORDANf, SECRETARY ! CAC~ 35 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES DECEMBER 18, 1969 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Council Conference Room of the Anaheim City Hall, 204 East Lincoln Avenue, Anaheim, California, on Thursday, December 18, 1969 at 9:45 a.m. PRESENT: ABSENT: PRESENT: ABSENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones Ruth Salaets Bernard L. Smith Aaron J. Tofield A. L. Mahoney C. B. Miller James Nagamatsu EX OFFICIO MEMBERS Ralph B. Clark, Mayor John J. Collier, Parks and Recreation Director William J. Griffith, Library Director Keith A. Murdoch, City Manager Larry Sierk, Executive Director Anaheim Chamber of Commerce SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 9:55 a.m. CAC- 36 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: The invocation was given by Rabbi Tofield. MINUTES: The minutes of the Cultural Arts Commission meeting of November 10, 1969 were approved as written upon motion made by Commissioner Jones and duly seconded. MOTION CARRIED. CORRESPONDENCE: The Chairman read a note of thanks and appreci- ation from Mrs. Dorothy Ulvestad, and a letter from the Women's Division of the Anaheim Chamber of Commerce, dated December 7, 1969 recommending that the Wagner House be made available for use by the art and performing arts groups in Anaheim. The Chairman also directed attention to copies of suggested By-Laws of the Anaheim Arts Foundation, Inc., which had been distributed to the Commissioners present, and asked for recommendations and suggestions. A discussion followed regarding depositories for funds collected or to be collected for various programs under consideration by the Commission. It was moved by Commissioner Smith and duly seconded that further discussion of suggested By-Laws of the Anaheim Arts Foundation, Inc., be tabled for consideration at a later date. MOTION CARRIED. The request of the Women's Division of the Anaheim Chamber of Commerce regarding Wagner House was discussed at length. Mr. Collier explained the position of the Parks & Recreation Depart- ment relative to use of both Wagner House and the smaller Spencer House, stating the Department acts in an advisory capacity on such matters and would review what is needed in the way of im- provements and scheduling for use by all approved art and per- forming art groups of Anaheim. Mr. Murdoch stated it might be well for the Commission to indicate favorable or unfavorable response to the letter from the Women's Division as a guide- line to assist the Parks & Recreation Department in making a decision or recormnendation. On motion made by Commissioner Smith and duly seconded, the Cultural Arts Commission: 1) concurred with the recommendation of the Cultural Arts Department of the Women's Division of the Chamber of Commerce; 2) will support and encourage the use of Wagner House as an interim cultural arts facility; 3) suggested that some provision be made for its use by other organizations; and 4) urged that the building be used to its maximum capacity. MOTION CARRIED. CAC-37 CULTURAL ARTS COMMISSION MINUTES continued At this point, approximately 10:45 a.m., Mayor Clark asked to be excused so he could attend a meeting in Los Angeles. Further discussion ensued regarding the best use of both Spencer and Wagner House by various groups, particularly the Anaheim Art Association, Ana-Modjeska Players, Senior Citizens, etc., and how much aid such groups should or could expect to receive from the City. Mr. Smith urged the City to continue its solid support of the Cultural Arts Commission and the Chairman stated that the Commission will continue to offer support to cultural groups Whenever it is needed or requested. REPORTS OF STANDING COMMITTEES: Commissioner Jones discussed compilation of replies received to the questionnaire recently sent to cultural groups and schools in Anaheim. It was agreed that a directory-type report listing facilities available in the City, rental rates, names of persons to contact, and a state- ment regarding the Cultural Arts Commission as set up by the City Council, be compiled and mailed to interested organizations and groups in the City. The Chairman thanked Commissioner Jones and Mr. Collier for the excellent work accomplished by the Local Cultural Arts Committee. She stated that Commissioner Miller, of the Anaheim Heritage Committee, was absent due to illness, and said that a note would be sent to him on behalf of the Commission. Commissioner Smith reported on progress being made on the Nohl Ranch Cultural Development site. He displayed several maps show- ing location of five suggested museum sites and discussed receipt of funds donated for the survey of such sites and meetings held with interested parties. He further reported that the funds he had collected to aid in financing the survey of the museum sites had been deposited in the Arts and Music Foundation of Orange County of which he had become a Trustee. It was moved by Commissioner Tofield, seconded and unanimously carried to approve depositing monies collected for development of the Nohl Ranch Museum site in the Arts and Music Foundation of Orange County (a non-profit organization incorporated and registered in Sacramento) with the specific provision that such monies be expended entirely in connection with the Nohl Ranch Museum site survey. MOTION CARRIED. CAC-38 CULTURAL ARTS COMMISSION MINUTES - continued Mr. Murdoch expressed the sentiments of the Cultural Arts Commissioners in highly commending Mr. Smith in his fine efforts and encouraged him to continue in the work he is doing. It was agreed to hold the next meeting on Thursday, January 15, 1970. There being no further business~ the meeting was adjourned at 12 noon. RUT~H~-SALAETS, CHAIRMAN RUBY/~. JOR~N, SECRETARY CAC- 29 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES NOVEMBER 10, 1969 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Palms Restaurant, 1110 East Orangethorpe, Anaheim, California, on Monday, November 10, 1969 at 11:30 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones C. B. Miller James Nagamatsu Ruth Salaets Bernard L. Smith Aaron J. Tofield ABSENT: Dan Rowland PRESENT: EX OFFICIO MEMBERS Ralph B. Clark, Mayor John J. Collier, Parks and Recreation Director Robert Davis, Assistant City Manager (Substituting for Keith Murdoch) William J. Griffith, Library Director ABSENT: Larry Sierk, Executive Director--Anaheim Chamber of Commerce ALSO PRESENT: Mrs. Norvald Ulvestad PRESENT: SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 12:05 p.m. CAC- 30 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: At the request of Chairman Salaets, Rabbi Tofield offered a prayer. The chairman thanked him for his very inspi- rational thoughts. MINUTES: The minutes of the Cultural Arts Commission meeting of September 4, 1969 were approved as written upon motion by Commissioner Miller, seconded by Commissioner Smith. MOTION CARRIED. CORRESPONDENCE: The chairman drew attention to a letter from the Women's Division of the Anaheim Chamber of Commerce, signed by June Travers, Chairman, Foundation Committee, and by Violet Wheeler, Chairman of the Cultural Arts Department, informing the Commission that copies of suggested By-laws of the projected Cultural Arts Foundation would be sent to each member of the Com- mission before the January meeting. The letter was read by the secretary. Also read by the secretary, at the chairman's request, was a letter dated September 24, 1969 from Douglas K. Ogden, City Director of Finance, giving the total amount collected for the Anaheim Historical Memorial Trust Fund as $1,240 as of that date. Mr. Ogden stated that contributions made to the City of Anaheim for the Historical Memorial Trust Fund will be deductible as contributions for federal income tax purposes and that donors to the fund should show the contributions as made to the City of Anaheim on their individual income tax returns. Chairman Salaets thanked Mrs. Ulvestad for her contribution of $1,000 to the fund. The chairman called attention to news items regarding cultural events compiled by Bud Nagel for the October issue of the Anaheim Newsletter. The good coverage of cultural activities by Mr. Nagel was commended and it was the consensus of the Commissioners that he be written a letter of thanks. It was further recommended that some publicity be given to the Newsletter regarding replies received answering the questionnaire recently mailed by the Com- mission to various cultural organizations and schools in Anaheim. Members of the Commission felt that only publicity pertaining to the City of Anaheim should be sent to Mr. Nagel for the Newsletter. Chairman Salaets discussed the desire of the Commissioners to obtain the original minutes of the Anaheim Water Company from the Pacific Holding Company. CAC- 31 CULTURAL ARTS COMMISSION MINUTES - continued On motion made by Commissioner Jones and duly seconded, Mr. Griffith was instructed to write a letter to the Pacific Holding Company requesting that the original minutes of the Anaheim Water Company be presented to the Anaheim Public Library for inclusion in the Mother Colony History Room archives. MOTION CARRIED. Mayor Clark reported that Commissioner Dan Rowland had regretfully submitted his resignation from the Cultural Arts Commission because he could not devote the necessary time. It was suggested that, in view of the fact Commissioner Rowland was appointed to the Cultural Arts Commission by representation from the Parks and Recreation Department, the matter should be referred back to that department for a recommendation to the mayor on who should be appointed to fill the vacancy left by the resignation of Commissioner Rowland. REPORTS OF STANDING COMMITTEES: Commissioner Jones reported for the Local Cultural Arts Committee and directed attention to the report summarized by John Collier after receipt of replies to the questionnaire recently mailed to all Anaheim cultural organi- zations. She stated that a follow-up letter and copy of the questionnaire had been sent to those Who had not replied to the original letter, and said it was the thinking of the committee to: 1) Develop an informal book on organizations in the local area and of facilities for meeting places; and 2) Suggest that the Cultural Arts Commission take the role of coordinator in the City. Discussion ensued regarding whether churches, industrial concerns, etc., should be contacted regarding their cultural groups and endeavors. It was the feeling of the commissioners that items be placed in the Ana'heim Newsletter directing the attention of church groups and industrial organizations to the fact the Cultural Arts Commission is interested in their cultural activities and suggesting letters be written to the commission outlining their specific cultural programs. Commissioner Jones stated the committee would follow through with suggestions made and it was understood that a more complete report and summary would be presented at the January meeting. The chairman thanked Commissioner Jones and her committee for an excellent report. The chairman then requested Commissioner Miller to give the report of the Anaheim Heritage Committee. He summarized the l' CAC- 32 CULTURAL ARTS COMMISSION MINUTES - continued written report (copies of which had been distributed to all present) and stated that during the fiscal year of 1968-69 much greater use had been made of library facilities in Anaheim than of the facilities dealing with Anaheim's historical heritage. Therefore, the committee recommended that public funds should not be used at this time for the construction of a historical museum; and, further, that if the Cultural Arts Commission elects to pursue this project, it should do so on the basis of private subscriptions for the construction and operation of the historical museum, thus eliminating a drain on the public tax dollar. Questions then could not arise as to whether or not a wise use of public funds would be represented in view of the relatively light use by the residents of Anaheim such a facility could be expected to receive. Plans for future construction of branch libraries were discussed and Chairman Salaets thanked the Heritage Committee for a very compre- hensive report. It was moved by Commissioner Tofield and duly seconded that the report of the Ana~heim Heritage Committee be accepted with thanks. MOTION CARRIED. A discussion followed and it was pointed out that, although the City has an obligation to individual citizens to provide them with cultural programs, the greatest need of the times is to pro- vide a historical background to newcomers and foster community pride in Anaheim's heritage. Also, it was suggested that means be found to create interest in the Mother Colony History Room and the Mother Colony House and its artifacts. It was felt that the community should be alerted to think of these aspects of Anaheim's historical background. Consideration was given to whether or not establishment of an Anaheim Historical Society or organization would prove beneficial in bringing to fruition the suggestions discussed. A motion was made by Commissioner Miller and duly seconded that the Cultural Arts Commission encourage establishment of an Anaheim Heritage Committee. MOTION CARRIED. Commissioner Smith reported on the development of the proposed Nohl Ranch cultural project and meetings he had had with Louis Nohl and Keith Murdoch to determine Whether Mr. Nohl would be favorably disposed to making available to the City a piece of CAC-33 CULTURAL ARTS COMMISSION MINUTES - continued land for a Cultural Arts Foundation site. Mr. Nohl was respon- sive to the proposal set forth if he could be certain concrete steps would be taken to get the project out of the planning stage. Time being of the essense, Commissioner Smith stated he had made a commitment to have a preliminary survey made of the proposed Nohl Ranch Museum site at a cost of from $2,000 to $2,500. He further discussed meetings with Dan Rowland regarding the survey and with Aubrey Horn relative to the Norton Simon art collection. A lengthy discussion followed in which the alternatives facing the Commis- sion were pointed out, particularly the fact that Mr. Nohl may never again be receptive to the proposed Foundation should the Commission delay taking immediate action. The tremendous responsi- bility of raising necessary funding, running into millions of dollars, was considered and the names of possible donors mentioned. A motion was made by Commissioner Jones and duly seconded that Commissioner Smith be authorized to proceed with the Nohl Ranch Museum site survey; that he not commit the City of Anaheim or the Cultural Arts Commission financially; and that he be permitted to solicit industrial firms for sufficient funds to make the original survey. MOTION CARRIED. It was suggested that a Finance Committee might be advantageous and Commissioner Smith commented that he would get in touch with each commissioner within a few days to obtain a list of possible donors, after which he and Commissioner Nagamatsu would arrange to meet with persons Who might be interested in the Foundation. Mayor Clark presented to Mrs. Ulvestad a photograph taken of the first meeting of the Cultural Arts Commission, her husband having been one of the commissioners. The mayor commented on Mr. Ulvestad's many contributions to the endeavors of the commission and expressed the gratitude of the cormnunity. Chairman Salaets commended the committee members for their reports and thanked Mrs. Ulvestad for attending the meeting and for her interest and help. It was agreed to hold the next meeting on Thursday, December 11, 1969 at 11:30 a.m., in the Palms Restaurant. CAC- 34 CULTURAL ARTS COMMISSION MINUTES - continued ADJOURNMENT: There being no furt~her business, C'haiman Salaets declared the meeting adjourned at 2:30 p.m. RUTH SA~AETS ~ CHAIRMAN RUBY C. z~/~RDAN,~SECRETARY l' OCTOBER 1969 NO MEETING CAC- 24 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES SEPTEMBER 4, 1969 The CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Palms Restaurant, 1110 East Orangethorpe, Anaheim, California, on Thursday, September 4, 1969 at 11:30 a.m. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones C. B. Miller James Nagamatsu Dan Rowland Ruth Salaets Bernard L. Smith Aaron J. Tofield ABSENT: None PRESENT: EX OFFICIO MEMBERS Ralph B. Clark, Mayor John J. Collier, Parks and Recreation Director William J. Griffith, Library Director Keith A. Murdoch, City Manager ABSENT: Larry Sierk, Executive Director--Anaheim Chamber of Commerce ALSO PRESENT: Harvey M. Rose, Library Staff Assistant PRESENT: SECRETARY Ruby C. Jordan CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 12:05 pom. CAC- 25 CULTURAL ARTS COMMISSION MINUTES - continued INVOCATION: At the request of Chairman Salaets, Rabbi Tofield graciously offered a prayer. MINUTES: The minutes of the Cultural Arts Commission meeting of August 11, 1969 were approved on motion by Commissioner Miller, seconded by Commissioner Jones. MOTION CARRIED. CORRESPONDENCE: The chairman stated there was no correspondence to be discussed and reported that contributions in the amount of $225 had been received for the recently established Norvald Ulvestad Memorial Fund. Chairman Salaets mentioned the 1969 brochure of the Symphony Association of Orange County (copies of which had been distributed to those present) and urged all possible support be given to the activities of the Association. OLD BUSINESS: Chairman Salaets directed attention to the report of the Citizens' Capital Improvement Committee, dated February 13, 1968 and asked for discussion from the Commissioners concern- ing its present and future value to the community. Commissioners Rowland and Smith presented the view that although the plan out- lined the broadest possible guide lines, the only way to bring any of the program to fruition would be adoption and coordination of a more detailed, workable plan and acquisition of considerable sums of money. The problems and expenses encountered by much larger cities--Los Angeles and New York, for instance have been monumental. Discussed at length were the difficulties of involv- ing citizens of Anaheim in a Cultural Arts Program; the problem of obtaining backing by various organizations and foundations; and whether such a program should encompass only the City of Anaheim or be coordinated with other Orange County cities. The chairman stated that in the years she has worked in Cultural Arts activities in Anaheim many citizens have expressed willingness to help financially. At this point 12:25 p.m. . Messrs. Murdoch and Griffith arrived, both having been detained in another meeting. Mr. Murdoch was asked to discuss the situation faced by the Com- mission. He expressed concern that time not be wasted in meetings unless the meetings could be of some specific help to the com- munity and aimed at some definite goal or goals; and that the first order of business must be determination of an acceptable program. CAC- 26 CULTURAL ARTS COMMISSION MINUTES o continued He suggested that several members of the Commission might endeavor to fill in the background on the Citizens' Committee report and obtain additional information--if needed to come up with a pro- gram appropriate for Anaheim. He discussed whether short- or long- range goals should be set up and whether the program (when adopted) should stipulate utilization of existing buildings or erection of a new structure (or structures)--in stages. He felt there was a possibility of more advantageous use of the Mother Colony History Room. He expressed appreciation of the tremendous amount of time and work already expended on the Citizens' report and by Commission members involving meetings relative to the Norton Simon collection and the Nohl Ranch property. Chairman Salaets thanked Mr. Murdoch and asked Rabbi Tofield for his opinion. He felt the specific task before the Commis- sion should be one of outlining and adopting a practical program which would be of direct help in assisting institutions that are already more or less functioning; and of setting up a Cultural Arts Center which might perhaps house the Norton Simon collection. The chairman mentioned the proposed Cultural Arts Commission ten- page Organizational Structure recently mailed to those present and discussed the appointment of subcommittees and the reports to be developed by them for presentation at the next meeting of the Com- mission. After a group discussion of the proposed aims of each subcommittee, the chairman appointed the following to serve on the committees named: Cultural Arts Facility Development Local: Mary Jones, Chairman John Collier Dan Rowland Aaron Tofield Regional: James Nagamatsu, Chairman Bernard Smith Anaheim Heritage C. B. Miller, Chairman William Griffith James Nagamatsu CAC-27 CULTURAL ARTS COMMISSION MINUTES - continued Coordination of Cultural Arts Activities and Programs Mary Jones Ruth Salaets Commissioners Jones, Rowland and Tofield expressed their views on the goals to be explored by the Local Subcommittee, as did John Collier, Parks and Recreation Director; it being the con- sensus of the committee that a concept which will serve the needs of Anaheim Citizens in the Cultural Arts be developed and finalized. Commissioners Rowland and Smith, as members of the Regional Sub- committee, discussed the Nohl Ranch area as a site for an Art Museum and possible location for the Norton Simon art collection. Members of the Anaheim Heritage Subcommittee, consisting of Commissioners Miller and Nagamatsu, and William Griffith, Library Director, discussed the problem of developing interest in cultural arts among the many citizens of Anaheim, as well as interest in existing Libraries and Historical Research facilities. It was recommended that a survey be conducted of sites and structures available to house Cultural, Fine and Performing Arts and historical artifacts, to be summarized later in report form. Chairman Salaets will work with each committee to coordinate the proposed activities. Plans for promotion and publicity were discussed, it being the consensus of those present that the City of Anaheim has a number of outlets for publicity which are available to the Cultural Arts Commission--such as the Parks and Recreation summer program of events; the City Newsletter; through utilities billings; and in the Anaheim Convention Center calendar of events. With regard to a brochure describing the aims and activities of the Commission, it was thought best to delay action until there was something definite to report. Mr. Murdoch suggested immediate distribution of feature stories on the Mother Colony Room and Mother Colony House, etc., through these and other outlets. Chairman Salaets mentioned an article in last Sunday's Orange County section of the Los Angeles Times on the topic of Cultural Arts in Orange County. Mr. Griffith was asked to furnish copies of the article to those present. CAC-28 CULTURAL ARTS COMMISSION MINUTES - continued It was agreed to hold the next regular meeting of the Cultural Arts Commission on Monday, November 10, 1969, at 11:30 a.m. at which time the above-captioned subcommittees are to present their reports. ADJOURNMENT: There being no further business, Chairman Salaets declared the meeting adjourned at 2:00 p.m. RUTH '~S~ALAETS , CHAIRMAN RUBY C,Z//JORDAI EcRETARY CAC-19 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES AUGUST 11~ 1969 THE CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Palms Restaurant, 1110 E. Orangethorpe Avenue~ Anaheim~California~ Monday, August 11~ 1969~ at 11:30 A.M. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones C. B. Miller James Nagamatsu Ruth Salaets Bernard Smith Aaron Tofield ABSENT: Dan Rowland PRESENT: EX OFFICIO MEMBERS Robert Davis, Assistant City Manager (Substituting for Keith Murdoch) Ralph B. Clark, Mayor John Collier, Parks and Recreation Director William Griffith, Library Director Larry Sierk, Executive Director-Anaheim Chamber of Commerce PRESENT: SECRETARY Marilyn A. Woll CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 12:00 Noon. MINUTES: The minutes of the Cultural Arts Commission meeting of July 7, 1969, were approved on motion by Commissioner Smith, seconded by Commissioner Jones. MOTION CARRIED. BLESSING: Chairman Salaets requested that Rabbi Tofield say a prayer before the Commission proceeded with the business at hand. Said request was graciously given. T' CAC-20 Cultural Amts Cormnission minutes continued: CORRESPONDENCE: Chairman Salaets advised the Commission of the postcard received, from Rabbi Tofield during his trip to the Far East. The postcard was viewed by the Commission. The Commission was also advised, by Chairman Salaets, of the number of answers she had received, to her request for information from other cultural organizations throughout the Country. It was decided that the brochures and other information gathered for the Commissions information would be placed in the Anaheim Library. Mr. Griffith offered to find a spot for the information so that Commissioners could look the material over at their convenience. NORVALD ULVESTAD MEMORIAL FUND: Chairman Salaets informed the Commissioners that she had received three more donations to the Norvald Ulvestad Memorial Fund, and advised those present of the City Council action take~, requesting the Secretary to read the Council resolution to the Cormnissioners and Ex Officio Officers. Following is the title of said resolution: RESOLUTION NO. 69R-437 A RESOEUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM ESTABLISHING THE ANAHEIM HISTORICAL MEMORIAL TRUST FUND AND ACCEPT- ING CERTAIN CONTRIBUTIONS THERETO AS TRUSTEE. Said resolution was duly passed and adopted by the City Council of the City of Anaheim at their regular meeting held July 22, 1969, and is on file in the office of City Clerk, City of Anaheim. Chairman Salaets requested that copies of Resolution No. 69R-437 be given to the Commissioners for their individual files. DISCUSSION: The document entitled--Cultural Subcommittee--Cultural and Recreation CoLm~ittee--City of Anaheim--Citizen's Capital Improvement Committee--Final RepOrt--July, 1968, was discussed. Mr. Smith asked how the figure of 55 acres was selected and was advised that the Subcon~ittee mentioned in the title of the document made the reco~m~endation. It was noted that Mary Jones, James Nagamatsu, Ruth Salaets and Aaron Tofield, Commissioners- Cultural Arts Commission, were also members of the Cultural Subcommittee, together with Dan Rowland, Whom, Mr. Smith was advised, did a great deal of the study for the co~m~ittee in his professional capacity as an architect. CAC - 21 Cultural Arts Commission minutes continued: Mr. Nagamatsu felt that it would be best to have some idea of what the complex will consist of before discussion can be held regarding future plans. Mr. Smith felt that it would be necessary to up-grade the Cultural Subcommittee report to bring it up to date with the present money market. He also felt that the Commission should be precise on what was needed before asking people for their art or their land. Mr. Collier suggested that the Co~mLLission should definitely make a study of the type of land they would consider. Chairman Salaets requested that Mr. Smith, Mr. Rowland and Mr. Nagamatsu make a study and prepare a plan. HISTORICAL ARTIFACTS: Mr. Miller felt that the Commission should consider putting out some publicity regarding its interest in the securing of historical artifacts for the collection of Anaheim's historical museum. Mr. Miller warned that if people are not aware of the interest of the citizenry and the need to have these important documents and artifacts for the future generation, there is a possibility that the community will lose these valuable items to some other community or museum. Mrs. Salaets stated that it had been the opinion of the Cultural Subcommittee that the historical part of their study should consider placing the historical museum under the direction of the Library, more or less, as this facility is making every effort, at this point, to preserve our history. Mrs. Jones was in agreement and felt that decisive action should be taken to preserve Anaheim's history. Mr. Griffith, Library Director, advised the Commission that the Library facility would maintain documents and artifacts in the Library, for safekeeping. REPORT: Chairman Salaets asked for a report on plans for an open meeting with cultural organizations of the community. At the July 7, 1969, meeting Mrs. Jones, Mr. Collier and Mrs. Salaets were requested to study this proposed program. It was the opinion of the above mentioned that an open meeting should not be planned until the following is accomplished: A cover letter and a brochure should be prepared setting forth the Anaheim Cultural Arts Commission objectives. 2. The possibility of sevdin$ out a questionair~e to the cullnral organ~zatzons of the community. T' CAC-22 Cultural Arts Cormmission minutes continued: The compilation of a booklet answering questions received as a result of the questionaire. Chairman Salaets asked the Commission's permission to proceed with the above recommendations. It was moved by Mr. Tofield that the Cultural Arts Commission proceed with the preparation of a letter, brochure and questionaire. Mr. Smith seconded the motion. MOTION CARRIED. SUBCOMMITTEES-CULTURAL ARTS COMMISSION: Chairman Salaets suggested that the Commissioners consider the following subcommittees within the structure of the Cultural Arts Commission, and requested comment on same: 1. Coordination of cultural arts activities and programs. 2. Historical heritage. 3. Cultural Arts Facility development. 4. Regional cultural arts development (Nohl Ranch area). 5. City beautification. 6. Architectural design and works of art. 7. Finance. Discussion was held regarding having members of the community,interested in specific areas of the above mentioned guide line, work hand-in-hand with members of the Commission in subcommittee form. Various committee formations were discussed. Mr. Tofield felt that it was vital to institute a practical approach in order to accomplish definite phases of any proposed plan. A practical approach was very important if the Commission wished to keep the chosen committees interested and active. Chairman Salaets requested that the seven points submitted be given some study and be open to further comment at the next meeting. CAC-23 Cultural Arts COLmLLission minutes continued: NORTON SIMON COLLECTION: It was the consensus of the Commission that it was quite important to the future plans of the Commission to find out what the Norton Simon organization was planning to do, with regard to the Norton Simon Collection. Various new~paper articles had suggested the possibility of the collection going to the Los Angeles Museum, etc. Mr. Collier pointed out that the action of the Norton Simon organization was very pertinent to the Commission and to the Co~mL~ission's future action. Mr. Smith was requested to contact Mr. Aubrey Horn, head of Facility Planning for the Norton Simon organization, to ascertain their future plans. FUTURE GOALS: The Cultural A~ts Commission felt that it should not depend on the activities of one organization (Norton Simon, etc.) but must explore all possibilities, i.e., foundation funds, federal funds-grants, private funds, etc., to give them a broader scope and some idea how to achieve the many goals of the cultural organizations of Anaheim and the surrounding community. NEW COMMISSIONER: Chairman Salaets officially welcomed Commissioner James Nagamatsu as member of the Anaheim Cultural Arts Commission. Mr. Nagamatsu was appointed by the Anaheim City Council to fill the unexpired term of the late Norvald Ulvestad. The CommissionerS and Ex-officio Officers present joined Chairman Salaets in welcome. ADJOURN: the meeting adjourned (1:45 P.M.). RUTt[ SALAETS, CHAIRMAN There being no further business, Chairman Salaets declared M~RILYN~ WOLL, SECRETLY CAC-15 CITY OF ANAttEIM CULTURAL ARTS COMMISSION MINUTES JULY lT 196~ THE CULTURAL ARTS COMMISSION of the City held their meeting in the Palms Restaurant, lll0 E. Avenue~ Anahcim~ California~ Monday~ July 7~ 1969~ of Anaheim Orangethorpe at 11:30 A.M. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones C. B. Miller Dan Rowland Ruth Salaets Bernard Smith Aaron Tofield ABSENT: None PRESENT: EX OFFICIO MEMBERS Raiph B. Clark, Mayor John Collier, Parks and Recreation Director William Griffith, Library Director Keith A. Murdoch, City Manager ABSENT: Larry Sierk, Executive Director-Anaheim Chamber of Commerce PRESENT: SECRETARY Marilyn A. Woll CALL TO ORDER: There being a quorum present, Chairman Salaets called the meeting to order at 12:05 P.M. MINUTES: The minutes of the Cultural Arts Commission meeting of June 23, 1969, were approved on motion by Commissioner Miller, seconded by Commissioner Tofield. MOTION CARRIED. CAC-16 Cultural Arts Commission minutes continued: BROCHURE: Chairman Salaets advised the Cormnission that she had received brochure from the Walker Art Center, Minneapolis, Minnesota, Fine Art Center, Fort Wayne, Indiana and the Atlanta Arts Alliance, Atlanta, Georgia. She is making a point of writing to art centers throughout the Country so the Commission will have an idea of what is going on in other areas. LETTER COMMITTEE: Mayor Clark, Mr. Murdoch and Mr~ Smith are in the process of writing letters to Mr. Norton Simon and Mr. Louis Nohl advising them of the formation of the Anaheim Cultural Arts Commission, its goals and activities. Chairman Salaets was advised that the Norton Simon letter was ready to mail and the Louis Nohl letter would also be ready to mail when the necessary maps, sketches and more detailed plans were forwarded to Mr. Smith. CUI.TURAL ARTS COMMISSIONER-REPLACEMENT: With the loss of Norva]d Ulvestad as a Cultural Arts Commissioner, it was felt that the Commissioners present should discuss a possible replacement to assist the Anaheim City Council in chosing a new Com~issioner. The Commission was advised that they could recommend, only as an assistance to the City Council. Chairman Salaets asked for suggestions. Mr. Nagamatsu's name was again mentioned as a possible choice and Chairman Salaets advised the Commission that Mr.Nagamatsu had indicated his willingness to work with the Commission and continue developing the Nohl Ranch concept. Mayor Clark felt that Mr. Nagamatsu would been an asset to the Commission, pointing out the fact that he was an Anaheim citizen with a background that would be of great assistance to the Commission. Discussion was held regarding Mr. Nagamatsu's many attributes and the Commission requested that Mayor Clark contact Mr. Nagamatsu to affirm his willingness to serve on the Commission. The Commission took no formal action, but requested that Mr Nagamatsu's name be placed before the Anaheim City Council for consideration. NORVALD ULVESTAD MEMORIAL FUND: Mr. Joseph Geisler, City Attorney, City of Anaheim, was requested to attend the luncheon meeting of the Cultural Arts Commission to advise and explain the legalities of setting up trust funds, the various types of trust funds, the mechanics of trust funds and any information pertinent to such procedum~. Chairman Salaets advised the Commission that she had received a number of checks, sent to the Commission in memory of Norvald Ulvestad. CAC - 17 Cultural Arts Commission minutes continued: MINUTE MOTION: Commissioner Tofield moved that the Anaheim Cultural Arts Commission formerly establish an appropriate historical memorial fund in memory of Norvald Ulvestad, with the use of said funds to be determined by the Anaheim Cultural Arts Commission. Commissioner Rowland seconded the motion. MOTION CARRIED. Chairman Salaets was requested to present a copy of the Cultural Arts Commission Minutes,setting forth the motion, to the Anaheim City Council, with a letter recommending that said trust fund be set up. INVITATION-CULTURAL GROUPS AND ORGANIZATIONS: Chairman Salaets was of the opinion that it would be beneficial to everyone to have a "panel type" discussion with cultural organizations and groups within the Community to create better understanding through communication. Mrs. Jones suggested that it would be helpful to have the various organizations give a recapitulation~of their programs and activities. Mr. Miller pointed out that it would be necessary to set a time limit on said recapitulation and that each group should select a spokesman to attend the open meeting. Mr. Collier was of the opinion that the Commission could also invite a representative of each organization to attend a Cultural Arts Commission meeting, a various times, to give them insite ~nto the activities of the Commission. A subcommittee of the Cultural Arts Commission was chosen to work out the details and ground rules for the open meeting and present their recommendations to the Cultural Arts Commission at its next meeting August 11, 1969. Subcommittee: Mary Jones, John Collier and Ruth Salaets. NEW BUSINESS: Chairman Salaets felt that the Commission should set up a format so that they would know how to proceed with their duties. Mr. Murdoch suggested that it would be of assistance to the Commissioners to review the City of Anaheim Capital Improvement Committee-Cultural Subcommittee-Cultural and Recreation Report of July, 1968. The Commissioners were in full agreement that a review of the report should be made. Chairman Salaets advised that discussion of the report would be Item No. 1 on the August 11, 1969, Agenda. CAC-18 MOTHER COLONY HOUSE: At the request of the Commissioners, Mr. Griffith explained the function of the Mother Colony House Board, informing them of its formation, historical background and purpose. ADJOURN: There being no further business, Chairman Salaets declared the meeting adjourned (1:45 P.M.). R L TS~ CHAIRMAN MARILYN A. WOLL, SECRE~RY CAC-11 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JUNE ~, 1969 THE CULTURAL ARTS CO~MISSION of the City of Anaheim held their meeting in the Kettle Restaurant, 1776 West Lincoln Avenue~ Anaheim~ California~...Monday~ June 23~ 1969~ at 11:25 A.M. pRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones C. Bo Miller Ruth Salaets Bernard Smith Aaron Tofield ABSENT: Dan Rowland PRESENT: EX OFFICIO MEMBERS Ralph B. Clark, Mayor John Collier, Parks and Recreation Director William Griffith, Library Director Keith A. Murdoch, City Manager Robert Davis, Assistant City Manager Larry Sierk, Executive Director, Anaheim Chamber of Cormnerce pRESENT: SECRETARY Marilyn A. Woll CALL TO ORDER: At 11:25 A. M., a quorum being present, Chairman Salaets called the meeting to order. MINUTES: The minutes of the Cultural Arts Con~nission meeting of May 20, 1969~ were approved on motion by Commissioner Jones, seconded by Commissioner Miller. MOTION CARRIED. CAC-12 Cultural Arts Commission Minutes continued: REPORT: Robert Davis, Assistant City Manager, reported to t-~-~-L'~mmission regarding State owned property being considered by the Commissioners as a possible site for a cultural center (7-0ra-55~ Parcels A8119, A8120 and A8723). Mr. Davis read a letter from the Division of Highways, State of California, written by Mr. A. C. Birnie, Deputy District Engineer, for H. Ayanian, District Engineer, advising the City of Anaheim Cultural Arts Commission that the land they were interested in is not available. The Design Section of the Division of Highways has plans for the use of this site running through 1974-75. After the 1974-75 date there is a possibility that the property may be available, however, it is to early to ~ foresee the date of the ultimate disposal. The Division of Highway representative also advised the Commission that they would be pleased to cooperate with the City and arrange a sale on any other State-owned excess parcels it may consider suitable. SIMON-NOHL PRESENTATION: Chairman Salaets requested a reports on the progress o~ the Norton Simon and Louis Nohl presentations. Mr. Smith advised that the subcommittee had met two or three times in order to formulate the two letters, one to Mr. Simon from the Mayor and one to Mr. Nohl, from himself. A copy of the letter to Mr. Simon was read for the Commissioners approval, the Mayor's signature and Chairman Salaets signature. A copy of the letter was given to the Secretary for the record. On motion by Mary Jones, seconded by Mr. Smith, said letter was accepted by the Commission. MOTION CARRIED. The Nohl presentation is being prepared by Mr. Smith and will be submitted to the Commissioners for approval. If there is no negative reaction, Mr. Smith will then mail the letter to Mr. Nohl. DIRECTOR-NORTON SIMON MUSEUM: Chairman Salaets advised the Cormnission that James Brown, Director of the Norton Simon Museum is resigning in September, to accept a posit~Qn~in Richmond, Virginia. GOALS: Chairman Salaets requested discussion on the goals of t-~-~-~o~Lm~ission and target dates. Discussion was held regarding an interpretation of the duties of the Cultural Arts Commission and information that should be supplied to the cultural organizations throughout the area enlightening them as to the Commission's purpose. Mr. Davis felt that sending organizations a copy of the ordinance which set up the Commission would be too legalistic. He felt that a general outline of scope and responsibility would be sufficient. CAC-13 Cultural Arts Commission Minutes continued: Goals continued: Mr. Smith felt that a letter did not have much stature and it was his opinion that members of the Commission should offer to meet with the various organizations on a person to person basis, as a follow-up to a letter. Mr. Sierk brought up the point that it should be decided if the Commission was going to act as a coordinating body. Further discussion was held regarding ways to meet and inform the cultural organizations of the City and surrounding areas, including a panel discussion. The majority opinion was that such meetings and discussion would benefit everyone. On motion by Mary Jones, seconded by C. B. Miller,, Bernard Smith, Keith Murdoch and Mayor Clark will be responsible for the drafting of a letter to the cultural organizations. MOTION CARRIED. NORVA~.D ULVESTAD: Chairman Salaets advised the Commission that she hae received contributions towards a memorial fund for our late Commissioner, Norvald Ulvestad. Mr. Smith made the motion that the Cultural Arts Commission establish a Norvald Ulvestad Memorial Fund, m~d work out the details with Mrs. Ulvestad. Mary Jones seconded the motion. MOTION UNANIMOUSLY Ci%RRIED. The Commissioners discussed the various procedures for the handling of monies that would be forthcoming in support of cultural activities in the community and decided to get the legal advise of Joseph Geisler, City Attorney. Chairman Salaets asked when a press release could be made regarding contributions, etc., Mayor Clark suggested that information could be forthcoming when the Commission has received an opinion from Joseph Geisler. The newly formed Cormnission felt aJgreat void through the loss of Mr. Ulvestad, for his knowledge of his City, his interest in culture, his avid interest in the history of Anaheim and the preservation of same, his banking knowledge and his fine fellowship can never be replaced. It was a privilege to have had him on the C~r~ission. GUEST: Chairman Salaets introduced Mr. James Nagamatsu a member of the Arts and Music Foundation of Orange County. Mr. Nagamatsu explained the workings of the Foundation to the Commission and presented renderings of proposed music hall, museum, arboritum, work shop, etc. The renderings were presented with a background of hilly terrain, giving the Commission an idea of what such a concept would look like in the Nohl area. CAC-14 Cultural Arts Commission M~nutes continued: Mr. Nagamatsu, guest: Mr. Nagamatsu advised that the Arts and Music Foundation of Orange County is already completely set up as a foundation and could be a great assistance to the newly formed Cultural Arts Commission as a vehicle to assists them towards the goal of a county wide and area wide 6ultural facility. Mr. Murdoch advised the Commission that this type of vehicle is very similar to what had been discussed before and it would mean getting behind a county-wide facility. It would not create a conflict of interest. He felt that a group venture could be the best approach. Mr. Murdoch asked Mr. Nagamatsu if he thought that cultural groups i.e., in the Newport area would show interest and support a facility in the Nohl Ranch area and was advised that it was his opinion they would, the freeway linkage being one of the determining factors. The freeways will dictate the location of a facility--this includes northern Orange County, Riverside County, etc. With freeway access, no one would conaidar the Nohl location that remote. The cost of such a facility was discussed with Mr. Nagamatsu and he felt that 18-20 million dollars was a possible figure. Mr. Collier advised that the Los Angeles Music Center cost 32 million dollars. Chairman Salaets thanked Mr. Nagamatsu for his presentation. His efforts were applauded by the Commission. APPOINTMENT: Mayor Clark mentioned the necessity of appointing a new commissioner to the group and felt that Mr. Nagamatsu would be an excellent candidate. However, it was the opinion of Mr. Collier that Mr. Nagamatsu would be of much more service and of great benefit to the Commission on a more broad basis. Fir. Collier felt that his background and experience was too valuable to confine and the other CoLm~Lissioners agreed. Mayor Clark was asked to contact Mr. Nagamatsu to see if he had anyone he could recommend as a possible commissioner. The Commissioners were also asked to give the matter serious thought. LETTER WRITING COMMITTEE: The letter writing cormuittee, Mr. Smith Mr. Murdoch, Rabbi Tofield will meet Monday, June 30, 1969. ADJOURN: There being no further business, Chairman Salaets declared the meeting adjourned. (1:30). NEXT ~F,~J~ JULY 7, 1969, 11:30 A.M. R1TI"~ SALAETS, CIIAIRMAN ~RILYN~Z. 'WOLL, SECRETARY '' CAC-6 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES ,MAY 20~ 1969 THE CULTURAL ARTS COMMISSION of the City of Anaheim held their meeting in the Board Room of the Anaheim Savings and Loan Association, 187 West Lincoln Avenue, Anaheim, California, Tuesday~ May 20~..1969~ at 11:00 A.M. PRESENT: CULTURAL ARTS COMMISSIONERS Mary Jones Ruth Salaets Bernard L. Smith Aaron J. Tofield ABSENT: C. B. Miller Dan Rowland Norvald Ulvestad PRESENT: EX OFFICIO MEMBERS Ralph B. Clark, Mayor John Collier, Parks and Recreation Director William Griffith, Library Director Keith A. Murdoch, City Manager Larry Sierk, Executive Director, Anaheim Chamber of Commerce PRESENT: SECRETARY Marilyn A. Woll CALL TO ORDER: At 11:30 A. M., a quorum being present, Chairman Salaets called the meeting to order. MINUTES: The minutes of the Cultural Arts Commission meeting of May~, 1969, were approved on motion by Commissioner Smith, seconded by Commissioner Jones. MOTION CARRIED. Minutes-Cultural Arts Commission: CAC- 7 CORRESPONDENCE: Chairman Salaets read a carbon copy of a letter sent to the Anaheim City Council by the Cultural Arts Committee, Women's Division, Anaheim Chamber of Commerce, requesting informa- tion as to the activities of the Cultural Arts Commission. Mr. Smith volunteered to draw up a reply to the letter and Mr. Collier advised that he would follow through on the City's part to answer said letter as soon as possible. DISCUSSION: Chairman Salaets advised the Commissioners of a conversation she had with Mr. James Brown (Norton Simon Orangization) on May 15, 1969. Mr. Brown said that the Cultural Arts Commission should, by all means, continue to work on a presentation and recommendations with regard to the Norton Simon Museum. lie advised that the presentation should be sent to Mr. Aubrey Horn, with a copy to him, and should consider the following: 1. How the museum could best serve the area. How the museum could best serve the colleges and schools throughout the area. 3. Why the location chosen would be a good location. 4. How the area could help the museum. 5. Prepare aerial photographs of the chosen site or sites. Mr. Smith asked if the Irvine property was contiguous to Anaheim and was advised, by Mr. Murdoch, that it is not, but it is contiguous to the Nohl Ranch. Mr. Murdoch felt that, ultimately, some of the Irvine lands will be accessible through Wier Canyon. Mr. Smith was looking at the possibility of obtaining land as a gift, as opposed to having to pay for it. He was further advised that the Irvine property was more remote, that usuable land is not visible, and it would be most desirable to see a museum or cultural center from the Riverside Freeway. Chairman Salaets asked if a subcommittee of the Commission would put a presentation together. After some discussion it was decided that Mr. Smith, Rabbi Tofield and Mr. Murdoch would work on the presentation. CAC-8 Minutes-Cultural Arts Commission: Mr. Smith felt that Mr. Simon would not leap at any presentation until he felt sure he had the best, therefore, it might be advisable to work on two or three different plans-- first plan for the facility then outline .... a. where it would best fit in b. where to get sufficient funds to accomplish the project c. where to get sufficient capital for maintenance d. how and where to get monies sustain the project e. what public admission will give. Mr. Murdoch felt that one of the first things the Commission should discuss is the effect other plans have on the Commission thinking (Santa Ana-Bower's Museum project, etc.,), and recognize the fact that local planning might have less appeal than the county wide type of thinking. If the Cultural Arts Commission is going to make a presentation is it going to be county wide, or on an Anaheim basis. He mentioned the fact that a local basis could bring the Commission in direct competition with sources of funds, as there can be only one county wide facility, or none. It was his feeling that several attempts would cause all to die. Mrs. Salaets felt that whatever efforts the Commission made it should be towards the goal of making everybody in the County of Orange happy with the facility. She mentioned the fact that the Commission could present their proposal to other cities and possibly come to some agreement with them. Rabbi Tofield felt that the plan for a cultural center should match the scope of Disneyland, the Anaheim Stadium and the Anaheim Convention Center, for no project will arouse interest unless it is of a grandiose nature. It was his opinion that the Commission should proceed with proposed land and proposed plan, listing possible funds, making it realistic enough to encourage people to put money into it. Mr. Murdoch introduced the aerial maps he brought to the meeting, pointing out the State owned land and property being discussed in the Nohl Ranch area. He advised the Commission that the property of the State Highway Division shown on the aerial map would be more accessible when the State is through using the soil to build freeways. He further advised that governmental agencies have first call on the property. CAC ~ 9 Minutes-Cultural Arts Commission: Mr. Collier stated that State property is sold to a governmental agency for exactly the amount the State paid for it. Mayor Clark asked how much land was needed and Mary Jones told the Commission that the acreage suggested in the Capital Improvement Committee studies was fifty-five (55) acres-- to house the performing arts, fine arts and a museum. On being advised, by Mr. Murdoch, that the State land being discussed was in Orange, Rabbi Tofield was concerned with the fact that the facility would have an Orange address. Mrs. Jones felt that this was something to consider, however, the facility could be an Orange County Cultural Arts Center in that area, with plans for something in downtown Anaheim to s~rve the western and center city. Mr. Murdoch again mentioned the fact that the Commission should consider the project as county wide if they are to depend on county wide funds. Mayor Clark mentioned the fact that if the facility was planned with a county wide image, each city could have its own area in the complex. He used the Anaheim Convention Center as an example of his thinking. This was considered an excellent idea by the Commission members. 12:35 P. M., the Mayor and Mr. Murdoch left the meeting. Rabbi Tofield was still of the opinion that if they are working on this project,as an Anaheim Cormmission, the facility should be in Anaheim or have an Anaheim address. He pointed out the fact that this would be a strong link because Anaheim is known world and nation wide. He also felt that a small group can accomplish more. GUEST: At the request of Chairman Salaets, Mr. Thomas Moon, ~-~er of the Orange County Choraleers arrived at the meeting and was introduced to the Commission. CAC- 10 Minutes-Cultural Arts Commission: Presentation-Mr. Moon continued: Mr. Moon gave the Commission a run-down of the activities of his organization. He mentioned a number of well known personages who have accepted serving on their board and explained their efforts to secure a cultural comple~on land located in a development called "The City". Mr. Moon advised that he hoped to set up the board of directors within the next 30-60 days, as no funds will be available from industry solicitation until the boards are set up. Chairman Salaets thanked Mr. Moon for the summary and presentation, and Mr. Moon left the meeting. Mr. Collier explained that the chosing of a board of directors usually meant that an honorary board was chosen and a working board was chosen to carry on the business of the organization. General discussion was held regarding the Moon presentation and other cultural activities in the area. Chairman Salaets asked Mr. Smith, Rabbi Tofield (Mr. Murdoch not present) when they could have the presentation ready and after discussing various dates it was the opinion of those present that the earliest date for a presentation would be: MONDAY, JUNE 23, 1969, at 11:00 A. M. BROCHURES: Chairman Salaets requested the Commission Secretary to write for brochures and foundation bylaws to the following: Walker Art Center, Minneapolis, Minnesota Fine Arts Center, Fort Wayne, Indianna Atlanta Arts Alliance, Atlanta, Georgia ADJOURN: There being no further business, Chairman Salaets declared the meeting adjourned. (1:50 P.M.) Next meeting June 16,1969,11:00 A.M. RUTH~ SALAETS ~ CHAIRMAN 'MARILYN A. WOLL, SECRETARY CAC - 1 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MAY 6~ 1969 CULTURAL ARTS COMMISSION: Title 1, Chapter 1.04, Section 1.04.400, .410, .420, .430, .440, .450, .460 of the Anaheim Municipal Code, City of Anaheim, Ordinance No. 2589, October 29, 1968. The first organizational.meeting of the Cultural Arts Con~nission, City of Anaheim, was held in the board room of the Anaheim Savings and Loan Association, 187 West Lincoln Avenue, Anaheim, California, Tuesday, May 6, 1969, at 11:30 A.M. This meeting was considered by those present to be an historical event and the luncheon was graciously hosted by the Anaheim Savings and Loan Association. PRESENT: CULTURAL ART COMMISSIONERS Mary Jones C. B. Miller Dan Rowland Ruth Salaets Bernard L. Smith Aaron J. Tofield Norvald Ulvestad PRESENT: EX OFFICIO MEMBERS Ralph B. Clark, Mayor William Griffith, Library Director Keith A. Murdoch, City Manager Larry Sierk, Executive Director, Anaheim Chamber of Commerce ABSENT: John Collier, Parks and Recreation Director PRESENT: SECRETARY Marilyn A. Woll CAC - 2 Minutes-Cultural Arts Commission: WELCOME: Mayor Ralph B. Clark, Temporary Chairman of the Cultur~Arts Commission, called the meeting to order at 12:15 P.M., stating that said meeting to organize the Cultural Arts Commission was long overdue and, indeed, was an historical occasion. He advised the Commissioners that their presence was deeply appreciated, understanding that it took valuable time from busy schedules, and assured them that they would receive the upmost in cooperation from the City level. Mayor Clark informed the Commissioners that business cards denoting their membership in the Cultural Arts Commission would be forthcoming within approximately ten days. He noted that the months of May and June, 1969, should be considered in the official term of the 1969-1970 term for members at large. The Mayor asked if there were any questions. There being no questions, the Mayor turned the meeting over to the Cultural Arts Commission for the purpose of organizing and the choosing of officers. NOMINATIONS: On motion by Ruth Salaets, seconded by Mary Jones, Bernard Smith was nominated as Chairman. Mr. Smith felt that he could not at this time and declined the honor. accept the chairmanship On motion by Norval Ulvestad, seconded by Mary Jones, Ruth Salaets was nominated as Chairman. Mrs. Salaets discussed her responsibilities with the Commissioners and upon receiving the promise of backing and cooperation, accepted the nomination. On motion by Mr. Ulvestad, seconded by Mr. Miller, Ruth Salaets was chosen as Chairman of the Cultural Arts Com~ission. MOTION UNANIMOUSLY CARRIED. Mr. Smith was requested to serve as Vice-Chairman and after some discussion, accepted the post, advising that he would do his best to carry out this duty, along with business pressures, providing the Commissioners understood his position. On motion by Mr. Ulvestad, seconded by Mary Jones, Bernard Smith was chosen as Vice-Chairman of the Cultural Arts Commission. MOTION UNANIMOUSLY CARRIED. Minutes-Cultural Arts Cormnission: CAC - 3 TERMS-MEMBERS AT LARGE: The terms of the members at large were determined by the choosing by lot. TWO YEAR TERM: Mary Jones Norvald Ulvestad FOUR YEAR TERM: Ruth Salaets Bernard Smith Aaron Tofield MEETING PLACE: As this was the first meeting of the Cultural Arts Committee, City Manager, Keith Murdoch suggested that the Commission consider --the meeting place--the time and the place. Discussion was held regarding the Commission's view on a permanent meeting place or moving from place to place, the time of day most convenient for everyone and the day most suitable for all. Mr. Ulvestad told the Commission that the Anaheim Savings and Loan Association would be happy to allow the meetings to be held in the Board Room being used for this meeting. Mrs. Salaets and the other Commissioners were most appreciative of this offer-'and were pleased to accept Mr. Ulvestad's offer, at least temporarily. Mr. Murdoch advised Chairman Salaets that she had the prerogative to change the meeting place and/or time when she felt it necessary to do so. Mrs. Salaets felt that a meeting more often than every two months would be necessary to establish goals. (Commission required to meet at least four times during each calendar year.) Mr. Rowland was of the opinion that a specific meeting should be set at this meeting and with the other Commissioners in agreement the following meeting date was set: May 20, 1969, Tuesday, 11:00 A.M. Anaheim Savings and Loan Association Mr. Murdoch advised that he would not be able to attend this meeting but would request that Robert Davis, Assistant City Manager attend on his behalf. PROCEDURES-GOALS: Mr. Murdoch stated that there has been discussion and interest on the part of the various City Councilmen and many interested citizens of the community to see if there can be a more active program of cultural activity in this cormnunity. As a premises from which to work, he discussed the possible ways to consider, i.e., not just an Anaheim project, but a County wide activity or it could be concentrated on the Anaheim area. He felt that the single city approach was not broad enough to make it work. CAC-4 Minutes-Cultural Arts Commission: Procedures-Goals continued: Mr. Murdoch further pointed out that the Commission could consider the practical approach as well as the ideal approach to make the project work, and financial consideration must go along with it. Mr. Sierk gave the Commission some examples of cultural organizations which are County wide. It was felt that the Commission did not have to be restrained by city boundaries. Mr. Smith noted that the study of cultural activities and the financing of same were two different elements. After some discussion and examples of similar activities throughout the Country, Mr. Smith felt that the Commission first know what it wants and then prepare. Make sense and then make financial sense. Mrs. Jones brought up the subject of the formation of a foundation. Mrs. Salaets advised that research had been done on the formation of a foundation over a year ago. At the request of Mrs. Salaets, Mr. Ulvestad explained the mechanics of the establishing of a foundation advising that this procedure would be premature. Rabbi Tofield then suggested that all contributions could be set up in a trustee account, which is most feasible at this time. Mrs. Jones mentioned the fact that unless there was a vehicle to receive historical artifacts, art collections, etc., these things could be given to others and Anaheim would lose out. Mr. Ulvestad mentioned that the Anaheim Public Library has space, at this time, to accept such artifacts and collections and the acceptance of such items should be encouraged. The items would be kept at the Library on an interim basis and would eventually end up in a museum. Further discussion of the goals of the organization and the goals of cultural organizations throughout the City continued. Mr. Smith suggested that it was not necessary to have a complete plan in order to get something started. He further suggested that the Commission plan in three (3) phases: Immediate Intermediate Ultimate CAC - 5 Minutes-Cultural Arts Commission: Procedures-Goals continued: as he did not think it was necessary to know the last detail of a ten year plan to make a decision for the next year. Rabbi Tofield felt that if the cultural groups were patient they would gain strength from each other. Mr. Rowland agreed, stating that without funds it would be a waste of everyone's time. A program for raising funds should be a coordinated effort. Mr. Griffith was of the opinion that the Commission members should also follow the three ~hase plan in their thinking, (irmnediate, intermediate and ultimate). Mrs. Salaets asked each Commissioner to prepare a plan for presentation to the Commission for all to evaluate. Mr. Murdoch suggested the following as a framework for such plans: 1. What is attainable? 2. What is ideal? 3. What is acceptable? Mr. Smith asked what cities have completed large, massive plans for cultural centers, etc. The following cities were mentioned: Minneapolis Atlanta Fort Wayne Syracuse Los Angeles Mr. Miller asked what could be done about obtaining land and after some discussion it was the opinion of the Cormnission that the Realty Board might assist with its knowledge of resources. There being no further discussion at this first organiza- tional meeting, Chairman Salaets declared the meeting closed: 2:45 P.M. ?~ RUTR~SALAETS, CHAIRMAN MARI~YN A~/WOLL~ SECRETARY NOT I C E '.' '.' '.' '.' V '.' V '.' '.' '.' '.' '.' :' '.' '.' The next meeting of the Cultural Arts Commission will be held: MAY 20~ 1969~ TUESDAY TIME: 11:00 A. M. PLACE: Anaheim Savings and Loan Association ALSO:---If you prefer to have the minutes sent to other than the address being used, please notify me. Marilyn Woll 709 Dorchester Street Anaheim, California, Telephone-535-4568 92805 7 / ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTMENT ARTS SECTION MONTHLY REPORT DECEMBER 1975 Classes -- Arrangements have been completed for all classes to begin in January, 1975. A new cake decorating instructor, Carol Hentz, will be joining the staff. Mrs. Hentz teaches with Adult Education, NOCCCD in the home economics department. Senior Citizens -- Highlighting the holiday season was the Christmas Potluck at which over 700 seniors enjoyed the traditional turkey dinner at two sessions. Mr. and Mrs. Santa Claus were supplied by the parents group from Woodcrest School as a token of appreciation for all the seniors have done for the handicapped children throughout the year. Other special programs during the month included the Southwest Anaheim Seniors with 85 in attendance, a staff and hostess party for 60 volunteers, the Executive Board and Committee Chairmen party totaled 120 guests and the bowlers featured 160 at their holiday celebration. The children of George Washington School presented a special Christmas program for parents and friends at the Chartres Recreation Center for over 600. The Seniors donated S large loads of food, clothing and other necessities to Danny Davis for distribution to the Indians in Arizona. The Club also donated Christmas baskets filled with candy and stuffed animals for the Children's Hospital. The Senior Citizens Band and Chorus, the Syncopaters and Memory Melodears, made 15 separate appearances during December throughout the community. Installation of new officers for 1976-77 was held at the December Pot- luck. New members on the Executive Board are Warren Hunziker, 1st Vice President; Earl Brown, Treasurer; and Frances Scherman, Board Member. The Seniors assisted the Kiwanis Club in distributing packets and the Orange County Transportation District information booths in the Home Savings and Loan. the White Cane at their respective The Travel Committee sponsored four local tours during December and a trip to Acapulco, Mexico via the H.M.S. Sun Princess and returned by rail and bus by way of Taxco, Mexico City and Guadalajara. A New Year's Eve party was held to see 1975 out and the new Bicentennial year in at which over 350 seniors danced the year away. Ana-Mod~eska Players -- "A Funny Thing Happened On the Way to the Forum" concluded a three-weekend run on December 6 and was extremely well received by the audiences. The comedy featured a cast of 18 and a behind- the-scenes crew of 32. A work party was conducted at the Scene Shop to reorganize all scenery, props, costumes and theatre equipment for use during the 1976 season. The Scene Shop will be utilized for building all sets and special properties for future productions and several of the auditions will be conducted there. Permission was received from City Council for the sale of the pews from the former Anaheim Civic Theatre ~i%h the proceeds designated for the remodeling of the Loara Playhouse. Planning for major reconstruction of the Playhouse for the immediate future is underway and priorities estab- lished for equipping the facility. Proposed installation of a reader board sign for publicity and public awareness of the existence of the theatre is being researched and will be presented to the Anaheim Elementary School District Board of Education in January. Contact has been made with noted Orange County directors inviting their participation in the Player's 1976 season. A program of five produced shows and several packaged shows is anticipated and will be confirmed in January. Anaheim Arts Council -- Planning sessions for the 1976 Soiree and Auction Extraordinaire continue as invitation lists, items for auction and program content is assembled. Extended operation of the Box Office in Anaheim Plaza during December by volunteers from the Arts Council resulted in funds from the sale of gift certificates for the Plaza going to the Council. Ticket sales for cultural events in the community totaled $621.25 for December. A special fund raising luncheon will be held January 13 at Mercury Savings and Loan. Anaheim Bicentennial Committee -- Major emphasis has been on prepara- tion for the American Freedom Train which will be hosted by Anaheim at Anaheim Stadium on January 9-13, 1976. Over fifty groups and individuals have been selected to provide entertainment during the festivities and a series of display booths and static displays arranged for the public's enjoyment. Opening ceremonies will be conducted on January 10 at 10:00 a.m. featuring the Disneyland Band, the United States Mounted Marine Color Guard, various elected officials from all governmental levels and the ascension of a hot air balloon. The first Bicentennial Fire Plug was painted in the image of Benjamin Franklin and is located in front of the Anaheim Police Department. Publicity via.radio and the newspapers is encouraging individuals, organizations and groups to become part of the Bicentennial through the painting of patriotic fire plugs. Bicentennial Programs -- The kick-off of these programs will be at the Freedom Train activities. Ten American historical figures in full period costume will mingle with the guests at the Train. The actors are schooled in the background of the character they portray and will deliver speeches, in character, as well as rap with the Freedom Train patrons on a one-to- one basis. Some of the characters selected include Jenny Lind, Scarlett O'Hara, the Pioneer Woman, Robert E. Lee, Helena Modjeska and Amelia Earhart. Reader's Theatre -- In rehearsal for presentation from February through April is "John Brown's Body" and an original script based on the founding and initial years of Anaheim, entitled "Early Anaheim", compiled and written by Mark Herron, program coordinator for the Reader's Theatre. -2- '%° 10. "Romeo and Juliet" -- Under the direction of Austin Peay, "Romeo and Juliet" is in rehearsal and will be presented at Anaheim High School, Esperanza High School and Western High School during January, 1976. Artist in Residence -- Direct contact with school teachers provided several excellent suggestions and requests as to art forms they would like explored with their students. General response from the teachers has been' very exciting and publicity soliciting artists in both the performing and visual media has resulted in over seventy respcnses. The pYogram is slated to operate in the schools during February. Elementary Orchestral Instruction -- With the assistance of Don Gunderson, Instrumental Music Chairman for the Anaheim Union High School District, and several members of the instrumental music instructional staff, it was decided to offer the twenty-week progrsm in strings at the following elementary schools: Barton, Gauer, Key, Low, Madison and Marshall. The program will feature two one-hour sessions during released time and a private half hour session with each student to be arranged every two weeks. Contractual arrangements are in process for the lease of instruments and instructors have been selected with the program going into full operation in January. PLR:oo 1-5-76:30 -3- ANAHEIM ARTS COUNCIL of the Anaheim Cultural Arts Commission Memorandum on the meeting held on Tuesday, December 9, 1975 at Carl's Jr., 1200 N. Harbor Blvd., Anaheim~ California. Present were: Robert Car/berg, President (AUHSD) Be Douglas, Vice President (AAA) Patsy Ray, Treasurer (APP,%D) Nancy Jenkins, Secretary (ACED) Marguerite Lee, Alternate AMP June Travers, Liaison, Cultural Arts Commission Blva Haskett, Anaheim Doll Club Vi Wheeler, AMP Dorothy Carpehter, Ebell Club Bernice Gillingham, Guest Elsie Reed, Ihdividual' Arnold Hirsch~' Anaheim Camera Enthusiast Betty Lillis,'Women's DiMision, Chamber of Commerce The. President called the meeting to order at 12:04. The minutes of November 11, 1975 were approved assubmitted. New members and friends were introduced. Dorothy Carpenter, representing Ebell, and her friend, Bernice Gilllngham, were in attendance. Others present intro- duced themselves. Cqrrespondence 1. "Family of children" is being shown from Dece-~ber 5 through January 27 at California Museum of Science a~d Industry. 2. Soroptimist Club of ~merica is searching for Anaheim TAP award totaling $500° Information was disseminated. 3. VarioUs committee meetings were announced for the Orange County Arts Alliance. Holiday Fair at Muckenthaler Cultural Center until December 23, 1975. 5. Notification of '~Readers Theatre" by the APP~D was disseminated. Treasurer's .ReRort (see attached copy of formal report) Balance On hand - $755.00 Income - Box office ticket sales and advance Soiree sales ~- Box office salary and reimbursement of ticket sales Futu~ enditures 1o Soiree 2. Salary of Box Office ~ox O_ffice 1. Beware of Marlene McCarthy and husband ~riting bad c/~eckso You are to take the check and notify Security. Anaheim Arts Council December 9, 1975 Box Office 2. (continued) We need coverage on Fridays December 12 and December 19 and Wednesday, December 24 from 6:00 to 8530. The public is'attracted by publicity such as a dancer or art work. A simple flier doesn't attract the people as much. A discussion was held concerning a possible new structure for a Box Office. 5. A suggestion was made to buy a new stool for the ticket booth. 12:00 Noon January 13, 1976 Mercury Savings and Loan Corner of Valley View and Lincoln Luncheon - Fund Raiser Time= Date: Place: Minimum - 30, Maximum - 60 Checks made out to Anaheim Arts Council. Final date to notify as to number attending is January 6, We keep the money for the luncheon. give gifts and a short talk. Calendar 1. 2~ 1976. Mercury Savings and Loan will Information must be turned in prior to going to press. A possible new member might be the California China Painters Association. 3. The calendar Will be out bY January 1, ~embership 1976. NeXt Wednesday, December 17~ 1975 a name plate will be put ,ap on the honor roll at the Cultural Arts Center. soiree ~ 3rd Annual Datg= May 8t 1976 ~lac~e: Disneyland Hotel Arnie Hirsch will take publicity shots for January showing pre-program and planning. A different format is being used. -2- Anaheim ~urts Council December 9, 1975 ~oire~ (continued) After discussion and since we cannot begin set-up until 4:00 o~clock~ the new time will be: Silent Auction: '6:30 Buffet: 8:00 Live Auction: 8:30 price.: $12.50 per person~ $25.00 per couple If possible, buy at a pre-ticket sale so we will have the necessary capital. Elsie Reed is to contact Ralph Clark to see if county funds are available for Arts Council. ~reedom ~ra~n brochure iS available at the Box Office. 2. Dates: January 9, 1976, evening. January !0, 11~ 12, and 13~ 1976, from 8:00 A.M. to 12:00 Midnight. 3. The Schools will view on the 12th and 13th. 4. A slide show is available. Contact Bob Hostetter. It is 22 minutes in length. 5. Tickets are available at the Chamber of Commerce, Convention Center and The Stadium. Price: $2.00 for adults $1.00 Children and senior citizens Children free underage of 3 Q.ther.New Bus£ne~,s 1. Help is needed in the capacity of a chairperson for the Directory and Publicity. Cit_.__izens Ca i%a1 Im rov~ent Committe_e This co~ittee of 300 members is to be appointed by the Co~cil. All me~bers are urged to serve so vze can e~aphasize a Cultural Arts Complex° To do this as individuals we can call the City Clerk"~ Office to indicate interest. As an Arts Council We could su/)mit a list of ' ~ !n~erested me~bers. Cultural Arts Co~mission - Report by June Travers on meeting of 1. For the Festival USA, the Kiwanis Club is sponsoring a fire hydrant painting contest. Anaheim Arts Council December 9, 1975 C91t~a! Ar~ Co~ission ¢continued) 2. There is also an A~t cOntest for students at all parochial, private, and public schools for Kindergarten through 12th grades. A'Bi-centennial photo contest, open %o the public, with a theme "A~aheim as it is TOday- is also being oon4ucted, to doc%~aent pictures, of 1976 for t~e Tri-centennial. An "Artist in Residence" program letter was sent to all J~nior and Senior high schools in Anaheim. 5. The Foundation programs include a benefit for the Center by ~e Fullerton College Chamber Singers on December 19 at 8:00 P.M. 6. There is also a China Exhibit (d~nnerware} and a two-man Gallery Show going on now. '~ The Foundation is still receiving bids on moving the Wagner-house pipe Qrgan to the Cultural Arts Center. There has been no action taken by the Redevelopment Commission on the request for assistance, by providing a consultant to the Cultural Arts Commission° This.request will be pursued. The Commission requested staff to prepare a cost estimate for improvements required at Loara Playhouse. Announcements The Fullerton College new representative will be Miss Lyun Gamwe11. On Thursday~ December 11~ 1975 from 5:00 to 7~00, the next meeting of the Cultural Arts Commission will be held. The next meeting is Tuesday, January 13,. 1976 at 11:30 at Mercury Savings and Loan, corner of Lincoln and Valley View. The meeting was adjourned at 1~35o Respectfully submitted, Nancy Jenkins Recording Secretary ANAHEY~ ARTS COUNCIL FINANCIAL REPORT December 9, "1'975 Balance on hand, November 14, Cash 1975 In bank Petty cash for'Box Office Box Office ti~et sales Soiree Pre-sales Re-deposLt of Box Office starter $800.97 50.00 $244.50 45.00 25.00 Expenditures Ticket sales~r$/mbursed Box Office salaries Total Expenditures $206.52 135.00 $341.52 Unencumbered balance on hand December 9, 1975 $877.99 314.50 '341.52 ANAHEIM CULT.R~L ARTS CENTER '~RZ3TCR'S ~E?~:.T FOR ~q2 Y~AR I~7~ THREE YEARS OF OPER;.T)ON' December ~, ,~]5 marked th~ c~r~ a:~:Versar¥ c~ ~e ~ahel~ Cd~zdral Art~ Center. We hav~ passed :he first sta~e of c]e~n:a~, p&~nting, and refurbishing [he Center. We ;an be proud of :'~ s~Fase ~ada, however ~ continue to make improvements to the Center. IMPROVEMENTS New spot lights were :,:o~llad ~.s ~i-,= s~i.l]n~ Cf ssa gallery They were donated by the Anaheim A-_ Assocla~ion, (~) T~:ae d;splay cases given, two from the James ;:-vine Foand:s!on, ~-:2 oqi =rom t~e Ebel) Cldb of Anaheim. (3) The kitchen cabinets, 9;ve~ by the Woman's Dl~'Tslon ~f ~ne Chamber of Commerce were complete~. (q) The sod~h porch on the back of the 6ui)din9 was closed in to make a dress!n9 s]J storaje room. (~ The new room was completely carpeted. [5) A fully eq'~lpEed dark room for photography classes became a rea)ity. (7) The kitc]~en was repainted, (8) Kwik-set Loc!, ~ave and ;nstalled 'd~Ad'bol,ts 1o :an doors w:th~n s~a bu:ldln9. (9) A -~se ga-den in memory cf Haze. _bsgs.-. x~? ._ ':..~_ i~ ~ j- ~' :2: s~a :~. ~c:A§. (.~ TAe Anaheim Girl Scolds 21~-:eJ'~ .s,3~'~, ~, _'-Ac :- :.~e ~orth side of the CLASSES Thirty-three weekly c.ass~s ir ~.;~ .raw:ag. Port~ait Palntin9, China ?ai~tln9, Oriental Art, P~,otography' ..-ama~ Tap Danc!~9, Lap:dary, Floral Technlque,(~ Oriental Gourmet Cook'~g, ,.m~]q.~ ~a~ges, Aecorder Ausic, Astrc]ogy, and Gymnastics with an ave~ag~ ~ee,(~. atSe~enoe sf 736 st:gents, in day and even~n9 classes. EVENTS HOSTED BY CENTER A V.I.P. Luncheon for lea~in9 bus!ness men of the commdnlty was 91Yen to stlmulaCe support for the Center. December 19, 1975 TO: CULTURAL ARTS COMMISSIONERS FROM: PATSY L. RAY RE: 1976-77 FISCAL yEAR BUDGET dust a reminder to please call met at 533-5278, prior to December 30, 1975, if you have any programs you would like included in the Fiscal Year 76-77 budget so we may project the costs and include them in the preliminary budget estimates. ANAHEIM CULTURAL ARTS COFIHISSIOil AGENDA PLACE: FouF Seasons CafeteFia 1363 South Anaheim Blvd. Anaheim, California DATE: Thursday, November 13, ~975 5:OC p.m. - 7:00 p.m. COHMISSIONERS Jack E. Brown, Chairmen Violet Wheeler, Vice Chairman Earl E. Dahl Hary B. Jones Ruth Salaets Martin Skier June Travers EX OFFICIO MEHBERS Hayor William J. Thom Keith Murdoch Richard KampheFner t!illiam J. Griff~th Larry Sierk TO OUR GUESTS: We welcome you to our Commission meeting. IF you desire to address the Commission, please do so when called for under Agende Item I. Please identify yourself, include your name and address, and then m~ke your statement. Presiding ........ Call to order I. IFITRODUCTIOMS AND ORAL Ai,ID/OR WRITTEit COHiqUi,IICATIONS II. APPROVAL OF MIF!UTES OF SEPTEH3ER 11, 1975, 0CTOCER 5, 1975, OCTOBER 20, !975 AMD OCTOBER 2.], 1~75 HEETI;!GS. Iii. REVIEI'! OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT (September and October, 1975) PATSY RAY Cultural Arts Commission Agenda Hovemb&r 13, 197~ -2- IV. OLD BUSINESS 1. Status of arrangamants on ¥Iagner House pipe organ for installation at the Cultural Arts Center. 2. Status of proposed joint ;neetin9 of the i,tother Colony House Board, Cultural Arts Commission, Library Board -- Commissioner Dahl. 3 - Othar l.lEt./ BUS t HESS Report on Parks and Recreation Commission Heeting, October 30, 1975 -- Commissioner Sklar. 2 Explanation oF the In-Lieu Fee -- Dick Kamphefner. Status o[: request submitted to Community Development for the assistance of a consultant -- Knowlton Ferna]d. Should the Commission request a long-term commlttment from the Anaheim City School District for the use of Loara Playhouse as an interim Performing Arts Center? Cultura~ Arts Commission Agenda Hovember 13, 1975 -3- Should the Commission request the Ana-Hodjeska Players to assist staff in preparing a plan with cost estimates for tile necessary improvements required at Loara Playhouse prior to the proposed budget preparations For the 197~-77 budget? Should the Commission recommend tile sale of the pews from the Anaheim Civic Theatre ~,~ith the proceeds to be designated for the remodeling of the Loar~ Playhouse? 7. ~!here do we go From here? Other Vt. VII. REPORTS, COHHEHTS, QUESTIOiIS BY COHHISSIOiIERS Chairman Drown -~ Anaheim Beautiful. Status of committee established by tile Foundation ~o research an interim performing arts facility. Commissioner Dahl -- Library ;card Commissioner Jones -- Orange County Arts Alliance Commissioner Salaets -- Foundation for Culture and the Arts, program and financial report. Commissioner Sklar -- Parks and Recreation Comn]ission Commissioner Travers -- Anaheim Arts Council Commissioner ~!deeler -- HE)(T HEETI[,IG A[ID ADJOURHHEi'IT -- Hext meeting, Thursday, December Il, 1975, 5:0C p.m., Four Season's Cafeteria. 1363 S. Anaheim Blvd., Anaheim. 110~75j v/~O ! MEETING: A~HEIM ARTS COUNCIL Tuesday, November ]], ]975, 12 Noon (Promptly) Withrow~s Restaurant, 3]5 So Magnolia AGENDA 1. CALL TO ORDER AND INTRODUCTIONS 2. MINUTES OF THE OCTOBER 14, 1975 MEETING. 3. CORRESPONDENCE - 4. TREASURER'S REPORT -- Patsy Ray 5. COMMITTEE REPORTS -- Box Office, Calendar, Membership 6. SOIREE COHHITTEE REPORT -- Be Douglas a. SOIREE FUND DISTR'IBUTION COMMITTEE REPORT -- Vi 14heeler 7, NEW BUSINESS -- a. Facility Task Force Letter from Jack Brown b. Freedom Train c. Directory Chairperson -- d. Pubtlc~ty Chairperson -- e. Other 8. CULTUPJ~L ARTS COMMISSION REPORT -- June Travers 9.. ANNOUNCENEHT/NEXT MEETING, December 9, 1975, 12 Noon, ~throw's lq. ADJOURNMENT 11/3/75fy (40) CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission November 7, 1975 Mr. James L. Morris, Chairman Community Redevelopment Commission 119 S. Claudina Street Anaheim, California 92805 Dear Mr. Morris: In a motion passed unanimously by the Culturat Arts Commission, at a meeting on October 28, 1975, the Commission respectfully requests the Anaheim Community Development Department's assistance in assessing the fine arts facility needs, in terms of the goals and objectives as per- ceived by the many cultural arts groups in the community, by providing a consultant. We are grateful for Mr. Fernald's presence at our October 28 meeting and sincerely appreciate his explanation of the Community Development Department's role. We thank you, in advance, for whatever assistance your Commission and the Community Development Department can bring to bear on this issue. It is the unanimous opinion of the Cultural Arts Commissioners that the inclusion of adequate and appropriate cultural facilities, within the major redevelopment plan for Anaheim, will be a most positive and reward- ing consideration. Sincerely, '~d~ck E. Brown, Chairman CULTURAL ARTS COMMISSION JEB/jv encl. cc: Knowlton Fernald 630 North Anaheim Boulevard, Anaheim, California 92805 Phone (714) 533-5278 ANAHEIM CULTURAL ARTS COMMISSION AGENDA PLACE: Four Seasons Cafeteria 1363 South Anaheim Boulevard Anaheim, California DATE: Monday, October 20, 1975 5:0Opm - 7:OOpm COMMISSIONERS Jack E. Brown, Chairman Violet t4heeler, Vice Chairman Earl E. Dahl Mary B. Jones Ruth Salaets Martin Sklar June Travers EX OFFICIO MEMBERS Mayor ~illiam J. Thom Keith A. Murdoch John J. Collier William J. Griffith Larry Sierk TO OUR GUESTS: We welcome you to our Cor~nission meeting. If you desire to address the Commission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. ?residinQ Call to order pm INTORUDCTIONS AND ORAL AND/OR WRITTEN COMMUNICATIONS APPROVAL OF MINUTES OF SEPTEMBER 11, 1975 AND OCTOBER 6, 1975 MEETING REVIEW OF CITY COUNCIL ACTION OCTOBER Ih, 1975 CONCERNING THE PROPOSED TASK FORCE IV. ASSESSMENT OF THE CULTURAL ARTS COMMISSION'S POSITION Cultural Arts Commission Agenda, October 20, 1975 V. WHERE DO WE GO FROM HERE? VI. NEW BUSINESS VII. COMMENTS, qUESTIONS BY COMMISSIONERS Chairman Brown Commiss~oner Dahl Commissioner Jones Commissioner Salaets Commissioner Sklar Commissioner Travers Con~issioner Wheeler VIII. NEXT MEETING AND ADJOURNMENT -- Next meeting Thursday, Nov,~mber 13, 1975, 5:OOpm - 7:0Opm, Four Season's Cafeteria. I ? CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission October 17, 1975 Mr. Andrew Deneau, Chairman Heritage Committee 225 N. Claudina Anaheim, California 92805 Dear Andy: It is with great disappointment that we again note the lack of receipt of any report concerning your committee's recommenda- tions, including cost, for the proposed renovation of the former Zion Lutheran Church. At the September 11, 1975 Cultural Arts Commission meeting, you indicated a report would be made available prior to the Commission's October 6, 1975 meeting so that the Commission might review and discuss it before bringing its find- ings to the arts organizations invited to attend that meeting. To date, the report has not been received. Likewise, there has been no telephone communication concerning its current status. We are also disappointed tlnat tlnere was no representation from tine Heritage Committee at the October 6 meeting. You will recall, that at the September 11 meeting, we specifically requested that no reports be made available to outside groups, organizations or individuals concerning the proposal for remodel- ing the church until such time as the Commission has reviewed them. It has come to our attention that as Chairman of the Heritage Committee, you addressed the Project Area Committee of the Community Development Department on October 14, 1975 and made specific state- ments concerning the use of the church, without consultation with the Commission??? Certain statements made at that time volunteered, on your part, information never shared with the Commission, the validity of which is unknown to the best of our knowledge. If you recall, the last Commission meeting you attended, it was the desire of the Commission to review the materials you volunteered to bring to the Commission members within two weeks. The Commission, at this time, is at a loss to explain to anyone in the community your lack of tangible proposed plan and recommendation, simply because the 630 North Anaheim Boulevard, Anaheim, California 92805 Phone (714) 533-5278 Mr. Andrew Deneau October 17, 1975 Page 2 of 2 plan has not been forthcoming. It would seem, that if, in fact, your research is not complete or that your hard data does not sub- stantiate the hypothesis you have so 91ibly expounded to the community that you should speak only as an individual and not as chairman of any group which contains more than yourself. If your plan does exist and you are ready to make a recommendation, I, as chairman of the Commission, will call a special meeting of the Cultura! Arts Commission at any indication that, in fact, you are prepared to make a viable presentation. Sincerely, Jack E. Brown Chairman JEB/jv cc: Cultural Arts Commission Councilwoman Kaywood PI.ACE: Loara Playhouse Loara Elementary School I,)01W. Broadway Anaheim, California COMMISSIONERS Jack E. Brown, Chairman Violet Hheeler, Vice Chairman Earl E. Oahl Mary B. Jones Ruth Salaets Martin Sklar June Travers ANAHEIM CULTURAL ARTS COHMISSION AGENDA DATE: Monday, October 6, 1975 7:30 p.m. EX OFFICIO MEMBERS Mayor William J. Thom Councilwoman Kaywood Keith A, Murdoch John J. Collier William J. Griffith Larry Siork Presidin~ I. INTRODUCTIONS Call to order II. OVERVIEW--WHY WE ARE NERE, -- Chairman Brown I I. REPORTS BY ARTS ORGANIZATIONS -- Audience Participation Cultural Arts Commission Agenda, October 6, 1975 IV. COHHENTS, QUESTIONS, DIALOGUE DIRECTED TO THE COMMISSION FROM THE AUDIENCE V. COMMENTS AND REACTIONS BY INDIVIDUAL COMMISSIONS Commissioner Dahl Commissioner Jones Commissioner Salaets Commissioner Sklar Commissioner Travers Commissioner Wheeler VI. SUMMARY -- Chairman Brown VII. NEXT MEETING AND ADJOURNMENT -- Next meeting Thursday, November 13, 1975, 5:00 - 7:00 p.m., Four Seasons Cafeteria. 092675jv Please peruse the 197~-1975 Annual Report and phone in any suggested changes to Patsy or June prior to October 10, 1975 at 533-5278. Thank you. ANAHEIH CULTURAL ARTS COHHISSION ANNUAL REPORT 197l;-l~7F The Anaheim Cultural Arts Commission is a seven-m~mber advisory body appointed by the City Council charged with the responsibility of advising City Council on matters involving the arts in the community and encouraging and fostering cultural endeavors. The following is the annual report of the Commission for the fiscal year 1~7l~-75 highlighting some of the more major projects considered by the Commission. Oral History Program -- In January Ig7~ a program was initiated to utilize the Norvald Ulvestad Historical Trust Fund monies ($1,2h.0) for an oral history program (a permanent record of interviews with noted long-term residents of Anaheim) in cooperation with the History Depart- ment at California State University at Fullerton. A contract was drawn and on-9oing Anaheim work was implemented and new programs started. In February of 1975 the Director of the program, attended a Cultural Arts Commission meetin9 to 9ire a progress report and brought several of the finished books with him. On June I~, 1975 an official presentation of these volumes was made to the Library Board. The Anaheim Bicentennial Committee and its three sub-committees were established through the Chamber of Corr~nerce -- Commissioner Dahl is chairman of the Heritage Subcommittee; Commissioner Jones was appointed the Commission representative to the Bicentennial Committee. Carnegie Library (The City's current personnel office) -- In anticipation of the redevelopment proposed for the downtown area~ the Commission voted to 9© on record to support an effort to save the Carnegie Library as a historical landmark, possibly for use as a museum. This recommendation was forwarded to the City Council. Corm~ission members attended the Western Conference of the Alliance of California Arts Councils held at Disneyland Hotel September 27-28-29, 197h and hosted the Saturday evening social hour. The Commission representative attended the Alliance of California Arts Councils conference in San Diego in April 1775; the report to the Coe3nission included the fact that the speakers encouraged the arts groups to communicate their feelings to their legislators. An Ad Hoc Committee was formed to consider th~ current legislation before the state assembly, and a telegram supporting ABI~Q0 was sent while that bill was still in committee. ! T Cultural Arts Commission 197h-75 Annual Report The Commission heard a presentation and explanation of Project Alpha and the civic center complex planned. A letter went to City Council recom- mending that plans for the redevelopment give consideration to the arts and performing arts facilities. An Ad Hoc Committee composed of representatives of the Parks and Recreation Commission and the Cultural Arts Commission recommended to the City Council that the name of the Anaheim ParEs and Recreation Department be officially changed to the Anaheim Parks, Recreation and the Arts Department, to become effective during August 197h. A tour of existing public performing arts facilities in Anaheim was con- ducted by Staff for the Commission on October 12, 197h and served to enlighten the members of the Commission as to what facilities are avail- able and the limitations of these facilities. Union Pacific Railroad Station -- Contacts were made with the Union Pacific Railroad Company relative to donating the station building to the City for a museum, who agreed to let the City have the building. However, the cost of moving it was more than the building was worth. The City offered to buy the land on which the building stood, but Union Pacific was hopeful of leasing the facility and the land and declined to sell. The Commission conducted part of their October 197l: meeting at the old Zion Lutheran Church and heard a proposal by the theatrical consultant to the Ana-Modjeska Players, explaining the Players' proposal to r~novate the facility into a performing arts facility. The Commission voted to recommend to the City Council to accept the Players' proposal. [~ork was commenced and upon Staffls suggestion, the Commission recommended the name '~naheim Civic Theatre" for the facility. The Commissioners were invited to attend the premiere production of "Carousel" which opened the Anaheim Civic Theatre on March I~;, 1975. The Commission reconvened their regular June meeting on June 1G, 1975 at the Redevelopment Commission's hearing in the Council Chambers to consider an interim performing arts facility proposed by the Director of the Redevelopment Department. The facility to be located in a do, n- town bane building was approved by both Commissions but subsequently turned down by the Redevelopment Agency on June 17, 1975. Staff ha~been reporting to the Commission on some of the alternatives developed for a performing arts facility when the Anaheim Civic Theatre was closed because it did not meet earthquaEe safety standards. Cultural Arts Commission 197l~-75 Annual Report 3 lO. 11. 13. The Orange County Arts Alliance held a general membership meeting in Anaheim at the Cultural Arts Center, which was co-hosted by the Cultural Arts Commission. The Commission obtained a charter membership in the OCAA for $15 annually upon the incorporation of that organization. The Heritage Committee was reactivated with the appointment of a new chairman, ~.~d several projects wer~ launched includin3 an on-going historical landmark inventory and the development of a proposal for a historical society. The Commission deliberated on the possibility of recommending that the City of Anaheim and the County of Orange jointly acquire the Peralta Adobe and 2.97 acres of land in Santa Ana Canyon. Subsequently, the County decided to purchase and restore the Adobe entirely with County funds. Renovation plans for the Greel( Theatre were reviewed by the Commission and progress of the construction was reported at subsequent meetings. The Commission recommended to the City Council to change the name from "Greek Theatre" to "Pearson Parl~ Theatre". The City Council approved this recommendation. The Commission met in adjourned regular meeting to review the budgets of the Commission and of the Arts Section of the Parks, Recreation and the Arts Department. They recommended a budget of $~5,000 for the Arts Section, to include a pilot orchestral instrumental music program in the elementary schools serving Anaheim. On September 13, 197l:., the Cultural Arts Commission wrote to City Council requesting that the Commission be represented among those planning for the implementation of Project Alpha for Anaheim. As a result, the Commission was invited to meet with the Redevelopment Agency and, in turn, the Commission asked the Anaheim Arts Council to project the cultural arts facility needs of Anaheim, with the idea of incorporating these into the Alpha Project in the future. The Commission reviewed and ~pproved the preliminary study made by the Arts Council for the Redevelopment Commission on the basic cultural arts facility needs to be included in the redevelopment plans for downtown Anaheim. Two policy statements, Committees end Expenditures of Budgeted Funds, were developed and approved by the Commission; copies of the Committees statement were sent to the Co~mission's current three sub-committees. Cultural Arts Commission 197l:-75 Annual Report 17. The Library Board coordinated a joint meeting between the Cultural Arts Commission, the Library Board and the Mothar Colony House Board to dis- cuss ways of coordinating the efforts of the groups interested in the historical aspects of the community and to clarify the contributions of each. A recommendation for the formation of a historical society was discussed. As a result of the audit by Arthur Young and their recommendation to move certain items from long-term storage, the Commission is consider- in9 movin9 the ¥/a9ner Home Pipe organ with installation at the Cultural Arts Center. CULTURAL ARTS COMMISSIONERS Fiscal year 197Z~-1975 JACK E. BROWN DR. JOSEPH BUTTER~ORTH (Resigned June, EARL E. DAHL MRS. WESLEY V. JONES LLEWELLYN OVERHOLT, JR. (Resigned March, MRS. NORMAN V. SALAETS MRS. JERROLD R. TRAVERS MRS. OSBORNE ~I-IEELER 1975) 1975) O92G75/jv ANAHEIM F~UBLIC L-iBRARY CITY OF ANAHEIM, CAL. IFORNIA October 7, 1975 Mr. Jack Brown, Chairman Cultural Arts Commission 630 North Anaheim Boulevard Anaheim, California 92805 Dear Jack, A previous commitment prevented me from attending your October 6, 1975, co~n~ission meeting called to review the cultural needs of our community. Traditionally, the Library has been dedicated to the principle of serving people of all ages who are in search of information, knowledge and recreation. However, this process takes place through more than the utilization of books and allied media. The Library also concerns itself with the educational process which, in the broad sense, helps the individual attain a higher esthetic level of achievement. We commend you for your efforts to provide a unified direction to cultural organizations in Anaheim. If we may be of any assistance to you in this endeavor, please contact me at the Library, 533-5225. Cordially, Mrs. Elizabeth J. Schultz, Chairman, Library Board EJS:jmd O0 0~0 V CITY OF ANAHEIM, CALIFORNIA Cultural AFcs Commission September 16~ 1975 ANAHEIM ARTS O~GANIZATION$ QUESTIONNAIRE Please help the Anaheim Cultural Arts Commission better assess the needs of the arts organizations by completing the following questions. Use the back of the page or attach a separate sheet of paper if more room is required. Thank you. N~uae of Organization .: . . ./- 'h / / Purpose and activities of the organization (, Current membership Potential membership (for future growth projections) ,~"'-, (:'~'C~C'.~ ~o~x~ ~ obJeot~e~ / ~hat are the major needs of your Organization . ~-, , · -'.'~ ~,LL/~' ':..6 z,~.¢. ~-,....-... ' . . _6.~0 North Anaheim.Boulevard Anahe m Ca fotn a O?g05 . , Phone (714) 533-5278 7. What is the most critical immediate need of your organization 8. What is your organization's most critical long-range need Would your organization like ment Task Force? / .- ,,. ,. ~.,-~,,~ · ~.. ,:~ ,~ z--,.,. ,--/ to be represented on an "Arts" Redevelop- 10. Name of person making the verbal report on October 6, /, ~/, z~ . 11.N~te,,l of//~person compT tn~s written report 9-12-75/150 -2- CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission September 16, 1975 ANAHEIM ARTS ORGANIZATIONS QUESTIONNAIRE Please help the Anaheim Cultural Arts Commission better assess the needs of the arts organizations by completing the following questions. Use the back of the page or attach a separate sheet of paper if more room is required. Thank you. Name of Organization ~t_% ~/'t,.~,, (L~. 1. ~ ~' ~' -~" 2. Purpose and activities of the organization Current membership. ~J:J~ Potential membership (for future growth projections~._ 7~ 5. Goals and objectives of the organization What are the ma r needs of your org Ph (714) 533-5278 7. What is the most critical immediate need of your organization 8. What_~_ your organization'? most critical long-range need ~Z~b ~ ' ·" ' " ' . 9, uo~a 2o~ o~,~ ~o~ ~o be ~:dse~d o~ ~ "~ ~eae~e~o~- ..~, - ~ - :, ~ / 11. Name of person completing this written report 12. Uailing address of your organization ~/~-~ 6>,~e/~.'/~ 1 l:oo 9-12-75/150 -2- CITY OF ANAHEIM, CALIFORNIA Cultural ArtsCommission September 16, ANAHEIM ARTS ORGANIZATIONS QUESTIONNAIRE 1975 Please help the Anaheim Cultural Arts Commission better assess the needs of the arts organizations by completing the following questions. Use the back of the page or attach a separate sheet of paper if more room is required. Thank you. 1. Name of Organization ( : ~' / ..(ic'~-(,~',c- /, 2. Purpose and activities of the organization /' .... ~ , .~ 4. Potential membership (for future growth projections) 5. Goals and objectives of the organization .'.. :~ ~ : ~ ,:: , .. :. 7. What is the most critical ~mmediate need of your organization 8. What is your organization's most critical long-range need Would your organization like to be represented on an "Arts" Redevelop- ment Task Force? 10. N~me of person making the verba!.rsport 9, n October 6, 1975., 11. N~e of person completing this written report I .:oo 9-12-75/150 -2- CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission September 16, 1975 ANAHEIM ARTS ORGANIZATIONS QUESTIONNAIRE Please help the Anaheim Cultural Arts Commission better assess the needs of the arts organizations by completing the following questions. Use the back of the page or attach a separate sheet of paper if more room is required. Thank you. 1. Name of Organization Ana-Modjeska Players, Inc. 2. Purpose and activities of the organization 1. The formation of a community theatre .for the people of Anaheim and the surrounding communities. 2. T~ provide creative opportunities for active particiapt_~o__n in the theatre. 3. To educate., entertain and enlighten the pnh]~c performances of a high artistic quality.. 4. To provide, wo~ksh.ops for adults and students of the community. 3. Current membership 179 adult and student 4. Potential membership (for future growth pro~ections) upward of 5~000 Goals and objectives of the organization See item #2 above. Immediate goals include obtaining a Dhea~re. in..whi~h community thmatrp mmy hp ppr- formed and rehearsals~, set construction, e~c, ~c~modat~d_ support of all performing arts act~v~t.i~; ~nn~H~n~{nn among aKts. organizations for a richer and more un~ied cu!.tural.~.xperienge within the community. . .... 6. ~hat are the major needs of your organization.~ Modern 500 seat theatre, fully equipped to accomodate rehearsals, set const~uction, stprage, dressing ~ roomp, _!obby~. offices~ refreshment preparation, box office, workshops, and performances. Consolidated mailing lists from all arts organizaJii/15~_to__ notify the interested public about performances. Financial support for remodelling of the Loara Playhouse as an interim theatre facility. 630NorthAn'ahc!:::9'~u!~v~J, An'aI~ckn, Ca~fon~a92g$5 Phone(714) 533-5278 7. What is the most critical immediate need of your organization Dressing.rooms for the Loara Playhouse. Financial assistance to enable the remodellin~ of the Playhouse. To infuse the organization with ~¢w people whn are w~ll~ng and capable of accepting leadership roles and who are ~illing tO m~k~ The necessary com~nittment of time and effort, public support of product{nn~ 8. What is your organization's most critical long-range need To join.with ~he other cultural groups in Anaheim to assist in the planning of.a first rate cultural comolex for the Derformin~ and visual arts to meet the needs of the citizens of Anaheim and Orange County. Through such a complex, to be able to offer a wide variety of shows, workshops, 9. Would your organization like to be represented on ment Task Force? Yes. Our experience with past efforts to obtain a theatre may be nF ~lue. 10. Name of person making the verbal report on October 6, 1975. Kent F. Johnson. Theatre Consultant to the Ana-Mndje~ ~]~yers 11. Name of person completing this written report Home: 528-3769 Karyl Gonzales, Corresponding Secretary PHONE ~u~: 827-1776 X341 12. Mailing address of your organization Ana-Mod~eska Players. P.O. Box 3354, Anaheim~ California ZIP 92803 and related theatre events. an "Arts" Redevelop- I ~:oo 9-12-75/150 -2- CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission September 16, 1975 ANAHEIM ARTS ORGANIZATIONS qUESTIONNAIRE Please help the Anaheim Cultural Arts Commission better assess the needs of the arts organizations by completing the following questions. Use the back of the page or attach a separate sheet of paper if more room is required. Thank you. 1. Name of Organization ANAHEIM 'POPS' CHORALE Purpose and activities of the organization TO BE A SERVICE TO THE COMMUNITT AND ORANGE COUNTY 3. Current membership, t5=20 4. Potential membership (for future growth projections) ,, 25 5. Goals and objectives of the organization TO BE A SERVICE TO THE COMMUNITY AND ORANGE COUNTY 6. What are the major needs of your organization A FACILITY TO REHEARSE OUR SHOW PROPERLY WITHOUT TIME RESTRICTIONS. ALSO A PLACE TO HAVE EXTRA REHEARSLES THAT WOULD BE EQUIPPED WITH A '~IANO AND POSSILBLY SOUND EQUIPMENT AND LIGHTINGC, SO THAT IF WE ARE PUTTING --~0 ~0 iT PROPERLY. 630 North Anaheim Boulevard, Anaheim, California 928~)$ Phone (714) 533-5278 7. ~Vhat is the most critical immediate need of your organization THE ANSWERS TO QUESTIONS 7 and 8 ARE THE SAME ANSWER AS QUESTION 8. What is your organization's most critical long-range need 9. Would your organization like to be represented on an "Arts" Redevelop- ment Task Force? 10. Name of person making the verbal report on October 6, 1975, ~ SYLVIA B EULA 11. 12. Name of person completing this written report JANICE CA FAR ELLA PHONE 530-5366 Mailing address of your organization P.O. BOX~x 5015 ZIP 92804 ,R:oo 9-12-75/150 -2- gL[;'~'[; (HL) ouoqd ~{3~L0 ~]tHoJ! g~) 'tU~0IIP~U~' 'pieAo[noH m.0q*uv qllON 0f9 aox) d;qsaoqmom I~3uo3od '9 .. '., ' .' .,. , '-,..'~ .:..-..">'-'z~ )- ' uo!~'~z!u~o oq% ~o soI~IAI%0~ pu~ osod~nd 'no~ · po~$nbo~ s; mooa oaom ~ zod~d ~o ~ooq~ o~z~do~ ~ qo~ ~o o~d og~ ~o ~o~q oq~ o$~ -suo~sonb ~uI~oIIo~ oq~ guI~oIdmoo Aq suo/~zlu~o s~s~ {o spoou oq% sso~s~ ~0%%oq uoIssiunuoD ~%~V I~n%IrtO mlag~uv ag% dIaq os~oId g£6I '9I aaqmo%das VIN~IOAI'"IV;D '~II~tHVNV AO Al'ID What is the most critical immediate need of your organization What is your J organization's most critical long-range need e Would your organization like to be represented on an "Arts" Redevelop- ment Task Force? 10. Name of person,making the verbal report on October 6, 1975. 11. Name of person completing this writ,~en report ,_/,.,:.~.: . ~'/' ,, , *Y , , ~z', :',,,/-~ w/, (..,*-~-~,<_-, ~, , /,~e.,'., ~,- ,~ l PHONE , ' 'l:oo ~-12-75/150 -2- 1" T CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission October 9, 1975 Mr. John Malmquist, President Anaheim Foundation for Culture and the Arts P.O. Box 4452 Anaheim, California 92803 Dear Mr. Malmquist: I am sorry a representative from the Anaheim Foundation for Culture and the Arts was not able to be present at the October 6, 1975 Cultural Arts Commission meeting at which time the arts needs of Anaheim were discussed with various community arts organizations. The Commission is eager to learn of the activities of the Foundation and to receive your in-put concerning the critical issues facing the arts in Anaheim. Also, as mentioned in my letter to you of August 27, 1975, the Commission would be happy to participate in your study committee's work to review possible facilities that could be used as an interim performing arts center. We look forward to a reply at your earliest convenience concerning how we may be of assistance in this endeavor and the progress of the study. Sincerely, Jack E. Brown Chairman JEB:jc CC: City Council Robert Hostetter, Chaiman "Facilities Study Committee Leta Archer, Director Cultural Arts Center 630 North Anaheim Boulevard, Anaheim, California 92805 Phone (? 14) 533-5278 CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission October lO, l~75 The Honorable City Council City of Anaheim c/o City Clerk 20b East Lincoln Anaheim, Cal~fornla 92805 To the Members of the Anaheim City Council: The Cultural Arts Commission was extremely pleased with the response to the October 6, 1975 meeting with representatives from various Anaheim a'ts organizations. This most recent dialogue and the written survey results obta,.ned from these groups, representing a wide cross section of the arts in Anaheim, indicates that there is really one point that all of these groups have positively addressed themselves to; the need of a cultural arts facility to serve the performing and visual arts, to be constructed in conjunction with the proposed City government complex, It is indeed the concern of these arts groups and of the Cultural Arts Commission that adequate thinking, planning, implementation and utiliza- tion studies be part of the inltial design, We also agree that it is essential for the consideration of a cultural complex to be included in the first phase of development for the proposed civic center. The Cultural Arts Commission is anxious to see a Permanent Cultural Arts Facility Task Force established and is willing to take the responsibility for the leadership necessary to provide a function{ng body. It is strongly felt that action to establish the Task Force should be taken immediately. The organizations in attendance at the October 6, I77~ meeting included: Anaheim Art Association Anaheim Arts Council Anaheim Chamber of Commerce, City-County Government Committee Anaheim "Pops" Chorale Ana-Modjeska Players Dance Theater of Orange County Ebell Club of Anaheim Explorer Scouts, Boy Scouts of America Library Board Parks, Recreation and the Arts Department Redevelopment, City of Anaheim Sweet Adelines, North Orange County Chapter American Association of University Women 630 North Anaheim Boulevard, Anaheim, California 92805 Phone (714) 533-5278 The Honorable City Council October lO, 1975 Page 2 The Cultural Arts Commission recommends that each of the above organiza- tions be asked to select a representative to serve on the Task Force and that the first meeting be conducted within the next month. Other groups may be invited to serve at the discretion of the Cultural ?rts Commission. Your Cultural Arts Commission respectfully requests some definative direction and authorization from the City Council to proceed with this effort as the community cultural catalyst with the commensurate authorization to speak for the Task Force when, in fact, that group has reached its final verdict and recommendations for Council considerat on. Sincerely, Jack E, Brown Chairman JEB/jv cc: Cultural Arts Commissioners Community Arts Organizations ANAHEIM ARTS COUNCIL the Anaheim Cultural A~'ts Commission ~lemorandum on the meeting held on Tuesday, October IL'.-, 1975 at the Broadway Chafing Dish Restaurant, Anaheim Plaza, Anabeim. Present were: Vi Wheeler, Ana-Nodjeska Players Jan Gillette, Searchers Gem and i. Iineral Society Patsy Ray, APRAD Elsie Reed, Individual Member Elva t~lasket, Anaheim Doll Club Bob Carlberg, AUI-~SD (President) i,lancy Jenkins, ACSD Also present: Jacl~ Brown, Guest The meeting was called to order at 12:3© p.m. by President Carlberg. The minutes of the September 9, 1975 meeting were discussed and then approved as written. Correspondence reviewed included: 1. Paul Carpenter on October 16, 1975 held a Town Hall Meeting at tile City Council Chamber at 7:30 p.m. 2. Letter concerning the California Arts Council. On October 21, 1975 at Barnsdale Park, a clinic was beld and those interested were en- couraged to attend. 3. Dinah Shore ~lobby Expo was announced From October 9 through November 30. The Treasurer's Report indicates a balance on hand of $1,009.59. This money is to be used for Box Office Salaries and the Soiree. Box Office Report -- Elsie announced that the Box 0f~ice has reopened. It is currently selling Barber Shop Quartet tickets, Pazzazz '76 for the Ana-Modjeska Players, and A.A.U.W. Fashion Show tickets. Ways were discussed to raise necessary funds for the box office. A food concession at a rock concert at La Palma Stadium has to be tabled at this time. A committee was formed to brainstorm and to come up with ideas. Chairman will be Elsie Reed. Suggested members were Lucille Wyche, Altrusa Club, and Lucille Wright, Ebell. Possible suggestions to consider were fashion shows, direct appeal, commercial art gatlery and a party by Ilickory Farms. Expansion of possible ticket sales might include contacting the Anaheim /.lall and selling gift certificates for Christmas for a percentage. Activity directors of the High Schools should be contacted for sales of their events. Possible sale of tickets ~or the talent show for the ~iormon Church could be obtained through their Santa Ana Book Store. Calendar-- i~o report Directory Ii NO report Publicity -- Nancy Jenkins has resigned. A new chairman is needed. Anaheim Arts Council -2- Feiephone Committee -- A new committee has been formed with Jan Gillette as Chairman. A telephone chain will be established to help bring out members to meetings by a personal touch. Soiree Meetinq -- Report was given by Vi l.lheel~r. The date has been set for May 8, 1976 at the Disneyland Hotel. Jim b/ebb is the chairman with someone to act as co-chairman. Committees are as follows: Bea Douglas~ Auction; June Travers, Hotel Arrangements; Bob Carlberg, Finance Committee; Patsy Ray and Vi Wheeler, Tickets and ·ailing List; and Nancy denkins, Secretary. An allocation fund committee was organized with June Travers as chairman and Elsie Reed and Vi t.!heeler as members, The Soiree will cost $25 a couple and it will be a 6 o'clock buffet. There will be a silent and open auction. A post sale will be held for unsold items. It was suggested that there be a "green thumb" plant sale which are contributed by members. Barbara Titus might consider doing publicity. Cultural Arts Commission Report -- This meeting was held on October 6, 1975 at Loara Playhouse. Each group submitted a resume. As a result a task force was established. Members were encouraged to take part in the task force. Announcements were made by the organizations' representatives. The next meeting is Tuesday, November Il, )975, 12 Noon, b!ithrow's Steak & Lobster House, 315 South Magnolia, Anaheim. The meeting was adjourned at 1:20 p.m. Respectfully submitted, Nancy Jenkins Secretary 103o75j v ANAHEIM ARTS COUNCIL HEETING: Tuesday, October liT, 1975, 12 Noon (promptly) Broadway-Anaheim Department Store Restaurant Anaheim Plaza, Euclid and Crescent, Anaheim AGENDA I. CALL TO ORDER AND INTRODUCTIONS 2. MINUTES OF SEPTFJ'tBER 9, 1975 MEETING CORRESPONDENCE - CHARLOTTE SALE ho TREASURER*S REPORT - PATSY RAY 5. COM/41TTEE REPORTS - Box Office, Calendar, Directory, Publicity, Membership NE~ BUSINESS a. Money making events b. Other 7. CULTURAL ARTS COH/41SSION REPORT - June Travers 8. AflNOUNCEHENTS/NEXT MEETING (Tuesday, November 11, 1975 12 Noon) 9. ADJOURNMENT IooG75jv ~O) A,~A ,Eh.i ,A~,,~S, ?,EC~EATI0[~ AND T;~E ARTS DF. PARTHEHT A'.~TS SECTIOH NOI]T:]LY REFOPT Classes -- Dridge, iiawaiian and Arabian Dance and yoga registered durin~ the month. Scheduling ';:or the winter classes has been dis- cussed with the instructors. Senior Citizens --- The Senior []ealt]: Fair, conouctac, on October lq at La Palina Park 5y Anaheim i. lemorial Hospita! in cc,.operation wit, the Anaheim Department cF Parks, Recreation and the ~,rts, featured a variety o;: healti~ inf'-,rmatic,n and services and drew approxlmate!y 3, r'f~ people. Entertainment was pr~v'c, eo by ti~e Senior band and chorus and over 1~ club members vo!unteered t:,eir time to assist with the program. T'~e success of ti~,is initial endeavor will ;:ope- Fuily make this pro~ram an annual event. During the two days o¥ tl,e Flu f',~e;: clinic ccno~cced in October, over ],7~C flu s'. ts were administered. This service is provided in cooperation with the Soroptimist Club of Anaheim. The Seniors participated in the ;[al lcween Breakfast and Parade wear- in~ t!,e ~icentennial cc, stumes they had made for the All States Picnic this summer. Over 3, ~ participated in turs during October on f~ur local trips, 'Four visits to TV tapings, a trip to Las Vegas and a Four day tour t~ Lake Tahoe. The air conditioning.; for Chartres Recreation Center is nearing com- pletion. TLe Senior Citizens Clu5 membership has exceeded 3,70~ which is an increase of 55"£ over the 197Z: mem3ership. Ana-Hodjeska Players -- Auditions were held and re!,earsals begun on the fall production, "A Funny Thing" ; ,~a,~peneo on ti~e Uay tc the Forum", which will be staged [Jovember 2~,-22, 2~-25, De..em~er 5-~ at the Loara P,ay~ouse. This sh,_,w is oe n~ presented in cool~eration wit',, Adult Education Division, Hcrth Oran,.~a County Community Co]leoe District. t.!ork on Phase I of the Loara Playhouse is nearin2 completion in prep- aratlon for the opening oF the First s':zow in the :-,art ially remodelled facility. Lack o;: f;~nds is the ?rimary ]imitin~ ;~actor on the amount of work capable o;: being accomplished. The Players Dicentenniai musical revue, "Pazzazz 7o", was enthusiasti. ca~ly received durin,; its Four '~- . per,crmances at t:e Loara,,~g'"-', School auditorium. Anal;elm Arts Council -- Fund raising ?rojects are being explored in addition to the or.~anizationa] efforts involved with the 1~76 Soiree and Auction Extraordinaire. The variety of tickets oi:fered for sale at the Box Office for loca~ community events is increasing. Arts Section, October, 1975 ~lontbly Report -2- 1D. Anaheim Bicentennial Committee -- Freedom Train arrangements are being finalized with major effort extended toward exhibits and entertainment for the Festival Faire to be o~erated in conjunction with the Train's appearance in Anaheim. Permission was received from City Council For a fireplug painting project which is being sponsored by tile Kiwanis Club of Greater Anaheim. A Student Bicentennial Art Contest is being initiated at atl private, public and parochial schools for Kindergarten through the 12th grade and a Bicentennial Photo Contest, open to the public, is being conducted to document the Anaheim of 197~ for the tri-- centennial in 2076. The U. S. Armed Forces Bicentennial Band and Chorus concert, presented by Disneyland, Anaheim Union Iligh School District, Anaheim Bicentennial Committee and the City of Anaheim was a most memor- able program. Special guests for tile evening were music students fram Orange County schools. Anaheim Photofestival -- Presented by Creative Glamour Associates, the Photofestival was very well done this year and equally well received. The individual displays and back drops were of a higher caliber and pro- vided a greater variety than ever before. Bob Cardoff, producer of ti~e event, complimented the park personnel For their assistance with special commendation to George Bernal and the Show t.!agon crew. According to Cardoff, the only hitch occurred when the ~layor and Hiss Anaheim, both of whom had promised to appear and participate in the opening ceremonies, failed to show up. After a delay, a substitute was arranged from the Harine Crops and the show went on. Artists in Residence -- Live theatrical tours by a variety of skilled artists in both the performing and visual arts will be available for tours to Junior and Senior Iligh Schools in February, 1976. A letter was sent to school principals informing them of the program and invit- ing their participation. Readers Theatre/Bicentennial Programs -- A coordinator of these two programs has been hired and wor!< has begun on a script about early Anaheim. Programs concerning national historic figures and performances of "John Brown's Dody" are being planned by the Readers Theatre. Patsy Ray has been elected secretary to tlqe Patrons of the Performing Arts of Cypress College. Initial planning has been suggested to bring performing arts programs from the college into the community by offering shows in Anaheim as well as at tile campus. Cultural Arts Facility Complex Il At the request of the Cultural Arts Commission, a staff recommendation concerning a proposed cultural arts facility complex, to include a }latural and Historical Museum, Fine Arts Center and Performing Arts Center, was compiled and ball-park dollar figures attached and presented to the Parks & Recreation Commission at their recent workshop. I 10675j v/t'..0 CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission October 23, 1975 TO: Cultural Arts Commission FROM: Richard Kamphefner, Interim Director Anaheim Department of Parks, Recreation and the Arts Attached is a staff recommendation concerning arts facilities for Anaheim as requested at your October 20, 1975 meeting. The inclusion of a Fine Arts Center, Natural and Historical Museum and Performing Arts Center is predicated upon the recommendations of the 1963 Citizens Capital Improve- ment Committee and the February, 1975 report on arts facilities made by the Anaheim Arts Council. On Tuesday, October 20, dollar figures will be attached to the project and we will discuss the total plan and its relationship to the proposed bond issue. Your comments, suggestions and ideas are most welcome. aK/jr 630 North Anaheim Boulevard, Anaheim, California 92805 Phone (714) 533-5278 ~ARKSr RE, CREAT,,!,,ON AND THE ARTS DEPARTMENT, STAFF REPORT ON PROPOSED ARTS FACILITIES A. GENERAL INFORMATION - ARTS COMPLEX I. Location Adjacent to or included in the proposed Civic Center Government Complex, currently slated for the existing site of City Hall at Lincoln and Claudine. 2. Furnishings Considerable cost can be reflected in interior decor, technical equipment, furniture, carpeting, air conditioning, etc. 3. Shared Facilities Thoughtful planning can provide maximum useage by all arts groups with a minimum of duplication of facilities. B. POSSIBLE SNARED FACILITIES 1. Parking 2. Office areas 3. Reception/Information area Small meeting rooms 5. Large Meeting rooms Public & Staff restrooms 7. Kitchen facilities Storage for large & small items Publicity marquee I0. Sales stand C. FINE ART CENTER (VISUAL ARTS) 1. Gallery area 35,000 sq. ft. 2. Display preparation area 5,0OC sq. ft. 3. Storage 5,CgO sq. ft. 4. Office t~-6 people 5. Restrooms - public (3 stalls each) 6. Restrooms - staff (1 stall each) 7- Reception/Information area Sales stand 400 sq. ft. 9- Small lecture hall - 25~50 people lO. Large lecture hall ~ 10~-300 people 11. Conference Room - 15-25 people 12. Parking 13. Kitchen Sculpture studio 2,500 sq. ft. ~5. Ceramic studio w/kiln room 2,500 sq. ft. 16. Jewelry studio 2,500 sq. ft. t7. Classroom(s) 2 ea. = 20-25 people; 2 ea. = 50-60 people Crafts studio 2,50[~ sq. ft. 19. Furnishings D. HISTORICAL & NATURAL I,IUS£UM I. Gallery area 30,000 sq. ft. 2. Display preparation area 5,nO0 sq, ft. 3- Storage 5,000 sq. ft. 4. Office 4-6 people 5. Restroom-public (3 stalls each) 6. Restroom-staff (I stall each) 7, Reception/Information area 8. Sales stand 400 sq. ft. 9. Small lecture hall 25-5( people 10., Large. lecture hall 100-300 people 11. Conference Room 15-25 people 12. Parking 13. Kitchen -2- Enclose Mother Colony House Furnishings PERFORMIHG ARTS I. 2,~00-2,5C0 seat theatre w/balcony & divider wails to accommodate approximately 500-7(;0 seats & IO~-250 seats. Fly gallery, wings, stage area, hydraulic orchestra pit. Total stage area = 3,500 - 5,06~: sq. ft. 2 each stage dressing rooms, 2-3 people each, w/showers. 2. Office l;-6 people 3. Box Office/information/reception 5~O sq. ft. 2 rehearsal halls, large 3,5(~0 sq. ft. 5. 2 rehearsal halls, small 2,rCO sq. ft. 6. Classrooms 2 ea. = 20-25 people; 2 ea. 5[-~0 people w/platform stage. 7. Storage - costumes, props, sets, musical equipment 5,~O(' sq. ft. min. 3. 2 each dressing rooms w/showers, restrooms, costume racICs, mal~e-up mirrors & tables - 25 people per room. 9. Scene Shop IO,OcO sq. ft. 10. Lobby 1,5CO - 2,5£0 sq. ft. 11. Kitchen 12. Public restrooms (6-10 stalls each) 13. ParI¢ing lt~. Loading dock 15. Exterior marquee 16. Furnishings 17. Costume shop = 1,50~ sq. ft. lO. Green room = 1,5,?i sq. ft. -3- October 21, 1975 The Cultural Arts Commission meeting of Oct. 20 ~.~s adjourned to Tuesday, Oct. 28, 4:00pm, Parks Division office, 113 !~est Chartres, Anaheim to discuss the propose~ bond issue. The CAC will also attend a joint meeting with the Parks ~ Recreation Commission on the bond issue Thursday, Oct. 30, 5:15pm, Parks Oivision office, 113 !.L Chartres, Anaheim. ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTMENT ARTS SECTIOil HONTIILY RE PORT SEPTEHBER, 1975 Classes -- Cake decorating, Hawaiian and Arabian dance, adult social dance {!.lest Coast swing and rock) and yoga registered during September. Cake decorating and the adult social dance programs were cancelled due to low registration. Bridge and adult social dance (smooth and rhythm dances) will register in early October. Senior Citizens -- Anaheim Hemorial I-lospital, in cooperation with the Anaheim Parks, Recreation and the Arts Department, will present a Health Fair for Senior Citizens on October 19 at La Palma Park. The Anaheim Senior Citizens Club will serve as hosts, assist with the flu shot clinic and information booths and entertainment will be provided by the Senior band and chorus. Eight classes have begun under the auspices oF Adult Education, HOCCCD. An advisory committee has been established to assist with the Noliday Boutique which Features handmade arts and crafts and will be held in Hovember. Hearly 5,000 attended ti~e Noliday Boutique last year. The Community Development Fifteen seniors have been Volunteer Coordinator for atin9 out of the Chartres daily with 90% of them go Department presented a film on Project Alpha. placed in part-time jobs through the Senior Housing and Employment. Heals on ~!heels, oper- Recreation Center, is now serving 15l~, meals lng to Senior Citizens. ¥!illiam R. llutton, Execut Citizdns addressed an aud Program and current legis ive Director oF the Hational Council of Senior ience of over 350 concerning the Senior Aide lation relating to older people. Long Distance tours were taken to the Four Corners Country and to Arizona, with local destinations including an overnight visit to Catalina, a per- formance of Ballet Aztlan de Flexico at tile Husic Center, the Los Angeles County Fair and the Ice Follies. Ana-l.lodjeska Players -- Permission was received from the Anaheim City School District to begin remodeling Loara Playhouse at Loara Elementary School to better meet the needs of a theatre on an interim basis. Volun- teer work parties have painted the interior of the building, sanded the stage floor, constructed a technical booth, ticket booth and two side stages to extend the useable stage area, hung light bars and begun electrical wiring for tNe lighting and sound equipment. Auditions were conducted for the Players' Fall Husical Revue PAZZAZZ '76, which will be held October ]0-1], 17~1~ at Loara High School Auditorium. The Pro9ram highlights Broadway shows which have been made into popular movies and will ~eature a Bicentennial Flavor. Audition notices were sent out and the staF~ assembled for "A FUNNY TI-lING HAPPEHED OH TNE ~.~Y TO THE FORUH' which will be presented in coopera- tion with Adult Education, HOCCCD November 21-22, 28-29 and December 5-6 at the Loara PlayNouse. Arts Section, September, 1975 Honthly Report -2- Anai~eim Arts Council -- The Box OFFice at Anaheim Plaza began operation after being dark for several weeks. Tickets for all community events are capable of being handled and a campaign is being launched to encour- age local organizations to take advantage of the Box Office services. A meeting of the Soiree Committee has been held to determine tile Frameworl< For the 1976 Soiree Extraordinaire Featuring dinner and an auction. Several ci]anges in basic format have been proposed and are being con- sidered fo,' incorporation into tile 1976 event. A special committee has been appointed to determine what projects and organizations might be tile benefactors of this fund raising event. Emphasis bas also been placed on a fund raising event just for the Arts Council to Finance on-going projects. Anaheim Dicentennial Committee -- Major direction has been taken con- cerning Freedom Train and the supportive activities and services re- quired for its visit. The Freedom Train will be at Anaheim Stadium from January 9-13, 137~ and a variety of exhibits and entertainment are being contacted as supplemental activities. Cathe Birl(, a senior at Cat State Fullerton is handling the exhibits for the Freedom Train as a work-study project in her major, Communications. The Festival USA Committee has proposed a children's art contest with a Bicentennial theme to be conducted throughout all private, parochial and public schools From Kindergarten through 12th grade. Plans are also under study for a photography contest to be open to the public. Requests for permission to paint Fire hydrants in a festive motif have been re- layed to City Council and the Kiwanis Club has offered to sponsor this gala program, pending approval from Council. Fall Art Festival -- Sponsored by the Anaheim Art Association. The Festival suffered lo~ attendance and fewer participants than ever before. Concern has been expressed by the Art Association and a brainstorming session with the Arts Section staff, the Art Association Board and members is being planned. ~icentennial Programs and Readers Theatre -- Recruitment and selection of a part-time staff member to coordinate these two programs has been accomplished and plans for implementation of activities are in process. Elementary Orchestral Instruckion Program -- Two meetings have been held with the A.U.H.S.D. Instrumental Husic Instructors and their ideas and support of the program received. Initial program outlines suggest the orchestral instruction be limited to violin and cello and that six locations be selected For this pilot program on the basis of their feeder system into a Junior or Senior High School which offers orchestra. It is recommended the program begin January 5, 197~ and continue through Hay 20, 1975. 103 076j v ANAHEIM CULTURAL ARTS COMMISSION AGENDA PLACE: Four Seasons Cafeteria 1363 South Anaheim Boulevard Anaheim, California DATE: Thursday, September ll, 1975 5:00-7:00 p.m. COMMISSIONERS Jacl( E. Brown, Chairman Violet Wheeler, Vice Chairman Earl E. Dahl Mary B. Jones Ruth Salaets Martin Sklar June Travers EX OFFICIO MEMBERS Mayor t¢illiam J. Thom Keith A. Murdoch John J. Collier William J. Griffith Larry Sierk TO OUR GUEST: We welcome you to our Commission meeting. If you desire to address the Commission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then mal(e your statement. Presiding Call to order I. INTRODUCTIONS AND ORAL AND/OR WRITTEN COMMUNICATIONS II. APPROVAL OF MINUTES OF AUGUST 15, 1975 MEETING Ill. REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT. (yellow sheets attached)--Patsy Ray OLD BUSINESS I. Final review of CAC annual report for August lO, 1975 meeting) (originally distributed with agenda Cultural Arts Commission Agenda, September ll, ~975 2 2. Status of arrangements on Wagner home pipe orga~ 3. Supplemental report of the Heritage Committee regarding bringing the Zion Lutheran Church up to code--Chairman Brown Status of Oral History Program volumes from Cal State Fullerton containing errors--Commissioner Dahl Review of Heritage Committee's proposal for a heritage association; date of next joint meeting of tile Mother Colony House Board, Cultural Arts Commission, Library Board (heritage association proposal originally distributed for the July 28, ~975 meeting)--Chairman Brown, Commissioner Dahl 6. Other Vo NEW BUSINESS 1. Implementation of instrumental orchestral music program for the elementary schools--Patsy Ray 2. Discussion of Monday, October 6, open meeting held at 7:30 p.m. in Loara Playhouse (this will be the October Commission meeting) Cultural Arts Commission Agenda, September ll, 1975 3. Other VI. VII. REPORTS, COMMENTS, QUESTIONS BY COMMISSIONERS Chairman Brown--Status of committee established by the Foundation to research an interim performing arts facility Commissioners Wheeler and Jones--Anaheim Beautiful end Anaheim Arts Council Commissioner Sataets--Heritage Committee, Bicentennial Committee Commissioner Sl~lar--Parl~s and Recreation Commission Commissioner Travers Commissioner Dahl--Library Board NEXT MEETING AND ADJOURNMENT--Next meeting Monday, October 6, 1975, 7:30 p.m., Loara Playhouse, Loara Elementary School, 1601 ~/. Broadway, Anaheim. O904751<r ! ! ANAHEIM PARKS, RECREAT ION AND THE ARTS DEPARTMENT ARTS SECTION MONTHLY REPORT AUGUST 1975 I. Classes--The summer classes were successfully concluded and scheduling arrangements have been confirmed for the fall sessions of bridge, cake decorating, Hawaiian and Arabian Dance, social dance and yoga. Exploration of the elementary orchestral instruction program is underway. 2. Senior Citizens--Major emphasis was upon the Ali-States Picnic which featured a historical theme and received official recognition from the Anaheim Bicentennial Celebration Committee. Special participants included Senator James Whetmore, Senator Dennis Carpenter, several state assemblymen, Supervisor Ralph Clark, Mayor Thom and Councilwoman Kaywood in addition to the Camp Pendleton Marine Corps Band. Approximately 2500 were in attendance at the La Palma Park function. Other picnics during the month were the Southwest Anaheim Seniors which met at Modjeska Park with 92 attending, the summer swim program picnic with 70 participants and the Golden Couples picnic featuring 6L;. A Hawaiian Luau was also held in early August with 250 in attendance. Five tours were taken during the month including the Western Parks (Bryce, Grand Canyon, Black Hills, yellowstone and Rocky Mountains), Los Angeles Chinatown, the Music Center, Festival of the Arts and the races at Del Mar. Over 320 seniors participated in this aspect of the program. 3. Ana-Modjeska Players--The 4-5-6 grade acting workshops presented a Russian Folk Tale, "Old Baba Yaga," which is similar to the German version of "Hansel and Gretel," and the 7-12 grade did an introduction to Shake- speare's Soliloquies of famous heroines from his plays and sonnets as well as a play in verse, "With All My Heart." "Brigadoon" concluded an eight performance run and was very well received. The colorful costumes, beautiful music: spirited dancing and romantic story were especially well suited for a summer musical. Investigation is being made concerning the possibility of renovatin9 the Loara Playhouse to more adequately meet the needs of the Ana-Modjeska Players and other corrmunity groups on an interim basis. Auditions will be conducted in early September for the Musical Revue which will substitute for the traditional fall play. l~. Anaheim Civic Theatre--Pending the report by Andy Deneau and the Heritage Committee concerning a less expensive way of bringing the Anaheim Civic Theatre (the old Zion Lutheran Church) up to earthquake safety code, no further action has been taken by the Redevelopment Commission concerning a temporary performing arts facility. Mr. Deneau requested end Arts Section August 1975 Monthly Report received blueprints to the Church on August 13 and scheduled a meeting to review the report on August 18 with staff, but he wes unable to keep the appointment. The Chairman of the Cultural Arts Commission has been in touch with Mr. Deneau concerning receipt of the report but noth;ng has been received to date. 5. Pearson Park Theatre--With the 1975 Pearson Park Theatre season concluded, the first phase of renovation of the facility is finally nearing completion. The model of the finished product was on display throughout the summer and has caused a great deal of discussion and excitement among the theatre's patrons. In a survey conducted of the audiences in the "annex," the two most requested improvements for next season were permanent audience seating and a new sound system. 6. Thursday Spotlight--The Long Beach Junior Concert Band performed on August 7 and a Department-sponsored dance and gymnastic program was presented on August 14. Due to the nature of both programs, sight lines were very difficult under the temporary facility arrangements. 7. Music Under the Stars--Three programs were presented during August, two by the Anaheim Community Band and a guest appearance by the City of Orange Symphonic Band. Attendance was off from last year due to the temporary facility in the park. 8. Anaheim Choral Festival--The Seventh Annual Anaheim Choral Festival featured seven choral groups and the Anaheim Community Orchestra. Each group presented an individual selection of music, based upon America's musical heritage, and then they combined into a chorus of over 200 to conclude with several numbers including "From Sea to Shining Sea." The Choral Festival received official recognition status from the Anaheim Bicentennial Celebration Committee. A sound system was loaned to the temporary theatre for this program by the Carousels which improved the available soun-J. 9. Anaheim Arts Council--The Box Office will go dark until late September to accommodate vacation schedules and to give organizations a chance to provide tickets for their fall programs. Bicentennial mementos will be offered for sale through the Bicentennial Committee when the Box Office reopens. A study committee has been established to clarify the Arts Council's founding and current role in relationship to the Cultural Arts Commission and the community. 10. Bicentennial--The Festival Committee will assume the responsibility for the displays, public services and entertainment in conjunction with the Freedom Train during its residence in Anaheim. 090575kr ANAHEIM CULTURAL ARTS COMMISSION AGENDA PLACE: DATE: Four Seasons Cafeteria )3G3 South Anaheim Boulevard Anaheim, CalifornJe Monday, August 5:OO-7:OO p.m. 1975 COMMISSIONERS EX OFFICIO MEMBERS Jack E. Brown, Chairman Violet Wheeler, Vice Chairman Earl E. Dahl Mary B. Jones Ruth Salaets Martin Sklar June Travers Mayor William J. Thom Keith A. Murdoch John J. Collier William J, Grifflth Larry Sierk TO OUR GUEST: We welcome you to our Commission meeting. If you desire to address the Commission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. Presiding Call to order p.m. I, INTRODUCTIONS AND ORAL AND/OR WRITTEN COMMUNICATIONS Martin Sklar--new representative from the Parks and Recreation Commission II. APPROVAL OF MINUTES OF JULY 28, 1975 MEETING III, REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT (Pink sheets attached)--Patsy Ray IV. OLD BUSINESS l. Status of arrangements on Wagner Home organ Cultural Arts Commission Agenda, August 18, 1975 2 2. Review of proposal for historical society (distributed at the July 20, 1975 meeting) Arts Council recommendation for change of name of Quasi- Independent Standing Committees category in sub-committees policy statement--Commissioner Wheeler L~. Other NEW BUSINESS 1. Any questions/comments regarding the 1975-76 Cultural Arts Commission budget or the Arts Section Budget (yellow sheet attached) Chairman's overview of goals, directions, etc. for the Cultural Arts Commission in the coming year Liaison representatives to other committees from the Commission-- (calendar of meetings attached--see blue sheet) Arts Council Anaheim Beautiful Parks and Recreation Commission Board Other ;Heritage Committee ; Foundation ; Bicentennial Committee Library ! Cultural Arts Commission Agenda, August 18, 1975 3 Should we invite representatives from specific organizations to a particular Commission meeting. If so, whom should we invite to the September meeting? 5. Review of annual report of the Commission to the City Council (see goldenrod sheets attached) 6. Other VI. REPORTS, COMMENTS, QUESTIONS BY CO~IMISSIONERS Chairman Brown Vice Chairman Wheeler Commissioner Dahl Commissioner Jones Commissioner Salaets Commissioner Sklar Commissioner Travers VII. NEXT MEETING AND ADJOURNFIENT--Noxt meeting Thursday, September 11, 1975, 5:00-7:00 p.m., Four Seasons Cafeteria. 081375kr CULTURAL AND SPECIAL ACTIVITIES MONTHLY REPORT JULY 1975 1. Classes--Special closing concerts were conducted at Katella High School and Loara High School for the instrumental music program which involved 2G3 students, concluding a six-week session featuring daily classes. 2, Senior Citizens--Plans are underway for the August 23 AIl ~tates Picnic which has received official recognitlon from the Anaheim Bicentennial Celebration Committee, Five assemblymen and one state senator have agreed to attend this event which is made possible through the combined efforts of over 200 senior volunteers. The Franchise Tax Office provided four representatives on two separate occasions to assist over 420 seniors with tex questions. A local optometrist presented a program on cataracts to over 170 in attendance. A Health Fair is being planned in cooperation with Anaheim Memorial Hospital in October. The senior chorus and band, the Memory Melodears and Syncopators, presented a program in the Pearson Park Theatre Annex to over 400° The groups also performed at the Orange County Fair on Senior Citizens Day. The Golden Couples Club, composed of members who have been married 50 years or more, had 65 couples attend their July luncheon. The Orange Empire International Slide Show was presented to the seniors by Arnold Hirsch of the Anaheim Camera Enthusiasts, featuring prize-winning slides from around the world. During July, l;8 regular and I0 special activities were held at the Chartres Recreation Center involving over 19,000 scnior citizens. 3- Ana-Modjeska Play. ers--The Youth Theatre Workshops have rehearsed during July and will present a series of folk tales and soliloquies from Shakespeare for their concluding program in August. "Brigadoon" opened a three-weekend run during July and has been well received. The show features a cast of 60 with an off-stage crew of 28 and the Anaheim Community Orchestra composed of 26 volunteer musicians. In lieu of their regular dramatic season for the fall, the Players will offer a series of Musical Revues which are mobile and can tour available facilities while they concentrate their energies and resources into the search for a home. 4. Anaheim Civic Theatre (AC~II)--On July 15 the Department presented a report on 32 explored alternatives to serve as an interim performing arts Cultural and Special Activities July 1975 Monther Report facility to the Redevelopment Agency. The report was accepted with no action tel<eh. Andrew Deneau of the Heritage Committee offered his services to provide an estimate of cost and method to refurbish the Anaheim Civic Theatre (ACT I) and the Agency is awaiting his report. 5. Pearson Peri< Theatre--C?ntinu~s u:~!er construction. 6. Thursday ~potliqht~-Atta~dance is ~-owing but still down due to the temporary facility. Average audience for July was 350-400. Programs included Scottari the Wizard (an Il-year-old magician) and the American Indian Fell< Dancers, the Carousels (an adult choral group), the Sweet Adellnes (the lady b~rbershoppers) and the Senior Syncopators and Memory Melodears (~enior band and chorus). 7. Music Under The Stars--Attendance is growing but still down from previous years due to the temporary fac~iity. Average attendance for July was around 800. Programs included three concerts by the Anaheim Community Band and guest appearances by the Pomona Concert Band and the Long Beach Municipal Band. ~3. i~eel<end Programs--The Anaheim "Pops" Chorale presented a Bicentennial program in song and dance at the Anaheim High School Auditorium on July 12-t3 as part of the ¥1eel(end Program series. 9. Beauty and the Beast--Four performances were presented on the Show ~agon at selected playground sites with an estimated total attendance of over 450. The show was presented by the Theatre for Children section of the California State University at Fullerton's Department of Theatre. I0. Canterbury Faire--Featuring medieval costumes, music, foil( songs, dances and games, the Canterbury Faire was a pilot program presented in cooperation with the Anaheim Art Association also and included arts and crafts displays. Approximately 1,700 attended this first program. II. ~.!.centennial--The Screening Committee is actively recommending upon programs ~ubmi'tted for official status. The budget for the Anaheim Bicentennial Committee has been approved and worl< is progressing in the Heritage Commiteee on the oral history pro, acts. Festival USA is concentra- ting on a proposed Festival Faire which will augment the activities connected with the arrival of the Freedom Train. 081475kr TO: FROM: SUBJECT: ANAHEIM CULTURAL ARTS COMMISSION ARTS SECTION, ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTMENT 1975-)976 ARTS SECTION PROGRAM BUDGET ACCT IO0- PROGRAM 69! Community Band 692 Community Programs and Artist 693 Family Theatre 694 Pearson Park Theatre 695 Music Under the Stars 696 Enrichment Programs 697 Thursday Spotlight 699 Summer Musica) 640 Anaheim Civic Theatre 641 Bicentennia) Programs 642 Artist in Residence 643 Story Theatre 644 Summer Shakespeare 645 Readers Theatre 646 Elementary School Orchcstra 649 Community Orchestra Totals SALARIES SUPPLIES, TOTALS $ 2,095 $ 1,100 $ 3,195 I0,840 3,100 13,940 2,865 2,600 5,465 5,]02 550 5,652 5)5 525 1,040 l~,O00 0 l~,O00 1,172 lO0 1,272 2,170 1,975 4,145 6,240 550 6,790 3,262 1,000 4,262 2,800 0 2,800 1,367 ),200 2,567 1,500 1,700 3,200 1,690 300 ),990 9,000 1,547 IO,547 I 535 1,100 2,635 $56,)53 $)7,347 $73,500 080475kr SCHEDULE OF MEETINGS DEVELOPED FOR THE ANAHEIM CULTURAL ARTS COMMISSION (Note: For further information or reservations for any of these meetings, please call Kathleen Roe, 71l~/533-5271.) A~AHEIM ARTS COUNCIL--Meets the second Tuesday of each month at 12 Noon at local restaurants. ANAHEIM BEAUTIFUL--General membership meets the first Wednesday of each month at 12 Noon at the Disneyland llotel for a luncheon meeting. Reservations necessary. Board meets on the third Wednesday of each month at 8:00 a.m. et Carl's Restaurant, Broadway and Harbor in Anaheim. HERITAGE COMMITTEE--Meetings scheduled as needed. Contact Chairman Andrew Deneau, 77G-3689, for specific meetings. ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS--General board meets the second Thursday of each quarter at 7:30 p.m. in the Cultural Arts Center. (The next meeting will be October 9, 1975.) Executive Board meets the second Thursday of each month at 7:30 p.m. in the Cultural Arts Center~ 931 North Harbor, Anaheim. BICENTENNIAL COMMITTEE--Meets the third Wednesday of each month at 3:00 p.m. in the Chamber office, 130 South Lemon, Anaheim. ANAHEIM PUBLIC LIBRARY BOARD--Meets' the third Monday of each mohth at 4:00 p.m. in the Library Conference Room, 500 West Broadway, Anaheim. PARKS AND RECREATJ.ON COMMISSION--Meets the third Thursday of each month from 5:00-7:00 p.m. at Sir George's Restaurant, ~00 South Euclid, Anaheim. (See reverse for a complete schedule thr0ugh. J~ly 1975 of the Cultural Arts Commission meetings.) I ! ANAHEIM CULTURAL ARTS COMMISSION ANNUAL REPORT 197f:-1975 ROUGH DRAFT The Anaheim Cultural Arts Commission is a seven-member advisory body appointed by the City Council charged with the responsibility of advising City Council on matters invo,ving the arts in the co:tmunity end encouraging end fostering cultural endeavors. The following is the annual report of the Commission for the fiscal year 1974-75 highlighting some of the more major projects considered by the Commission. Oral History Program--In January 197t! a program was initiated to utilize the Norvald Ulvestad Historical Trust Fund monies ($1,2t~0) for an oral history program (a permanent record of interviews with noted long-term residents of Anaheim) in cooperation with the History Depart- ment et California State University at Fullerton. A contract was drawn and on-going Anaheim worl< was implemented and new programs started. In February of 1975 Dr. Shumway, director of the program, attended a Cultural Arts Commission meeting to give a progress report and brought several of the finished books with him. On June I~, ~975 an official presentation of these volumes was made to the Library Board. The Anaheim Bicentennial Committee and its three sub-committees ~ere established through the Chamber of Commerce--Commissioner Dahl is chairman of the Heritage Subcommittee; Commissioner Jones ~,~s appointed the Commission representative to the Bicentennial Committee. Carnegie Libra~y (The City's current personnel ofFice)--In anticipation of the redevelopment proposed for the downtown area, Commissioner Salaets asl(ed the Commission to go on race.rd to support an effort to save the Carnegie Library es a Historical lar,dmark, possibly for usa as a m~seum. This recommendation wes forwarded to the City Council. Commission members attended the Western Conference of the A~liance of California Arts Councils held at Disneyland Hotel September 27-28-29, 197L: and hosted the Saturday evening social hour. Commissioner Jones attended the Alliance of California Arts Counci]s conference in San Diego in April 1975 (Commissioner Jones is a board member of the Alliance); her report to the Commission included the fact that the speakers encouraged the arts groups to communicate their feelings to their legislators. An Ad Nec Committee was formed to consider the current legislation before the state assembly, and a telegram supporting AB1660 was sent while that bill was still in committee. Cultural Arts Commission t97L~-75 Annual Report 2 Den Rowland attended a Commission meeting and gave a presentation and explanation of Project Alpha and the ~ivic center complex planned. A letter went to City Council recommending that'p~l~ns for the redevelop- ment glve consideration to the arts and performing arts facilities. The Commission was notified that tl~ City Council had officially changed the name of the Anaheim Parks and Recreation Department to the Anaheim Parks, Recreation and the Arts Department to become effective during August 197~;. A tour of existing public performing arts facilities in Anaheim was conducted by Staff for the Commission on October 12, 197l~ and served to enlighten the members of the Commission as to what facilities are available and the limitations of these facilities. Union Pacific Railroad Station--Contacts were made with the Union Pacific Railroad Company relative to donating the station building to the City for a museum, who agreed to let the City have the building. However, the cost of moving it was more than the building was worth. The City offered to buy the land on which the building stood, but Union Pacific was hopeful of leasing the facility and the land and declined to sell. The Commission conducted part of their October 197~. meeting at the old Zion Lutheran Church and heard a proposal by Kent Johnson, Theatrical Consultant to the Ana-Modjeska Players, explaining the Players' proposal to renovate the facility into a performing arts facility. The Commis- sion voted to recommend to the City Council to accept the Players' proposal. Work was commenced and upon Staff's suggestion, the Commission recommended the name '~neheim Civic Theatre" for the facility. The Commissioners were invited to attend the premiere production of "Carousel'~ which opened the Anaheim Civic Theatre on March Il:, 1975. Staff has been reporting to the Commission on some of the alternatives developed for a performing arts facility when the Anaheim Civic Theatre was closed because it did not meet earthqual(e safety standards. The 0rang~ County Arts Alliance held a general membe:'ship meeting in Anaheim at the Cultural Arts Center, ~:hich ~s co-hosted by the Cultural Arts Commission. The Commission obtained a charter membership in the OCAA for $15 annually upon the incorporation of that organization. Cultural Arts Commission 197~-75 Annual Report 3 The Heritage Committee was reactivated with the appointment of Andrew Deneau as Chairman, and several projects were launched including an on-going historical landmark inventory and the development of a proposal for a historical society. The Heritage Committee brought to the attention of the Commission the deplorable condition of tile Salvatio;~ Army Building at 129 East Cypress and urged the Commission to recommend expenditure of sufficient funds to insure the continued existence of this historicaIly.-signiFicant building. Before a recommendation couid be develoged, Mr. Deneau reported that the City Development SCl-vices Department allocated some monies from community redevelopment Funds to undertake certain structural repairs Lo the building cad that volunteer t~bor would be coordinated by the Heritage The Commission deliberated on the possibility of recommending that the City of Anaheim and the County o~ Orange jointly acquire the Peralta Adobe and 2.97 acres of l~nd in Santa Ann Canyon. Subsequently, the County decided to purchase und restore the Adobe entirely with County funds. 12. Renovation plans For the Greek Theatre were reviewed by the Commission and progress oF the construction ws.s reported at subsequent meetings. The Commission recommehded to the CiLy Council to ch~ngc~ the name from "Greel( Theatre" to "Peerso] Peri< Theatre." The City Council approved th is recommendation. 13. The Commission met in adjourned regular meeting to review the budgets of the Commission and of the Arts Section of the Perks, Recreation and the Arts Department. They recommended a budget of $85,000 for the Arts Section, to include a pilot orchestral instrumental music prego-am in the elementary schools serving &naheim. ~'... The Commission reviewed ~:nd approved the study made by the Arts Council ,~or the ~ ' ~' ~ ' c ~,coc,.,c,opn~en~ b,n:n~csion on pcrforming ,~rts Two policy statements, Committees ~nd E;;penditures of Budgeted Funds, were developed and approved by the Commission; copies of the Committees statement were sent to the Commissioh's current three sub-committees. The Library Board coordinated a joi~t meeting between the Cultural Arts Commission, the Library ~}oerd and the Hother Colony P, ouse Board to discuss ways of coordinating the efforts of the groups interested in the historical aspects of thc commuaity and to clarify the contributions of each. A recommendation for the formulation oF n historical society was discussed. ! ! Cultural Arts Commission 197z;-75 Annual Report 17. As a result of the audit by Arthur Young and their recommendation to move certain items from long-term storage, the Commission is considering moving the Wagn;r Home pipe organ with installation at the Cultural Arts Center. 081z~75kr CITY OF ANAHEIM, CALIFORNIA Cultural Arts Commission July 28, 1975 The Honorable City Council City of Anaheim c/o City Clerk 204 East Lincoln Anaheim, California 92805 To the Members of the Anaheim City Council: The Anaheim Cultural Arts Commission is desirous of being an effective, informed, concerned liaison between the many voices of the arts groups in the community and the Anaheim City Council and other local departments and agencies of the City whose involvement may affect the arts. It has come to the attention of the Cultural Arts Commission from reports, newspaper articles, etc., that the development of some proposals suggesting courses of action and various other matters pertaining to cultural planning and activities reach advance stages of implementation before the Commission is aware of their existence. Through closer communication with the arts organizations, the members of your Commission are hopeful that this situation may be clarified. We respectfully solicit the cooperation of the Anaheim City Council by asking that, whenever possible, communications pertaining to the arts received by the Council or the City Clerk's Office or other agencies of the City be referred to the Cultural Arts Commission for consideration prior to going before the City Council or other City agencies for action. It is our concerted opinion that this recommended procedure would greatly facilitate the deliberations and recommendations on community cultural matters with which the Cultural Arts Commission should be concerned. Sincerely, Jack E. Brown Chairman JEB:kr cc: City commissions and boards Presidents of Anaheim arts organizations 630 North Anaheim Boulevard. Anaheim (~ :.,~n:~q2805 Phone (714~ 533-5271 ANAHEIM HERITAGE COMMITTEE c/o Andrew L. Deneau, Chairman 225 North Claudina, Anaheim, California 92805 July 2L:., 1975 TO: ANAHEIM CULTURAL ARTS COMMISSION FROM: ANAHEIM HERITAGE COMMITTEE As per direction of the Anaheim Cultural Arts Commission in October, 1974 to "organize and form an historical society to better serve the needs of the city," we make the following recommendations and submit the enclosed proposal for your consideration. At the outset of this project we surveyed the existing heritage- oriented groups, i.e, Mother Colony Household, Inc.; Friends of the Library; Ebeil Club;, etc., and noted their various functions. We observed that each group demonstrated expertise in a specific area but no group was structured to suitably provide services in other areas of need. It became apparent that an historical society in the traditional scholarly sense would not adequately meet the needs of all interests. We propose an organization to be known as the Mother Colony Heritage Association. That is an association with the exlsitng heritage-oriented 9roups as its nuc]eus. The association would then assist and promote the activities of its member groups, establish and operate an historical museum, actively promote historic inventory and preservation efforts, and educate all to the vital role our cultural heritage past has in shaping the future. (The emphasis on the "Mother Colony" would draw attention to the role our founding has had on the entire region even beyond city boundaries.) We sincerely hope our contribution to the formation of this organization will be viewed as a positive step towards highlighting this entire region's cultural heritage. Sincerely, Andrew L. Deneau, Chairman Anaheim Heritage Committee ALD:kr Enclosures MOTHER COLONY HERITAGE ASSOCIATION Summer 1975 prepared by Anaheim Heritage Committee of the Anaheim Cultural Arts Commission CONTENTS I. THE ASSOCIATION II. BOARD OF TRUSTEES Iii. EXECUTIVE COMMITTEE IV. IMMEDIATE GOALS V. ARTICLES OF INCORPORATION Page 2 3-6 MOTHER COLONY HERITAGE ASSOCIATION I. THE ASSOCIATION MOTHER COLONY HERITAGE ASSOCIATION Board of Trustees Local History Room Anaheim Public Library Friends of the Library Mother Colony Advisory Board Mother Colony Household, Inc. Mother Colony -Square -Museum -Library Center for the Study of Urban Develop- ment (preser- vation) II. BOARD OF TRUSTEES (ap.= appointed el.= erected) Board of Trustees er, 1. Chairman ap. 2. Mother Colony Advisory Board ap. 3, Mother Colony Hr',l~ehol'!, Ibc, ap. 4. Anaheim Public Library Board ap. 5. Friends of the Library ap, 6. Cultural Arts Commission ap, 7. Anaheim Foundation for Culture and the Arts 8. Membership el. 9. Membership el. lO. Membership el. Ir. Membership el. 12. Membership el. 13. Membership el. 14, Membership al. 15. Membershi -1- I. EXECUTIVE COMMITTEE Executive Committee President (Chairman of the Trustees) Vice President Secretary Treasurer Committee Chairmen Finance and Endowments Membership and Elections Public Relations and Publications Facilities/Maintenance/Improvements Educational Programs Future Planning (Center for Study of Urban Development) V. IMMEDIATE GOALS Immediate Goals Local history museum Mother Colony Square(s) Objectives 1. Regional representation and support 2. Initial fund drive 3. Master plot engineering (long and short term planning) ~. Architectural master planning for Mother Colony Square(s), Musuem, and Library 5. Major fund drive/long term endowments V. ARTICLES OF INCORPORATION (see page 3) -2- Vo ARTICLES OF INCORPORATION of Mother Colony Heritage Association The name of this corporation is: Incorporated. I Mother Colony Heritage Association, II The purposes for which this corporation is formed are exclusively educational and charitable as herein set forth, the specific and primary purpose for which it is formed being set forth in subparagraph (a) of this Article II. a. The specific activities in which the corporation is to engage are: Aiding, encouraging, and increasing the appreciation and awareness of this region's cultural heritage. Facilitating the communication between and the coordination of the activities of organizations dedicated to the support, encouragement, and furthered awareness of this region's cultural heritage past as it relates to the present and future quality of life, and development of an interrelationship between such organizations; and The receiving off contributions and the conducting of such activities and the operation of such necessary or desirable facilities as will further the purposes set forth in (l) and (2) above, all as the trustees in their discretion may choose; To solicit, coJlect, receive, acquire, hold and invest money and property, both real and personal, received by gift, contribution, bequest, devise or otherwise; to sell and convert property, both real and personal, into cash; and to LLse the funds of this corporation and the proceeds, income, rents, issues and profits derived from any property of this corporation for any of the purposes for which this corporation is Formed; To act as trustee under any trust created to furnish funds for the principal objectives of the corporation and receive, hold, administer and expend funds and property subject to such trust; -3- To purchase or otherwise acquire, own, hold, sell, assign, transfer, or otherwise dispose of, mortgage, pledge, or otherwise hypothecate or encumber, and to deal in and with shares, bonds, notes, debentures or other securities or evidences of indebtedness of any person, firm, corporation or association and, while the owner or holder thereof, to exercise all rights, powers and privileges of ownership; To purchase or otherwise acquire, own, hold, use, lease (either as lessor or lessee), sell, exchange, assign, convey or otherwise dispose of and mortgage or otherwise hypothecate or encumber real and personal property; To borrow money,.incur indebtedness, and to secure the repayment of the same by mortgage, pledge, deed of trust, or other hypothecation of property, both real and personal; To enter into, mai<e, perform and carry out contracts of every kind for any lawful purpose without limit as to amount, with any person, firm, association or corporation, municipality, county, parish, state, territory, government (foreign or domestic) or other municipal or governmental subdivision; and To do all things necessary, expedient or appropriate to the accomplish- ment of any of the objects and purposes for which this corporation is formed, and generally to exerclse all such powers as are now or may hereafter be conferred by law upon nonprofit corporations organized under the laws of the State of California. The foregoing statement of purposes shall be construed as a statement of both purposes and powers, and the purposes and powers stated in such clauses, except where otherwise expressed, shall be in no wise limited or restricted by reference to or inference from the terms or provisions of any other clauses, but shall be regarded as independent purposes and powers. Notwithstanding any of the above statements of purposes and powers, this corporation shall not engage in activities which in themselves are not in a furtherance of the purposes set forth in subparagraph (a) of this Article II, nor shall it carry on propaganda, or otherwise attempt, to influence legislation or to participate in, or intervene in (including the publishing or distributing of statements), any political campaign on behalf of any candidate for public office. III This corporation is organized pursuant to the General Law of the State of California. Nonprofit Corporation ~V The county in the State of California where the principal office for the transaction of the business of this corporation is to be located is Orange County. V The persons who are to act in the capacity of directors of this corporation shall be designated "trustees." The number of trustees of this corporation shall at no time be less than fifteen (15) nor more than twenty-five (25). The names and addresses of the first trustees of this corporation are set forth below; they shall hold office for the terms set forth opposite their names and until the election of theil- successors: Term Name Pddress ExPires The number of trustees may be fixed or changed from time to time by amendment of the Articles of Incorporation of this corporation, or within the limits specified above, by the vote or written assent of the members of the corporation entitled to exercise a majority of the voting power, or the vote of a majority of a quorum at a meeting of members duly c~11ed pursuant to the By-Laws. VI The authorized number and qualifications of members of the corporation, the different classes of membership, if any, ~nd the property, voting, and other rights and privileges of members shall be as set forth in the By-Laws; provided, however, that the members and trustees of this corporation shall have no liability for debts, obligations, or ~cts of this corporation. VII This corporation is not organized, nor shall it be operated, for pecuniary gain or profit, and it does not contemplate the distribution of gains, profits or dividends to the members thereof or to any private shareholder or individual. The property, assats, profits ~nd net income of this corporation are irrevocably dedicated to educational and charitable purposes and no part of the profits or net income of this corporation shall ever inure to the benefit of any trustee, officer or member thereof or to the benefit of any private individual. Upon the dissolution or winding up of this corporation, the assets of this corporation remaining after payment, or provision for payment of, ail debts and liabilities of this corporation shall be distributed to a corporation or corporations, fund or funds, or foundation or foundations, which are organized and operated exclusively for educational and/or charitable purposes and which are qualified for exemption from federal income tax under Section 501 (c) (3) of the internal Revenue Code of 195~ as now in effect or as subsequently amended and which are qualified for exemption from taxation under Section 23701 (d) of the California Revenue and Taxation Code as now in effect or subsequently amended. IN ¥11TNESS b/HEREOF, we, the undersigned, constituting the incorporators of this corporation and the persons named hereinabove as its first trustees have executed its Articles of Incorporation this day of , 1975. -6- CULTURAL AND SPECIAL ACTIVITIES JUNE 1975 MONTHLY REPORT Classes--Registration was conducted for the instrumental music classes at three locations as well as for cake decorating, bridge, Hawaiian and Arabian dance, social dance and yoga during the month. Attendance is up in the youth classes and a bit down in adult programs. Senior Citizens--A summer cooking class and an arts and crafts class were initiated by staff. The three adult education classes sponsored by NOCCCD in sewing combined to present a fashion show featuring fashions from 1833 to the present. The "Kecnagers," the senior drama group, presented a repeat performance of "Mrs. O~Leary's Cow" and "Shotgun Wedding" to an appreciative audience of over 2OO~ The Shell Oil Company film, "This Land," was provided through the efforts of Maureen HaIlet, Nature Specialist. Arrangements are underway for a Golf Club, to include clinics and play for seniors. Tours were taken to the Canadian Rockies via the Calgary Stampede, to Rose Hills and La Puente Mall, the races at Hollywood Park, a four day trip to San Francisco, to the L. A. Music Center to see "How to Succeed in Business Without Really Trying," and to the Expo at Del Mar. Ana-Modjeska Players--Auditions were conducted for "Brigadoon" with over 150 competing. The cast of 65 has been selected and rehearsals are underway for the July 25 opening. Acting workshops for youth have registered and will be conducted at Loara Elementary School during July. A special fund raising variety show will be staged July 6 at Martin Recreation Center featuring talent from within the Players. A meeting was conducted to brainstorm future goals and directions, in light of past organizational problems and the need for a home. Anaheim Civic Theatre (ACT II)--On June 16 the Redevelopment Commission and the Cultural Arts Commission met in joint session and approved the concept of an interim theatre to be created ~n the former U.S. National Bank building. On June 17 the Redevelopment Agency denied the request and charged the Anaheim Department of Parks, Recreatior~ and the Arts with finding a temporary facl]ity to meet the needs of the Ana-Modjeska Players. A report will be made to the City Council on July 8 concerning feasible alternatives. Facilities--The former Zion Lutheran Church/Anaheim Civic Theatre (ACT I) is now a scene shop and storage warehouse. Various small meetings have also been conducted in the facility. Pearson Park Theatre is under construction. Programs are being conducted on Thursday and Friday nights in front of the theatre using temporary staging, lighting, and sound set ups. Arts Section Monthly Report, June 1975 Thursday Spotlight--The first program of the series opened with the Barber- shoppers and an audience of about 350. Regular events are scheduled for each Thursday throughout the season featuring a variety of musical and other performing groups. Music Under the Stars--The Anaheim Community Band presented the first concert with over 650 in the audience. The temporary facility has a direct relationship to audience attendance, some feeling that the programs have been cancelled because the theatre is not open. The Huntington Beach Concert Band was the first guest group on the program. Weekend Programs--The Dance Theater of Orange County presented a "Summer Gala" at Anaheim High School as the first of the Weekend Program series. Attendance was down to 350 from 1000 last year when the program was conducted in the Pearson Park Theatre. Anaheim Arts Council--Goals for 1975~76 were discussed in very broad terms and will be more closely defined at a ~ater date. The support of arts legislation was encouraged and information will be disseminated upon receipt. The need for fund raising projects was mentioned and ideas solicited. Bicentennial--A screening committee has been established to recommend upon Sponsorship, Recognition, and Registration of various programs submitted to the B~centennial Committee for official status with the Anaheim Bicenten- nial events. Functions of the Bicentennial Committee are pending approval of the requested budget to the City of Anaheim. 070275kr July 3, 1975 Due to vacations, no quorum would be present for the Cultural Arts Commission meeting scheduled for July 10. 1975. Therefor% th!s meeting has been cancelled. The next regular meeting of the Cultural Arts Commission will be held Thursday, August 8, 1975 from 5:00-?:00 p.m. in the Four Seasons Cafeteria. If you have any questions, please call 533-5271. Kathleen Roe Secretary ANAHEIM CULTURAL ARTS COMMISSION There will be a special meeting of the Cultural Arts Commission on Honday, July 28, 1975 at 9:00 a.m. in the Multipurpose Room of the Anaheim Public Library, 500 West Broadway, Anaheim. The primary purpose of the meeting will be for the Commission to review and approve the information that will be presented at the joint meeting of the Mother Colony House Board, the Library Board, and the Cultural Arts Commission. Other items will also be discussed. Earl E. Dah~ Chairman ~1. EED:kr O7-21-75 EXECUTIVE OFFICERS OF ORGANIZATIONS For the Cultural Arts Co~ission ~,,EAHEIM ARTS COUNCIL Robert Carlberg, President 1782 Beacon Avenue Anaheim, CA 92804 Home--772-2849 Work--956-6773 Charlotte Sale, Corresponding Secretary 1186 S. Hilda Anaheim, CA 92806 776-3023 Be Douglas, Vice President 2314 E. Ball Road Anaheim, CA 92806 772-4522 Patsy Ray, Treasurer 630 N. Anaheim Boulevard Anaheim, CA 92805 533-5271 Nancy Jenkins, Recording Secretary Anaheim City School District 412 E. Broadway Anaheim, CA 92805 535-6001 ANAHEIM ~[AUT,,I, FUL :. ~ ,cACCL~ Leta Archer, President Anaheim Cultural Arts Center 931 N, Anaheim Boulevard Anaheim, CA 92805 533-3460 Jullo Me-~-e~le, First Vice President 500 N. Euclid Anaheim, CA 92801 635-3431 Thelma Jordan, Corresponding Secretary 1132 Park Avenue Anaheim, CA 928OI 535-7084 Margie Hunt, Treasurer 557 S. Rio Vista Anaheim, CA 92806 630-2207 Bill Devitt, Second Vice President 203 S. Hacienda Anaheim, CA 9280h 635-9547 Dora Gene Golder, Parliamentarian 737 N. Clementine Anaheim, CA 92805 772-5373 Rita Strom, Recording Secretary 211S. Kingsley St. Anaheim, CA 92806 630-1629 ANAHEIM CULTURAL ARTS COMMISSION AGENDA PLACE: DATE: Four Seasons Cafeteria 1363 South Anaheim Boulevard Anaheim, California Thursday, June 12, 1975 5:00-7:00 p.m. COHMISSIONERS EX OFFICIO MEMBERS Earl E. Dahl, Chairman Mary B. Jones, Vice-Chairman Jack E. Brown Joseph Butterworth Ruth Salaets June Travers Violet Wheeler Mayor William J. Thom William J. Griffith Larry Sierk Kelth Murdoch John J. Collier Presiding Call to order p.m. I. INTRODUCTIONS AND ORAL AND/OR WRITTEN COHMUNICATIONS FROM THE PUBLIC Il. APPROVAL OF MINUTES OF HAY 8, 1975 MEETING III. REPORT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPARTMENT--Patsy Ray (Green sheets attached) IV. OLD BUSINESS 1. Estimate to renovate and restore Wagner Home p~pe organ. for re-location, Suggestions Cultural Arts Commission Agenda -2- June 12, 1975 2, Report from ad hoc committee reviewing legislation et the State level. Status of Anaheim Civic Theatre II--Patsy Ray, 4. Report on meeting with the Library Board and Mother Colony House Board, Friday, May 23, 1975 5. Other NEW BUSINESS 1. Alliance of California Arts CouncilsI conference--items for in-depth discussion--Commissioner Jones Arts Council Annual Report--Commissioner Wheeler (~/hite ditto sheets attached) Cultural Arts Con,mission Agenda -3- June 12, 3. Invite the Heritage Committee and Anaheim Beautiful to the July meeting to make an annual report? 1975 Cultural Arts Commission annual report to the City Council as stated in the Ordinance, Section 1.04.430, Item C. Who prepares? What items are to be included? Other VII. REPORTS, COMMENTS, QUESTIONS FROM COMMISSIONERS l. Commissioner Dahl--Heritage Committee 2. Commissioner Butterworth 3. Commissioner Brown--Anaheim Beautiful 4. Commissioner Wheeler--Anaheim Arts Council 5. Commissioner Travers 6. Commissioner Salaets--Foundation Report 7. Commissioner Jones--Bicentennial Committee NEXT MEETING AND ADJOURNMENT (Next meeting--Thursday, July 10, 1975 5:00-7:00 p.m., Four Seasons Cafeteria.) CULTURAL AND SPECIAL ACTIVITIES MAY 1975 MONTHLY REPORT 1. .C. 1.gsses--All classes have been scheduled for the summer and publicity flyers prepared for release in June. Classes will include bridge, cake decorating, Hawaiian and Arabian dance, social dance, yoga and instrumental music. 2. Senior Citizens--Over 300 seniors participated in the Carrousel with displays including crafts, quilting, sewing, macrame, and art work. The senior band and chorus also entertained. National Senior Citizens Month was honored with a proclamation from the Anaheim City Council read and presented by Mayor Thom at the monthly potluck and business meeting. New classes for the summer include exercise, arts and crafts, cooking and golf. Adult Education will offer art, basic drawing and sewing classes for the seniors. 3. Ana-Modjeska Players--"George Washington Slept Here" ran for nine performances at the Anaheim Civic Theatre and was well received. Staff selection and production plans for "Brigadoon" have been made with Steven Schwartz chosen as the director. Auditions for "Brigadoon" will be conducted June 2 and 3 with performances slated for July 25-26-27, August 1-2-3, 8-9. A general membership meeting was conducted May 6 with a musical program presented by the Anaheim "Pops" Chorale. A Flea Market held on May 17 served as a fund raising event to help pay the costs incurred by the renovation of the Anaheim Civic Theatre. Plans are being finalized for the Summer Youth Acting Workshops which will be conducted at the Loara Playhouse from July 1 through August 7. 4. Anaheim Civic Theatre--With the official closing of ACT I to the public, plans have been progressing to convert the facility into e scene shop and warehouse. It is anticipated that the transformation will be completed in early June in time to be utilized for the scene construction for "Brigadoon." ACT II is stil! on the drawing board, pending availability of a facility. Numerous meetings have been conducted with the Redevelopment Agency to outline the specific requirements for the theatre and several locations have been investigated. I May 1975 Cultural and Special Activities Monthly Report 2 5. Juarez House--With the starting date for the development of Juarez Park set in the near future, all props and scenery currently stored there are being sorted out and retainable items will be moved to the Anaheim Civic Theatre (ACT 6. Pearson Park Theatre--Construction is underway on the decking and scheduled completion is slated for July 24. The staff for the Summer program season is being assembled and the first three weeks of the programs will be conducted on temporary staging ~djocent to the front of the theatre on the park area. 7. Mentally Gifted Minors Theatre Workshop--A series of four drama workshops were conducted during the month by Austin Peay for the MGM program at Stoddard Elementary School. 8. Choral Festival--A second meeting was held with the coordinator and the participating choral groups to finalize musical selections. 9. Canterbury Faire--A one-day fair based on English medieval culture will be held in Pearson Park on July 26, 1975. Four groups have already indicated a commitment and it is anticipated the program may develop into an annual event. lO. Cultural Arts Division, WDCC--The Pioneer Picnic was conducted May 18 with featured entertainment and a Bicentennial theme. ll. Bicentennial--Recommendations on the Endorsement Policy for Events and Programs was accepted by the Bicentennial Committee and wilt be implemented in June. The Committee's bid for the Freedom Train resulted in approval and Anaheim will serve as host for the train in December. 12. Anaheim Arts Council--Election of officers resulted in the selection of Bob Carlberg as president. The new operation hours for the Box Office went into effect during May. Recipients of the proceeds from the 1975 Soiree and Auction Extraordinaire included the Anaheim Foundation for Culture and the Arts and the Ana-Modjeska Players. APAHE I1~ ARTS COU~C I L P~ O. BOX 3757 PRESIDEIfT~S ANNUAL REPORT--I~Tq-7~ ONGOING PROJECTS A, 0.ua~terl)' Aeah~l,m A,rts ,cal,,e~,d,ar--del ivered to elementary and high schools, colleges, l lbr&rles, ba~ks, saving end loan associations, cultural arts centers, Chamber of Commerce, Arts Council Box Office In Anaheim Plaza, etc, B. Second Armual Anahe!m Arts Olfactory,--available at Anahelm Plaza Arts Councll Bo~ Office, :head>er of Comaerce, libraries and Cultural Arts CEnter Soiree Extraordinal,re and D1nn~,r/Auctlon--Aprli 19, 1975o Sponsored 'by the ARaheim Arts Cou~cll with the A~hela Chamber of Coa~erceo There were 1/45 persons attend.lng the affair at :he Olsneylend Hotel, The net profit came to $3,597.$9 tehlch was divided as 1. Cultural Arts Center $500; 2. Ana-Hodjeska Players for their remodeling of the church for the performing arts $750; 3. Arts Council Box Office $1,000; /4. Arts Councll $1/~8.39; 5. Chamber of Commerce $1,199o20. VIP Luncheo~ "fl~ve a Heart for the Arts" February 1/4~ 1975. Carl Ka'~che~ served amd'sold hot dogs from a cart for 10¢ each to sixty promlneat cltlzeas. Council members provided salads, coffee and dessert. The purposes as explalned by chairman Jim 14ebb~ teas to stimulate donation of services and Items for the Auction and attendance at the Soiree. I1o NE~ PROJECT,S' AND OTHER A, CTIV, IT,IES A. Stm~er Concerts at California State Unlverslty~ Fullerton--Ju~e through August 197/4o ~e co-sponsored six co. certs of Naerican ~uslc with the Associated Students ~ho matched our $1,O00 grant from the Cai [fornla Arts Cceanlssion awarded in Hatch I~7/4o ~/e provided hosts and hostesses for the outdoor concerts which were very well received. Because ~hey were so successful and teeli attended the Ass.cia,.ed Students hoped to do It again. Bo Rece,ptlon to honor, Presidents--December I~ 197/4, 2:00 to 5:00 pore. This reception for Presidents of member organizations was held at the Anaheim Cultural Arts Center~ The response was very good considering It was a holiday weekend° This ~as an excellent oppo,-- tunlty for these leaders to get acquainted and exchange ideas; there were instances where they discussed ways in which they might work ~ogether on a pro.leCto Box Office amd Information booth--opened on Noveeber 18~ 197q in the ~'elm Pla~-a /~alI'o 'Arts Council ~e~bers ~ay utilize the box office for their events free of charge; non-a~abers are charged a service fee on all tickets soldo We e~courage our ~e~bers to provide brochures ami Inforamtlonal amterlsl about their organiza- tions so that ~e any stimulate public Interest in all the arts° The Plaza has lent us their ticket booth which we have a~nned three days a ~eek; as of t~ay l~ 1975 these days are Tuesday~Thursde?- Saturday from i!:00 a~mo to 3:30 pomo After aa Inltlai spurt of activity In late 197~ things have been very slo~ at the Box Offlceo We ere eot gettleg the busl~ess fr~ outside gro~s that ~uld help with our ~ses~ (Our ticket ~loyee receives ~2.50 ~ hour.) )1 Icatim ~! Ifomla Arts C~Isslo~-Oec~er ~e ap~ gr~t to ~erete our ~ Office full ti~ coverl~ staff, telep~e ~ supplies but ~ did ~t receive Blcent~lal ~ys A~t ~,~bl,?~th of February 1~75. A select group of paintings featuring ~ver a~ ~ltorlal art ~rk ~es~ys ~zi~ ~s brought to the ~hele Cultural Arts C~ter by the ~t~rn Callforela Aut~blle Club. ~Is ~Ibtt was c~ sponsor~ by the ~helm Arts C~I1 ~ the Anahele Art Assoclatton~ Our ~ers provld~ ~sts ~ hostesses during the On February lst~ a gala ch___~?ag~e reception ~as held in the gallery with !00 people attending from ell over the southlando The Arts Council sent out !,000 invitations and arranged for the catering service. All publicity was hamlled by the Council, too° The entire affair ~as under~rltten by the Automobile Clubo This outsta~llng exhibit was eethuslastlcally received by the community vano ~ere pleased to see such a fl~e she~ at the Center. S,t, ud¥ 'Ga~lt,tee--was formed to amke a prellml~ary review of cultural arts facility seeds pro~lectlng into the future. We were asked to present basic recoaaae~datlons to the Redevelopment ~lssion so that they eight co~slder these in their plam~ing for urban renewal a~l develop~emt in the dmmto~n area° On ~larch $~ 1975 the report was given and tee stated that the area of greatest need Is the perfonalng arts° The I~aeals Divisloa of the Chamber of Commerce has formed a sub- ~0e~Ittee to ~ake recoa~aendatlons on historlcal facilities ~d ~ bulldl~s they feel s~uld be preser~d in d~t~ areL ~estern ~fer~e of AI~ ~e of Cai l~ornlm Arts Counc~ls-~ Sept~r 27-2~29~ 197~ at Ols~yl~ ~tel. ~e Arts Council ~s repres~ted at this coefer~ce~ c~sted the Saturday receptl~ a~ ~s In charge of the dl~r table decoratl~s that evenlng~ ~e ~re c~ll~nted on our display In the ~dla r~ of clippings, pictures ~ brochures describl~ our past ~ present ac:ivltles. -3- H0 Or ,ange~ , ,,,,C°unty,, Arts Alliance, 14embe,rshlp /4eetln,q--October 22, !974. ~ Cultural Arts ~]ssl~ the Arts ~u~ll ~ the ~he~m Fo~ati~ for Culture ~ the Arts c~hosted the ~aheim ~etlng a~ the Cultural Arts ~ter, After a tour of the ~ther Colby ~use ~ St, Cat~rl~s C~pel~ the Arts ~uncll presented entertal~t by t~ ~Jes~ Players~ A~heim "~ps" ~rale ~ t~ D~ce ~ter of Or.ge C~ty. Dlsne~ia~ ~?y Service ~--~ appll~ for t~ ~aheim ~rd for 197~ ~Ch ~s preSent~ to the ~atl~ for Culture ~ t~ Arts ~helm Cultural Arts ~~o~~~~~d sltu~ ~-.y ,~,l, ~e I, 1975. pl~ ~th glth br~hurea~ directorles ~ ~ter displays of activities for ~st three years. Ko Hnl~ershiF.--gr~e to 22 organizations ~ddlng neg members, N~rlcan Assoclatlo~ of University W~me~, Altruse Club, Ebell of /mahelm, Aaahala Beautiful and SPEB$1~A (Barbershop Quartets). ~e have one malabar: In ~'Imlivldual'j category. Our activities this year Involved amre participation of ee~ber groups, especially for hosting ~/EST~IY$ art exhiblt~ for the Soiree Extranrdinalre~ es well es for our other activities° l~e need to co~tlnue our a~abershlp expansion. RECONRENDATIONS FOR NEXT YEAR lo Revi~ our project, the Box Offlce~ after six ~oeths to determine whether ~e should continue to provide this service for our members end the comaunlty. Hopefully there will be an Increase In business to warrant our continuing such a ~orthn~hlle project. 2o Soiree funds not sufficient to cover operatlon of Box Office so ~e w111 need fund-raisers ami other ~ea~ of obtaining funds (such as a grant.) 3o Soiree Extreordlnalre eo ~/e should do It again with totally ne~ format bo Secure support froea business and Imlustrles In the fall since budgets are plam~ed then co Appoint study comalttee to determine he~ the furaJs should be used° ho Suggest having special luncheo~ or dinner seating with guest speaker and pamel discussions oa problem areas which will interest the membership. 59 ~¢e should try not to undertake core than we can handle effectively. This past year has been a very busy one since eaany things came up that we had not planned on. This has been an ~xclting veer of growth and developeento Al! of you who contributed so such of your time and effort deserve our heartfelt thanks and appreclatlo~o With best wishes for next year, VI ~heeler President Friday, May 23, 1975, 4:00 p.m.--a joint meeting of the Library Board, Mother Colony House Board, and the Cultural Arts Commission was held in the Multipurpose Room of the Anaheim Public Library. PLACE: Four Seasons Cafeteria 1363 South Anaheim Boulevard Anaheim, California COMMISSIONERS ANAHEIM CULTURAL ARTS COMMISSION AGENDA DATE: Thursday, May 8, 1975 5:00-7:00 p.m. Earl E. Dahl, Chairman Mary B. Jones, Vice-Chairman Jack E. Brown Joseph Butterworth Ruth Salaets June Travers Violet Wheeler Presidln~ EX OFFICIO MEMBERS Mayor William J. Thom William J. Griffith Larry Slerk Keith Murdoch John J. Collier Call to order p.m. INTRODUCTIONS AND ORAL AND/OR WRITTEN COMMUNICATIONS FROM THE PUBLIC II. APPROVAL OF MINUTES OF APRIL lO, 1975 MEETING III. REPORT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPARTMENT--Patsy Ray (Yellow sheets attached) IV. OLD BUSINESS 1. Status of Anaheim Civic Theatre 1 Cultural Arts Commission Agenda -2- May 8, 1975 2. Proposed meeting with historical groups in the community--Chairman Dahl 3. Mrs. Pearson's reply and the Parks and Recreation Commission's action on renaming of the Greek Theatre Status of Cultural Arts program budget. 5. Other V. NEW BUSINESS 1. Disposal of organ from Wagner House Procedures for making expenditures, the Commission budget including for committees, from 3. Other 1' Cultural Arts Commission Agenda -3- May 8, 1975 REPORTS, COMMENTS, QUESTIONS BY COMMISSIONERS Chairman Dahl (Heritage Committee) Commissioner Brown (Anaheim Beautiful) (Anaheim Arts Council) Commissioner Wheeler Commissioner Travers Commissioner Salaets Commissioner Jones (Foundation Report) 1. Bicentennial Committee 2. Report of Alliance of California Arts Councils conference in San Diego Commissioner Butterworth NEXT MEETING AND ADJOURNMENT (Next meeting--Thursday, June 12, 1975 5:00-7:00 p.m., Four Seasons Cafeteria.) 050275kr MONTHLY REPORT--ARTS SECT iON APRIL 1975 1. Classes--Hawaiian and Arabian Dance, Social Dance and Cake Decorating classes conducted registration during the month. Cake decorating was cancelled due to Iow registration, continuing the trend resulting from high sugar prices. 2. Senior Citizens--More than 80 Seniors attended the first Square Dance session and weekly classes are now in progress. The Spring Fling enjoyed its largest audience to date, an enthusiastic crowd of over 1200, and featured a program of singing, dancing, skits, and instrumental music presentations by the Senior band, chorus and drama group. The Orange County Senior Citizens President's Club, composed of all presidents of Orange County senior organizations, was hosted by the Anaheim Senior Citizens Club. This group has requested to become the liaison between the Senior Citizens Council on Aging and the Orange County senior population. A blood pressure clinic was conducted at the Chartres Recreation Center by Anaheim Memorial Hospital for seniors. 3. Ana-Mod~eska Players--Rehearsals are underway for "George Washington Slept Here" which will open May 2 for a nine-performance run. All workshop productions have been completed and the program will go dark until summer. Plans for the summer musical, "Brigadoon" are in process with the director having been selected and interviews for the rest of the staff set for May I0. A general membership meeting will be held May 6 to inform the members about the current status of the Anaheim Civic Theatre and future plans for an alternative location. May ~7 is scheduled for a Flea Market and Auction to serve as a fund raising event to help pay off the expenses incurred with ACT. 4. Anaheim Civic Theatre--The Players recommended the City Council accept in total the structural engineer's report on the earthquake safety of the Anaheim Civic Theatre. As a result, the theatre will be closed to the public on June 1, 1975 and will be utilized as a storage facility, construction area and rehearsal hall. Plans are underway to recommend alternate facilities and the Redevelopment Agency is working closely with the Players towards that goal. 5. Pearson Park Theatre Programs--A season of nine band concerts, eight choral programs, an orchestral presentation and a dance concert have been scheduled for the Pearson Park Theatre this summer. Due to the current renovation of the Theatre, approximately half of the season will be presented on temporary staging directly adjacent to the right side of the theatre, towards Sycamore Street. Arts Section Monthly Report -2- April 1975 Weekend programs originally slated for the Pearson Park Theatre have been changed to Cook Auditorium at Anaheim High School due to their more technically complex nature and requiring a more sophisticated facility than the temporary accommodations could provide. 6. Summer Shakespeare and Story Theatre--Presentation of these two progrems originally scheduled for this summer has been readjusted for implementation later in the year. Lead time and budgetary factors necessitated this adjustment. 7. Family Theatre--Three performances of "Bakers of Beverwyck" were presented by the Theetre for Children section of the California State University at Fullerton's Drama Department as part of the Family Theatre program. Based on an actual historical event during the early colonial years in America~ the show was well received by the enthusiastic audience. 8. 1975 Choral Festival--A meeting of all participating choral group directors was conducted with musical selections made and rehearsal schedules discussed. Slated for August 16, the Choral Festival features presentations by six different organizations and a combined choir for the finale. The theme of the 1975 Festival will be in conjunction with the Bicentennial. 9. Bicentennial--An official accreditation ceremony was held beside City Hall on April 25 at which time the City of Anaheim Bicentennial Committee was pnesented an American flag which had flown over Washington D.C. and the American Revolution Bicentennial flag. Work continues on the budget and plans for a Festival Faire are being explored. 10. Anaheim Arts Council--the 1975 Soiree and Auction Extraordinaire held on April 19 provided funds for several arts projects in the community. Plans for the 1976 Soiree are underway, incorporating a variety of new ideas and suggestions. The Box Office committee has recommended changing the hours of operation to Tuesday, Thursday, and Saturday from ll:00 a.m. to 3:30 p.m. and this schedule will begin in May. The Box Office is located at the Anaheim Plaza mall next to See's Candy and offers tickets to all community activities. ]1. Cultural Arts Department, WDCC--Work continues on the Pioneer Picnic which will be held on May 18 at Pearson Park. Emphasis will be on a Bicentennial theme and encouraging larger participation by the community at large. COMMITTEES of the Anaheim Cultural Arts ComMission APPOINTMENT OF COMMITTEES (From the Bylaws of the Cultural Arts Commission) ARTICLE Vlll, Committees: Section I: Such committees, standin9 or special, as are deemed necessary to carry on the work of the Commission shall be appointed by the Chairman with the approval of the Commission. (Includes appointment of chairman and approval of the members of the committee by the Commission.) Section 2: The Chairman shall be an ex officio member of all co~ittees. Section 3: Such committees shall not necessarily be restricted to members of the Commission. A member of the Commission, however, shell be either a chairman or a liaison member of any committee. FUNCTIONS OF COMMITTEES CATEGORY I--AD HOC COMMITTEES Such committees are appointed to perform a certain function and then are disbanded. Section 1.04.430 of the Cultural Arts Commission states as follows: "(the Commission) may obtain the advice of any interested and qualified person in making its studies. Pursuant to this subsection the Commission may obtain assistance from such committees and panels as may be appointed by the Chairman from among those persons professionally qualified in the fields of art and culture with which such studies are concerned and who are recommended to him by the Commission." ? -2- CATEGORY I i--STANDING COMMITTEES A. Appointment as spelled out in the Bylaws B, They are identified as Committees of the Cultural Arts Commission C. Any pronouncements, letters, or reports to be made public must have prior approval of the Commission before being issued. D. Any public fund-raising projects must receive prior Commission approval. CATEGORY III--QUAIS-INDEPENDENT STANDING COMMITTEES A. A Standing Committee with the approval of the Commission may assume its own responsibility for its activities and actions B. Have their own bylaws approved by the CAC C. Report periodically to the CAC on their activities for information purposes (provides a copy of all mailings ~s requested) D. Have the following rights and privileges I. Open membership 2. Charge dues 3. Make public statements Publish newsletters 5. Hold fund-raising events INDEPENDENT ORGANIZATIONS FROM COMMITTEES A committee that desires to have its full autonomy with no responsibility to the CAc whatsoever may submit a statement of intent to establish its independence and request the severance of its relationship with the Commission. Having established independence from the CAC, the organization then may or may not incorporate, depending on whether or not the liability factor is of concern. 050675kr PLACE: Four Seasons Cafeteria 1363 S. Anaheim Boulevard Anaheim, California COHHISS IOI'ERS ANAHEIM CULTURAL ARTS COMMISSION AGENDA DATE: Thursday, April IO, 5:00-7:00 p.m. Earl E. Dahl, Chairman Mary B. Jones, Vice-Chairman Jack E. Brown Joseph Butterworth Ruth Sataets June mravers Violet Wheeler Pres id lng 1975 EX OFFICIO MEMBERS Mayor Willlam J. Thom William J. Griffith Larry Sierk Keith Murdoch John J. Collier Call to order p.m. INTRODUCTIONS AND ORAL AND/OR WRITTEN COMMUNICATIONS FROM THE PUBLIC II. APPROVAL OF MINUTES OF MARCH 13, 1975 MEETING III. REPORT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPARTMENT--Petsy Ray (Goldanrod sheets attached) IV. OLD BUSINESS I. "Committees" Policy Statement Review--(Yellow sheets attached) Cultural Arts Commission Agenda -2- April 10, 1975 2. History and naming of the Greek Theatre in Pearson Park--Patsy Ray 3. Meeting on CAC budget before City Manager--Earl Dahl 4. Presentation of Cultural arts program bud9et--Patsy Ray 5. Formal presentation to the Anaheim Public Library of the Oral History transcripts--what arrangement, s have been made? 6. Where do we stand regarding the Commission participation in the "Carrousel of Anaheim"? 7. Other V, NEW BUSINESS Cultural Arts Commission Agenda -3- April 10, 1975 VI. VII. REPORTS, COMMENTS, QUESTIONS BY COMMISSIONERS Chairman Dahl (Heritage Committee) Commiss,oner Wheeler (Anaheim Arts Council) Commissioner Travers Commissioner Salaets (Foundation Report) Commissioner Jones (Bicentennial Committee) Commissioner Butterworth Commissioner Brown (Anaheim Beautiful) NEXT MEETING AND ADJOURNMENT (Next meeting--Thursday, May 8, 1975 5:00-7:00 p.m., Four Seasons Cafeteria.) 040475kr ARTS SECTION MONTHLY REPORT MARCH 1975 ~lasses--Yoga and Bridge registered the end of the month as the start of the Spring classes gets underway. Classes for the summer have been scheduled and facilities reserved. Seniors--The Sacramento All-City Junior High School Honor Band presented a concert on March 20 for the Seniors and all the children from George Washington School were invited to attend as the seniors' guests. Folk dancers from Leisure World, Laguna Hills were the featured entertainment for the monthly business potluck. Rehearsals for the Spring Fling, "Remembering," to be presented April 20 at Anaheim High School by the Melodears (chorus), the Syncopaters (band), and the Keenagers (drama) have been conducted at CRC and in the Anaheim Civic Theatre. Approximately 70 seniors attended the March 23 matinee of "Carousel" at the Civic Theatre, taking advantage of the special group rates, New classes in bridge were begun for both beginners and intermediates. Instruction is by senior volunteers. Ana-Modjeska Players--March 14 marked the gala opening night of the Anaheim Civic Theatre with the inaugural production, "Carousel." The show sold out for 5 of the 6 March performances and the run has been extended to include April 4-5-6, I]-12. Auditions were conducted and rehearsals begun on "George Washington Slept Here," directed by John Blackburn. Play dates will be May 2-3-4, 16-17-18. Efforts are bein9 made to utilize much of the "Carousel" set as part of the "George Washington" set. This show is part of the Players' Bicentennial program. Workshop programs have been outlined for the summer season and the current workshops are preparing for their final productions to be given in April. Anaheim Civic Theatre--The major portion of the volunteer work has been completed, A second staircase from the balcony has been installed, the pews upholstered and new carpetin9 put in the aisles, foyer and bell tower. Recycled carpet has been installed in the ladies' dressing room and the room behind the altar area. Adjustments in operation have been made as things crop up in the opening of a new facility. The slghtllnes in the back rows need to be corrected and work has begun on remedying this situation. Electrical services needs to be installed on a permanent basis by the City, Arts Section Monthly Report -2- March 1975 Pearson Park Greek Theatre--An extension in the contract completion date will delay the opening of the facility until mid-July. Staff is researching alternative locations for the programs slated to begin June 20 for the Bicentennial--Finalization of the budget for the Bicentennial Committee to be presented to the City Council in April has been underway. The Committee received notification that Anaheim has been recognized as an official Bicentennial City and a Bicentennial flag will be presented along with a flag which has flown over Washington, D.C. in April by Representative Charles E. W~gglns. Negotiations are also in process to invite the Freedom Train to stop in Anaheim. Anaheim Arts Council--The April-May-June issue of the Arts Calendar is in for printing and the new Directory has been completed and distributed. Invitations to the Soiree and Auction Extraordinaire to be held on April 19 at the Disneyland Hotel have been mailed and reservations are coming in. Donations of auctionable items are being solicited and the publicity campaign is set to go into high gear. The report on art facilities was presented by Vi Wheeler to the Redevelopment Commission on March 5. Additional information was requested concerning the current facilities, their availability and statistics on the number of events and usage of these facilities. Cultural Arts Department~ WOCC--The March luncheon of the WDCC was programmed by the Cultural Arts Department with emphasis on our heritage as part of the Bicentennial activities. Plans are underway for the Pioneer Picnic to be held May 18 in Pearson Park. O40375kr 1 ! COMMITTEES SUGGESTED COMMITTEES POLICY STATEMENT regarding the various types of Committees which the Cultural Arts Commission may feel are necessary to carry out its responsibilities under the 9uidelines of the Ordinance, Bylaws, and current policy. APPOINTMENT OF COMMITTEES (From the Bylaws of the Cultural Arts Commission) ARTICLE VIII, Committees: Section l: Such committees, standing or special, as are deemed necessary to carry on the work of the Commission shall be appointed by the Chairman with the approval of the Commission. (Includes appointment of the chairman and members of the committee.) Section 2: The Chairman shell be an ex officio membar of all committees. Section 3: Such committees shall not necessarily be restricted to members of the Commission. A member of the Commission, however, shall be either a Chairman or a liaison member of any committee. FUNCTIONS OF COMMITTEES CATEGORY I--AD HOC COMMITTEES Such committees are appointed to perform a certain function and then are disbanded. Section 1.04.430 of the Cultural Arts Commission states as foll0ws: "(the Commission) may obtain the advice of any interested and qualified person in making its studies. Pursuant to this subsection the Commission may obtain assistance from such committees and panels as may be appointed by the Chairman from among those persons professionally qualified in the fields of art and culture with which such studies are concerned and who are recommended to him by the Commission." Committees CATEGORY II--STANDING COMMITTEES A. Appointment as spelled out in the Bylaws B. They are identified as Committees of the Cultural Arts Commission They are direct extensions of the desires and thinking of the Commission; thus their responsibility for their actions are reflections of the Commission's thinking and action. D. Any letters, reports, or public pronouncements must have prior approval of the Commission before being issued, E. Any fund-raising projects must receive prior Commission approval. CATE,GORY III--~UASI-INDEPENDENT STANDING COMMITTEES AD A Standing Committee with the approval of the Commission may assume its own responsibility for its activities and actions B. Have their own bylaws approved by the CAC Report periodically to the CAC on their activities for information purposes (provides a copy of all mailings as requested) D. Have the following rights and privileges 1. Have open membership 2. Charge dues 3. Make public statements Publish newsletters 5. Hold fund-raising events Com~|ttees INDEPENDENT ORGANIZATIONS FROM COMMITTEES A committee that desires to have its full autonomy with no responsibility to the CAC whatsoever may submit a statement of intent to establish its independence and request the severance of its relationship with the Commission. Having established independence from the CAC, the organization then may or may not incorporate, depending on whether or not the liability factor is of concern. 040375kr gNAHEIM JJLTURAL YH~Tf April lO, ]975 Report from Anaheim Foundation for ~ulture and the Arts: Activities at the Anaheim ~ult~ral Arts Center - _ '~v,, - f~ ~'~t Since December 1st 1974 to date: t~d 268 classes , average 25 in each class, total attendant: 6,700 53 meetings, sverage people attending eech meeting: 60 total attendance at meetings: 3.180 1 antique show - 800 people involved int~he show. exhibits: 1. Elementary school - 4 tours, 35 attending e~h tour, total attendance: 140 2. Wes~v~ays exhibit sponsoredby ArtsCounc~l and the Foundstion; total of SSO attended. $. Art Asso~iation exhibits - ~o report on attendance 4. Pat Sto~ exhibit - 60 people attended reception 1 Garden Club Show - 175 registered attending 25 weekly classes on-going Storage room has been completed by the auditoirum, carpeting is ordered. Ma~ter Calendar of Center act~ities is bein~ set up. W.D.C.C. is having the Carrousel luno, beon at the Center April 24tho Anaheim Ebell Club is giving a benefit dinner for the Cultural CenSer May 17th at the Mbell b~ub. Pro fessionsl Enter~ainEent is being donated. $7.50 per person. Cultural Arts Co~ssSon members are invited ~o attend. Anaheim Beautiful is having their annual benefit for the June 6th. ~ Cultural Center Ana e n s HeF {ase 1975 ELEVENTH ANNUAL CARROUSEL OF ANAHEIM CULTURAL ARTS Bicentennial Celebration Showcase of talents, arts, crafts, hobbies, collection, history ANAHEIM CONVENTION CENTER ADMISSION FREE- PARKING FREE A community-wide program Sponsored by the Women's Division, Anaheim Chamber of Commerce and The City of Anaheim in cooperation with the Public, Private, Parochial School, businesses, individuals and organizations of Anaheim. lur~ 1st -- EXHIBITION NAIl a.d att o~b~ ~ o¢~e COnvention Center Continuous exhibits. demonstrations, performances etc. Friday, May 30 - 6 PM to 10 PM Saturday, May 31 - t2 noon to 10 PM Sunday, June 1st - 12 noon to 6 PM ARTS AND SPECIAL PROGRAMS COMMUNITY SUPPORT Assist community programs such as the Carrousel of Anaheim, Fall Art Festival, Photofestival and Cinco de Mayo. We also provide the show wagon, special equipment such as theatrical lights and portable staging to non-profit groups when called upon. CULTURAL SKILLS OPPORTUNITIES These programs are designed to broaden the cultural options of the participants and to develop appreciation and participation in the arts through demonstrations in music, dance, art, sculpture, drama, etc. MUSIC 0PPOR~UNI~tES Maintenance of a spring and summer community band, community orchestra, and instrumental and choral music performances and the elementary school orchestra program of instruction at four locations. PERFORMING ARTS Expand the summer use of Pearson Park Theatre from two to four nights a week. Provide two touring summer theatre programs throughout the park system along with the operation of the Anaheim Civic Theatre, Family Theatre, and a summer musical. PROGRAMS FOR THE DISAOVANTAGEP Through the utilization of arts, crafts and the performing arts, the culturally disadvantaged will be encouraged to become involved and participate through their own unique heritage. SENIOR CITIZENS Continued operation of the senior citizens center, with the addition of satellite programs at two new locations and special assistance in those areas requiring more direction. Total Less revenues Adjusted budget 1974775 7,847 6,984 1~,83o 3,994 20,355 51,010 2,200 1975-76 19,207 11,205 18,689 27,819 8,080 35,007 120,007 6.425 040375kr COMMUNITY ARTS AGENCIES - WESTERN REGION SEMINAR REPORT Prepared by Mary Jones This three-day seminar was attended by over' 200 representatives of arts councils, commissions and affiliated organizations from the western states (which include Hawaii, Alaska) plus New York, Florida, Minnesota, Connecticut, Illinois, Missouri and Washington, D.C. Forty-four cities in California were represented in the pre- registered guest list alone. Fourteen special sessions that were offered which related to the role and operation of an arts council and program development were all presented by authorities experienced in the field. The topics covered the following subjects: a) Planning an Arts Center b) Composition of your Board c) Auctions - an effective fund-raising device · d) Surveys - identifying needs, who and what to ask e) Financial Control f) Common Services g) United Fund-raising for the Arts Topics on program development were: a) How to make the Arts available to more people 6) Putting on a Festival c) Working w;th the Artist d) Sponsoring an Event e) Publicity f) Ways in which City and County Commissions and Government agencies can help In addition to these discussion sessions, the opportunity was made available to delegates to have private consultations concerning communication with and the structure of the National Endowment for the Arts, the way to good design concerning calendars, and publicity, the first steps in the formation of an arts council and availability of CETA money with relation to hiring artists (Comprehensive Employ- ment and Training Act) and also the topic of grantsmanship. COMMUNITY ARTS AGENCIES - WESTERN REGION SEMINAR REPORT Page 2 Other topics covered by panels of highly qualified resource people we re: a) A Survey of Public Attitudes Toward and Participation in the Arts in California b) H~ to Organize at the Community, State and National Levels for Increased Arts Appropriations In addition, we were given the opportunity to meet in small groups to discuss budgets and experience in areas of common interest, as well as The Arts In Education as to why we should have arts in the school - things that have to be considered to make Arts in Education programs work, The purpose and function of the following arts community agencies were presented: a) The Colorado Council on the Arts and Humanities b) The Western States Arts Foundation c) The Alliance of California Arts Councils d) the National Assembly of Community Arts Agencies e) the Associated Councils of the Arts Following is a condensed, concise report of the Seminar's workshops and activities: The opening welcome included remarks by Michael Newton, President of the Associated Councils of the Arts; Mrs. Caroline Ahmanson, who stated that visual arts and performing arts must be integrated in our everyday life and that the support of the arts must come from both the private sector and government, and that the arts should be promoted by and through the people instead of through the government; Joan Newberg, President of the Alliance of California Arts Councils, stated that she felt that the arts councils should not only be service agencies but should be involved in program development and that our challenge ~s that we must now develop methods to put the resolution adopted at the Anaheim Confer- ence last September into effect. The resolution reads: "In recog- nition that the full enjoyment of the arts is not merely a privilege, but a right of all California citizens, the Alliance of California Arts Councils encourages its member organizations and all California arts institutions to develop various methods to increase the oppor- tunities of ethnic minorities, citizens in remote areas, and the aged, handicapped, and other special segments of society to become involved in the arts in the areas of policy making, participation and enjoyment of the arts at all levels." COMMUNITY ARTS AGENCIES - WESTERN REGION SEMINAR REPORT ~ Page 3 Michael lbs Gonzalez, President & Chairman of the Board of COMBO, reported that 14 cultural arts organizations participate in COMBO, whose sole function is to have community funding of the arts from monies obtained from both tH private sector and municipal and county governments. The keynote speaker was Mayor Wesley Uhlman of Seattle, Washington, who is the author of resolutions adopted by the United States Con- ference of Mayors that have had a major impact concerning government support of the arts. He stated that we have an opportunity to promote and nurture a renaissance in the arts which is apparent in America today. He felt there are two basic conditions which have brought that about: one is the intense increase in learning, and the second is the severe downturn of our economy. He related the Seattle story as a result of the Boeing layoff. Ne felt that we must begin to view the arts not as a luxury of the elite, but as a basic city service. He felt that we need to support and promote the arts as a resource for all the citizens in the community. He felt that the right emphasis and support of the arts at this parti- cular time might result in the positive description of this era by future historians. He described numerous ways that Seattle has assisted the arts, but one that was of particular interest was the fact that 1% of monies appropriated for capitol funding must be spent for the arts. Other ways were direct financing and the hiring of artists commissioned to do special works. Other points covered in the conference that wer of interest were: art organizations need to develop a better relationship with the business community by speaking the language of the business community .... the principal problem in the arts is funding - they must, therefore, adopt management techniques in order to be more successful. These would include the need to: I) develop a professional prospectus which would state the goals and objectives of the organization; 2) short and long-term plans to establish a budget committee that would develop the master plan; and 3) budget designed to meet the goals and the objectives. The budget must relate to the source of income and be realistic and all concerned must be committed to it. Special tips about the prospectus was that it should contain the answers to all the normal questions people would have about the organizations. Attached is an outline relating the arts agencies as a business enterprise which includes an example of a break-even COMMUNITY ARTS AGENCIES - WESTERN REGION SEMINAR REPORT Page 4 chart which should be used as a decision-making tool. Tips from a ?ne~ covering the subject of "Composition of the Board" included: th~~ composition of the board must relate to the nature of the orgar~ ~ion and its objectives and you must have a balanced board of rep~ ~tative people who can fill the needs of the organi- zation...that ~.ing the executive director of an organization is a very difficult position. The executive director and the board must be very honest and candid with each other. The board should be the policy-making body and must be a resource pool for the director. The board can play the role of a philosophical sounding board for the director as well as a protective mechanlsm...and the board should never ask the executive director to get involved in soliciting funds. The board must articulate the role of the director in writing. Another interesting observation was that community arts councils have to go through certain steps in order to mature. The next topic was legislation. There are currently seven bills being presented to State Legislators throughout the United States that would provide for at least 1% of capitol expenditures be allocated for the arts and architecture. In California, Assemblyman Sieroty is proposing such leglslation; that is, Bill AB1053, and I would recommend that the Anaheim Cultural Arts Commission made known its support of such action as soon as possible. It was of great interest to me to learn of the many cities who are appro- priating revenue sharing monies to the arts and also a certain percentage of their room tax. At the present time, the Mayor of the City of San Diego is proposing the expansion of their Convention Center so they can increase their tourism and convention business in order to increase monies for the cultural arts institutions, activities and programs from their room tax revenues. We, as a Commission, need to be much more concerned about legislation that is being developed concerning the future of the arts in Calif- ornia, and we should communicate our feelings as individuals o~ as a board to not only the legislators who are authoring the bills, such as Senator Arlen Gregorio, SB484 and AB894, Assemblyman Alatorre and Torres and Assemblyman John Dixon's bill. Further, we should articulate to Governor Brown in letter form our thinking and desires about the role of the proposed Art Agency which will replace the California Arts Commission. ARTS SECTION HONTHLY REPORT December 1974 CLASSES: All classes concluded during December and the new program was ~hed for the 1975 Winter-Spring session. Registration for the new sessions will be conducted in January. SENI,OR,~: The Orange County Council on Aging was hosted at the Chartres Recreation Center on December 13 with Supervisor Ralph Clark in attendance. Christmas activities included the distribution of over 3,t00 pounds of See's Candy purchased at a special group discount; a meeting of the Golden Couples Club (for those married 50 years and over); the Christmas Formal with over 280 in attendance; two Christmas Potlucks with more than 700 served; a Christmas card exchange box where over 1,000 cards were distri- buted; a special party for the hosts and hostesses who volunteer their services to the Club and a joint party for in-coming and out-going Board members. A new effort was established this year when local convalescent hospitals were contacted by the staff and a list of seniors who are forgotten or without family and friends was posted for Club members to send a card, visit or remember in some way these people. It is hoped that the contact made will extend to an occasional cherry hello throughout the year. The Sewing Groups d[strlbuted over 250 hand-made baskets of hard candy, stuffed toys, lap robes, knitted slippers, puppets and similar Items to various hospitals, convalescent homes, and for handicapped children, The monthly Dine-Out program featured 50 people attendin9 the International House of Pancakes where a ID percent discount was offered on all menu items. The Sunday Breakfast hosted by the senior men and the monthly Fish Fry were the first events to make use of the newly-purchased stove, Tours were sent to see the Lawrence Well( show with 74 in attendance and 70 seniors took advantage of seeing Debbie Reynolds in "Irene" at Los Angeles. Over 250 Seniors danced the New Year in at a special New Year's Eve party which lasted until 2:00 a.m. "Faces of Autumn," a special documentary on the problems of aging, presented by KO(E-TV and featuring many of the Anaheim Senior Citizen Club activities, concluded its six program series during December. Technical theatrical assistance has been provided for the production of two one-act plays to be presented by the Seniors in January. ATTACHMENT A Arts Section Monthly Report -2- December 1974 ANA-MODJESKA PLAYERS: A gift auction raised $127 for the renovation of the Zion Lutheran Church into a performing arts facility. Emphasis during the month of December has been on work parties connected with this project. The first production to be presented in the new facility has been announced as the popular Rodgers and Hammerstein musical, "Carousel," to be directed by Kent Johnson and presented in cooperation with the AduIt Education program and the Anaheim Department of Parks, Recreation and the Arts. Auditions will be conducted in January and performances are set for March. Reorganization of the functions for play reading and selection and the staffing of shows is underway with several new methods being explored. A ticket exchange with other community theatres within Orange County has been initiated to facilitate communication and cooperation among theatre organizations. WIZARD OF OZ: "Wizard" opened Saturday, December 14, running six performances and closing Sunday, December 29. Overall attendance was 1,196 with the last weekend drawing the largest audiences. The sets and principals' costumes were rented from the Lyric Opera Association of Orange County and strike was arranged to coincide with the pick up of the set by a crew from Vista, California who will be doing "Wizard" later this year. ZION LUTHERAN CHURCH: The renovation of the performing arts facility has progressed rapidly during December. The platform is completed and has been sanded and painted. The painting of the interior of the building has been almost finished and will be completed upon receipt of more paint from the factory, which is expected the second week of January. The Parks Division has supplied a complete set of plans of the current structure as well as the proposed alterations, a~d a structural recommendation of the building is being drawn up. Volunteers from the Ana-Modjeske Players, the Anaheim HPops" Chorale, and the Anaheim Arts Council have assisted in the project to date. The following organizations have been contacted as to possible sources for inexpensive theatrical equipment with which to stock the facility: Japanese Beer Park (Buena Park), The Playhouse (Orange), Unique Costume Rentals and Oiymplc Productions (Fullerton). AMPHITHEATR£: The fill dirt is now in and the slope of the seating deck has been established. When the electrical and sound diagrams have been completed, the contracts for the concrete deck will be submitted for bid. As it is now, the young bicycle riders are enjoying the slopes, hills and the stage itself. Arts Section Monthly Report -3- December 1974 T~..E~.TRE .E~UIPMENT: Several schools have requested the use of the Department's theatrical equipment including Katella and Loare High Schools, South Junior High School, and the Anaheim Union High School District for the Holiday in Music program at the Convention Center. ANAHEIM ARTS COUNCIL: The Box Office, sponsored by the Arts Council, sold $72.25 worth of "Wizard of Oz" tickets during the month in addition to $93.25 for the "Nutcracker" ballet for the Dance Theater of Orange County. A Presidents' Reception was conducted December 1 to acquaint the presidents of the member organizations with the goals and purposes of the Council. The January-February-March 1975 issue of the Arts Calendar was compiled and printed. A meeting of the Arts Auction Committee during the month outlined the organizational responsibilities for the April 19, 1975 event. Material has been assembled for submission for the Disneyland Awards. A~AHEIM BICENTENNIAL: The City Council approved $9,000 for the Bicentennial Committee to hire a full-Lime secretary, to equip the position with basic office supplies, and to finance appropriate Bicentennial items for re-sale to the Community. Complete budget plans have been requested by April for all Bicentennial projects. INT~RVIE~ SEMINAR: Patsy L. Ray attended a one-day seminar on Interview Procedures sponsored by the City. 010275kr 1974-75 Cultural Arts Commission Budqet 1974-75 30 Nov 1974 30 Nov 1974 Allocation Expended Balance I. Cultural Arts Center Expenditures Light and Power 500.00 285.34 214.66 Water lOO.O0 ~eS~ lO0.O0 Gas 250.00 ~es'~ 250.00 Building and Structures and Grounds 12,O00.00 Custodial 3,238.00 Lights in Parking Lot 564.00 Entrance Lights 133.00 Miscellaneous 25.00 Grounds 1,100.00 6,940.00 2. Salaries and Wages and Fringe Benefits Permanent Full-Time Employee 9,510.00 4,069.80 5,440.20 Retirement, Current Costs 973.00 405.00 568.00 Retirement, prior costs 31.00 10.00 21.00 Employee Compensation 15.00 5.00 lO.O0 Group Life 33.00 15.OO 18.00 Major Medical 276.00 115.O0 161.00 Group Health and Accident 68.00 30.00 38.00 Dental 120.00 50.00 70.00 3. Travel and Authorized Expenditures 800.00 654.38 145.62 4. Materials, Supplies, and Miscellaneous Office Supplies 900.00 269.13 630.87 Postage lO0.O0. 67.50 32.50 Automobile Allowance i50.00 150.00 Office Equipment 50.00 17.42 32.58 Total $25,876.00 $11,O53.57 $14,822.43 ANAHEIM CULTURAL ARTS CO~$IISSION AGENDA PLACE: DATE:: Sir George's Smorgasbord 400 South Euclid, Anaheim Wednesday, December 11, 1974 12:30 p.m. CO~ISSIONERS: EX OFFICIO MF~MBEP~S: Earl E. Dahl, Chairman Mary B. Jones, Vice-Chairman Jack E. Brown Llewellyn Overholt, Jr. Ruth Salaets June Travers Violet Wheeler Mayor William J. Thom Keith A. Murdoch John J. Collier WilliamJ. Griffith Larry Sierk TO oUR GUEST: We welcome you to our Commission meeting. If you desire to address the Comml ssion, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. Presiding Call to order Dim. I. INTRODUCTIONS AND 0RALA~ID/0R WRITTEN COMMUNICATIONS FROM THE PUBLIC II. APPROVAL OF MINUTES OF NOVEMBER 15, 1974 MEETING III. BEPQRT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPART~NT. (Attachment A. ) IV. OLD BUSINESS 1. Heritage CommAttee Interim Report on Peralta Adobe , Cultural Arts Commission Agenda -2- December ll, 1974 2. Report on the Zion Lutheran Church--Patsy Ray 3. Other Ve NEW BUSINESS 1. Request City Council Representative to the Cultural Arts Commission? Discuss request of the Anaheim City School District for suggestions for arts programs. Briefing by John J. Collier on budget procedures for FY 1975-76 a. Budget of Cultural Arts Commlssion Work Session on the CAC budget date/time/place b. Work session on suggestions for budget for Arts Section financed under the Joint Recreation Program Agreement between schools. Other date/time,place Cultural Arts Commission Agenda -3- December 11, 1974 VI. REPORTS, CO~MENTS, QUESTIONS BY COESSIONERS Commissioner Dahl Commlssioner Jones.. Commissioner Brown Commissioner Overholt Commissioner Salaets a. Foundation report b. Other Commissioner Travers Commissioner Wheeler a. Arts Council b. other VI. NEXT MEETING, ADJOURNMENT (Wednesday, January 8, 1974, 12:30 p.m.) 120574kr ARTS SECTION Monthly Report--November 1974 1. CLASSES~-Second sessions were registered in Adult Social Dance and Yoga. Cake Decorating was cancelled due to lack of attendance. The high cost of sugar and baking supplies has taken its toll in this program. 2. SENIOR CITIZENS--The final flu shot clinic was held November 8 from 9:00 to 12 Noon and served 400 persons. A total of 2,300 were served from the three clinics, which provided free innoculations to those over 65. A fee of $3 was charged to those under 65 in order to pay for the serum. The dlinics were sponsored by the Anaheim Soroptimists who also donated nurses to give the shots. The newly formed Southwest Anaheim Seniors Club held its monthly meeting November 9 at Francis Scott Key School. Mayor Bill Thom attended as a special guest. Over 300 persons attended the monthly Sunday breakfast held November 10. Pancakes, eggs, and sausages were served to the crowd. The annual Christmas Boutique was held November 15 and 16~ during which food, hand-made crafts, special Christmas decorations (all hand-made by the seniors) were sold. Approximately 5,000 attended during the two days of the Boutique. The entire event is planned, executed and worked by the seniors, who are also the only exhibitors. A Therapeutic Recreation Program under the direction of Mary Jo Froehle met at the center on November 17 with handicapped children and their parents to plan events leading up to participation in the Special Olympics. A potluck dinner was given followed by a film explaining the therapeutic recreation program and the Special Olympics. The Executive Board held its monthly meeting November 19. Club activities, elections, and events were discussed. A new stove was approved for purchase, The monthly Potluck was held November 23 at which meeting the election of officers was voted upon. There were five vacant offices, including that of President. The results, tabulated and announced that evening, show that Fred Fleischaur was elected as the new president. Thanksgiving arrived November 28 and so did four 20~pound turkeys complete with dressing, cranberry sauce, salad, vegetables, candied yams, and pumpkin and mince pie. Over llO persons attended the dinner held at 2:00 p.m. for those seniors without families nearby. Placemats and favors made by the staff and senior volunteers completed the meal. ATTACHNENTA Arts Section Monthly Report--November 1974 page 2 Ms. Jacobsen, Program Coordinator for the Chartres Recreation Center, met with Ms. Linda Morse from Anaheim Memorial Hospital to plan a series of six information lectures by health specialists to the seniors to be given at the Center. The entire series and accompanying services will be free to seniors, Lectures on health care, insurance, and illness will be offered and specialists will visit the center to cheek blood pressure and other signs. The series begins in January. Ms. Jacobsen also met with Mrs. William Anderson of the Martin Luther Hospital Auxiliary to discuss Telecare for the seniors. Telecare is a service offered through the Auxiliary which insures that seniors who sign up will receive a telephone call each morning of the year, including holidays, to make sure that they are allright. Specified times are included, and should the person not answer the phone, an individual designated by them is called to check on them. The service is strictly voluntary and also free. A large amount of time was also spent by Ruth Jacobsen in briefing other clubs, senior citizen councils, and representatives of other Parks and Recreation Departments ~W~outthe activities and events conducted at the CRC. Monthly bulletins and other information detailing said events were offered to these visitors. Florence Manke, a member of the Board of Directors of Meals on Wheels and a member of the Seniors Club~ was one of the Annie Anaheim Accolade recipients of 1974. She was nominated by Ruth Jacobsen. The first meeting of the garden section of the Anaheim Parks, Recreation and the Arts Department was held November 21. This was an organizational meeting to set up and define goals. "Faces of Autumn," a six-program series on aging produced by KOCE-TV, Channel 50, filmed a remote show at the Chartres Recreation Center featuring the arts, crafts and sewing programs of the Senior Citizens in addition to interviews with the Program Coordinator and various representatives of agencies servicing the needs of older adults. The series began November 5 and will conclude December lO. One of the trips taken by the seniors this month, included Ensenada, Mexico. They were there for several days, returning November 13. The trip was taken by about 20 people. The travel committee also took their monthly trip to Las Vegas, taking about 75 people with them. Of special interest this month was the trip November 8 to the Pilgrim Festival in Claremont. About 35 attended that event. 3. ANA-MODJESKA PLAYERS--A Dima-A-Dip Dinner, the first fund raising event for the renovation of the Zion Lutheran Church into a performing arts facility, was condcuted and $122.91 was realized. Several work parties have been held to prepare the church for construction. Arts Section Monthly Report--November 1974 page 3 A meeting was held with Mr. Don Kennedy, Director of Adult Education for the North Orange County Community College District, and plans formalized for the Ana-Modjeska Players to operate three programs per year in cooperation with Adult Education. The first show to be staged under this agreement wilt be slated for the formal opening of the performing arts center. Production costs will be budgeted through Adult Education and direction provided through certificated directors. Conversations have been conducted with the president of the Fullerton Footlighters concerning their inactive status. Exploration of a possible merger or cooperative assistance agreement is under way. 4. WIZARD OF OZ--Rehearsals are in full swing for "Wizard." Publicity posters and flyers have been going out with a full-scale newspaper publicity attack underway. This will be the first show under the new stage manager agreement with Anaheim High School. Four Neighborhood Youth Corps (NYC) students will be brought in as stage hands. The show will open Saturday, December 14 at 2:00 p.m. and play Saturdays and Sundays at 2:00 p.m. for three weekends. 5. AMPHITHEATRE--The concrete seating deck has been completely removed in preparation for the installation of a new one. Fill dirt will be brought in to raise the seating area which in turn will create better sight lines. Many meetings have been held with electrical~ sound~ lighting~ and seating consultants. Plans are being formalized along these Lines. 6. Z~ON LUTHERAN CHURCH--Renovation has begun on Zion Church with the metamorphosis being completed sometime in late February or early March. The stage platform is in. Further construction will take place after the City Inspector's OK as to the earthquake safety standards are concerned is received and the drawings for the proposed structural changes have been completed. The facility will be opened with a musical to be directed by Kent Johnson. 7- ~AHEIM ARTS COUNCIL--On November 18 the Arts Council officially opened its Box Office at the Anaheim Plaza Mall. The Box Office offers tickets and information about local arts organizations and their various programs for which tickets are available. Current hours of operation are Monday-Wednesday Friday from 11:30 a.m. to 4:00 p.m. with an expansion to Tuesday and Thursdays from 7:00 to 9:00 p.m. slated for December. Services are free to Arts Council members, and non-members may utilize the Box Office for a ten percent fee. The Arts Council has submitted a grant to the California Arts Commission for the operation costs of the Box Office for the period of May 1975 through April 1976. Grant awards will be made in March 1975. Arts Section Monthly Report--November 1974 page Plans have been finalized for the Presidents' Reception to be held December at the Cultural Arts Center to honor the presidents and representatives of member organizations. 8. ANAHEIM BICE~ENNIAL--Several meetings have been attended where it was decided that direction was needed from the City Council as to the exact role the Bicentennial Committee should take in regards to sponsoring events or coordinating them. It was also decided that immediate secretarial assistance and feed money were essential to the success of the planned program and a request will be made by chairman Joe Wade to that effect to the City Council. 9. ANAHEIM ELEMENTARY SCHOOL DISTRICT~-A meeting was held with Nancy Jenkins, Arts Resource Coordinator for the District, to discuss contacts and possible arts programs appropriate for classroom presentation. Patsy Ray was invited to attend the Board of Education meeting on November 26 to discuss suggestions for improving the cultural arts opportunities for children through the school program. Several ideas were offered for community resources, cooperative approaches with community organizations and the Department of Parks, Recreation and the Arts in addition to sources for funding through Federal, State and local programs. lO. TAKE A CHANgE--The slide presentation, "Take A Chance," prepared for the National Recreation and Parks Association Program Forum conducted in San Diego in April 1974, was requested to be shown at the Sports Institute sponsored by SCNAF at the Anaheim Convention Center. Patsy Ray conducted two sessions of the Institute featuring the slide show and directed discussion. ll. JAYCEES PRESERTATION--The Anaheim Jaycee's extended an invitation to present a program ~bout the Arts Section activities and in particular the community projects of the section. Austin Peay made a slide presentation and discussed the programs. The Jaycees displayed an interest in becoming involved in a number of the Arts Section projects. 120574kr ANAHEIM CULTURAL ARTS COM~[KSSION AGENDA PLACE: DATE: Sir George's Smorgasbord 400 South Euclid, Anaheim Wednesday, November 13, 1974 12:30 p.m. CORg~ISSIONERS: EX OFFICIO MEMBERS: Earl E. Dahl, Chairman Mary B. Jones, Vice-Chairman Jack E. Brown Llewellyn Overholt, Jr. Ruth Sataets June Travers Violet Wheeler Mayor William J. Thom Keith A. Murdoch John J. Collier William J. Griffith Larry Sierk TO OUR GUEST: We welcome you to our Co~nmission meeting. If you desire to address the Commission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address~ and then make your statement. Presiding. Call to order p.m. I. INTRODUCTIONS AND ORAL AND/OR WRITTEN COMMUNICATIONS FRON THE PUBLIC II. APPROVAL OF RrINUTES OF OCTOBER 9~ 1974 MEETING III. REPORT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPARTMENT. (Attachment A.) OLD BUBINESS 1. Reports on the Alliance of California Arts Councils Conference A. Commissioners' Report (Attachment B) .... Cultural Arts Comission Agenda -2- November 13, 1974 B. Financial Report (Attachment B, page 4) 2. Review of Role and Function and Organizational Chart (Attachment C) 3. Progress to date on Ana-Modjeska Players' request to renovate Zion Lutheran Church Discussion and action on the various items outlined as the job description of the Heritage Committee as described by Mr. Deneau. (Attachment D ) 5. Other Ve NEW BUSINESS 1. Review of plans for Greek Theatre remodeling and upgrading-- Carl Heimberger. 2. It has been suggested from time to time that the name Greek Theatre for this facility be chao~ed. What are your thoughts? Cultural Arts Comm~ ssion Agenda -3- November 13, 1974 3. Who should be authorized to use the Cultural Arts Commission stationery? Action of the Commission 4. Other VI. R~PORTS, QUESTIONS, OR CO~94ENTS BY CO~4ISSIONERS Commissioner Dahl 1. Bicentennial Committee 2. Other Comm~ssioner Jones 1. Orange County Arts Alliance meeting October 22 2. Other Commissioner Brown Commissioner Overholt Commissioner Salaets 1. Foundation "~r. 2. Other Commissioner Travers Commissioner Wheeler 1. Anaheim Arts Council 2. Other VII. NEXT MEETING AND ADJOURNMENT (Wednesday, December ll~ 1974, 12:30 p.m.) ARTS SECTION Monthly Report of Cultural and Special Activities October 1974 ~........ CLASSES--Registrations were completed in bridge, adult social dance, and yoga. Second sessions of cake decorating, social dance, and yoga will begin in November. 2. SENIOR CITIZENS--Two Flu Shot Clinics were conducted at the Chartres Recreation Center during October with a third being scheduled for November 8. Sponsorship of the clinics was shared by the Orange County Senior Citizens Council under the Older Americans Act and the Soroptimists Club of Anaheim. Cooking utensils for the kitchen were purchased by the Club, and the Board approved the purchase of a new 68-inch stainless steel stove. Final approval for the purchase of the stove must be received from the General Assembly. Two desks, a typewriter, and an adding machine for the Travel Committee were also purchased by the Club. The Orange County Association of Senior Citizen Club Presidents and sponsor representatives met at the Chartres Recreation Center. A second Dine Out Together evening was conducted at Sambo's Restaurant and the management requested permission to take photographs and write a story on the program for their employees' newsletter. A capacity crowd enjoyed a costume Halloween Party at the Center. Plans are underway for the Christmas Boutique to be held in November as well as for the Thanksgiving dinner for those who do not have families in the local area. Pamela Patterson, a senior at California State University at Long Beach, is interning with this Department as part of the requirements for graduation in Recreation and Leisure Studies. Miss Patterson is compiling a slide presentation of the various programs and activities engaged in by the Senior Citizens Club. Tours were conducted to Expo '7~ in Spokane, Washington, which included departure via Amtrak and return via steamship~ to Canyonland, Las Vegas; to see the musical, "Sugar" at the Music Center; and to the J. Paul Getty museum in Sylmar. Twelve busloads handled the 516 participants. KOCE-TV, Channel 50, filmed Senior activities at Pearson Park during the month as part of the special six program series on the aged to be viewed beginning November 4. A remote program will be filmed at the Chartres Recreation Center on November 19. 3. ANA-MODJESKA PLAYERS--A meeting of the Ways and Means Committee outlined a variety of fund raising possibilities. The first project will be a potluck supper to be held in late November. Attachment A -2- "The Odd Couple" completed a successful run during October with vignettes from the show presented to a meeting of the Orange County Arts Alliance and the Women's Division Chamber of Commerce. A presentation to the Cultural Arts Commission was made by Kent Johnson requesting permission to allow the Players to renovate the Zion Lutheran Church into a performing arts facility. The Cultural Arts Commission unanimously recommended approval. 4. "WIZARD OF O~"--There has been a large enthusiastic turnout for auditions for the "~izard of Oz" to be performed in December. There have been two production meetings so far, which indicate definite signs of an excellent show. Arrangements have been made to use the sets and principals' costumes from the Lyric Opera Association of Orange County. "Wizard of Oz" is being presented by the Ana-Modjeska Players in cooperation with the Anaheim Department of Parks, Recreation and the Arts as part of the Family Theatre program. 5.. PHOTCFESTIVAL--The annual Anaheim Photofestival was held on Sunday, October 6, 1974. This year's Festival was well attended and well received. Creative Glamour Associates did a fine job with the theme "Circus Circus." There was an attendance of approximately 2,500. 6. ANAHEIM~ITHEATRE--Work has begun on the first phase of the renevatien plans for the Amphitheatre. The old seating deck has been torn out in preparation for fill dirt with plans for a new seating deck and lighting, sound, and control towers in the rear. ~.~... PERFORMING ARTS FACILITY TOUR--A tour of six performim~ arts facilitie~ in the City of Anaheim was conducted for the Parks and Recreation Commissi~ and the Cultural Arts Commission. Facilities visited included the Anaheim ~mphitheatre, Fremont Junior High School, Anaheim High School, Loara Play- house, Loara High School, and Katella High School. ~ ORANGE COUI~TYARTS ALLIANCE--With the exception of the slide show, basically the same media display used for the Alliance of CaliforniaArts Councils conference at Disneyland Hotel was used for the Orange County Arts Alliance general membership meeting held in the Anaheim Cultural Arts Center on October 22. 9.... ANAHEIM ARTS COUNCIL--Permission was received for the Arts Couneil te operate a Community Box Office at the Anaheim Plaza shopping center. It is anticipated that the Box Office would begin service in mid November. A planning meeting was conducted with the Joint committee from the Chamber of Commerce concerning the Arts Auction slated for April 19, 1975 at the Disneyland Hotel. Assistance has been offered to Nancy Jenkins of the Anaheim Elementary School District in compiling a resource list of people and programs suitable for classroom presentation. A reception in honor of presidents of cultural organizations will be held on December i to better acquaint them with the Anaheim Arts Council and its goals and purposes. 10. ANAHEIM BICENTENNIAL--Presentation of possible programs in each of the three areas--History, Heritage, and Festivals--was discussed by the Bicenten- nial CommAttee. The Festival Committee has distributed questionnaires to schools, social and service clubs, cultural organizations, churches and community groups soliciting information about their Bicentennial plans. This information will be consolidated into a master calendar to be maintained at the Chamber of Commerce. ll. NATIONALRECRE~.TIONAND PARKS ASSOCIATION CONGBESS--Patsy Ray attended the NRPA Congress in Denver, Colorado, on October 20-25, at her own expense, and participated in the Bicentennial Action Institute, the NRPA National Programming Committee, and m~de a presentation of a slide program entitled, "Take A Chance" to the Board of Trustees. Notes on the Alliance of California Arts Councils Conference Disneyland Hotel~ September 27-28-29~ 1974 A Summary Prepared by Mary Jones~ Violet Wheeler, and June Travers William Kent, Chairman~ California Arts Commission Requesting $5-million for 1975-6 grants program. He does not think they will be funding artists in the immediate future. Individuals should seek help of museums, art groups, etc. He wants to encourage communication between arts groups. Charles Eames~ Architect~ member National Council on the Arts The arts are a primary source of rewards in life and through the arts the individual has a feeling that he is entitled to anything anyone else has; the arts are an equalizer. Other points he made were: 1. A sense of aesthetics should be distributed throughout all courses in schools and not fine arts only...which isolates aesthetics for the arts only. 2. He emphasized continuity and cutting across barriers and cited WPA as an outstanding example of such an effort. He said that out of despair, disaster and tragedy we've found something to celebrate about and that the WPA was the last such celebration this country has had. He feels the Bicentennial is the next big celebration we will be experiencing. 3. Students and others should develop respect and feelings for those things, activities, etc. that have no immediate reward or payoff. Teachers should have a sense of quality in their disciplines. Mig~ael Straight~ Deputy Chairman~ National Endowment for the Arts Public support for the arts was not accepted as a way of life five years ago. However, they are getting no interference at the present time for their program and there is much support. The National Endowment for the Arts cannot give more than 50~ of the funds needed for a project and the strength in the program is that it is not controlled by the Federal Government, since NEA does not have the right to tell the grantees as to how the grant money is to be used. Their order of support goes first to the professional corps, then to the semiprofessional, then to the supporter. Federal money is only to reinforce the private segment (foundations, etc.) and not replace it. They are going to ask for a substantial increase from Congress since the Ford Foundation has sharply cut its support of the arts. Through pilot programs for the Bicentennial effort, they are trying to make the communities better through arts ..... "We need to bring the arts to the center of the communities." Attachment B Alliance of California Arts Councils Report page 2 Robert Hu6hes He stated the new process to remove barriers between performers and their audience in order to develop a l:l contact. He spoke on avant-garde music and the use of the moog synthesizer. He felt that the avant-garde music brought into the community a counterpoint and stated that avant-garde music means communal aesthetics. Gerhard Samuel~ Composer-C~nductor~ California Institute of the Arts He said the new music is like a new link. A composer writes to intensify and clarify an experience. Artists should be considred as natural resources. The arts should not be the last thing and other aspects of life come first. The arts should come first. There should not be any barrier between artists and the community. If several neighboring communities have symphony orchestras, it will be difficult to get support. It is better to combine for one good orchestra which will be easier to support. These orchestras are often used for pop music, but why not then have chamber groups instead. Give the community what they want. Beah Richards~ Actress-Poet, Inner City Cultural Center Responsive theatre can enlighten and ennoble. The arts should be "skinless." Brotherhood--a skinless view. The Center was created to provide all young artists with the oppor- tunity to perform in their media beyond blight of prejudices. The Center has mobile groups and programs to go out to other cities. ..Peter Plagens~ Artist~ Contributing Editor Artforum He is in tune with serious contemporary artists who may be far out and leftists in politics. He is anxious to get artists into rural as well as urban communities. He believes that conservative councils and commis- sions resist advanced artists. Types of programs to get artists into a community: 1. Commission or buy a work for the community which the artists will have to come and install. To teach a class or seminar. Get someone into college. B. Get artists into public schoolS. 4. Bring artists in residence. What can be expected as a result: Shaking up of values, spin-off with students, setting up of further programs, getting artist to leave something behind. Alliance of California Arts Councils Report page Bella Lewitzky, Dancer-Educator American dance is one of our most treasured items. It is highly regarded abroad. Some of the most talented dancers are Californians; they have mostly left to work elsewhere. Fifty dance groups are available for touring. One-third of bill picked up by NEA, one-third by State, and one-third by sponsor in the community. How does one prepare the community for visiting artists? 1. Community should know about the discipline of that particular artist. 2. Community should not expect more from the artist than it is paying for. 3. There should be a liaison person between the community and the artist. She recon~ends a Bicentennial program to keep dance in California. Claire Falkenstein~ Sculptor Art is the remaining expression of freedom. Art is the center around which education can revolve. She was concerned that women are not catalogued and there is a need to do this. Need for concrete information on how to solve problems rather than sponsoring artists. Blair Fuller, Writer There is a revolution in media; the writers are the base. Also stated that with regard to cable TV, the FCC rules state that by 1976 they will have to be educational channels. Recommends access to contemporary books. Build on what you have--cultural programs do not come into being without love--writer or artist. In Orange County UCI is a good source of writers who will speak for small fees. There is a need for a literary magazine in California. Colleges might be a good place to start one...or high schools. Give literary prizes. Bicentennial writers for pageants--go to IYSC or CSU. John Ransford Watts--Theatre~ Community Arts Cooperative preplanning is necessary; include the artists that you would like to hire in your conversations and in the preplanning. Arts and artists lead us to some vision of what the future might be. We should approach governments or ehambers of commerce or other sources wherever boosterism is available. Government may not be as Alliance of California Arts Councils Report page 4 enlightened in the arts as they should be and we should do everything we can to make them more knowledgable. Board selections should include a cross-section of the community for balance. Wrap-up by Jim Bravar, CSU Long Beach In summary, Bravar capsulated the artists-in-residence presentations by citing the following points: 1. The importance of artists in school programs with interface with the community. 2. Using existing organizations in the community as a source. 3. Bringing in professional persons for your art groups. 4. The use of educational TV for all disciplines. 5. The need to catalog background of our artists. We need to have a philosophy and we need to know what we do and why we do it and we need to work from the need and not from the idea. 6. Education in the art begins in the elementary schools at early ages. Expenses incurred during Alliance of California Arts Councils Conference September 27-28-29, 1974 held in Disneyland Hotel Total Commissioners' expenses for registration, parking fees, and meals Hotel room (two nights--for changing clothes, etc.) For Mexican Band Table decorations Total $179.25 89.04 75.00 27.56 $370.85 110474kr Projects under consideration by the Heritage Committee: 1. A detailed inventory of significant structures in the community Intern aides programs through the high schools to assist in the Local History Room, in cataloging in the Library, and in staffing the Mother Colony House on expanded hours To initiate a project to designate landmark buildings and to incorporate them in Project Alpha and to make them economically advantageous. 4. Continuation of the oral history program. 5. Organization of a Publicity Department which wodldhope to run a bi-monthly feature series in the Bulletin To approach the City about obtaining the Carnegie Library-- a process has already been started to declare it a state and historical landmark. Within the next two years to move in a general direction of setting up and organizing an independent state-recognized Historical Society to be a member of the State Historical Societies. Attachment D ANAHEIM CULTURAL ARTS COMMISSION AGENDA PLACE: DATE: Chartres Recreation Center 222 East Chartres, Anaheim Wednesday, October 9, 1974 12:30 p.m. COMMISSIONERS: EX OFFICIO ~MBERS: Earl E. Dahl, Chairman Mary B. Jones, Vice-Chairman Jack E. Brown Llewellyn Overholt, Jr. Ruth Salaet s June Travers Violet Wheeler Mayor William J. Thom Keith A. Murdoch John J. Collier William J. Griffith L~rry Sierk TO OUR GUEST: We welcome you to our Corem1 ssion meeting. If you desire to address the Co~tssion, please do so when called for under Agenda Item #l. Please identify yourself, include your name and address, and then make your statement. Call to order I. INTRODUCTIONS AND ORAL AND/OR WRITTEN CO~giUNICATIONS FROM THE PUBLIC (Attachment A) ,Tom Barnes, .Presidentt Anar..Mod~eska Pla~ers Kent Johnson;.~ Prod.ucer~. ~irector.;...KOCE-TV; Channel 50 John Saw~er, Director, Anahe~im "Pops" Chorale ~And~ Den. eau (Histor~ ~ommittee) IIo APPROVAL OF MINUTES OF SEPTEMBER 11, 1974 ~ETING III. REPORT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPART~NT. (Attachment B) Cultural Arts Commission Agenda IV. oLD BUSINESS 1. Oral History Program Contract October 9, 1974 2. October 12 tour of facilities--any questions? You will recall that the CommAssion invited the Orange County Arts Alliance to hold their October 22 general membership meeting in Anaheim. What needs to be done to finalize these plans? ~. Co~mnents on State Alliance Conference 5. Other REPORTS, QUESTIONS, OR CO~V~l~fS BY CO~ISSIONERS Comml ssioner Dahl Commissioner Jones Co,mis sioner Brown Co~f ssioner Overholt Cow, his sioner Salaet s 1. Foundation financial r~port, etc. 2. Other Commissioner Travers Commas sioner Wheeler 1. Anaheim Arts Council 2. Other Cultural Arts Commission Agenda -3- October 9, 1974 VI. NEW BUSINESS 1. Bicentennial and Historical participation by the Commission._.. VII. RE-LOCATION OF ~ETING TO ZION LUTHERAN CHURCH FACILITY. Ana-Modjeska Players' Request for the Zion Lutheran Church to be renovated as a performing arts facility. Presentation by Kent Johnson. Coments/Recommend~tions NEXT ~ETING AND ADJOURNMENT (Wednesday, November 13, 1974, 12:30 p.m.) 100374kr t:::::tNt::::tFtEIM CULTUP,.I::::tL t::::tP,.T$ COMMI$51QN The regular monthly meeting of the Cultural Arts Co~mission will be held Wednesday, October 9, 1974 at 12:50 p.m. in the Board Room of the Chartres Recreation Center, 222 East Chartres, Anaheim. (Luncheon will be provided by the City. ) lO0274kr ARTS SECTION Monthly Report September 1974 1. CLASSES--Publicity for all Fall Classes has been disseminated and re'gistration began with Cake Decorating on September 25. Classes regis- tering in October include Bridge, Adult Social Dance, Hawaiian and Arabian Dance and Yoga. 2. SENIOR CITIZENS--Eight classes are being conducted at Chartres Recreation ~nter under Adult Education with about 500 enrolled. Included are cooking, two classes in sewing, Senior Concerns, macrame/weaving, and three art classes featuring basic drawing and oil painting. In addition, two classes in bridge and one class each in rug weaving and pool are being conducted by volunteer senior instructors. Plans are in progress for locating a regular meeting site for the Southwest Anaheim Senior group, preferably at a school in the local area. Several programs have been conducted mt Modjeska Park for this group ~n a monthly besis. Stuffed toys, lap robes, children's dresses and mumus hmve been delivered to various homes, schools and hospitals by R.S.V.P. (Retired Seniors Volunteer Program). These items and other projects have been completed by the Anaheim Senior Citizens Club at their sewing and arts and crafts programs. Over 250 articles were distributed during September. The Flu Shot Clinics have been organized and will be conducted in cooperation with the Soroptimist Club. Two sessions will be held, one in October and one in November, with an anticipated 3,000 participants. The Kiwanis Club hosted the September program at the Potluck as part of their project on Gerontology. They have invited several seniors to be their guests at the regular Kiwanis breakfast each week. Tours during September included the Ice Follies, Los Angeles County Fair, two mystery trips and an overnight tour to Cataline. Attendance for the tours totaled 280. Plans are underway to schedule four long tours for 1975, Highlight for September was a Hawaiian Luau with 260 in attendance. Entertainment included Hawaiian dancers and fire twirlers with Hawaiian decorations and refres~nnents. Patsy Ray is serving as a consultant to KOCE-TV, Channel 50, Golden West College, on a s~.ries of six programs concerning Senior Citizens and the Problems of Aging. The progr~u~ will be aired beginning in NovemDer. Attachment B B. ANA-MODJESKA PLAYERS--"The odd Couple," directed by Nick Mose, will be staged October ll-12, 18-19, 25-26 at the Loara Playhouse. "The Streets of New York," a melodrama, was presented during September by the Youth Theatre. Plans are in progress for "The Wizard of Oz" which will audition in October and be performed in December in cooperation with the Anaheim Department of Parks, Recreation and the Arts. Several meetings have been conducted concerning long-range planning, methods of raising money for specific projects, need for a performing arts facility, and reorganization of Board responsibilities. 4. FALL ART FESTIVAL--Sponsored by the Anaheim Art Association, the Fall Art Festival was conducted September 28 and 29 at Pearson Park. Performing groups entertained on the Show Wagon throughout the weekend with a wide variety of art works, including crafts and h~nging plants, displayed. 5. PHOTOFESTIVAL--Preparations for the Anaheim Photofestival have been initiated with emphasis being placed on carrying out the theme of "Circus, Circus." The Photofestival will be conducted on October 6 in Pearson Park and is presented by Creative Glamour Associates and the Anaheim High School Camera Club. 6. GREEK THEATRE--Discussion continues concerning the renovation of this facility. Preliminarydrawings have been completed and a time and cost breakdown of individual projects prepared. 7. ANAHEIM ARTS C0UNCIL--Discussions have been conducted with the Chamber of Conmerce concerning a partnership arre~ngement in sponsoring the Soiree Extraordinaire for 1975. Entertainment from Arts Council member groups has been requested for the Anaheim hosting of the October meeting of the CraDle County Arts Alliance. 8~ ALLIANCE OF CALIFORNIA ARTS COUNCILS--A media display involving posters, photographs and a slide presentation of arts programs provided by the Depart- ment was prepared by Austin Peay for the September 27-28-29 conference of the Alliance of California Arts Councils at the Disneyland Hotel. lO03?~kr Attachment B--pg. 2 PIAC E: Sir George's Smorgasbord House 400 South Euclid~ Anaheim~ CA ANAHEIM CULTURAL ARTS COMMISSION AGENDA DATE: September ll, 1974 12:30 p.m. COMMISSIONEBS: EX OFFICIO MEMBERS: Earl E. Dahl, Chairman Mrs. Wesley Jones, Vice Chairman Mrs. Norman Salaets Llewellyn Overholt, Jr. Jack E. Brown Mrs. Osborne Wheeler Mrs. Jerrold Travers William J. Them William J. Griffith Larry Sierk John J. Collier Keith A. Murdoeh TO OUR GUEST: We welcome you to our Commission meeting. If you desire to address the Commission, please do so when called for under agenda item #l. Please identify yourself, include your name and address, and then make your statement. Presidin~ Call to crder pm. I. INTRODUCTIONS Ah~ ORAL AND/OR WRITTEN COMMUNICATIONS FROM THE PUBLIC: II. APPROVAL OF MINUTES OF AUGUST 14, 1974 I~I',ETING III. RE~ORT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPART~.HT. (Attachment A) Contingent s/Sugge stions 1 Cultural Arts Commission Agenda -2- September 11, l~'b~ Comments by those attending the Band Concert at the Greek Theatre on Friday, August 16. OLD BUSINESS 1. Discussion of Role and Function statement--would suggest that we postpone until Mr. Collier is present. Discussion and review of an organization chart showing relationship with other cultural groups of the co~unlty. Postpone until Mr. Collier is present. Finalization of plan for our participation in the State Alliance Conference. Responsibility of Commission members. The Union Pacific Railroad's final answer. (Attachment B) 5. Other Cultural Arts Co,~.~ssion Agenda -3- September 11, 1974 NEW BUSINESS 1. Report and discussion of Project Alpha--Dan Rowland, major archi- tect of the project. 2. Plans for tour of the cultural arts facilities of the cnmm~mity October 5. Other VI. REPORTS, QUESTIONS, OR COMMENTS BY CO~4ISSIONERS Commissioner Dahl Commissioner Jones 1. Bicentennial Ccm~ittee 2. Other ComLmissioner Brown Commissioner Overholt Cultural Arts Comm~ ssion Agenda -ii- Comm~ ssioner Salaets 1. History of the Cultural Arts Commission 2. Carnegie Library September 11, l~ii 3. Foundation financial report, etc. ~. Other Commissioner Travers Commissioner Wheeler 1. Anaheim Arts Council 2, Other VII. SUGGESTED ITE~*~ FOR ~XT ~,~ETING 1. Greek Theatre long-range plans for improvement. 2. Discussion of Rote snd Function. 3. Discussion of relationship of the Ccmmission with other cultural and interested groups of the co~m~unity. Il. Other O9C674kr ATTACHMENT A ARTS SECTION AUGUST 1974 REPORT CLASSES--All su~er classes concluded during August, and the Fall class schedule was confirmed° During September and early October classes will be conducted in bridge, cake decorating, adult social dance, Hawaiian and Arabian dance, and yoga. SENIOR CITIZENS--The All-States Picnic was held at La Palma Park and featured over 1,O00 in attendance including 20 from Hillhaven Convalescent Hospital and 52 who chartered a bus from Costa Mesa. Displays were made for each state, Canada~ Mexico, and for an International table. The Grayline Sightseeing Band from Los Angeles and the Memory Melodears, the Anaheim Senior Citizen Chorus~ provided entertainment. Other picnics during the month included 75 seniors from Southwest Anaheim who met at Modjeska Park, tho Senior Citizens Summer Swim participants which included llO, and the Golden Couples Club with 80 in attendance at Pearson Park. The Fall bowling leagues arc organizing to begin in September. Regis- tration indicaves 32 teams with 148 participants. The Senior Citizens Band, the Syncopators, played for the RSVP (Retired Seniors Volunteer Program) dance, which was a sellout. The Memory Melodears and the Syncopators mmde i)~ appearances during August including danees~ convalescent hemes: the Convention Center, Anaheim Plaza, and various Senior Citizen CD~ meetings. Tours during August i~cluded the Laguna Art Festival, the Los Angeles Music Center to see "~ack and Mabel," a ~ystery tour to the Winery and Grtswold's Shoppin~ Ce~er~ the races at Del Mar, and a tou~ of San Francisco and Oakland. Over 300 enjoyed these tours. Arrangements are underway for the Flu Shot Clinic to be conducted in October and_ NovamOer. Two thousand doses of vaccine are being provided by the County Senior Citizens for those 65 and over at no charge. The Soroptimist CIub of A~shni~ has p~rchased 1,O00 doses for Seniors 50-65 years. The two clinics will he conducted simul'~aneously by the Soroptimists ~b the Chartres Recreation Center. Membership in the Anaheim Senior Citizen Club has reached the 2,900 mark and it is anticipated that it will exceed 3~000 by the end of the year. Attachment A -2- ANA-MODJESKA PLAYERS--"Oklahoma" concluded the first weekend in August to a standing ovation. The following is an excerpt from the City Council minutes of July 30, 1974: "Parks, Recreation and the Arts Department Production, "Oklahoma": Councilwoman Kaywood commended the Anaheim Parks, Recreation and the Arts Department and the Ana-Modjeska Players for their production of "Oklahoma." A grant application was submitted to the California Arts Co~ ssion requesting funds for the continuing support of the Players Youth Theatre. Recipients of the grants will be announced in November by the C o~wn~ ssion. Initial plans are underway for the production of "The Wizard of Oz," to be presented in cooperation with the Department in December as part of Family Theatre. Auditions were conducted and rehearsals are in progress for "The Odd Couple" which will be staged in October. A play-reading committee is in the process of selecting the remaining shows for the 1974-75 season. Workshops are scheduled to begin in September and a closing performance was presented in August by the workshop participants. The Youth Theatre is in rehearsal for a melodrama, "The Sidewalks of New York," which will be presented in September. Long range goals and objectives continue to be discussed and analyzed with priority given to selecting suitable locations for rehearsals and performances for all activities. SUN2~R THEATRE IN THE PARKS--Shakespeare's "Twelfth Night" was warmly received by audiences in nine locations throughout Anaheim as Little People's Productions presented this delightful comedy. A special performance was held in the Greek Theatre on August 8, and although President Nixon announced his resignation on the same evening, over 200 attended "Twelfth Night." MUSIC UNDER THE STARS--The Anaheim Community Band performed on August and closed the season August 16 with members of the Cultural Arts Commission and the Parks and Recreation Commission as special guests. The Orange Symphonic Band appeared on August 9. SATURDAY SPOTLIGHT--Programs were presented by the North Orange County Sweet Adelines and the Long Beach Junior Concert Band. The Sixth Annual Anaheim Choral Festival concluded the season with six choral groups performing individually and combining for a massed chorus of over 200. 10. ANAHEINARTS COUNCIL--A study committee has been appointed to determine possible projects to be funded by the revenues anticipated from the 1975 Soiree Extraordinaire (dinner-auction). A meeting was attended between the Arts Council and the Chamber of Commerce to discuss the feasibility of joint sponsorship of the Soiree for next year. Budget worksheets have been distributed to all officers and committee chairmen so that a projected budget for the current fiscal year may be obtained. The "Red, White and Blues" concert series funded by a grant from the California Arts Commission and presented by the Anahei~Arts Council and the Associated Students from California State University at Fuller- ton concluded their final two programs during August. Public reception was most gratifying for this project. Ir~ormation for the October-November-December issue of the Arts Calendar is being assembled and prepared for printing. FALL ART FESTIVAL ~ PHOTOFESTIVAL--Arrangements are being made for the Fall Art Festival, sponsored by the Anaheim Art Association, to be held September 28-29 at Pearson Park. The following Sunday, October 6, the Photofestival will be conducted by Creative Glamour Associates and the Anaheim High School Camera Club. THE BODY IS AN INSTRUMEItT--A grant application has been submitted to the California Arts Commission by the Department for "The Body Is An Instru- ~t~" a t~o.~ing theatre program to be presented in local junior high and high schools which will feature a variety of artists who will provide a demonstration and explanation of their particular skill, based on the use of the artist's body as an instrument of his profession and means of self expression. GREEK THEATRE--Several meetings have been conducted to establish priority and time scheduling of proposed renovation projects for the Theatre.. It has been suggested that another name be selected for the facility to avoid confusion with the Los Angeles Greek Theatre, which has become a problem. ! August 22, 1974 Mr. John J. Collier, Director Parks & Recreation Department 650 N. Anaheim Boulevard Anaheim, California 92805 Dear Mr. Collier: Following my meeting with City officials last January and subse- quent correspondence with you in March, concerning the City's interest in acquiring Union Pacific's Anaheim depot, I submitted the matter to Railroad Management for consideration. I am now advised that the Railroad is not willing to sell the land underlying the depot, preferring instead to lease the building and land to a suitable tenant. I think that we can agree that the Railroad and the City share an interest in seeing the old depot preserved--at least for the next few years--and it will be my purpose to find a tenant who shares this interest. Very truly yours, SS Bruce N. Monian Attachment B O90574kr ANAHEIM CULTURAL ARTS CO~94ISSION AGENDA PLACE: Sir George's Smorgasbord House 400 South Euclid~ Anaheim, CA DATE: August i~,~1974 12: 30 p.m. CON~iISSIONERS: EX OFFICIO MEMBERS: Earl E. Dahl, Chairman Mrs. Wesley Jones, Vice Chairman Mrs. Norman Salaets Llewellyn Overholt, Jr. Jack E. Brown Mrs. Osborne Wheeler Mrs. Jerrold Travers William J. Thom William J. Griffith Larry Sierk John J. Collier Keith A. Murdoch TO OUR GUEST: We welcome you to our Commission meeting. If you desire to address the Commission, please do so when called for under agenda item #1. Please identify yourself, include your name and address, and then make your statement. Presiding Call to order: I. I~TRODUCTIONS AND ORAL AND/OR WRITTEN CON24UNICATIONS FROM THE PUBLIC: II. APPROVAL OF MINUTES OF JULY 11, 1974 MEETING III. REPORT OF THE HIGHLIGHTS OF THE ARTS SECTION OF THE DEPARTMENT. PATSY RAY REPORTING: .(Attachment A) -2- ~. O~ B~t~SS 1. Status of the preparation of the contract with Dr. Shumway. Commissioner Dahl reporting: Status of the letter concerning the preservation of the Carnegie Library Building. Commlssioner Salaets reporting: Alliance of California Arts Councils conference September 27-28-29. What part should the Commission play in this conference? Comments, suggestions, action? Other V. NEW BUSINESS Mr. Collier has prepared a preliminary statement of the Role and Function of the Cultural Arts Commission. He has incorporated the recommendations of the Ad Hoc Committee, the name change of the Department, and other pertinent factors. It would be helpful in guiding us as a Commission to have such a written statement, especially as we have new members from time to time and as a resource for continuing members. Comments, suggestions, action? (Attachment B) As you will recall~ a Commissioners' Night at the Greek Theatre concert has been set for August 16 at 8:00 p.m. S~ecial seating has been arranged and those of you attending will be introduced. Who is planning to attend? Other -3- VI. SL~GESTED AGENDA ITEMS FOR NEXT MEETING 1. Guidelines to expenditure of funds that are allocated to the Cultural Arts Commission 2. Would you like to have a tour by the Commissioners of all arts facilities operated by the City some time in the near future? 3. Other VII. REPORTS, QUESTIONS, OR COM~I~TS OF CO~IISSIONEIRS: VIII, Commissioner Dahl Commissioner Jones Commissioner Brown Commissioner Overholt Commissioner Salaets Commissioner rravers Commissioner Wheeler ~ISCELLANEOUS 1. Should we go dark in September? 2. Other 080974kr TO: FROM: RE: Anaheim Cultural Arts Commlssion Arts and Special Activities Section Monthly Report, July 197~ Attachment A 1. Assistant Recreation Supervisor--Ten candidates were selected for interview out of 122 applicants for the position of Assistant Recreation Supervisor for the Arts and Special Activities Section which was vacated May 31. Mr. Austin Peay, currently a part-time employee of the Department, was the successful candidate and will join the staff on August 19. A graduate of California State University at Fullerton, Mr. Feay has his BA degree in Theatre Arts and has done graduate work in theatre at the University of California at Riverside. 2. Classes--Instruction was offered throughout the summer in bridge, cake decorating~ Hawaiian and Arabian dance, social dance, modern dance, gym- nastics and movement exploration, instrumental music, and yoga. During July, the Instrumental Music classes concluded their six-week session with a concert at each location for parents, family, and friends. The first session of summer school drama classes, conducted at three locations, was completed successfully with the second session at an additional three sites currently underway. Closing performances were presented at the end of the first session for the public. A four-week creative dramatic workshop was presented for the participants of the Pea Wee TMR program as well as for the Special Youngsters at Loara Elementary School. Parents and friends enjoyed the closing perfor- mance which highlighted the accomplishments of the participants. Besides the general arts and crafts classes being held at all playgrounds, specialized instruction for more advanced crafts utilizing special equipment and supplies has been instituted in designated areas. 3. Fifth Annual Summer Music.al--The Ana-Modjeska Players in cooperation with the Department and featuring a cast, crew, staff, orchestra, and behind- the-scenes supporters numbering well over 130 presented "Oklaho~:" which opened July 19 for a three weekend run. Community reception has been most enthusiastic and total attendance broke the nineteen hundred mark. The adult T}4R and Orthopedic Handicapped program were guests of the Department to enjoy "Oklahoma:" and met with some of the cast members following the show. The Players' Youth Workshops have been in process and their ending program changed from July to August due to an emergency in the family of the instructor. Workshops will be scheduled again for the Fall. Auditions for "The Odd Couple" will be conducted in August with performance dates set for October. The Players have also been discussing long-range plans concerning the need for facilities with greater availability. -2- 4. Anaheim Arts Council--Two concerts were presented in July in the "Red, White~ and Blues" series sponsored by the Anaheim Arts Council and the Associated Students at California State University at Fullerton, made possible through a grant from the California Arts Commission. Attendance at the concerts has blossomed near the three thousand mark as the warm weather and publicity have combined to support the program. Plans continue for the development of a Box Office at the Cultural Arts Center, a membership drive, the 1975 Soiree Extraordinaire, and the exploration of possible projects to be submitted to the CaliforniaArts Co~mlsslon for the 1974-75 grants. 5. Summer Theatre in the Parks--Story Theatre has been well received with presentation of Renaissance Folk Tales including the Bremen Town Musicians, Mirror Story, and l~plestiltskin. Eight park sites were toured throughout the community. Shakespeare's "Twelfth Night" has been in rehearsal during July with nine performances slated in various locations during August. The troupe features a cast of nineteen plus the services of the Fullerton Recorder Group and the Four O'Clock Players. A special performance will be given in the Greek Theatre on August 8 at 8:00 p.m. 6. Music Under the Stars--Attendance is averaging over 1,O00 per performance. Guest performances by the Pomona Concert Band and the Long Beach Municipal Band were presented during July. Two appearances were also mad~ by the Anaheim Community Band. Music Under the Stars is a nine-week band concert series hosted by the Anaheim Community Band which alternates performances with guest bands from the surrounding areas. ?. Saturday Spotlight--(averaging over 800 per presentation)--The Dance Theater of Orange County presented their Summer Gala to a standing room only audience at the Greek Theatre on July6 followed by a program by the Fullerton Chapter of the Barbershoppers on July 13. Poetry of Motion combined the performing aspects of poetry, gynnaastics, and modern dance on July 20 as a showcase for the participants involved in these departmental programs. The Senior Citizens Band and Chorus, the Syncopaters and the Memory Melodears, made their debut in the Greek Theatre on July 27 with several members of the Senior TMR program as guests in the audience. Saturday Spotlight is a nine week program focusing attention on the performing groups in Anaheim and the surrounding areas. 8. California Arts Commission--Patsy Ray attended a Grants Clinic sponsored by the California Arts Commission concerning the application process to be utilized for the 1974-75 grants. Individual conferences have been held with the Anaheim "Pops" Chorale and the Ana-Modjeska Players, to date, for the dissemination of information and assistance in grant applications. 9. Anaheim Photofestival--Initial planning has begun with Robert Cardoff concerning the Anaheim Photofestival to be conducted October 6 at Pearson Park. The Photofestival will be based on a circus theme and is currently the largest Photofestival throughout Southern California. 080974kr ATTACHI~NT B ANAHEIM CULTURAL ARTS COMMISSION RoLE AND FUNCTION First Rough Draft August 7, 1974 FORWARD In 1968 the Anaheim City Council established the Cultural Arts Commission. The intent of the Council in setting up this comm~ ssion was to make sure that the City had a representative and a responsible group of citizens to advise the City Council, and, upon request, advise other groups in the come,unity in how they might better meet the many challenges encountered in their provision of cultural arts opportunities. From the outset, the Commlssion has taken its job seriously and has contributed to the development of arts activities in Anaheim. However, some have felt that its deliberations and activities would be enhanced by a clearcut understanding as to its function as an advisory group. Members have expressed on past occasions their desire for a better overall under- standing of their role in public service. In the spring of 1973 a joint Ad Hoc Committee was set up in cooperation with the Parks and Recreation Commission to recommend to the Commissions how they might work more closely together. The Ad Hoc Committee report was approved by both com~isssions, s,,mmarized as follows: lo That the Department of Parks and Recreation change its title to the Department of parks, Recreation, and the Arts. 2. That the Cultural Arts Commission assume a major role in advising the Department in regard to its programs in the arts. 3. That the Cultural Arts Commission be advisory to the Parks and Recrea- tion Commlssion relative to budget expenditures for the arts programs which the Department sponsors. 4. That due to the joint powers method of financing, the Parks, Recreation and Arts programs of Anaheim that recommendations for the financing of various arts programs be funneled thru the Parks and Recreation Commission. The material that follows outlines the duties and responsibilities of the Cultural Arts Commission as designated by Ordinance and by the Ad Hoc Committee. It spells out in some detail the place of an Advisory Commission in public services; its relationship to the City Council, to the Parks and Recreation Commission, administration, the general public; and how it can function efficiently as an advisory body. INTRODUCTION The services of a Parks, Recreation, and the Arts Department are unqiue ~mong the services of local government. Participation in its program amd the use of its facilities are matters of free choice, as far ~s the individual citizen is concerned, and are absolutely dependent on his attitude toward them. Unless the individual is convinced that what is offered is quality and that there will be a gain in satisfaction and enjoy- ment, m~nywill not take advantage of the opportunities offered. In a field where relationships with co,unity groups are numerous and continuous, the collective judgment of a carefully selected Cultural Arts Advisory Commission is most valuable. Here diverse public interests frequently must be reconciled. Cooperation with the City Council, the Parks and Recreation Commission, and the four school districts who participate in the joint recreation and arts programs must be effected. It can be the citizen advisory medium through which cooperative action in planning facilities, program and operating policies for the City-supported arts programs may be carried out. Success of the Commission depends upon the following four factors: The Commission must maintain a clearcut division of res$onsibilities between itself, its parent body, the Parks and Recreation Comm~ ss,on, and the professional staff. The Commission has the responsibility to advise the City Council, the Parks mud Recreation Comm~ ss,on, and the Adm~uistration on various policy matters which have been referred to them in regard to the provision of arts services to the total community. It has no adminis- trative authority. It is responsible for advising on the basic policies which relate to the arts to help guide the Department. The sMm~nistration of the policy--the actual provision of the arts services--is a technical service which requires a technically trained staff. This division of work principle serves the important and practical purpose of enabling the Commission and Staff to recognize their respective functions in order to achieve the most effective working relationships in fulfilling the Department's purposes in the ~rts. It must recognize that its reconmaend~tions to the City Council and Administration will not always be followed. The Commission should not take this rejection as a personal affront. Many times proposals are rejected because of other factors not yet public knowledge. However, with few exception~ if the Co~ ss,on secures the pertinent facts on matters referred to itt de.liberates carefully and acts objectively, its recommendations will become the basic policies for the operation of the Department's arts program.. The City Council and Administration must evidence a willingness to accept the Commission's advice even though it is under no legal obligation to act upon it. Without such support a Commission becomes a mere observer, serving no useful purpose other than to ratify decisions already made. DELINEATION OF DUTIES AND RESPONSIBILITIES The following delineates some of the ways the Commission can carry out its duties ~nd responsibilities, as outlined in the Ordinance: Give due attention and study to community arts services as they affect the welfare of the people of Anaheim Interpret the arts services of the Department to the community. Take initiative in planning for future cultural arts facilities, as We~l as determining means of bringing present facilities up to an acceptable standard. Serve as a sounding board against which the Department administrator and st~ff may test their plans and ideas. Recommend policy--keeping in mind that the adoption of the policy is the perogative of the City Council and that the Parks, Recreation and the Arts aSm~uistrator must have a free hand to carry on the work of the department within the framework of these policies. Enable civic and service organizations to accomplish results through cooperation that they could not possibly accomplish alone. Encourag~ individuals and citizen groups to give funds, property, and manpower for the development and operation of the cultural arts activities and facilities. 8. Generally enlist community interest in the arts. RELATIONSHIPS OF THE COMMISSION No comm~ ssion can be isolated in the community and remain effective. The commission must maintain a working relationship with the City Council, the Parks and Recreation Commission, the Parks, Recreation and the Arts administration, and with other arts organizations. As an advisory group, its influence comes only from the manner in which it maintains its relation- ships. The following gives some specific suggestions as to how to insure that the best foot is forward. Relationship of the Com~ ssion with the City Council 1. Know your ordinance and the role and function of the Commission. 2. Meet with the Council from time to time in formal session when policies are needed in order to insure a smooth running operation. 3.. Remain warm, friendly and understanding toward the Council, but make your decision on all the facts. 4. When you make a recommendation to the Council, back it up with written facts, oral communications and action, as necessary. 5. Support the overall program of the Council, not just the Parks and Recreation services. Relationship of the Cultural Arts Commission to,he Parks and Recreation Commission The Cultural Arts Commission will study and make recommendation to the Parks and Recreation Commission on all budgetary items concerning the arts in the Joint City/School Districts budget. The Parks and Recreation Commission shall have the final recommending responsibility on all such budgetary matters. The Parks and Recreation Commission is a joint-powers commission whose responsibility is to advise the City Council and the four school districts relative to their financial participation in the joint program. Relationship with the Director of Parks~ Recreation~ and the Arts Department The Director is trained in parks, Recreation, and the Arts and should be regarded by the Commission as the professional on all matters pertaining to organization, administration, and the program of the Department. 2. Feel free to meet with him to discuss program facilities, objectives, etc., anytime, not just in formal session. Relationships, continued 3. Keep the line between policy and administrative responsibilities clear. 4. Do not ask him to take sides in a political situation involving personalities. Relationship with ~ellow Commissioners 1. Attempt to understand their point of view. 2. Do not speak for other commissioners unless formal action has been taken by the Commission as a whole. 5. Maintain a level head during consideration and not go overboard with your personal recommendations or allow the Commission as a whole to become too radical in their suggestions. 4. When a mistake is made, admit the mistake as a unit without trying to fix the blame. ORGANIZATION CHART Anaheim Department of Parks, Recreation, and the Arts Centralia School District Board of T~ustees Citizens of Anaheim t iMagnolia School District -- Board of Trustees City Parks and Recreation Cow~J ~sion City Council (Fiscal i ent) Manager Anaheim Union High --School District Board of Trustees Savanna School District Board of Trustees tDirector of Parks, Recreation, ~nd the Arts Department tMaintenance Cultural Arts Commission Recreation and the Arts ...... Advisory Two-Way Cooperation Direct Responsibility ORDINANCE PROVISIONS ESTAB~£IHING AND OUTLINING DUTIES AND RESPONSIBILITIES OF T]~ COMMISSION: SECTION 1.04.430. A. The Cultural Arts Commission shall ha~e the power and duty to: (1) Recommend ways to maintain and increase the artistic and cultural resources of the City. (2) Encourage and solicit contributions from individuals, groups and trusts for the benefit of Anaheim's Cultural Arts. (3) Advise, when requested, and encourage the Cultural Arts endeavo~of organizations~and groups and promote private initiative. The responsibility for the conduct and leadership of cultural arts programs shall rest with others. (4) Foster understanding and cooperation among the various community groups providing programs in the cultural arts field. (5) Act as a sounding board for various organizations in their efforts to meet the cultural needs of the community. (6) Recommend ways which will better coordinate the use of existing resources and facilities. (7) Conduct studies with a view to formulating ways by which creative activity, high standards and increased oppor- tunities in the arts and culture may be encouraged and promot- ed by community groups in the best interest~of ~he City's artis- tic and cultural programs, together with a ~reater appreciation and enjoyment of the arts by the citizens of Anaheim. (8) Advise and consult public and private groups, schools and state and Federal cultural arts commissions interested in having knowledge or experience in these fields. (9) Recommend on the disbursement of funds or in kind con- tributed to the City for the cultural arts. (10) Advise on the expenditure of capital funds by the City in the field of cultural arts. (11) Advise as the City Council may request on the physi- cal development of any City-owned cultural arts facilities and the use of various City-owned facilities. (12) Be advisory, upon request, to any existing City ad- visory board or commission which is associated with a City de- partment that provides and/or operates cultural arts facilities programs and/or services. (13) Perform such other related duties and functions as the City Counci~ may from time to time direct. General ProvisSons SECTION 1.04.440. Members of the Commission, the Chairman and persons ap- pointed to assist the Commission in making its studies shall serve at no salary, but shall be reimbursed for travel and sub- sistence expenses incurred in the performance of their duties while away from the City of Anaheim in accordance with Council policy and to the extent that appropriations for such travel al- lowance have been provided by the City Council. To the extent possible, the City Manager shall provide stenographer, space, equipment and supplies to perform cleri- cal and typing duties for the CoMmission and/or designate this responsibility. SECTION 1.04.450. There is hereby authorized to be appropriated to the Com- mission such sums for the fiscal period 1968-69 and thereafter as the City Council of the City of Anaheim may appropriate to carry out the purposes of the Commission. SECTION 1.04.420 - ORGANIZATION AND M~ETINGS. A. The Commission shall as soon as practicable after its or- ganization under this ordinance and each year-thereafter, elect a chairman and vice-chairman in accordance with the provisions of Section 904 of the Anaheim City Charter, provided, however, that no officer of the Commission shall succeed himself in of- fice. B. Meetings of the Commission shall be conducted in accordance with Section 904 of the Anaheim Charter, provided, however, that the Commission shall meet at least four times during each calen- dar year. A regular meeting time may be established by the Com- mission. A majority of the members of the Commission shall con- stitute a quorum. SECTION 1.04.460. The Commission is authorized to secure through the City Manager from any department, officer, consultant, commission, board, employee, or other instrumentality of the City of Ana- heim, suggestions, estimates and statistics for the purpose of carrying out the provisions of this ordinance and each such de- partment, office, consultant, commission, board, employee, or other instrumentality of the City of Anaheim through the City Manager is authorized and directed to furnish such information, suggestions, estimates and statistics to the Commission upon request made by the Chairman of the Commission. .jr General Provisions--page 2 B. Im selecting subjects to be studied pursuant to this sec- tion, the Commission: (1) Shall consider requests submitted to it by the City, the schools, other public art and cultural agencies, the Cham- ber of Commerce, and groups or associations in order to maintain, develop and disseminate the City's artistic and cultural resour- ces, and (2) May obtain the advice of amy interested and qualified person in making its studies. Pursuant to this subsectipn the Commission may obtain assistance from such committees and pan- els as may be appointed by the Chairman from among those per- sons professionally qualified in the fields of art and culture with which such. studies are concerned and who are recommended to him by the Commission. C. Not later than thirty days after the end of each fiscal year the Commission shall submit to the City Council a report setting forth its activities pursuant to subsection (A) of this section. In addition, the Commission shall submit to the City Council reports and recommendations with respect to its activi- ties at such time or times as the City Council shall request or the Commission deems appropriate. Membership and Terms of Office of the Con~aission SECTION 1.04.410. A. That the Commission shall be composed of seven members ap- pointed by the City Council and subject to removal by a major- try of the City Council as follows: (1) Five Commissioners shall be selected at large from among the citizens of the City of Anaheim who are recognized for their broad knovledge of or experience in, or for their profound interest in the arts and culture and the business aspects thereof, so as collectively to provide a representa- tive cross-section distribution of membership among the major art and cultural fields with appropriate consideration to be given in the appointment of members to such recommendations as may from time to time be submitted to the City by various groups interested in the various art and culture fields within the City of Anaheim. (2) Two Commi~sioners shall be selected, one each from the Parks and Recreation Commission and the Library Board. (3) The Commissioners appointed at large shall be either qualified electors of the City or shall be owners, officers or partners of business firms or corporations located in and doing business within the City of Anaheim. B. Each at large member of the Commission shall serve for a term of four years, and until their successor is appointed and qualified. The terms of the members first taking office shall expire, aK designated by the City Council at the time of ap- pointment -- two on the 30th day of June of the second year, and three on the 30th day of. June of the fourth year. C. A vacancy occurring before the expiration of a term of an at large Commissioner shall be filled by appointment for the re- mainder of the term. D. The members of the Commission appointed from the Library Board and Parks and Recreation Con~ission shall be appointed and serve for a term to expire u~on expiration of their term on the respective board from which they were selected. E. Any vacancy in the Commission shall not affect its power but shall be filled in the same manner in which the original appointment was made. F. The Mayor and the City Manager, the Library Director, the Parks and Recreation Director, and the Executive Vice-President of the Chamber of Commerce are designated as e__x offici~ members without vote. BYLAWS OF THE CULTURAL ARTS COMMISSION OF THE CITY OF ANAHEIM ARTICLE I. Membership Section 1. The Cultural Arts Commission shall be composed of seven members as provided in Section 1.04.410 of the Municipal Code of the City of Anaheim. Section 2. Five Commissioners shall be selected at large. The Commissioners appointed at large shall be either qualified electors of the City or shall have specific interest in the City of Anaheim. Section 3. Two Commissioners shall be ~selected, one each from the Parks and Recreation Commission and the Library Board. Section 4. The Mayor and the City Manager, the Library Director, the Parks and Recreation Director, and the Executive Vice President of the Chamber of Commerce are designated as ex officio members without vote. Section 1. The Commission shall, first day of July every year, elect man and a Vice Chairman. ARTICLE II. Officers in regular session, following the from their voting members a Chair- Section 2. The term of office shall be one year and no officer shall succeed himself in office. ARTICLE III. Regular Meetings Section 1. The Cultural Arts Commission shall meet in regular session each month at a time and place to be specified, Notification of such meeting should be mailed at least seven days before such meeting. Section 2. In the event the designated day is a holiday, the regular monthly session will be held on the same day in the follow- ing week. ARTICLE IV. Special Meetings Section 1. Special meetings may be called by the Chairman or shall be called upon the written request of two Commissioners. Section 2. The purpose of the meeting shall be stated in the call. Section 3. Except in cases of emergency, at least three days' notice shall be given. ARTICLE V. Quorum A majority of voting members (4) shall constitute a quorum. ARTICLE VI. Absence of Members In the event a Commissioner is absent from three consecutive meetings without formal consent of the Commission, the Commission shall request that he be removed from office and his position declared vacant as pro- vided for in Section 1.04.410 of the Municipal Code. -2- ARTICLE VII. Duties of Commissioners It shall be the duty of each member of the Commission to take an active part in the Commission's deliberations and to act in whatever capacity he may be requested and able to accept. ARTICLE VIII. Committees Section 1. Such committees, standing or special, as are deemed necessary to carry on the work of the Commission shall be appointed by the Chairman with the approval of the Commission. Section 2. The Chairman shall be an ex officio member of all committees. Section 3. Such committees shall not necessarily be restricted to members of the Commission. A member of the Commission, however, shall be either a Chairman or a liaison member of any committee. ARTICLE IX. Procedures of the Commission Section 1. A majority vote of the members present shall be required to carry a motion, proposal, or resolution. All official members present shall vote on every question presented to the Commission. Section 2. In actions proposed by the Chair, unanimous consent thereto shall have the effect of a motion duly carried, without the necessity of a formal vote. Section 3. Under no circumstance is any member to take any action or make any statement committing the Commission as a whole unless given authority to do so by vote of the Commission. -3- ARTICLE X. Communications Section 1. Matters coming from public and from civic organizations to be assured of consideration and action at the stated meeting of the Commission must be received in writing at least seven days pre- ceding the Commission meeting. Section 2. All written communications to outside groups shall be sent out over the signature of a member of the Commission or of a person so officially designated. ARTICLE XI. Parliamentary Authority The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these bylaws or with any Ordinances or provisions of the Charter of the City of Anaheim. ARTICLE XII. Amendment of Bylaws These bylaws can be amended at any regular meeting of the Commis- sion by a majority vote, provided that the amendment has been sub- mitted in writing at the previous regular meeting. -4- CITY OF ANAHEIM CULTURAL ARTS~ CO~MISSION Thursday, July ll, 1974, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California AGENDA 1. CALL TO ORDER AND INVOCATION 2. MINUTES 3. ELECTION OF CHAIRMAN AND VICE CHAIRMAN CO~P31qICATI ONS a. Clarification of who is to enswer communications concerning the Cultural Arts Commission. 5. COMMISSIONERS ' REPORTS a. Anaheim Beautiful--Jack Brown b. Anaheim Heritage--Earl Dahl 1. Carnegie Library 2. Oral History Program Contract C. Anaheim Arts Council d. Foundation--Ruth Salaet s e. State and/or County Arts Alliances--Mary Jones f. Other reports 6. NEWS BUSINESS AND ANNOUNCE~NCS 7. DATE, TIME, AND PLACE OF NEXT MEETING 8. ADJOUP~NT 07017~4kr ! To the Cultural Arts C.~,~,lssion: Two c~*~,,t ssioners will be out of town for the scheduled meeting of the Cultural Arts Commission on July 11 at 12:30 p.m. Two other commissioners cannot meet as scheduled at 12:30 on that date. Therefore, I wish to request the meeting time be changed to 3.'00 p.m. at the Cultural Arts Center on July 11 in order to have a (tUOPU~. Please reply to Kathy Roe if you cannot attend. Sincere ly, Mrs. Norman V. Salaets, Chairman Anaheim Cultural Arts Co~4 ssion CITY OF ANAHEIM CULTURAL ARTS COMMISSION Monday, June 10, 1974, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, CA 92805 AGENDA 1. CALL TO ORDER AND INVOCATION 2. MINUTES 3. C ON~FJNICATIONS 4. COMMISSIONERS' REPORTS a. Anaheim Beautiful--Jack Brown b. Anaheim Heritage--Earl Dahl c. Anaheim Arts Council--Vi Wheeler and/or June Travers d. Foundation--Ruth Salaets e. State and/or County Arts Alliances--Mary Jones f. Other Reports 5. REVIEW OF ARTS COUNCIL BYLAWS 6. NEW BUSINESS AND ANNOUNCEMENTS ?. DATE, TIME, AND PLACE OF NEXT MEETING Monday, July 8, 197~, 3:00 p.m. Anaheim Cultural Arts Center 8. ADJOURNMENT 060374kr MEETING CITY OF ANAHEIM CULTURAL ARTS CO~4ISSION Monday, May 13~ 1974, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, CA 92805 AGENDA 1. CALL TO ORDER AND INVOCATION 2. MINUTES 3 · CO~S4UNICATICNS 4. REPORT FROM THE CAC SECRETARY ON HER WORK ACTIVITIES 5. CO~[ISSIOHER' S REPORTS a. Anaheim Beautiful--Jack Brown b. Anaheim Heritage--Earl Dahl Anaheim Arts Council--Vi Wheeler and/or June Travers d. Foundation--Ruth Salaets e. State and/or County Arts Alliances--Mary Jones f. Other Reports 6. UNION PACIFIC STATION--Mary Jones and/or John Collier 7. NEW BUSINESS AND ANNOUNCEMENTS 8. DATE, TIME, AND PLACE OF NEXT MEETING Monday, June 10, 197~, 3:00 p.m. Anaheim Cultural Arts Center 9. AD JoURN]V~NT 05087~kr Apri~ 8, ~74, B:00 p.m. Anaheim Cultural Arts Cen~e~ 9Bi North Harbc~ ~oule~ard 3. AGENDA ~oFos~ CHAmE OF ~ FOR ~ ~ A~ RECTOS ~mmm~ (See A~aclment A) d. yc,,~a+.ic~--Ruth Salaets e o Sta~e azd/cr County Ax-ts AMAaaces--Mary Jc~es U~ON PACIFIC STATX0~-Max~ Jcaes -,~/~r Joh~ Collier DATE, TIME, A~D.PL~E ~ ~T Ma2 1~, 197~, ~.00 p.m. Anaheim Cu~t~x-al AF~o Center CITY OF ANAHEIM CULTURAL ARTS CO~ISSION March 11, 1974, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California 92805 AGENDA Anaheim Beautiful--Jack Brown Anaheim Heritage--Earl Dahl Anaheim Arts Council--Vi Wheeler and/or June Trivets Foundation--Ruth Salaets State and/or County Arts Alliances--Mary Jones 6. UNION PACIFIC STATION--Mary Jones and/or John Collier 7. NEW BUSINESS AND ANNOUNCE~.IITS 8. DATE, TIME, AND PLACE OF NEXT ~SEETING April 8, 1974, 3.00'~ p.m. Anaheim Cultural Arts Center 9. ADJOURNMENT ! CITY OF ANAHEIM February ll, 1974, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Bou%evard Anaheim, California 92805 CAIJ~ TO ORDER INVOCATION CO~3NICATIONS BUDGET REVIEW COI~ISSIONERS ' REPORTS b. do fo AGENDA Anaheim Beautiful--Jack Brown Ad Hoc Committee 1. Rsview of discussion at Joint c~wmtssion me*.ting Anaheim Heritage--Earl Dahl Anaheim Arts Council--Vi Wheeler and/or June Travers Foumtation- -Ruth Salaets State and/or County Arts A~Liances--Mary Jones 7. UNION PACIFIC 8TATION--Mar~ Jones and/or John Collier 8. A D/O a A NOU CEM TS 9. DAhlia, TIK~, AND PLACE ~ ~ ~f~ ~h 11, 1~4, 3:~ p.m. ~e~ Ou~t~a~ ~s Center ~F~ETING: CITY OFANAHEIM CULTURAL ARTS CO~94ISSION January 14, 1974 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California 92805 AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. CO~%Vb/tICATION8 5. FOUNDATION REPORT--Ruth Salaets 6, COmmITTEE REPORTS a. Anaheim Beautiful--Jack Brown and John Seymour b. Ad Hoc Co-~ttee--Mary Jones or Jack Brown c. Anaheim Heritage--Earl Dahl 1. Bicentennial--Anaheim d. Anaheim Arts Council--Vi Wheeler or June Travers e. Special Events ami Awards--Jack Brown 7. OTHER BUSINESS OR REPORTS a. State and County Arts Alliances--Mary Jones b. Union Pacific Station--Mary Jones 8. DATE, Tiffin, AND PLACE OF NEXT MEETING February 11, 1974, 3:00 p.m. Anaheim Cultural Arts Center 9. ADJOURN~NT Description of Orchestra instrumental l.ldsic Proje~ for the 5th and 6th.grade students of the Anaheim Schools, Return the orchestra instrumental progrs~n to the elementary schools ~'hloh will: 1. Provide a musical program of enrichment wb~ich contributes to the fine charaCter of an individual. 2. Provide opportunity and eucour~ement for talented and apt studenbs through a well orza~)ized musical experience. ~. To discover and encourage talent. 4. Provide instruction of orchestra instruments (soectfically strin~ed) which will help build an instrumental progrsm including a beglnniug or?hesv, ra, intermediate, advanced orchestra and create a local spmphony orchestra which v;oold constantly be augmented .by the progressing n~sicians from the §th ~_ud 6th grades through high school. 6. The local s~naphony orchestra v, ould provide opportunity for al~ ~ersons of all ages, races emd creeds to perform ~ngether in ~hat is considered the most perfect large musical medium available by which to convey the finest musical thought. Total number of 5th and 6th grade students in Anaheim: 6,089 Number of students expected to be involved (20~ : 1~120 Number of people affected by this program: 50,000 to 60,000 Geographic areas this pr~ect Will affect: All of Anaheim, surrounding cities and Orange ~unty. Also colleges which the. graduating students v,.ill attend. Results anticipated: 1. Interest and knowledge ofoplayin~, an orchestral instrument. 2~. (specific emphasis on ~trings,. Preoare and establish a continuing program of orchestra instrumental instruction. S. Establish a progressive orchestra program w~ch would include: beginning orchestra, intermediate, advanced and a local s~uuphony orchestra whimh v'ould include ~ll ages. 4. The totel pro,ram v, ould contribute to the integrity and morale cf the community and help sustain our high ideals. How projeCt will 1. continue after CAC Grant: Some school offisials have felt that ~,hen budgets had to be cut that music and the arts were not so necessary and could be deleted from the school program. The instrumental program zhich was in the Anaheim Elementary schools was dropped in June 1966. }bkny parents and a~zt school officials have tried to get it back but said there was no money. We strongly feel that with som~ outstandir~ teachers working in this oiler program that we can stimulate the interest of not only the parents but the school officials end they will find a way to continua it. It could be continued ~ithsome money from the schools as well as parents involving fund r~ising. It has been done and can be done. BUDGET: mx teache;s ( rS,OS0.00 each) .................... S$0,000.00 t~[usic stands (610 at : 5,00 each) ..] ................ $~050.00 8~ size cellos (2~ at ~SO0.O0 each) i;;ii:!!!i!!i:::::. ..... 1~,000.00 si e basses at ; 0.00 e ch) , 0o.oo Instruction includes: Glass instruction : 2 days a v~ek Combined scbhols full orchestra rehearsal: 1 day a v.~ek Total expense c~uld be cut in half if this was done in the 6th grade only which would also be very effecti~~. CITY OFANAHEIM CULTURAL ARTS CO~4ISSION November 12, 1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard .~naheim, California 92805 AGENDA 1. CALL TO oRDER 2. INVOCATION 3. MINUTES CON~{UNICATION~ 5. FOUNDATION REPORT--Ruth Salaets 6. WoRK ACTIVITIES OF CAC SECRETARY APPROVED BY COMMISSION 7. CO~S4ITTEE BEPORTS a. Anaheim Beautiful--Jack Brown b. Ad Hoc Committee--Mary Jones or Jack Brown Anaheim Heritage--Earl Dahl d. Anaheim Arts Council--Vi Wheeler or June Travers e. Special Events and Awards--Jack Brown 8. OTHER BUSINESS OR REPORTS a. Report on Orange County Arts Alliance--Mary Jones b. Union Pacific Station--~ry Jones 9- DATE, TIME, AND PLACE OF NEXT MEETING Monday, December 10, 1973, 3:00 p.m. Anaheim Cultural Arts Center 10. ADJOURNMENT CITY OF ANAHEIH October ~, 1973, 3:00 p.m. Anaheim ultural Arts 'enter 331 North i~rbor Loulev~rd £n~heim, '~!ifornia ~2C05 AG'%N )A 1. ~ALu TO 2. INVOCATION 3. i.ilNUTEZ 4. C ~4UNICATiON5 5. FOUN;~,TION R~Z~P,T--Ru~h [~alae~s 3. C0i-~.iITTEZ R~2PORTS a. Jnaheim Beautiful~-Jack b. Anaheim Arts 5ouncil--Vi ~eeler c. Anaheim Heritage--TZarl Pahl d. Cpecial ~vents and Awards--Jack e. Ad Hoc ,o~z~tee--~s, ry Jones or Jac~ .al~o~a Arts 2ounc~ls Conference-- a. 5aport on f~lliance of" ' '~ ' ;,~ Jones or June Travers b. Report on Orange ~unty ArCs ~lliance--}.~ary Jones c. '~ion Pmcific station u. DATE, TIii~, AND P~CE 9F i{i:iT i.iEETING i[onJay, Hovember 12, 1973, 3:00 p.m. Anaheim ?.ultural ArAs '~en=er ). A)JO~ ~ENT MEETING: CITY OF ANAHEIM CULTURAL ARTS COI~,IISSION September 17, 1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California 92805 AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. CO~5~UNICATIONS 5. FOUNDATION REPORT--Mrs. Salaets 6. COMMITTEE REPORTS 7. OTHER BUSINESS OR REPORTS a. Report on Alliance of California Arts Councils Conference-- DATE, TIME, AND PLACE OF NEXT MEETING Monday, October 8, 1973, 3:00 p.m. Anaheim Cultural Arts Center Mrs. Travers or Mrs. Jones Report on Orange County Arts Alliance--ilrs. Union pacific Station Jones 9. ADJOURNI,~ENT MEETING: CITY OF ANAHEIM CULTURAL ARTS COMMISSION August 13, 1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California 92805 AGENDA 1o CALL TO ORDER 2. INVOCATION 3. MINUTES 4. ELECTION OF A VICE CHAIRMAN 5. COMMUNICATIONS 6. FOUNDATION REPORT '' 7. COMMITTEE APPOINTMENTS 8. COMMITTEE REPORTS 9. OTHER BUSINESS A. Discussion of Palo Alto Conference September 7, 8, and 9 B. Union Pacific Station 10o ORANGE COUNTY ARTS ALLIANCE REPORT AND ALLIANCE OF CALIFORNIA ARTS COUNCILS REPORT--Mrs. Jones tl. DATE, TI~, AND PLACE OF NEXT MEETING Monday, September 10, 1973, 3:00 p.m. Anaheim Cultural Arts Center 12. ADJOURNMENT MEETING: CITY OF ANAHEIM CULTU]LAL ARTS COMMISSION July 9, 1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California 92805 A G E N D A ~i 1o CALL TO ORDER 2. INVOCATION 3. MINUTES 4. ELECTION OF OFFICERS 5. FOUNDATION REPORT 6. COMMITTEE REPORTS a. Anaheim Arts Council Paul King b. Special Ad Hoc Committee Jack Brown 7. REPORT ON THE CALIFORNIA ARTS ALLIANCE BOARD OF TRUSTEES MEETING 8. OTHER BUSINESS 9. QUESTIONS AND ANSWERS FROM THE PRESS 10. DATE, TIME, AND PLACE OF NEXT MEETING Monday, August 13, 1973, 3:00 p.m. Anaheim Cultural Arts Center 11. ADJOURnmENT MEETINGS YOU MIGHT WANT TO ATTEND DURING JULY July 9 Monday 3:00 p.m. Cultural Arts Commission meeting Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California July 10 Tuesday 12 Noon Anaheim Arts Council Palms Restaurant 1110 East Orangethorpe Anaheim, California A luncheon meeting July 11 Wednesday 7:30 a.m. Anaheim Beautiful Board of Directors meeting (Commissioners are welcome to attend) Carl's Restaurant Harbor and Broadway Anaheim, California Coffee and donuts are available July 12 Thursday 7:30 p.m. Anaheim Foundation for Culture and the Arts Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California July 19 Thursday 5:00 p.m. Parks and Recreation Commission meeting Sir George's 400 South Euclid Anaheim, California A dinner meeting MEETING: CITY OF ANAHEIM CULTURAL ARTS COMMISSION June 11, 1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California 92805 AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. FOUNDATION REPORT 6. COMMITTEE REPORTS ao Anaheim Arts Council Paul King b. Special Ad Hoc Committee 7. REPORT ON ORANGE COUNTY ARTS ALLIANCE 8. SUMMARY OF CARROUSEL PROGRAM 9. OTHER BUSINESS 10. QUESTIONS AND ANSWERS FROM THE PRESS 11. DATE, TIME, AND PLACE OF NEXT MEETING Monday, July 9, 1973, 3:00 p.m. Anaheim Cultural Arts Center 12. ADJOURNMENT Mary Jones Ruth Salaets CITY OF ANAHEIM CULTURAL ARTS COMMISSION MEETING: April 9, 1973, 3:00 p.m. Anaheim ~ultural Arts Center 931 North Harbor Boulevard Anaheim, California AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. FOUNDATION REPORT 6. COMMITTEE REPORTS a. Anaheim Arts Council---Paul King b. Awards Committee----Jack Brown 7. REPORT ON ORANGE COUNTY ARTS ALLIANCE--Mrs. Jones 8. OTHER REPORTS 9. OTHER BUSINESS 10. QUESTIONS AND ANSWERS FROM THE PRESS 11. DATE, TIME, AND PLACE OF NEXT MEETING Monday, May 14, 1973, 3:00 p.m. Anaheim Cultural Arts Center 12. ADJOURNMENT EXECUTIVE SESSION of the ANAHEIM CULTURAL ARTS COMMISSION MARCH 19, 1973 AGENDA Review and discussion of the proposed position of director as contained in the budget request for fiscal year 1973-74. 2. Plans and procedures for the forthcoming workshop meeting. Determination of who is to be invited to attend the forth- coming workshop meeting. 4. Other matters. 5. Adjournment. Information on Keith Murdoch's schedule Luncheon dates open: March 22, Thursday March 26, Monday March 28, Wednesday March 29, Thursday April 2, April 4, April 5, April 9, Monday Wednesday Thursday Monday (Commission meeting, 3:00 p.m.) 1o Did not inquire beyond April 2. These are luncheon dates open; did not inquire about evenings 3. If Mr. Murdoch is unable to attend, would his assistant do? MEETING: CITY OF ANAHEIM CULTURAL ARTS COMMISSION March 12, 1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California PRESENT: ABSENT: AGENDA 1, CALL TO ORDER 2, INVOCATION 3, MINUTES 4. COMMUNICATIONS 5. FOUNDATION REPORT 6. COMMITTEE REPORTS 7. REPORT ON ORANGE COUNTY ARTS ALLIANCE---MRS. 8. OTHER REPORTS 9. OTHER BUSINESS 10. QUESTIONS AND ANSWERS FROM THE PRESS 11. DATE, TIME, AND PLACE OF NEXT MEETING MONDAY, APRIL 9, 1973, 3:00 p.m. ANAHEIM CULTURAL ARTS CENTER 12. ADJOURNMENT JONES MEETING: CITY OF ANAHEIM CULTURAL ARTS COMMISSION February 5, .1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California PRESENT: ABSENT: AGENDA 1. Call to order 2. Invocation 3. Minutes 4. Communications 5. Foundation report 6. Committee reports 7. Other reports 8. Other business 9. Questions and answers from the press 10. Date, time, and p,lace of next meeting Monday, March 12, 1973, 3:00 p.m. Anaheim Cultural Arts Center 11. Adjournment MEETING: CITY OF ANAHEIM CULTUP~L ARTS CObCMISSION January 8, 1973, 3:00 p.m. Anaheim Cultural Arts Center 931 North Harbor Boulevard Anaheim, California PLEASE NOTE CHANGE IN LOCATION AND TIME OF MEETING PRESENT: ABSENT: AGENDA 1. CALL TO ORDER 2. INVOCATION 3. MINUTES 4. COMMUNICATIONS 5. FOUNDATION REPORT -- Summary of discussion with City Manager 6. COMMITTEE REPORT -- Cultural Arts Coordinating Committee Earl Dahl 7. OTHER REPORTS 8. OTHER BUSINESS 9. QUESTIONS AND ANSWERS FROM THE PRESS 10. DATE, TIME, AND PLACE OF NEXT MEETING :Monday, February 5, 1973, 3:00 p.m. Anaheim Cultural Arts Center 11. ADJOURNMENT CgLTURA~ ARTS COMMISSION Jack'~Brown AUHSD 50~rescent Way Anaheim (W) 956-6638~cy Eileen or (H) 637-OO81 ~Mary Lou Earl E. Dahl 1807 Chalet Ave. Anaheim 92804 (W) 535-6015 (H)'774-8902 Mrs. Wesley V. Jones (Mary) Mgr. D~sneyland Con~nunity Affairs 1313 S. Harbor Ana. 92802 (W) 533-4456 x 538 Secy (H) 535-7351 Lyn Martin Sklar 1664 Carnelian Anaheim 92802 (W) 213/240-9430 (H) 778-614~ Clll,TLIRAL ARTS C.O,~.Pdl SS] ONERS As of August, ]976 Served* Appo~nl ment Resigned $ ,- ~ ........ Years ~Ionths JACK BRO~ ~ ~ AUG ]970 ~ ~ : 6 JOE BUTTERWORTH MAY 1975 JULY 1975 2 EARL D~JtL ~/~-/~' NOV ]970 5 9 DIXIE EDI/ARDS OCT ]968 bt~R ]969 5 P~%GON FLANNERY SEPT 1972 JULY 1973 10 MARY .]ONES ~/~' /v"~ OCT 1968 7 10 PAUL KING FEB ]972 JULY 1973 t 5 A. L. MAHONEY NOV 1969 JUNE 1974 4 7 C. B. MILLER OCT 1968 SEPT 1970 1 11 JA~S NAG,~\IATSU 3ULY 1969 JULY 1970 LI,EWELI. YN OVEPdtOL'F SEPT 1974 MAR 1975 6 DAN ROWL.AND OCT 1968 OCT 1969 1 BERNARD SMITH APR 1969 .JAN 1972 2 9 RUTH SALAETS '/~ OCT 1968 ~/~ ';' 7 10 btARTY SKLAR ~" JULY 1975 1 1 AARON TOFIELD APR 1969 OCT 1972 3 6 JUNE TRAVERS JULY 1973 JULY 1976 3 NORVALD ULVESTAD OCT 1968 Deceased 6/69 8 VI. ~]tEELER JULY 1973 JULY 1976 3 *Computed time served from appointment dpte, even though the first meeting of the Commission was not until May 6, 1969 and some Commissioners did not attend a meeting in the actual month of appointment. EXECUTIVE OFFICERS OF ORGANIZATIONS For the Cultural Arts Commission Robert Carlberg, President 1782 Beacon Avenue Anaheim, CA 92804 Home--772-2849 Work--956-6773 ANAHEIM ARTS COUNCIL ~/ -{~ Charl~te Sale,. Cor'he~pondi~g ~cret~r~/ 1186 S.~d~a 928o6 7~6-3023 Be Douglas, Vice President 2314 E. Ball Road Anaheim, CA 92806 772-4522 Patsy Ray, Treasurer 630 N. Anaheim Boulevard Anaheim, CA 92805 533-5271 Nancy Jenkins, Recording Secretary Anaheim City School District 412 E. Broadway Anaheim, CA 92805 535-6001 ANAHEIM BEAUTIFUL Leta Archer, President Anaheim Cultural Arts Center 93t N. Anaheim Boulevard Anaheim, CA 92805 533-3460 Julio Me-~-a~o, First Vice President 500 N. Euclid Anaheim, CA 92801 635-3431 Thelma Jordan, Corresponding 'Secretary 1132 Park Avenue Anaheim, CA 92801 535-7084 Margie Hunt, Treasurer 557 S. Rio Vista Anaheim, CA 92806 630-2207 Bill Devitt, Second Vice President 203 S. Hacienda Anaheim, CA 92804 635-9547 Dora Gene Golder, Parliamentarian 737 N. Clementine Anaheim, CA 92805 772-5373 Rita Strom, Recordin9 Secretary 211S. Kingsley St. Anaheim, CA 92806 630-1629 CULTURAL ARTS COMMISSION MINUTES - DISTRIBUTION 1 for 1 for 1 for 1 for 1 for 1 for 2 for 2 for i for 1 for 1 for 1 for each Cultural Arts CoF~issioner - in folder (names/addresses under glass on desk) Jim Ruth - in folder Patsy Ray - in folder Lloyd Trapp - in folder Secretary - in folder Councilwoman Miriam Kaywood - in folder Bill Griffith (Library) Mail in city mail (Harry) to Laura Krist, Library. (Write on the top corner, in pencil, Mrs. Schultz on on set and Mr. Griffith on the other) No folders, these are just stapled in the left hand corner. City Manager's Office - no folder Larry Sierk - no folder Anaheim Chamber of Commerce 130 S. Lemon Anaheim, Ca. 92805 Leta Archer - no folder Anaheim Cultural Arts Center 931 N. Harbor Anaheim, Ca. 92803 Andy Deneau 225 N. Claudina Anaheim, Ca. 92801 Parks & Recreation Commission Chairman Gary Krieger - No Folder 3354 W. Faircrest Anaheim 92804 For the City Clerk you send the following, all separate (not as the sample shows) 10 Minuets 6 Agendas 10 Minutes of Arts Council (no agenda) 10 of any other pertinent report but not Arts Section report Notice of meeting postcard should go to all Cor~nissioners, City Clerk, Anaheim Bulletin and the following list of people: Shirley M¢Craken, Pres. American Assoc. of Univ. Women 6553 E. Calle del Norte Anaheim, 92807 Ana-Modjeska Players c/o Patsy Ray (just give to her) Sylvia Bula Anaheim Chamber of Commerce City-County Gov't. Committee 1730 W. La Palma Anaheim DISTRIBUTION CULTURAL ARTS COMMISSION MINUTES AND AGENDAS l 1 1 note: each Cultural Arts Commissioner--in folder Chairman of Parks and Recreation Commission v~h. ,,~-~--~ ~ ~ ~ r -- i n fo 1 de r i'5~ _ ._-T:' .~'-~, ~loyd Trapp--in folder ~ Patsy Ray--in folder Austin--in folder if he's 9oin9 to the meetin set in minutes book Secretary--in folder Bill Griffith (mail to: Laura Krist, Library. Indicate one is for Mrs. Schultz--I write her name in pencil on the minutes and agenda) City Manager's Office Larry Sierk Anaheim Chamber of Commerce 130 South Lemon Anaheim, CA 92805 Leta Archer Andy Deneau Minutes to City Clerk ) do not have minutes stapled to Agendas to City Clerk ) agendas/reports [~,'T Notice of meeting (postcard) to Edie, PlO, Convention Center Agendas means agendas plus all attached reports) Run: 35 minutes 40 agendas/reports 30 postcards ) take a few extras to the meeting (You will need more agendas than minutes for the meetings) (On letters to City Clerk, i.e. recommendations from the Commission--sent original; they will xerox and put in the various packages they make up) HereIs the llstin9 I have to send ~'.~.invitations to the next CAC meeting. V--Do you think thank you notes from the ~,Oct. 6 th meeting are approp[iate at this late date? (I don't) ~' ~_.).~_ For the future th sha,, I' n the file cabinet (they look )ike~ ~ither thank you notes, or invitations) or are they for something super special and you would prefer use 3-u~ cards~. / /;.L' -... :. 4' Members Anaheim Cultural Arts Commission September 9, 1974 Jack .E. B~own Anaheim Union High School District 501 Crescent Way Anaheim, CA 92801 Other address: Work--956-6630 Home--637-0081 Member-at-Large. Appointed August-!970' Current?sfterm:.~ J,.~u~e 30, 1971 to June 30, Z9~5. ~ 9-/9 Earl E. Dahl '"lSO?'Chalet Avenue Anaheim, CA 92804 Other address: Lincoln School 1413 East Broadway Anaheim, CA 92805 Work--535-6015 Library Board. Appointed November 1970. Current term: June~Q, 1973 to June 30, 1977 Mrs. Wesle~ V. Jones (Mary) 1313 South Harbor Anaheim, CA 92802 Werk--533-4~56, x538 Home--535-7351 Other address: 81o west Wilhe!m~na Anaheim, CA 92805 Member-at-Large. Appointed October 1968. Current term: June ~0, 1971 to June 30, 1975. CUL~IJRAL ARTS CObOl SSIONERS 1st Mtg. Appointed Jack Brown Oct ~0 Aug 70 Joe Butterworth Apr 75 May 75 Earl Dahl Nov 70 Nov 70 Dixie Edwards Oct 68 Ragon Flanner¥ Oct 72 Sep 72 Mary Jones May 69 Oct 68 Paul King Feb 72 F~b 72 A. L. Mahoney Nov 69 Nov 69 C. B. Miller May 69 Oct 68 James Nagamatsu Aug 69 Jul 69 Llewellyn Overholt Jul 74 Sep 74 Dan Rowland May 69 Oct 68 Bernard Smith May 69 Apr 69 Ruth Salaets May 69 Oct 68 Marty Sklar Jul 75 Jul 75 Aaron Tofield May 69 Apr 69 June Travers Aug 73 Jul 73 Norvald Ulvestad May 69 Oct 68 Vi h"neeler Aug 73 Jul 73 Resigned Jul 75 Mar 69 Jul 73 Jul 73 Jun 74 Sep 70 Jul 70 Mar 75 Oct 69 Jan 72 Oct 72 Jul 76 deceased 6/69 Jul 76 As of August, 1976 served* 5 7 1 4 1 Months 10 3 .9 9 3 S 7 4 11 8 5 8 3 t S 11 11 *Computed time from first meeting attended, not from appointment date. For instances there is no indication Dixie Edwards ever attended a meeting. The Commission was established in October, 1968 but the first meeting with minutes was not held until May 6, 1969. PARK AND RECREATION DEPARTMENT Intra-Departrnenta! M.morandum TO: FROM: RE: LLOYD 8 PATSY JAMES D, RUTH CULTURAL ARTS JULY 26 1976 I WOULD LIKE FOR THE TWO OF YOU TO PREPARE A REPORT THAT WILL ULTIMATELY BE GIVEN TO THE COMMISSION AND CITY COUNCIL RELATIVE TO THE STATUS OF THE ARTS IN ANAHEIM. (PR'IOR TO THE AUGUST 18 MEETING.) I WOULD LIKE THE REPORT TO TAKE THE FOLLOWING APPROACH: HISTORICAL DATA - THE EVALUATION OF THE ARTS IN' ANAHEIM - LEGISLATIVE ACTIONS FORMING THE ARTS COMMISSION - CULTURAL ARTS CENTER, ETC. - BASIS FOR THE AGREEMENT. INVENTORY OF WHAT PROGRAMS AND SERVICES RELATIVE TO.THE ARTS ARE NOW OFFERED IN THE CITY - BY GROUPS OR AGENCY. THE CURRENT GOALS AND OBJECTIVES OF THE CULTURAL ARTS - COMMISSION ROLE OF COMMISSION- PAST ACCOMPLISHMENTS, IF ANY. CURRENT ROLE OUR DEPARTMENT IS PROVIDING AND CFFERING SUPPORTING SERVICES FOR THE ARTS IN ANAHEIM. BE SPECIFIC AND INCLUDE COSTS AND PROFESSIONAL BACKGROUND OF OUR STAFF.' SURVEY OF HOW OTHER CITIES AND COUNTIES PROVIDE FOR THE ARTS. PHILOSOPHY, OBJECTIVES, FINANCIAL SUPPORT. INCLUDE ANY NATIONAL OR STATE-WIDE SUPPORTING INFORMATION. (NOT JUST ORANGE COUNT). BE SPECIFIC. 6. WHAT IS YOUR PERCEPTION AND RECOMMENDATIONS ON: A. ROLE OF THE DEPARTMENT IN FUTURE OF THE ARTS IN ANAHEIM. B. ROLE OF CULTURAL ARTS COMMISSION. C. ROLE oF CULTURAL ARTS CENTER. EVALUATION DF CURRENT SERVICES OFFERED BY OUR DEPARTMENT; WHAT CHANGES DR NEW DIRECTIONS WE SHOULD TAKE. WHAT ARE THE CURRENT AND IMMEDIATE CULTURAL NEEDS DF THE CITY THAT ARE GOING UNMET? HOW WOULD WE MOVE TO FILL THAT VACUUM. P&R--77 TO~ LLOYD & PATSY RE: CULTURAL ARTS DATE, JULY 26, 1976 How DO YOU pERCEIVE THE ROLE OF THE OTHER ART GROUPS IN THE COMMUNITY IN MEETING FUTURE NEEDS. I WOULD LIKE THE TWO OF YOU TO BEGIN AS A PRIORITY PROJECT. PLEASE GIVE ME EITliER A DRAFT OF THE OR WHATEVER PORTION IS C~MHLblEU ~, WORK ON THIS IMMEDIATELY COMPLETE REPORT ~~ I PLAN TO LEAVE FOR VACATION BFGINNING 7-31-76 AND WILL RETURN ON TUESDAY 8-10-76. WE MUST HAVE A FINAL DRAFT BY THE 10TH FOR MY FINAL REVIEW. JDR:oo 75~112 Cultural Arts Center, 931 North Harbor Boulevard Anaheim, California - COUNCIL MINUTES - February 10~ 1975~ 7:30 P.M. The City Council of the City of Anaheim met in adjourned regular session. PRESENT: ABSENT: PRESENT: PRESENT: COUNCIL MEbIBERS: Kaywood, Seymour (arrived at 7:35 P.M.) and Thom COUNCIL MEMBERS: Pebley and Sneegas CULTURAL ARTS COMMISSION: Brown, Salaets, Dahl, Jones, Overholt, Wheeler and Travers CITY MANAGER: Keith A. Murdoch CITY ATTORNEY: Alan R. Watts CITY CLERK: Alona M. Hougard P;HIKS, RECREATION AND THE ARTS DIRECTOR: John J. Collier RECREATION SUPERINTENDENT: Lloyd J. Trapp RECREATION SUPERVISOR: Patsy Ray CHAIRMAN OF THE PARK AND RECREATION COMMISSION: Dr. Butterworth MOTHER COLONY ADVISORY BOARD: Sarah Pearson RED CROSS: Mrs. Eileen Anthony ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS VICE PRESIDENT: Mrs. Pat Jones ANJRIEIM FOUNDATION FOR CULTURE AND THE ARTS TREASURER: Mr. Robert J. Anthony Prior to the meeting the City Council and the Cultural Arts Commission Members were presented with a packet of informational material containing an agenda for this evening's meeting, copies of the ordinance and Municipal Code relating to the establishment and organization of the Cultural Arts Commission; bylaws, organizational chart and minutes of the joint meeting held between the Cultural Arts Commission and the Park and Recreation Commission, January 31, 1974. Mayor Thom called the meeting to order at 7:30 P.M. and suggested that this be basically an informal work session as it is called for the purpose of information and to fulfill the stated intention of the City Council to meet with all boards and commissions to identify purposes, goals and objectives. I. PURPOSES~ GOALS AND OBJECTIVES OF THE CULTURAL ARTS COMMISSION: Chairman Dahl summarized that the ~jor function of the Cultural Arts Commission is to act as an arm of the City which can explore in detail the potentialities of Cultural Arts' programs and develop cooperation among members of the community, and then reflect the feelings of the community, making recommendations for greater cultural activities in the City. He reviewed the history of the forma- tion of the Commission as well as the establishment of the Cultural Arts Center. II. DISCUSSION OF THE RELATIONSHIP OF THE CULTURAL ARTS COMMISSION WITH ITS SUBCOMMITTEES~ THE CULTURAL ARTS FOUNDATION~ MOTHER COLONY HOUSE BOARD AND THE PARK AND RECREATION COMMISSION: Mayor Thom inquired what committees the Cultural Arts Commission currently has working, and Commissioner Dahl responded that their sub-committees are Anaheim Beautiful, Anaheim Arts Council and the Heritage Committee. It was stressed by Commissioner Dahl and other Commission members that the Anaheim Foundation for Culture and the Arts is not directly tied to the Commission although one member of the Commission, currently Mrs. Salaets, also serves as representative on the Foundation Board, as specified in the Foundation bylaws. The Commission members further explained that the Anaheim Foundation for Culture and the Arts is an incorporated non-profit entity which has the responsi- bility of operating the Cultural Arts Center with some assistance from the City on the landscaping and building maintenance, and accepts grants of money whereas the City cannot. 75-113 Cultural Aris Center, 931 North Harbor Boulevard Anaheim~ California - COUNCIL MINUTES - February 10~ 1975~ 7:30 P.M. 1. To be able to receive funds privately. 2. To encourage and solicit contributions from individuals, groups and trusts for the benefit of cultural arts. Commissioner Jones related that part of the rationale for establishment of the Foundation was the attitude of the City Council at that time, which indi- cated that they would not favor the Cultural Arts Center as a City-operated function. That Council stressed this should be citizen supported and operated and for that reason the Foundation ultimately became a reality. She pointed out that the members of the Cultural Arts Commission were in agreement that the Cultural Arts Center project be citizen supported. Mr. Murdoch pointed out that part of the impetus behind that Council decision was the interest of the citizens themselves who wished a facility strictly non-City operated, and this also served to elicit a favorable response from the local newspaper which most likely would not have been the case were it to be a City project. The discussion next led to the relationship and connection between the Cultural Arts Commission and the Park and Recreation Commission, and it was pointed out that the budget for Parks, Recreation and the Arts program, which is comprised of funds coming from the school districts and City, is reviewed by the Park and Recreation Commission since that Commission has representatives appointed from each involved school district. That portion of this budget which relates to the Cultural Arts program is within the jurisdiction of the Cultural Arts Commission, who act in an advisory capacity regarding these programs to the Park and Recreation Commission. Commissioner Dahl pointed out that there are occasions such as in connec- tion with the Oral History Program, when the Cultural Arts Commission works in conjunction with the Library Board. In connection with the Cultural Arts Commission advisory capacity on cultural activities to the Park and Recreation Commission, Commissioner Salaets contended that the Commission has not been consulted on these matters. Commis- sioner Overholt noted that one workshop session has already been held on the Cultural Program administered by the Parks, Recreation and the Arts Department, and Commissioner Dahl advised that this item was not completed at the work session but that the February 13, 1975 Cultural Arts Commission meeting will be adjourned to a work session on that budget. Commissioner Brown stressed that the interrelationship between Cultural Arts and the Park and Recreation Commission has made significant progress, and they do request input from the Cultural Arts Commission for which opportunity he is grateful. He indicated he did not feel that the Cultural Arts Commission was subservient to Park and Recreation, but that there has been a productive interchange between the two Commissions. The basic problem area, according to Commissioner Brown, lies in the fact that Cultural Arts Commission does not have direct supervision over a total City financed cultural program activity. Mayor Thom indicated that he would like to hear concurrence in the matter by all Commission members, since this contention was one of the reasons the meeting was called. Dr. Butterworth, as Chairman of the Park and Recreation Commission, indi- cated he concurred on receiving input from the Cultural Arts Commission. III. REPORT - WORKING COMMITTEES OF CULTURAL ARTS COMMISSION AND PROJECTS IN PROGRESS: Commissioner Dahl briefly reported that thm OrR] ~nrv Prn~rmm {e 75-114 Cultural Arts Center, 931 North Harbor Boulevard Anaheim~ California - COUNCIL MINUTES - February 10~ 1975~ 7:30 P.M. Commissioner Violet Wheeler, who is also the President of the Anaheim Arts Council reported on their current activities, these being the Cultural Arts calendar, the Directory of Anaheim Arts Organizations. She described the com- munity box office at the Anaheim Plaza at which tickets and information are available regarding cultural events. ~,e second annual soiree and auction will be conducted in April. She further noted that the Anaheim Arts Council, in connection with their goal to encourage the expansion of arts education programs in the schools, have a study committee working on needs projections for cultural arts facilities in the future. The Redevelopment Commission has requested sug- gestions and reco~m~endations in this vein and these will be forwarded, once approved by the Cultural Arts Commission. IV. DISCUSSION OF THE HERITAGE COMMITTEE~ ITS RESPECTIVE ROLE IN HISTORICAL BUILD- ING PRESERVATION IN REDEVELOPMENT AREA AND BICENTENNIAL: In reply to Mayor Thom, Commissioner Dahl listed the following as members of the Heritage Committee: Chairman Andrew Deneau, Eleni Boukidis, Sarah Pearson, D. Cameron Spicer, Vera Wilson, Eileen Anthony, Bill Jones, Ruth Salaets and Homer Wallace. Mrs. Sarah Pearson and Mrs. Eileen Anthony stated that they have never performed any function as members of the Heritage Committee of the Cultural Arts Commission. Mrs. Anthony filed a letter and stated that she was a member of the Heritage Committee of the Bicentennial Commission, however, for the Chamber of Commerce. Councilwoman Kaywood inquired whether the Heritage Committee reports regularly to the Commission or prior to issuing statementa to the press. Commissioner Brown suggested that it is significant to point out that when an entity handles or controls money it exercises more control over its sub- committees, however when the contribution is iimited to time, talent and head- aches, whatever control is exerted is not as effective. He advised that this has been the situation of the Cultural Arts Commission. Councilwoman Kaywood stated that while she found Mr. Deneau, Chairman of the Heritage Committee, to be a very nice and bright young man, and of the caliber of volunteer which the City needs, she questioned his sincerity in some matters because of the long letter which was written prior to a hearing and was then subsequently published in the newspaper. This letter carried not only inaccurate information as to Council's intent but engaged in name calling as well. In response to Councilwoman Kaywood's comments, Commissioner Dahl related the manner in which the Cultural Arts Cor~ission became aware of Project Alpha and emphasized that they do regard the Redevelopment Commission to have the responsibility for expertise in developing the City together with their consul- tant, the only thing the Cultural Arts Commission would like to see happen is that within the Redevelopment Plan there be some consideration given for cul- tural development of the City, as well as its business development. Councilwoman Kaywood inquired whether the activities initiated by Mr. Deneau, as Chairman of the Heritage Committee, were reviewed by the Cormnis- sion and whether a majority of the members concur with the way in which he is proceeding. Commissioner Dahl indicated that the Commission has not checked his mode of operation, but that he did make presentations concerning development of the cultural area and City Hall, and they approved in concept the idea on cultural development in the City, but this did not include modification of any City plans. 75-ll5 Cultural Arts Center, 931 N~,rth Harbor Boulevard ~aheim, California - COUNCIL MINUTES - Februar~ 10, 1975~ 7:30 P.M. Commissioner Brown reiterated that Mr. Deneau's comments do not speak for the Cultural Arts Commission in any way except as they relate to hls original presentation and that there has been no furtber contact from b~m since that time. At the conclusion of discussion, Councilman Seymour s~mmarized that Mr. Deneau's cause, i.e., the preserwtt~on of historical structures ~n the City of Anaheim is a goal everyone is ~n favor of, and the problem lies in the area of the Commission making certain that it has the opportunity to r~v~w these activities and channel these energies appropriately, perhaps by broadening the base of this Committee to include the input of such esteemed citizens as Mrs. Anthony and Mrs. Pearson, or in whatever manner the Cnltural Arts Commis- sion deems suitable. Councilwoman Kaywood suggested that the remaining i!~d~v[~i~als nnmed on the list of members of the Cultural Arts Heritage Committee also b~ ~o~tacted to determine whether or not they are aware they are ~embews aI~l wish to rr~m~in on that Committee. V. REPORT FROM ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS MEMBERS: At the request of the Mayor, Mrs. Pat Jones, Vice President of the Anaheim Foundation for Culture and the Arts, reported on their activities, calling sttention to the Westways Exhibit currently being shown in the Cultural Arts Center, a recent antique show which brought about 750 people to the Center. She advised that they now have a group working on membership and fund raising. She recog- nized the Women's Division of the Chamber of Commerce for their participation in the kitchen remodeling. She reported that there are 18 classes conducted at the Center which are attended by over 600 people per week. Mr. Robert ~. Anthony, Treasurer of the Board of Directors, Anaheim Foundation ior Culture and the Arts was intredsced. VI. MOTHER COLONY ADVISORY BOARD: At the request of the Mayor, Mrs. Sarah Pearson of the Mother Colony Advisory Board addressed the group and related the history of the formation of that body as well as the manner in which the Mother Colony House finally was given to the City of Anaheim. She stated that the Mother Colony Advisory Board was established and vested with the responsibility of trusteeship of the Mother Colony House. She described the establishment of the "Mother Colony Household" which now has over 350 members. Mrs. Pearson related that although the Mother Colony Advisory Board is responsible for the house, they do not have direct access to funds which has been established for its maintenance and preservation; that these monies must be released by approval of the City Council, according to the terms in which the City accepted tbau house. She stated that this method has not proven efficient since there are so many people to go through and she urged that this process be streamlined to some degree. Mrs. Pearson outlined some of the projects which the Mother Colony 15oard would like to undertake at the house, specifically restoration of a horsehair sofa from one of the original Anaheim wineries and the installation of a rose garden, if Council would see fit to release the necessary funds. Mrs. Pearson stressed that the Mother Colony House is actually a property of the C~ty and consequently her group, which is simply an advisory board has no auth,>r~ty to spend monies to repair or to complete these projects. Commissioner Dahl interjected that there has also been some interest and discussion in the Bicentennial Committee meetings of taking on a project at the Mother Colony House, although no definite plans have yet been formulated. Mrs. Pearson informed the group present of the Mother Colony Advisory 75-116 Cultural Arts Center, 931 North Harbor Boulevard Anaheim, California - COUNCIL MINUTES - February 10~ 1975~ 7:30 P.M. VII. REPORTS: Commissioner Jones reported on the Orange County Arts Alliance, which has been established to act as a liaison agency for cultural resources and organizations in the County. She described some of their goals as being to provide an opportunity for communication between different cultural organiza- tions in the County; to conduct conferences on cultural items of interest; to compile a registry of all cultural arts organizations in the County. Commissioner Brown reported on his association with Anaheim Beautiful. Chairman Dahl advised that the Cultural Arts Commission would very much like to have Council representation at regular Cultural Arts meetings and invited the Council to appoint a member to attend. Councilman Seymour and Mayor Thom both commented that the session had been extremely informational and meaningful to them. The Mayor was of the opinion that the Council and Cultural Arts Commission should meet at least semi-annually and advised that in the interim the Council would like to have some form of communication from the Commission as to on- going programs, sub-committees which report directly to the Commission and their activities. ADJOURNMENT: Councilman Thom moved to adjourn. Councilman Seymour seconded the motion. MOTION CARRIED. Adjourned: 9:25 P.M. Signed City Clerk Members Anaheim Cultural Arts Comm~ ssion Llewellvn C~r~lt..ir,, 6~%"Dwv~w nw~ ~,~ -2- September 9, 1974 Parks ~nd Recreation Commission. ppo n J~e 197~. C~re~t te~ expires J~e 30, 1~5. ~ ~'Q~ ~Mrs. Norman V. Salaets (Ruth) 507 Dustin Place Anaheim, CA 92806 Home--535-3863 Member-at-Large. Appointed October 1968. Current term: June$O, 1973 to June 30, 1977. Jerrold R. Travers (June) 707 South Nutwood Anaheim~ CA ~2804 - Member-at-Large. Appointed July 17, 1973. July 17, 1973 to June 30, 1977. Osborne Wheeler (Violet) 14i7 Beverly Drive Anaheim, CA 92801 Home--774-5330 Current term: / Home--535-5814 Member-at-Large. Appointed July 17, 19730 July 17, 1973 to June 30, 1977. Current term: /-., 090974kr r t;'~ q~ Ex Officio Members Anaheim Cultural Arts Commission September 9, 1974 William J. (Bill) Thom, Mayor c/o City Clerk 204 East Lincoln Anaheim, CA 92805 533-561~ Keith A. Murdoch, City Manager 204 East Lincoln Anaheim, CA 92805 533-5611 John J. Collier, ~ire~or ~ ~ ~' Anaheim Park~.~ecreation and the Arts Department 630 Nor~t~'~n~aheim Boulevard Anti-Tm, CA 92805 ~J3-5271 William J. Griffith, Library Director 500 West Broadway Anaheim, CA 92805 533-5225 Larry Sierk, Executive Director Anaheim Chamber of Commerce 130 South Lemon Street Anaheim, CA 92805 535-2833 090974kr PARKS AND RECREATION COMMISSION Anaheim High School District Dr. Joseph Butterworth 2850 Monroe Anaheim 92801 H--827-6873 B--896- ~850 Magnolia Elementary School District Mr. Connie Melton, Jr. 1430 Maikev Anaheim 92804 826-7494 Plannin9 Commission Harold V. Tolar 429 S. Euclid St. Anaheim 92802 956-3940 At Large Sally White 918 West Lincoln Anaheim 92805 774-9462 Anaheim Elementary School District Martin Sklar 1664 Carnelian Anaheim 92802 778-6144 At Large A. L. (Bud) Mahoney--Chairman July 1975 through June 1976 1123 W. North Anaheim 92801 535-7993 Savanna School D~strict Gary Krieger 3354 W Faircrest Anaheim 92804 SCHEDULE OF MEETINGS DEVELOPED FOR THE ANAHEIM CULTURAL ARTS COMMISSION (Note: For further information or reservations for any of these meetings, please call Kathleen Roe, 714/533-527t.) ~/ANAHEIM ARTS COUNCIL--Meets the second Tuesday of each month at 12 Noon at local restaurants. ANAHEIM BEAUTIFUL--General membership meets the first Wednesday of each month at 12 Noon at the Disneyland Hotel for a luncheon meeting. Reservations necessary. Board meets on the third Wednesday of each month at 0:00 a.m. at Carl's Restaurant, Broadway and Harbor in Anaheim. v HERITAGE COMMITTEE--Meetings scheduled as needed. Contact Chairman Andrew Deneau, 77G-36~9, for specific meetings. ANAHEIM FOUNDATION FOR CULTURE AND THE ARTS--General board meets the second Thursday of each quarter at 7:30 p.m. in the Cultural Arts Center. (The next meeting will be October 9, 1975.) Executive Board meets the second Thursday of each month at 7:30 p.m. in the Cultural Arts Center~ 93t North Harbor, Anaheim. BICENTENNIAL COMMITTEE--Meets the third Wednesday of each month at 3:00 p.m. in the Chamber office, 130 South Lemon, Anaheim. ANAHEIM PUBLIC LIBRARY BOARD--Meets the third Monday of each month at 4:00 p.m. in the Library Conference Room, 500 West Broadway, Anaheim. PARKS AND RECREATION COMMISSION--Meets the third Thursday of each month from 5:00-7:00 p.m. at Sir George's Restaurant. 400 South Euclid, Anaheim. (See reverse for a complete schedule through July 1976 of the Cultural Arts Commission meetings.) rI o.o. .o.o. o~j CITY OF ANAHEIM CULTU~_AL ARTS COMMISSION MINUTES The Cultural Arts Commission was called to order the evening of August 18, 1976 by Chairman Jack Brown as part of the joint meet- ing of the Anaheim City Council, Cultural Arts Commission and Foundation for Culture and the Arts. The minutes of this meet- ing will be prepared by the Anaheim City Clerk. Commissioners present: Jack Brown, Earl Dahl, Mary Jones, Ruth Salaets~ Marty Sklar Staff present: James D. Ruth, Director; Lloyd Trapp, Recreation Superintendent; Patsy Ray, Recreation Supervisor Guest present: Frank Lowry, City Attorney Following the joint meeting, the Cultural Arts Commission continued in session and Frank Lowry: City Attorney, dis- cussed the State of California Conflicts and Disclosure Act of 1974 and its implications for the Cultural Arts Commission M/S/P..Earl Dahl/Ruth Salaets...that the Conflict of Interest code be accepted by the Cultural Arts Commission. Chairman Brown reminded the Commission that his term of office was subject to termination as of July 1, 1976 and opened the floor for nominations for Chairperson. M/S/P..Ruth Salaets/Mary Jones...that Earl Dahl be elected Chairperson for 1976-77. Meeting adjourned 10:18 p.m. Commissioners Present Staff Present Guest Present Conflict of Interest Code Adopted Election of Chair- person Adjournment 090176jv CITY OF ANAHEIM CULTURAL ARTS CO~ISSION MEMORANDUM Due to the lack of a quorum the regular meeting of the Anaheim Cultural Arts Commission was not held. The following is a memo- randum of the informal meeting of the Commissioners present. The Commissioners began their discussion at S:20 p.m. on Thursday, July 8, 1976 in the Four Seasons Cafeteria, 1565 S. Anaheim Blvd., Anaheim. Commissioners present: Jack E. Brown, Earl Dahl, Ruth Salaets Commissioners Present Staff present: Patsy L. Ray, Recreation Supervisor, June Vandiver, Staff Present Secretary Guest present: Anaheim ~useum Ad-Hoc Committee Chairman, Andy Deneau Guest Present Commissioner Dahl suggested the minutes of the June 10, 1976 meeting be approved as written, at the next offical meeting of the Cultural Arts Commission. Andy Deneau reviewed the highlights of the Museum Ad-Hoc Committee. Andy reported the field trips were highly educa- tional. The work sessions were reconvened and each sub- committee submitted to the Chairman areas they would like to see or city personnel they would like to contact. Hopefully, they will spend the month of August writing and polishing the proposal to bounce off the Commission as a finalized presenta- tion in September. Museum Ad~Hoc Committee . Mr. Deneau reported there was no action taken with the Citizens Capital Improvement Committee, Buildings, except to set a meet- ing for the 12th of July when they will elect a Chairman and Vice Chairman and establish sub-committees. Citizens Capital Improvement Committee, Buildings Mr. Deneau reported the Fredrick Little House (located at Broadway and Loara Streets) has been offered to the City of Anaheim with a cash check to cover moving, by Pacesetter Homes. The time frame is critical as the developer would like to start grading the property as soon as possible. The Museum Committee sees this as a potential restoration project to fill out the West Street area complex at the Mother Colony House. The Chief Building Inspector has approved the moving of the Little House and an estimate for this has been obtained at $5,000. Historic House Gift Offer The building is sound but the interior and exterior are in general disrepair. According to Mr. Deneau various funding sources, in- cluding grants, might be available. Cultural Arts Commission 7/8/76 Memorandum Page -2- Mr. Deneau requested the Commission endorse the preservation of the building and recommend the City accept it as a gift before it's demolished; plans for utilization to follow. The Commissioners present agreed to request a special meeting at 6:15 p.m. on Monday, July 12 to elect a Chairman and Vice Chairman and to take action on the proposal concerning the Fredrick Little house as submitted by Mr. Deneau. This meeting will be held at the Cultural Arts Center prior to the joint meeting with the City Council. Commissioner Dahl and Brown requested that Patsy Ray provide copies of the Ordinance of the Commission at this special meet- ing on July 12, 1976. Request for Special Meeting Commissioner Salaets mentioned the organ at the Cultural Arts Center is in excellent playing condition and they are delighted with it. However, she did request Patsy Ray to check into the whereabouts of the rollers which are missing. Missing Organ Rollers Andy Deneau left the meeting at 6:05 p.m. General discussion ensued concerning the joint meeting with the City Council on July 12. The Commissioners voiced their individual and collective opinion about the role and function of the Commission, the arts in Anaheim, and the Cultural Arts Center. The meeting concluded at 6:50 p.m. The special meeting will be Conclusion of held at 6:15 p.m. on July 12, 1976 at the Cultural Arts Center. Meeting. The next regularly scheduled meeting of the Cultural Arts Commission will be held on August 12, 1976 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim. 071476jv CITY OF ANAHEIM CULTURAL ARTS CO~MISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, June 10, 1976 at SrO0 p.m. in the Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim. The meeting was called to order by Chairman Brown at S:20 p.m. Commissioners Present: Jack Brown, Violet Wheeler, Earl Dahl, Ruth Salaets, Martin Sklar, June Travers Staff Present: James D. Ruth, Director, Parks, Recreation & the Arts Department; Patsy L. Ray, Recreation Supervisor, Sharon Ericson, Secretary Guests Present: Andrew Deneau, Anaheim Heritage Committee M/S/P..Nheeler/Salaets...to approve the minutes of the May 13, 1976 meeting as mailed. Patsy L. Ray reviewed the highlights of the Arts Section monthly report. The Family Theatre bad a first with a presentation of "Magic! It's What You See". The Department attempted to form a magic club over the past few years but was not funded to do so. Members of the Orange County Magicians Club were invited to per- form and it was very well received. Members of the Therapeutic Recreation Program were also invited to the magic show and they also enjoyed it very much, so much so that they even participated. "The Corrido", presented by Dr. Fuentes of the Chicano Studies Department at Cal State Fullerton, was a bilingual program of Mexican folk songs depicting the history and events surrounding the Mexican Revolution. This program was very well received by both the Spanish and English speaking people. A marichi band demonstrated the Corrido featuring both vocal and instrumental interpretations. This was the first of several Spanish programs we expect to present in the future. "An Evening With Ray Bolger" and "The Young Americans" were both very well received including standing ovations and the audience remaining more than 50 minutes after the curtain came down to greet the guest performers. The Citizens Capital Improvement Committee, Cultural Arts, has met and there are 42 members on the Committee. They have formed 2 sub-committees, one on facilities and one on a theatre. They will meet again on July 6 as a total Committee and in the mean- time the sub-committees are meeting on their own. Members represent a broad area of interest. They are charged by the City Council to look at the needs of the Cultural Arts for Anaheim for the future. Comissioner Sklar arrived at 5:50 p.m. Call to Order Commissioners Present Staff Present Guests Present Minutes Arts Section Report Citizens Capital Improvement Committee, Cultural Arts Page -2- CAC-~'~-~tes June 10, 1976 General comments wore discussed concerning the immediate past year of the Cultural ~rts Commission's activities as well as the CAC's directions since its inception. It was noted that much effort had been extended originally upon the formation of the Foundation for Culture and the Arts and the Cultural Arts Center. Recently, however, the emphasis had been upon the historical aspects revolving about a museum. Mr. Ruth left at 6:15 p.m. M/S/P..Sklar/Salaets...The Cultural Arts Commission recommends that, in conjunction with the community, the Department of Parks, Recreation and the Arts and various groups involved in the arts, the role of the Anaheim Cultural Arts Commission be re-assessed and in this concept, the CAC specifically requests a re- definition of it's role in Anaheim, 1976 and the needs, goals and objectives of the community in all the arts. The following, in the Commission's views specifically require re-assessment: 1. What should be the Commissions' role in coordinating the activities of the arts in Anaheim? 2. What should be the relationship with the Parks, Recreation and the Arts Department and the Parks and Recreation Commission? 3. What should be the relationship to and interface with the Anaheim Cultural Arts Center and the Foundation for Culture and the Arts? 4. What direction should it seek and receive from the City Council in any Ad Hoc Committees in culture and the arts the City Council may establish? Commissioner Bro~ requested of Patsy Ray to draft this in the form of a letter to the City Council as well as this motion being in the minutes, with copies to all involved. M/S/P..Sklar/Travers...that the Cultural Arts Commission question the amount of money in the City budget, as it re- lates to the Cultural Arts Center because of the lack of professional direction over the past few years. Andy Deneau reported that at the first meeting several new persons were in attendance which was very encouraging. Jane Cook has been appointed to handle publicity and they also will attempt to provide a monthly bulletin on'the committee's progress. Five sub-committees have been formed: (1) Facility; (2) Staffing; {$) Financial Planning and (4) a. Content and b. Activities and programs; and (S) Admini- stration, 'Where Do We Go From Here? Request for Reassessment of the CAC role Question. fund for the Cultural Arts Center M~seum Ad-Hoc Committee Page CAC Minutes June 10, Mr. Deneau mentioned the various tours the Committees will be taking in the immediate future and he presented each Commissioner vrith a schedule. The field/work trips will include the Newland House in Huntington Beach, the Gamble house in Pasadena, the California Historical Society, and the Huntington Library. They are looking for~ard to talking to the Huntington Library's "money man" as they have 144 full time employees and receive no support from the city and they have a $30 Million dollar endovanent which was not a gift from the family. Next will be the Pasadena Historical Society which is a 22 room home with 2 guest houses built around the turn of the century followed by the South West Museum. The "big one" will be on June 28th spending the a.m. in the L.A. County ~useum of Natural History which will cover 4 different locations and an afternoon visit to Heritage Square. Commissioner Brown asked how they would be going on these trips and general discussion ensued on the possibility of utilizing bussing and using budgeted funds of the Commission. Mr. Deneau remarked he would rather the Commission not use their funds for the bussing, but since the Pasadena Historical Society will entail a $1.00 charge per person, they would be receptive to assistance in that area. M/S/P..Travers/Dahl...to absorb the expense involved in entrance fees incurred by the Ad Hoc Committee's research committees. Mr. Deneau will issue a complete report of the excursions to Patsy Ray who will in turn see that the Commissioner's receive a copy of same. The sub-committees will gather their information and the Ad Hoc committee as a ~hole will cover all this information in July with a traget date of early August to devote to negotiations with the City Fathers. June Travers reported that the Arts Council met this past Tuesday under the new direction of Elsle Reed, President. It was basically a resume of things past and things beginning. Vi Wheeler reported $5,076.85 was the net income from the Soiree and a£ter presenting $1,000 to the Foundation, $1,000 to the Players for the Performing Arts and the Anaheim Civic Theatre and $1,755 for salaries of the Box Office, and a starting fund of $500 for next year's Soiree, this left a balance of $821.85. June Travers mentioned the Arts Council de£initely wants to expand the Box Office and this balance will help in this matter. ~useum Field/ Work Trips Arts Council Pag~ -~- CAC M~nutes June 10, 1976 ~hrty Sklar invited the members of the Commission to attend a benefit for the Cali£ornia Institute of the Arts. Patsy Ray read the correspondence which included the resignation of Violet F. ~heeler effective immediately £ollowing the June 10, 1976 Co~mission meeting and the resignation of June Travers effective June 11, 1976. After discussion, it was felt that with the resignations of the 2 Co~missioners, it would be inappropriate to vote on the new Chairman and Vice Chairman for the Commission. The ite~ ~as tabled until the July meeting. The next meeting will be at the Four Seasons Cafeteria at 5:00 p.m. on Thursday, July 8, 1976. The meeting adjourned at 7:30 p.m. Calif. Institue of the Arts Resignations of Commissioners Election of Chairman and Vice Chairman Next ~leeting/ Adjournment 063076jv CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, May 13, 1976 at 6:00 p.m. in the Anaheim City Council Chambers. A quorum being present, the meeting was called to order at 6:20 p.m. by Chairman Brown. Commissioners Present: Jack Brown, Violet Wheeler, Earl Dahl, Mary Jones, Ruth Salaets. Staff Present: Patsy Ray, Recreation Supervisor, June Vandiver, Secretary. Guests Present: Councilwoman Kaywood, Andrew Deneau, Anaheim Heritage Committee. Commissioner Brown referred to a letter from Marry Sklar indicating he would be in Florida on business and could not attend the May 13 meeting. M/S/P..Wheeler/Jones. o.to accept the minutes of the April 8, 1976 meeting as mailed. Miriam Kaywood left at 6:35 p.m. Patsy Ray discussed the "76 bi 76" improvisational theatre program which toured the junior and senior high schools and the Folk Tales theatre program which toured the elementary schools, for a combined attendance of 11,500. The Enrichment Program featured Mattie Lascoe dance studio in the second of the Portrait of the Artist series. Miss Lascoe gave a lecture-demonstration on the dance, dancer and choreography. A bilingual program on the Mexican folk songs, the Corrido, will be featured in May. The Wagner house pipe organ has been installed at the Cultural Arts Center, according to Commissioner Wheeler. Commissioner Brown reported there has been no response to date on the status of the co~m~ittee formed by the Foundation for Culture and the Arts to research an interim performing arts facility. Commissioner Dahl reported the Library Board met on Wednesday evening, May 12, 1976, to discuss budget. The branch libraries are scheduled to open June 16. Commissioner Dahl will see that the Commissioners receive invitations to the open house of the new libraries. Recommendation to close the Washington Library and return the stock to the main library was made by the Arthur Young study. Regarding the proposed museum, the Library Board refers to City Council for any action. Commissioner Jones reported there will be a meeting this weekend in San Diego of the California Arts Council. Commissioner Jones also reported the Orange County Arts Alliance will be taking action regarding increasing their membership. Call to Order Commissioners Present Staff Present Guests Present Correspondence Reviewed M~nutes Arts Section Report Wagner pipe organ ~nterim Performing Arts facility Committee Library Board Orange County Arts Alliance Pa~e 2 CAC Minutes May 13, 1976 Commissioner Wheeler reported the 1976 Soiree was a great success, both financially and socially. A committee will be meeting to completely evaluate the Soiree and plan the 1977 Soiree. They are now looking for a Chairman and Co-Chairman for 1977. The newly elected officers for 1976-77 are: Elsie Reed Bernice Douglas June Travers Nancy Jenkins Patsy Ray President Vice President Corresponding Secretary Recording Secretary Treasurer General discussion ensued on the format and direction for the public forum on the proposed museum which will be held immediately following this meeting° Mr. Deneau mentioned he had attended a 2 day workshop session in Riverside on how to start and finance a museum. He also requested the Commission to evaluate and hopefully vote on Proposition 7 which will be on the ballot for the forthcoming election to provide a tax break for historical structures. Ruth Salaets arrived at 7:24 p.m. The meeting adjourned at 7:29 p.m. The next meeting will be Thursday June 10, 1976 at the Four Seasons Cafeteria, at 5:00 p.m., located at 1363 S. Anaheim Boulevard, Anaheim. AnaheimArts Council Proposed Museum public forum Adjournment/ Next Meeting 052276Jv:50 CITY OF ANAHEIH CULTURAL ARTS CO~ISSION MINLrrEs The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, April 8, 1976 at S:O0 p.m. in the Pour Seasons Cafeteria, 1363 S. Anaheim Blvd., ~a~aheim, California. A quorum being present, the meeting was called to order by Chairman Brown at S:ll p.m. Commissioners Present: Jack E. Brown, Violet ~Cneeler, Earl E. Dahl, Mary B. Jones, Ruth Salaets, June Travers. Staff Present: Lloyd Trapp, Recreation Superintendent; Patsy Ray, Recreation Supervisor, June Vandiver, Secretary. Guests Present: Sarah Fay Pearson, Mother Colony House Advisory Board; Eileen Anthony, Women's Division, Chamber of Commerce; Sybil Silverman, Community Development Department; Allen Ornstein and Elliott Ornstein, Individuals; Ben Buy, Businessman. No correspondence was reviewed. M/S/P -- Wheeler/Travers...to approve the minutes of the March 11, 1976 meeting with the following correction: Page 4, paragraph 2 to read "...and reknowned cultural event..." Patsy Ray reviewed the highlights of the Arts Section Report and expressed the delight of the Bicentennial Committee with the re- sponse to the photo contest which had 85 entries and the student art contest which had 380 entries. The winners will be displayed at the forthcoming Carrousel of Anaheim being held at the Anaheim Convention Center. The Ana-Modjeska Players opened "God's Favorite" with the new dimmer purchased with the down payment made by the Disneyland Community Service Award which the Players recently re- ceived. Commissioner Salaets arrived at 5:26 p.m. Lloyd Trapp reported April 19 is firm for baginning installation of the Wagner House pipe organ in the Cultural Arts Center. City has completed preliminary work for the removal of the organ from the Wagner House. Commissioner Brown reported the Anaheim Beautiful Awards Luncheon held April 7, 1976 was very well received and had an excellent turn-out. Commissioner Travers reported the next regularly scheduled meeting of the Arts Council is April 13. She reported on the VIP Luncheon held March 19 which had over 65 business and community leaders in attendance. The Arts Council is now working diligently to host the "best Soiree" ever, on May 8 at the Disneyland Hotel. Call to Order Commissioners Present Staff Present Guests Present Correspondence Minutes Arts Section Report Wagner House Pipe Pipe Organ Anaheim Beautiful Awards Luncheon Arts Council Page 2 CAC Minutes April 8, 1976 Sybil Silverman, Community Development Department presented the proposed invitation packet to be sent to cultural groups, school districts, churches, city departments, etc. to encourage attendance at the public forum which will be held May 15 in the City Council Chambers regarding the proposed community museum. In addition to the invitations being mailed, they will be placed in public places for pick-up, i.e. the Parks, Recreation ~ the Arts Department, Library, etc., along with proper press releases. Staff will get with Sybil Silverman to work out the mechanics of having sign-in sheets for this forum. Structural Engineers will have checked the proposed facility in detail on any code requirement problems before the public forum. Commissioner Dahl arrived at 5:40 p.m. Commissioner Jones covered, in depth, the Chairman's report on the Ad Hoc Committee Meeting held April 6, 1976 with the Mother Colony Advisory Board, Mother Colony Household, Friends of the Library, Library Board and Cultural Arts Commission present. The Ad Hoc Committee is very appreciative of the in-depth proposal submitted by Andrew L. Deneau, Chairman of the Anaheim Heritage Committee, concerning formation of a Mother Colony Heritage Association; however, after much study and discussion, it was found that legal restrictions of corporate entities such as the Mother Colony Household, Inc. and Friends of the Library prohibited the joining of another corporate body and further that the Anaheim Library Board and the Mother Colony Advisory Board, because of their advisory capacity to the Anaheim City Council, could not participate in the proposed organization. The consensus of the members of the Ad Hoc Committee is to recommend the appoint- ment of a Heritage Committee with broad representation from community cultural organizations. It was further recommended that a special Museum Ad Hoc Committee comprised of interested citizens be appointed to concern itself with the development and support of the proposed museum. Extensive discussion ensued. Chairman Brown stated that the Deneau report has been received by the CAC and is on file. If any action is necessary it can be con- sidered by a subsequent cox~ittee which may accept this recommenda- tion totally or in part. Chairman Brown will communicate with Mr. Deneau regarding this discussion and invite him to participate in the public forum. He will explain to Mr. Deneau that it is the intent of the CAC to activate an Ad Hoc Committee and request his participation. M/S/P -- Salaets/Oones...to accept the report of this Ad Hoc Conunittee and assist in carrying out their recommendations. Commissioner Jones left at 6:20 p.m. Community Museum Public Forum Ad Hoc Committee Meeting 4/6/76 Page 3 CAC Minutes April g, 1976 Allen Ornstein presented his proposal for holding popular music concerts at Glover Stadium. He showed a diagram of how they would like to set it up and the off-limits area. Mr. Trapp emphasized that since they are acting as an Independent Agent they will be charged at the commercial rate. He expressed con- cern about utilizing the field area as the diagram indicates and will pursue this further with staff and Mr. Ornstein. Mr. Trapp explained Mr. Ornstein must come to the Recreation office and work out the necessary details and go over the set-up of the area more thoroughly as it was not brought out in previous discussions that the turf area was to be utilized. M/S/P -- Dahl/Travers ...to endorse the concept of holding popular music concerts provided all the necessary details are worked out with City staff and specifically with the Parks, Recreation and the Arts Department, There was no report given on the Library Board. Patsy Ray reported for Mary Jones on the Arts Alliance member- ship meeting of April 7 which had approximately 65 in attendance. They are attempting to become an "Umbrella Agency' to support all the arts activities within the County and they are requesting all 7ganizations to ~upport them so they might better serve as a resource and disseminator of information especially in the area of encouraging and assistJR; ' "'trious funding programs. Ruth Salaets reported on the Foundation for Culture and the Arts ~nd said that they will be setting up a small corner at the Carrousel of Anaheim for a gift area to raise money. Commissioner Wheeler submitted a newspaper article on April 3 regarding the Califernia Arts Council and the fact they have announced its "Special Projects" program which is accepting applications for funding assistance on "new and innovative projects". They have $170,000 to commit by June $0. Proposals will have to be submitted by April 20. Patsy Ray explained we have this information and application on hand. Commissioner Salaets reminded the Commission of the Carrousel of Anaheim beginninz April 29 at the Anaheim Convention Center. Eileen Anthony reported that the Women's Division has completed a booklet containing information about the historical landmark paintings collection and will present a copy to the Commission when received. Sarah Pearson invited the Commission to an Old Fashioned Memorial Day on the $Oth of May at the Anaheim cemetary. The meeting adjourned at 6:50 p.m. The next regular meeting will be held at 6:00 p.m. in the Council Chambers prior to the public forum on the proposed community museum on May 15, 1976. 041776jv:45 ~usic Concerts Library Board Orange County Arts Alliance Foundation for Culture ~ the Arts California Arts Council Carrousel of Anaheim Historical Landmark Paintings Booklet Memorial Day Celebration Adjournment/ Next Meeting CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, March 11, 1976 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim, Ca. A quorum being present, the meeting was called to order by Chairman Brown at 5:17 p.m. Commissioners present: Jack Brown, Violet Wheeler, Martin Sklar, Earl Dahl, Ruth Salaets, Mary Jones, June Travers Staff present: James Do Ruth, Director, Parks, Recreation and the Arts Dept., Lloyd Trapp, Recreation Superintendent; Patsy Ray, Recreation Supervisor; June Vandiver, Secretary Guests present: Sarah Fay Pearson, Mother Colony House Advisory Board; Sylvia Bula, Chamber of Commerce, City- County Government Committee; Keith Murdoch, City Manager; Miriam Kaywood, Councilwoman; Knowlton Fernald, Community Development Director; Leta Archer, Cultural Arts Center; Sybil Silverman and Tom Blurock, Community Development Department; Allen Ornstein and Brandan Bigham, Individuals. Correspondence reviewed: 1. Memorandum from Lloyd Trapp to Accounting on 2/24/76 requesting final payment to California State University Fullerton for the completion of the 14 transcripts of interviews for the Oral History Program now available to the public at the Anaheim Public Library. 2. Copy of a post card sent to 52 organizations re- questing their reply and/or interest of being notified of the Cultural Arts Commission meetings. M/S/P--Wheeler/Travers .... to approve the minutes of the Pebruary 12, 1976 meeting as written. Patsy Ray reviewed the highlights of the Arts Section Report and announced the "Shake Hands with Americal" program is confirmed with "An Evening with Ray Bolger" on May 1; The Young Americans on May 22 and Meredith Willson's "The Music Man", starring Pernell Roberts, on June 18-19-20, and June 25-26-27. Miss Ray also reported on the $1,O00 Disneyland Community Service Awards which were received by the Department's Senior Citizens program and the Ana-ModJeska Players. Commissioner Jones arrived at 5:20 p.m., Commissioner Selects arrived at 5:25 p.m. and Commissioner Sklar arrived at 5:28 p.m. Call to Order Commissioners Present Staff Present Guests Present Correspondence Minutes Arts Section Report Pa~e 2 CAC Minutes March 11, 1976 ~eta Archer reported that April 19 is firm for the installation of the Wagner House Pipe Organ at the Cultural Arts Center. This work has been delayed, in part, to the organ builders very heavy work load at Christmas and Easter time. The plans for installa- tion have been completed and drawn. No physical work has been done to date. When the organ is reassembled, after delivery to the Cultural Arts Center~ the chamber will then be built around ito Wagner House Pipe Organ According to Commissioner Jones, there have been no further meetings of the Ad-Hoc Committee and no action has been taken on the Deneau proposalD Commissioner Jones will set a meeting as soon as possible for this committee. Ad-Hoc Committee Meeting Allen Ornstein updated his request to hold monthly popular music concerts and requested use of Glover Stadium from 7-11 p.m. on one Saturday each, during the months of May through August. Mr. Ornstein indicated he has a meeting set with Sgt. LeMar of the Anaheim Police Department re- garding security. Mr. Ornstein has been working with Austin Peay, Assistant Recreation Supervisor, and antici- pates completing the plans for the proposal to submit to the Commission at their April meeting. Mr. Ornstein will confirm the availability of the Stadium and put tentative holds on suitable dates until a viable program has been established and approved° Public concerts Councilwoman Kaywood arrived at 5:55 p.m. Knowlton Fernald, representing the Bicentennial Horizon Proposed Committee in place of Dan Rowland, requested a public forum, Community Museum/ jointly sponsored with the Cultural Arts Commission, to be Public Forum held regarding a community museum. Sybil Silverman summar- ized the attached proposed report tentatively suggesting utilization of the Andrew Carnegie Library Building which currently houses the City of Anaheim Personnel Department. City Countil has deemed this building a landmark amd has agreed to preserve it. General discussion ensued on various impacts Redevelopment will create. It was the consensus that the timing, in this Bicentennial year was excellent to get the cultural areas identified and put together a package of historical needs of the community. Lengthy discussion was held on the Carnegie structure, budget proposals, future needs and effectiveness of this proposed museum, along with the role of this museum in the total re- development picture. Pa~e 3 CAC Minutes March 11, 1976 .~/S/P--Brown/Wheeler...that the Cultural Arts Commission endorse and co-sponsor a public forum with Chairman Brown and Dan Rowland working out the details. Commissioner Dahl reported on his attendance at the Indian Wells Symposium on Arts and Humanities February 13-16, 1976 and each commissioner received a copy of his report. Commissioner Dahl recommended the Commission~ as a group, join the California Federati'on of the Arts. Symposium on Arts and Humanities Commissioner Jones reported on the Orange County Arts Alliance which is sponsoring a noon luncheon April 7 at the Western Savings and Loan Association. The chairmen of the sub-committees will report and explain about their committees. The purpose of the meeting is to obtain new memberships. Orange County Arts Alliance Councilwoman Kaywood left at 6:27 p.m. and Commissioner Jones left at 6:28 p.m. No report was given on the Library Board or Anaheim Beautiful. Commissioner Salaets reported on the Cultural Arts Center and as of March 10, 1976 their financial statement shows -826,000 on hand. A new program is being started which ~ffers a season ticket to each member good for 4 programs. The 4 programs will be a classical guitar concert on March 20; a Travelogue film in October; vignettes of light opera will be presented by California State University at Fullerton; and a Christmas program will be presented by the Anaheim Civic Light Opera, now being formed under the direction of John Sawyer. Foundation for Culture and the Arts Mr. Murdoch questioned Commissioner Salaets on whether dir- ections have been explored on expanding programs and the facility. Discussion ensued on the need for more adequate facilities as well as on the eventual need for a professional director. Commissioner Wheeler reported on the Arts Council meeting of March 9, 1976. A special "VoI.P." Luncheon will be held March 19 from 12 noon until 1:15 p.m. at the Anaheim Cultural Arts Center. The purpose of this luncheon is to further acquaint those present with the Annual Soiree and Auction Extraordinaire to be held May 8, 1976 for the bene- fit of the cultural arts of Anaheim. Arts Council The new 1976 Arts Directory is now available at the library, Chamber of Commerce, Cultural Arts Center, Arts Council Box .Office and the Parks, Recreation and the Arts Department. Page 4 CAC Minutes March 11, 1976 ~ommissioner Salaets reported on the Carrousel of Anaheim which is co-sponsored by the City of Anaheim and the Women's Division of the Chamber of Commerce. The Carrousel will operate from noon to 8:00 pom. on April 29 and from noon to 10:00 p.m. on April 30 and May 1. The Anaheim Union High School District Choral Festival and Jazz Festival will be featured. Also, this year, the Anaheim Garden Club will have their annual flower show at the Carrousel° Commissioner Brown mentioned the problem with the school's budget cut and at this point, there is no transportation available for the student participation. Carrousel of Anaheim Commissioner Travers mentioned the Carrousel is a very popu- lar and reknown cultural event and in discussing its popularity it brings the point right back to the facility problems~ showing the interest in cultural activities when there is a place to hold them such as the Carrousel at the Convention Center. The meeting adjourned at 7:17 p.m. The next meeting is on Thursday, April 8, 1976 at 5:00 p.m. in the Four Seasons Cafeteria. Adjournment/ Next Meeting 032676jv:45 CITY OF ANAHEIM COMMUNITY MUSEUM A Community-Oriented Non-Profit Museum. Providing Opportunities for All Individuals To Learn More About and Explore Their Environment and Their Community For thousands of local children and adults, the Anaheim Community Museum will be where the action is--a'place to explore, a place to experience, a'place to enjoy. The Concept To create a community museum which is an exciting and enchanting place with a constantly changing series of exhibits and educational experiences for youth and adults. The museum should be designed to encourage active exploration and investigation of history, science, culture, and the arts. The Program The program should include a combination of permanent and changing displays and exhibits including diorama, flat displays, free-standing feelies, tableaus. The topics and areas of interest could include local history and culture, ecosystem and environment, natural science, natural history, industrial and technological advances and applications, arts and crafts (photography, weaving), and hobbies (minerology, Models). The types of activities could include tours, lecturers, demonstrations, movies, classes (in-house and in schools), field trips, excursions, resource library, exhibit preparation, museum store. The People Community support for the museum is critical. A docent program would be vital providing teachers and lecturers, and tour leaders. A museum foundation and/or board of trustees could be a focal point for support and resources. Volunteers from local community organizations would be necessary. ~lorking at and for the museum could be an important experience for the youth of Anaheim through work experience programs coordinated with the local school districts. ITEM SALARIES AND bIAGES TENTATIVE BUDGET CITY OF ANAHEIM COMMUNITY MUSEUM TYPICAL ANNUAL OPERATING BUDGET ESTIMATED EXPENDITURES Museum Director/Curator Museum Admin. Asst./Exhibit Specialist Secretary/Registrar TOTAL $20,000 12,000 9,500 $41,500 SERVICES Utilities Light/Power Water Gas Telephone Total Utilities $5,800 75 1,200 1,000 Transportation & Travel Automobile Allowance Raint. and Rep. Building & Grounds Maint. and Rep. Equipment Other Contracted Services Insurance (liability, fire, theft) TOTAL MATERIALS AND SUPPLIES Publications Supplies (office, materials, tools, etc.) Reserve Fund Operating & Maint. Supplies (Bldg., Grds., Eqpt) Other Materials and Supplies TOTAL OTHER CHARGES Travel & Auth. Exp. Dues & Memberships Est. Health, Dental, Fringe Benefits TOTAL TOTAL ANNUAL OPERATING EXPENSES 8,075 1,000 700 3,000 500 500 700 2,000 3,000 500 3,000 1,000 1,000 200 4,150 14,475 9,500 5,350 $70,825 SOURCE: ANAHEIM REDEVELOPMENT AGENCY POTENTIAL SOURCES OF REVENUE FOR CITY OF ANAHEIM COMMUNITY MUSEUM REVENUE SOURCE ESTIMATED AMOUNT Admission Charge (Your tickt is a smile) School Districts Contribution (for tours, demonstrations, classes, Mobile museum, salaries/resource personnel, resource units) Museum Store (30,000 attendance average $1 per capita) (Sales $30,000; profit $5,000) Fees and Special Charges (5,000 tours, lectures @ 50¢ per capita) (10,000 special exhibits @ 50¢ per capita) Classes (5,000 in classes @ $8 per capita, $8,000 profit) Memberships (2,000 average $5 per capita) City of Anaheim Festivals and Fairs Donations (Individuals, Organizations, Commercial/Industrial) TOTAL 0 $25,000 5,000 7,500 8,000 10,000 20,000 2,000 2,000 $79,500 Potential revenue sources requiring further study and evaluation include but are not limited to Federal funds, e.g. matching grants from the National Endowment for the Arts, CETA, National Science Foundation; State funds; Foundations. TENTATIVE SUGGESTED CAPITAL IMPROVEMENT BUDGET FOR COMIqUNITY MUSEUM AT THE SITE OF THE ANDREI'! CARNEGIE LIBRARY BUILDING Upstairs - Exhibit Area, Museum Store (For new lighting, rennovation and restoration, heating/humidity control, security system) (Estimated on basis of $25/sq. ft.) $87,500 Downstairs - Administration, Iqeeting room, Restrooms (For rennovation, shelving, restroom expansion and remodeling, workshop and equipment, potential elevator) (Estimated on basis of $15/sq. ft.) 52,500 Holding Area Construction (Construction of storage, holding area for exhibits including shelves) (Estimated on basis of $20/sq. ft.) 20,000 TOTAL $160,000 NOTE: These are very preliminary figures based on a cursory analysis and are intended to be utilized for discussion purposes only. Nore detailed analysis is required when a site is selected. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, February 12, 1976 at S:00 p.m. in the Four Seasons Cafeteria, 1365 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at S:2§ p.m. by Vice Chairman Violet Wheeler. Call to Order Commissioners present: Violet Wheeler, June Travers, Earl Dahl, Mary Jones. Commissioners Present Staff present: James D. Ruth, Director, Parks, Recreation and the Arts Department; Lloyd Trapp, Recreation Superinten- dent; Patsy Ray, Recreation Supervisor; June Vandiver, Secretary. Staff Present Guests present: Sarah Faye Pearson, Mother Colony House Advisory Board; Sylvia L. Bula, Chamber of Commerce, City- County Government Committee; Eileen Anthony, Women's Division Chamber of Commerce. Guests Present No correspondence was reviewed. Correspondence M/S/P--Jones/Dahl...to approve the minutes of the January 8, 1976 meeting as written. Minutes Patsy Ray reviewed the highlights of the monthly Arts Section Report of January, along with mentioning that the final per- formances of "The Celebrated Jumping Frog of Calaveras County" will be presented February 14, and 1S at 2:00 p.m. at the Loara Elementaary School. Miss Ray reiterated the outstand- ing attendance records of the recent visit of the American Freedom Train, and how well received the performers were who donated their time and talent to entertain during the public's lengthy wait in line before entering the Train. Arts Section Report In answer to Commissioner Jones' question of whether any music type programs are offered to the Senior Citizens, Patsy Ray pounded on the "Melodears" (chorus), "Syncopators" {band}, and the "Discords" (kitchen band) who are Senior Citizens who pro- vide entertainment for the Seniors and the community at large. Lloyd Trapp explained there have been a few problems hampering Wagner House the completion of the installation of the Wagner House pipe Pipe Organ organ at the Cultural Arts Center. The habinet work has been started, the measurements have been completed for fitting the pipes in the small hallway and hopefully the entire project will be completed by the next Cultural Arts Commission meeting. Page 2 L~--~nutes February 12, 1976 Commissioner Jones passed out a Progress Report on the initial meeting of the History Ad Hoc Committee represent- ing the Cultural Arts Commission, Mother Colony Advisory Board and Library Board which met on January 28, 1976. Ad Hoc Committee Meeting of 1/28/76 Patsy Ray reported on the Police Auction of January 24 where the pews from the Anaheim Civic Theatre, hopefully were to be sold. Only one pew was sold at $55.00. Churches are being contacted and those interested are being referred to the Purchasing Department of the City of Anaheim. Anaheim Civic Theatre Pews Allen Ornstein has been working with Staff, at the request of the Commission and will present his research and findings involving the proposed utilization of Glover Stadium and/or other facilities for amateur concerts at the March meeting of the Cultural Arts Commission. Amateur Concert Location Commissioner ~heeler touched on the highlights of the Fund Raising Workshop held January 29, 1976 by the Orange County Arts Alliance. (Detailed report distributed to each Commissioner and copy attached) OCAA Fund- raising Workshop Commissioner Dahl has personally reviewed the transcripts Oral History of interviews made with Anaheim residents for the History Program Program and though some corrections are needed, he is assured these corrections will be completed and in lieu of this he recommends final payment be made to California State University at Fullerton. M/S/P--Dahl/Jones...to make final payment of $200.00 for 14 transcripts of interviews done with Anaheim residents to California State University, Fullerton, Oral History Program. Commissioner Dahl extended an invitation to the Commission Bicentennial to attend the Anaheim Bicentennial Committee's Heritage Sub- Heritage Sub- Committee's meeting on February 20 in the Mother Colony HistoryCommittee Room at 3:00 p.m. It is anticipated they will have Mrs. Hall Meeting. of the Covina Bi-Centennial Committee to review what they have done in their community. M/S/P--Travers/Jones...to table discussion and recommenda- tion for a historical museum until the next Commission meeting. Historical Museum A slide presentation of "You've Got to Have Art" was pre- sented;.courtesy of Orange County Department of Education. Commissioner Sklar put together this excellent presentation in cooperation with the Disney Studios and suggested it be shown to the Commission. Slide Presentation February 1976 Lloyd Trapp explained to the Commission that the CAC's portion of the City budget is the same as last year's except for anticipated salary and maintenance increases. No action is necessary on the CAC budget as this is for information~purposes only. Information on what is actually spent, at the end of the fiscal year, will be submitted to the Commission approximately August 10th. Commissioner Dahl expressed the desire to have readout reports to watch the budget since in the City's budget, carry-over is not allowed and any remaining monies are returned to the General Fund. Staff will present quarterly reports. CAC Budget Jim Ruth presented Commissioner Jones a S year service award issued by the City of Anaheim and extended her his personal appreciation for her dedicated service to the City, the community and to the Cultural Arts Commission. Mrs. Jones was unable to attend the City Awards Banquet held the previous Saturday when Commissioner's Brown, Salaets and Dahl received their S year service awards. $ Year Service Awards General discussion ensued on the recreation programs and zero Budget.and budgeting on new programs. Commissioner Jones inquired if Program there was some type of statistical report on the outreach of Discussion recreation programs. Mr. Ruth explained to the Commission the value of this new program budget process which is to evaluate recreation programs and the entire direction from this point on will be to develop the needed feedback and to determine effective- ness in all programs. M/S/P--Travers/Dahl...to accept the proposed 1976-77 Recrea- tion Division Program Budget zz presented by staff at the joint meeting of the Cultural Arts Commission and Parks & Recreation Commission meeting on February 11, 1976. Recreation Division Program Budget Due to the absence of 3 Commissioners, the scheduled Executive Session was postponed to the next meeting. In Chairman Brown's was deferred to the March 11, 1976. absence the Anaheim Beautiful report next regularly scheduled meeting on Commissioner Dahl waived reporting on the Library Board to Patsy Ray to report on the program being planned by the Bi- centennial Celebration Committee. Patsy Ray announced a gala Bicentennial package entitled "Shake Hands With America". Ray Bolger has been signed to perform May 1, followed by the Young Americans on May 22nd and concluding with 6 performances of Music Man June 18, 19, 20, 2S, 26 and 27. A professional lead is being sought for "Music Man". Under consideration are George Chakiris, Dean Jones and Mike Connors. Tickets will be $3.00 for adults and $2.00 for students under 12 with all per- formances being held at Anaheim High School, Cook Auditorium. The Bicentennial Committee is busily working to involve community participation during "Music Man" with booths to sell popcorn and S~ lemonade, and having Uncle Sam on stilts, tandom bikes, old cars, etc. ~xecutive Session Aha. Beautiful Report post- ~o~e~ ~ Bicentennial Programs utes February 12, 1976 Commissioner Jones will provide the Commission with a list Orange County of the 8 sub-committees of the Orange County Arts Alliance. Arts Alliance Commissioner Jones recommends Anaheim be represented on each of these sub-committees and that the Cultural Arts Commission sponsor an open meeting for the public and invite Reilly Rhodes, President of the CCAA to be the guest speaker Commissioner Wheeler reported on the Arts Council meeting. March 19 is scheduled for a VIP luncheon to include local business supporters and the Presidents of the organizations, to encourage participation at the Soiree scheduled for May 8. This gala affair will start with a 6:30 silent auction, preview social hour and boutique. Start Pawlowski and John Seymour will then conduct the live auction and Jack Gutman will preside as Master of Ceremonies. The profits from this yearly fund raising event will go to the Arts Council to pur- chase some office equipment, support the box office operation, and to priorities of the Cultural Arts Center, and to aide in the renovation of the Loara Playhouse for the performing arts. Arts Council Report Commissioner Jones recommended the Cultural Arts Commission be represented at 'the Annual Alliance of California Arts Councils Conference in Palm Springs this weekend. Commissioner Dahl will attend this conference. Attend Alliance Calif. Arts Councils Conference The meeting adjourned at 7:10 p.m. The next meeting will be Adjournment/ at S:O0 p.m. on March 11, 1976 at the Fours Seasons Cafeteria Next Meeting 022576jv:50 ANAHEI~ PA~(S AND RECREATION CO~[iISSION JOINT ~ETING WITH CULTURAL ARTS CO~ISSION [~INUTES Feb° 11~ 1976 Meeting called to order at 6<00 p~m~ by Chairman of the Parks and Recreation Commission Ao L. ~ahoney Members present~ Parks and Recreation Commission~ A. L. Mahoney, Joe Butterworth, Sally White, ~arty Sklar, Gary Krieger, Connie ~elton, ex officio Councilwoman Kaywoodo Cultural Arts Commission~ Jack Brown~ ~ary Jones~ June Travers~ Vi Wheeler, Earl Dahl Staff present~ Jim Ruth~ Director; Lloyd Trapp, Superintendent of Recreation? Dave Sommers, Patsy Ray, Mara Jean Davis, Recreation Supervisor~ June Vandiver and Orrie Olson, Secretaries. Mr. Ruth opened the meeting with an up-date of the -[nancial picture of the City indicating that the -ity Manager has requested a zero increase° Staff has adhered to this, with two exceptions~ Salary and Fringe benefits, increases that we have no control over because of recommendations from the Arthur-Young Company and the City Council° 2. Programming at the two new park control centers- Manzanita and Reid. Also, the Arthur Young Report recommended that the Recreation Capital Outlay be put ih the Recreation Budget and this has been done for this year. Lloyd Trapp gave the Commission a summary of the proposed program budget for 1976-770 A memo to the Commission was distributed showing extended programs that would enrich and enhance the services to the citizens of Anaheim and provide for un-met program needs. Arthur-Young had recommended an additional position of Stock Clerk. In the past, the Parks Division has worked ~'~th the Recreation Division on several areas and Arthur- 3ung felt that projects that are strictly recreation in nature should be assumed by recreation staff, io e. show wagon, nature mobile, Canyon Nature Center, more deliveries~ etc. [~eting called to order ~embers present Staff present ~he Division has added another account - No. 212 (City rinting) which will be charging back salaries to using department~ again the result of Arthur-Young recommendation. NATURE AND NEIGHBORHOOD CENTERS The largest increase is in part-time salaries because of the authorized increase by City Council Action, plus additional staff needed to program Manzanita and Reid Parks recreation centers~ SPORTS ~D CO?~4~ITY CENTERS Decrease in adult sports - Adult softball is a completely self-sustaining program and will be in the Revolving Fund° carried Revenue was over-estimated on the six new swimming pools last year so the proposed budget figures shows a more realistic estimate° CULTURAL ~D SPECIAL ACTIVITIES No increase in proposed program° Only increase is ~alary increase necessitated by City Council Action° Increase in supplies is due to higher cost in lumber~ material, royalities, etCo Questions from the Con~nission~ Jack Brown asked about servicing and supplying of city cars° Lloyd Trapp explained that Arthur-Young report recommended that after a car reaches 60,000 miles, a new one should be budgeted for° The Depar~tment presently has seven cars° Two of these are in excess of 70,000 miles and one has 62,000 miles~ Councilwoman Kaywood suggested the possibility of using a heavier weight of paper and printing on both sides° She suggested that the staff might investigate this° Jack Brown stated that the Anaheim Union High School District had studied this and found there was no savings° Mr. Sklar asked about the Oak Canyon Leadership~ The City has one full-time person° Would like a second person for odd hours, i. e. Sundays, Holidays. This is included in the extended figures which are not included in the proposed budget. Mr° Ruth stated that this was one program we would go to City Council and request° -2- ~4r. Sklar questioned playground leadership° ~r. Trapp (plained this was for presently unscheduled periods of time° Requested because of vandalism which costs more than proposed leaderships Would cover period from 15 October to 15 April. This would extend program to year- round without a break~ Mrs° Jones asked about attendance figures for these programs. Mara Jean Davis stated an attendance of 186,000 for Saturdays during school year last year° ~So Davis explained the extended Therapeutic program would include a teen program for drop-in centers as are available for the other teenagers° These participants reach an age where they need to be separated from the younger children and have a place of their own to meet~ The Community has been a tremendous help. The East Anaheim Rotary Club purchased and refurbished a bus for the Therapeutic Program° ~{any volunteers are working with the staff in training participants for the Special Olympics that is coming up in Aprilo Jean Davis explained that the Nature Program is not held just at the center but is taken into he parks and schools throughout the City° The Arts and Crafts program is run in conjunction with the playground program° Specialists visit th~ parks on a regular basis and hold workshops on special projects for the leaders° Jack Brown asked about the publicity/photo program° Mr° Trapp explained that this is a part-time position budgeted to handle photography and publicity for all Department programs° For the last two years the Department has handled their own publicity and photo work as the City PIO could not handle the volume we generate° Questions relative to the programs suggested on the memo: The request for $7,500 for theatre equipment would replace worn out equipment, a new dimmer board and patch panels. Major permanent equipment for Pearson Park Theatre would be carried in Capital Improvement budget but smaller items could go into this budget. Mr. Ruth felt that if these items can come under Capital, ~ will try t? put them through. Patsy Ray explained the Day Care Center for the less active Seniors. Meals on Wheels takes care of the food needs, but these people need to be brought to -3- the center to socialize. This is low-key activities, ovies, cards~ etCo Seniors brought to center two days a week to participate~ Patsy Ray explained the salary increase for the Senior Program° This increase primarily would cover operating seven days a week, fourteen hours a day° Mro Dahl suggested that the staff take a long hard look at the after-school programs and perhaps the money should go into something elseo Lloyd Trapp stated that the staff is taking a good look, getting evaluations from the principals, etCo Staff has met with neighborhood groups to get their input and try to fit the program to the area and is anxious to meet with any neighborhood groups, schools, parents, etCo Satellite Senior Citizen Programs - This started around the ~odjeska Park area where the seniors wanted to participate but could not reach the Center because of transportation problems, etCo This program takes the recreation program to the people that cannot travel to the center° Theatre Workshop - Ana-Modjeska cannot handle at this time~ This is something to get the program started° £t in Public Places - Sculptures, murals~ etc. in public places° Mr0 Sklar asked about the per capita recreation program~costs comparison of California cities° The staff has compiled these figures and they will be presented at the regular Commission meeting to be held on February 19o Mr0 Sklar felt that the school board members would have a difficult time selling this budget to their board with no increases in program but increases going to salaries and benefits. Mr. Ruth pointed out that the proposed budget must go to the City Manager by February 23° Need action on the budget by Thursday, February 19tho The Cultural Arts Commission will meet on Thursdays Feb. 12 and will discuss the budget. Meeting adjourned at 7510 Po~. o/fy 3/9/76 Respectfully submitted, Orrie Olson, Secretary CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JANUARY 8, 1976 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, January 8, 1976 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at 5:10 p.m. Call to Order Commissioners present~ Jack Brown, Ruth Salaets, Earl Dahl, Violet Wheeler, June Travers, Mary Jones~ Martin Sklar Commissioners Present Staff present: Lloyd Trapp, RecreaTion Superintendent; Patsy L. Ray, Recreation Supervisor~ June Vandiver, Secretary Staff Present Guests present: Councilwoman Miriam Kaywood, Ben Bay, Allen Ornstein, Guests Present Brandon Bigham, Dan Rowland, Horizon's Committee Chairman of the Anaheim Bicentennial Celebration Committee, Sybil Silverman, Community Development Correspondence reviewed included: 1. Memorandum dated 12/22/75 from Michael Newton, Associated Councils of the Arts requesting members to urge the President to recommend the full amount of $210 Million for fiscal year 1977 Arts Endowment Budget. 2. Thank you letter from Governor's Office for the recommendation of Commissioner Mary Jones for appointment to the California Arts Council. 3. Letter of December 29, 1975 from City Clerk that permission was granted by City Council on December 23, 1975 for the sate of the pews from Zion Lutheran Church. 4. Notice from Elizabeth Schultz, Chairman, Library Board, of joint meeting with Library Board, Mother Colony House Advisory Board and the Cultural Arts Commission. 5. Memo from William O. Talley, Assistant City Manager re Budget Preparation, Fiscal Year 1976-77o 6. Brochure/announcement of banquet arrangements at Carl's Restaurant. Correspondence M/S/P--Wheeler/Danlo..to approve the minutes of the December ll, 1975 Minutes meeting with the following corrections: Page 1, Guests present, correct the spelling of Shirley McCracken and page 2, item "Joint Meeting" should read..."Mother Colony House, Library representatives and Foundation to a meeting"...omitting "the Historical Society". Discussion was held and the decision reached, to mail out the Cultural Arts Commission minutes as soen as possible after each meeting. All other reports will be held and mailed with the agenda a few days prior to eacll meeting. CAT Minutes January 8, 1976 Patsy Ray reviewed the highlights of the monthly Arts Section report. The Reader's Theatre will present "John Brown's Body" and a historical program entitled "Early Anaheim". The Historical Characters will appear at the Freedom Train which will open to the public Friday, January 9, 1976 at Anaheim Stadium. At the Freedom Train Festival Faire, booths on all types of attractions will be displayed and entertainment will be provided continually during its stay. Over 54 different entertainment groups and individuals have been scheduled from throughout Orange County who have donated their time and talents. "Romeo & Juliet" will be presented January 15, 16 and 17 at Anaheim High School, January 20, 21 at Esperanza High School and January 23, 24 at Western High School. Complimentary tickets were offered to the Commissioners. The Elementary School Orchestral Instruction program will begin in full operation this month. This is a free program as recommended by the Commission. The Artist in Residence program has had 74 responses from individuals wanting to partici@ate. Austin Peay will audition the best qualified and select 12 artists from the candidates to cover a variety of art forms for this program slated to begin in February. "A Funny Thing Happened On The Way To The Forum", presented by the Ana-Modjeska Players, was well received with the smallest house being 57 and the largest attendance 183. A contract has been awarded by City Council to move and recondition the Wagner House pipe organ. Total cost will be $3,500. Commissioner Dahl met with Mrs~ Schultz of the Library Board and they reviewed the proposed Redevelopment plans. A joint meeting of the Mother Colony House Advisory Board, Cultural Arts Commission and Library Board has been set for Thursday, January 15, 1976 at 4:00 p.m. Item 1 on the suggested agenda is the "review of Deneau proposal rela- tive to a Mother Colony Heritage Association." In light of this, Mr. Dahl will invite Andy Deneau to this meeting. Mr. Dahl encourages all Commissioners to attend this meeting to develop some unified effort on the long term planning for the heritage of our community° Mr. Trapp recommended that before scheduling meeting~ in the future, that the City's master schedule be checked as this meeting is in con- flict with the Parks & Recreation Commission's regularly scheduled meeting. Commissioner Jones arrived at 6:00 p.m. and Commissioner Sklar arrived at 6:15 p.m. Arts Section Report Elementary Orchestra Program Artist in Residence "Forum" Attendance Wagner House Pipe Organ Joint Meeting Scheduling of Meetings CAC Minutes January 8, 1976 A conceptual design for redevelopment of the downtown area was presented, in depth, by Mr. Rowland and Sybil Silverman covering, in depth, the proposed family museum and historical park. The Redevelopment Agency is negotiating with railroad representatives who have indicated an interest in selling the Union Pacific depot. As a Bicentennia" project, plans are to convert the Union Pacific station to a family museum, as funds are available. Redevelopment concept/Family Museum M/S/P--Salaets/Jones...that the Cultural Arts Commission endorse the proposal of the purchasing and utilizing the Union Pacific depot as a family museum in conjunction with a Heritage Park and that it be operated under the guidance of a professional Curator. It is further recommended that this acquisition be the first step in a series of acquisitions, preservations, and/or developments to eventually arrive at a total historical complex for the City of Anaheim. Allen Ornstein and Brandon Bigham, referred to the Commission by the Amateur Concert Mayor's office, requested assistance in obtaining an outdoor facility Location for bands to practice and to hold fee concerts. After general discussion on indoor/outdoor facilities, practice sessions vs. fee concerts, cost and control factors involved, the Commission recommended they meet with staff to work out a viable plano Mr. Trapp explained the budget process for this year has been stepped Joint Budget up, time wise, and must be presented to the Assistant City Manager on Workshop February 20. The 5 year Capital Improvement Projection is due February 6. This year's budget process will be completed on a Management by Objective process (MBO). January 20 and 26 have been recommended for budget sessions to be held jointly with the Parks & Recreation Commission which staff will confirm at the Parks & Recreation Commission's regularly scheduled meeting on January 15. Staff will confirm with the CAC the dates and advise of the location. Commissioner Sklar commented on the Elementary School District's text-.~ book on the histe?y and Anaheim and he will see that the Commission receives a copy. History of Anaheim Text- book Commissioner Brown left at 7:20 p.m. Vice Chairman Wheeler presided for the remainder of the meeting~ Discussion was held on the need for input from the CAC with the Rede- velopment Commission on the proposed programs. Mr. Trapp explained with the changing roles of the City structure that Mr. Murdoch will be soliciting active participation from each department for the re- development program. Commissioner Sklar suggested the Commission write to the Redevelopment Commission and inquire what is planned for the cultural areas. Staff will compose and forward this letter. Coordination with Redevelop- ment Pa__ CAC Minutes January 8, 1975 Discussion was held on the possibility of changing locations for the regularly scheduled CAC meetings. No decision was made. Commissioner Sklar left at 7:40 p.m. and Commissioner Salaets left at 7:45 p.m. Commissioner Jones mentioned the increasing graffitti problem being seen in Anaheim and general discussion ensued on this problem area. As concluded, there is no simple solution, but it is an area of con- cern to all and ways of combating this problem should be given thought by all. Graffitti Commissioner Jones reported that the Orange County Arts Alliance Seminar OCAA Seminar will be held on January 29 at South Coast Plaza and she will see that the Commissioners receive the complete details of this event. The meeting adjourned at 8:07 p.m. to a joint budget session tenta- tively scheduled for January 20, 1976, to be confirmed by the Parks & Recreation Commission. The next regularly scheduled meeting will be held at the Four Seasons Cafeteria on February 12, 1976 at 5:00 p.m. Adjournment and next meeting. 012676jv:40 CITY OF A~!AHEIH CULTURAL ARTS COHMISSIOH l./I NUT ES DECEHBER 11, 1975 The regular meetin9 of the Anaheim Cultural Arts Commission was held Thursday, December II, 1975 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at 5:20 p.m. Call to Order Commissioners present: Jack Brown, Ruth Salaets, Earl Dahl, Violet Wheeler, June Travers, Mary Jones. Commissioners Present Staff present: Lloyd Trapp, Recreation Superintendent; Patsy L. Ray, Recreation Supervisor; June Vandiver, Secretary. Staff Present Guests present: Shirley HcCraken, American Association of University Guests Present Women; Eileen Anthony, Women's Division Chamber of Commerce; Betty Lillis, WDCC; Sarah Fay Pearson, Hother Colony Household Advisory Board; Sylvia L. Bula, City County Government Committee/Chamber of Commerce. Correspondence reviewed included: 1. Oral invitation from Knowlton Fernald to preview presentation of the concept plan for downtown Anaheim on December 15, and 16 at 4:00 p,m. and 7:30 p.m. each day in the Community Develop- ment Department's Conference Room at 119 S. Claudina. 2. Letter to Dr. Carlotta Hellon, Governor's office, from Chairman Brown nominating Mary Jones for consideration of appointment to the California Arts Council. 3. Letter to City Council on December 5, 1975 from Chairman Brown requesting the pews from Zion Lutheran Church be sold and the funds used for remodeling the Loara Playhouse. Letter of November 18, ]975 from the CAC to the Parks & Recrea- tion Commission supporting their endorsement of an up-date of the in-lieu fees to the 1975 level. 5. Letter from Commissioner Jones to Boston Center for the Arts requesting further information on their organization. 6. Letter from Commissioner Brown to the t,layor's Committee on Cultural Policy, in Hew York, requesting a copy of the October 15, 1975 pollcy. 7. December Il, 1975 letter from Andrew Deneau regardin9 the Heritage Committee. 8. Acknowledgement from James Brier, Anaheim City School District, re approval of the use of the Loara Playhouse on a Ion9 term basis by the Ana-Modjeska Players and their desire to cooperate in any way, Correspondence M/S/P Salaets/Dahl...to approve the minutes of the November 13, 1975 minutes with the following addition. Commission Salaets was opposed to the motion ~'..to recommend to City Council to sell the pews from Anaheim Civic Theatre.." only until information is available on what is proposed for the former Zion Lutheran Church. Hinutes ,Pa,~e 2 CAC Minutes Dec. 11, 1975 Patsy Ray reported on the complete success of the Senior Citizens Boutique which utilized the entire building. The Freedom Train is moving along very well. Interviews were held and Victoria I~right has been hired for the Satellite Program of the Senior Citizens. Lloyd Trapp reported on the status of the IVagner Home pipe organ. Leta Archer has submitted a report to City Council and has recommended the low bidder for moving the organ. This will be a combination job by a private contractor and city crews. The city crews will do the actual moving and the private contractor will do the setting up of the organ. Discussion was held on the many areas this organ might be used and how functional it could be, rather than just a static display. Congratulations were extended to Ruth Salaets for becoming President of the Anaheim Foundation for Culture and the Arts effective January l, 1976. The Chairmen of the Cultural Arts Commission, Mother Colony Household and Library Board met in an informal session December 5, 1975. Chairman Brown felt this meeting, regarding heritage in general, the Heritage 6ommlttee, Library History Room and the Mother Colony Household was very beneficial for sharing each area's viewpoints. Commissioner Brown is planning on inviting the Heritage Committee, Mother Colony House, library representatives, the Historical Society and Foundation to a meeting to plan unified action to deter any "splintered" groups. Since the Mother Colony Household has completed their Incorporation papers and is an official tax exempt organization, it was suggested they could be the basis for the foundation of a Heritage Committee that would encompass all areas. Lloyd Trapp suggested the CAC work with the Community Development Department as they meet with City Council every Tuesday and submit input from various groups, Staff from Community Development will be evaluating the identified cultural needs as submitted and then a con- sultant will be utilized to assess those needs. It was recommended that each Commissioner attend tile preview presenta~ tion of the concept plan for downtown Anaheim presented by the Community Development Department. Commissioner Brown expressly stated this was a necessity to prove our interest is there. Commissioner Brown requested Earl Dahl study and clarify the letter received from Andy Deneau. General discussion ensued over ~lr. Deneau and his specific role. Commissioner Dahl will express to Mr. Deneau that we definitely do want him working with the Heritage Committee but not as a separate agency. Commissioner Dahl will advise Mr. Deneau of the meeting to be held in January to discuss creating a Heritage Committee comprised of the Mother Colony House, Library ' History Room and the current CAC Heritage Committee. Arts Section Report Wagner Home Pipe Organ New Foundation President Joint Meeting/ HeritQge Downtown Anaheim concept plan Status of Heritage Committee Pa~e 3 CAc Minutes Dec. ll~ 1975 Commissioner Dahl reported that a report from the Heritage section of the Bi-Centennial Committee is forth-coming. It was discussed that possibly Earl Dahl would like to continue as the CAC liason and representative of the Bi-Centennial Heritage section when its current involvement is completed in order to perpetuate this area of history. Commissioner Jones issued a written report, for ~nformation purposes only, to the Commission on the cultural areas of Boston. She compiled this information on a recent business trip to that city. Commissioner Jones expounded on this report and stated she was mostly impressed with their outreach in the community and the curriculum activities in drama with the school system. The Orange County Arts Alliance is having an Open House December 19 between 5 p.m. and 7 p.m. at 1010 N. Main, Suite 615 in Sana Ana. January 29th will find an Arts Alliance fund raising work shop at the South Coast Plaza. Further details on this is forth-ccming. The Orange County Arts Alliance is preparing, a p,ictorlal brochure of cultural activities, with funds provided by a grant. Any pictures, 8 x l0 glossies or preferably color transparancies, would be appreciated. Cypress College is establishing an annual event to honor 7 Orange County residents for their contributions in cultural activities and has re- quested the Commission to nominate a recipient of this award at their January 6, 1976 dinner ceremonies. Chairman Brown requested each Commissioner call Patsy Ray with their nomination and the decision will be reached per telephone vote since Cypress College must have this nominee's name immediately. Hary Jones left at 6:45 p.m. and Earl Dahl left at 6:58 p.m. Program budgeting for the fiscal year 76-77 is being formulated now on a preliminary basis. ~,lr. Trapp recommends all Commissioners call in any plans and/or projects for this budget rather than waiting for the next meeting as staff is in the process of working on this portion of the budget now. Commissioner Salaets submitted a written copy of the Annual Report of the Anaheim Cultural Arts Center. Copies will be sent to all Commissioners. Commissioner Salaets reported Anaheim Beautiful will put a landmark at Manchester and Broadway, where the first Anaheim train depot of 1876 stood and provide landscaping around it. Commissioner Salaets recommends writing Anaheim Beautiful a letter of commendation upon completion of the project. Bi-Centennial Commlttee Bostonls cultural activities OCAA Open House Arts Alliance I,/ork Shop Pictorial Brochure Cypress College Annual Award Fiscal Year 76-77 Program Budget C~ltur~l Arts Center Annual Report 1876 Train Depot Landmark Paqe 4 CAC Minutes Dec. 11, 1975 The Woman's Division of the Chamber of Commerce has donated $1,000 to the Foundation, This money will be used to bid on the piano being disposed of by the former Dance Theatre of Orange County and for purchasing some dishes. There will be a benefit choral concert at the Cultural Arts Center on December 19. All proceeds will go to the Center. General discussion was held on the fact that the Foundation does not belong to the Arts Council, although they have been invited and are encouraged to join. Commissioner Travers reported that the Arts Council is currently work- ing on the new calendar and the 1976 directory. The extended box office hours, as reported at the last meeting, are in operation netting $2.00 per hour for the Arts Council, Commissioner Travers again reminded the Commission of the 1976 Soiree and Auction Extordanaire, at the Disneyland Hotel on May 8, 1976 which will be a benefit for the Foundation for the Cultural Arts Center, Arts Council operation and the Ana-Modjeska Players for the remodeling of Loara Playhouse. The Arts Council's next meeting will be January 13 at Mercury Savings and Loan at Valley View and Lincoln. Any persons interested in the arts are welcome to attend.' Tickets are $2.00. Commissioner Wheeler complimented Patsy Ray for receiving the Annie Anaheim Accolade Award for community service. The meeting adjourned at 7:10 p.m. The next meeting will be at the Four Seasons Cafeteria on January 8, i976'at.$:00 p.m,, donation Benefit Concert Arts Council Patsy Ray honored Adjournment & Next Meeting 1222753v:45 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES NOVEMBER ~3, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, November 13, 1975 at 5:00 p.m. in the Four Seasons Cafe- teria, 1363 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at 5:20 p.m. Commissioners present: Jack Brown, Ruth Salaets, Martin Sklar, Earl Daht, Violet Wheeler, June Travers. Staff present: Patsy L. Ray, Recreation Supervisor; June Vandiver, Secretary. Guests present: Dan D'Urso, Community Development Department M/S/P--Oahl/Salaets--to approve the minutes of the September 11, 1975, October 6, 1975, October 20, 1975 and October 28, 1975 meetings, as written, with the following change as suggested by Commissioner Jones, in writing: Page 6, paragraph 2 of the October 6, 1975 minutes to read as follows rather than previously written: "We should not hesitate any longer concerning a facility but we should make sure that the facility meets all the cultural needs of the community. Feels that the Commission should be con- cerned about the needs of cultural organizations and how these groups can be helped to develop. Perhaps it should be proposed to the City Council that they be subsidized from existing tax funds or the general tax fund." Correspondence reviewed included: 1. Letter from Opal Kissinger re the omission of the AAUW being present at the October 6 meeting in the list submitted to City Council on October 10 along with Commissioner Brown's reply that we would correct the omission immediately. 2. Announcement of the Orange County Arts Alliance meeting on Tuesday, November 18 at 9:30 a.m. at Chapman College. 3. Letter~ dated October 20, 1975 from the City Clerk, of City Council action declining to appoint a Task Force and by general consent referred the matter back to the Cultural Arts Commission. Notice of address change for Shirley McCraken, President of the AAUW. Notice of Alliance of California Arts Council's Regional Seminar in Riverside on November 22. Memo from California Arts Commission that this Commission will be abolished and an Arts Council, consisting of 15 members, appointed by the Governor, will go into effect January I, 1976. Instructions were included on who to contact for recommending representatives to the 9 Council positions and 3 Staff positions available, 3 positions having already been appointed. Also included were the dates of the remaining meetings and schedules of the Commission clinics. Call to order Commissioners present Staff present Guests present Minutes Correspondence 7. Two letters from David Van Fleet, President of National Music Service, incorporated with his view points of the types of groups to develop interest for a Task Force along with his suggestions of contacting other cities that have built their own arts facili- ties for possible ideas. He also specifically suggested visiting the Downey Civic Theatre which is a City funded facility that appears to be very busy with civic and money making events. 8. On October 30 the Cultural Arts Commission submitted a letter to the Redevelopment Commission of the 2 motions passed at the October 28 meeting and on November 7 the Commission officially requested of the Redevelopment Commission to provide a consultant. 9. Letter from Mary Jones requesting a change in the October 6, 1975 minutes as approved above. Commissioner Brown ~uggested establishing a procedure of sending thank you notes to guests attending the Commission meetings along with an invitation/notification of the next meeting. M/S/P--Oahl/Salaets--if Mary Jones is willing, the Commission recommends her to be considered for appointment to the newly established California Arts Council and upon her acceptance, will submit this recommendation to the Governor. Patsy Ray reviewed the September and October Arts Section reports. The major highlights of the 2 months were the initiation of the Readers Theatre program and the selection of the part-time coordin- ator. This Readers Theatre program will be dellbarately kept in small groups so it is available to go out to many organizations. The Bicentennial program is rolling into full force. The U. S. Armed Forces Bicentennial Band & Chorus program was enthusiastically received. This program was jointly presented by the AUHSD, Anaheim Bicentennial Committee, City of Anaheim and Disneytand. The Freedom Train contract has been signed and it is now scheduled to be in Anaheim 4½ days, arriving from Long Beach very early on the 9th of January and hopefully will be ready at 6:00 p.m. on the 9th and running from 8:00 a.m. to midnight from January 10 through the 13th, 1976. The exhibit and entertainment areas are coming along nicely. The anticipated attendance will be 80,000 people viewing the Train in the 4½ days. Tickets will be available as of the 20th of November through various Chamber of Commerces at $2.00 for adults and $I.00 for students (up to age 12) and Senior Citizens. For the Festival USA, the Kiwanis Club is sponsoring a fire hydrant painting contest. There is also an Art Contest for students at all parochial, private and public schools for kindergarten through 12th grade. A Bicentennial photo contest, open to the public, with a theme "Anaheim as it is today'~ is also being conducted, to document pictures of 1976 for the Tri-centennlal. Page 2 CAC Minutes November 13, 1975 Thank you notes California Arts Council Arts Section Report Freedom Train An "Artist in ResidenceH program letter was sent to all dunior and Senior High Schools in Anaheim. At this time there has been limited response so Austin Peay is following up on this by tele- phone. Commissioner Brown suggested sending this letter and any future offers like this, directly to the School Superintendent rather than to the school principals or drama teachers. The Foundation is still receiving bids on moving the 14agner House pipe organ to the Cultural Arts Center, according to Commissioner Salaets. In Lloyd Trapp~s absence, Patsy Ray stated that the City's Property Maintenance Department is also involved with this project and a progress report will be forthcoming. According to Commissioner Dahl, a meeting of the Mother Colony Household, Cultural Arts Commission and Library Board jointly has not been set at this time. There has been no response from Andy Deneau on the heritage project. General discussion ensued on the Heritage Committee and the status of the Chairmanship. Chairman Brown will again contact Mr. Deneau re his status on this committee. In Commissioner Sklar's absence, Patsy Ray gave an overview of the October 30 meeting of the Parks & Recreation Commission and their decision not to go with the bond issue predicated upon the feasi- bility of additional monies being brought in through an up-date of the In-Lieu fees. Legally the City can attain monies for the de- velopment of parkland through the Quimby Act which authorizes in- lieu fee procedures. A memo from Dick Kamphefner was submitted to the Commissioners outlining the 1973 in-lieu fee formula. By bringing this formula up to the 1975 level, it is anticipated sufficient funds would be provided to handle most of the work out- lined on the proposed bond issue. M/S/P--Oahl/Travers--The Cultural Arts Commission concurs with the Parks & Recreation Commission's endorsement of an up-date of the in-lieu fees to the 1975 level for substantial develop- ment of Parks, Recreation and Fine Arts facilities. Marty Sklar arrived at 6:20 p.m. There has been no action taken by the Redevelopment Commission on the request for assistance, by providing a consultant to the Cultural Arts Commission. Chairman Brown will attend the next meeting of the Redevelopment Commission to pursue this request. General discussion was held on the formalization of a long-term committment for the interim theatre at Loara Playhouse to enable full support to this facility. The Commission will also request of the School Board, placement of a sign for the theatre after an official committment is ascertained. Page 3 CAC Minutes November 13, 1975 Artist in Residence program ~lagner House Pipe Organ Joint meeting w/ Library & Mother Colony Heritage Committee In-Lieu Fees Status of request for a consultant Loara Playhouse long-term commlttment Page 4 CAC Hinutes November 13, 1975 H/S/P--Dahl/l~heeler-- A long term committment for the use of the Loara Playhouse as an interim theatre will be officially requested o'f the School Board on a share/availability basis. (Commissioner Salaets opposed to ~'long-term" only). The Commission requested staff to prepare cost estimates for the necessary improvements required at Loara P~ayhouse. M/S/P--~heeler/Sklar-- (Commissioner Sa]aets opposed) to recommend to City Council to sell the pews from the Anaheim Civic Theatre with the proceeds designated for the expenses involved in the renovation of the Loara Playhouse. Playhouse cost estimates/improve- ments Commissioner Salaets reported on the Foundation for Culture and the Arts programs. On December 19 at 0:00 p.m. the Fullerton College Chamber Singers are putting on a benefit for the Center. There is also a china exhibit (dinnerware) and a 2 man Gallery Show going on now. General discussion ensued concerning the over- crowdedness and the necessity of turning people away at the facility. Foundation programs Commissioner Sklar reported that in addition to the in-lieu fee up-dating, the Parks & Recreation Commission wants to get with staff to develop a project "priority list" rather than a shopping list. Project priority 1 ist Commissioner Travers reported on the Anaheim Arts Council programs. The Box Office is currently open Tuesday, Thursday and Saturdays at Anaheim Plaza. The Plaza has requested the Box Office be open evenings from November 21: thru December 23 from 6:00 - 8:30 p.m. and December 2~ from 9:00 a.m. - 4:00 p.m. to serve as an information booth and to sell gift certificates for the Plaza. The Plaza will pay $2.00 per hour which will go to the Arts Council for their projects. Anaheim Arts Council box office The Nay 8, ~976 Soiree and Auction Extraordinaire at the Disneyland Hotel wil,l be for the benefit of the Cultural Arts Center, the Ana-Modjeska Players' renovation of the interim theatre at Loara Elementary School and for the Arts Council's general operations and community projects. So~ree Art Auction The Anaheim Arts Council's January 13, 1976 meeting will be as guests of the Mercury Savings & Loan at Valley View and lincoln. Presidents and their associates from all arts groups will be invited. January 13 Arts ~ouncil meeting The meeting adjourned at 7:20 p.m. The next meeting will be at the Four Seasons Cafeteria on December 11, 1975 at 5:00 p.m. Adjournment and next meetin9 111975jv/~5 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES OCTOBER 25, 1975 A meeting of the Anaheim Cultural Arts Commission was held Tuesday, October 20, 1975 at 4:00 p.m. in the Anaheim City Parks Division Office, ll3 W. Chartresl Anaheim. A quorum being present, the meet- ing was called to order by Vice Chairman Wheeler at 4:20 p.m. Call to Order Commissioners present: Jack Brown, Violet Wheeler, Earl Dahl, Mary Jones, Martin Sklar, June Travers. Commissioners Present Staff present: Dick Kamphefner, Interim Director, Anaheim Parks, Recreation and the Arts Department; Lloyd J. Trapp, Recreation Superintendent; Patsy L. Ray, Recreation Supervisor; Carl Heimburger, Park Development Coordinator; David Sommers, Recreation Supervisor; June Vandiver, Secretary. Staff Present Guests present: Eileen Anthony, I,J.D.C.C.; Dan D'Urso, Community Development; Knowlton Fernald, Community Development Director; Betty Lillis, W.D.C.C.; Sarah Pearson, Mother Colony Mouse Advisory Board. Guests Present Dick Kamphefner presented an overview of the proposed Parks & Recreation Bond Issue 5 year bond issue project. Some discussion ensued on several items of Overview direct interest to the Cultural Arts Commission which will be covered in depth with the Parks & Recreation Commission by the CAC representa- tive, Marry Sklar. Knowlton Fernald arrived at 4:25 p.m. Commissioners Brown and Sklar arrived at 4:35 p.m. Staff submitted copies of their written recommendation, concerning arts facilities, without cost listings, to the Commission.on October 23, 1975. This recommendation was compiled on the basis oF general discussion with community arts organizations over the years, the 1965 Citizens Capital Improvements Report, and the February, 1975 Arts Council report presented to Community Development. The projected figure, on the October 20th report, of $14,240,000 is strictly a "ball-park" estimate. Staff Recommendation Mr. Heimburger explained a space diagram representing the Cultural Arts Complex, including the square footage requested for each facility. Some areas, particularly meeting rooms, could be used by other groups in the City. Arts Complex Diagram Patsy Ray explained the community has talked in terms of a much smaller theatre than 2,500 seats but what is bein9 considered is a theatre with a balcony that can be closed off to adjust the seating capacity and with side folding doors to enabte formation of an intimate theatre of perhaps 250 or a larger theatre of 500-700, and so forth. Staff is recommending the larger theatre only on the basis of it being capable of adjusting into smaller theatres. Communlty Theatre _Pa ,qe 2 CAC Hinutes Oct. 28, 1975 General discussion was held r~2arding the amount of projected dollars for the Historical and [,latural Huseaum area. It was brought out that this figure would not provide for moving the ~.izther Colony i-louse but would provide space for it, if it was the desire of the Household to move the i,lother Colony liouse to an enclosed area. Hrs. Pearson stated they really prefer not to move it but they do want to cover it 'For protection. Knowlton Fernald briefly explained that the basic job of Community Development is to facilitate ways in soliciting private investments to attract people to the downtown area. Hr. Fernald suggested a written program, a preliminary architectural design to relate to a site, some cost projections by indication of priorities, along with a consultant to worl¢ with a team for professional expertise to present a complete pacltage to City Council, including possible methods of financing. To get good cultural facilities, it must be a joint effort, but the request must come from the Cultural Arts Commission to the Community Development Department. Tile Redevelop- ment Commission is eager to consider any issue, solidy bacl<ed From the community, to present to City Council. £ileen Anthony arrived at 5:1~-0 p.m. Firs. Pearson left at 5:~5 p.m. After general discussion regarding the bond issue and the CAC par- ticipation, Commissioner Brown suggested a letter be addressed to the Redevelopment Commission requesting assistance. I-le recommended the CAC offer general support to the Parl¢s and Recreation Commission on their proposal. The Cultural Arts Commission should maIte its own complete proposal to the Community Development Department. H/S/P--Jones/Travers--to accept the concept o'F a Cultural Arts Center complex; to immediately activate this project and to solicit the support and participation oF all cultural groups in the community; to solicit the help of the Community Develop- ment Department for a consultant to help assess community cultural needs, goals and objectives, in terms of this Cultural Arts Center complex; to maI~e final recommendation. Hotion carried unanimously. A letter regarding this motion, requesting assistance, will be drafted to tl~e Redevelopment Commission with a copy to the Community Development Director. Commissioner Brown suggested a tie-in with Patios & Recreation for more support. Hr. Sl¢lar will be the official representative at the Parl~s & Recreation Commission meeting October 3© but since the bond issue will not be interfaced, the other Commissioners are not ex- pected to attend. Commissioner Jones esl<ed if the interim facility at Loara Playhouse could be part of the consideration in the bond issue, i.lr. Kampbefner explained no money is available in the current funds projection but this most definitely could be a part of this bond issue or as a priority on next years Perils & Recreation capital budget. Hother Colony House Community Development Role and Function Letter oF Assistance Request Motion for a Consultant Interim Facility Funds CAC Hinutes Oct. 28, 1975 Dan D'Urso and Knowlton Fernald left at 6:20 p.m. ~'l/S/P--Sklar/Jones--Cultural Arts Commission requests funds for an appropriate interim performing arts facility to be included in the Parks, Recreation and Arts Department capital budget for fiscal year 1976-77. Hotion carried unanimously. Organizations invited to the October 30, 1975 meeting will be notified of action taken to allow them to decide if they still wish to attend tl~e Parks & Recreation Commission meeting on October 30, 1975.. The meeting adjourned at 6:30 p.m. The next regularly scheduled meeting will be Thursday, ilovember 13, 1975 from 5:00 p.m. - 7:00 p.m. in the Four Seasons Cafeteria, t363 South Anaheim Boulevard, Anaheim, California. Funds for an interim Theatre October 30 Fleeting Heeting Adjourned and I~ext Heeting t10675jv ANAHEIH CULTURAL ARTS COPIHISSION ANNUAL REPORT I~7h-1~75 The Anaheim Cultural Arts Commission is a seven-member advisory body appointed by the City Council charged with the responsibility of advising City Council on matters involving the arts in tile community and encouraging and fostering cultural endeavors. The following is the annual report of the Coa~alssion for the fiscal year 197~-75 highlighting some of the more major projects considered by the Commission. Oral History Program -- In January 1~Th a program was initiated to utilize the Norvald Ulvestad Historical Trust Fund monies ($1,2h0) for an oral history program (a permanent record of interviews with noted long-term residents of Anaheim) in cooperation with the History Depart- ment at California State University at Fullerton. A contract was drawn end on-going Anaheim work was implemented and new programs started. In February of 1975 the Director of the program, attended a Cultural Arts Commission meeting to give a progress report and brought several of the finished books with him. On June 15, 1975 an official presentation of these volumes was made to the Library Board. The Anaheim Bicentennial Committee and its three sub-committees were established through the Chamber of Commerce -- Commissioner Dahl is chairman of the Heritage Subcommittee; Commissioner Jones was appointed the Colmlission representative to the Bicentennial Committee. Carnegie Library (The City's current personnel office) -- In anticipation of the redevelopment proposed for the downtown area, the Commission voted to go on record to support an effort to save the Carnegie Library as a historical landmark, possibly for use as a museum. This recommendation was forwarded to the City Council· Commission members attended the Hestern Conference of the Alliance of California Arts Councils held at Disneyiand Hotel September 27-28=29, 197h and hosted the Saturday evening social hour. The Commission representative attended the Alliance of California Arts Councils conference in San Die9o in April 1~75; the report to the Commission included the fact that the speakers encouraged the arts groups to communicate their feeJlngs to their legislators. An Ad Hoc Committee was formed to consider the current leglslation before the state assembly, and a telegram supporting ABI~0 was sent while that bill was still in committee. Cultural Arts Commission 197h-75 Annual Report 2 The Commission heard a presentation and explanation of Project Alpha and the civic center complex planned. A letter went to City Council recom- mending that plans for the redevelopment give consideration to the arts and performing arts facilities. An Ad Hoc Committee composed of representatives of the Parks and Recreation Coramission and the Cultural Arts Co,nmission recommended to the City Council that the name of the Anaheim Parks and Recreation Department be officially changed to the Anaheim Parks, Recreation and the Arts Department, to become effective during August 19Th. A tour of existing public performing arts facilities in Anaheim was con- ducted by Staff for the Commission on October 12, IS7q and served to enlighten the members of the Commission as to what facilities are avail- able and the limitations of these facilities. Union Pacific Railroad Station -- Contacts were made with the Union Pacific Railroad Company relative to donating the station building to the City for a museum, who agreed to let the City have the building. However, the cost of moving it was more than the building was worth. The City offered to buy the land on which the building stood, but Union Pacific was hopeful of leasing the facility and the land and declined to sell. The Commission conducted part of their October 197z~ meeting at the old Zion Lutheran Church and heard a proposal by the theatrical consultant to the Ana-Modjeska Players, explain!ng thj ~)~y~rs' proposal to r~novate the facility into a performing arts facility. The Commission voted to recommend to the City Co~mcil to accept the Players' proposal. Work was commenced and upon Staff's suggestion, the Commission recommended the name '~naheim Civic Theatre" for the facility. The Commissioners were invited to attend the premiere production of "Carousel" which opened the Anaheim Civic Theatre on March Il;, 1975. The Commission reconvened their regular June meeting on June 16, 1975 at the Redevelopment Com~ission's h~aring in the Council Chambers to consider an interim performing arts Facility proposed by the Director of the Redevelopment Department. The facility to be located in a down- town bank buiIdlng was approved by both Commissions but subsequently turned down by the Redevelopment Agency on June 17, 1975. Staff haV been reporting to the Commission on some of the alternatives developed for a performing arts facility when the Anaheim Civic Theatre was closed because it did not meet earthquake safety standards. Cultural Arts Commission 1974-75 Annual Report t0. I1. Ih, !$, The Orange County Arts Alliance held a general membership meeting in Anaheim at the Cultural Arts Center, which was co-hosted by the Cultural Arts Commission. The Co~nission obtained a charter membership in the OCAA for $15 annually upon the incorporation of that organization. The Heritage Committee was reactivated with the appointment of a new chairman, and several projects were launched includin9 an on-9oin9 historical landmark inventory and the development of a proposal for a historical society, The Commission deliberated on the possibility of recommending that the City of Anaheim and the County of Orange jointly acquire the Peralta Adobe and 2.97 acres of ]and in Santa Ana Canyon. Subsequently, the County decided to purchase and restore the Adobe entirely with County funds. Renovation plans for the Greek Theatre were reviewed by the Commission and progress of the construction was reported at subsequent meetings, The Commission recommended to the City Council to change the name from "Greek Theatre" to "Pearson Park Theatre", The City Council approved this recommendation, The Commission met in adjourned regular meeting to review the budgets of the Commission and of the Arts Section of the Parks, Recreation and the Arts Department. They recommended a budget of $~5,000 for the Arts Section, to include a pilot orchestral instrumental music program in the elementary schools servin9 Anaheim. On September 13, 1971~, the Cultural Arts Commission wrote to City Council requestin9 that the Commission be represented amen9 those plannin9 for the implementation of Project Alpha for Anaheim. As a result, the Commission was invited to meet with the Redevelopment Agency and, in turn, the Commission asked the Anaheim Arts Council to project the cultural arts facility needs of Anaheim, with the idea of incorporatln9 these into the Alpha Project in the future. The Commission reviewed and approved the preliminary study made by the Arts Council for the Redevelopment Commission on the basic cultural arts facility needs to be included in the redevelopment plans for downtown Anaheim. Two policy statements, Committees and Expenditures of Budgeted Funds, were developed and approved by the Commission; copies of the Committees statement were sent to the Commission's current three sub-committees. Cultural Arts Commission 1974-75 Annual Report 16. 17. The Library Board coordinated a joint meeting between the Cultural Arts Commission, the Library Board and the Mother Colony House Board to dis- cuss ways of coordinating the efforts of the groups interested in the historical aspects of the co~munlty and to clarify the contributions of each. A recommendation for the formation of a historical society was discussed. As a result of tile audit by Arthur Young and their rec~e~nendation to move certain items from long-term storage, the Cone~ission is consider- ing moving the Wagner Home Pipe organ with installation at the Cultural Arts Center. CULTURAL ARTS CONMISSIONERS Fiscal year 197~-1975 JACK E. BROWN OR, JOSEPH BUTTERWORTH (Resigned June, EARL E. OAHL MRS. WESLEY V. JONES LLEWELLYN OVERHOLT, JR. MRS. NORMAN V. SALAETS MRS. JERROLD R, TRAVERS MRS. OSBORNE WHEELER ISTS) (Resigned March, 1975) 092G75/jv APPEilD IX Details on the information contained in the Cultural Arts Commission Annual Report for 197~;-75 can be found by referring to the minutes of the Commission listed as follows: ITEH NUHBER 1. HINUTES PAGE January 1, 197l; 296 Harch 11, 197l:· 302 ~lay 13, 197i~- 300 October 9, 197i;' 2 i,~ovember 13, 197l',. 2 February 13, 1975 2-3 March 13, 1975 5 Apri I G, 197Z:- 305 July 11, 197t:· 2 July Il, 197~ 2 August 1~, 197/; 3 September Il, 197~; 2-3 June 12, 1975 3 July I1, 197L; 2 August I~, 197~; 3 September 11, 197t; 1-2 Hay O, 1975 3 July 20, 1975 2 September 11, 197l; 2 February 11, 197t:- 299 February I1, 197~ 300 September 11, 197t; 2 October 9, 197t; 3-6 April I0, 1975 2 /.lay O, 1975 2 July 20, 1975 2 September 11, 1975 2 February 13, 1975 6 October 9, 1975 2 November 13, 1975 1-2 June 12, 1975 3 September 11, 1975 t~ Page 1 of 2 CITY OF ANAHEIM CULTURAL ARTS COMMISSION Minutes October 20, 1975 A meeting of the Cultural Arts Commission was held on Monday, October 20, ~975 at 5~00 p.m. at the Four Seasons Cafeteria, t363 S. Anaheim Boulevard, Anaheim, California. Commissioners Present: Jack Brown, Violet Wheeler, Earl Dahl, Mary Jones. Commissioners Present Staff Present: Lloyd Trapp, Recreation Superintendent, Patsy Ray, Recreation Supervisor, June Vandiver, Secretary Staff Present Guests Present: Leta Archer, Director, Anaheim Cultural Arts Center. A quorum became present at 6:00 p.m. with the arrival of Earl Dahl and Mary Jones. Leta Archer left at 6:02 p.m. The meeting was called to order at 6:03 p.m. Meeting called to order General discussion was held on the need for unity among the art organizations, as well as the City Council general consent action of October 14th denying the request for a Task Force and indicating Cultural Arts direction on arts facilitles should go back to the Commission, City Council Action Mr. Brown discussed the letter he sent to Mr. Deneau con- cerning the circumstances which led him to believe it was necessary to send this letter to Mr. Deneau. (Copies were submitted to each of the Commissioners). General discussion was held concerning the Heritage Committee and their relation- ship to the Cultural Arts Commission. Heritage Committee Reactions and comments concerning the October 6th meeting with the various arts groups were covered. The Commission discussed the needs of these groups and expressed their concern about ways to best meet these needs. October 6 CAC Meeting Mr. Brown relayed the invitation of the Parks & Recreation Joint Meeting Commission to meet with them on October 30th to discuss a proposed bond issue. It was decided to accept the invita- tion and to meet on October 28th to reveiw staff recommendations on arts facilities for possible inclusion in the Parks and Recre- ation proposed bond issue. Time will be 4:00 p.m. and location to be announced. The meeting adjourned at 6:30 p.m. to October 28, 1975. Meeting Adjourned CITY OF ANAHEIH CULTURAL ARTS COHMISSION HINUTES OCTOBER 6, 1975 A meeting of the Cultural Arts Commission was held on Monday, October 6, 1975 at the Loara Elementary School. Members Present: Jack Brown, Violet Wheeler, Earl Oahl, Mary Jonesm Ruth Salaets, Martin Sklar, June Travers. Members Present Staff Present: Lloyd Trapp, Superintendent of Recreation, Patsy Ray, Recreation Supervisor, Orrie Olson, Secretary. Staff Present Guests Present: Larry Bishop, Ana-Hodjeska Players Sylvia Bula, Anaheim Chamber of Commerce, City-County Government Committee Bob Carlberg, Anaheim Arts Council Hal Ourck, Ana-Modjeska Players D. L. Ourso, Redevelopment, City of Anaheim Dora Jean Golder, Ebell Club of Anaheim Carol Hale, Ana-Modjeska Players Richard Huston, Architect Nancy Jackson, Anaheim Arts Association Kent Johnson, Ana-Modjeska Piayers Opal Kissinger, American Association of University Women Judy McCoy, North Orange County Chapter of Sweet Adellnes Norma Northcott, Ana-Hodjeska Players Angela Pontarelli, Ana-Modjeska Players Elsie Reed, Dance Theater of Orange County Annette Sawyer, Anaheim "Pops" Chorale David Van Fleet, National Music Service (Explorer Scouts) Guests Present Meeting was called to order at 7:40 p.m. by Chairman Brown. Chairman Brown gave an overview of why this meeting was called. Me explained that the Cultural Arts Cor~misslon was appointed approximately 7 years ago. With the redevelopment going on in the downtown area, the Commission needs the input from the groups advocating arts as represented at this meeting concerning what is needed in the community. He had heard that a Fine Arts Center was included in the Civic Center as an initial thrust of redevelopment. Mr. Durso of the Redevelopment Department stated that it is included as indicated in the document he had pre- sented to the Chairman. Now, Redevelopment needs some direction from the community. Meeting called to order The City Council has stated that they really didn't know if there was any one direction from cultural groups in the community as to their input in redevelopment in terms of Fine and Performing Arts facilities. Maybe the Commission has not had enough dialogue with groups in the community. Haybe the City Council is correct. Maybe the wishes and desires of the community are so diverse that they are fragmented. The Commission needs input from this group. Whether there is a need for a Performing &rts center is what has to be de- termined. Once it is determined, then the Commission has something to take to the City Council. Pa~e 2 Cultural Arts Commission October 6, 1975 Each of the visitors introduced themselves and their organization: Opal Kissinger, American Association of University Women. Purpose: Goals: Membership: Needs: To unite alumnae of qualified institutions for practical education work. Support fellowships, continuing education of all ranges to help university women to be alerted to legislative programs, etc. The main goal is scholarships and fellow- ships. Approximately 100 people. A regular meeting place (have been meeting at Stoddard School and South Jr. High). A place to produce and distribute new§letters. A place to hold symposiums. Judy McCoy, North Orange County Chapter of Sweet Adelines Membership: Needs: One chapter of several hundred - 60 members in this chapter - approximately 12 Anaheim residents. No immediate needs, now meetin9 at Hillcrest Recreation Center, Have own printin9 equip- ment. Most materials for Chapter are obtained from head office. This group meets every Thursday night. They are now plannin9 a Bicentennial program to be held at Plum mar Auditorium in Fullerton. The group has performed several times for the Anaheim Parks and Recreation Department and recently for the Fall Art Festival. If facilities were available, they would take advantage of them as the facility they now use is not too great sound-wise and may not always be available. Nancy Jackson, Anaheim Art Association Purpose: Membership: Needs: To promote cultural activities in the community. Approximately 200 Facilities are adequate but with lots of complaints. Now meeting at Cultural Arts Center. Membership is droppin9. Would like to see an impressive Gallary Room for more classes, more backing from community and definitely need a new home. Storage area is also needed. Page 3 Cultural Arts Commission October 6, 1975 Kent Johnson, Ana-Hodieska Players Needs: The Players have been trying to find a new home since losing Zion Lutheran Church facility, They are now revamping the auditorium at Loara Elementary School into a theatre. Funding has come out of their own pockets, as well as borrow- lng against future shows. The immediate need is $2,000 to complete the first phase. The theatre at Loara could be made into a workable theatre for about $50,000. They have accomplished the following: Painting the walls a dark color so that the lights do not reflect. Painting the stage areas black. In process of rewiring. Construction of ticket booth, technical booth with spot light stands and light bars installed in ceiling. Sanded stage floor. Have built additional side wings. Phase II will include tearing out the arches, relocating the furnace and adding a lobby. The real need now is community support, plus need for a scene shop, central location, dance stage, 500-600 seating, dressing rooms, etc. This group is welling to be on any board or committee in the planning of a Cultural Center. Commissioner Wheeler asked about the funds that the City had indicated they would spend to help find a new theatre location. As far as Hr. Johnson knows, the $20,000 has not been spent but he does not know whether it was ear-marked for this purpose. He requested assistance from the Commission in clari- lying this with the City Council. David Van Fleet, National Music Service (Explorer Scouts) Membership: There is another side of the Explorer Scouts that most people don't seem to know about. There is a career guidance area including performing arts, magic, bands, staging, etc. Over 3,000 boys and girls, ages 1Z~ to 20 are involved. They presently meet in garages, schools, church base- ments and the community colleges. This is the biggest collection of Explorer Scouts, boys and girls, in fine arts in the world. No money in scouting is set aside for this program. PaTe l~ Cultural Arts Commlsslon October 6, 1975 National Music Service (Explorer Scouts).- Continued Heeds: Facility so groups will not be so scattered. Stage Tech is now being handled in Garden Grove and Anaheim High School because the instruction is available in those areas and can use their own facilities. Some money will be coming in from a TV show that the Scouts wrote, produced, etc. and sold nationwide. Approximately half of these participants live in Anaheim. Dora Jean Golder, Ebell Club of Anaheim Objective: Bring cultural interest to the community, in- cludin9 beautification, California history, literature and creative writing and music. Needs: Have own facility - for rent to other organiza- tions for a fee. Seats 375-1~00. ~: hours, with kitchen facilities - $125. Probably could be modified without kitchen facilities. Assistance League also rents their building for $150. It was brought to the attention of the Commission the Ana-Modjeska Players had used the Ebell Club facilities and found the stage to be inadequate. Sylvia Bula for Annette Sawyer, Anaheim "Pops" C. horal~ Purpose: Needs: Serve the community and add another dimension. Need a Facility. Currently rehearsin9 in the Director's home and schools but must be out of schools by lO:O0 p.m. This group spent 2,l~00 hours of wort~ at the Emily church workin9 on theatre whict~ was lost. They are currently working with 'Pazzazz ~76~. Sylvia Bula, Chamber of Commerce City/County Government Committee Have investigated other facilities in other cities. Downey built a theatre but only 2 days were available for tbe next year. Plummer Auditorium, in Fullerton, which seats 1,31~7 people, is booked except for 5 days of the next year. Page 5 Cultural Arts CommJsslon October 6, 1975 Dick ltuston, Architect Mr. l. Juston has offered his services as an architect whon tile Commission has formulated their ideas and comes up with a plan. He will be happy to draw up the preliminary plans sub- ject to discussion by the groups. Patsy Ray stated that Mr. Huston has already been a great help to the community as an architectural consultant. Dan Durso, Redevelopment~ City of Anaheim Mr. Durso 'Felt that to attract people downtown, at night, there must be something to brin9 them there. Perhaps live performances would be the answer. Larry Bishop, Ana-Mod,ieska Pla,/ers Several years ego the Greek Theatre was discussed as a year-round facility. Other facilities in the community have also been discussed. ~lhat is really needed is a center with 3 stages and seat- ing to accommodate intimate theatre as well as larger use. Elsie Reed - Dance Theater of OranBe County Tile Theater is no longer in existence but she feels strongly that a ballet group is needed here. To accomplish this, she feels that e theatre, the size of Plummer is needed. A more suitable, and less ex- pensive one, than Cook Auditorium. (Pl ummner can be rented for one-half the cost of Cook). A facility is needed with the right kind of floor for dancing. Ticket sales will not support a ballet. Mrs. Travers mentioned that she had heard that a successful ballet was supported by 30% ticket sales, 30% from assistance and 3~ from City Council. Norma Northcott, ~na-Modjeska Players One of the biggest probl~ms is to know where the facility is located. Need a central location so if one wan~to attend an event, he knows exactly where to go. PaTe 6 Cultural Arts Commission October 5, 1575 Commissioner Dahl: Mr. Dahl felt that the best facilities now available are not adequate. Should recommend to development, a facility as good or better than the one in Downey. ~e should also develop Facilities we now have. Civic Center should incorporate all cultural activities. Promotion is wry important. Commissioner's Comments Commissioner Jones: We should not hesitate any longer, but mal(e sure that a cultural 'Facility will fit all needs. Maybe it should be proposed to City Council that we sub- sidize from taxes. %,lould hope ~hat the Commission would direct their attention to definitive needs and how we can help these groups to develop through City support. Commissioner Salaets: Need a unique plan to bring the people downtown. It had been suggested at one time, to have an Inter- national area. Perhaps we could tie this in with Disneyland and use the monorail to transport p~ople into the heart of Anaheim to the cultural areas. She would hope that we could have something that would bring people from all over tl~e world to Anaheim. Mrs. Selects also mentioned the County Culture! Center that is being developed. This would not involve Anal~eim. She also suggested that the Commission inform other groups that we are working on total enhancement of the community. Commissioner Skier: Need to find a way to take some leadership. If somethin9 isn't done now, the opportunity will not come alert9 again. At budget time, there is never extra money to do something with, but rather less money to do away with something. He didn't see any change in this in tile future. In order to accomplish the things that have been talked about tonight you must let the City know what the needs are. Commissioner Travers: Feels there will be an up-swing in Anaheim. Visitors esl( to see our museum but we don't have one. (Mother Colony House could be considered as a museum). We have attractions here with Disneylan~ and Convention Center. i,]e have the talent here. She feels that the City Council will support the community on e center. Commissioner ~heeler: The City Council is concerned that we show unity as far as facilities are concerned and workin9 together. The feelin9 was there was discord amen9 the organizations. All groups must support this effort. We should set a time limit. (Mr. Durso felt they had up to one year). Pa~e 7 Cultural Arts Commission October 6, 1975 Lloyd Trapp stated that he felt that if anything was to be accomplished that the groups must put up a united front. Ne Fell that fragmentation is still here. The groups are still talking about what they want not what the City needs. As e whole, which should be the next step, the groups should come up with improvements on existing facilities. Make mis- used facilities more useable. Utilize a facility for what it is designed. Everyone must pull in the same direction and come up with a unified recommendation and a plan before the City Council will listen. Commissioner Brown summarized: The Commission cannot be a Task Force because they need to have the input from the community. The Commission does not represent all areas. The Task Force should be made up of anyone who would like to work and report to the Commission. Commissioner Brown felt tibet the groups must band together, change minds and opinions, create import of concept. Must sell the sho~ as well as put it on. He was disappointed that some of the groups were not repre- sented tonight. If something is not accomplished in the next 6 months, it never will be done. He, with the Commission, will determine goals and objectives and time limits and get back to these people. Ne will keep them informed as to what is going on and appreciates their input. The Commission requested copies of the questionnaire that had been turned in by the representatives. Meeting adjourned at 9:1~5 p.m. The next meeting will be Thursday, November 13, 1975 from 5:00 p.m.-7:00 p.m. in the Four S~asons Cafeteria. Meeting Adjourned Next Meeting IO1375/jv CITY OF ANAHEIM CULTURAL ARTS COt,~ISSION MINUTES SEPTEMBER 11, 1975 ~e regular meetin9 of ti~e Anaheim Cultural Arts Commission was held Thursday, September Ii, 1975 at 5:00 p.m. in the Four Seasons Cafeteria, 13,~ South Anaheim oculevard, Anaheim, California. A quorum bain9 present, the meeting was called to order at 5:0~ pom. Coa~nissioners present: Jack Brown, Ruth Seiners, Martin Skier, Violet t~heeler, Mary Jones, Earl Dahl, June Travers. Staff present: John J. Collier, Director, Anaheim Parks, Recreation and the Arts Department; Lloyd J, Trapp, Recreation Superintendent; Patsy L. Ray, Recreatio~ Supervisor; Kathleen Roe, June Vandiver, Orris Olsoa, secretaries. Guests present: Robert Carlberg, President, Anaheim Arts Council; Leta Archer, Director, Anaheim Cultural Arts Center; Andrew Deneau, Chairman, Ileritage C~-~nittee, Councilwoman Mirlem Kaywood, M/S/P--Dahl/~Jheeler--to approve the minutes of the August l~, 1975 meeting as written with the following addition as suggested by Commissioner Hheeler: Page 5, paragraph h, after "to study" add "tha future role of tha Arts Council and its relationship to ~he ~ultur~! Ar~s Commission and,,°" Correspondence reviewed included: 1. Letter to John Heln~quist, President of the Foundation, offering the assistance of the Cor~nission on the committee they established to research interim performing arts facilities. 2. Letter from Commissioner Sklar to Chairman Brown and Mr. ~rown's reply regarding questions about the heritage association proposal developed by the Heritage Cora, ittee. 3. Letter to the chairman of the C~nmisslon from the Redevelop- ment Department requesting input on the various design plans for downtown Anaheim. h. Letter from the Governor's office requesting a listing of Anaheim's arts organizations; a copy of the current Arts Directory was sent in reply. 5. Various other newsletters, brochur'es, notices, etc. Miss Ray reviewed the Arts Section report and stated that the Freedom Train is definitely scheduled to be in Anaheim January 9-12 (Friday-Hon~ay), I~7~. It is estimated that approximately 50,000 people can move through the Train on a conveyor belt apparatus which can also accon~date wheelchairs. The Train usually is open frcm O:00 a.m. to 10:00 p.m. but the Anaheim committee is considerin9 extended hours of ~:00 a.m. to 2:00 a.mo to allow more people to view the exhibits. Call to order Conmissloners present Staff present Guests present Minutes Correspondence Freedom Train Cultural Arts c°mm~ssio~ September II, 1975 Cost is $2 for adults, $I for studentS. Calls have already been received from the Anaheim Union High School District and other Orange County schools. Hiss Ray added that in Columbus, Ohio waltin9 lines were as ]on9 as six hours. It is hoped that better facilities and better organization will shorten this wait. The 2estival USA Con~ittee will solicit booths, displays, and enter- tainment for the patrons enjoyment durin9 any waiting period. Commissioner Sklar questioned the status of arrangements of the Loara Playhouse. Hiss Ray replied that Hr. James Brier, Super- intendent of the Anaheim City School District, has 9ivan permission for a variety of renovations from paintin9 the interior to major structural renovations, per prior school board actions. The Ana- Nodjeska Players appreciate the cooperation displayed by Hr. Brier End Hr. £delbrock, principal of Loara, and are grateful for the relationship that is able to exist between the schools and groups in the community. Additional changes to the Annual Report were suggested by the Commission. After these chnnges h~ve been incorporated in the report, a rough draft of the final copy will be sent to the Cc~issloners. If no further corrections are forthcoming from ~he~, the report will be printed. Corr~nlssioner Sklar suggested listing the Commissioners' names at the end of the report and including an appendix referring to the Commission minutes where detailed information on what is contained in the annual report can be found. Aedrew Deneau arrived at 5:20 p.m.; Leta Archer arrived at 5:2~ p.m. An official memo from the City Council was read--they have authorized the ~agner home pipe organ to be moved to the Cultural Arts Center with costs, not to exceed $3,000, of moving and restoration to be borne by the City end preparation work on the building itself to be ~one by City for;es. Hrs. Archer said t.~e Foundation board members she has t~Iked to will be very happy to have the organ at the Center ~nd she expressed gratitude for the City's willin9ness to assume the costs. ~rs. Archer reported briefly on the actlvlt~es at the Center includ- ing the fact that Fall classes are now opening and will run ]G sessions each week. Mr. Deneau reported on the progress of the report outlining how the Zion Lutheran Church can be brought up to meet safety code standards less expensively than was first estimated. He said the project is taking longer than was first anticipated but the report should be ready for the Commissioners before the next meetin9, Loara Playhouse Annual Report ~agner home pipe organ Heritage Committee report on Zion Lutheran Church Page 3 Cultural Arts Commission September 11, 1975 Chairman Brown asked to have the report prior to that meeting; he indicated he may call a special luncheon meeting of the Commission to discuss the report after the Commissioners have had an opportunity to review it. The information could then be presented at the October 6 open meeting. He further asked that rough drafts of reports, concerning the church, do not go to outside groups, organizations, or indi- viduals until the Commission has reviewed and approved such reports. Commissioner Dahl had contacted Dr. Shumway at Cai State Fullerton who agreed to correct the errors in the Anaheim volumes. Even though Dr. Shumw:y is no longer working directly with the Oral History Program at the University, he will advise the Program directors of Anaheim's request to have all completed volumes and tapes within a two-month period, if possible, Councilwoman Kaywood arrived at G:O0 p.m. Various directions to take ~ith the October 6 open meeting were discussed. A questionnaire will be sent to all those invited to the meeting and will include: I, Purpose or activities of the organization, 2. Numbers now and potential for future growth, 3. Goals and objectives, z;. Needs. Additional suggestions for items to be included on the questionnaire can be called in to Miss Ray before 5:00 p.m. Tuesday, September 16. The invitation letter and questionnaire and any reports that are to be included will be mailed then to allow approximately two weeks for review by the organizations. Invitations will be sent to all those who originally received the letter concerning the Task Force (schools, churches, businesses related to the arts, organizations~ etc.) and other organizations and individuals who have expressed their interest. Volunteers for the Task Force can be solicited during this open meeting, It was suggested to publicize this meetin9 through the newspapers and invite members of the press to attend. A meeting has been set for September 23 with Don Gunderson, Music Coordinator of the Anaheim Union High School District, to discuss the implementation of the orchestral music program in the elementary schools. Questions to be discussed include grade level for beginning students and location of the classes. Chairman Brown will be attending that meeting. Oral History Program October 6 Open Meeting Pa~e Z:. Cultural Arts Commission September 11, 1975 Chairman Brown discussed the chapges necessitated by a new secretary for the Commission, and asked that in order to facilitate an even flow of directions and assignments, that all contacts be made through Hiss Ray, who will then delegate work to the secretary. REPORTS OF CONltlSSIONERS Commissioner Travers reported that the Arts Councll has begun plans for the new Arts Directory and for the I~?;'. Soiree. The Box Office may be evaluated financially in tile future. The Ana- Hodjeska Players, even though Arts Council members, have volun- teered to pay the 10% service charge on all tickets sold to support the Box Office. During a meeting of the Heritage Sub-Committee of the centennial Committee, opinions were expressed concerning the formation of another heritage association and that it might be more appropriate to expand the current organization. Commissioner Dah) suggested that this topic be discussed at the next joint meeting of the Hother Colony t~use Board, Library Board, and the Cultural Arts Commission. The Library Board will announce the date of the meeting when all arrangements have been completed. Councilwoman Kaywood left at ~:35 p.m. Commissioner Jones stated that Jim ~]ebb, Chairman of the City-County Government Committee of the Anaheim Chamber of Con~merce, has asl~ed her to give a report on some of the needs of the cultural community. She will include information frem the Citizens Capital Improvement Committee, the Arts Council's Faci]ity Study Report, the 32 alternatives for a performin9 arts center, and others. She indicated she would also invite the committee to attend the October ~ open meetin9. The Orange County Arts Alliance is establishing an advisory committee made up of representatives from cities~ cultural arts commissions, and Anaheim will be invited to participate. Seminars sponsored by the Alliance of California Arts Councils are beln9 held state-wide with local seminars conducted at Los Angeles and Riverside. Commissioner Jones encouraged attendance by the Commissioners. Arts Council Bicentennial Coa~nittee Chamber of Commercems City County Government Committee 0range County Arts Alliance Seminars of ACAC Page 5 Cultural Arts Commission September II, 1~7~ The U. S. Armed Forces Bicentennial Band will provide a free concert in the Convention Center on October 23, co-sponsored by the City of Anaheim, Disneyland0 the Bicentennial Committee~ and Anaheim Union High School District. Commissioners will receive an invitation to that concert. Because of a conflict in meeting schedules, the Following changes were initiated: Con~nissioner Salaets will be the Commission's representative to the Foundation; Commissioner Brown to Anaheim Beautiful; Commissioner Travers to Arts Council. The Commission has been advised o~ John Collier's resignation and new appointment in Colorado and they expressed their best wishes for his success. The next meeting of the Cultural Arts Commission will be Monday, October 6, 1975, 7:30 p.m. in Loara Playhouse, Loara Elementary School, l~OI I~. Broadway, Anaheim. The meeting adjourned at [~:50 p.m. Respectfully submitted, -dohn J. Coli'ier R~cording S~cretary Uo S, Bicentennial Band concert Change in CAt's liaisons Next meeting and adjournment 092573jv ANAHEIM ARTS COUNCIL of the Anaheim Cultural Arts Commission Memorandum on the meeting held on Tuesday, September 9, 1975 at the Broadway Chafing Dish Restaurant, Anaheim Plaza, Anaheim. Present were: Vi Wheeler, Ana-Modjeska Players Elsie Reed, Dance Theatre of Orange County Jan Gillette, Searcers Gem and Mineral Society Betty Lillls, HDCC Opal Kissinger, AAU~ June Travers, Individual Rita Lee, Ana-Modjeska Players (Alternate) Elva Hasket~ Anaheim Doll Club Patsy Ray, APRAD Bob Carlberg, AUHSD (President) The meeting wes called to order at 12:00 p.m. by President Carlher9. The minutes of the August 12, 1975 meeting were approved as written. Correspondence reviewed included: I. Letter from Ana-Modjeska Players, offering 10% rebate on all future ticket sales at Box Office. 2. Letter from Cultural Arts Commission inviting representatives to an October 6, 1975 meeting at Loara Playhouse, to discuss status of Arts in Anaheim and need for performing visual arts facilities. 3. Letter from California Governor's office asking for names of Arts groups in community. Brochure and directory will be sent to the Special Assistant to the Governor. Letter from Anaheim Bowl explaining banquet facilities. 5. Arts Dusiness, a publication of the Business Committee for the Arts. Several notices about California Arts included. Notice of Annual Meeting of OCAA, September 23, 1975 at )l:O0 a.m. at the Bowers Museum, Santa Aha, tc be followed by Open House at OCAA office, The Treasurer's Report indicates a balance on hand of $1,063.z~4 as of September 12, 1975. It was stated that this amount will only carry us through the middle of January 197~, New money must be raised. .qox..qffice Report -- Elsie Reed reported that the Box Office will be dark until the end of September due to vacation schedules and the fact that most groups do not have ticl<ets for fall programs until late September. Elsie also suggested a possible fund raising event for consideration -- the handling of a food con- cession booth for a Rock Concert to be held at Glover Stadium, La Palma Park, Anaheim, in October or November. Response to the idea was favorable and Elsie will provide more details at the October meeting. D. ireq.tory -- Jan wishes to be relieved of tile Directory. Names for a new chair- man were suggested. We will try to get e new person soon so the Directory can be ready near the first of the year. Anaheim Arts Council -2- September 9, 1975 Membership - Rita Lee suggested that the VIP Dinner and Membership Dinner be combined. This will be discussed at the next Executive meeting. Soiree Funds - A study committee was formed to plan distribution of funds from 1976 Soiree. Vi ~heeler, June Travers, and Elsie Reed will serve on this committee. Others may be added later. June Travers' report on the Cultural Arts Commission meeting included: Martin Sl~lar is the new member, replacing Joe Butterworth. Information on clinics~ seminars, etc., was passed on to members. Several organizations have sent representatives to ACAC meetings. Andy Deneau is working on figures to bring Zion Lutheran Church building up to standards for less money than engineering report shows is needed. Announcements were made by organizations' representatives. The next meeting is Tuesday, October ll:, 1975, 12 Noon, at place to be announced. 0925753 v CITY OF ANAHEIH CULTURAL ARTS COHHISSION HINUTES AUGUST 18, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Honday, August 18, 1975 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order et 5:O1 p.m. Commissioners present: Jack Brown, Ruth Salaets, Hartln Sklar, Violet Wheeler, Hary Jones, Earl Dahl (arrived 6:03 p.m.). Commissioners absent: June Travers. Staff present: John J. Collier, Director, Anaheim Parks, Recreation and the Arts Department; Patsy L. Ray, Recreation Supervisor; Kathieen Roe, secretary. Guests present: Leta Archer, Director, Anaheim Cultural Arts Center; Hiriam Kaywood, Councilwoman; Eileen Anthony, President, WDCC; two representatives from Ebell Club. M/S/P--Jones/Wheeler~-minutes of the July 28, 1975 meeting approved with the following correction as suggested by Commissioner Wheeler: Page h, paragraph 3, change "The Council has reviewed the sub-committees policy statement of the Commission and..." to "Since there has been some question regarding the Counciims status as a committee, Commissioner Wheeler..." Correspondence reviewed included: 1. Information regarding NEA grants and one-day seminars from the California Arts Commission and the Alliance of California Arts Councils 2. Letter to City Council regarding the conveyance of the Wagner Home pipe organ to the Cultural Arts Center Letter to City Council regarding the Commisslon~s rote in matters affecting the arts in the community Letter to presidents of Anaheim arts organizations inviting them to attend Commission meetings 5, Letter to Commissioners from Chairman Brown outlining possible directions for the Commission during the next year 6. Letter to Jack Brown from Patsy Ray in the Recreation Department regarding the implementation of an instrumental orchestral music program for the elementary schools in Anaheim Call to order Commissioners present/absent Staff present Guests present Minutes Correspondence 7. Personal note from Chairman Brown to Councilwoman Kaywood thanking her for attending the Commission meetings 8. Letters to Commissioners Brown, Jones and Sklar from City Council advising of appointment/reappointment to Cultural Arts Commission 9. Letter to Dr, Joseph Butterworth from City Council accepting his resignation from the Cultural Arts Commission, I0. Copy of blue notes to the City's Personnel Bepartment outlining the Commissioners' choices for fifth-year anniver- sary awards. (The secretary explained that Chairman Brown celebrated his fifth year on the Commission in 1975; Commis- sioners Jones and Salaets achieved their fifth year in 1973 but received no award that year,) 11, Various other miscellaneous letters, brochures, notices, etc, Referring to number six, Chairman Brown commented that as soon as the schools' music instructors return from vacation, a meeting will be scheduled to discuss the orchestral music program. Commissioner Jones asked to be added to the distribution llst of the information from the Associated Councils of the Arts. M/S/P--Salaets/Jones--at the Chairman's discretion, to duplicate and distribute to the arts organizations in the community pertinent information received by the Commission. Arts Section Report--Hiss Ray reported that the summer programming at the Pearson Park Theatre Annex has concluded. Enthusiasm at the Canterbury Faire was high, which is a good indicator that it could become an annual event. Publicity on these programs is primarily disseminated through newspapers, the summer brochure, and flyers at program locations. Status of a Performing Arts Center--The supplemental report to the 32 possible alternatives for an interim performin9 arts center which is being compiled by Andy Deneau has not yet been presented. This report will outline the Herltage Commlttee~s suggestions as to how the old Zion Lutheran Church (ACT I) can be brought up to code for less money than was estimated by the structural engineer. Commissioner Brown questioned the deadline of the report. Miss Ray replied that several tentative deadlines have been scheduled but the report has not been forthcoming, Mr, Deneau has said he would contact Miss Ray Tuesday, August 19; upon his doing so, Miss Ray will contact Chairman Brown and advise him that the report is ready, Page 2 Cultural Arts Commission August 18~ 1975 Arts Section report Report from Andy Oeneau on Zion Lutheran Church Councilwoman Kaywood and Mrs. Archer arrived at 5:35 p.m. Miss Ray further reported that the Ana-Modjeska Players are planning a series of musical revues that are mobile and do not require extremely sophisticated staging. Loara Playhouse is being explored to see if certain renovations might be allowed by the school district to provide dressing room area, stage area, wing space and better lighting and sound equipment. Councilwoman Kaywood reminded the Commission of the recommendation of the Parks and Recreation Commission to use the 25¢ fee sanita- tion increase to develop a recreation center at Hodjeska Park which would include a room that could be used as a theatre. Although the sanitation increase is no longer applicable, she suggested the Commission might want to support the recommendation of the center. In order to get a feeling of what the cultural groups in the community think regarding a performing arts center and the redevelopment in Anaheim, an open meeting will be scheduled within approximately six weeks inviting representatives of all the groups to attend. It was suggested that a questionnaire be developed to gain more information about the organizations' needs; a copy of the Arts Council facility study report should be distributed prior to the meeting. Commissioner Dahl arrived at 6:03 p.m. A question arose of the role of the proposed task force. Miss Ray explained that the Redevelopment Agency asked the Parks, Recreation and the Arts Department to submit names of interested organizations who replied to their letter; the Redevelopment Agency would then give the list to the Cultural Arts Commission who would head up the Task Force. M/S/P--Jones/Salaets--that the Commission schedute this open meeting and invite representatives of arts organiza- tions to attend. Commissioner Sklar complimented the Staff of the Recreation Department for the summer programming--he and his family had personally been able to participate in some of the programs and found them beneficial as well as enjoyable. Chairman Brown questioned the success of the instrumental music program. Miss Ray said attendance was down due to the summer school's on-going music program at Savanna, but the classes Page 3 Cultural Arts Commission August 18, 1975 Ana-Modjeska Players Building at Hodjeska Park Open meeting to discuss arts center Task force Instrumental band music program still ran about 1100 students. The Chairman indicated that the schools are constantly seeking grants to expand services such as in the music area and named several sources of the grants funds they are aware of. Councilwoman Kaywood remarked that the grantsman for ti,e City has ordered a directory from the Associated Councils of the Arts containing information and proper procedures in applying for grants. Councilwoman Kaywood called attention to the volumes that have been delivered by the 0ral History Program at Cai State Fullerton and said that she and others have expressed reel concern over the number of errors in the books, i.e. misspelled names, misplaced captions under pictures, etc. If these volumes are to be historical documents, accuracy is essential. Commissioner Dahl said that a committee of two is reviewing the books for content and seems pleased with what they read; however, they have not been noting the spelling errors. Chairman Brown asked Commissioner Dahl to negotiate with the University to treat these volumes as proof copies in which the errors can be noted, returned, and corrected volumes given back to the Library. It was further suggested that future proofreading on Anaheim volumes be done before the final copy is printed and bound. The letter with the Commission's recommendation regarding the Wagner home pipe organ was forwarded to City Council and is slated for the August 26 agenda. Mrs. Archer asked that it be reiterated that the Foundation is not able to commit curr~nt funds to the restoration of the organ should they receive it, but would actively seek donations earmarked for this specific purpose. The proposal for the historical association was discussed; a revised copy incorporating the suggestions from the July Com- mission meeting has not been developed. Commissioner Dahl commented that this proposal was discussed at the Library Board meeting held earlier this afternoon and indicated he felt it was the understanding of the Heritage Committee that all of the boards at the first joint meeting held May 23 would appreciate being able to review the rough draft. Councilwoman Kaywood directed attention to the rough draft of the annual report and said that the second paragraph under item 10 (page 3) is incorrect. No only should "redevelopment funds" be "development funds," but after calling the City Development Services Department, she has determined that no Page 4 Cultural Arts Commission August 18, 1975 Oral History Program volumes Wagner home pipe organ Proposal for heritage association CAC annual report Page 5 Cultural Arts Commission August 18, 1975 funds have been committed to the project of repairing the Salvation Army Building. The only contact that was made, as far as she can discover, was one call to John Harding in the City Manager's office. She then outlined reasons why it would be impossible to follow the course as cited in the annual report, including some of the procedures that would be necessary to accomplish the expenditures of any funds committed .to the building's repair. It was recalled that when this project was originally discussed by the Commission, Commissioner 0verholt had questioned the legality of the City spendin9 funds on a private facility. The entire second paragraph under item IO will be deleted from the annual report. Further corrections to the annual report will be discussed at the next meetin9. Chairman Brown commented on the Peralta Adobe which the Anaheim Peralta Police Department is usin9 for their "SWAT" exercises. A Adobe phone call will be made to Chief Bastrup expressin9 the concern that no damage be done to this facility and informin9 him that the County of 0range has expressed their intention to purchase . ~~, ~ .' the bu~ld~n9 and restore *t as a hlstorLcal landntark. . ~.r. r,..,,~ ~M¢~ ~ ~ Commissioner Uheeler reported thai/the Arts Council has established Arts Council a five-person committee to study~the feasibility of recommendin9 study a new name for the third category of the Commission's policy committee statement regardin9 sub-committees; she will report the committee's recommendations at a future meeting. Councilwoman Kaywood left at 6:50 p.m.; Commissioner Skier left at 7:00 p.m. Upon Commissioner Jones' question, Miss Ray explained that the Artists in Residence program would be approximately It~ artists in the performing and visual arts that would tour the secondary schools in Anaheim. Artists in Residence The following liaison representatives from the Commission were appolnted: Commissioner Sklar--Parks and Recreation Commission Commissioner Dahl--Library Board Commissioner Brown--Anaheim Foundation for Culture and the Arts Commissioner Selects--Heritage Committee, Bicentennial Committee Commissioners Wheeler and Jones will work out representation to the Arts Council end Anaheim Beautiful after reviewing their schedules and other commitments. Due to her husbandts health, Commissioner Travers has expressed a desire to limit her involvement for the time being. She will be attending the Arts Council meetings as an Individual and could report in the absence of the assigned liaison. Liaisons to other committees In order to attempt to limit the Commission meetings to 1-1½ hours, Chairman Brown suggested having the agenda and minutes out at least one full week before the meeting to allow maximum time for the Commissioners' review. A "hot line" time would be established and announced at which time the Commissioners could call the Recreation Office staff and be assured of reaching someone for additional information and explanation. There would still be regular discussions at the meeting, but this may serve to shorten the amount of time. Commissioner Jones left at 7:20 p.m. Foundation Report--It was reported that at the last Foundation meeting, a committee was selected to look for an interim and/or permanent performing arts center that could be used by the Ana-Modjeske ?layers and other community groups. The Commission will direct a letter to the President of the Foundation with a carbon copy to the chairman of that committee offering the Commission's assistance in this project. Commissioner Salaets commented that this is a research project because the Cultural Arts Center does not have adequate room to meet all the needs of the groups and they are seeking to expand their services. Page 6 Cultural Arts Commission August 18, 1975 Time limit on CAC meetings Foundation's study committee on performing arts facilities The next meeting will be Thursday, September 5:00-7:00 p.m. in the Four Seasons Cafeteria. adjourned at 7:32 p.m. I1, 1975 from The meeting Respect ful~ly subm~ t ted, aotqn J. Collier ~:~R~/cord lng Secretary Next meeting and adjournment 090~.75kr CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JULY 20, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Monday, July 28, 1975 at 9:00 a.m. in the Multi- purpose Room of the Anaheim Public Library, 500 West Broadway, Anaheim. A q.uorum being present, the meeting was called to order at 9:12 a.m. Commissioners present: June Travers, Jack Brown, Earl Dahl, Ruth Salaets, Violet Wheeler, Mary Jones. Staff present: Lloyd J. Trapp, Recreation Superintendent, Anaheim Parks, Recreation and the Arts Department; Patsy Ray, Recreation Supervisor; Kathleen Roe, secretary. Guests present: Mrs. Cecil Archer, Director, Anaheim Cultural Arts Center; Ruth Jacobsen, attending as a class project from Cai State Long Beach; Andrew Deneau, Chairman, Heritage Committee. Wagner Home Organ--Arrangements have been discussed with the Board of Directors of the Anaheim Foundation for Culture and the Arts for housin9 the organ from the Wagner Home in the Cultural Arts Center. Mrs, Archer and Richard Unfried, organist from the Garden Grove Community Church, have looked at the organ cabinet, pipes, and the room at the Center where the organ might be installed. Mr. Unfried estimates the organ can be rebuilt and repaired for approximately $3,000-3,500, The board of directors of the Foundation have expressed an interest in havin9 the organ in the Center but have committed no funds to the project until the organ is definitely offered to the Cultural Arts Center, M/S/P--Brown/Salaets--that the Cultural Arts Commission recommend to the City Council that the Wagner Home Organ be offered to the Anaheim Foundation fo~ Culture and the Arts tO be installed at the Anaheim Cultural Arts Center within six months, all costs of moving, renovation, installation and perpetuation to be borne by the Foundation at no cost to the City of Anaheim or the Anaheim City School District. Furthermore, that if the Foundation fails to live up to the obligation or should the Foundation cease to exist, the ownership of the organ would revert to the City of Anaheim. A copy of this letter will be forwarded to the Foundation. Call to order Commissioners present Staff present Guests present Wagner home organ Mrs. Archer left the meeting at 9:30 a.m. M/S/P--Wheeler/Brown--to approve the minutes of the May 8 1975 and June 12, 1975 meetings as written. Councilwoman Miriam Kaywood arrived at 9:35 a.m. Arts Section Report--The June report had been mailed with the minutes and was reviewed briefly. Regarding the status of an Anaheim Civic Theatre/Performing Arts Center--tho Redevelopment Agency requested the Recreation Department to assist the Ana- Modjeska Players in locating an interim-use facility. The report of 32 alternativeswa's accepted by City Council with no further action taken at this time pending the submission of additional information from the Heritage Committee indicating a more economical way to bring the current building (the old Zion Lutheran Church) up to earthquake safety code. That report is being compiled now. When Commissioner Brown questioned why the Department's report had not first been presented to tile Cultural Arts Commission, it was explained that the Commission was not scheduled to meet again prior to the deadline of the report. A copy will be furnished to each Commissioner. Commissioner Brown further commented that he reads in the newspapers and hears at meetings of actions or reports having been developed of which the Commission had no previous knowledge until the projects reach advance stages. The Commission feels they would appreciate a greater effort to bring items pertinent to the cultural arts of the community to the attention of the Commission, even if a special meeting must be called. This would enable the Commission to better represent the views of the arts in the community, page 2 Cultural Arts Commission July 28, 1975 Minutes approved Arts Section report Interim-use facility for the Players Reports, etc. to the Cultural Arts Commission OLD BUSINESS AB1660--On June 26 a telegram from the Commission was sent to the assembJymen representing Anaheim encouraging support of this bill. Status of the Budgets--The Cultural Arts Commission budget passed as recommended; the Arts Section's was reduced which necessitated a removal of several proposed new programs. OLD BUSINESS ABI660 1975-76 budgets NEW BUSINESS Heritage Committee Annual Report--Mr. Deneau reported on the progress of the historic landmark inventory which has been assisted by members of the Mother Colony Nousehold and senior citizens. He stated that in the four alternatives presented in NEW BUSINESS Heritage Committee annual report a report 'for downtown Anaheim's redevelopment, l:.l historic sites were included. Continuation of this project is anticipated to be carried on by the historical society upon its formation. The Heritage Committee feels that certain projects of the historic inventory could be undertaken by the Bicentennia! Committee because of their budget allocations. Copies of the proposal developed by the Heritage Committee for a historical society were distributed, and Mr. Deneau gave a verbal presentation of the summary. This information, if approved, will be presented at the joint meeting of the Mother Colony House Board, Library Board, and Cultural Arts Commission. In reviewing the report, Mr. Doneau mentioned that research of other cities indicates that once a "historical square" is developed, frequently the rest of the city then suffers for lack of attention to other historic landmarks. Commissioner Brown questioned some of the items including the cost of leaving pockets of historical landmarks as opposed to concentrating the buildings in one area and, in reference to the organizational chart, the equality given to the existing bodies and the organizations yet to be developed. Mr. Deneau replied that these and other factors will have to be reviewed in the future. He added that Mr. Iow Overholt has donated his services in assisting the Heritage Committee to develop the proper direction of the historical society in order to apply for incorporation. After this preliminary presentation, Mr. Trapp suggested that the Commission review the written proposal and further discuss it at the next meeting. The joint meeting of the three boards will be announced when arrangements have been made. It was agreed, at Mrs. Kaywood's suggestion, to invite a representative from the Foundation to that meeting. The formation of the Task Force charged with the responsibility of laying the groundwork for a permanent cultural arts facility has been delayed until fall since many organizations are darl¢ during the summer. Chairman Dahl displayed eight completed volumes of the oral history project which Dr. Shumway of Cal State Fullerton had personally presented at a Library Board meeting. Chairman Dab1 stated that the contract with the University is not yet completa due to delays caused in part by changes in administrative personnel at the college and some difficulty in getting the scripts approved and returned from the interviewee. page 3 Cultural Arts Commission August 18, 1975 Proposed historical society Task Force Oral history program The Bicentennial Committee budget has funds that could be used for continuation of this project, but Chairman Dahl feels an evaluation of the completed work would be appropriate before committing any additional funds. page Z:. Cultural Arts Commission July 28, 1975 REPORTS OF COMMISSIONERS Anaheim Beautiful has gone dark for ~he summer; Commissioner Salaets, a member of that organization, is assisting in compiling the yearbook, Their annual report will be given by Mrs. Archer at a future meeting. Arts Council--Commissioner ~lheeler reported that Robert Cartberg is their new president. The Council has reviewed the sub-committees policy statement of the Commission and wondered if the category of Quasi-Independent Standing Committees could instead be called by a name to reflect that these are organizations functioning under the Commission. Chairman Dahl suggested that the Arts Council develop a specific recommendation. Commissioner Travers explained that she is no longer the represen- tative from the Women's Division Chamber of Commerce to the Arts Council and that a new representative has been appointed. REPORTS OF COMMISSIONERS Anaheim Beautiful Arts Council ELECTION OF OFFICERS M/S/P--Travers/Jones--Jacl~ Brown elected Chairman. M/$/P~-Jones/Travers--Violet Wheeler elected Vice Chairman, Mr. Trapp said that Marty Sklar has been appointed by the Council to the Cultural Arts Commission representing the Parks and Recreation Commission. ELECTION OF OFFICERS ROLE OF THE COMMISSION AND THE ARTS IN THE COMMUNITY In referring to Commissioner Brown's earlier comments regarding items being brought to the Commission's attention, Mrs. Kaywood pointed out that, according to the time suggested in the report of 32 alternatives for an interim-use facility, the report Mr. Deneau will be submitting as a supplement wi]l be due before the next Cultural Arts Commission meeting. ROLE OF THE CAC AND THE ARTS IN THE COMMUNITY M/S/P--Travers/Wheeler--that the Cultural Arts Commission send a letter to the City Council requesting that, whenever possible, review and actions of items pertaining to or affecting the cultural arts in Anaheim coming before the Council be delayed until the matter has been reviewed by the Cultural Arts Commission. Mrs. Kaywood will bring this to the attention of the Council Tuesday at their regular meeting; she asked for a letter for the records. She further stated that she cannot too strongly urge a unified voice for the arts of the community and that any appearance of fragmentation is detrimental to the final success of any proposed project. It was suggested to invite representatives from the arts organizations to the regular Cultural Arts Commission meetings to share their ideas and views. pag,~, 5 Cultural Arts Commission July 28, 1975 NEXT MEETING AND ADJOURNMENT The next meeting of the Cultural Arts Commission is scheduled for Thursday, August It, 1975.* The meeling adjourned at 11:44 a.m. .///Jo~, J. ,~oll'er ~Re~ordi~6g/'Secretary Next meetin9 and adjournment To avoid confusion--this meeting has since been rescheduled for Mondays August 18, l~Z5, 5:00-7:00 p.m., Four Season's Cafeteria. 081375kr 616-1 ADJOURNED REGULAR MEETING COMMUNITY REDEVELOPMENT COMMISSION MINUTES - June 16, 1975, 7:00 p.m. PRESENT: ABSENT: PRESENT: COMMISSIONERS: COMMISSIONERS: STAFF: CULTURAL ARTS COMMISSION: Leo, Mendez, Morris, Moss, Oseid · Cotler, Fry REDEVELOPMENT DIRECTOR, Knowlton Fernald DEPUTY CITY ATTORNEY, Malcolm Slaughter Violet Wheeler June Travers Joseph Butterworth Earl Dahl Ruth Salaets Mary Jones Chairman Morris called the Joint Meeting to order at 7:00 p.m. MINUTES: Minutes of the Community Redevelopment Commission Meetings of June 4, and June 11, 1975 were approved on motion by Commissioner Leo, seconded by Commissioner Oseid. MOTION CARRIED INTERIM THEATRE FACILITY: Knowlton Fernald reported on a meeting held June 13, 1975 in the Redevelopment Department office with various community groups regarding the proposed interim facility and distributed notes from that meeting to the Commission. He also distributed a supple- mental report to the Commissioners which covered program, preliminary design and budget for a permanent Cultural Arts Center. It was Knowlton Fernald's recommendation that the Anaheim City Council appoint a Task Force to work with the architects on the program design and budget for the permanent facility and to prepare a flnancing and implementation plan. Mr. Fernald reported that the most important aspect of building the interim facility was the fact that this would be one way in which the Anaheim Redevelopment Agency could meet its goal of bringing people back into the downtown area by providing a focal point for cultural arts activlties. He also pointed out if the "port cochere" of the proposed building was enclosed, it would allow for 4,500 sq. ft. of lobby space, which would be adequate for several cultural arts uses in conjunction with performances of the Aha Modjeska Players or as separate functions, thereby realizing maximum utilization of the facility. Chairman Morris explained that the concern of the Community Redevelopment Commission was the expenditure of funds for a building that would only be used for approximately two years and at that time if a permanent facility were to be built, a great portion of the money spent now on the interim facility would be wasted. At this point Commissioner Morris opened the discussion to the public to gain input from representatives of the various cultural groups in attendance. Larry Bishop, past President of Ana Modjeska Players appeared before the Commission in support of the interim facility. Bob Carlberg, President of the Anaheim Arts Council gave a brief report on the possible uses for the proposed building. Ne felt that there would be 200 uses by the community 616-2 Kent Johnson, Theatrical Consultant for the Aha Modjeska Players, submitted a list to the Commission of various organizations and groups that would be interested in using the interim facility for their activities, (list on file in the Redevelopment Department). The Commission listened to many representatives of cultural groups in the community. Commissioner Morris thanked these persons for their interest and asked for Commissioners' comments regarding the proposed building. It was the feellng of Commissioner Mendez that although it will take time to study the permanent facility, the performing g~oups need a place to work in now. He further stated that the Commission has the potential to help and the funds and that he would be in favor of an interim facility. Commissioner 0seid felt that the efforts of the various groups to come together to get an interim facility would strengthen them tremendously in their realization of a permanent facility. It was also the feeling of Commissioner Oseld that by approving the interim theatre, we would have a good opportunity to do some real basic planning and come up with a permanent facility that would work for every group who would be using it. It was the feeling of Commissioner Moss that the interim facility would be an asset to the community by having an ongoing organization in the central area. It would also bring people back into the downtown area. Also the fact that it would provide an activity for adults and particularly youth in the area as well as an area of entertainment for all citizens of the community. Commissioner Moss felt that it would be a worthwhile endeavor and that the money indicated in the tentative budget would be well spent on this activity and we would be many dollars ahead to go forth with the recommendation to the Agency for the interim facility. After a lengthy discussion by the Cultural Arts Commissioners and the Community Redevelopment Commissioners, Violet Wheeler,of the Cultural Arts Commission, moved, seconded by June Travers to recommend approval oF ~he interim facility. MOTION CARRIED. With regard to a permanent facility, Earl Dahl moved, seconded by Joe Butterworth, to recommend approval of a permanent facility. MOTION CARRIED. Commissioner Mendez offered a resolution, seconded by Commissioner Oseid to recommend to the Anaheim Redevelopment Agency that they approve the expenditure of funds for the Interim Theatre Facility. AYES: Mendez, Moss, Oseid, Leo NOES: Morris There being no. further business to come before the Commission, Commissioner Moss moved, seconded by Commissioner Mendez to adjourn the meeting. MOTION CARRIED. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JUNE 12, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, June 12, 1975 at 5:00 p.m. at the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim. No quorum being present, the meeting was called to order at 5:20 p.m. by Chairman Dahl. Commissioners present: Earl Dahl, Violet Wheeler, Jack Brown, Joe Butterworth, Ruth Salaets. Commissioners absent: June Travers, Mary Jones. Staff present: John J. Collier, Director, Anaheim Parks, Recreation and the Arts Department; Patsy Ray, Recreation Supervisor; Kathleen Roe, Secretary to the Co~ission. Correspondence reviewed I. 2. 3. 4. 5. included: Letter to Anaheim Beautiful regarding newsletter Notice of joint meeting of the Library Board, Mother Colony House Board and the Cultural Arts Commission Friday, May 23, 1975, 4:00 p.m. Letter to California Arts Commission requesting additional copies of the "Californians and the Arts" booklet Copy of letter to Commissioner Butter~orth from the City Council appointing him the Parks and Recreation Commission representative to the Cultural Arts Co~nlssion Various other notices and brochures regularly received Miss Ray reviewed the Arts Section Report and pointed out that over 150 people auditioned for "Brigadoon" including two bagpipers. June 20 starts the summer programming adjacent to the Pearson Park Theatre (during construction)-- all programs begin at 8:00 p.m. A quorum was completed with the arrival of Commissioners Salaets and Butterworth at 5:25 p.m. Report on the Wagner Home Pipe Organ--A written report incorporating the recommendations of Phll Reddlck (a staff member in the AUHSD suggested by Commissioner Brown) was distributed and reviewed. Mr, Reddick estimates ~3000-5000 to repair and restore the organ, Call to order Commissioners present Co~issJoners absent Staff present Correspondence Arts Section report Quorum1 completed Wagner home plpe organ report Cultural Arts Commission, pg. 2 June 12, 1975 M/S/P--Salaets/Butterworth--that the Commission recommend that the City save the Wa9ner home organ and unless it's relocated, to place it in proper storage as suggested in Mr. Redrlick's report. With the Cultural Arts Center as a possible location for the organ, it was suggested that Commissioner Salaets approach the Foundation to see if they would have either paid or volunteer help who would assume the responsibility of restoring the organ. Any action regarding the Commission's recommendation will be postponed pending the outcome of the Foundation's decision. Report of the Ad Hoc Committee--A report was mailed with the recommendations of the Ad Hoc Committee on legislation at the state level--since that mailin9, new developments have arisen which have a bearing on the bills. It was decided that all action pertaining to this be delayed until further information is received regarding the status of the bills and Governor Brownls proposals. Status of the Performing Arts Center in Anaheim--Miss Ray reported that, when ACT I was closed to the public, the City Council asked the Redevelopment A9ency to work with the Ana-Modjeska Players to look for another site. Various sites have been appraised and meetings held with the director of the Redevelopment Services. The Redevelopment Commission has invited the Cultural Arts Commission to a joint meeting to be held Monday evening, June 16, at 7:00 p.m. in the City Councll chambers. One proposal which will be reviewed is the purchase of the U.S. National Bank building and its renovation into a theatre--total cost would be approximately $440,000, of which $275,000 would be purchase price. Of the equipment purchased, two-thirds would De used in ACT Ill in the future. Commissioner Salaets feels that the expenditure cannot be justified for an interim facility. Commissioner Brown indicated that he thinks the momentum generated by ACT I wilt be lost if there's a wait of two to four years for a major complex to be built. Commissioner Butterworth attended the openin9 night of ACT I and was impressed with the show and the sell-out audience; he feels that an interim facility would take care of the needs of the performing arts groups both now and in the immediate future. Ad Hoc Committee's recommendations Performing arts center Cultural Arts Commission, p~. June 12, 1975 The Commission will meet in adjourned regular session to hear the full presentation of this proposal. Report on the Joint Meeting--The Library Board, Mother Colony House Board, and the Cultural A-ts Commission met Friday, May 23 to review and discuss the various historical areas each is involved in. Several recommendations were brought forth concerning a historical society, which would be an independently functioning group similar to the Foundation. Another meeting has been planned, probably in July. The preservation of the Carnegie Library was discussed with a suggestion that it be used as a musuem. Chairman Dahl commented that the redevelopment plans for the area will have a bearing on its future use. Commissioner Butter- worth suggested making use of the rather large plot of land in front of the old library. REPORTS AND COMMENTS OF COMMISSIONERS Commissioner Wheeter reviewed the annual report of the Anaheim Arts Council which had been distributed with the minutes, Representatives from Anaheim Beautiful and the Heritage Committee will be invited to the July meeting to make their annual reports. A rough draft of the Commission's annual report will be compiled for review at the July meeting. Commissioner Butterworth indicated that because of his heavy time schedule, he will no longer be able to be the Parks and Recreation Commission representative to the Cultural Arts Commission. He encouraged the Commission to increase its efforts in providing opportunities in the arts for the youth of the community. Commissioner Salaets gave the Foundation report. She also reported on the recent Carrousel of Cultural Arts. She indicated that Certificates of Participation are being prepared for distribution. Commissioner Brown suggested that tickets marked "complimentary" be printed for admission. He also expressed the appreciation of the school districts to Commissioner Salaets for her efforts in organizing the Carrousel. Joint meeting of historical interests Carnegie Library Annual reports Commissioner Butterworth as PRC representative Foundation and Carrousel reports Cultural Arts Commission, p~. 4 June 12, 1975 Commissioner Brown reported that Anaheim Beautiful has installed new officers--Leta Archer is their new president. Anaheim Beautiful The meeting adjourned at 6:55 p.m. to the joint meeting with the Redevelopment Commission in the City Council chambers Monday evening, June 16, 1975 at 7:00 p.m. ~espect~u! j-' Recordn~n~n~n~n~n~n~n~n~n~$ecretary Adjournment 070275kr CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MAY 8, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, May 8, 1975 at 5:00 p.m. at the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim. A quorum being present, the meeting was called to order at 5:00 p.m. by Chairman Dahl. Commissioners present: Earl Dahl, June Travers, Ruth Salaets, Violet Wheeler, Jack Brown, Mary Jones. Commissioners absent: Joe Butterworth Staff present: John J. Collier, Director, Anaheim Parks, Recreation and the Arts Department; Lloyd Trapp, Recreation Superintendent; Patsy L. Ray, Recreation Supervisor; Kathleen Roe, secretary. M/$/P--Brown/Travers--to approve the minutes of the April 10, 1975 meeting as written. Correspondence reviewed included: t. Letter to California Arts Commission requesting change of address for literature sent to the Commission 2. Letters to Andy Deneau, Violet Wheeler, and Bill Jolissaint with sub-committees' policy statement enclosed 3. Letter to Lew Overholt expressing the Commission's appreciation for his having served on the CAC 4. Note to Keith Murdoch enclosing expense claim'for $110.10 and copy of bills incurred by the Heritage Committee. Notice that these bills were pei'd with funds drawn from the CAC budget account for maintenance of the grounds at the Cultural Arts Center. 5. Six letters sent requesting information on conferences, seminars, etc. 6. Letter and notice of postage due to Anaheim Beautiful 7. Notice to City Council of the CAC's recommendation to change the name of the Greek Theatre to Pearson Park Theatre--Council took this action on May 6, 1975. 8. Notice from Partnership for the Arts of a special meeting Wednesday, April 23, t975 9. Survey and letter from City of Pacifica Call to order Commissioners present Commissioners absent Staff present Minutes Correspondence Cultural Arts Commission, pg. 2 May 8, 1975 In reviewing the highlights of the Arts Section report, Miss Ray called attention to the Seniors' Spring Fling which had an attendance of over 1,200 in Cook Auditorium. The audience for this annual drama event has grown from 400 and extra performances may need to be scheduled in the future. Programming is gearing up for the busy summer season ahead. Renovation on the Pearson Park Theatre will not be completed until the middle of July--prior to that time the programs will be held on portable staging directly outside the theatre. The programs requiring more sophisticated staging will be held in Anaheim High School. Status of the Anaheim Civic Theatre (ACT I)--The structural engineer's report indicates the building is not earthquake safe and as of June 1, 1975 the facility will be closed to the public. The building can be used for storage area, work construction area, and limited rehearsal space. The Redevelopment Agency has provided a list of approximately eight alternate sites that cou. ldbe considered for purchase or rent and conversion into ACT II. One such facility is the old U.S. National Bank, currently rented to a church group. Their rental agreement expires May 30 and the church may not exercise their option to purchase due to trouble obtaining financing. Future theatres have also been discussed--ACT III would be a smaller theatre as outlined in the Arts Council's recommenda- tions in their recent facility study, possibly incorporated within the civic center complex. ACT IV would be a major theatre, predicated upon the success of the smaller theatre. All seating, lighting, sound and other theatrical equipment for ACT II would be purchased with the intent of removing it to ACT Ill at the appropriate time. These various alternatives will be presented to City Council at the June 3, 1975 meeting. Mrs. Schultz, chairman of the Library ~oard, contacted Chairman Dahl regarding the proposed meeting of the historical groups in Anaheim. She indicated that because of vacation schedules, the Library Board has not been able to arrange the meeting within the 30-day period as suggested by the Cultural Arts Commission but will do so as soon as possible. Arts Section report Summer programming Anaheim Civic Theatre Historical meeting groups~ Cultural Arts Commission, pg. 3 May 8, 1975 The Commission budget went forward as recommended. The Arts Section of the Recreation budget was cut by $11,500--this necessitated cutting several programs and reducing others. The instrumental music program for the elementary schools was not cut. One of the recommendations arising from the recent audit by Arthur Young and Company to dispose of items in storage included the old pipe organ from the Wagner home--the pipes are still in the house and the organ cabinet is in storage at Property Maintenance. Several suggestions were offered for its re-location: a long-term loan of the organ to the Cultural Arts Center, possible use in ACT II, or as an historical artifact in the lobby of the civic center complex. Commis- sioner Travers questioned the state of repair and function of the organ; and Commissioner Brown commented that the organ at Anaheim High School is currently being rebuilt and the engineer is having difficulty obtaining the correct parts. It was suggested that Staff obtain an evaluation of the condition of the organ and an estimation of the cost of restoration; at that time the Commission will again review the situation. Commissioner Jones arrived at 5:30 p.m. Budgets Wagner home pipe organ REPORTS OF COMMISSIONERS Commissioner Wheeler reported on the Arts Council's Soiree-- the net profit was approximately $3,600, down from $6,000 in 1974. The Chamber of Commerce as co-sponsors will receive $1,200 of this. Several suggestions to change the format of the evening included: starting earlier--perhaps having the cocktail hour beginning somewhere from 4:30-6:00 p.m. followed by a buffet supper; and for the auction itself including a boutique, silent auction, fewer items for the regular sale, and utilizing a "non-~rofessiona~" auctioneer. The Arts Council's annual meeting is May 13, at which time the new officers for the next year will be elected. Commissioner Jones distributed copies of the report on the conference of the Alliance of California Arts Councils held April 10-11-12, 1975 in San Diego. Mr. Collier suggested that certain items of this report be selected and included as agenda items for future meetings to provide an in-depth discussion. REPORTS OF COMMISSIONERS Arts Council Alliance of California Arts Councils conference report Cultural Arts Commission, Pg- May 8, 1975 Commissioner Jones stated that it was emphasized that arts agencies should let their ieglslators and the 9overnor know their feelings on the various arts programs and bills at the state level, and she briefly outlined the bills currently before the assembly and senate. Since one of these bills is due before the next Commission meeting, Chairman Dahl appointed an ad hoc committee of Commissioners Wheeler, Jones and Travers to study the bill and prepare a recommendation. He also asked Mr. Collier to join the committee. It was suggested that if the Commission's recommendation went to City Council, they in turn could approve it and have the letter 9° out over the mayor's signature. Appointment g~.. ad hoc coJ~mlt~ee The arts organizations' bicentennial celebrations were also discussed at the conference; Commissioner Jones asked if the Freedom Train is scheduled for Los Angeles. Miss Ray replied that arrangements are being made and if finalized, the Train would be in the Anaheim area approximately December 16 through January 3. Bicentennial plans and Freedom Train Commissioner Salaets arrived at 5:58 p.m. Commissioner Salaets reported on the classes and benefits held at the Cultural Arts Center. Commissioner Brown questioned the exact financial status and the goals and objectives of the Foundation. As Commissioner Salaets is not a member of the Executive Board and the general board meets only quarterly, she was unable to report on these items. Commissioner Travers commented that music teachers are always seeking places to hold their recitals; Commissioner Salaets stated that the auditorium is available for $100 a day and indicated that usage of the facility is steadily increasing. Commissioner Wheeler feels that some of the organizations and groups wanting to use the building cannot afford the room fees. A suggestion was made for the Foundation to pursue the internship programs available through UCLA and other universities for assistance at the Center. Foundation report The next meeting of the Cultural Arts Commission will be held Thursday, June 12, 1975 at 5:00 p.m. tc 7:00 p.m. in the Four Seasons Cafeteria. The meeting adjourned at 6:45 p.m. 060675kr Next meeting and adjournment CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES APRIL lO, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, April I0, 1975 at 5:00 p.m. at the Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim. A quorum being present, the meeting was called to order by Chairman Dahl at 5:10 p.m. Commissioners present: Earl Dahl, June Travers, Ruth Salaets, Violet Wheeler, Jack Brown. Commissioners absent: Joe Butterworth, Mary Jones. Guests present: Chuck Clevenger, PlO Photographer. Correspondence reviewed included: I. Letter and reply--Mr. Richard Curtis questioning the installation of a ramp for wheelchairs at the new Anaheim Civic Theatre (replied that there is already a ramp on the south side of the building) 2. Letter from Shirley Stephenson of Cai State University Fullerton Oral History Program 3. Notice to Anaheim Beautiful of newsletters sent and postage bill 4. Invitation from Orange County Arts Alliance to charter membership meeting; application and $15 check for membership were submitted in the Commission's name 5. Other newsletters and reports regularly received. Commissioner W½eeler reported briefly on the Orange County Arts Alliance charter membership meeting held March 25. Reilly Rhodes, curator of the Bowers Museum, has been elected president; a committee to coordinate efforts with the local colleges has been formed. The conferences held during fiscal year 1975-76 were discussed-- the secretary will write to the various state and/or national organizations in which the Commission holds membership and obtain as much information as possible at this time on proposed conferences. A decision should be made in advance on which conferences representatives of the Commission will be able to attend, recognizing budgetary limitations. Call to order Commissioners present Commissioners absent Guests present Correspondence Orange County Arts Alliance Conferences during FY 1975-76 M/S/P--Wheeler/Travers--to approve the minutes of the March 13 meeting with the following corrections~ page paragraph 4 "dicision" should be "decision"; page 5, paragraph 2 "perogative' should be "prerogative". The Arts Section Report was reviewed by Miss Ray who pointed out the seniors' drama and music program, "The Spring Fling," will be held April 20 at Anaheim High School Cook Auditorium. "The Bakers of Beverwyck," to be presented by Cal State University Fullerton Theatre Department on April 18 at 8:00 p.m. and April 19 at 10:30 a.m. and I:00 p.m., isa theatre for children program sponsored by the Department. Tickets will be made available for Commissioners who are able to attend. Commissioner Brown questioned the status of the Anaheim Civic Theatre and its activities. Miss Ray replied that the premiere production of "Carousel" enjoyed a very successful run and was extended twice due to demand for tickets. "George Washington Slept Here," a bicentennial celebration activity, is on the boards, to open May 2. City Council has requested a structural engineer's report on the theatre--the preliminary report indicates the building does not meet earthquake safety code. Upon receipt of the report Council will decide the future use of the building. A variety of alternate plans will be presented; however, it is possible that the theatre could be closed. The facility is working extremely well as a theatre--the acoustics are almost perfect. Miss Ray stated that the director of the UCI Master Chorale attended a performance and was so pleased with the large stage and the acoustics that a tentative proposal to invite the Chorale for a performance was discussed. OLD BUSINESS The "CommitteesI' Policy Statement was reviewed. M/S/P--Travers/WheelerI-tO approve the "Committees" policy statement with the following changes: I. Page I, Section l:...(Includes appointment of the chairman and members of the committee.) is to be changed to:...(Includes appointment of chairman and approval of the members of the committee by the Commission. Cultural Arts Commission, p~. April I0, 1975 Minutes Arts Section Report Anaheim Civic Theatre OLD BUSINESS 2. Page 2, Category II, eliminate Item C and revise Item D to reed: Any pronouncements, letters, or reports to be made public must have prior approval of the Commission before being issued. 3. Revise Item E to read: Any public fund-raising projects must receive prior Commission approval. Commissioner Salaets arrived at 6:30 p.m. The functions of the sub-comhHttees under the Commission were discussed. The proposed Historica) Society and the current Heritage Committee both have interests in promoting the development of the historical aspects of the City, Mr. Collier suggested that an Ad Hoc Committee be appointed with represen- tatives from the Library Board, the Cultural Arts Commission, the Heritage Committee and the Mother Colony House Board to discuss ways of coordinating the efforts of the groups and to clarify the contributions of each. Chairman Dahl said that at the last Library Board meeting, a similar recommendation had been made and that the Library Board has volunteered to take the initiative in setting up the joint meeting. M/S/P--Brown/Travers--that if no invitation is forthcoming within 30 days from the Library Board, the Cultural Arts Commission invite ~he chairman or delegate from the groups involved in historical preservation to a special meeting to form an ad hoc committee to explore a more orderly alignment of responsibilities within the different areas in the community. Commissioner Brown ,~sked what would be the next step by the Commission in enforcing the new policy statements with regard to the sub-committees; it was suggested that a note of this action and a copy of the statement be sent to the committees to help clarify their positions. A discussion arose concerning the Commission's rote between the City of Anaheim and the Anaheim Foundation for Culture and the Arts--the Comm;sslon has a llaision position and ~s in a position to advise City Council if the terms of the lease are not being fulfilled, ihe Commission does recommend on the yearly budget which provides for the maintenance of the Cultural Arts Center. If the terms of the lease are not being adhered to, then it could affect the budget recommendation. Cultural Arts Commission, p~. 3 April lO, 1975 Proposed Ad Hoc Committee between historical groups Advising sub- committees of policy statements Rote of the Commission between the City and the Foundation The amphitheatre facility in ?earson Park was discussed-- Pearson Park since it is currently being renovated, perhaps now would be amphltheatre an appropriate time to recommend to change the name "Greek Theatre" to avoid any further confusion with the Greek Theatre in Los Angeles. M/S/P--Wheeler/Travers--to recommend the name Pearson Park Theatre for the facility known as the Greek Theatre in Pearson Park. Commissioner Salaets suggested, as a matter of courtesy, that Mrs. Charles Pearson be contacted relative to the proposed name change before it officially goes to the Parks and Recreation Commission and the City Council. A letter from Cai State Fullerton was received from the ~ssistant director of the Oral History Program indicating that there has been a delay in finishing the transcripts and that they will not be available until June. Arrangements will be coordinated with the Library for the official presentation. Since the transcripts will not be available and inasmuch as the Arts Council and the Parks, Recreation and the Arts Department are each having a booth at the Carrousel of Anaheim, no further action was taken concerning a booth by the Commission. Commissioner Brown expressed the belief that this llth Annual Carrousel will be the most outstanding display that has yet been presented. Cultural Arts Commission, pg. 4 April 10, 1975 Oral History Program Carrousel booth REPORTS OF THE COMMISSIONERS Commissioner Wheeler reported that the Arts Council's Box Office hours will be changed, effective May 1, to Tuesday-Thursday- Saturday from ll:O0 a.m. to 3:30 p.m. It was the feeling of the members that being open on a weekend day would be advisable. The Second Annual Soiree and Auction Extraordinaire is Saturday, April 19--the Commissioners were encouraged to attend. Commissioner Salaets reported that the Foundation has changed their bylaws--they have retained one seat each for represen- tation from the Commission and the School Board. All other board members are appointed from the community at large. Her report also included the following information: S,ince December 1974 the Cultural Arts Center has had an attendance of over 6,700 in the 25 classes held weekly. Attendance at meetings has totalled 3,200 and other exhibits and shows have totalled close to 1,500. Benefit events for the Center are REPORTS OF THE COMMISSIONERS Arts Council Foundation report scheduled in the near future by the Ebell Club, Anaheim Beautiful, and the Arts Council. The storage room provided for by funds from the 1974 Soiree has been completed. Commissioner Wheeler stated that the Arts Council has written to the Founda- tion requesting a list of specific projects for which the Soiree funds could be used, Cultural Arts Commission, pg. 5 April I0, 1975 OTHER A list will be compiled for the Commissioners naming the officers of the sub-committees and the various organizations that have been working closely with the Commission. Commissioner Salaets displayed an attractive Carrousel flyer for which Disneyland had donated the printin9 services. She stated the Bicentennial Io9o had been printed, but had to be cut off because it was later discovered that only certain colors could be used with the logo. The extra cuttin9 step cost $40 which the Carrousel budget had not anticipated. Hiss Ray explained that one problem is that the Bicentennial Committee has not yet voted on any activities to be officially included as part of the Bicentennial celebration, and that use of the lo9o would not have been explored until such activities were approved. OTHER List of committees~ officers Carrousel flyer The next meeting of the Cultural Arts Commission will be held Thursday, May 8, 1975 from 5:00-7:00 p.m. in the Four Seasons Cafeteria. The meeting adjourned at 7:30 p.m. ~. Joh~J._ ~oll ier ~-.~rd~//(Secretary Next maeting and adjournment 042975kr CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MARCH 13, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, March 13, 1975 at 5:00 p.m. at the Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim. A quorum bein9 present, the meetin9 was called to order by Vice-Chairman Jones at 5:30 p.m. The invocation was offered by Commissioner Travers. Commissioners present: Mary Jones, June Travers, Ruth Salaets, Violet Wheeler, Llewellyn Overholt, Jr., Earl E. Dahl. Commissioners absent: Jack Brown. Ex Officio members present: Mayor William J. Thom. Staff present: John J. Collier, Director, Parks, Recreation and and Arts Department; Patsy Ray, Recreation Supervisor; Kethleen Roe, secretary. Guests present: Miriam Kaywood, Councilwoman; Andy Deneau, Chairman, Heritage Committee. Correspondence reviewed included: I. Agenda and information on the Alliance of California Arts Council held i.n San Diego April 10~12 2. Letter from Arthur Hansen, Director, Oral History Program at CSUF acknowledging receipt of second payment on the contract 3- Letter from Trader Joe's and Pronto Markets indicatin9 their willingness to donate items for fund-raising events, etc. (a copy was forwarded to the Arts Council's Soiree Committee) 4. Notice of mailing of newsletter and postage bill to Anaheim Beautiful 5. Various other newsletters and reports re9ularly received. The conference in San Diego of the Alliance of California Arts Councils was discussed; the approximate cost per person for attendance will run close to $100 which covers food, lodging, and registration. Commissioner Jones will be attending as a board member of the Alliance. Call to order Commissioners present Com~nissioners absent Ex Officio members present Staff present Guests present Correspondence Conference in San Diego March 13, 1975 Cultural Arts Commission, pg. M/S/P--Travers/Wheeler--approval of the minutes of the February 13, 1975 meeting as written with the following addition as suggested by Commissioner Wheeler: Page 3, paragraph 2 to include in the remarks about the Salvation Army Building the fact that it was the first Presbyterian church in Orange County and was built in 1870. HIGHLIGHTS OF THE ARTS SECTION REPORT. The touring theatre show will continue to run in the elementary schools through Tuesday; rain has been a problem since some of the shows were scheduled outdoors on the Show Wagon and had to be moved into larger classrooms. A great deal of time has been spent in scheduling and confirming the summer programs; this information goes into the summer brochure which is to be printed soon. Friday, March 14, is the official opening of the Anaheim Civic Theatre with its premiere production, "Carousel." The run has been extended to the weekend of April l~.-5-6 due to the demand for tickets. Jack Boettner of the LA Times had asked to do an article on the theatre, which was published complete with photos. Commissioner Wheeler commended Miss Ray for her work and efforts in supervision of the renovation project. OLD BUSINESS Commissioner 0verholt reported that the recommendation of the Cultural Arts Commission regarding the cultural aspects of the budget became the recommendation of the Parks and Recreation Commission, complete and uncut, and now goes to the City Council. The budget hearing on the Recreation Division and for the CA£ will be held Monday afternoon, March 24 at 2:00 in the old utilities building and is open to the public. Commissioner Salaets questioned the name "Greek Theatre" for the amphitheatre facility in Pearson Paris; she indicated it was originally christened the "Greek Theatre" and feels it should be referred to by that name. Mrs. Kaywood remarked that there is frequently confusion with the Los Angeles Greek Theatre by people who often do not take time to read the address of the facility listed. It was also pointed out that there is no identification of name whatsoever on the amphitheatre nor is there anything Greek about the theatre as it is Spanish in architecture. Mr. Collier suggested that Staff compile a report on the facility name and that it be an agenda item for the next meeting. Minutes Arts Section Report OLD BUSINESS Budget recommendation of PRC Greek Theatre Mr. Deneau arrived at 6:03 p.m. NEW BUSINESS REVIEW OF THREE POLICY STATEMENTS. The statements were reviewed and Mr. Cotlier explained that they incorporate the current policies of the CiTy regarding its Commissions. Changes can be made provided they do not go against these overall policies. M/S/P--Overholt/Wheeler--that the Commission adopt the policy regarding Expenditure of Budgeted Funds with the following changes: 1. Page 2, Item C, #1, add "per mite~' after 15¢ and 2. Page 2, Item F, strike beginning of sentence up to and including "...new policy is that" 3. Page 2, Item II PRINTING, change "The Commission approves" to "The Commission shall approve .... Chairman Dahl arrived at 6:15 p.m. In reviewing tile statements regarding Committees, the question arose as to ~hen a standing committee, before incorporating, reaches the point of assuming their own identification and responsibility for reports of their activities to the Com- mission, i.e. when does the Heritage Committee reach the point of autonomy that Anaheim ~r~utiful and the Arts Council now have. It was pointed out that both Anaheim Beautiful and the Heritage Committee have taken strong stands on controversial positions; however, Anaheim Bemutiful did not use the name of the Cultural Arts Commission as their sponsor and their letterhead indicates only Anaheim Beautiful with no reference to the Commission. When the reimbursement of committee's expenses was questioned, Commissioner Wheeler explained that none of the Arts Council's members' activities are relmbursed--only she and Mrs. Travers, as Commissioners, are reimbursed by the City. Commissioner Jones suggested postponing decisions on the "Committees" policy statement until further clarification on the status of the sub-committees is determined. REPORT OF THE HERITAGE CCMMITI'EE. Mr. Deneau reported on the activities of the Heritage Committee and included the information that approximately 93 notable structures are contained within Project Alpha boundaries--efforts are being made to incorporate these in the redevelopment plans. The Heritage Committee is March 13, 1975 Cultural Arts Commission, p~. 3 NEW BUSINESS Policy statements "Committees" Heritage Committee report worl~ing on a statement to bring to the Commission for possible recommendation regarding landmarl~s and their inclusion in the master development plans, and which may include recommending the establishment of a landmark awareness group. Other activities cf the Heritage Committee include attendance at seminars and workshops regarding historical preservation and close work with the bicentennial program. The inventory and identification of landmarl~s is an ongoing project--over 214 sites, places, trees, and buildings should be catalogued. The catalog does not insure protection, it merely lists. Regarding the Salvation Army Church building, Mr. Deneau reported, the City Development Services Department has informed them that they will allocate sufficient community redevelopment funds to undertake certain structural repairs. Volunteers and super- vision will be provided by the Heritage Committee; the building is now a candidate for the National Register of Historic P~aces which will qualify it for federal and state grants aid for cosmetic work. Further discussion of the Heritage Committee's objectives revealed that the Heritage Committee is not recommending that the City acquire any historic landmark places within City limits; the stated reasons for this are that the City government is not qualified to maintain historic places and neither should it be~r the burden of having the property removed from the tax role. The City's role should be more to facilitate and maintain, and through appropriate legislation~ mal~e it easy for the private sector to ~cquire and assume the responsibility of the facilities. Mr. Deneau also indicated the Heritage Committee would like to see buildings restored to a particular period, not just become a repository of artifacts from various eras. The Conrad Winery situation was briefly reviewed; Mayor Thom indicated the d~cision not to require an EIR on a recently approved condominium project was based on the degree of proximity to the Winery of the unit, which Council felt was not close enough to warrant the report. The progress in organizing the Historical Society was queried. Mr. Deneau replied that coordinating the groups already existing within the community that are involved in historic areas is a lengthy process and further, that there is a lack of leadership and personnel at this time to staff the possible foundations, etc. that would be necessary to operate any facilities given to the Society's care. It was suggested that representatives from the. various historic groups be invited to a future Commission meeting. March 13 1975 Cultural Arts Commission, p~. Salvation Army Church building Conrad Winery Historical Society March )3, 1975 Cultural Arts Commission, ~9' 5 Before leaving, Mayor Thom thanked the Commission for its hospitality and commented that the City Council supports many of the views of the Heritage Committee and that Council appreciates the work and resulting input they provide. He encouraged the Commission to permit its subcommittees the freedom to explore new areas even though they may be controversial. Commissioner Jones commented that many times statements are made which the Commission has not had the benefit of reviewing and approving and yet go out with implied Commission endorsement. Mayor Thom replied that it is the perogative of the Commission to control such activities of its subcommittees. Mr. Deneau stated that the only guidelines for the Heritage Committee he has date back to 1972 and he would appreciate any clarification the Commission may feel is necessary. He also mentioned the bills amounting to $110 he had submitted for reimbursement for printing of letterhead stationery and other supplies. The secretary explained that these items were not yet reimbursed because they had not been budgeted and that the funds remaining in the Commission's budget were earmarked for on-going projects; Chairman Dahl commented that an attempt had been made to put this question on the agenda for Commission action but due to lack of time, it had been postponed. M/S/P--Overholt/Jones--that these bills be submitted with appropriate explanation to the City Manager for handling as he may see fit. It was suggested that such items be submitted in advance at budget time for Commission approval REPORTS OF COMMISSIONERS chairman Dahl reported that there will be a presentation in April of the finished transcripts from the CSUF Oral History Program to the Anaheim Public Library. If further work in this area is desired after the material is received and evaluated, applications may be submitted for grants under the National Endowment for the Humanities. Commissioner Jones suggested that these items be a part of a display of the Commission at the Carrousel of Anaheim. Mr. Deneau volunteered to present Heritage Committee infor- mation, such as a historical landmark inventory record. Subcommittees~ activities Printing bills for reimbursement REPORTS OF COMMISSIONERS Presentation of Oral History Program work Display at Carrousel Commissioner Jones reported that the Orange County Arts Alliance will hold its charter membership meeting Tuesday, March 25, at Bowers Museum at 7:30 p.m. Mrs. Ahmanson will be the invited speaker and the new officers of the OCAA will be introduced at that meeting. Commissioner Salaets reported on the current activities at the Cultural Arts Center. Commissioner Wheeler reported that representatives from the Arts Council attended the March 5 Redevelopment Commission meeting and presented the report on cultural facilities needs in Anaheim. They were asked for statistics on the number of events and participation in these events, and the number of current facilities and their availability. The second edition of the Arts Directory is now available; a copy will be mailed to each Commissioner. March 13, 1975 Cultural Arts Commission, p~. 6 Orange County Arts Alliance Foundation report Arts Council report The next meeting of the Cultural Arts Commission will be Thursday, April lO, 1975 from 5:00-7:00 p.m. at the Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim. The meeting adjourned at 7:40 p.m. Respectfully submitted, Next meetin9 and adjournment John J. Collier Recording Secretary 040475kr Cultura~ Arts Commission, pg. 4 February 13, 1975 Before making a firm recommendation to the Council, the Commission would like a more detailed report on the building and asked the Committee to prepare such a report for the March meeting. Mrs. Kaywood also suggested asking the Chief Building Inspector of the'City to view the property and render his opinion on its condition and extent of repairs necessary. M/S/P--Jones/Salaets--to advise the City Council that it has come to the attention of the Cultural Arts Commission through the Heritage Committee that the Salvation Army Church Building at 129 East Cypress is significant histori- cally and is in danger of immediate loss unless certain repairs are made and to ask that consideration be given to a possible preservation of this building. Commissioner Brown does not feel the Commission should be dealing with thesebuildings "on a piecemeal basis" at each meeting and if it's to be an agenda item, then full reports should be available prior to the meeting and access to expert opinions should be convenient. He also proposed that the Commission set its direction regarding historical preservation and develop a single comprehensive plan. Mr. Spicer then read a prepared statement concerning the Conrad Winery indicating that by the City Council approving an adjacent 64-unit senior citizens housing development, allowing certain variances, and not requiring an Environmental Impact Report, the City could be involved in a suit to be brought by the Center for Study of Law in the Public Interest in Los Angeles who is seeking a landmark case regarding abuses of discretionary powers. In order to avoid this lawsuit, Mr. Spicer suggested that the Commission recommend that the Council reverse its position, on the negative declaration and require the developer to submit an EIR. When he stated that the County of Orange has set out their intent to buy and restore the Winery, Commissioner Overholt asked if the County would not then have legal remedy in the matter. He further suggested that the Anaheim City Council has the benefit of the advice of the City Attorney and if they acted, it was upon his opinion. REVIEW OF ARTS SECTION BUDGET Copies of the proposed Arts Section budget relating to cultural activities and programming comments were distributed and individual items were explained. Direction of the Commission re- garding historical preservation Conrad Winery ARTS SECTION BUDGET Mr. Ross Davis will be in his ninth year as the director of the Anaheim Community Band~ in that time the band has grown from 40 to 150 members and attendance has been increasing steadily. An assistant is budgeted to help with the rehearsals membership, etc. Other band instructors in the school systems also work on a contractual basis for the Department, teaching the summer instrumental music programs in the schools. The initiation of a stringed instrumental music program to be offered in the elementary schools was also discussed. Concern was expressed over the fees charged to some events and the fact that the economically disadvantaged families would be prohibited from attending. Miss Ray pointed out that while the Department would never turn away a patron who could not afford to attend otherwise, many people are hesitant to declare themselves indigent and therefore even initial contact is rarely made. Solutions to this problem, Mr. Trapp explained, can be worked out through the welfare department, who cannot release names and addresses, but will forward to families on their rosters the Department's "Summer Pal" card which provides the bearer free admission to Department-sponsored events. Another source is teachers and principals in the schools. Commissioner Overholt stated that this entire budget will go before the Park and Recreation Commission and suggested that the Cultural Arts Commission strongly assert its feelings that in these areas of cultural experience, no one should be prohibited from having the advantage of the opportunity by reason of their inability to pay. The Anaheim Civic Theatre manager was questioned--Mr. Peay explained that this is not a "custodial" duty b~t a technician trained in the use of the highly-sophisticated lighting, sound, and other theatrical equipment used in the facility and is comparable to the school districts' "stage manager" positions. Upon Commissioner Jones' questioning, Mr. Trapp replied that the total net recreation budget for FY 74-75 was $521,000 of which less than ~1,000 was for cultural activities. Commissioner Overholt explained that the sports aspects of the budget have much pressure brought to bear for funds; the Cultural Arts Commission is in a position to apply equal pressure regarding cultural activities. The average attendance at the Pearson Park Theatre last year indicates that there is an interest in these programs. M/S/P--Brown/Travers--that the Cultural Arts Commission approves a budget of $85,000 to include the programs as presented in the budget recap including $10,000 in addition to be used to initiate a pilot orchestral instrumental music program in the elementary schools serving Anaheim. Cultural Arts Commission, pg.5 February 13, 1975 Admission charges Theatre manager Cultural portion of net recreation budget Motion approving budget Commissioner Brown left the meeting at 8:20 p.m. REPORTS, COMMENTS, QUESTIONS OF COMMISSIONERS Commissioner Jones reported that the Orange County Arts Alliance is incorporated and has started a charter membership drive with annual dues of $15. M/S/P--Travers/Wheeler--that the Cultural Arts Commission obtain a charter membership in the OCAA for an annual dues of $15. Commissioner Overholt feels that the Commission should formally recommend a name for the old Zion Lutheran Church currently being renovated into a theatre. M/S/P--Overholt/Wheeler--that the Cultural Arts Commission formally recommend to the City Council the n~m~ "Anaheim Civic Theatre" for the old Zion Lutheran Church. Commissioner Salaets reported on the current activities at the Cultural Arts Center. Commissioner Overholt stated that the school district is going to invite Mrs. Archer, the Center Director, and Mr. Malmquist, President of the Foundation, to meet with them to improve the communication and understanding between the two boards. Commissioner Travers stated she feels that when subcommittees of the Commission have items they wish to present for possible Commission recommendations, they should be placed on the agenda in advance and dealt with in the order in which they are listed. Commissioner Wheeler distributed copies of the Arts Council's recommendations concerning visual and performing arts facilities needs in Anaheim, which input was formulated at the request of the Redevelopment Commission. She reviewed the report and directed attention to the performing arts facility section concerning a commercial theatre: the Arts Council recommends that Anaheim does not plan its own facility at this time since The City in Orange is the proposed site of the Orange County Cultural Center, Inc.'s facility, and it is felt that both centers would suffer from the competition. The Women's Division of the Chamber of Commerce has been asked to formulate a recommendation concering historical preservation, museums, etc. Mr. Trapp commented that the City Council is contemplating the establishment of a committee with members of the Chamber of Commerce to jointly study historical buildings' preservation. Cultural Arts Commission, pg, 6 February 13, 19~5 COMMISSIONERS COMMENTS Orange County Arts Alliance Name for old Zion Lutheran Church Foundation report Subcommittee re- ports on the agenda Arts Council's recommendations for arts facilities in Anaheim Cultural Arts Commission, pg. 7 February 13, 1975 M/S/P--Overholt/Jones--that the recommendations of the Anaheim Arts Council be received and approved for sub- mission to the Redevelopment Commission. The next meeting of the Cultural Arts Commission will be held Thursday, ~arch 13, 1975 from 5:00 to 7:00 p.m. in the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim. The meeting adjourned at 8:55 p.m. Respectfully submitted, John J, Collier, ~ecording Secretary 030775se CITY OF ANAHEIM CULTURAL ARTS COMMISSION REGULAR ADJOURNED MEETING MINUTES JANUARY 1~, 1975 The regular adjourned meeting of the Cultural Arts Commission was held Tuesday, January l&:,, 1975 in the Parks Division Offices, 113 West Chartres, Anaheim. Commissioners present: Ruth Salaets, Earl Dahl, Jack Brown, Mary Jones, Violet Wheeler, Llewellyn Overholt, Jr. Commissioners absent: June Travers Staff present: Lioyd J. Trapp, Recreation Superintendent; Patsy L. Ray, Recreation Supervisor; Austin D. Peay, Assistant Recreation Supervisor; Kathleen Roe, secretary to the Cultural Arts Commission. Guests present: Mrs. John J. Collier Chairman Dah! called the meeting to order at 5:30 p.m. and thanked Mrs. Collier for providing the dinner for the Commissioners. The Commission decided to meet the second Thursday of each month from 5:00-7:00 p.m. for their regular monthly meeting. The secretary will make arrangements and notify the members and other proper offices. CULTURAL ARTS COMMISSION BUDGET REVIEV! Budget requests for maintenance of the Cultural Arts Center and the secretary's salary and fringe benefits will be calculated by the appropriate City departments. M/S/P--Brown/Overholt--to increase the Office Supplies account by 25%. M/S/P--Brown/Salaets to increase the Travel and Authorized Expenditures account to $2,000. Regular ad3ourned meeting Commissioners present Commissioners absent Staff present Guests present Call to order Change of meeting Budget Review Other on-going and proposed programs for FY 1975-76 were reviewed and discussed. Some of the Commissioners feel an emphasis should be placed on an instrumental and/or stringed music program in the elementary schools. Commissioner Jones would llke to see a cultural arts resource list compiled and it was pointed out that Nancy Jenkins at the Anaheim City School District is currently working on one and has been assisted by both the Arts Council and the Department. Various types of free art shows, touring programs, and advertisement media were discussed. A final budget proposal will be formulated at the regular monthly meeting of the Commission. The meeting adjourned at 8:25 p.m. Respectfully submitted, Cultural Arts Commission 01-14-75, pg. 2 Adjournment John J. Collier Recording Secretary O20775kr CITY OF ANAHEIM Cultural Arts Commission Minutes January 8, 1975 The regular meeting of the Anaheim Cultural Arts Commission was held Wednesday, January 8, 1975 at 12:30 p.m. at Sir George's, 400 South Euclid, Anaheim. A quorum being present, the meeting was called to order at 12:30 p.m. by Chairman Dahl. Commissioners present: Earl Dahl, June Travers, Jack Brown, Violet Wheeler, Mary Jones, Llewellyn Overholt, Jr. Commissioners absent: Ruth Salaets Staff present: John J. Collier, Director, Anaheim Parks, Eecreation end the Arts Department; Patsy L. Ray, Recreation Supervisor; Lloyd J. Trapp, Recreation Superintendent; Kathleen Roe, secretary to the Cultural Arts Commission. Guests present: Andrew Deneau, Chairman, Heritage Committee. M/S/P--Brown/Travers--to approve the minutes of the December II, 1974 meeting as written. In reviewing the Arts Section Report, Patsy Ray stated that the City Council has authorized $9,000 for the Bicentennial which will be used to hire a secretary and for seed money for special projects of Bicentennial materials to be sold as fund-raisers. Commissioner Jones asked if tickets to events such as "Wizard of Oz" are made available to groups of people in the community who are underprivileged financially and otherwise. Miss Ray replied that at one time the Ana-Modjeska Players had mailed out close to 500 invitations to names on a list compiled from the Chamber of Commerce, the social services list from the County, and other welfare and service organizations. The response was so low that they felt they could not afford to do similar mailings in the future. However, arrangements for tickets can readily be made through the Recreation Office. Commissioner Wheeler pointed out that adult as well as children's shows should run a matinee performance because many people, particularly senior citizens, do not care to be out after dark. Commissioner Brown suggested that btocks of tickets go to the schools if the schools can guarantee that the tickets would be Call to order Commissioners present Commissioners absent Staff present Guests present Minutes Arts Section used. Perhaps service organizations in the community might be willing to provide transportation for those who do not have it. Cultural Arts Commission Ot-08-75, pg. 2 Commissioner Overholt arrived at 12:50 p.m. OLD BUSINESS A discussion arose concerning the acquisition of the Peralta Adobe and where temporary custody of the facility should lie until a determination can be made for its on-going operation. The possibility of having a Historical Society operate it has advantages in that a Historical Society can apply for funds that would not be available to a municipality. Mr. Deneau displayed a map of the area and indicated the 2.97 acres upon which the Adobe rests; he also drew attention to two additional parcels of land to the south and west which might also be acquired and developed as a park site to provide an aesthetic setting for the adobe and to prevent urban intrusion on the site. M/S/P--Brown/Overholt--that the City of Anaheim and the County of Orange jointly acquire the Peralta Adobe and the 2.97 acres upon which it rests with further recom- mendations to be forthcoming from the Cultural Arts Commission concerning the operation and functioning of the Peralta Adobe; and that, with the approval and concurrence of the Park and Recreation Commission, the City of Anaheim and/or the County of Orange acquire the two parcels of land adjoining it to the southwest as a future park site. Since the acquisition of the two additional parcels would be a matter for the Park and Recreation Commlssion to consider, Commissioner Overholt felt a communication should be directed to them immediately. M/S/P--Overholt/Jones--to transmit e copy of the Commis- slon's recommendation to the Park and Recreation Commission immediately for their consideration of the acquisition of the extra land. Work is progressing on the Zion Lutheran Church; the North Orange County Community College District approved the total $2,060 budget for "Carousel." The show opens March 14 and OLD BUSINESS Peralta Adobe Motion for acquisition of the Adobe Acquisition of two addtttonal parcels of land Zion Lutheran Church also marks the official opening of the new theatre; the Commissioners will receive an invitation to attend that performance. There has been some delay in securing the structural engineer's approval concerning some structural aspects of the building. The meeting with the Redevelopment Commission was discussed and everyone felt that a greater understanding between the two Commissions was a positive result. Commissioner Brown compli- mented the Chairman on the presentation he made at that meeting. Cultural Arts Commission 01-08-7S, pg. 3 Redevelopment Co~r~nission NEW BUSINESS A recap of the FY 197L;-75 budget was dist-ributed and after reviewing it briefly, the Commission decided to hold a budget workshop session Tuesday, January 14, from 5:00~7:00 p.m. The secretary will make facility arrangements. Chairman Dahl would llke to invite Dr. Gary Shumway to the February meeting to make an interim report on the oral history program since Dr. Shumway has indicated they are better than half-way done. Mr, Deneau has been looking into the legal implications of a Historical Society. He also has figured that about $28,000 worth of services have been donated to the Heritage Committee. Ne indicated that the Heritage Committee makes no budget requests other than the regular services available to the Commission. He stated they ~re in need of office space and wondered if the parish house next to the Zion Lutheran Church would have room available. Mr. Collier stated that part of the offices there now wilt be moving, but he does not know what plans have been made for the space. He indicated he would discuss Mr. Deneau's needs with him to see what arrangements might be worked out. Commissioner Overholt feels that the roles of the Heritage Committee and the Historical Society no'J "in organization" need to be clarified, tie questioned the ultimate status of a Heritage Committee under the Comn~ission when the current one evolves into the Historical Society. Chairman Dahl stated that one of the functions of a Historical Society would be to coordinate the groups now in the community which are historically oriented. NEW BUSINESS Bduget review Oral history program Historical Society and the Heritage Committee REPORTS OF COMMISSIONERS Commissioner Jones reported that the Orange County Arts Alliance is now officially incorporated. They have submitted a grants application to the California Arts Commission. Commissioner Wheeler reported that the Anaheim Arts Council has assisted Nancy Jenkins of the Anaheim City SchSol District with a Cultural Arts Resource Booklet she is compiling. April 19 is the next Soiree and Auction Extraordinaire, to be co-sponsored this year by the Chamber of Commerce; proceeds will benefit the Cultural Arts Center, the new performing arts center, the Arts Council (for the operation of the Box Office,) and community events. The Bicentennial Art Exhibit of the Westways Magazine art collection will be ondlsplay at the Cultural Arts Center during February. The meeting was adjourned at 2:45 p.m. to the budget workshop session to be held Tuesday, January 14, from 5:00-7:00 p.m., location to be announced. Respectfully submitted, Cultural Arts Commission 01-08-75, pg. 4 REPORTS OF COMMISSIONERS Orange County Arts Alliance Anaheim Arts Council Adjournment John J. Collier Recording Secretary 020775kr CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES DECEMBER II, 1974 The regular meeting of the Anaheim Cultural Arts Commission was held Wednesday, December ll, )974 at 12:30 p.m. at George's, 400 South Euclid, Anaheim. A quorum being present, the meeting was called to order at )2:40 p.m. by Chairman Dahl. Commissioners present: Earl Dahl, June Travers, Jack Brown, Violet Wheeler, Mary Jones. Commissioners absent: Ruth Salaets, Llewellyn Overholt, Jr, Staff present: John J. Collier, Director, Anaheim Perks, Recreation and the Arts Department; Patsy L. Ray, Recreation Supervisor; Kathleen Roe, secretary to the Cultural Arts Commission. M/S/P~-Brown/Wheeler--to approve minutes of the November 13, 1974 meeting as written. Correspondence received included: I. Letter written by the Heritage Committee concerning the open meeting December Il, 1974 at 7:00 p.m. in the Council Chambers 2. Letter to the Cultural Arts Commission from the Redevelop- ment Commission inviting them to attend either the December II or December 18 meeting 3. Various other brochures, pamphlets, etc. regularly received, In reviewing the Arts Section Report, Patsy Ray pointed out that "Wizard of Oz" opens December 14 (Saturday) at 2:00 p.m. and plays for three weekends on Saturday and Sunday. Tickets are available to the Commissioners, and reservations may be made with the secretary. OLD BUSINESS Chairman Oahl has talked to Harry Rowe, Secretary of the Orange County Historical Society, concerning the Peralta Adobe. Mr. Rowe indicates that the Society is very inter- ested in the building and that he is trying to determine the status of the property. Several agencies would be able to purchase the property--the County of Orange, a Historical Society using grants monies, or the City of Anaheim with possible development as a historical site. Commissioner Brown Call to order Commissioners present Commissioners absent Staff presept Minutes Correspondence Arts Section OLD BUSINESS Peralta Adobe feels that action to preserve the Adobe should be taken as soon as possible as it is rapidly being destroyed by vandalism. M/S/P--Brown/Wheeler--that the Peralta Adobe property be acquired by the appropriate governmental agency of the City of Anaheim as soon as possible and that the City should make every effort to see that it is set aside and protected until satisfactory details can be worked out. The platform at Zion Lutheran Church has been installed; the earthquake safety standards must now be determined and plans for the electrical wiring have to be drawn up. Hiss Ray reported that negotiations have been conducted with the Adult Education program to work in cooperation with the Ana-Hodjeska Players to provide funding for three additional shows a year. Prior to their folding, the Fullerton Foot- lighters had worked under this type of arrangement with the Adult Education. Commissioner Wheeler pointed out that support of local groups is vital to avoid others from having to fold. The Fullerton Footllghters were the oldest community theatre group in Orange County. There has been some discussion of uniting the members that belonged to the Foottlghters with the Ana-Hodjeska Players. Hany of the Footlighters' members were Anaheim people because at the time, there was no Anaheim theatre group for them to join. The activities, involvement, and purposes of the Heritage Committee were questioned. Chairman Dahl explained that history itself can include restoration and preservation of buildings. Though the overall concepts of the Committee were approved, Commissioner Wheeler feels some of the specific items need to be re-evaluated, especially the 3200-seat commercial theatre concept. As a sub-committee, the Herltage Committee is working through the Cultural Arts Commission, and the Commissioners feel they would like to be first advised of what plans and actions the Heritage Committee contemplates before making public presentations. NEW BUSINESS It was suggested that the Commission invite a member of the City Council to meet with the Commission at their regular monthly meetings. Cultural Arts Commission 12/11/7h, pg. 2 Motion for acqulsitlon of Peralta Adobe Zion Lutheran Church Adult Education Fullerton Footllghters Heritage Committee NEW BUSINESS City Council member A change of location for meeting was discussed; one possibility is the parish house next to the Zion Lutheran Church. The house is currently occupied by the Community Relations representative of the City, but these offices'are being moved. Another suggestion was using the City Council Chambers. A work session for the budget for FY 1975-75 will be held at the January meeting and will develop procedures by which the Coe~ission may anticipate a budget. A meeting will be held the latter part of January for a work session on the arts section budget in the joint parks and recreation budget. The Anaheim City School District met November 26 to discuss ways to promote the arts in the elementary schools both as curricular and extra-curricular activities. Several sug- gestions that had been recommended by Hiss Ray included using existing television equipment to tape programs in the community; utilize resources in the community by inviting local artists to provide programs, either live or taped; applying for grants if there are matching funds available. She mentioned that recognition should be given to the fact that many times people ask artists to donate their services when the artists are not in a position to do so because the arts are their livelihood. Commissioner Brown commented that there would be matching funds available if the arts programs were given a higher priority. Commissioner Wheeler reported on the Arts Council's Presidents' Reception held December I at the Cultural Arts Center. New brochures about the Arts Council have been printed; the Box Office is open. Commissioner Brown suggested: 1. Having 0CTD brochures available at the Box Office to improve traffic 2. Soliciting tickets from organizations listed on flyers displayed at the Convention Center, etc. Commissioner Jones reported that the Orange County Arts Al- liance has submitted their papers of incorporation. They have also applied for a grant from the California Arts Commission for office help--space has been offered to them, and the staff hired would be assisting both the OCAA and the County Bicentennlal Committee. The next meeting of the Cultural Arts Commission will be held Wednesday, January 8, 1975 at 12:30 p.m. at Sir George's. The meeting adjourned at 2:20 p.m. Respectfully submitted, Cultural Arts Commlsslon 12/11/7h, pg. Possible change of meeting place Work session for budget for FY 1975-76 Anaheim City School District Arts Council Report Orange County Arts Alliance Next meeting and adjournment 123174kr John J. Collier, Recording Secretary CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES NOVEMBER 13, 1974 The regular meeting of the Anaheim Cultural Arts Commission was held Wednesday, November 13, 1974 at 12:30 p.m. at Sir George's, 400 South Euclid, Anaheim. A quorum being present, the meeting was called to order at 12:50 p.m. by Chairman Dahl. Commissioners present: Earl Dahl, June Travers, Ruth Salaets, Jack Brown. Commissioners absent: Violet Wheeler, Mary Jones, Llewellyn Overholt, Jr. Staff present: John J. Collier, Director, Anaheim Parks, Recreation and the Arts Department; Patsy L. Ray, Recreation Supervisor; Carl Heimberger, Landscape Designer; Kathleen Roe, secretary to the Cultural Arts Commission. Guests present: Miriam Kaywood, Councilwoman; Andy Deneau, Chairman, Heritage Committee; John Harding, Assistant to the City Manager. M/S/P--Travers/Brown--to approve the minutes of the October 9, 1974 meeting as mailed. The following correspondence was noted: 1. Letter and documents to City Council recommending preservation of the Carnegie Library 2. Thank you letters to people who assisted with the general membership meeting of the Orange County Arts Alliance on October 22 3. Letter to Anaheim Beautiful 4. Letter and signed copy of oral history program contract to Dr. Gary Shumway, History Department, California State University at Fullerton. HERITAGE COMMITTEE REPORT. Mr. Deneau reported the progress on the inventory, the intern aides program, and the project to designate landmark buildings. The Heritage Committee is contemplating the formation of a Historical Society. One goal of the Historical Society would be to study and recommend a plan for a Mother Colony or Heritage Square to be bordered by Anaheim Boulevard, Broadway, Lemon, and Chestnut. This area contains the old Carnegie Library, the Pickwick Hotel~ Call to order Commissioners present Commissioners absent Staff present Guests present Minutes Correspondence Heritage Committee report and the Post Office. Old buildings would be retained in this area and other endangered structures would be relocated to this site. This Square would be paid for through rentals~ subscription by membership, public and private endowments and grants. Mr. Deneau mentioned that the Commissioners had received the first in a series of open letters the Heritage Committee will be writing addressing situations in which they see a particular need. The Heritage Committee has requested a joint meeting with the City Council and the Redevelopment Commission to be held November 26 in the Council Chambers. Part of the agenda at this meeting will be addressing sections of the environ- mental impact statement for the proposed civic center. Mr. Deneau feels that too many services have been unattended and the Heritage Committee has some alternatives to suggest to the current plans. These alternatives include a 3200-seat commerical theatre, expanded library services with the possibility of moving the Main Library building to a more central location and expanding it to a four-story structure, preservation of the City Hall building, building and operating an art museum, and others. M/S/P--Salaets/Brown--that the Culturat Arts Commission approve the concepts outlined in the Heritage Committee report. M/S/P--Salaets/Travers--that the Heritage Committee proceed in organizing a Historical Society. The Heritage Committee is also interested in the Oral Histbry Program and has indicated that grant monies are available through the National Endowment for the Humanities. The current Oral History Program is being conducted through the History Department of California State University at Fullerton; the Chairman feels a decision of whether to continue in this direction could be made after Dr. Shumway has presented his report. John Harding reported that Anaheim and the County of Orange have discussed jointly acquiring the Peralta Adobe and 2½ acres of land in Santa Aha Canyon. The City originally was considering paying 50~ of the acquisition cost with the County restoring it; the idea of asking Bowers Museum to operate it had also been suggested. The County has indicated they would pay 50% of the acquisition cost with Anaheim restoring it and having an Anaheim group operate it. The City Council Cultural Arts Commission, pg. 2 November 13, 1974 Approved Concept of Heritage Committee Oral History Program Peralta Adobe Cultural Arts Commission, pg. 3 November 13, 1974 has referred this question to the Cultural Arts Commission for study and a recommendation. Chairman Dahl appointed a committee of Mr. Deneau and Commissioner Brown to work with Mr. Harding. ROLE AND FUNCTION. Chairman Dahl asked the Commissioners to review the Role and Function and to come prepared with their suggestions for the next meeting. GREEK THEATRE. The renovation plans for the Greek Theatre in Pearson Park were reviewed by Carl Heimberger. A change of name for the Greek Theatre was also discussed. LETTERHEAD STATIONERY. A discussion of who is authorized to use and sign the Cultural Arts Commission letterhead stationery arose. The Chairman feels that use of the sta- tionery should be reserved for Commissioners only. Sub-committees may have their own which they may have printed through the City's duplicating department, or if they have funds, may be done commercially. ANAHEIM ARTS COUNCIL REPORT. Commissioner Travers distri- buted flyers announcing the opening of the Arts Council's Box Office in the Anaheim Plaza; the Arts Council will apply for a grant from the California Arts Commission for funds to operate the box office; the 1975 Soiree and Auction Extraordinaire will be held April 19. Role and Function Greek Theatre Letterhead stationery for use of Com- missioners only Arts Council Report The next meeting will be held Wednesday, December 11, 1974 at 12:30 p.m. at Sir George's. The meeting adjourned at 2:30 p.m. Respectfully submitted, Next meeting and adjournment John J. Collier Recording Secretary 120574kr CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES OCTOBER 9, 1974 The regular meeting of the Anaheim Cultural Arts Commission was held Wednesday, October 9, 1974 at 12:30 p.m. in the Board Room of the Chartres Recreation Center, 222 East Chartres, Anaheim. A quorum being present, the meeting was called to order at 1:O0 p.m. by Chairman Dahl. Comm4ssioners present: Earl Dahl, June Travers, Violet Wheeler, Mary Jones, Llewellyn Overholt, Jr., Ruth Salaets, Jack Brown. Staff present: John J. Collier, Director, Anaheim Parks, Recreation and the Arts Department; Lloyd J. Trapp, Superin- tendent of Recreation; Patsy L. Ray, Recreation Supervisor; Austin D. Peay, Assistant Recreation Supervisor; Kathleen Roe, secretary. Guests present: Leta Archer, Director, Anaheim Cultural Arts Center; Kent Johnson, Producer/Director, KOCE-TV, Channel 50; Thomas Barnes, President, Ana-Modjeska Players; John Sawyer, Director, Anaheim "Pops" Chorale; Andrew L. Deneau, Chairman, History Committee; D. Cameron Spicer, Environmental Economics, Claremont College. M/S/P--to approve minutes of September 11, 1974 meeting as mailed. Commissioner Salaets left the meeting at 1:15 p.m. The following correspondence was noted: 1. Letter to Commissioners regarding October 12 tour of facilities 2. Letter to Don B0yles, President, Airport Service, Inc. Letter to ;~udy Deneau regarding History Co~m~ittee 4. Letter to Marion Schmidt of Anaheim Beautiful 5. Letter to Mrs. Bonnie Jo Haseman of City of Escondido At 1:20 p.m. the meeting relocated to the Zion Lutheran Church facility adjacent to the Chartres Recreation Center for a presentation by Kent Johnson and the Ana-Modjeska Players. At 2:10 the meeting returned to CRC. This discussion is summarized beginning on page 3 of these minutes. Call to order Commissioners present Staff present Guests present Minutes Co, w,4 ssioner Salaets Correspondence Temporary adJournment Chairman Dahl introduced Andy Deneau, whom he has appointed as Chairman of the History Committee. Mr. Deneau proceeded to explain the directions in which the History Committee would like to move. (Their first meeting will be Sunday, October 12 at 2:00 p.m. at Mr. Deneau's home. He invited all those interested to attend.) Several projects under consideration are: 1. A detailed inventory of significant structures in the community (this is basicaltythrough Sarah Pearson who is on the County Heritage Board) Intern aides programs through the high schools to assist in the Local History Room~ in cataloging in the Library, and in staffing the Mother Colony House on expanded hours 3. To initiate a project to designate landmark buildings and to incorporate them in Project Alpha and to make them economically advantageous 4. Continuation of the oral history program 5. Organization of a Publicity Department which would hope to run a bi-monthly feature series in the Bulletin 6. To approach the City about obtaining the Carnegie Library-- a process has already been started to declare it a state and historical landmark 7- And within the next two years to move in a general direction of setting up and organizing an independent state-recognized Historical Society to be a member of the State Historical Societies Chairman Dahl remarked that some of these plans may be the kind of recommendations made to the Bicentennial Committee Cultural Arts Commission 10/9/74, pg. 2 History Committee The Oral History Program contract has been signed and delivered to the City Attorney's Office for processing. The Chairman would llke to invite Dr. Shumway to one of the Commission meetings sometime in the future. The Chairman congratulated Commissioner Jones for the success- ful conference and for her part in organizing it. Commissioner Jones commented that the conferees seemed to appreciate the hospitality that was extended to them and that they were pleased with the reception Saturday night (October 29). OLD BUSINESS 0ral History Program Contract Alliance of CaliforniaArts Councils The Commission thanked Mr. Peay for the fine display by the Arts Section at the conference. A written report compiled by Commissioners Jones, Wheeler, and Travers will be submitted for the next meeting. In the absence of Commissioner Salaets, Mms. Archer gave the Foundation report. The Orange County Arts Alliance general membership meeting is to be held in Anaheim Tuesday evening, October 22. Arrangements for refreshments, entertainment, program, and a tour are being completed. Commissioner Wheeler reported that the Chamber of Commerce voted to co-sponsor the 1975 Soiree--they will receive 1/3 of the net profit. Miss Ray mentioned that Nancy Jenkins of the Anaheim City School District has solicited the help of the Arts Council in locating information for a resource list the school district is working on. Cultural Arts Commission lo/9/74, pg. 3 Foundation report 0CAA general membership meeting Arts Council Report Mr. Collier gave a brief summary of how the Chartres Recreation Center, the Zion Lutheran Church, and the parish house were obtained by the City. The Ana-Modjeska Players have requested that the church itself be renovated into a performing arts facility. The Players hired Mr. Kent Johnson, a Producer/ Director with KOCE-TV, Channel 50~ as a Consultant to study the possibility of developing the Zion Lutheran Church into a Performing Arts Center. Mr. Johnson stated the following in presenting the results of that study: 1. A Performing Arts Center would eliminate many of the problems existing because of a lack of way to keep people together on a voluntary basis by providing a home base and identity. 2. The development of the Anaheim Cultural Arts Center provided a facility for people more in the visual arts. 3. This facility could serve in an interim capacity to fulfill the needs of the performing arts organizations until a larger facility suitable for a city the size of Anaheim be constructed. ~. Many performing groups would be able to utilize this facility--the theatre groups, dance, choral and other musical groups; for the visual arts, the foyer would allow for a display of paintings. NEW BUSINESS Zion Lutheran Church as a possible Performing Arts Center Results of the study 5. The facility would bring people into the downtown Anaheim area. 6. With a watchword of quality being presented here, the facility can be a great source of civic pride. 7. The church-like atmosphere could be maintained 8. Figures estimate that approximately 28~000 people a year would be utilizing the facility 9. The tentative renovation plans drawn up include a. Three separate stages to be used singly or in any combination b. Seating for 310 people including balcony (this includes removal of 3-4 front rows necessary to enlarge the stage area) c. There are dressing rooms on each side and it is possible to cross behind the stage without being seen d. Parking is available e. Estimated cost would be $25,000--the City would be involved to the extent of electrical wiring and making sure the facility is up to code; the main work and materials would be supplied by volunteers f. Projected completion is for late January 10. A dock door and certain pews being removed would be the only alterations of the building thus preserving its historical value. Some points that arose during the ensuing discussion are: Commissioner Jones asked about the use of the Loara Playhouse should the Players be primarily using the Performing Arts Center--Mm. Barnes explained that the Players have branched out with the Youth Theatre group-- the Youth group would be using the Playhouse for their productions and both would be using it for rehearsals. Fnrs. Archer was concerned about the competition a Performing Arts Center might offer the Cultural Arts Center, financially and otherwise (i.e. if it is City supported, would it be offered rent free to groups?) a. Miss Ray explained it will not be free in actuality as the groups will be contributing a considerable amount of money and time. The P~r~orming Arts Center's uses by various groups would probably be on a Service- For-Rent basis similar to the arrangements made when the Anaheim Art Association was utilizing the Spencer House. In the case of the Greek Theatre the City offers the facility for performances by non-profit organizations--they are not paid for the performances and therefore are not charged. The City offers this as a service to the community. Cultural Arts Co~miission lO/9/74, pg. 4 Discussion of a possible Performing Arts Center b. Commissioner Overholt feels that these are two entirely different issues--the philosophy of the Cultural Arts Center is that it would have been a facility lost to the community--private citizens influenced the school district to make the building available for renovation-- it is now run by a private enterprise. The use of the church as a Performing Arts Center is a City facility sitting idle, and at practically no cost to the City~ it could be utilized to fulfill some of the needs of the community's organizations. c. Commissioner Travers feels there would be no conflict as this facility would provide the only stage of this size in the City d. Commissioner Wheeler reiterated that there really is no way in which the performing arts can use the Cultural Arts Center's auditorium which currently is being utilized more as a multi-purpose room. Though there is a stage, backstage is minimal and storage is inadequate. e. Mr. Peay pointed out that the church would primarily be for performances, thus generating a need for rehearsal space elsewhere. 3. Commissioner Brown questioned why Cook Auditorium in the Anaheim High School and the auditorium at Fremont Junior High School were not used more than they are. Several reasons were enumerated, as follows: a. The facilities are not always available to the community's non-profit organizations--the school's uses come first since they are school facilities. b. The organizations must pay the stage manager and staff of the schools thus immediately incurring an almost prohibitive expense. c. Utilizing several different facilities during the year can hinder the growth of an organization because of the difficulty in associating a group with several various locations. 4. Commissioner Jones felt there were two aspects the Commission should consider: a. A Performing Arts Center would certainly help develop the cultural climate of the community and give more opportunities for the citizens to become more culturally oriented. b. This Center would support the thrust for the develop- ment of a larger facility to be included in the plans for the redevelopment of the City. 5- Commissioner Brown asked what the relationship would be of the Performing Arts Center to the Cultural Arts Cultural Arts Commission 10/9/74, pg. 5 Discussion of a possible Performing Arts Center (con't. Cultural Arts Commission 10/9/74, pg. 6 Commission. It was explained that it would be under the Arts Section of the Department and therefore the Cultural Arts Commission would be involved in advising on its uses. Scheduling would be done by the Arts Section. M/S/P--Wheeler, Travers--that the Commission recommend accep- tance of the Ana-Modjeska Players' proposal to renovate the Zion Lutheran Church into a Performing Arts Center. Motion The next meeting of the Cultural Arts Commission will be Wednesday, November 13, 1974 at 12:30 p.m. at Sir George's, 400 South Euclid, Anaheim. The meeting adjourned at 3:20 p.m. Respectfully submitted, Next meeting and adjournment John J. Collier Recording Secretary 110574kr CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES SEP2EM]~R 11, 1974 The regular meeting of the Anaheim Cultural Arts Commis- sion was held Wednesday, September 11, 1974 at 12:30 p.m. at Sir George's Restaurant, 400 South Euclid, Anaheim, California. A quorum being present, the meeting was called to order at 12:30 p.m. by Chairm-n Dahl. Conmissioners present: Ruth 8alasts, Earl Dahl, Jack Brown, Mary Jones, June Travers, Violet Wheeler. Cnmmtssioners absent: Llewellyn Overholt, Jr. Staff present: Lloyd J. Trapp, Superintendent of Recreation; Austin D. Peay, Assistant Recreation Supervisor; Kathleen Roe, secretary. Guests present: Dan Rowland and Randy Bosch, architects. Minutes. ~S/P to accept the minutes of the August 12, 1974 meeting as written. Correspondence. The following correspondence was noted: 1. Letter to Comm~issioners regarding October 5 tour of Anaheim's performing arts facilities 2. Notice of California Arts Commzission grants clinic October 5 sponsored by the Orange County Arts Alliance 3. Letter to A~eimBeautiful 4. Various other newsletters and program information. Austin Peay summarized the Arts Section report. When questioned about item #9, "The Body Is An Instrument" for which the Department is seeking a grant, Staff explained that the money requested is in the category of grants to cities, and that there would be other categories for grants to bodies such as a commission. The Role and Function and Organizational Chart discussion was postponed until Mr. Collier could be present. Call to order Cow~w4ssioners present Cowe, As sioners absent Staff present Guests present MInutes approved Correspondence Arts Section Report Role and Function Anaheim is listed in the Alliance program as being the State Alliance host committee for the Saturday evening (September 28) Conference reception reception at the conference of the State Alliance of California Arts Councils. Commissioner Jones explained that this would primarily involve being on hand to greet guests. Entertainment will be provided by a three-piece co~o playing Spanish music. The Arts Council has assumed the responsibility for the table decorations; Commissioner Wheeler said they have contacted the caterer at Disney- land Hotel who has decorations that will be suitable to use. The Department will furnish name tags for the Co~mtssioners to use at the reception. A room will be provided in the hotel for use by the Comtssioners who will be attending and working at the conference. The Union Pacific Railroad has withdrawn from nego- tiations with the City to donate the building and lease or sell the land. They are attempting to lease the entire facility instead. Chairman Dahl introduced Dan Rowland, who gave a report on Project Alpha, an urban redevelopment plan for downtown Anaheim. Mr. Rowland's associate, Randy Bosch, narrated a slide presentation showing the development of the City Hall complex which affects approximately ll acres of the total 181 acres included in the Project Alpha study site. It is the feeling of the Commission that the planning and studying of these areas should include a concern for cultural ~rts and the importance of performing arts facilities in Anaheim. M/S/P to send a letter to City Council recommending that plans for the redevelopraent of ~uaheim inclucle consideration being given to the arts and performing arts facilities. A conflict has arisen with October 5 as the date for the tour of the performing arts facilities--an alternate time might be the afternoon of Wednesday, October 9 after the Cow~fssion meeting has adjourned. The secretary will confirm with the Commissioners by phone. Commtssioner Salaets gave a report on the Foundation; she also said that research for the letter regarding the preservation of the old Carnegie Library is practically finished and she should now be ready to draft the Cultural Arts C~4 ssion Union Pacific station building Project Alpha Tour of the facilities Foundation report, Carnegie Library Cultural Arts Co~ssion pg. 3 letter. She suggested that consideration be given to changing the name of the Heritage Committee (a sub- co-~ttee of the Commission) to Historical Preservation COr~ tt ee. Corem1 ssioner Wheeler reported on the Arts Council meeti~ held Tuesday, September 10. The Arts Council voted to negotiate with the Chamber of Commerce to co-sponsor the 1975 Soiree. Three new members have been added-- Anaheim Beautiful, Ebell Club, American Association of University Women. Chairman Dahl asked if the Con~nission budget would pay $75 for the entertainment at the reception of the State Alliance conference September 28 and for the refreshments and the bus driver's wages when the Co,~s- sion hosts the general membership meeting of the Orange County Arts Alliance October 16. Mr. Trapp will discuss this with Mr. Collier and report back to the chairman. Arts Council State Alliance and OC~Ageneral membership meeting budget requests The next meeting of the Cultural Arts Co-~tssion will be held Wednesday, October 9, 1974 at 12:30 p.m. at Sir George's. The meeting adjourned at 2:20 p.m. Respectfully submitted, Ad~ ou~nment 09~574k~ John J. Collier Recording Secretary CITY OF ANAHEIM CULTURAL ARTS CO~4ISSION MINUTES AUGUST ~,~ 1974 The regular mee%in~ of the Anaheim Cultural Amts ~tssion was held Wednesday, August 1~, 1974 at 12:30 p.m. at Sir George's Restaumant, 400 South Euclid, Anaheim, California, A quorum bein~ present, the meetin~ was called to or,er at 12:50 p.m. by Chairman Dahl. Commissioners present: Ruth Salaets, Earl Dahl, Jack Brown, Mary Jones, June Travers, Violet Wheeler CnmmIssioners absent: Llewellyn Overholt, Jr. Staff present: John J. Collier, Director, Department of Parks, Recreation and the Arts; Lloyd J. Trapp, Superin- tendent of Recreation; Patsy L. Ray~ Recreation Supervisor; Austin D. Peay, ~ssistaut Recrea~io~ Su~e~is~; K~thleen Roe, secretary. Guests present; Miriam Kaywood, Councilwom~n. Minutes. M/S/P to accept the minutes of the July 11, 1974 meeting as w~'itten. C orreapondence. 1. 2. The following correspondence was noted: Survey fro~ the Alliance of California Arts Councils Memo about name change of P~rks and Recreation Department to Ansh~lm Fa~ks, Recreation and the Arts Department. 3. Letter to Earl Dakl ~ California Art~ Cm,w.~ ~ten grants application 4. Letters to e~-~ssioners regarding August 16 Music Undmr the Stars program 5. Various newsletters and program information. Patsy Ray summarized the written report she had submitted on the Arts Section of the Department and drew attention to the posters and flyers about the Section's activities which were on display. Commissioner Salaets asked about pilferage at the Greek Theatre; since it is fenced and padlocked, Staff reported that this has not been a problem. Call to ~rdmr Comml ~sio~ers present Comm4 ~sioners absent Staff present Guests present Minutes approved C o~sp~ence Arts Section report The contract for Dr. Shumway has not come back from the City Attorney's office yet. Chairman Dahl thought he would continue to call them to see what could be done to expedite m~tters. Commissioner Salaets has been doing research and gathering data to assist her in preparing the letter to go to the City Councilurging preservation of the old Carnegie Library. The Alliance of California Arts Councils Conference Committee has asked Anaheim to host a no-host cocktail social before the banquet Saturday night (September 28)-- this would mainly involve providing entertainment for the cocktail hour and table decorations. Commissioner Jones said she would try to provide entertainment from Disneyland; Co~m~ ssioner Wheeler said the Arts Council would assist with the table decorations. The secret~ry will contact e~ch Commissioner individually to see who will be able to attend the conference and to make surW they will be registered. It was suggested that copies of the conference information be directed to the City Council. Several Commissioners indicated they would be able to attend the August 16 Music Under the Stars program. The secretary will call the commissioners to confirm. Attention was called to the Role and Function of the Cultural Arts Coww~ssion which had been prepared by John Collier. The Chairman asked the members to review this document and come prepared to discuss it and make suggestions at the next Co~mm~ssion meeting. Several areas need clarification-- one is the relationship of the Comm~ ssion to other organi- zations in the community. Perhaps a chart depicting these relationships could be prepared. No word has been received from the Bicentennial Committee concerning confirmation of Commissioner Jones' appointment as liaison to that committee from the Cultural Arts Commission. Chairman Dahl indicated that they have not met recently. Mr. Collier wondered if the Bicentennial Committee would be able to provide a chart of their organizational structure and relationship to other org~uizations in the community. Cultural Arts C~mmission · 8/~74, pg. 3 Dr. Shumway's contract Preservation of Carnegie Library The State Alliance of California Arts Councils conference meeting in Anaheim, Sept. 27-28-29 Music Under the Stars Rough draft of Rele and Function Bicentennial Committee Ccw~ ssioner Wheeler ~eported on the ~rts Council meeting which was held Tuesday, August l~. They have received a letter from Robert Anthony, President of the Foundation, explaining that the sandblasting estimate had not included painting the building. He had asked the Arts Council whether or not the Foundation could use additional funds from the Soiree money for this work. Commf ssioner Wheeler said that the Arts Council feels that the items the Council allocated the funds for are equally important-- the Council will suggest that other bids for the work be received and then will discuss it again at a future meeting. It was suggested that the Foundation use the allocated $18OO for the sandblasting and make up the difference out of their revenues. Co~mtssioner Selects, the Commission's representative to the Fou~tion, will be asked to include the financial status of the Foundation in her reports in the future. Suggested agenda items for the September meeting i~cluded the report on the Greek Theatre, progress on the plans for the tour of the performi~g arts facilities, discussion of the Role a~iFu~cticnofthe Coam~t~si~u~and ~repor~on Project Alpha, Cultural Arts Commission 8/~774, ~. 4 Arts Council Sandblasting cost Foundation Financial Reports Suggested agenda items The next meeting will be held September 11, 197~ at 12:30 p.m. ~t Sir George's. The meeting adjourned at 2:30 p.m. Respectfully s~bmt ~ted, John J. CoLlier, Recording Sem:etary 082774kr CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINb~ES JULY 11, 1974 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, July ll, 1974 at 3 :O0 p.m. at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at 3:10 p.m. by Chairman Salaets. The invocation was offered by Commissioner Dahl. Commissioners present: Ruth Salaets, Earl Dahl, Jack Brown, Llewellyn Overholt, Mary Jones. Commissioners absent: Violet Wheeler, June Travers. Ex Officio members absent: John J. Collier, Director, Parks and Recreation Department; Keith A. Murdoch, City Manager; William J. Griffith, Library Director; William J. Thom, Mayor; Larry Sierk, Executive Director, Anaheim Chamber of Commerce. Staff present: Patsy L. Ray, Recreation Supervisor; K~thleen Roe, secretary. Minutes. ~S/P to accept the minutes of the June 10, 1974 meeting as written. Election of Officers. M/S/P--Earl Dahl elected chairman ~S/P--Mary Jones elected vice chairman. The question arose of whether a co~missioner from another board or comm~ ssion should take a leadership position-- since the City Council appoints all comm4ssioners or cn~m4ssioners' positions, each ca~ries equal weight and would be entitled to assume leadership. Co-,~ssioner Dahl agreed to conduct the remainder of the meeting. Commissioner Jones arrived at 3:25 p.m. Correspondence. The following correspondence and/or communications were read by the secretary: 1. Copy of letter from Senator John Tunney to Assembly- man Willie Brown 2. Letter from Dr. Joseph Butterworth advising that Mr. 0verholt will be the representative from the Parks and Recreation Comm~ ssion to the Cultural Arts Comm~ ssion Call to order Commt ssioners present Cow~4 ssioners absent Ex Officio members absent Staff present Minutes approved Election of officers Correspondence 3. Letter to Llewellyn Overholt Letter to A. L. Mahoney 5. V~rious other newsletters, announcements, programs, and flyers were brought to the Comml ssioners' attention. C~f ssioner Salaets questioned where the responsibility for answering communications addressed to the Cultural Arts Commission would lie. It was decided to wait until John Collier was present and then define which communica- tions should be handled by him. The second Wednesday of the month, 12:30 p.m., at Sir George's, 400 South Euclid, Anaheim will be the new meeting time and place. CO~S~ISSIONERS ' REPORTS Co,~issioner Brown has been unable to attend the meetings but reported that Bill Jolissaint is now the president and Leta Archer is vice president of Anaheim Beautiful. The contract between the Comm~ ssion and Dr. Shumway at Cal State Fullerton is still in the City's Legal Department for review. The BiCentennial Commfttee has met and three sub-committees have been formed and chairmen named: Earl Dahl, Heritage; Patsy Ray, Festival; Dan Rowland, Horizons. The official period of the Bicentennial is t970-1980 though the emphasis will be during 1975-1976. Chairman Dahl appointed Commissioner Jones to be the CAC representative to the Bicentennial Committee (he will confirm this with Joe Wade, president of the Chamber of Commerce); Mr. Dahl will remain on the Committee in the capacity of the chair- man of the sub-cow~ttee Heritage. In anticipation of the redevelopment proposed for downtown Anaheim, Commissioner Salaets asked the Commission to go on record as supporting an effort to save the Carnegie Library (currently the City's Personnel Department) as a historical landmark with possible use as a museum. M/S/P that the Cultural Arts Con~nission write to the City Council recommending that they save the Carnegie Library for a historical landmark and possible use as Co~tssioner Salaets said she would draft the letter. Cultural Arts Co~mtesion 7-11-74, pg. 2 C ~mmunications addressed to the CAf Meeting time and place Anaheim Beautiful Heritage Committee Dr. Shumway's contract Bicentennial Commfttee Carnegie Library The Orange County Arts Alliance's papers of incorporation Orange County as a non-profit corporation are being completed. Arts Alliance The Alliance of California Arts Councils is holding a conference at the Disneyland Hotel September 27-28-29; they have asked the OCAA to host the Friday evening banquet and the Anaheim Cultural Arts Corem4 ssion to be the host for the cocktail party to be held Saturday evening. They are planning on a Mexican Fiesta theme. The CAC might want to invite the Arts Council and the Foundation to participate also. Commissioner Jones will obtain more information on the ex'cent of the responsibilities and duties involved. The general membership meeting of the OCAA which Anaheim was to host has been postponed until October; no date has been set yet. OTHER REPORTS Patsy Ray attended the California Arts Comm~ ssion Grants Clinic Tuesday, July 9, and reported some of the high- lights of that meeting. The ratio for grants is 2:1 (two dollars of local money for every one dollar requested from the Commission) of either hard or soft money; Si-million is available for distribution. August 15 is the deadline for performing arts. Commissioner Salaets commented that perhaps a stringed instrumental music program could be started in the elementary schools if applications were made--a budget of approximately $65,000 had been drawn up once. Since the state cannot give money to the state, the schools that receive state funds (all public schools do) would have to apply only on the basis of funds that are locally raised. Commissioner Overholt feels that the Parks and Recreation Commission seems to be much more effective when their Ex Officio member from the City Council is able to attend the meetings. The Mayor of Anaheim is the Ex Officio member to the Cultural Arts Commission but in the past his schedule has not permitted frequent attendance. Mrs. Cecil Archer briefly attended the meeting and gave the Foundation report. M/S/P that the Cultural Arts Commission representative to the Foundation Board may be appointed by the chairman. Commissioner Dahl asked Commissioner Salaets to continue as the CAC representative to the Foundation. Co~issioner Jones congratulated Patsy Ray on the fine performance of the Dance Theatre of Orange County at the Greek Theatre July 6. Patsy said that the Music Under the Stars on Fridays and the Saturday Spotlights~ both Cultural Arts Commission 7-11-74, pg. 3 Califonia Arts Cnmmt ssion grants City council Ex Officio member Foundation report Greek Theatre at 8:00 in the Greek Theatre with free admission are currently running. She also mentioned that the Theatre seats about 1500; chairs are borrowed from the school district. Because of the age of the facility, there are several problem~ facing performing arts groups when using the Theatre: the cement floor is cracked and should be replaced by a wooden floor; the dressing rooms are frequently flooded; there are no restrooms or water facilities; the sound and lighting systems are inadequate. The Parks and Recreation Department has, on several occa- sions, advanced plans for renovating the Theatre, but funds have not been available. The next meeting of the Cultural Arts Co~mission will be Wednesday, August ~, 1974 at 12:30 p.m. at Sir George's, 400 South Euclid, Anaheim. The meeting adjourned at 4:50 p.m. Respectfully submitted, Cultural Arts Commlssion 7-11-74, pg,'4 Next meeting and adjournment John Collier Recording Secretary 080974kr CAC - 310 CITY 0FANAHEIM CULTURAL ARTS CO~S4ISSION MINUTES OF THE JUNE 10~. 1974 MEETING The CULTURAL ARTS COmmISSION OF THE CITY OF ANAHEIM held their regular monthly meeting at the Anaheim CulturalArts Center, 931 North Harbor Boulevard, Anaheim, California on June lO, 1974 at 3:00 p.m. Commissioners present: Violet Wheeler, Ruth Salaets, June Travers, Earl Dahl, Jack Brown, Mary Jones. Cnmtssi0ners absent: A. L. Mahoney Ex Officio members present: John J. Collier, Director, Parks and Recreation Department. Ex Officio members absent: Keith A. Murdoch, City Manager; William J. Griffith, Library Director; Larry Sierk, Executive Director, Anaheim Chamber of Commerce; William J. Thom, Mayor. Staff present: Kathleen Roe, secretary. No quorum being present, the meetin~ was called to order at 3:30 p.m.; the invocation was offered by John Collier. Correspondence. The following correspondence a~/or communications were read by the secretary: 1. Letter ~oAnaheim Beautiful 2. Letters from City of Los Angeles and City of Del Mar 3. Letters to City of Los Angeles and City of Del Mar 4. Questionnaire from the Chamber of Commerce Bicentennial Comtttee 5. Sn~ary of the Arts and H~a~anities Symposium held in Palm Desert 2/15-1~ 6. San Mateo County Calendar of Cultural Events--June 7. Cultural Events Calendar from Palo Alto 8. Anaheim City School District School Board Report 9. Business Commlttee for the Arts Newsletter--May 10. Newsletter of the Seattle and King County Arts Cc~mlssions ll. Literature from the Associated Councils of the Arts 12. Literature from the ACAC on Dance Touring Progrs~a 13. Information on the AB 2718, Alatorre Bill 14. Anaheim Beautiful Newsletter--May 15. GOLDEN YEARS ART EXHIBIT Announcement from the WDCC 16. ACAC Membership List CAC - 311 A quorum was ccmpleted with the arrival of Comm4ssioner Jones at 3:20 p.m. The minutes of the May 13, 1974 meeting were approved as written. Com- missioner Dahl arrived at 3:50 p.m. The questionnaire from the Bicentennial Committee was discussed; the Cultural Arts Commfssion feels that they could sponsor or support an event, but plans are still in the formulative stages. Previous discussion has centered around further support of the oral history program started at Cal State Fullerton. Comm~ ssioner Wheeler indicated that she has additional information from the Chamber of Commerce--this will be duplicated and distributed to the other comm~sSioners for their information. The state legislature has voted to establish a Joint committee of the arts which will be composed of legislators with Senator Alan Gregorio as chairman. Open hearings are being scheduled throughout the state; there will be one at the Science and Industry Museum in Exposition Park July 16 with an emphasis on theatre groups. COMMISSIONERS ' REPORTS Commissioner Jones reported that the Orange County Arts Alliance is pre- paring the final draft of their bylaws; their next meeting is Monday, June 17. She will also be attending an Executive Committee meeting of the Alliance for California Arts Councils Tuesday, June 11; the ACAC has asked the Orange County Arts Alliance if they would consider hosting a reception when the state conference is held in Anaheim September 27-29. She suggested that the Cultural Arts Commission might want to be involved with this conference and encouraged each commissioner to plan on attending. Commissioner Jack Brown arrived at ~:20 p.m.; Anaheim Beautiful held their annual Wine Tasting Party on Friday evening, June 7, as a benefit for the Cultural Arts Center. Bob Carlberg, the Anaheim Arts Council representative from the Anaheim Union High School District, has checked with the school district who has given permission to go ahead with the remodeling of the auditorium at the Cultural Arts Center for the box office. The Sl~mmer concerts co-sponsored by the Arts Council and the Associated Students at Cal State Fullerton begins Tuesday evening; the Girl Scouts have agreed to provide ushers at all concerts except the first. Commtssioner Dahl reported that a contract has been drawn up between the co~maission and the Oral History Program at Cal State Fullerton; when it is returned with Dr. Shumway's comments, it should go to the City's legal department for review. Hopefully it will be available for signing by the next Commission meeting. A discussion was held concerning the Commission meeting dates and times and the conflicts that arise with the individual commissioner's schedules. In an attempt to find a time that is convenient with the schedules of the greatest number of people, there was a motion, seconded, and passed to have the Commission meet the second Thursday of the month at 12:30 p.m. NEXT ~ETING AND ADJO~NT. The next meeting of the Cultural Arts Com- mission will be held Thursday, July ll, 1974 at 1~:30 p.m. in Sir George's Restaurant, 400 South Euclid, Anaheim. The meeting adjourned at 4:50 p.m. Mrs. Norman V. Salaets, Chairm~n Kathleen Roe, secretary to the- Cultural Arts Commassion O?Ol?4kr OITY OF ANAHEIM C_ULTURAL ARTS CO~S4ISSION MINUTES OF THE MAy 13~ ~974,, MEETING CAC - 507 The CULTURAL ARTS CON~4ISSION OF THE CITY OF ANAHEIM held the{r regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard~ Anahei.m~..Californi~..on May 13, 197~ at 3:00 p.m.. Commissioners present: Violet Wheeler, Ruth Salaets, A. L. Mahoney, June Travers, Earl Dahl. Commissioners absent: Mary Jones, Jack Brown. Ex Officio members absent: John J. Collie~, Director, Parks and Recreation Department; Keith A. Murdoch, City Manager; William J. Griffith, Library Director; Larry Sierk, Executive Director, Anaheim Chamber of Commerce; William J. Thom, Mayor. Staff present: Patsy L. Ray, Recreation Supervisor; Kathleen Roe, secretary. A quorum being present, the meeting was called to order at 5:06 p.m. The invocation was offered by Commissioner M~honey. MINUTES. M/S/P to accept the minutes of the April 8, 1974 meeting as written. CORRESPONDENCE. The following correspondence and/or communications were read by the secretary: 1o Letter to Dorothy Field of Anaheim Beautiful 2. Memo from the Orange County Arts Alliance Kennedy Center Newsletter--April Muckenthaler Cultural Center Calendar--May-July 5. San Mateo County Council Calendar of Cultural Events--april and May 6. Anaheim Art Association Newsletter--May 7. Anaheim Elementary School District Report--April 8. Ana-Modjester Newsletters--April and May 9- Business Committee for the Arts Newsletter--April 10. Alliance of California Arts Councils minutes of the Board of Trustees meeting held April 2, 1974 ll. Literature from the Associated Councils of the Arts 12. SHOWCASE Magazine--May 13. Newsletter of the Seattle and King County Arts Commissions--April CAC - 308 COI~[[SSIONERS' REPORTS Heritage Committee. A working contract between the Cultural Arts Commission and Cal State Fullerton has been drawn up at Dr. Shumway's request stating terms of financial arrangement, completion date, etc. Dr. Shumway has indicated that when all current interviews are processed and any additional ones are done~ there may be as many as 20 people in the Anaheim area on whom oral history will have been developed. Whether or not this can be included as part of the plans for the Bicentennial Celebration can be discussed at the meeting of the Bicentennial Committee which Commissioner Dahl will be attending. An announcement was made at the Anaheim Arts Council meeting about the need for people to assist with the historical landmarks inventory; one of the problems is that, because of the type of research required~ the best qualified people to help would probably be someone who is a graduate student in history. Anaheim Arts Council. Commissioner Wheeler distributed copies of the Arts Council's annual report, financial report, bylaws, and Nancy Jenkins' report on the "Cheremoya Experience." As a result of the Soiree and Auction Extraordinaire, a check for $57000 will be given to the Anaheim Foundation for Culture and the Arts at the meeting of the Arts Council May 14, 1974, stipulating that it is to be used for any of the following: sandblasting the building, remodeling the small room in the auditorium for use as a community box office, stage lighting, construction of a storage room by enclosing the porch north of the auditorium. Approximately $920 was retained for furnishing and equipping the box office. The Auction Committee met and came up with recommendations to improve the coordination of the function; should it be held again, they will have a committee to review the arts in the community as well as at the Center to figure out what the needs are so they will be prepared to allocate the money in the best way possible. The Arts Council has met with California State University, Fullerton-othe California Arts Commission grant will be utilized to help sponsor six concerts presented this summer. The Council was asked to provide four to six ushers for each concert; the Girl Scouts will be one group they will contact for assistance. The Commission will review the Bylaws of the Arts Council and discuss them at the next meeting. The Chairman expressed appreciation for the effort Commissioners Wheeler and Travers have put into working on the Arts Council and complimented them on the fine job they are doing. STATE AND COUNTY ARTS ALLIANCE. The meeting of the general membership of the Orange County Arts Alliance which Anaheim was to host in June will have to be postponed until the fall; the Jume meeting was previously scheduled to be held in the City of Irvine. CAe - 3O9 OTHER Discussion arose whether the Cultural Arts Commission should support the implementation of an instrumental music program in the elementary schools. Commissioner Dahl commented that part of the problem in the elementary schools is that they do not have a room suitable for use as a band room, nor do they have qualified instructors for the instruments. An extra- curricular band program is now being conducted at South J~nior High School-- the instruments at the school are used, and the teacher donates her time. Commissioner Salaets wondered if the Arts Council would be able to hold a fund-raising event to get a pilot project started and then perhaps apply for a grant to mupplement those funds. Patsy Ray mentioned that the Parks and Recreation Department offers a stringed instrument program in the summer (it was previously offered year round, but was discontinued due to lack of students). She suggested that the Cultural Arts Commission might be in a position to contact PTA councils, local musician's unions, and music groups in the area to see what the need is and how it may best be funded. M/S/P that the Chairman write a letter to the Board of Trustees of the school districts indicating that the Cultural Arts Commission advocates the implementation of an instrumental music program beginning at the elementary school level and suggesting that they incorporate such a program within the school district. Foundation Report. Mrs. Cecil Archer, Center Director, briefly attended the meeting and reported on current activities at the Center. NEXT MEETING AND ADJOURNMENT. The next meeting of the Cultural Arts Commission will be held Monday, June 10, 197~, at 3:00 p.m. in the Anaheim Cultural Arts Center. The meeting adjourned at 4:15 p.m. Mrs. Norman V. Salaets, Chairman Kathleen Roe, Secretary O60~74kr CITY OF ARAHEIM CULTUSAL ARTS COI~ISSION MIFOTES OF THE APBIL 8~ l~ I~TII~ The ~ ARTS 'COMMISSION OF THE CITY OF ANAHEIM l~e~ld their regular- monthly ~eeting at the Anaheim Cultural Arts Center, 931 North Harbor ~.~w,4ssioners present: Mrs. Norman V. Salaets, Mrs. Osborne %~neeler, Earl E. Dahl, Jack E. Brown. C~,w,~ssioners absent~ Mrs. Jerrold R. Travers, Mrs. Wesley V. Jones, A. L. Mahoney. Ex Offic.io members present: John J. Collier, Director, Perks and Recreation ~epartment. Ex Officio members absent: ~eith A. Murdoch, City Manager; William J. Griffith, Library Director; Larry Sierk, Executive Director, Anaheim Chamber of Commerce; Jack C. Dutton, Ma~or. Staff ~resent: Patsy L. Ray, Recreation Supervisor; Kathleen Roe, secretary. Also present: Sarah Pearson, member Orange County Historical C~,~ssion. A quor~ being present, the meeting was called to order at 3:02 p.m. The invoCation was offered by C~mm~ssioner Dahl. MINUTES. M/S/P to accept the minutes of the March Il, 197~ meeting as written. CORRESPONDENCE. The followin~ correspondence and/or c~unications were read by the secretary: 1. Letter to Dorothy Field of Anaheim Beautiful 2. Letter fr~n City of Cypress 3. Letter from Partnership for the Arts ~. Literature from the AssoCiated Councils of the Arts 5. SH0~V~SE Magazine, March 19~ issue 6. Newsletter of the Seattle and King County Arts Cc-w,~ssion 7. Cultural Events Calendar from Palo Alto 8. Calendar of Cultural Events, San Marco County Arts Council 9- Business C~w~ttee for the Arts March 197~ Newsletter lC. Anaheim Elementary School District School Board Report 11. Anaheim Beautiful March Newsletter 12. Anaheim Art Association April Newsletter 13. Arts Reporting Service March Bulletin. CAC - 305 PR01~ED CHANGE OF NA~ FORT HE PARKS A~D RECRF~IONDEPA~ltT. The Parks and Recreation Commission had suggested "Department of Parks, Recreation, and the ~rts" for the new n~ of the Parks and Recreation Department. Discussion also ensued concerning the relationship of the CulturalArts Commission to the Parks and Recreation Co,,,~ssion and the parks and Recreation Department--the role of the Cultural Arts Commission is to advise to the Parks and Recreation Department on matters in the cultural arts section. M/S/P to accept the recommendation of the Parks and Recreation C~mm~ ssion for the department's name change. M/S/P that a joint recommendation be formulated concerning this name change and be presented to City Council. CO~ISSIONER'S REPORTS C~w~t ssioner Brown reported on the highly successful ~NC Convention, for which he was national site chairman. Over 20,000 students and seven or eight thousand delegates and familics participated or attended. He feels t~t because of the enthusiasm displayed by the students, the Cultural Arts Commtssion should, at every opportunity, encourage the instrumental music programs in the schools. The Parks and Recreation Department has recognized the need for this exposure to the arts in the schools; Little People's Productions, an impro- visational theatre show, has been touring elementary schools in the area, and instrumental music instruction will be offered to students in grades four thru 12 this s~mmer. HERITAGE CO~TTEE. Commissioner Dahl is representing the CulturalArts Co-,,~ssion on the Bicentennial Committee, headed by the Chamber of C~mmerce. There is an opportunity to combine resources with three other cities in the county; funding up to $25,000 will be available, but no applications from Anaheim have been sent in yet. There's a possibility of using the oral history program in conjunction with the Bicentennial Celebration. ~J~J~tEIMARTS CO~NCIL. Commissioner Wheeler reported on the progress of the plans for the Soiree Extraordinaire; the main thrust rig~ht now it in tr~ng to get more valuable auction items. Mr. Collier mentioned that the work of Jim Webb, the committees, and all the flyers and brochures that have gone out has resulted in an intensive promotion Job in the ccm~nunity--probably one of the best he has seen. The Anaheim Arts Council has approved their Bylaws; the check for $1,000 from the California Arts Commission was received; Senator Gregorio has sponsored a bill (SB 1486) to change the ccmposition of the California Ar~s Commtssion; the Arts Council was asked to assist with the program when Anaheim hosts the Orange County Arts Alliance general meeting in June o CAC - 306 UNION PACIFIC STATION. Negotiations are still being conducted with regard to the purchase of the land the building is on. FOUNDATION REPORT. Mrs. Archer, Center Director, briefly attended the meeting and reported on recent activities at the Center. The sign for the front of the building is being finished and should be installed soon. A lecture presentation by Raulo May, Don May's brother, grossed an income of $2?0 with approximately 295 people present. REPORT FROM SARAH PEARSON. Mrs. Pearson, Vice Chairman of the Orange County Historical Commfssion, reported on the historical resources inventory the commission is doing. There are approximately 60 sites in Anaheim that are on the inventory list; manpower is needed to do the research necessary for each one. To assist in recruiting people to help on this project, Commissioner Dahl suggested that a news release go out through Ken Clements' office with copies to the high schools thru Commissioner Brown's office; or a letter may be written, on behalf of the Heritage C~mmlttee, to the history departments of the high schools. NEXT MEETING AND ADJOin. The next meeting of the Cultural Arts Cnmmission will be held Monday, May 14, 1974 at 3:00 p.m. in the Anaheim Cultural Arts Center. The meeting adjourned at 5:00 p.m. Mrs. Norman V. Salaets, Chairman Kathleen Roe, Secretary~o the Cultural Arts C~mm~ssion O50874kr There will be no meeting of the Anaheim Cultural Arts Comm~ ssion during December. The next regular meeting will be January 14, 1974 at 3:00 p.m. in the Anaheim Cultural Ar~s Center. To each of you, peace and joy during this holiday season. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES OF THE NOVEMBER 12~ 1973 MEETING The CULT~ ARTS C0~SSiON OF THE CITY OF ANAHEI~ held their regUlar monthl~ meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on November 12~ 1973 at 3:00 p.m. Commissioners present: Mrs. Norman V. Salaets, Mrs. Jerrold R. Travers, Mrs. Osborne Wheeler, Earl E. Dahl, Jack E. Brown. Commissioners absent: Mrs. Wesley V. Jones, A. L. Mahoney. Ex Officio Members present: Jack C. Dutton, Mayor; Keith A. Murdoch, City Manager; John J. Collier, Parks and Recreation Director. Ex Officio Msmbers absent: William J. Griffith, Library Director; Larry Sierk, Executive Director, Anaheim Chamber of Commerce. Also present: Kathleen Roe, secretary to the Anaheim Cultural Arts Commission; Leta Archer, Coordinator, Anaheim Cultural Arts Center; Don and Geri Fears of An_aheimBeautiful~.Ken Clement~City PI_0 Office... ........ A quorum being present, the meeting was called to order at 3:20 p.m. by Chairma~ Salaets. The invocation was offered by Commissioner Dahl. MINUTES. M/S/P to accept the minutes of the October 8, 1973 meeting with the following correction to be made: Page 291, the phrase "requesting the Commtssion to authorize payment of the bill ($19.80) from the Office Supply Account of the Cnmm~ssion budget." is to be deleted. REVIEW OF WORK ACTIVITIES OF THE CAC SECRETARY. The work location and activities of the CAC secretary were discussed and clarification was sought from the City Manager on some questions that have been raised in the past. The Cultural Arts C~mm~ssion is an advisory body, advising to the City Council--it is not 'under' any department; therefore, the CAC secretary can be housed wherever it's most convenient. Because of the work activities and relationship of the job to other departments in the City, it is more convenient to have the secretary in the Parks and Recreation Department building. By Charter~ the co~ssions are furnished with secretarial assistance. This assistance could be extended to sub-com~ttees of the Co~ission that are involved in a City activity; however, there is truly no legitimate reason or Justification from a legal standpoint for the City to be furniahing secretarial help for a private organization or a non-City activity. The current arrangement with the Foundation was to help it get started and under way, but management feels that it's not worth making an issue of at this time unless it intergeres with the full work load of the secretary. Mr. Murdoch remarked that, because of the nature of the activities of the Cultural Arts Commission, it does require more secretarial help than any other comm1 ssion in the City except the Planning Co~mtssien, and while this is unusual, the help is available at this time. CAC - 293 Commissioner Jack Brown arrivcd at 3:30 p.m. PRESENTATION OF CERTIFICATES OF APPRECIATION. Leta Archer, Coordinator of the Anaheim Cultural Arts Center, and Don Fears, past president of Anaheim Beautiful, received Certificates of Appreciation from the Commission. Ken Clements of the City PIO Office and a photographer from the Anaheim Bulletin were present to take pictures of the presentation. FOUNDATION REPORT. Co~ssioner Salaets reported that the Foundation will elect new officers in December. The present Board has voted to retain Mrs. ArCher as the Coordinator for the rest of this year; the new Board will have the perogative of deciding the continued operation of the Cultural Arts Center. Mrs. Archer has been exploring the possibilities of having the U.S. Navy Band at the Convention Center March 4 or 5 to raise funds for the Center. Commissioner Dahl understands that the Anmheim City School District Board has invited the Preside~t of the Fo~_dation to give thegn a progress report on the status of the Foundation. ! Commissioner Travers suggested 'that information she has concerning an arts advisory commlttee offered through the California Arts Commission be brought to the Foundatio~ Board's attention. ! ANAHEIM BEAUTIFUL REPORT. Commissioner Brown reported on the Anaheim Beautiful Awards luncheon he attended November 7. AD HOC CO~4ITTEE REPORT. For ~he benefit of Mr. Dutton and Mr. Murdoch, Commissioner Brown explained the purpose of the Ad Hoc Co~umittee. He complimented the Parks and Recreation Department staff for the fine job they are doing in providing infor- mation requested by the Com~.~ittee. The Committee is utilizing this information to develop a backgrour~ for a reco~mmendation on where the Commissions should be heading. They are hopeful of m-eking a recom~mendation in the near future. UNION PACIFIC STATION REPORT. Mayor Dutton stated the letter had been sent to Union Pacific ~ud a reply is now being awaited. ANAHEIM ARTS COUNCIL REPORT. Commissioner Wheeler reported that a kick-off buffet supper had been held Sunday evening, November ll, and that nine new organizations had expressed an interest in the Arts Council. Commissioner Sala~ts wondered if the Arts Council had considered charging dues-- she suggested perhaps $2 a year for which the members would receive an official membership card. Commissioner Wheeler stated that the Arts Council does not feel that they are in a position to charge dues at this time, but she would bring it to their attention at the next heating. OTHER. Commissioner Selects reported that the Carrousel of Anaheim for 1974 will be held at the Convention Center June i and 2. There being no further business, the meeting was adjourned at 4:40 p.m, Mrs. Norman V. Salaets, Chairman Kathleen Roe, Secretary to the Anaheim CA~ CAC - 294 A SPECIAL ~ETING OF THE ~LNAHEIM CULTURAL AtRTS COMMISSION was held Thursday~ Dece~er 13, 1973 at 8:00 a.m. in the Conferenee Room of the ~uaheim Public Library, 500 West Broadway, Anaheim, California. The purpose of the meeting was to get the approvs.! >f the Cultural Arts Commission to apply for a g~rent from the California Arts Commission. Commissioners present were: Ruth Salaets, Mary Jones, Violet Wheeler, Earl DahL, and June Travers. Also present was Kathleen Roe, secretary to the Anaheim Cultural Arts Commission. Commlssioner Wheeler presented the proposal by the Associated Students of Cal State Fullerton wherein the Associated Students would provide the matching funds to sponsor a concert series in cooperation with the Buena Park Fine Arts Com- mission, the Fullerton Cultural Arts Conwn~ttee, and the Anaheim Arts Council. Since Cal State is state funded, they cannot apply in their own name, end there- fore, have offered this opportunity to neighboring communities to co-sponsor the concert series. The Anaheim Arts Council, besides lending their ~,~m~, would be involved to the extent of providing publicity and a promotion campaign. M/S/P that the Anaheim Arts Council continue with these plans end apply for the grant. Commissioner Salaets then presented the proposal that the Commission apply for a gramt to be used to initiate an instru~mntal music program for the 5th end 6th graders in the Anaheim elementary schools. The estimated budget totaled $53,530. Mrs. Wheeler stated that 2/3 of that amount would have to be matching funds in "hard money" (pledges or fund-raising) from the schools if you applied in Category I (Performing Arts ). Commissioner Salaets suggested that the grant be requested in Category 4 which is on a one to one basis "soft money" (donated services and/or equil~ent). Mrs. Wheeler recommended that this be checked out it was her understanding that the maximum grant in Category 4 is $1,0OO. Sfuce over 50~ state funding would disqualify an organization from applying for a grant, Commissioner Dahl will research the figure on the percentage of state funding for the schools. However, this should not present a problem since the grant would be in the Co~mfssion's name. The superintendents of the school districts should be contacted to see exactly how much they would be willing to spend on such a program~ Commissioner Salaets reported that she had discussed this with the City ~{anager who approved of the idea but had reservations about the continuance of the program itself end the emplo~ent of the l~ople hired under the program when the money stops. M/S/P that the Commission proceed to investigate further and develop ~ proposal to apply for a grant for the ele~ntary school districts of Anaheim to initiate an instrumental music program in the elementary school. Commlssioner Wheeler suggested that proof of non-profit status could be supplied by the Ordinance which was adopted at the inception of the Commission; also, the City's tax-exempt code number with the Internal Revenue Service could be submitted. At the next meeting~ Commissioner Jones will make a report on how Anaheim could submit plans and projects for the approval of the Bicentennial Commission and be endorsed by them as a bicentennial comamuzity. The meeting was adjourned at 9:10 a.m. ~4rs. Nor~mnV. Sal~ets, Chair~mn Kathleen Roe, Secretary CAC - ~89 CITY OF ANAHEIM CULTUEALARTS COMMISSION MINUTES OCTOBER The CULTURAL~RTS COmmISSION OF THE CITY OF ANAHEIM held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim; Cali£ornia on October 8~ 1973 at 3:00 p.m. PRESENT: CULTURAL ARTS CO~4ISSIONERS ~lrs. Norman V. Salaets A. L. Mahoney Mrs. Osborne Wheeler Earl E. Dahl Mrs. Jerrold R. Travers Jack E. Brown ABSENT: Mrs. Wesley V. Jones PRESENT: EX OFFICIO ~MBERS John J. Collier, Parks & Recreation Director ABSENT: Larry Sierk, Executive Director--Anaheim Chamber of Con~nerce Jack C. Dutton, Mayor Keith A. F~rdoch, City Manager William J. Griffith, Library Director AI~O PRESENT: Lance Boggs, Garden Grove Department of Recreation Kathleen Roe, Secretary to the Commission CALL TO oRDER: There being a quorum present, the meeting was called to order at 3:15 p.m. by Chairman Salaets. INVOCATION: The invocation was offered by Commissioner Mahoney. MINUTES: M/S/P--minutes of September l?, 1973 meeting approved as written. CORRESPONDENCE: The following correspondence and/or communications were read by the secretary: 1. Letter to the Associated Council of the Arts 2. Letter to Dorothy Field of Anaheim Beautiful 3. Letter to Commissioner Violet %~eeler Letter to Commissioner June Travers CAC - 29O CULTURAL ARTS CO~ISSION MIN~ES - continued Newsletters from: Anaheim Beautiful Ana-Modjeska Players (2 newsletters, i flyer) Business Committee for the Arts Associated Council of the Arts Directional Concepts Dance Theater Foundation, Inc. FOUNDATION REPORT. The Foundation has not met since the last Commission meeting; however, Commzissioner Dahl, chairman of the Nominating Committee, did report that the Nominating Committee had met and had a slate of names to present to the Board Thursday, October ll. SPECIAL EVENTS AND AWARDS CON~4ITTEE REPORT. Commissioner ~aeeler reported that the Anaheim Art Association is celebrating its tenth year anniversary at a meeting October 15. M/S/P to give the Anaheim Art Association a Certificate of Appreciatiom from the Cultural Arts Commission. Commissioner Wheeler will make the presentation Monday evening; authorization was granted to purchase a frame for the certificate. Commissioner Travers mentioned that at the recent Alliance of California Arts Councils conference, many representatives had 16mm movies showing their local cultural activities; she suggested that perhaps Anaheim, through its Public Information Office, could have similar movies made, publicizing community involvement in the arts. Commissioner Travers will write to the President of the Alliance to see what arrangements (i.e. projectors, screens, etc.) would have to be made if these movies were available. ANAHEIM ARTS COUNCIL REPORT. The Membership Committee has met and is planning to invite leaders of arts organizations to a buffet-supper-and-entertainment Sunday evening, November ll at 5:30. In order to send out these invitations and to handle correspondence in the future, Commissioner Wheeler requested that the Arts Council be allowed to order 500 sheets of paper and 500 envelopes printed with the Arts Council logo and address. She also requested permission to order a brochure on legal-size paper outlining a description of the Arts Council and its goals and objectives. M/S/P to approve the expenditure of the funds from the budget of the Cultural Arts Commission, Office Supply Account, to cover the cost of the printed letterhead, envelopes, and brochure. Commissioner Wheeler asked permission to submit an estimated budget from the Arts Council, outlining anticipated expenses through next May. M/S/P to permit the Arts Council to draw up and present at the next Commission meeting, a statement of estimated expenditures from the Arts Council for the period ending May, 1974. CAC ~ 291 CULTURAL ARTS CO~4ISSION MINUTES - continued Commissioner %~eeler, with the approval of the Arts Council, had rented a post office box in the name of the Arts Council and presented the bill to the ~ v.~ Cfficc~ .... Account of ' ' t. M/S/P to authorize the expenditure of $20 from the Office Supply Account of the Ccmmission budget to pay the bill for the post office box for the Anaheim Arts Council. OTHER REPORTS included Commissioner Travers reporting on the Alliance of California Arts Councils conference in Palo ~lto which was held September 7, 8, and 9; and Commissioner Wheeler reported on the Orange County Arts Alliance meeting in Garden Grove, September 13. She stated that the October meeting will be hosted by the Muckenthaler Center, October 29 at 8:00 p.m. Commissioner Salaets reported on the status of the planning for the 1974 Carrousel. She stated that she has been chairman for nine years and was reluctant to again assume the responsibility; however, no one else in the WDCC had as yet volunteered to take over the chairmanship. Commissioner Brown suggested that, if the Women's Division of the Chamber of Commerce was encountering difficulty in planning the Carrousel, perhaps the Arts Council could take it on as a project. Commissioner Wheeler said she would present the idea to the Arts Council at their meeting Tuesday, October lO. PROGRESS ON THE UNION PACIFIC STATION. John Collier reported that he had met personally with James Evans of Union Pacific--Mr. Evans was very receptive to the idea (the request that Union Pacific donate the station building to the City to be used as a museum); he asked Mr. Collier to have the mayor of Anaheim put this request to him in writing in a letter. At this point, Mr. Collier stated, it looks 'very, very encouraging.' CULTURAL ARTS CO~4ISSION SECRETARY. After reviewing the work activities of the Cultural Arts Commission secretary, it was the consensus of the Commissioners that, generally, the secretary would receive directions from the chairman of the Commission. M/S/P that in the event of the unavailability of the Commission chairman, the secretary would receive direction from John Collier, Director of Parks and Recreation, or someone in authority within the structure of the P~R Department. The next meeting of the Cultural Arts Commission will be held Monday, November 12, 1973 at ~:0o p.m. in the Anaheim Cultural Arts Center. The meeting adjourned at 5:20 p.m. . Mrs. Norman V. Salaets, Chairman Kathleen Roe, Secretary' CAS - 286 CITY OF ANAHEIi.i CULTUF~AL AP. TS ']OiRiI£SICN lllNUTE2 SEPT~iBZR 17, 1D73 The CULTUP~L ~ ~ ~ ':' '° ~ A~T,~ ~O~=~I~IO~ of the City of ~naheim held their regular monthly meeting at the Anaheim ~ultural Arts Center, )31 North ilarbor Boulevard, ~naheim, California on September 17, 1973 at 3:00 p.m. PRESENT: CULTUP~L ARTS COi~I$CIONERC ABSENT: PRECUNT: ABSENT: AL~O PRESENT: iirs. Norman V. falaets Jach 3ro~.m Hrs. Osborne ~eeler Earl E. Dahl A. L. ~Mhoney Hrs. Jerrold R. Travers Hrs. ~'esley V. Jones OFFICIO iiEi iBEP~S John J. $olliez-, Paths d: Recreation Oirector Larry SierI:, Zxecutive Oirector--Anaheim Chamber of Commerce Jach C. Sutton, Hayor Xeith A. i/urdoch, City Hanager Uilliam J. Griffith, Library )irector John Harding, Administrative Assistant from i(eith IMrdoch's Office Kathleen P~e, Secretary to the Commission CALL TO ORDER: There being a ouorum present, the meeting was called to or~er at 3:23 p.m. by Chairman Calaetc. INVOCATION: The invocation was offered by Jack 3rovm. HINUTEC: The minutes of the August 13, 1973 meeting were approved as ~ritten. CAS- 297 CULTUP~AL ARTS CDiCiISCIOU. iiINUTES -- continued COi5.iUt]ICATIOi']£: The follow-Ting correspondence and/or communications were read by the secretary: Letter to Anaheim Beautiful [Letter to Alliance of California f~r'ts Councils He~.Tsletters from Anaheim Beautiful Anaheim Art Association ~uciness Committee for the Arts i~c!~enthaler Cultural Center Association of College and 'Oniversity Concert Iianagers California Arts Commission FOUNdaTION EEPORT; iirs. ?alaets reported that Bernard '~ Jordan has resigned as Foundation president because of unfortunate personal circumstances, and that Robert Anthony ~as unanimously elected to fill his unexpired term. The Professional )irector [:election Committee recommended four people to the BoarJ~ a committee ~as appointed to interview their first choice---a stipulation of receiving the job offer is a ~Tillingness on the canJidate's part to attend a seminar on fund raising and then submit a written report to the Foundation Board outlining the proposed plan he has for funding the Center. The Foundation has allotted $150 to pay the tuition at this seminar. The Foundation is preparing another mail solicitation--1500 form letters currently being printed by the City's ~uplicating Facility ~ill be mailed out ?~i~h a nev7 brochure describing the Center ani having an application-membership form for subscriptions from members of the community. The Affiliated Groups Committee has brought together the organizations affiliated v~ith the Center--one of their purposes is to ~,~ork more smoothly toward the common goal of utzl~,zno 'the Center by becoming better acquainted ?~ith each other and each other's needs. ~,]ION PACIFIC STATiOM~ John Collier ?~ill attend the National Recrea- tion Park Congress conference the first ~eek in October--he hopes to make a personal presentation of the proposed plans for the station to iir. Evans of Union Pacific at that time. CAC - 2~ ~ CULTU?J~L ARTS COi2~ISSION ilINUTEC continued ANAHEIil AXTC CO~CIL--i[rs. Wheeler reporte~ that a Zertificate of Appreciation was presented to Ivy Loope~ the Anaheim Arts Directory has been printed and copies were distributed to the Library, Chamber of Commerce, Anaheim Cultural Arts ~enter, and the P&P, Department; arrangements have been made for the Arts Council to promote publicity for their member organizations in conjunction with a special project or event sponsored by that organization~ she asked if the City Attorney's office could assist in preparing the bylaws for the Council it was suggested that they frame a rough draft and take it into the City's office for review, i2rs. Traverz had attended the Alliance of California Arts Councils conference--one point that was presented in a x.~r!~shop with an emphasis on arts councils was that they should have their budget--this will be a future consideration of the Anaheim Arts Council. OTHER REPORTS-o-As ifro. Jones an~ iirs. Travers were both absent, the reports on the ACAC conference and the OCAf~ were not available-- lf~s. Salaets has asked them to prepare a written report to accompany their oral presentation. The next meeting of the Anaheim Cultural Arts Commission will be held i.[onday, October 8, 1973 at 3:00 p.m. in the Anaheim Cultural Arts Center. ADJOUP~]ilENT: The meeting was adjourned at 4:15 p.m. ilrs. Norman V. Calaeto, Chairman Xathleen Roe, Cecretary to the Cultural Arts Commission CAC- 282 CITY OF ANAHEIM CULTURAL ARTS COI,~ISSION MINUTES AUGUST 13, 197~ The CULTURAL ARTS CO~4ISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on August 13, 1973 at 3 :_~00 ,p. m ..... PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones Jack Brown Earl Dahl i.~rs. Norman V. Salaets A. L. Mahoney ~1rs. Jerrold Travers Mrs. Osborne !~eeler ABSENT: None PRESENT: EX OFFICIO MEMBERS ABSENT: John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City l~ianager !qilliam J. Griffith, Library Director ALSO PRESENT: Mrs. Cecil M. Archer, Cultural Arts Center Coordinator John Yench, reporter, Anaheim Bulletin Angela McCance, reporter, the Register Kathleen Roe, Secretary to the Commission CALL TO ORDER: There being a quorum present, the meeting was called to order at 3:07 p.m. by Chairman Salaets. CAC- 283 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by A. L. Mahoney MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the July 9, 1973 meeting as written. ELECTION OF VICE-CHAIRMAN. The meeting was opened for nominations for the position of vice chairman. Upon motion duly made, seconded, and unanimously carried, Jack Brown was named the new Vice Chairman of the Cultural Arts Commission. CO~0NICATIONS: The following correspondence and/or communications were read by the secretary: 1. Memo on third-quarter Anaheim Arts Calendar--10,000 11 x 17 copies cost $38.05 2. Memo to Mrs. Salaets--expenditures from the Office Supply Account for the first six months in 1973 was $623.24 3. Memo from City's Duplicating facility warning of a paper shortage 4. Letter to Paul King 5. Letter to Ragon Flannery 6. Letter to the Parks and Recreation Commission 7. Letter from Partnership for the Arts 8. Letter and minutes from Alliance of California Arts Councils 9. Information on upcoming conference in Palo Alto 10. Transmittal from Anaheim Beautiful 11. Newsletters from: Business Committee for the Arts Ana-Modjester (two) Long Beach Arts Council Anaheim Art Association At 3:17 p.m. the meeting recessed briefly--the photographer from PIO was present to take pictures of the Commissioners. The meeting resumed at 3:35 p.m. FOUNDATION REPORT. Mrs. Archer showed the Commission the layout submitted by Russ Ireland of the Foundation Design and Decor Committee for furnishings in the entry hall. This would take approximately $1,300 of the $5,000 grant from the Irvine Foundation. She also reported that negotiations have been opened with Dr. and Mrs. Kersten to lease the land immediately to the north of the Center which will be developed into a parking lot. CAC - 284 CULTURAL ARTS COi~5.IISSION MINUTES -- continued COI~ITTEE APPOINTMENTS. The Chairman made the following appointment s: Sepcial Events and Awards Committee--Jack Bro~, Chairman Heritage Committee--Earl Dahl~ Chairman Architecture and Construction Committee--A. L. 1.Iahoney, Chairman Center Development Committee--Ruth Salaets Ad Hoc Committee--A. L. ~ahoney will represent both Commissions; Jack Brov~ and ~ary Jones were named as representatives from the Cultural Arts Commission; the chairman of each Commission will serve as ex officio members Orange County Arts Alliance--the Chairman asked Mary Jones to continue in her role as the Commission representative and she agreed to do so Anaheim Arts Council--June Travers and Violet !.~eeler, Liaisons Anaheim Beautiful--Jack Bro~,~, Liaison Foundation--Ruth Salaets The Foundation representative is a result of the action taken at their August 9 Board of Directors meeting in which they voted to have the City of Anaheim represented by one (instead of all seven) Cultural Arts Commissioner, to be selected by the Commission. There was a motion, seconded, and unanimously carried to have the Chairman of the Commission be the City represen- tative to the Foundation. Therefore, ~rs. Salaets who is currently serving as Cultural Arts Commission Chairman, will be the Foundation representative. She will furnish the Foundation report at future meetings. The secretary was directed to notify Anaheim Beautiful by letter of the appointment of Jack Bro~ as Liaison. C01~ITTEE REPORTS Anaheim Arts Council--Vi I.~eeler reported that the Anaheim Arts Directory is to be printed soon; estimates for 1,000 copies ranged from the $20.00 by the City's Duplicating Facility to $172.95 from a commercial printer. There was a motion~ seconded, and unanimously carried to send the work request to the City's Duplicating Facility. The Arts Council has chosen a logo, a copy of which was shown to the Commissioners. They requested that they have their own CAC - 285 CULTURAL ARTS COI~R~ISSION I~INUTES -- continued stationery printed with this logo--authorization was granted to investigate the cost of 500 or 1,000 sheets of stationery and it was suggested that $50.00 be set as a reasonable limit for this expenditure. There was a motion, seconded, and unanimously carried to present Ivy Loope who designed the Arts Council logo with a Certificate of Appreciation from the Commission. In concluding her report, ~frs. Wheeler stated that a committee developing bylaws and that a benefit for the Center is being planned, hopefully to be held early in 1974. is Ad Hoc Committee Glenn Fry and Joe Butterworth are the repre- sentatives to the Ad Hoc Committee from the Parks and Recreation Commission. The first meeting is tentatively being scheduled for the latter part of August. OTHER BUSINESS The Alliance of California Arts Councils conference in Palo Alto September 7, 8, and 9 was discussed. Mary Jones was appointed Anaheim's representative; June Travers, if successful in making her arrangements to go also, will be the alternate. Mary Jones v~uld like to be able to offer Anaheim as a host city to the Orange County Arts Alliance for one of their monthly general meetings. Besides a tour of the Cultural Arts Center, ~he History Room, and the ~Iother Colony House, she asked the Commis- sioners to give some thought to other suggestions for this meeting. The OCAA is continuing their fund-~-aising program---they and the Commission are grateful to the Ana~.iodjeska Players for offering tickets to their production of "i,lusic Man~'; Lyric Opera will make 100 tickets available to their production on "Annie Get Your Gun~'. John Collier has asked ?~illiam Griffith to prepare an outline how the Union Pacific Station might be utilized as a museum. ~lr. Collier plans to attend Union Pacific's Board of Trustees meeting in September and will make a personal presentation then. The California Arts Commission meeting Thursday, August 16 at the l,~usic Center in Los Angeles was announced. CULTURAL ARTS COMMISSION MINUTES -- continued CAC -- 286 DATE, TII,~, AND PLACE OF NE,,T ~I~TING. The next meeting of the Cultural Arts Commission will be held September 17, 1973 at 3:00 p.m. in the Anaheim Cultural Arts Center. ADJOURNMENT. The meeting adjourned at 4:50 p.m. Mrs. Norman V. Salaets, Chairman Kathleen Roe, Secretary to the Cultural Arts Commission CAC - 278 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JULY 9, 1973 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on July 9, 1973 at 3:00 p.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones Jack Brown Earl Dahl Mrs. Norman V. Salaets A. L. Mahoney Paul King Ragon Flannery EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City Manager william J. Griffith, Library Director Mrs. Cecil M. Archer, Cultural Arts Center Coordl- nator SECRETARY Kathleen Roe CALL TO ORDER: There being a quorum present, the meeting was called to order at 3:40 p.m. by Chairman Jones. CAC - 279 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Ruth SalaetSo MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the June 11, 1973 meeting as written. ELECTION OF OFFICERS: The meeting was opened for elections. Commissioner Salaets was nominated for chairman. Nominations were closed. Upon motion duly made, seconded, and unanimously carried, Commissioner Salaets was named the new Chairman of the Cultural Arts Commission. Upon motion duly made, seconded, and unanimously carried, Commissioner Flannery (who was unable to attend this meeting) was elected vice chairman, contingent upon his acceptance of the position. Chairman Salaets asked Commissioner Jones to continue chairing this meeting; Mrs. Jones will be referred to as Acting Chairman through- out the remainder of the meeting. COMMUNICATIONS: The following correspondence and/or communications were read by the secretary: 2. 3. 4. Notice from Master Calendar, Inc. of Los Angeles Letter from Assemblyman Robert Badham Letter from Senator John Tunney Newsletters from: Business Committee for the Arts in New York Anaheim Beautiful Alliance of California Arts Councils Long Beach Arts Council Anaheim Art Association FOUNDATION REPORT: Mrs. Archer reported that the Center had received a $5,000 grant from the Irvine Foundation. The hopeful target date for the hiring of a professional director is September 1--Ruth Salaets is chairman of the committee which will receive and screen applications. During the three days that ended in the Grand Opening June 10, over 1,000 people attended the programs at the Center. To stimulate the community interest in the Center, more than 185 business- men had been invited to a luncheon held June 25; Mrs. Archer indicated that the Foundation planned to sponsor luncheons again in the future for service clubs and various other organizations. CAC -- 280 CULTURAL ARTS COMMISSION MINUTES -- continued ANAHEIM ARTS COUNCIL REPORT: In the absence of Paul King, the secretary was asked to read the minutes from the last Arts Council meeting; it was suggested that the Commissioners each receive a copy of these minutes in the mail. Vi Wheeler, chairman of the Arts Council, has asked that a Certificate of Appreciation be presented to Ivy Loope for doing the art work on the logo for the Council. The Arts Council had asked to work through the PIO to gain publicity for their meetings; it was a consensus of the Commissioners that the Arts Council should continue to do their own publicity through the newspapers and other news media as they have done in the past without assistance from the PIO. AD HOC COMMITTEE REPORT: Commissioner Brown reported on the basic structure developed through the Ad Hoc Committee to have a joint, cooperative effort between the Cultural Arts Commission and the Parks and Recreation Commission and stated that he was very much in favor of the action. There was a motion, seconded, and unanimously carried to accept the format as presented by the Ad Hoc Committee for a trial period of one year. The following diagram is the organizational table developed by Mr. Glenn Fry, a member of the Ad Hoc Committee: Parks and Recreation Commission Ad Hoc I Advisory Committee Cultural Arts Parks and Recreation Director Coordinator of Cultural Arts Cultural Arts Commission Cultural Arts Commission Secretary CAC -- 281 CULTURAL ARTS COMMISSION MINUTES - continued. The new chairman will write a letter to the Parks and Recreation Commission informing them of the action of the Cultural Arts Com- mission in accepting this plan. REPORT ON THE CALIFORNIA ARTS ALLIANCE BOARD OF TRUSTEES MEETING: Acting Chairman Jones had attended the meeting in San Diego June 30; she reported that a major part of the day had been spent reviewing SB 121 which the California Arts Alliance had originally endorsed. SB 121 now has five amendments; the Alliance eventually re-affirmed its endorsement of this bill. Mrs. Jones had abstained from voting-- she felt that she did not have sufficient information on the amend~ ments. Acting Chairman Jones stressed the importance of these conferences and encouraged all the Commissioners to try and attend as many as possible° There is a conference in Palo Alto September 7,8, and 9; more information on this will be distributed to the Commissioners when it is received. OTHER BUSINESS The question of the Union Pacific Station is still pending; John Collier stated that his initial contact will be personal before he asks for the station on behalf of the City. Chairman Salaets asked Acting Chairman Jones if she would continue to be Anaheim's representative to the Orange County Arts Alliance; Mrs. Jones agreed to do so. The Chairman will make other necessary appoint- ments at the August meeting. It was pointed out that perhaps publicity about the Center could be submitted to the Alliance of California Arts Councils to be printed in their next newsletter. Before the meeting adjourned, Acting Chairman Jones expressed her gratitude for the help and efforts of the Commissioners and stated that it had been an honor for her to be chairman this past year. The Commissioners in turn thanked her for the many hours she devoted to the leadership of the Commission. DATE, TIME, AND PLACE OF NEXT MEETING: The next meeting of the Cultural Arts Commission will be held August 13, 1973 at 3:00 p.m. in the Anaheim Cultural Arts Center. ADJOURNMENT: The meeting adjourned at 5:00 p.m. Mrs. Wesl~v.~ting Chairman Kathleen Roe, Secretary CAC - 274 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JUNE 11, 1973 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on June 11, 1973 at 3:00 p.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones Paul King Jack Brown Earl Dahl Ragon Flannery Mrs. Norman V. Salaets A. L. Mahoney None EX OFFICIO MEMBERS John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City Manager William J. Griffith, Library Director Donald J. Fears, President, Anaheim Beautiful Mrs. Cecil M. Archer, Cultural Arts Center Coordinator SECRETARY Kathleen Roe CALL TO ORDER: There being a quorum present, the meeting was called to order at 3:05 p.m. by Chairman Jones. CAC- 275 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Reverend Flannery. MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the May 14, 1973 meeting as written. CORRESPONDENCE: The following correspondence and/or communications were read by the secretary: 1o Letter to June Travers 2. Letters to each of Anaheim's representatives in the state legislature urging support of SB 121 (eight) 3. Replies from the representatives (four) 4. Letter from William J. Griffith 5. Transmittals from Anaheim Beautiful 6. Flyer "Techniques of Fund Raising" 7. Anaheim Elementary School District School Board Report 8. Newsletters from: Alliance of California Arts Council Greek Theater Long Beach Arts Council Anaheim Art Association Ana-Modjeska Players. Because of the great amount of work done by Mrs. Jerrold R. Travers as chairman this past year of the Anaheim Arts Council and Donald J. Fears as president of Anaheim Beautiful, there was a motion made, seconded, and unanimously carried to give Certificates of Appreciation to Mrs. Travers and Mr. Fears. The chairman asked that a thank -you letter similar to the one sent to Mrs. Travers be sent to Mr. Fears. In order to have the information contained in the various newsletters available to the Commissioners for reading at their own convenience, at the discretion of the Chairman, the newsletters will be xeroxed and mailed out prior to the monthly meetings. FOUNDATION REPORT. Mrs. Archer reported on the current activities at the Center and the latest progress in renovating and furnishing the building. Parking is a problem; the parking lot of the ~orace Mann School, utilized during the day by the school staff, is available to the Center in the evenings. Mrs. Archer remarked that the donations of time, money, labor, and materials from the citizens of the community has been much greater than was originally anticipated by the Foundation. CAC - 276 CULTURAL ARTS COMMISSION MINUTES -- continued The Chairman, on behalf of the Commission, commended the Foundation for their extensive efforts in successfully operating the facility as a community cultural arts center. There was a motion, seconded, and unanimously carried to send Certificates of Appreciation to Mrs. Cecil M. Archer and Bernard W. Jordan for their work at the Anaheim Cultural Arts Center. COMMITTEE REPORTS Anaheim Arts Council This report, usually given by Commissioner King, was not presented since the Arts Council has not met again since the last Commission meeting. Ad Hoc Committee--Since both the Cultural Arts Commission and the Parks and Recreation Commission agree to the concept of the Cul- tural Arts Commission seeking an identity with the Parks and Recreation Department, the Ad Hoc Committee now needs to work out in detail the organizational structure. Once rules have been established, these can be presented to each commission for their further consideration. A meeting between the Ad Hoc Committee of the Cultural Arts Commission and an Ad Hoc Committee of the Parks and Recreation Commission was scheduled for Monday afternoon at 3:00, June 18, in the Multi-purpose Room of the Central Library. There was a motion made and seconded that the Ad Hoc Committee of the Cultural Arts Commission investigate what would be involved in creating a Cultural Arts Department of the City. However, no action was taken--the motion and second were with- drawn. REPORT ON CARROUSEL Commissioner Salaets commented on the partici- pation by the schools in the district and various other departments and organizations; she stated that there will be a meeting to discuss the budget for the Carrousel and solicited the Commissioners' opinion as to whether the Carrousel should be continued. There was a motion, seconded, and unanimously carried, that the Commission goes on record as wholeheartedly endorsing the concept of Carrousel, commending this year's committee for its efforts, and encouraging continuance of this annual event. For the Commissioners' consideration, the Chairman asked if the Commission should have an exhibit at future Carrousels° She also CAC - 277 CULTURAL ARTS COMMISSION MINUTES -- continued reported that Ken Clements has been contacted about updating the slide show, "Creative Hands." REPORT ON ANAHEIM BEAUTIFUL--Donald J. Fears, president of Anaheim Beautiful, was present and gave the President's Year End Report. A copy of that report will be kept in the Commission files. He invited the Commissioners to attend Anaheim Beautiful's monthly meeting held at noon in the Disneyland Hotel. Chairman Jones congratulated Mr. Fears on the successful programs Anaheim Beautiful has achieved. ORANGE COUNTY ARTS ALLIANCE REPORT--The OCAA met last in Buena Park; general meetings are suspended until September. Garden Grove will host the September meeting, and the Muckenthaler Center will host the October meeting. OTHER John Collier is preparing a letter to go to James Evans, Executive President of Union Pacific to discuss the acquisition of the station building by the City; he is having some Polaroid pictures of the station taken, and is having a study done on the traffic that would be generated if the building was a museum. The Chairman reminded the Commissioners that elections of new officers will be conducted at the July meeting. Commissioner King mentioned that the Anaheim Youth Council had been invited to send a representative to the Commission meetings; there had been a representative named, but they have never attended a meeting. Followup will be made on this matter. The secretary was directed to include a calendar of meetings (i.e. Anaheim Arts Council, Anaheim Foundation for Culture and the Arts, Anaheim Beautiful, etc.) for the Commissioners' benefit when the minutes are mailed out. DATE, TIME, AND PLACE OF NEXT MEETING. The next meeting of the Cultural Arts Commission will be held July 9, 1973 at 3:00 p.m. in the Anaheim Cultural Arts Center. ADJOURNMENT: The meeting adjourned at 5:18 p.m. Kathleen Roe, Secretary CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES MAY 14, 1973 CAC - 269 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on May 14, 1973 at 3:00 p.m. PRESENT: ABSENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones Paul King Jack Brown Earl Dahl Ragon Flannery Mrs. Norman V. Salaets A. L. Mahoney EX OFFICIO MEMBERS William J. Griffith, Library Director John Jo Collier, Parks & Recreation Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith Ao Murdoch, City Manager Bernard Smith Bernard Jordan, President, Anaheim Foundation for Culture and the Arts Lloyd Trapp, Anaheim Parks and Recreation Department SECRETARY Kathleen Roe CALL TO ORDER: called to order There being no quorum present, the meeting was at 3:05 p.m. by Vice--Chairman King. CAC - 270 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Reverend Flannery. A quorum was completed with the arrival of Mary Jones at 3:10 and Earl Dahl at 3:14. Jack Brown arrived at 3:15 and Ruth Salaets arrived at 3:20. MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the April 9, 1973 meeting as written. CORRESPONDENCE: The following correspondence and/or communications were read by the secretary: 1. Letter from the City Manager 2. Memo about telegrams to Congress 3. Letter from Assemblyman Richard Alatorre 4. Letter from Alliance of California Arts Council 5. Letter from Anaheim Beautiful with tickets for the wine tasting party 6. Copy of correspondence from Anaheim Beautiful 7. Letter to City Manager 8. Letter from the Anaheim Foundation for Culture and the Arts 9. Newsletters from the following: Long Beach Arts Council Riverside Cultural Arts Council Ana--Modjeska Players (3) Business for the Arts in New York California Arts Commission Anaheim Beautiful. The letter from Assemblyman Richard Alatorre was in explanation of the accompanying copy of Assembly Bill No. 629. Since the bill comes up for hearing on May 23 and does not allow sufficient time for a thorough study, there was a motion, seconded, and unanimously carried to authorize the chairman, on behalf of the Commission, to study the bill and determine whether or not action should be taken in support of it. FOUNDATION REPORT. A Foundation report Was given in depth by the president, Bernard Jordan, who stated that a re-structuring of the organization has taken place and that the Finance Department is working on a new fund-raising program. The Board of Directors feels confident about the future of the Center and the not--so- distant possibility of hiring a professional director for the Center. CAC - 271 CULTURAL ARTS COMMISSION MINUTES -- continued To help clear up some misunderstanding in the community, Mr. William Griffith had sent a rough draft of a letter explaining the work location of a community cultural arts director and the error in picking up the revised wording in the proposed Commission budget for 1973-74. He had solicited the Commissioners' opinion on this letter since a final copy will be sent to the City Manager, the City Council, and the Anaheim Foundation for Culture and the Arts. REPORT FROM PAUL KING, Liaison to the Anaheim Arts Council. Com- missioner King reported that the Arts Council had elected new officers Vi Wheeler is Chairman, June Travers is Vice Chairman, and Elsie Reed is Secretary. They had chosen a logo for the Council and had discussed forming a Guild for the Foundation but will not take action until it has been officially requested by the Foundation. REPORT FROM THE AD HOC COMMITTEE STUDYING THE ROLE OF THE ARTS COUNCIL IN THE COMMUNITY. The following is a copy of the report submitted by Ragon Flannery: Report to the Art Commissioners on the Ad Hoc Committee from Arts Commissioners, Arts Council, and the Anaheim Foundation for Culture and the Arts. 1. The purpose of the Ad Hoc Committee was to take a look at the goals and purposes in conjunction with one another so as to avoid duplication of effort and to support and enhance one another's objectives. 2. It was commonly agreed that the Cultural Arts Commission should take the initiative to foster better communication with the Arts Council and the Anaheim Foundation for Culture and the Arts. 3. There appeared to be no conflict between the organizations as to purpose. There did appear to be a breakdown in communication, however. The basic apparent conflict which did arise could be seen in the fact that we are new, young, and growing. 4. A brief discussion was held concerning the Commission's request to the Parks and Recreation Department and the respective roles each organization would play. It was generally felt that the Foundation, and its operation of the Cultural Arts Center, would in no way be changed. REPORT FROM THE AD HOC COMMITTEE THAT MET WITH JOHN COLLIER. Jack Brown reported that, as a follow-up, John Collier had made a CAC - 272 CULTURAL ARTS COMMISSION MINUTES -- continued proposal to the Parks and Recreation Commission outlining the results of the meeting. There was a motion, seconded, and carried (Commissioner Salaets abstained) to proceed as originally planned to seek an identity with the Parks and Recreation Department and upon the approval of the organizational concepts, that the Cultural Arts Com- mission make a request to the City Council for adoption of this plan. The Chairman charged the three members of this Ad Hoc Committee to meet with the Parks and Recreation Commission to further discuss these plans. AWARDS COMMITTEE. The final awards certificate has been developed and was presented for the Commissioners' inspection. CARROUSEL REPORT. Ruth Salaets reported that this year will be the biggest Carrousel that has been held so far; she encouraged atten- dance at it and the Pioneer Picnic which will be held May 20, 1973. REPORT ON ORANGE COUNTY ARTS ALLIANCE. Mary Jones has been elected chairman of the Steering Committee; the general meetings of the OCAA are held in different communities each month with that partic- ular community being host of the meeting. Mrs. Jones talked about the proposed Orange County Historical Commission and then mentioned that the Orange County Cultural Center, Inc., of which Commissioner Salaets is a board member, is directing their efforts to build a $10-million cultural center. She stated that the Orange County Arts Alliance would not be involved in a building program its purpose is to develop communications between the communities thru master calendars, newsletters, directories, and updated surveys, and to promote the cultural identity of the county. Partly in response to an article by Larry Pryor in the LA Times, Jim Cooper of KOCE TV, Channel 50, is doing a program on cultural arts in orange County. Mary Jones, as chairman of the Orange County Arts Alliance Steering Committee, has been invited to be a panelist on this program. The program plans also include infor- mation on the Carrousel in Anaheim. There was a motion, seconded, and unanimously carried, that the Commission recommend to the Public Information Office that the slide show, "Creative Hands," be updated and revised. CAC - 273 CULTURAL ARTS COMMISSION MINUTES - continued DATE, TIME, AND PLACE OF THE NEXT MEETING. The next meeting of the Anaheim Cultural Arts Commission will be Monday, June 11, 1973 at 3:00 pom. in the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California. ADJOURNMENT. The meeting was adjourned at 5:10 p.m. Kathleen Roe, Secretary CAC - 264 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES APRIL 9, 1973 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on April 9, 1973 at 3:00 p.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Mrs. Wesley V. Jones Paul King A. L. Mahoney Jack Brown Earl Dahl Ragon Flannery Mrs. Norman V. Salaets None EX OFFICIO MEMBERS William J. Griffith, Library Director John J. Collier, Parks & Recreation Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City Manager Vi Wheeler, Anaheim Arts Council Representative SECRETARY Kathleen Roe CALL TO ORDER: There being no quorum present, the meeting was called to order at 3:15 p.m. by Vice-Chairman King. CAC - 265 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Reverend Flannery. A quorum was completed with the arrival of Chairman Mary Jones at 3:17 p.m. Mr. William Griffith and Commissioner Earl Dahl arrived at 3:20 p.m. MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the March 12, 1973 meeting as written. CORRESPONDENCE: The following correspondence and/or communications were read by the secretary: 1. Memo indicating the price of the January-February-March calendar 1 edition fifteen thousand 11 x 17 copies were $96.30 2. Letter from John V. Tunney, U. S. Senator 3. Letter from Partnership for the Arts 4. School Board report from the Anaheim Elementary School District 5. Transmittal from Anaheim Beautiful indicating their correspondence 6. Newsletters from the following Business Committee for the Arts Long Beach Arts Council Anaheim Beautiful Ana--Modjeska Players Anaheim Art Association (2) FOUNDATION REPORT. There was no report on actions taken by the Board of Directors as there had been no Foundation meeting since the last time the Commission met. Commissioner Dahl, chairman of the Founda- tion Nominating Committee, did report that the name of Mrs. John Langford will be submitted to fill the vacancy caused by the death of Marie Roquet. He also stated that if other Board members know someone they feel would be qualified to serve on the Board, they should submit the name and the Committee will gladly consider the recommendation. Commissioner Jack Brown arrived at 3:23 p.m. REPORT FROM PAUL KING, Liaison to the Anaheim Arts Council. Commissioner King asked the secretary to read the minutes from the Arts Council March 13 meeting and reviewed the contents with the Commissioners. Mr. Griffith had checked with Ken Clements CAC- 266 CULTURAL ARTS COMMISSION MINUTES -- continued who did not think it feasible to incorporate the distribution of the calendar in the Anaheim Newsletter either as part of the actual newsletter or as an insert. Mr. Clements volunteered to investigate other possible alternatives of distributing the calendar. Mrs. Jones reported that she, Mrs. June Travers, and Mrs. Vi k~eeler had attended the conference "Arts Councils" at the Arts for the Communities meeting April 3, 1973. A detailed report on this meeting will be written and mailed to the Commissioners. Mrs. Jones remarked that, as happens at many of the conferences she attends, she ends up sharing with other communities what has been accomplished in Anaheim. AWARDS COMMITTEE. Mr. Brown reported that the corrected copy of the awards certificate is being printed and a proof copy will be sent to each of the Commissioners for their approval. REPORT ON THE PARTNERSHIP FOR THE ARTS MEETING. Reverend Flannery stated that efforts are being made to raise the support of the arts on the state level thru Senator Arlen Gregorio's bill and that the Partnership was encouraging individuals to write their legislators in Sacramento urging support of this bill. On the national level there are two matters pending before Congress: The extension of the life of the National Foundation for the Arts and Humanities and its funding in the President's budget request to Congress. There was a motion, seconded, and unanimously carried to telegraph Anaheim's representatives in Congress urging support of these two matters. When asked if Anaheim's membership in the Partnership for the Arts was worthwhile, Reverend Flannery stated that, while the Partnership may not directly handle any funds that become available, because of the people on the Board it would certainly exert some control over the money, and that Anaheim would stand a better chance to benefit from the funds if it has representation in the Partnership. REPORT ON THE ORANGE COUNTY ARTS ALLIANCE. The Alliance is to be kept very informal with the business at hand being conducted by the Steering Committee. The Steering Committee hopes that the County of Orange will become interested in the Alliance and is encouraged by the fact that the County is sending a representative to the meeting being held April 10, 1973--Paul White, Executive Assistant to Ronald Casper who is Supervisor of the Fifth District in the County of Orange. CAC -- 267 CULTURAL ARTS COMMISSION MINUTES -- continued The Alliance is to be a clearinghouse to keep track of dates and times of cultural activities in the County and hopefully to develop a directory and a newsletter. SUMMARY OF MEETING WITH KEITH MURDOCH ON APRIL 5, 1973. Jack Brown reported that they had discussed with Mr. Murdoch their ideas for a director of cultural activities and that the City Manager had indicated a willingness to consider their suggestions. A meeting will be held Monday afternoon at 3:15, April 16, 1973, in the Parks and Recreation Department building attended by A. L. Mahoney, Jack Brown, Ruth Salaets, and John Collier at which time a more detailed plan to be submitted to the City Manager will be drafted. REVIEW OF THE BUDGET. Copies of the revised budget were passed out to the Commissioners. There was a suggestion to change the Duties to be Performed by Employee(s) (page F--5) to: "Direct and coordinate the cultural activities of the community and supervise the Cultural Arts Secretary" or similar wording. There was a motion, seconded, and unanimously carried to adopt the budget as corrected. Copies of the final, corrected budget to be submitted to the City Council will be prepared and distributed to the Commissioners. Commissioner Ruth Salaets arrived at 4:03 p.m. The Commissioners' attention was directed to the new drapes that have been installed at the Anaheim Cultural Arts Center and the landscaping that has been completed so far. There was a motion, seconded, and unanimously carried ~o write a letter to the City Manager complimenting the depart- ments involved in the landscaping for the fine job they are doing. Chairman Jones introduced the subject of the Union Pacific railroad station building and suggested that it might be an excellent building for a museum. John Collier, who is on the board for Union Pacific and knows a First Vice President he can contact directly, volunteered to write to him and, using the station in Whittier as a precedent, discuss the possibility of having the building donated to Anaheim. CAC - 268 CULTURAL ARTS COMMISSION MINUTES -- continued DATE, TIME, AND PLACE OF THE NEXT MEETING. The next meeting of the Anaheim Cultural Arts Commission will be Monday, May 14, 1973 at 3:00 p.m. in the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California. ADJOURNMENT: The meeting was adjourned at 4:30 p.m. rs. Wes~l V. Jo~es, C airman Kathleen Roe, Secretary CITY OF ANAHEIM CULTLrRAL ARTS COMMISSION MINUTES MARCH 12, 1973 CAC- 259 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on March 12, 1973 at 3:00 p.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Paul King Mrs. Wesley V. Mrs. Norman V. A. L. Mahoney Jack Brown Earl Dahl Jones Salaets Reverend Ragon Flannery EX OFFICIO MEMBERS William J. Griffith, Library Director Larry Sierk, Executive Director--Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith Ao Murdoch, City Manager John J. Collier, Parks & Recreation Director vi Wheeler, Anaheim Arts Council Representative SECRETARY Kathleen Roe CALL TO ORDER: There being no quorum present, the meeting was called to order at 3:05 p.m. by Chairman Jones. CAC- 260 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Chairman Mary Jones. A quorum was completed with the arrival of Commissioner Jack Brown. Commissioner Dahl and Commissioner Salaets arrived shortly thereafter. Because job duties do conflict with the meeting's starting time, the secretary was asked to call each Commissioner to determine whether or not a quorum will be present at 3:00. MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the February 5, 1973 meeting as written. COMMUNICATIONS: The following correspondence and/or communications were read by the secretary: Thank-you note from William Griffith Letter to James Brier of the Anaheim City School District Two letters to Mrs. June Travers, Chairman of the Anaheim Arts Council Newsletters from the following: Long Beach Arts Council Anaheim Art Association (2) Business Committee for the Arts, New York Anaheim Elementary School District Board Report California Arts Commission Management in the Arts Program, UCLA. The Chairman accounced that the California Arts Commission is meeting in Orange County on March 15, 1973 from 9:30 to 3:30 in the Board Room of the Irvine Company. Any Commissioner who wishes to attend this meeting may do so. Commissioner Ragon Flannery as a representative from Anaheim, attended the annual meeting of the Partnership for the Arts in San Francisco on March 9, 1973. FOUNDATION REPORT. Mr. King and Mrs. Wheeler gave the Foundation Report. June 10, 1973 has been set as the Grand Opening date for the Anaheim Cultural Arts Center; Bernard Smith, past Cultural Arts Commissioner, was elected to the Foundation Board of Directors; Barney Jordan has proposed a restructuring of the organization; the Searchers Gem and Mineral Society donated $350 for a podium and the American and California-state flags; the carpeting has been CAC -- 261 CULTURAL ARTS COMMISSION MINUTES -- continued approved for purchase and installation; the Anaheim Camera Enthusiasts' president resigned from the Board of Directors and withdrew the ACE as one of the seven cultural organizations represented on the Board. The reasons Mr. Arnold Hirsch gave were their inability to pay the requested fees for a room and the fact that the Foundation Board meeting time conflicts with the club's meetings. REPORT FROM PAUL KING, Liaison to the Anaheim Arts Council. Mr. King reported that the Anaheim Art Association and the Dance Theater of Orange County have announced that they were holding fund-raising events for the benefit of the Center. Mrs. Wheeler brought to the Commissioners' attention some of the problems connected with the Anaheim Arts Calendar. Since the City's duplicating facility often has priorities and cannot guarantee a delivery date on the calendar, various other printing shops have been investigated. Mrs. Jones presented these figures which range from $269 to $565 for twenty--thousand 11 x 17 copies. The deadline for organizations in the community to send in infor- mation has been advanced five days which may relieve part of the problem of the City Shop not having sufficient time to work the calendar into their schedule. Mr. Brown questioned the quantity ordered and the distribution system Mrs. Wheeler listed the sundry locations in the community and the number of copies each received of the current calendar. Mr. Brown had several suggestions that might facilitate distri- bution which he presented at this time for the consideration of the Commission: - Having an insert in the Anaheim Newsletter, or - Having a regular feature in the Newsletter, or, if these two methods were unfeasible, perhaps the Commission could -- secure a mailing permit, use the addressing system for the utility bills, and have the calendar mailed out. The Commission will investigate these possibilities and report back to the Arts Council. The Arts Council would like to include in the calendar if space permits, information about the function of the Arts Council and a list of its active members. There was a motion, seconded, but not carried to allow the information to be published at this time as there is an Ad CAC - 262 CULTURAL ARTS COMMISSION MINUTES -- continued Hoc Committee investigating the role of the Council in the community and its relationship to the Commission. The subject will be discussed again when the Ad Hoc Committee has made its report. REVIEW OF THE BUDGET. Copies of the proposed budget for 1973-74 were passed out to the Commissioners; Mr. William Griffith, Library Director, was present to answer questions about the items. There has been an increase in the Office Supplies Account from $1,400 to $2,500. This would cover additional printing costs which might be incurred in the publication of the calendar. It was asked that the Travel and Authorized Expense Account figure be reduced from $4,320 to $1,100. The Chairman had asked that the request for a Cultural Arts Director be included in the proposed budget. To discuss this question and other problems in detail, the Cultural Arts Commission will meet in an Executive Session Monday, March 19, 1973 at the Anaheim Union High School District headquarters, 501 Crescent Way, Anaheim, at 3:00. Ail Commissioners were strongly urged to be present at this meeting. AWARDS COMMITTEE REPORT. The general format presented by Mr. Brown at the last meeting was discussed and the Chairman suggested that the words "Outstanding Community Service" be changed to designate more specifically what the award was for. Mr. Brown asked the members to mark their suggestions on their proof copy, turn it in to him, and he will try to incorporate the best of the ideas. The finished copy will be parchment with black lettering. HERITAGE COMMITTEE REPORT. Since Paul King is now the Anaheim Arts Council liaison, there was a motion, seconded, and unanimously carried to appoint Reverend Ragon Flannery as the new chairman of the Heritage Committee. A small sub-committee composed of A. L. Mahoney and Jack Brown was appointed to explore the possibility of an existing site at the Center (perhaps the quarters vacated by the Anaheim Camera Enthu- siasts) being renovated for the Cultural Arts Commission headquarters° A report will be made at the Executive Session. CAC - 263 CULTURAL ARTS COMMISSION -- minutes ORANGE COUNTY ALLIANCE REPORT. The first meeting of the Orange County Alliance was held February 7, 1973 at the Disneyland Hotel with representation present from approximately 16 of the communities in the County. A Steering Committee was formed to investigate the objectives of the Alliance; the committee will make a report on their findings at the next meeting which is March 22, 1973 at Cypress College. Mrs. Jones is Anaheim's representative; however, if any of the other Commissioners wish to be kept informed of the meeting dates, the secretary will add their name to the mailing list. Chairman Jones is on the board of the Alliance of California Arts Councils but because of the demands made by her job, has been unable to attend the last two meetings. She is going to inquire if an alternate could be sent when she is unable to attend. DATE, TIME, AND PLACE OF NEXT MEETING. The next meeting of the Cultural Arts Commission will be April 9, 1973 at 3:00 p.m. at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California. ADJOURNMENT. There being no further business, the meeting adjourned at 5:10 p.m. V. Jones, Chairman Kathleen Roe, Secrotary CAC- 256 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES FEBRUARY 5, 1973 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on February 5, 1973 at 3:00 p.m. PRESENT: ABSENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Earl E. Dahl Ragon Flannery A. L. Mahoney Mrs. Norman V. Salaets Mrs. Wesley Vo Jack Brown Paul King Jones EX OFFICIO MEMBERS William J. Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director Mrs. Leta Archer, Director, Anaheim Cultural Arts Center SECRETARY Kathleen Roe CALL TO ORDER: There being a quorum present, the meeting was called to order at 3:03 p.m. by Acting Chairman Earl Dahl. CAC- 257 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Reverend Ragon Flanneryo MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the January 8, 1973 meeting as written. COMMUNICATIONS: The following correspondence and/or communications were read by the secretary: 1. Letter from the Anaheim Arts Council regarding their name change 2. Letter from the Anaheim Arts Council regarding the list of names on the Anaheim Arts Calendar 3. Letter from the Anaheim City School District 4. Letter from the Anaheim Youth Council 5. Letter to the Anaheim Youth Council 6. Newsletter from Anaheim Beautiful 7. Newsletter from Long Beach Regional Arts Council 8. Newsletter from Ana--Modjeska Players 9. Newsletter from Anaheim Art Association. The Coordinating Committee informed the Cultural Arts Commission that they have officially changed their name to the Anaheim Arts Council. A letter will be directed to their chairman, Mrs. June Travers, indicating the Commission's approval of their new name. There was a discussion concerning the letter from the Anaheim Arts Council and the list of names of cultural organizations to be printed on the Anaheim Arts Calendar. Due to budgetary considerations, the limits (size of paper and number of copies) that the City's duplicating facilities can accommodate, and the fact that there will be a Directory naming all of the organizations, there was a motion, seconded, and unanimously carried to leave the calendar set up in the form of the current issue. A letter will be written to the Anaheim Arts Council stating that the Commission voted to have no organizations listed on the calendar and that the front panel will still give credit to the Anaheim Arts Council as sponsors of the calendar. Franklin School on West Water Street, Anaheim currently has a 1932 Pendulum clock. Mr. James Brier, Superintendent of the 7° CAC - 258 CULTURAL ARTS COMMISSION MINUTES -- continued Anaheim City School District, has offered this clock to the Cultural Arts Commission to be available on a long-term loan basis and to be housed in the Anaheim Cultural Arts Center. There was a motion, seconded, and unanimously carried to accept Mr. Brier's offer. His letter will be referred to the Anaheim Foundation for Culture and the Arts at their meeting February 15, 1973. The secretary was directed to write to Mr. Brier expressing appreciation and acceptance of his offer by the Commission. The Foundation report was given by Mrsl Leta Archer. Mr. Dahl, chairman of the Foundation Nominating Committee, said that the committee has a slate of names for the 1973 term to recommend to the Board of Directors at the next meeting. Commissioner Jack Brown is chairman of the Awards Committee and had prepared a standardized form to be used when the Commission makes award presentations. There was a motion, seconded, and unanimously carried to accept the form as it was prepared by Mr. Brown. The Commissioners expressed their appreciation for the effort Mr. Brown has made in his capacity as Awards Committee chairman. DATE, TIME~ AND PLACE OF THE NEXT MEETING: The next meeting will be held on March 12, 1973 at 3:00 p.m. at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California. ADJOURNMENT: There being no further business, the meeting adjourned at 3:53 p.m. Earl E. Dahl, Acting Chairman Kathleen Roe, Secretary CAC -- 252 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES JANUARY 8, 1973 The CULTURAL ARTS COMMISSION of the City of Anaheim held their regular monthly meeting at the Anaheim Cultural Arts Center, 931 North Harbor Boulevard, Anaheim, California on January 8, 1973 at 3:00 pomo PRESENT: PRESENT: ABSENT: ALSO PRESENT: PRESENT: CULTURAL ARTS COMMISSIONERS Paul King Earl Dahl A. L. Mahoney Jack Brown Ragon Flannery Mrs. W~sley V. Mrs. Norman V. Jones Salaets EX OFFICIO MEMBERS William Jo Griffith, Library Director Larry Sierk, Executive Director Anaheim Chamber of Commerce Jack C. Dutton, Mayor Keith A. Murdoch, City Manager John J. Collier, Parks & Recreation Director Lloyd Trapp, Parks and Recreation Bernard W. Jordan, President, Anaheim Foundation for Culture and the Arts Arnold Hirsch, Anaheim Camera Enthusiasts Bernard Smith, Past Cultural Arts Commissioner John Yench, Anaheim Bulletin Thom Lecoq, Public Information Office SECRETARY Kathleen Roe CALL TO ORDER: There being a quorum present, the meeting was called to order at 3:05 by Vice-Chairman King. CAC - 253 CULTURAL ARTS COMMISSION MINUTES -- continued INVOCATION: The invocation was offered by Ruth Salaetso MINUTES: There was a motion, seconded, and unanimously carried to accept the minutes of the December 11, 1972 meeting as written. COMMUNICATIONS: secretary: The following correspondence was read by the 1. Several letters requesting funding information 2. Letter from Mrs. Jones to Orange County cities regarding a possible Orange County Alliance. At 3:17 pJm. the meeting recessed briefly. Thom Lecoq, chief photographer of the Public Information Office was present to take a group picture of the current Commissioners. The meeting resumed at 3:30 p.m. FOUNDATION REPORT Mr. Bernard Jordan, President of the Anaheim Foundation for Culture and the Arts was present and gave a report which in- cluded a summary of the meeting with Keith Murdoch and some of the problems facing the Center at this time. One of the basic concerns is in the area of leadership and in interesting the people of prominence and influence in various areas of the Community to accept leadership in the Foundation. The Foundation has been without a Finance Chairman since last April and without a Vice President since James Webb resigned in August. The Nominating Committee is having some difficulty in finding someone willing to accept these responsiblities. Another item is the fee schedule. The utilization and Operations Committee had prepared a schedule which had been approved at the June meeting of the Foundation Board of Directors but now there seems to be some difference of opinion. One of the problems is the availability o~ storage space and the require- ments of the various organizations. This schedule is currently under study and it is expected that it will be revised very shortly. A third matter is the need for a full-time director, now that the Center is partially open, to coordinate use of the facility and to stimulate some additional use which might produce some extra income with the operation. CAC- 254 CULTURAL ARTS COMMISSION MINUTES -- continued There was a discussion in detail with Mr. Murdoch as to what exactly is provided in the lease between the City of Anaheim and the Foundation for Culture and the Arts. The City has agreed to be responsible for the Center's parking lot and landscaping, the maintenance, upkeep, and janitorial services of the building, and all the utilities except the Foundation's telephone. This places the burden for operating funds and funds for alteration and redecoration solely on the Foundation. Mr. Jordan mentioned an upcoming meeting he has with Mrs. Doris Jones of the James Irvine Foundation at which time they will discuss a potential grant for furnishings. At the conclusion of his report, Mr. Jordan left the meeting. REPORT FROM EARL DAHL~ Liaison to the Cultural Arts Coordinating Committee. Mr. Dahl reported that there had been an award presentation to Mr. I. O. Witte at the last meeting of the Coordinating Committee; Mr. Witte's entry had been chosen as the winner in the contest for a logo for the Anaheim Cultural Arts Center. In order to clarify the function of the Coordinating Committee through its name, there was a motion, seconded, and unanimously carried to permit the Committee to choose any name they wish to be called by. Paul King has been appointed the new liaison between the Coordina- ting Committee and the Cultural Arts Commission, replacing Earl Dahl. OTHER A. L. Mahoney gave a report on the progress of the construction. The next project that is to be undertaken is to frame two outer walls enclosing the bathrooms that are now accessible only by going outside the building. There is a possibility of having three kilns donated to the Center which will be placed in this newly-enclosed area. These kilns, Mr. Mahoney estimated, are probably worth between $500 to $1,000 each. There was a motion, seconded, and unanimously carried, to award a plaque to the Anaheim Union High School District CAC - 255 CULTURAL ARTS COMMISSION MINUTES -- continued for their special efforts in presenting cultural arts oppor- tunities to the young people of the community in their band spectacular and holiday music program. Jack Brown, Chairman of the Awards Committee, will pursue the matter. The Commissioners talked about the role of the Commission in promoting the Carrousel which some feel is one of the most unique and the biggest celebration of cultural events that Anaheim has. The carrousel is under the supervision of the Women's Division Chamber of Commerce with Mrs. Ruth Salaets as the Chairman. Mrs. Jones will approach Mrs. Salaets to see in what capacity the Cultural Arts Commission might be of service to the Carrousel. QUESTIONS AND ANSWERS FROM THE PRESS John Yench of the Anaheim Bulletin was present and asked several questions about the utilization of the Center and the completion of the parking lot. Jack Brown suggested that the American Flag be raised daily as soon as the parking lot is completed. Lloyd Trapp said that someone from the Parks and Recreation Department would be able to take care of ito DATE, TIME, AND PLACE OF THE NEXT MEETING: The next meeting will be held on February 5, 1973 at 3:00 p.m. at the Anaheim Cultural Arts Center 931 North Harbor Boulevard, Anaheim, California. ADJOURNMENT: There being no further business, the meeting adjourned at 4:25 p.m. Mr V. JoneS', Chairman Kathleen Roe, Secretary PLACE: Sir George's Smorgasbord 400 South Euclid Anaheim~ Ca. ANAHEIM CULTURAL ARTS COMMISSION AGENDA DATE: Thursday, Sept. 5:00 p.m. 9, 1976 COMMISSIONERS Earl Eo Dahl, Chairperson Jack E. Brown Mary B. Jones Ruth Salaets Martin Sklar EX OFFICIO MEMBERS Mayor William J. Thom Councilwoman Miriam Kaywood William Talley James D. Ruth William J. Griffith Larry Sierk TO OUR GUESTS: We welcome you to our Commission Meeting. If you desire to address the Commission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. Presiding Call to Order I. INTRODUCTIONS AND ORAL/WRITTEN COMMUNICATIONS II. APPROVAL OF MINUTES OF JUNE 10, 1976 and AUGUST 18, 1976 COMMISSION MEETING III. REVIEW OF HIGHLIGHTS OF THE ARTS SECTION REPORT OF JUNE, JULY, AUGUST, 1976 - Patsy Ray IV. OLD BUSINESS 1. Selection of a Vice Chairperson -2- 2, Up-date on M-a~eum Ad-Hoc Com~nittee - Andy Deneau 3. Up-date on Citizens Capital Improvement Committee, Cultural Arts - Earl Dahl 4. Other NEW BUSINESS 1. Request from the Museum Ad-Hoc Committee concerning the Frederick Little House - Andy Deneau 2. Co~r, ents, discussion on August 18, 1976 joint meeting with the City Council and Foundation, Where do we go from here? 3. Suggested goals and objectives of the Cultural Arts Commission for 1976-77. 4. Current status of Cultural Arts Commissioners - Earl Dahl 5. Discussion concerning CAC meeting placeD day, time, frequency - Earl Dahl 6. Selection of liaison areas: Anaheim Arts Council Anaheim Beautiful Anaheim Foundation for Culture & the Arts Library Board Orange County Arts Alliance Parks & Recreation Commission Other 7. Any questions concerning the disclosure requirements? 8. Other VI. REPORTS, COMMENTS, QUESTIONS BY COMMISSIONERS Chairman Dahl - Library Board Commissioner Brown - Anaheim Beautiful Commissioner Salaets - Foundation for Culture and the Arts, program and financial report Commissioner Jones - Orange County Arts Alliance VII o Commissioner Sklar NEXT MEETING AND ADJOURNMENT -- Next meeting, Thursday, October 14, 1976, Sir George's Smorgasbord, 400 South Euclid, Anaheim. 090176jv CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The Cultural Arts Co~mission was called to order the evening of August 18, 1976 by Chairman Jack Brown as part of the joint meet- ing of the Anaheim City Council, Cultural Arts Commission and Foundation for Culture and the Arts. The minutes of this meet- ing will be prepared by the Anaheim City Clerk. Commissioners present: Jack Brown, Earl Dahl, Mary Jones, Ruth Salaets, Marty Sklar Staff present: James D. Ruth, Director; Lloyd Trapp, Recreation Superintendent; Patsy Ray, Recreation Supervisor Guest present: Frank Lowry, City Attorney Following the Joint meeting, the Cultural Arts Commission continued in session and Frank Lowry, City Attorney, dis- cussed the State of California Conflicts and Disclosure Act of 1974 and its implications for the Cultural Arts Commission M/S/P. oEarl Dahl/Ruth Salaets...that the Conflict of Interest code be accepted by the Cultural Arts Commission. Chairman Brown reminded the Commission that his term of office was subject to termination as of July 1, 1976 and opened the floor for nominations for Chairperson° M/S/P..Ruth Salaets/Mary Jones...that Earl Dahl be elected Chairperson for 1976-77. Meeting adjourned 10:18 p.m. Commissioners Present Staff Present Guest Present Conflict of Interest Code Adopted Election of Chair- person Adjournment 090176jv ARTS SECTION MONTHLY REPORT JULY~ 1.976 o Classes - Parents and friends attended the two closing programs offered by the instrumental music instruction classes conducted the end of Julyo Scheduling of fall classes has been completed and for the first time, backgammon will be offered beginning in September. Senior Citizens - The first Hispanic-American party was held with about 25 Spanish speaking seniors hosted by 10 members of the Clubo The program was sponsored by the Parks~ Recreation and the Arts Department and the Social Services Department with a follow-up event being planned in the near future° The Senior Chorus (The Memory Melodears) and the Senior Band (The Syncopaters) per- formed at the Pearson Park Theatre° Hosts and hostesses for the nine week theatre season have been provided by the Anaheim Senior Citizens Club members° The Club Picnic was held in Pearson Park with about 200 in attendance. Plans are in progress for the All-States Picnic to be held in La Palma Park in August featur- ing the E1 Toro Marine Corps Band and the Anaheim Kingsmen Drum and Bugle Corps. Ten classes have been scheduled with North Orange County Community College District for the fall including conversational Spanish, sewing (clothing construction and pattern fitting), oil painting, macrame and weaving° Approximately 360 seniors obtained Property Tax Relief Assistance information from the professional and volunteer services available at the Chartres Recreation Center° Ana-Mod~eska Players - A Summer Trilogy highlighting American playwrights was initiated during July with the performance of Neil Simon's "The Good Doctor" and "The Orphans", an original work by Orange County playwright, Wiley Reynolds. Re- hearsals were conducted for William Inge's Pulitizer Prize winning play, "Picnic~', which rounds out the Trilogy and which will be staged in August. Anaheim Arts Council - The Council went dark in July but committee work progressed on initial plans for a membership campaign, the 1977 Soiree, and goals and objectives for the 1976-77 program year. Anaheim Bicentennial Celebration Committee - A display entitled, "Portraits of America's Presidents", was made available through the Southern California Gas Company and housed at the Anaheim Plaza from July 1-7 for the public's enjoyment° On July 4, Anaheim joined in the National Bell Ringing at 11:00 aom. to coincide with the ringing of the Freedom Bell in Philadelphia° This program was in coopera- tion with the Anaheim Ministerial Association and the Anaheim Fire Department. Thursday Spotlight - Attendance has been down this season and staff is investigating a variety of factors which may be contributing to the situation. Programs during July included the Buena Park Community Chorus, the Anaheim "Pops" Chorale, the Vescelo Folk Dance and Music, Jason Explorer Post 235 Band, and the Syncopaters and Memory Melodears (Senior Citizens Band and Chorus)~ irts Eect~on Monthly Report - July, 1976 Page -2- o 10o 11. 12. 13. 14o 15. Music Under the Stars - Continuing to be the most successful concert series, Music Under the Stars attendance has averaged about 900 with favorable audience reaction to both the Anaheim Community Band and the guest bands which included the Pomona Concert Band and the City of Orange Symphonic Band in July~ Saturday Showcase - Presented through LAD Music as a pilot program, the Saturday Showcase features a variety of popular music styles presented by semi-professional musicians with a $1.00 admission fee~ The series has not come up to expectations in that the quality of the music has been uneven and the programs have been poorly attended° Publicity is the responsibility of LAD Music and their efforts have been unable to generate an audienceo Story Theatre - Featuring "Rumplestiltskin"~ the program was well received by the primarily youthful audiences~ Attendance was not as large as previous years because the program was scheduled at smaller playground areas° Summer Shakespeare - The third annual Shakespearean production "Taming of the Shrew", has been cast and is in rehearsal° The show will be presented the last two weeks in August at the Pearson Park Theatre° Anaheim Community Band - Performing three times during July at Pearson Park Theatre the Community Band draws audiences between 1,100 and 1,200 on a regular basis. The Band averages 65 members during performances, depending upon vacation schedules which take the heaviest toll in August~ Choral Festival - The Eighth Annual Anaheim Choral Festival featured Jester Hairston as guest conductor with six participating choral groups from Southern California. Each choral group presented two individual numbers during the first half of the program and the combined chorus of approximately 125 voices, under the direction of Jester Hairston, performed a selection of numbers composed by Mro Hairston for the last half of the concerto The program was enthusiastically received with Mro Hairston and the chorus receiving a standing ovation from the 1,200 member audience. During the encore, Mro Hairston came into the audience and shook hands, encouraging everyone to greet their immediate neighbors in the same fashion. Reaction to the Festival from the Buena Park Community Chorus as related by Director Tommy Tomlinson, was "This was the best choral festival we have participated in." Citizens Capital Improvement Committee, Cultural Arts - A presentation about the redevelopment plans for downtown Anaheim was given by Knowlton Fernaldo Tom Liegler Director of the Convention Center, Stadium and Golf Courses will be the guest speaker at the August 4 meetingo The Committee is gathering information concerning facili- ties available for the arts and the needs of the arts groups within the city. Staff Artist - Vivian Chang replaces Ken Church who obtained a full time position with a private firm. Miss Chang has considerable professional experience on a free-lance basis and will be working part-time with the entire Department° Associated Councils of the Arts Conference - Patsy Ray attended the annual ACA Con- ference in Seattle July 21-24o The theme was "Cities, Counties, and the Arts" featuring presentations by Mayor Wes Uhlman of Seattle~ Nancy Hanks, Executive Director of the National Endowment for the Arts, and Louis Harris, Harris Poll and President of the Associated Councils of the Arts° 090176jv AN~IEiM PARKS, RECREATION AND THE ARTS DEPARTMENT ARTS SECTION MONTHLY REPORT AUGUST, 1976 Classes - Ail fall classes have been scheduled with adult social dance beginning the end of August and the remainder starting during September. Senior Citizens - The All-States Picnic was a large success with approximately 2,000 seniors attending throughout the day. Entertainment was provided by the E1 Toro Marine Corps Band z%,~d the Anaheim Kingsmen Drum and Bugle Corps which was very well received. Many dignitaries attended the picnic, including Mayor Thom and the City Council members; Orange County Supervisors Ralph Dietrich and Ralph Clark; Assemblymen Briggs, Nestande and Carpenter; Uo S. Congressman Jerry Patterson; Shirley Knuppel representing State Senator James l,~etmore; Orange County Senior Citizens Program Director Walter Scales and James Ruth, Director, Anaheim Parks, Recreation and the Arts Department. Judges for the displays made by the seniors for each state's table were: Gary Krieger, B~ & 7?~creation Commission Chairman; Mary Jones, Community Affairs Manager at Disneyland; Joe Wade, President of the Anaheim Bicentennial Commission, Sarah Pearson, Mother Colony Household and Mary Lanier~ Program Director of the Orange County Senior Citizens Program Office° Approximately twenty Anaheim merchants donated door prizes for the event. Revisions of the club's By-laws have been completed. The revisions are awaiting final aFproval from the Executive Board before being presented to the Department and General Membership for final acceptance. Final arrangements have been made for Senior Camp Bluff, which~will take place in early September. Fifty seniors will be attending this first-time event° The summer swim program continues to be successful, and has served over 100 seniors this year. Average daily attendance at the pool has numbered 35. The Senior Health Fair will be held next month at La Palma Park. Flu shots, blood pressure testing, hearing tests, food booths and many other booths will be available for the seniors. Three hundred and ten seniors participated in the August tours. Ana-Mod~eska Players - The last two performances of "Orphans" was held the first weekend in August followed by six performances of "Picnic" during the remainder of the month. Total attendance for the summer trilogy was 988. Anaheim Arts Council - The 1977 Soiree and Auction Extraordinaire will be held April 23 at the Grand Hotel° The Box Office is continuing to do a good business with ticket sales for surfer and fall events° Tickets for the December presentation of "Nutcracker Suite" ballet have already been committed. Work continues on the formulation of a membership drive with consideration being given to business member- ship to provide financial assistance. Arts Section Monthly Report - August, 1976 Page -2- 10. 11. Thursday Spotlight - The season closed on August 5 with a program by the Long Beach Junior Concert Band. Attendance for this event was approximately 450° Music Under the Stars - August featured the Long Beach Municipal Band and, for the concluding concert of the nine week series, the Anaheim Community Band° Total attendance was 1~550 for the two events. Saturday Showcase - A popular music program was presented under the auspices of LAD Music on August 7 followed by the 15th Air Force Band from March Air Force Base, Riverside. Total attendance was 462~ Summer Shakespeare - Six performances of "Taming of the Shrew" were presented at the Pearson Park Theatre and were well received by the total audience of 725. Citizens Capital Improvement Committee, Cultural Arts - Due to a conflict in work schedule, Barbara Riegle submitted her resignation as chairperson and the Committee selected Rose Anderson and Judith Hilleary as Co-Chairpersons. Tom Liegler~ Director of the Stadium, Convention Center and Golf Courses, spoke at the August 4 meeting concerning the use of the Convention Center and Stadium by community organizations and the experiences his department has had with booking in professional cultural programs. The Committee is establishing a Performing Arts sub-committee and a Visual Arts sub-committee to determine in depth the needs of these two areas within the community° Christmas Card Design Contest - Patsy Ray served as a Judge to select a Christmas Card design from entries presented by participants in the Therapeutic Recreation Program. All age brackets were represented among the more than 50 entries. Joint Meeting August 18, 1976 - A joint meeting of the City Council, Cultural Arts Commission and Foundation for Culture and the Arts was held August 18, 1976. A report entitled "Anaheim Cultural Arts, 1976" was prepared by staff in preparation for this meeting. A follow-up meeting will be called by the Parks, Recreation and the Arts Department with the CAC, Foundation and Arts Council to determine a direc- tion for the arts in Anaheim. Austin Peay, Assistant Recreation Supervisor in the Arts Section, submitted his resignation effective September 15 to accept a position in the entertainment division of Knott's Berry Farm. With the newly instated 120 day freeze on filling vacant positions, the Arts Section will operate with only one staff person. ANAHEIM ARTS COUNCIL }~ETING: Tuesday, September 14, 1976 - 12 Noon Broadway Anaheim Department Store Restaurant (Chafing Dish) Second Floor near elevators Anaheim Plaza, Buclid & Crescent, Anaheim *********************************************************************************** AGENDA 1. Call to Order and Introductions 2. Minutes of August 10th Meeting 3. Correspondence 4. Treasurer's Report - Patsy Ray 5. Committee Reports Calendar - Be Douglas Membership - Luby Hausman Planning Committee - June Travers Soiree 6. Announcements 7. Next Meeting - October 12, 1976 8. Adjournment ANAHEIM ARTS COUNCIL of the Anaheim Cultural Arts Commission Memorandum on the August 10~ 1976 meeting of the Anaheim Arts Council at the Chafing Dish Restaurant, Broadway Department Store. Present were: Elsie Reed, President Be Douglas~ Vice President (Anaheim Art Association) June Travers, Corresponding Secretary Patsy Ray, Treasurer (Parks, Recreation and the Arts Dept.) Violet Wheeler, Ana Modjeska Players Leta Archer, ACAC Lubyann Hausmann, Anaheim Pops Chorale Eileen Anthony, Altrusa Betty Lillis, ~CC Cultural Arts Dept. Elizabeth Collins, Califo China Painters Art Assn. Pat Lindgren, Anaheim Art Assno~ Alternate The meeting was called to order by the President at 12 noon° The minutes of the June 8, 1976 meeting were approved with the addition of the names of John Seymour and Jim Webb for SPECIAL RECOGNITION on the Soiree Committee. CORRESPONDENCE The Arts Council was asked to participate in the Cypress College "Please Be Seated" program -- to buy seats in their new Auditorium. Under our By-laws, we could not participate; only as individuals. TREASURER'S REPORT - Patsy Ray Balance on hand June 7, 1976 $6,054.93 Cas~ In Bank Petty Cash for Box Office $2,733u05 50.O0 $2,783.05 Box Office Ticket Sales Sale of VIP Luncheon Photo $ 851.00 2.50 TOTAL INCOME $ 853.50 853.50 $6,908°43 Anai~eim Arts Council Page -2- Expenditures Ticket Sales Reimbursed Box Office Salaries Soiree supplies & Historian Book Deposit to Grand Hotel for 1977 Soiree Post Office Box Rental Disneyland Hotels 1976 Soiree dinners Foundation for Cuiturc and the Arts for Cultural Arts Center Refund to Don Bro~ (Sampan Restaurant dinners) $5 Master Charge listed at $50 766°00 303.75 23.30 250.00 28.00 19681.33 1,000.00 28.00 45.00 $4~125~38 4,125o38 TOTAL UNENCUMBERED BALANCE ON HAND AUGUST 9, 1976 $2,783.05 COb~ITTEES BOX OFFICE 1. Vi Wheeler will work with Lubyann on Membership 2. Bob Carlberg and Elsie Reed will work on the Box Office and check out the possibility of selling Gift Certificates° 3. Tickets for the Nutcracker Suite last Christmas were a sellout at the Box Office° Pacific Ballet Co. will give a diversified program at Plummer on October 3, and on December 3 will present the Nutcracker Suite° Elsie will see about our selling their tickets -- a good source of income° 4o $500.00 has been set aside for the Soiree - ~77. This amount to be used to acquire antiques and to be used for printing. 5. Get schools to place tickets in our Box Office° 6. Acquire a new stool for the Box Office° CALENDAR - Be Douglas August 25 is the due date for the new calendars. We will cut down on the quantity, as none will be distributed to the schools this time. DIRECTORY Opal Kissinger may continue as an individual member. MEMBERSHIP - Lubyann Hausmann It was suggested that we extend to business for financial help. Offer, in return, membership or Patron membership called a "Charter Club"o Dues .... $10.00; $25o00~ $50°00. Have an appreciation night with awards, trophies, etco SOIREE - Vi Whealer 1977 Soiree date -- April 23. Grand Hotel~ Crystal Ballroom. Deposit $250.00. We can get in to set up at 2:00 p.m. We will call a Soiree Committee meeting in September° Jim Webb does not want to be, but will find another Chairman° EXECUTIVE BOARD MEETING This Board met to formulate and project ideas. It was expressed that Ebell should be involved in the Arts Council and more Business interest involvement. Also, we must get out a new Brochure° Anaheim Arts Council Page -3- ANNOUNCEMENTS There is a new class at the Cultural Arts Center meeting on Mondays and Wednesdaya from 7 p.m. to 10 pom. in rug making, stained glass and drawing and painting. The California China Painters Art Association will hold it's 9th Annual Exhibit on October 29 and 30 at the Buena Park Convention Hotel at 7675 Crescent Avenue (adjacent to Knott's Berry Farm)~ The Ceramics Hobby and Crafts Show will be held at the Convention Center on August 19-27. Altrusa - the oldest International Women's Organization in the world, gives grants and aid to women who wish to further their education~ Altrusa will have a fashion show in the spring° Aha Modjeska Players will present "Picnic" by ~o Inge on August 13-14; 20-21; 27-28 at the Loara Playhouse. 8:00 p.mo Anaheim Art Association - September 25-26 - Bi-centennial 13th Fall Art Festival. 9-5 p.m. First outdoor show was the last weekend in July; next, the last weekend in August, Saturday and Sunday, Betty Lillis urged the Council to back a museum for Anaheim~ She said the Ad-Hoc Museum Committee had visited 20 museums. The meeting adjourned at 1:30 p.mo The next meeting will be on September 14, 1976 at the Chafing Dish Restaurant° Respectfully submitted by June Travers Recording Secretary pro tem JT:Jv PLACE: '~ur Seasons Cafeteria .$63 South Anaheim Boulevard Anaheim, California DATE: Thursday, July 8, 1976 5:00 p.m. - 7:00 p.m. CO~ISSIONERS Jack E. Brown, Chairman Earl E. Dahl Mary B. Jones Ruth Salaets Martin Sklar EX OFFICIO I~MBERS: Mayor William J. Thom Councilwoman Miriam Ka)n~ood William Talley James D. Ruth William J. Griffith Larry Sierk TO OUR GUESTS: We welcome you to our Co~mission Meeting. If you desire to address the Commission, please do so when called for under Agenda Ite~ 1. Please identify yourself, include your nmue and address, and then make your statement. Presiding Call to Order I. INTRODUCTIONS AND ORAL/WRITTEN CO~4gNICATIONS II. APPROVAL OF MINUTES OF JUNE 10, 1976 COMMISSION METING III. REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT OF JUNE, 1976 (Pink sheets attached) -- Patsy Ray IV. OLD BUSINESS 1. Up-date on ~useum Ad-Hoc Committee - Andrew Deneau, Chairman 2. Up-date on the Citizens Capital Improvement Committee - Andrew Deneau, Chairman 3. Other Vo NEW BUSINESS 1. Discussion concerning pending meeting with the City Council and Foundation Board - Jack Brown 2. Election of Chairperson 3. Election of Vice=Chairperson 4. Other -2- VI. REPORTS, COb~MENTS, QUESTIONS BY CO~ISSIONERS Chairman Brown - Anaheim Beautiful Commissioner Dahl - Library Board Commissioner Jones -- Orange County Arts Alliance Commissioner Salaets - Foundation for Culture and the Arts, program and financial report. NEXT MEETING AND ADJOURNMENT -- Next Meeting, Thursday, August 12, 1976, Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim. 065076jv -3- CITY OF ANAHEIM CULTURAL ARTS CO~ISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, June 10, 1976 at S:00 p.m. in the Pour Seasons Cafeteria, 1S63 S. Anaheim Boulevard, Anaheim. The meeting was called to order by Chairman Brown at S:20 p.m. Commissioners Present: Jack Brown, Violet Wheeler, Earl Dahl, Ruth Salaets, Martin Sklar, June Travers Staff Present: James D. Ruth, Director, Parks, Recreation ~ the Arts Department; Patsy L. Ray, Recreation Supervisor, Sharon Ericson, Secretary Guests Present: Andrew Deneau, Anaheim Heritage Committee M/S/P..Wheeler/Salaets...to approve the minutes of the May IS, 1976 meeting as mailed. Patsy L. Ray reviewed the highlights of the Arts Section monthly report. The Family Theatre had a first with a presentation of "Magic! It's What You See". The Department attempted to form a magic club over the past few years but was not funded to do so. Members of the Orange County Magicians Club were invited to per- form and it was very well received. Members of the Therapeutic Recreation Program were also invited to the magic show and they also enjoyed it very much, so much so that they even participated. "The Corrido", presented by Dr. Fuentes of the Chicano Studies Department at Cal State Fullerton, was a bilingual program of Mexican folk songs depicting the history and events surrounding the Mexican Revolution. This program was very well received by both the Spanish and English speaking people. A marichi band demonstrated the Corrido featuring both vocal and instrumental interpretations. This was the first of several Spanish programs we expect to present in the future. "An Evening With Ray Bolger" and "The Young Americans" were both very well received including standing ovations and the audience remaining more than 50 minutes after the curtain came down to greet the guest performers. The Citizens Capital Improvement Committee, Cultural Arts, has met and there are 42 members on the Committee. They have formed 2 sub-committees, one on facilities and one on a theatre. They will meet again on July 6 as a total Committee and in the mean- time the sub-committees are meeting on their own. Members represent a broad area of interest. They are charged by the City Council to look at the needs of the Cultural Arts for Anaheim for the future. Call to Order Commissioners Present Staff Present Guests Present Minutes Arts Section Report Citizens Capital Improvement Committee, Cultural Arts Commissioner Sklar arrived at 5:30 p.m. Page -2- CAC June 10, 1976 General comments were discussed concerning the immediate past year of the Cultural Arts Commission's activities as well as the CAC's directions since its inception. It was noted that much effort had been extended originally upon the formation of the Foundation for Culture and the Arts and the Cultural Arts Center. Recently, however, the emphasis had been upon the historical aspects revolving about a museum. lea'. Ruth left at 6:15 p.m. M/S/P..Sklar/Salaets...The Cultural Arts Commission recommends that, in conjunction with the community, the Department of Parks, Recreation and the Arts and various groups involved in the arts, the role of the Anaheim Cultural Arts Commission be re-assessed and in this concept, the CAC specifically requests a re- definition of it's role in Anaheim, 1976 and the needs, goals and objectives of the community in ail the arts. The following, in the Commission's views specifically require re-assessment: 1. What should be the Commissions' role in coordinating the activities of the arts in Anaheim? 2. ~hat should be the relationship with the Parks, Recreation and the Arts Department and the Parks and Recreation Commission? 3. ~[hat should be the relationship to and interface with the Anaheim Cultural Arts Center and the Foundation for Culture and the Arts? 4. What direction should it seek and receive from the City Council in any Ad Hoc Committees in culture and the arts the City Council may establish? Commissioner Bro~ requested of Patsy Ray to draft this in the form of a letter to the City Council as well as this motion being in the minutes, with copies to all involved. M/S/P..Sklar/Travers...that the Cultural Arts Commission question the amount of money in the City budget, as it re- lates to the Cultural Arts Center because of the lack of professional direction over the past few years. Andy Deneau reported that at the first meeting several new persons were in attendance which was very encouraging. Jane Cook has been appointed to handle publicity and they also will attempt to provide a monthly bulletin on'.the committee's progress. Five sub-committees have been formed: [1) Facility; (2) Staffing; (3) Financial Planning and (4) a. Content and b. Activities and programs; and (S} Admini- stration. Where Do We Go From Here? Request for Reassessment of the CAC role Question'fund for the Cultural Arts Center ~useum Ad-Hoc Committee Page -3~ CACFdnutes June 10, 1976 ~tr. Deneau mentioned the various tours the Comraittees will be taking in the immediate future and he presented each Commissioner w/th a schedule. The field/work trips will include the Newland House in Huntington Beach, the Gamble house in Pasadena, the California Historical Society, and the Huntington Library. They are looking forward to talking to the Huntington Library's 'boney man" as they have 144 full time employees and receive no support from the city and they have a $30 Million dollar endowment which was not a gift from the family. Next will be the Pasadena Historical Society which is a 22 room home with 2 guest houses built around the turn of the century followed by the South West M~seu~. The "big one'* will be on June 28th spending the a.m. in the L.A. County ~useum of Natural History which will cover 4 different locations and an afternoon visit to Heritage Square. Commissioner Brown asked how they would be going on these trips and general discussion ensued on the possibility of utilizing bussing and using budgeted funds of the Commission. bit. Deneau remarked he would rather the Commission not use their funds for the bussing, but since the Pasadena Historical Society will entail a $1.00 charge per person, they would be receptive to assistance in that area. ~/S/P..Travers/Dahl...to absorb the expense involved in entrance fees incurred by the Ad Hoc Conunittee's research committees. Mr. Deneau will issue a complete report of the excursions to Patsy Ray who will in turn see that the Commissioner's receive a copy of same o The sub-committees will gather their information and the Ad Hoc committee as a whole will cover all this information in July with a traget date of early August to devote to negotiations w/th the City Fathers. June Travers reported that the Arts Council met this past Tuesday under the new direction of Elsie Reed, President. It was baslcally a resume of thinls past and thinis belinnini. Vi Wheeler reported $S,076.8S was the net income from the Soiree and after presenting $1,000 to the Foundation, $1,000 to the Players for the Performing Arts and the Anaheim Civic Theatre and $1,755 for salaries of the Box Office, and a starting fund of $500 for next year~s Soiree, this left a balance of $821.85. June Travers mentioned the Arts Council definitely wants to expand the Box Office and this balance will help in this matter. ~useum Field/ Work Trips Arts Council Page '4- CAC ~tinutes June 10, 1976 ~larty Sklar invited the members of the Commission to attend a bene£it for the California Institute of the Arts. Patsy Ray read the correspondence which included the resignation of Violet F. Wheeler effective inunediately £ollowing the June 10, 1976 Commission meeting and the resignation of June Travers effective June 11, 1976. After discussion, it was felt that with the resignations of the 2 Commissioners, it ~ould be inappropriate to vote on the new Chairman and Vice Chairman for the Commission. The item was tabled until the July meeting. The next meeting will be at the Four Seasons Cafeteria at 5:00 p.m. on Thursday, July 8, 1976. The meeting adjourned at 7:30 p.m. Calif. lnstitue of the Arts Resi/nations of Commissioners Election of Chairman and Vice Chairman Next Meeting/ ~ljournment 065076jv ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTmeNT ARTS SECTION MONTHLY REPORT JUNE, 1976 Classes - Summer class enrollment currently tallies 12 in bridge, 29 in cake decorating~ 32 in Hawaiian and Arabian dance, S2 in social dance, 28 in yoga and 187 in instrumental music. Late enrollment is still being accepted which will change the above figures. Senior Citizens - The third annual New Members Tea and Fashion Show entertained over $S0 seniors with fashions and designs created and modeled by the sewing students. The sewing classes are in cooperation with the Adult Education, NOCCCD. A guest model was Donna Adrain, Miss Anaheim of 197S, whose mother attends the sewing program at the Senior Citizens center. Other Adult Education classes offered this summer at the Chartres Recreation Center include advanced sewing, oil painting, basic drawing, and conversational Spanish. Art work from the NOCCCD classes will be displayed at the Pomona Federal Savings and Loan in Anaheim beginning July 1 along with the handmade Bicentennial quilt and afghan created by the Seniors. The Executive Board is updating and revising the current by-laws of the Senior Citizens Club to accommodate the rapidly growing membership. Approximately 800 new members have joined since the first of the year with over 200 received dur- ing June. Membership is projected to reach 4,000 for the year. Programs in preparation include the Eighth Annual All-States Picnic set for August 28, the first Anaheim Hispanic Party to be presented in cooperation with the Social Services Department to reach the Spanish speaking senior citizen, and the senior summer camp program at Camp Bluff Lake which featured a slide show during June to inform the seniors about the camp and its facilities. Over 40 seniors have signed up to attend the camp in September. The Professional Recreators and Educators for Senior Citizens Associations (PRESCA) was hosted in June at the Chartres Recreation Center which was selected for the meeting because of the outstanding senior citizens program and facilities. Mr. Jim Ruth was the guest speaker. Approximately 2S members of the Anaheim Senior Citizens Club attended the first Orange County Council on Aging meeting in Garden Grove with A1 Hutson, past ASCC president and current president of the Orange County Senior Citizens Presidents Club, in attendance. Fifteen seniors swam a combined total of 81 miles in the Katella High School Swimathon and the participants received certificates of recognition from the swim team. Proceeds of the Swimathon will go towards the Senior Health Fair. Over 90 seniors have enrolled in the Department's senior swim program at Anaheim High School where swimming and diving instruction are available on a voluntary basis. A new golf club is being formed with the assistance of the pro at Anaheim Municipal Golf Course. Over 70 seniors have indicated a strong interest in the golf club. Arts Section Monthly Report - June, 1976 Page -2- Ana-Modjeska Players - Rehearsals were conducted during June for the first show in the Summer Trilogy, "The Good Doctor", which will be staged the first three weekends in July at the Anaheim Civic Theatre at Loara Elementary School. Auditions for the second portion of the Trilogy, "The Orphans", were held and rehearsals are underway. Play dates for "The Orphans", an original work by a local Orange County playwrite, will be the last two weekends in July and first weekend in August. Anaheim Arts Council - Elsie Reed was elected as the new president of the Arts Council and will be working with the Executive Committee to devise goals and objectives for the forthcoming year. Anaheim Bicentennial Celebration Committee - Meredith Willson, author-lyricist- composer, of "The Music Man" stole the show at the opening night of the program which featured Pernell Roberts as Professor Harold Hill. Mr. Willson received a framed proclamation and a statuette of the Big A from Councilwoman Kaywood in pre-show activities and conducted the finale which highlights his famous "Seventy- Six Trombones". "The Music Man" was warmly and enthusiastically received by approximately 4,500 in attendance at the six performances. The Portraits of America's Presidents display is scheduled to be on view at Anaheim Plaza July 1-7 and is provided through the Southern California Gas Company. The community has been invited to participate in the National Bell Ringing on July 4 at 11:00 a.m. and all Anaheim Fire Department stations will sound their sirens to initiate the celebration. Plans are being considered for a Recognition Ceremony to be held in January, 1977 to thank the many people who have participated in the Anaheim Bicentennial Celebration Committee activities. Thursday Spotlight - Offering a variety of choral, instrumental and dance pro- grams, the Orange Empire Chorus of the S.P.E.B.S.Q.S.A. opened the season on June 17 with an audience of about 4S0. Music Under the Stars - Featuring Anaheim Community Band which serves as the official host band of the series and concert bands from throughout the surround- ing communities, the first concert program drew an audience of about 650. Showcase Productions - A new concept of offering entertainment with an admission of $1.00 per person on Saturday evenings opened June 19 to a small but apprecia- tive audience of about 1S0 enjoying the big band sound of "T.C.'s 20". It is anticipated that this program series will grow as the public becomes more aware of the season. Storybook Theatre - Casting has been completed and the troupe is scheduled to tour ten playgrounds and park locations from July 12 through July 16 with "Rumplestiltskin". Arts Section Monthly Report - June, 1976 Page -3- 10. 11. 12. 13. 14. IS. "The Taming of the Shrew" - Auditions have been completed and the show goes into rehearsal the first week in July. Six performances are slated for the Pearson Park Theatre the last two weekends in August. Pearson Park Theatre - The new seating deck has improved sight lines tremendously. Soil cement applied to the main entrance of the theatre has provided a temporary substitute for a final finish to the dirt/dust surface. Enrichment Programs - An English and Spanish speaking audience of over 350 enjoyed E1 Ballet Olchi at La Palma Park on June 21. The Santa Ana based troupe featured a program of Ballet Folklorico and Mexican Polk Songs including authentic costumes and mariachi accompaniment. Museum Ad-Hoc Committee - ToUrs have been conducted of the Newland House in Huntington Beach, the Gamble House in Pasadena, the California Historical Society and Huntington Library in San Marino, the Pasadena Historical Society, the Southwest Museum and Heritage Square in Highland Park, and the Los Angeles County Museum of Natural History. The Ad-Hoc Committee will meet in July to digest the information and make recommendations to the Cultural Arts Commission. Citizens Capital Improvement Committee, Cultural Arts - A Buildings sub-committee and a Theatre sub-committee have been formed and are currently exploring various avenues of information pertinent to their subjects as they relate directly to the arts. Knowlton Fernald of Redevelopment will discuss the current plans for down- town Anaheim with the committee at their July 6 meeting. Rape Prevention - A film presentation of "How To Say No To A Rapist - And Survive" was made to an audience of 68 ranging in age from teenagers to senior citizens. The film was followed by an open discussion session conducted by Officer Hess of the Anaheim Police Department who provided the program in cooperation with the Parks, Recreation and the Arts Department. 070176jv ~NAHEIM ARTS COUNCIL cf the Anaheim Cultural Arts Co~r~ission Memorandum on the June 8~ 1976 meeting of the Anaheim Artz Council at the Chafing Dish Restaurantt Broadway Department Store. Present were: Elsie Reed~ President Be Douglas~ Vice President (Anaheim Art Association) Nancy Jenkins, Recording Secretary (ACSD) June Travers~ Corresponding Secretary (ACAC) Patsy Ray, Treasurer (P.R.A. Dept.) Violet Wheeler, Aha Modjeska Players Bob Carlbergt AUHSD Elva Haskett~ AnaheimDoll C1%%b Arnie Kirsch, ACES Leta Archer, ACAC L~ubyann Hausmar~n, AnaheimPops Chorale GUEST: Stan Pawlowski President Elsie Reed opened the meeting at 12:15o The minutes of the May 11, 1976 meeting were approved with the addition of Opal Kissinger"s n~me to the list of peOPle attending the meeting. TRF~SURER~S P~PORT Balance on hand May 11, 1976 Cash In Bank Petty Cash for Box Office $6,004.90 50~00 6~054.93 $1~603o70 Incom. e Box Office Ticket Sales Soiree - Dinners and Auction Redeposit Soiree Starter Payment Skillet/Overage TOTkL INCOSLE ~enditures Ticket Sales Reimbursed Box Office Salaries Soiree Supplies Consignments for Artists B~a-Modjeska Players for ACT Refund on Skillet Loss On Skillet Payment TOTBL E~LDENDITURES 213.00 5~538.47 511.00 1~50 ~263o97 191.70 135o00 154.54 300.00 I~000o00 30.00 i.50 1~8i2.74 6~263.97 !,812~74 UNENCU~3ERED ~-~J'~CE O~ ~U~ND JL~{E 7~ 1.976 $6~054.93 Anaheim A~ts.Council - Page 2 197.6 Soiree 1. Attendance: 157 Finances Auction Dinner Donations $5,444.00 2,119.00 12.5.00 7,688.00 3. Expenses 27611.15 4. Income $5,076.85 Distribution Foundation Players Box Office Salaries "77 Soiree Starter $1,000%00 l~O00.O0 1,755.00 500.00 $ 821.85 NEW CO-~ITTEE CHAIP~N 1. BOX Office ~'Vi Wheeler~ with Bob Carlberg working on the construction of possible new facilities at the Anaheim Mall. 2. Directory - Opal K~sslng~r Publicity - Bob Ca~lberg 4. Membership - Lubyann Hausmanno A discuSSion was held on the need to revise the current membership° SOIREE COMMtT~E~ _R~PORT i. A discusaioh-was held conc~rning va~idating of parking at Disneylanao There was a differ~lce of opinion expresee~o The bill was received from Disneyland as follows: Amount on dinners - '$1,709o73 Rebate on liquor - 28.40 Amount owed $1,68!~33 3, It was suggeste~ t~at merchants pick up the ~!~nting cost of the tickets for 1977. A committee is going' t© search out a new location to hold the Soiree and set up a definite date. A meeting should be held. to select a new General Chairman and Co-chairman for 1977~ ~naheimA. rts.~qun_p$1 - Page 3 NEW BUSINESS A planning cc~mittee of the following members was established: June Travers, Vi Wheeler~ Nancy Jenkins, Be'Douglas, Bob Carlberg and Lubyann HauSmann. ANNOUNCF~NTS..0F ACTMTIES 1. On June 18 the op~ning of "Music Under The Stars" program will be at Pearson Park. 2. On June 18r for two weekends, "~4usic Man" will he presented. 3. "Stand Up and Cheer" will be presented on June 18. 4. Beginning on July 2~ for three weekends~ the Ana Modjeska Players is going to present ~Good Doctor". 5. Beginning on July 23, for three weekends, the Aha ModJeska Players will present ~The Orphans". 6. On July 28~ 29, and 30~ at Santa Aha Library, the International Photographers Show will begin at 8:00 p.m. each day. The Anaheim. Art Association Board of Directors will put on an Art Exhibit in Gallery A at the Culturat Arts Centerthrough July 31, 3.976. The Women"~ Division of the Chamber will put on an Art Exhibit entitled "Golden Years~: during the month of August. SPECIAL Our sincere thanks to Stan Pawlowski for doing such a superb job as auctioneer for our 1976 Soiree. Bob Carlberg conveyed our gratitude, with a picture of Stan and John as auctioneer° The meeting was adjourned at 1:00 p.m. The next meeting will be on August i0e 1976 at the Chafing Dish Restaurant. Respectfully submitted by NANCY JENKINS Recording Secleta~-~y ANAHEIM CULTURAL ARTS CON~ISSION AGENDA PLACE: ~ Seasons Cafeteria 1363 South Anaheim Boulevard Anaheim, California DATE T--Fffi~sday, June 10, 5:00 pm - 7:00 pm 1976 COMMISSIONERS ,Jack E. Brown, Chairman /Yiolet Wheeler, Vice Chairman · /Earl E. Dahl Mary B. Jones /Ruth Salaets M~artin Sklar~:3o ~une Travers EX OFFICIO MEMBERS: Mayor William J. Thom Councilwoman Miriam Kaywood William Talley J~f~es D. RuthM William J. Griffithi/ Larry Sierk TO OUR GUEST: We welcome you to our Commission Meeting. If you desire to address the Commission, please do so when called for under Agenda Item 1. Please identify yourself, include your name and address, and then make your statement. Presidin~z~ ~ Call to Order ~.~-~o2~) P.M. I. INTRODUCTION AND ORAL/WRITTEN COMMUNICATIONS II. APPROVAL OF MINUTES OF N~Y 13, 1976, COMMISSION MEETING. III. REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT OF MAY, 1976 (Pink Sheet attached) -- Patsy Ray IV. OLD BUSINESS ~s~/~e~? Andre~-D~neau, Chairman 1.Up-date on Mu~um Ad-Hoc Committee - 2. Where do we go from here? Long-range recommendations concerning the relationship of the Ad-Hoc Committee and the Commission -- Jack Brown. 5. Other V. NEW BUSINESS 1. Ideas and suggestions for goals and objectives Commission -- Jack Brown for 1976-77 for the 2. Election of Chairperson 5. Election of Vice-chairperson -2- 4,. Other '. ,, VI. REPORTS, COMMENTS, QUESTIONS BY COMMISSIONERS Chairman Brown - Anaheim Beautiful Commissioner Dahl -- Library Board Commissioner Jones -- Orange County Arts Alliance Co~issioner Salaets -~ Foundation for Culture and the Arts, program and financial report. Commissioner Sklar -- Parks and Recreation Commission Co~issioner Travers - Anaheim Arts Council Commissioner Wheeler VII. NEXT MEETING AND ADJOURNMENT-- Next Meeting, Thursday, July 8, 1976, Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim CITY OF ANAttEI~ CULTURAL ARTS COMmiSSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, May 13, 1976 at 6:00 p.m. in the Anaheim City Council Chambers. A quorum being present, the meeting was called to order at 6:20 p.m. by Chairman Brown. Commissioners Present: Jack Brown, Violet Wheeler, Earl Dahl, Mary Jones, Ruth Salaets. Staff Present: Patsy Ray, Recreation Supervisor, June Vandiver, Secretary. Guests Present: Councilwoman Kaywood, Andrew Deneau, Anaheim Heritage Committee. Commissioner Brown referred to a letter from Marry Sklar indicating he would be in Florida on business and could not attend the May 13 meeting. M/S/P..Wheeler/Jones. o.tO accept the minutes of the April 8, 1976 meeting as mailed. Miriam Kaywood left at 6:35 p.m. Patsy Ray discussed the "76 bi 76" improvisational theatre program which toured the Junior and senior high schools and the Folk Tales theatre program which toured the elementary schools, for a combined attendance of 11,500. The Enrichment Program featured Mattie Lascoe dance studio in the second of the Portrait of the Artist series. Miss Lascoe gave a lecture-demonstration on the dance, dancer and choreography. A bilingual program on the Mexican folk songs, the Corrido, will be featured in May. The Wagner house pipe organ has been installed at the Cultural Arts Center, according to Commissioner Wheeler. Commissioner Brown reported there has been no response to date on the status of the committee formed by the Foundation for Culture and the Arts to research an interim performing arts facility. Commissioner Dahl reported the Library Board met on Wednesday evening, May 12, 1976, to discuss budget. The branch libraries are scheduled to open June 16. Commissioner Dahl will see that the Commissioners receive invitations to the open house of the new libraries. Recommendation to close the Washington Library and return the stock to the main library was made by the Arthur Young study. Regarding the proposed museum, the Library Board refers to City Council for any action. Commissioner Jones reported there will be a meeting this weekend in San Diego of the California Arts Council. Commissioner Jones also reported the Orange County Arts Alliance will be taking action regarding increasing their membership. Call to Order Commissioners Present Staff Present Guests Present Correspondence Reviewed Minutes Arts Section Report Wagner pipe organ Interim Performing Arts facility Committee Library Board Orange County Arts Alliance Pa~e 2 CAC Minutes May 13, 1976 Commissioner Wheeler reported the 1976 Soiree was a great success, both financially and socially. A committee will be meeting to completely evaluate the Soiree and plan the 1977 Soiree. They are now looking for a Chairman and Co-Chairman for 1977. The newly elected officers for 1976-77 are: Elsie Reed Bernice Douglas June Travers Nancy Jenkins Patsy Ray President Vice President Corresponding Secretary Recording Secretary Treasurer General discussion ensued on the format and direction for the public forum on the proposed museum which will be held immediately following this meeting. Mr. Deneau mentioned he had attended a 2 day workshop session in Riverside on how to start and finance a museum. He also requested the Commission to evaluate and hopefully vote on Proposition 7 which will be on the ballot for the forthcoming election to provide a tax break for historical structures. Ruth Selects arrived at 7:24 p.m. The meeting adjourned at 7:29 p.m. The next meeting will be Thursday June 10, 1976 at the Four Seasons Cafeteria, at 5:00 p.m., located at 1363 S. Anaheim Boulevard, Anaheim. Anaheim Arts Council Proposed Museum public for,-- Adjournment/ Next Meeting 052276Jv:50 ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTMENT ARTS SECTION BqONTHLY REPORT MAY, 1976 Classes - Ail summer classes have been scheduled which will include a six- wee-~ssion of instrumental music instruction for grades 4-12 at three locations, bridge, cake decorating, social dance, Hawaiian and Arabian dance and yoga. Senior Citizens -May is Senior Citizens Month across the United States and over 250 Anaheim seniors heard Josephine Smith, a retired social worker and one of the organizers of the Grey Panthers, speak on America's Tri-centennial and the contributions of today's seniors to future generations. The 4th Annual Spring Fling featuring the Memory Melodears (chorus), the Syncopaters (band) and the Keenage Players (theatre group) presented their program, Our American Heritage, to an audience of over 600. Costumes and scenery were made by the members of the groups. The Third Generation Senior Prom, based on a typical high school senior class prom of forty years ago, was enthusiastically attended by $00 Anaheim seniors with entertainment, refreshments, decorations and dance music themed accordingly. Plans for the Second Annual Health Eair to be conducted in the Fall in cooperation with Anaheim Memorial Hospital are underway and the committee of over 40 members is now meeting monthly. The Junior Ebell Club has approached the Senior Citizens Club about sponsoring a Senior Citizens Garden program to begin in September. The Junior Ebells will supply seeds and garden supplies and coordinate volunteer youth groups to assist Seniors in starting their own vegetable gardens. The Geritol Follies, sponsored by the Anaheim YMCA, featured the Anaheim Senior Citizens Swim Club with 12 of the 20 performers having learned to swim through the Department's Senior Swim Program. An average of 370 seniors per month take advantage of the travel program through the Senior Citizen Club. The Day Center wheel chairs. participants. which is about took 11 participants to Disneyland with all but 2 requiring It was the first visit to Disneyland for four of the Attendance at the Day Center is currently averaging 12 the maximum the room can adequately handle. Ana-Mod~eska Players - Celebrating their seventh birthday, the Players enjoyed 'a slid~ presentation on Orange County Pioneer Women with an emphasis on Madame Helena Modjeska by Mrs. Ella Lee of South Laguna. Auditions have been completed and rehearls are in progress for the first Summ. e.r Trilogy presentation, The Good Doctor . The Players were the recxPxent of$1000 from the Anaheim Arts Council for the utilization in the renovation of the Anaheim Civic Theatre at Loara Elementary School. Arts Section, May, 1976 Monthly Report -2- Anaheim Arts Council The Third Annual Soiree and Auction Extraordinaire was thoroughly enjoyed and supported by 157 guests who assisted in raising approximately $SS00 for the arts in Anaheim. Kudos go to Stan Pawlowski and John Seymour for their expertise as auctioneers extraordinaire. Recipients of the benefit effort include the Anaheim Foundation for Culture and the Arts for use in projects at the Anaheim Arts Center, to the Ana-Modjeska Players for renovation of the Anaheim Civic Theatre and to the Anaheim Arts Council to provide services to meet the various needs of all arts organizations. Anaheim Bicentennial Celebration Committee - An Evening with Ray Bolger ~nd The Young Americans were enthusiastically received as the first two programs in the "Shake Hands With America;" Bicentennial program series. Rehearsals for "The Music Man" are in process and plans are underway for honoring Meredith Willson on opening night, June 18. Participation in the National Bell Ringing on July 4 at 11:00 a.m. is being encouraged by the Anaheim Ministerial Association in cooperation with the Bicentennial Committee to coincide with the simultaneous ringing of bells throughout the nation in commemoration of the identical time when American independence was declared 200 years ago. Family Theatre - "Magic! It's What You See" was presented by four magicians from the Orange County Academy of Magical Arts, a club for magicians of all ages devoted to furthering the magical arts. Contact was made with another magic club as a result of this program and both organizations are eager to participate next year. Pearson Park Theatre Season- Thursday Spotlight will showcase a variety of music and dance programs presented by the local community. Music Under the Stars featurers band concerts on Friday evenings, five of which are by the host Anaheim Community Band and four of which are by guest bands. Show Case Productions will be held on Saturdays and feature some admission and some free programs based on musical presenta- tions and concluding with six performances of "Taming of the Shrew" under Departmental auspices. Pea.rson Park Theatre - The facility is improved over previous years but is far from the quality theatre which will be available upon completion of the renovation plans. Some electrical work remains to be finished prior to the 1976 Summer Season but the majority of the work is completed. A total of 28 concerts and 6 performances of a play are scheduled in the theatre in addition to any requests by the community for utilization of the facility. Enrichment Prpgrams - Dr. Fuentes of the Chicano Studies Department at Cal State Fullerton narrated a bilingual program on The Corrido, Mexico's folk songs depicting the history and events surrounding the Mexican revolution. A Mariachi band demonstrated the Corrido and featured both vocal and instrumental interpretations. The program was conducted at La Palma Park on the Show Wagon and was well received by both the English and Spanish speaking audience. Arts Section, May, 1976 Monthly Report -3- 10. Museum Ad-Hoc Committee - Twenty-five (25) members of the committee met M~y 25 to elect Andy Deneau as their chairman with Karen Gartner as vice- chairman and Bill Jones as recording secretary. Future meetings will explore the concept of the museum, funding, administration, exhibits, facilities and both short-term and long-range direction. 11. Citizens Capital Improvement Committee - The Cultural Arts Committee has 42 memberi and selected Barbara Riegle as their interim chairman. Plans are to investigate the needs of the community in the arts and make appropriate recommendations concerning the alternatives available for meeting them. 12. _R~ape Prevention - Presentation of the film, "How to Say No to ~ Rapist ~-{d Survive" was made to city employees and response was so favorable that a city-wide viewing, open to the public, has been scheduled on June 21 at the Martin Recreation Center in La Palma Park. The program is being offered by the Community Services Division of the Police Department in cooperation with the Parks, Recreation and the Arts Department. PLR:oo 6-7-76:45 A~AHEIM ARTS COUNCIL of the Anaheim Cultural Arts Co~mission Memorandum on the May 11, 1976 meeting of the Anaheim Arts Council at the Chafing Dish Restaurant, Broadway Department Store. Present were: Robert Car]berg, President (AUHSD) Patay Ray, Treasurer (APRAD) Nancy Jenkins, Secretary (ACSD) Vlolet Wheeler, Aha Modjeska Players Elva Haskett, Anaheim Doll Club Elsie Reed, Individual Betty Liliis, women"s Division, Chamber of Commerce Lubyann Hausmann, Anaheim Pops Chorale President Carlberg opened the meeting at 12:15. April 13, 1976 were approved. TREASURER' S REPORT Balance on hand April 13, 1976 Cash In Bank $ 1553.70 Petty Cash for Box Office 50.00 Income Box Office ticket sales 1/2 ham 4onation, Karcher Soiree tickets Total Income 208.00 50.00 1949.00 Expenditures Ticket sales reimbursed Box Office salaries Soiree Starter Total Expenditure $249.30 135.00 511.00 Unencumbered balance on hand May 11~ 1976 The minutes of $ 292.10 2207.00 $2499.10 -895.30 $1603.50 ~ahe~mArts Council - Page 2 CORRESPONDENCE 1. A brochure from the "Ray of Hope" was received asking for donation items. 2. The California Arts Council will meet frem 14 through 16 of May at a Public For~ in San Diego. 3. A letter was received from Northrop Corporation regarding information on applying for a grant. SOIREE - A discussion was held and the following was reported: 1. 'Monies received: $5,430.50 2,019.00 125.00 for Auction for Dinner as donations $7,574.50 Total 2. Dissatisfaction with the buffet was expressed° Improvement should be sought for n~xt year. 3. Everyone should be encouraged to ~ign in so an accurate record of number attending can be kept. 4o Silent Auction {a} Each piece should have bigger tags and letters. (b) The system should be revised as %here mas tOO much bookwork. (This applies to all sections~ not only the silent auction) (c) There should be more availability to items. 5. Security needs to be assured all during the set-up time. 6. Validated parking was suggested. 7. IneXpensive name tags might be considered. Hostess should b~ used for seating. 9. All in all, the Soiree was a success{! BOX OFFICE No report Anaheim ~ts Counci~i - Page 3 OLD BUSINESS A. CARROUSEL - Suggestions for our booth in 1977 were made as 1o A better position should be requested. 2. A larger booth with a walk-in arrangement would be favored° 3o The display should include pictures a~d/or representation of the member organizations. Public Forum will be held in the City Council Chamber Office on Thursday, May 13~ 1976 at 7:30 p.m. The topic will be the ..~naheim C. Other - We are still a member of the Orange County Arts Alliance° NEW BUSINESS A. Bob Carlberg, President, distributed copiesof his a~]ual president"s report to members present. Election of Officers for 1976-77 was held and the following slate was approved: President - Elsie Reed Vice President - Bernice Douglas Recording Secretary - Nancy Jenkins Corresponding Secretary- June Travers Treasurer Patsy Ray ANNOUNCEMENTS 1o May 17, I976 on Channel 50~ the Professional Dance C~mpany o~ Orange County will appear on $.howca~.. May 23, 1976 at 12:30 the women's Division of the Chamber of Commerce is sponsoring its annual Pioneer Picnic° The meeting was adjourned at 1:15 p.m. The next meeting will be on June 8, 1976 at the Chafing Dish Restaurant. Respectfully submitted by NANCY JENKINS Recording Secretary_ ANAHEIM CULTURAL ARTS CO~4ISSION AGENDA PLACE: City Council Chambers City Hall 204 Lincoln Avenue Anaheim, California DATE: Thursday, May 13, 1976 6:00 p.m. CO~ISSIONERS: Jack E. Brown, Chairman · Violet Wheeler, Vice Chairman Earl E. Dahl ~ Mary B, Jones. ~u~h Salaets~ ~ Martin Skla~- ~ ~ June Travers~ TO OUR GUESTS: EX OFFICIO ~MBERS: Mayor William J. Thom Councilwoman Miriam Kaywood Keith Murdoch James D. Ruth William J. Griffith Larry Sierk We welcome you to our commission meeting. If you desire to address the Conunission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. ,,, Call to order p.m. Presiding i ~ ~//-' "? :~ I. INTRODUCTIONS AND ORAL/WRITTEN CON~UNICATIONS II. APPROVAL OF MINUTES OF APRIL 8, 1976 MEETING III. REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT OF APRIL, 1976 (Pink sheets attached) -- Patsy Ray Cultural Arts Commission Agenda May 13, 1976 IV. OLD BUSINESS: 1. Status of Wagner house pipe organ slated for installation at Cultural Arts Center -- Lloyd Trapp 2. Other NEW BUSINESS 1. Discussion of format of Public Forum to be co-sponsored by the Horizon Committee of the Anaheim Bicentennial Committee and the Cultural Arts Commission on Thursday, May 13, 1976, 7:30 p.m., City Council Chambers. 2. Other Cultural Arts Commission Agenda ~ay 13, 1976 -3- VI. REPORTS~ CO~NENTS, QIESTIONS BY CO~ISSIONERS Chairman Brown -- Anaheim Beautiful. Status of committee established by the Foundation to research an interim performing arts facility. Commissioner Dahl -- Library Board Commissioner Jones -- Orange County Arts Alliance Commissioner Salaets -- Foundation for Culture and the Arts, program and financial report Commissioner Sklar -- Parks and Recreation Commission Commissioner Travers -- Anaheim Arts Council Commissioner l~heeler vii. NEXT [/~ETING AND ADJOURNMENT -- Next meeting, Thursday, June 10, 1976, Four Seasons Cafeteria, 1563 S. Anaheim Boulevard, Anaheim. 050876jv:50 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, April 8, 1976 at S:00 p.m. in the Pour Seasons Cafeteria, 1363 S. Anaheim Blvd., Anaheim, California. A quorum being present, the meeting was called to order by Chairman Brown at S:ll p.m. Commissioners Present: Jack E. Brown, Violet Wheeler, Earl E. Dahl, Mary B. Jones, Ruth Salaets, June Travers. Staff Present: Lloyd Trapp, Recreation Superintendent; Patsy Ray, Recreation Supervisor, June Vandiver, Secretary. Guests Present: Sarah Fay Pearson, Mother Colony House Advisory Board; Eileen Anthony, Women's Division, Chamber of Commerce; Sybil Silverman, Community Development Department; Allen Ornstein and Elliott Ornstein, Individuals; Ben Bay, Businessman. No correspondence was reviewed. M/S/P -- Wheeler/Travers...to approve the minutes of the March 11, 1976 meeting with the following correction: Page 4, paragraph 2 to read "...and reknowned cultural event...". Patsy Ray reviewed the highlights of the Arts Section Report and expressed the delight of the Bicentennial Committee with the re- sponse to the photo contest which had 85 entries and the student art contest which had 380 entries. The winners will be displayed at the forthcoming Carrousel of Anaheim being held at the Anaheim Convention Center. The Ana-Modjeska Players opened "God's Favorite" with the new dimmer purchased with the down payment made by the Disneyland Cormmanity Service Award which the Players recently re- ceived. Commissioner Sataets arrived at 5:26 p.m. Lloyd Trapp reported April 19 is firm for beginning installation of the Wagner House pipe organ in the Cultural Arts Center. City has completed preliminary work for the removal of the organ from the Wagner House. Commissioner Brown reported the Anaheim Beautiful Awards Luncheon held April 7, 1976 was very well received and had an excellent turn-out. Commissioner Travers reported the next regularly scheduled meeting of the Arts Council is April 13. She reported on the VIP Luncheon held March 19 which had over 65 business and community leaders in attendance. The Arts Council is now working diligently to host the "best Soiree" ever, on May 8 at the Disneyland Hotel. Call to Order Commissioners Present Staff Present Guests Present Correspondence Minutes Arts Section Report Wagner House Pipe Pipe Organ Anaheim Beautiful Awards Luncheon Arts Council Page 2, CAC Minutes April 8, 1976 Sybil Silverman, Community Development Department presented the proposed invitation packet to be sent to cultural groups, school districts, churches, city departments, etc. to encourage attendance at the public forum which will be held May 15 in the City Council Chambers regarding the proposed community museum. In addition to the invitations being mailed, they will be placed in public places for pick-up, i.e. the Parks, Recreation ~ the Arts Department, Library, etc., along with proper press releases. Staff will get with Sybil Silverman to work out the mechanics of having sign-in sheets for this forum. Structural Engineers will have checked the proposed facility in detail on any code requirement problems before the public forum. Commissioner Dahl arrived at 5:40 p.m. Commissioner Jones covered, in depth, the Chairman's report on the Ad Hoc Committee Meeting held April 6, 1976 with the Mother Colony Advisory Board, Mother Colony Household, Friends of the Library, Library Board and Cultural Arts Commission present. The Ad Hoc Committee is very appreciative of the in-depth proposal submitted by Andrew L. Deneau, Chairman of the Anaheim Heritage Committee, concerning formation of a Mother Colony Heritage Association; however, after much study and discussion, it was found that legal restrictions of corporate entities such as the Mother Colony Household, Inc. and Friends of the Library prohibited the joining of another corporate body and further that the Anaheim Library Board and the Mother ColonyAdvisory Board, because of their advisory capacity to the Anaheim City Council, could not participate in the proposed organization. The consensus of the members of the Ad Hoc Committee is to recommend the appoint- ment of a Heritage Committee with broad representaLion from community cultural organizations. It was further recommended that a special Museum Ad Hoc Committee comprised o£ interested citizens be appointed to concern itself with the development and support of the proposed museum. Extensive discussion ensued. Chairman Brown stated that the Deneau report has been received by the CAC and is on file, If any action is necessary it can be con- sidered by a subsequent committee which may accept this recommenda- tion totally or in part. Chairman Brown will communicate with Deneau regarding this discussion and invite him to participate in the public forum. He will explain to Mr. Deneau that it is the intent of the CAC to activate an Ad Hoc Committee and request his participation. M/S/P -- Salaets/Jones...to accept the report of this Ad Hoc Committee and assist in carrying out their recommendations. Commissioner Jones left at 6:20 p.m. Community Museum Public Forum Ad Hoc Committee Meeting 4/6/76 Page $ CAC Minutes April 8, 1976 Allen Ornstein presented his proposal for holding popular music concerts at Glover Stadium. He showed a diagram of how they would like to set it up and the off-limits area. Mr. Trapp emphasized thdt since they are acting as an Independent Agent they will be charged at the commercial rate, He expressed con- cern about utilizing the field area as the diagram indicates and will pursue this further with staff and ~r. Ornstein. Mr. Trapp explained Mr. Ornstein must come to the Recreation office and work out the necessary details and go over the set-up of the area more thoroughly as it was not brought out in previous discussions that the turf area was to be utilized. M/S/P -- Dahl/Travers ...to endorse the concept of holding popular music concerts provided all the necessary details are worked out with City staff and specifically with the Parks, Recreation and the Arts Department. There was no report given on the Library Board. Patsy Ray reported for Mary Jones on the Arts Alliance member- ship meeting of April 7 which had approximately 65 in attendance. They are attempting to become an "Umbrella Agency" to support all the arts activities within the County and they are requesting all arganizations to support them so they might better serve as a resource and disseminator of information especially in the area of encouraging and assistinz ' vzrious funding programs. Ruth Salaets reported on the Foundation for Culture and the Arts and said that they will be setting up a small corner at the C~rrousel of Anaheim for a gift area to raise money. Commissioner Wheeler submitted a newspaper article on April 3 regarding the California Arts Council and the fact they have announced its "Special Projects" program which is accepting applications for funding assistance on "new and innovative projects". They have $170,000 to commit by June 50. Proposals will have to be submitted by April 20. Patsy Ray explained we have this information and application on hand. Commissioner Salaets reminded the Commission of the Carrousel of Anaheim beginning April 29 at the Anaheim Convention Cente~. Eileen Anthony reported that the ~omen's Division has completed a booklet containing information about the historical landmark paintings collection and will present a copy to the Commission when received. Sarah Pearson invited the Commission to an Old Fashioned Memorial Day on the 30th of May at the Anaheim cemetary. The meeting adjourned at 6:S0 p.m. The next regular meeting will be held at 6:00 p.m. in the Council Chambers prior to the public forum on the proposed community museum on May 13, 1976. 041776jv:~5 Music Concerts Library Board Orange County Arts Alliance Foundation for Culture ~ the Arts California Arts Council Carrousel of Anaheim Historical Landmark Paintings Booklet Memorial Day Celebration Adjournment/ Next Meeting i IAH I _,IM CITY SCHOO!, DISTRICT May 6, 1976 Jim Ruth, D~rector Anaheim Parks, Recreation & Arts Department 630 N. Anaheim Blvd. Anaheim, Calif. 92805 Dear Jim: I apologize in advance, but I leave for Florida and Baltimore on Thursday morning, May 13th and return on Saturday, May 22nd. Therefore I will be unable to attend either the specla! Community Meeting on May 13th regarding the Community Museum, nor the Commission Meeting on May 20th. I am stilt very interested in pursuing a number of the subjects we discussed including the facility tour of park and recreation facilities on some Saturday. Board of Education ~' e MAS:if cc: A. J. Mahoney Jack Brown ANAHEIM PARKS, RECREATION AND THE ARTS DEPART~NT ARTS SECTION MONTHLY REPORT APRIL, 1976 Classes: Bridge and yoga reflected the spring slump with 10 students in each class. Social dance registered 29 and cake decorating was cancelled due to low attendance. Senior Citizens: Utilizing the theme "Get A Bang Out Of Life", the Senior Citizens display for the Carrousel included samples of their arts and crafts, sewing, and exhibits about their many other activities. Over 60 seniors volun- teered their cime to participate in setting up and manning the booth. The Senior Day Center served over 92 new participants during April. Geared toward the less active senior, the Day Center averaged 12 people per day on their twice a week schedule. Programs include arts and crafts, nature study, films, discussions and current events. A guest band from West Haven, Connecticut gave a concert for over 1SO apprecia- tive seniors. Tax assistance was provided at no charge to 50 individuals over a two day period. Plans for the Third Generation Senior Prom, recognition of Senior Citizen Day at the May potluck, the Senior band and chorus Spring Fling on May IS and the All States Picnic in August have required considerable meet- ings and work sessions. Revision of the by-laws for the Club is under considera- tion. Ana-Modjeska Players: "God's Favorite" played to an average house of lis over the six performance run and was received very well. An opening night reception proved most successful and will be included on a regular basis for all future shows. Auditions for "Good Doctor" are being set up for May 17 and advance pub- licity has been disseminated. A general membership meeting hosted 29 members and guests to hear Alex Koba discuss "The Good Doctor" which he will direct. Work on the summer trilogy is also in progress. The Players hosted a booth and display for the Carrousel. Anaheim Arts Council: Arrangements for the third annual Soiree and Auction Extraordinaire to be held May 8 at the Disneyland Hotel were in full gear during April. The nominating committee met and presented a slate of officers to the membership and elections will be conducted in May. Anaheim Bicentennial Committee: Presentation of ribbons, certificates and awards was made for the winners in the Student Art Contest and the Documentary Photography Contest at the Carrousel. Best of show in the art contest was a creative stitchery submitted by the 10th grade at Cornelia Connelly school and the winner of the best of show in the photography contest was a 15 year old junior high school student. Auditions for "The Music Man" were conducted with over 147 actors, actresses, dancers and singers competing for a position in the 37 member cast. Rehearsals begin May 10 and show dates are the last two weeks in June. Promotional efforts have been extended for "An Evening With Ray Bolger" and "The Young Americans" which will be staged on May 1 and 22 respectively. Service Clubs, churches, schools, and social organizations have been contacted on a per- sonal basis to explain the "Shake Hands lVith America?' program. Arts Section Monthly Report -2- April, 1976 10. 11. Family Theatre: "76 x 76", a special Bicentennial show, toured to seven junior and senior high schools with about 3,000 students and teachers enjoying the program. Two performances had to be cancelled; one due to inclement weather and the other because of a scheduling problem within the school. "American Folk Tales" toured eighteen elementary schools with a total attendance of 8,S00. Two additional requests for performances could not be accommodated due to limited funding. In the planning stages is "A Magic Show" which will be presented the last two weekends in May and will feature four Orange County magicians. The program will be conducted at the Loara Elementary School theatre. Reader's Theatre: Ten performances were presented this month to a total audience of 600. The program has been well received and is adaptable to most facility restrictions. Bicentennial Program: The Bicentennial Characters troupe participated in the Carrousel with seven performers donating a total of $1 hours. As at the Freedom Train, people enjoyed having their pictures taken with the costumed characters. Pearson Park Theatre: The entire summer season for 1976 has been confirmed. Pro- gramming will increase by a little more than one-third this year. A theatre manager has been hired and recruitment is in process for the remainder of the staff. Choral Festival: World reknown composer and choral director, Jester Hairston, has been retained as the guest conductor for the 1976 Choral Festival. Five choral groups have committed with two more expected shortly. The Choral Festival will be conducted July $1. Enrichment Programs: The Mattie Lascoe Dance Theatre presented a program on The Dance, The Dancer and The Choreographer as the second program in the "Portrait of the Aztist" series. Over 6S were in attendance and the question and answer session at the conclusion of the event was very lively. Arrangements are underway with Dr. Fuentes of the Chicano Studies at Cal State Fullerton and a Mariachi band to present a bilingual program in May at La Palma Park centering around the "Corrido", folk songs depicting the history and events of the Mexican revolution. 0S0876jv:3S ANAHEIM ARTS COUNCIL MEETING: Tuesday, May 11, 1976, 12 Noon Broadway-Anaheim Department Store Restaurant (Chafing Dish) Second Floor near elevators Anaheim Plaza, Euclid and Crescent, Anaheim AGENDA 1. CALL TO ORDER AND INTRODUCTIONS 2. MINUTES OF THE APRIL 13, 1976 MEETING $. CORRESPONDENCE - 4. TREASURER'S REPORT - Patsy Ray S. REPORT OF THE BOX OFFICE CO~4MITTEE - Elsie Reed 6. REPORT ON SOIREE - Vi Wheeler 7. O~D BUSINESS a. Carrousel of Anaheim Cultural Arts b. Public Forum - Anaheim ~dseum May 13 reminder c. Other 8. NEW BUSINESS a. Annual report of the President - Bob Carlberg b. Election of Officers for 1976-77 c. Other CULTURAL ARTS C0~ISSION REPORT - June Travers 10. ANNOUNCEMENTS/N£XT MEETING (Tuesday, June 8, 1976, 12 Noon, BroadwaM) 11. ADJOURNMENT 050$76jv ANAHEI~I ARTS COUNCIL of the Anaheim Cultural Arts Commission Memorandum on the April 13, 1976, membership meeting of the Anaheim Arts Council at the Chafing Dish Restaurant, Broadway Department Store. Present were: Robert Carlberg, President (AUHSD) Be Douglas, Vice President (AAA) Patsy Ray, Treasurer (APRAD) Violet Wheeler, Aha Modjeska Players Elva Haskett, Anaheim Doll Club Arnie Hirsch, Anaheim Camera Enthusiasts Marguerite Lee, Alternate AMP Jan Gillette, Searchers Gem and Mineral Society John Sawyer Leta Archer, Anaheim Beautiful/Anaheim Foundation for Cultural Arts June Travers, Cultural Arts Commissioner Guest: Jack Brown, Chairman, Cultural Arts Commission President Carlberg opened the meeting at 12:15. After the name of Marie Zalite was corrected from Zelite to Zalite, the minutes of March 9, 1976 meeting were approved. TREASURER'S REPORT: Income $193.05 Expenditures $691.73 Balance on hand CORRESPONDENCE: $292.10 1. Information from California Arts Council refunding. 2. Brochures on exhibits, Bicentennial events. 3. Fund-raising promotional letters. SOIREE REPORT: Be Douglas announced that 500 letters have been sent out to Anaheim Businesses, to be followed by personal contact. Sixty items have been promised so far. Set-up for May 8: 1. Live Auction: Marguerite Lee, Vi Wheeler, Nancy Jenkins, Liz Klein 2. Silent Auction: Yvonne Herbert, Grace Brust 3. Boutique: Elsie Reed, Betty Lillis At 2:30 everything will be picked up at the Cultural Arts Center and delivered to the Disneyland Hotel. If you are working Saturday, bring along plants you are donating; otherwise, bring to the Center on Friday. MEMBERSHIP REPORT: Rita Lee has received applications from the California China Painters and from a new individual member, making a total of 27 members as of now. V.I.P. LUNCHEON: The combination of the member presidents and the V.IoP.s at the luncheon was highly successful. Everyone was very congenial and it was a fun affair. The President was asked to send a thank you letter to Allan Bridgford, President, Bridgford Foods Corporation, for his donation of a ham which was auctioned for $100 at the luncheon. CULTURAL ARTS COMMISSION REPORT: June Travers announced a public forum on creating a museum for Anaheim at 7:30 p.m. May 13 in the City Council chambers. This meeting is being co-hosted by the Commission and the Horizon Committee of the Bicentennial Committee. Slides and lecture will be given by the Horizon Committee. Everyone is urged to attend to show support. NOMINATING COMMITTEE: The following slate of officers was submitted by the Nominating Committee: Elsie Reed Bernice Douglas June Travers Nancy Jenkins Patsy Ray President Vice President Corresponding Secretary Recording Secretary Treasurer Nominating Committee members; Be Douglas, Elva Haskett, June Travers, Vi Wheeler, Patsy Ray, Chairman CARROUSEL OF ANAHEIM: A schedule of sitters for our booth was passed around for the following days: Thursday, April 29 - 12 Noon to 8 p.m. Friday, April 30 - 12 Noon to 10 p.m. Saturday, May I - 12 Noon to 10 p.m. CULTURAL ARTS CENTER: In accordance with a request from the Soiree Committee for priorities of the Center, Marguerite Lee, Vice President, listed the following (Not necessarily in order of importance): 1. Small display cabinet, approximately $150. 2. Electric typewriter. 3. Adding machine, $t00. 4. New large refrigerator, approximately $600. 5. Cabinet with doors for north side of director's office. -2- Leta Archer was asked to check into money given Cultural Arts Center for stage lighting in May, 1974. ANNOUNCEMENTS: John Sawyer resigned from the Anaheim Pops Chorale and is now founding president of the new Anaheim Civic Light Opera which he probably will represent on AAC. 2. The first program of the Civic Light Opera will be July 10 and 11 in Pearson Park. It will be a tribute to Walt Disney. 3. Searchers Gem and Mineral Society's Annual Show is on May 8 and 9 at the Buena Park Retail Clerks Hall. Admission is free. The meeting was adjourned at 1:30 p.m. The next meeting will be on May 11, 1976, at the Chafing Dish Restaurant. Respectfully submitted by, Vi Wheeler Substitute Secretary 050576se (50) -3- ANAHEIM CULTURAL ARTS COMMISSION AGENDA PLACE: Four Seasons Cafeteria 1363 South Anaheim Blvd. Anaheim, California DATE: Thursday, April 8, 1976 5:00 p.m. - 6:30 p.m. COMMISSIONERS Jack E. Brown, Chairman~/ Violet Wheeler, Vice Chai~r~,.an ~/ Earl E. Dahl ~.~~o Mary B. Jones w/ Ruth Salaets ~,~ ~'.f.~ Martin Sklar June Travers~ EX OFFICIO MEMBERS Mayor William J. Thom Councilwoman Miriam Kaywood Keith Murdoch James D. Ruth William Jo Griffith Larry Sierk TO OUR GUESTS: We welcome you to our commission meeting. If you desire to address the Commission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. Presiding I. INTRODUCTIONS AHD ORAL/WRITTEN COMMUNICATIONS II. APPROVAL OF MINUTES OF MARCH 11, 1976 MEETING III. REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT OF MARCH, 1976 (Pink sheets attached) -- Patsy Ray Cultural Arts Commission Agenda April 8, 1976 -2- IV. OLD BUSINESS 1. Status of Wagner house pipe organ slated for installation at Cultural Arts Center -- Lloyd Trapp Report from Ad-hoc Committee meeting April 6, 1976 involving representatives from the Cultural Arts Commission, Library Board and Mother Colony Household-- Mary Jones 3. Presentation of request for popular music concerts open to the public at Glover Stadium, La Palma Park, by Allen Ornstein. 4. Other V. NEW BUSINESS Suggested format of Public Forum to be co-sponsored by the Horizon Committee of the Anaheim Bicentennial Committee and the Cultural Arts Commission on Thursday, May 13, 1976, 7:30 p.m., City Council Chambers -- Jack Brown and Sybil Silverman. Cultural Arts Commission Agenda April 8, 1976 -3- 2. Does the Commission want to meet at the May 13 Public Forum in lieu of a regular meeting? Meet prior to the 7:30 p.m. Forum? 3. Other VT. REPORTS, COMMENTS, QUESTIONS BY COMMISSIONERS Chairman Brown -- Anahe~.~Beautiful. Status of committee established by the Foundation to research an interim performing arts facility. Commissioner Dahl -- Library Board Commissioner Jones -- Orange County Arts Alliance Commissioner Salaets -- Foundation for Culture and the Arts, program and financial report Commissioner Sklar -- Parks and Recreation Commission Commissioner Travels -- Anaheim Arts Council Commissioner Wheeler VII. NEXT MEETING AND ADJOURNMENT -- Next meeting, Thursday, May 13, 1976, City Council Chambers 040276Jv:4§ CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, March 11, 1976 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim, Ca. A quorum being present, the meeting was called to order by Chairman Brown at 5:17 p.m. Commissioners present: Jack Brown, Violet Wheeler, Martin Sklar, Earl Dahl, Ruth Salaets, Mary Jones, June Travers Staff present: James D. Ruth, Director, Parks, Recreation and the Arts Dept., Lloyd Trapp, Recreation Superintendent; Patsy Ray, Recreation Supervisor; June Vandiver, Secretary Guests present: Sarah Fay Pearson, Mother Colony House Advisory Board; Sylvia Bula, Chamber of Commerce, City- County Government Committee; Keith Murdoch, City Manager; Miriam Kaywood, Councilwoman; Knowlton Fernald, Community Development Director; Leta Archer, Cultural Arts Center; Sybil Silverman and Tom Blurock, Community Development Department; Allen Ornstein and Brandan Bigham, Individuals. Correspondence reviewed: 1. Memorandum from Lloyd Trapp to Accounting on 2/24/76 requesting final payment to California State University Fullerton for the completion of the 14 transcripts of interviews for the Oral History Program now available to the public at the Anaheim Public Library. 2. Copy of a post card sent to 52 organizations re- questing their reply and/or interest of being notified of the Cultural Arts Commission meetings. M/S/P--Wheeler/Travers .... to approve the minutes of the February 12, 1976 meeting as written° Patsy Ray reviewed the highlights of the Arts Section Report and announced the "Shake Hands with Americal" program is confirmed with "An Evening with Ray Bolger" on May 1; The Young Americans on May 22 and Meredith Willson's "The Music Man", starring Pernell Roberts, on June 18-19-20, and June 25-26-27. Miss Ray also reported on the $1,000 Disneyland Community Service Awards which were received by the Department's Senior Citizens program and the Ana-ModJeska Players. Commissioner Jones arrived at 5:20 p.m., Commissioner Salaets arrived at 5:25 p.mo and Commissioner Sklar arrived at 5:28 p.m. Call to Order Commissioners Present Staff Present Guests Present Correspondence Minutes Arts Section Report Leta Archer reported that April 19 is firm for the installation of the Wagner House Pipe Organ at the Cultural Arts Center. This work has been delayed, in part, to the organ builders very heavy work load at Christmas and Easter time. The plans for installa- tion have been completed and drawn. No physical work has been done to date. When the organ is reassembled, after delivery to the Cultural Arts Center~ the chamber will then be built around it. According to Commissioner Jones, there have been no further meetings of the Ad-Hoc Committee and no action has been taken on the Deneau proposal. Commissioner Jones will set a meeting as soon as possible for this committee. Allen Ornstein updated his request to hold monthly popular music concerts and requested use of Glover Stadium from 7-11 p.m. on one Saturday each, during the months of May through August. Mr. Ornstein indicated he has a meeting set with Sgt. LeMar of the Anaheim Police Department re- garding security. Mr. Ornstein has been working with Austin Peay, Assistant Recreation Supervisor, and antici- pates completing the plans for the proposal to submit to the Commission at their April meeting. Mro Ornstein will :onfirm the availability of the Stadium and put tentative holds on suitable dates until a viable program has been established and approved. Councilwoman Kaywood arrived at 5:55 p.m. Knowlton Fernald, representing the Bicentennial Horizon Committee in place of Dan Rowland, requested a public forum, jointly sponsored with the Cultural Arts Commission, to be held regarding a community museum. Sybil Silverman summar- ized the attached proposed report tentatively suggesting utilization of the Andrew Carnegie Library Building which currently houses the City of Anaheim Personnel Department. City Countil has deemed this building a landmark and has agreed to preserve it. General discussion ensued on various impacts Redevelopment will create. It was the consensus that the timing, in this Bicentennial year was excellent to get the cultural areas identified and put together a package of historical needs of the community. Lengthy discussion was held proposals, future needs and museum, along with the role ~tevelopment picture. on the Carnegie structure, budget effectiveness of this proposed of this museum in the total re- Page 2 CAC Minutes March 11, 1976 Wagner House Pipe Organ Ad-Hoc Committee Meeting Public concerts Proposed Community Museum/ Public Forum Page 3 CAC Minutes March 11, 1976 M/S/P--Brown/Wheeler...that the Cultural Arts Commission endorse and co-sponsor a public forum with Chairman Brown and Dan Rowland working out the details. Commissioner Dahl reported on his attendance at the Indian Wells Symposium on Arts and Humanities February 13-16, 1976 and each commissioner received a copy of his report. Commissioner Dahl recommended the Commission, as a group, join the California Federation of the Arts. Symposium on Arts and Humanities Commissioner Jones reported on the Orange County Arts Alliance which is sponsoring a noon luncheon April 7 at the Western Savings and Loan Association. The chairmen of the sub-committees will report and explain about their committees. The purpose of the meeting is to obtain new memberships. Orange County Arts Alliance Councilwoman Kaywood left at 6:27 p.m. and Commissioner Jones left at 6:28 p.m. No report was given on the Library Board or Anaheim Beautiful. Commissioner Salaets reported on the Cultural Arts Center and as of March 10, 1976 their financial statement shows $26,000 on hand. A new program is being started which ~ffers a season ticket to each member good for 4 programs. The 4 programs will be a classical guitar concert on March 20; a Travelogue film in October; vignettes of light opera will be presented by California State University at Fullerton; and a Christmas program will be presented by the Anaheim Civic Light Opera, now being formed under the direction of John Sawyer. Foundation for Culture and the Arts Mr. Murdoch questioned Commissioner Salaets on whether dir- ections have been explored on expanding programs and the facility. Discussion ensued on the need for more adequate facilities as well as on the eventual need for a professional director. Commissioner Wheeler reported on the Arts Council meeting of March 9, 1976. A special "V.I.P." Luncheon will be held March 19 from 12 noon until 1:15 p.m. at the Anaheim Cultural Arts Center. The purpose of this luncheon is to further acquaint those present with the Annual Soiree and Auction Extraordinaire to be held May 8, 1976 for the bene- fit of the cultural arts of Anaheim. Arts Council The new 1976 Arts Directory is now available at the library, Chamber of Commerce, Cultural Arts Center, Arts Council Box Office and the Parks, Recreation and the Arts Department. Page 4 CAC Minutes March 11, 1976 Commissioner Salaets reported on the Carrousel of Anaheim which is co-sponsored by the City of Anaheim and the Women's Division of the Chamber of Commerce. The Carrousel will operate from noon to 8:00 p.m. on April 29 and from noon to 10:00 p.m. on April 30 and May 1. The Anaheim Union High School District Choral Festival and Jazz Festival will be featured. Also, this year, the Anaheim Garden Club will have their annual flower show at the Carrousel° Commissioner Brown mentioned the problem with the school's budget cut and at this point, there is no transportation available for the student participation. Carrousel of Anaheim Commissioner Tr~rs mentioned the Carrousel is a very popu- lar and reknown)~ultural event and in discussing its popularity it brings the point right back to the facility problems, showing the interest in cultural activities when there is a place to hold them such as the Carrousel at the Convention Center. The meeting adjourned at 7:17 p.m. The next meeting is on Thursday, April 8, 1976 at 5:00 p.mo in the Four Seasons Cafeteria. Adjournment/ Next Meeting ~32676jv:45 CITY OF ANAHEIM COMMUNITY MUSEUM A Community-Oriented Non-Profit Nuseum. Providing Opportunities for All Individuals To Learn More About and Explore Their Environment and Their Community For thousands of local children and adults, the Anaheim Community Museum will be where the action is--a'place to explore, a place to experience, a'place to enjoy. The Concept To create a community museum which is an exciting and enchanting place with a constantly changing series of exhibits and educational experiences for youth and adults. The museum should be designed to encourage active exploration and investigation of history, science, culture, and the arts. The Program The program should include a combination of permanent and changing displays and exhibits including diorama, flat displays, free-standing feelies, tableaus. The topics and areas of interest could include local history and culture, ecosystem and environment, natural science, natural history, industrial and technological advances and applications, arts and crafts (photography, weaving), and hobbies (minerology, Models). The types of activities could include tours, lecturers, demonstrations, movies, classes (in-house and in schools), field trips, excursions, resource library, exhibit preparation, museum store. The People Community support for the museum is critical. A docent program would be vital providing teachers and lecturers, and tour leaders. A museum foundation and/or board of trustees could be a focal point for support and resources. Volunteers from local community organizations would be necessary. ~,lorkin§ at and for the museum could be an important experience for the youth of Anaheim through work experience programs coordinated with the local school districts. ITEM SALARIES AND WAGES TENTATIVE BUDGET CITY OF ANAHEIM COMMUNITY MUSEUM TYPICAL ANNUAL OPERATING BUDGET ESTIMATED EXPENDITURES Museum Director/Curator Museum Admin. Asst./Exhibit Specialist Secretary/Registrar TOTAL $20,000 12,000 9,500 $41,500 SERVICES Utilities Light/Power Water Gas Telephone Total Utilities $5,800 75 1,200 1,000 Transportation & Travel Automobile Allowance Maint. and Rep. Building & Grounds Maint. and Rep. Equipment Other Contracted Services Insurance (liability, fire, theft) TOTAL MATERIALS AND SUPPLIES Publications Supplies (office, materials, tools, etc.) Reserve Fund Operating & Maint. Supplies (Bldg., Grds., Eqpt) Other Materials and Supplies TOTAL OTHER CHARGES Travel & Auth. Exp. Dues & Memberships Est. Health, Dental, Fringe Benefits TOTAL TOTAL ANNUAL OPERATING EXPENSES 8,075 1,000 7OO 3,000 50O 50O 70O 2,000 3,000 500 3,000 1,000 1,000 200 4,150 14,475 9,500 5,350 $70,825 SOURCE: ANAHEIM REDEVELOPMENT AGENCY POTENTIAL SOURCES OF REVENUE FOR CITY OF ANAHEIM COMMUNITY MUSEUM REVENUE SOURCE ESTIMATED AMOUNT Admission Charge (Your tickt is a smile) School Districts Contribution (for tours, demonstrations, classes, Mobile museum, salaries/resource personnel, resource units) Museum Store (30,000 attendance average $1 per capita) (Sales $30,000; profit $5,000) Fees and Special Charges (5,000 tours, lectures @ 50¢ per capita) (10,000 special exhibits @ 50¢ per capita) Classes (5,000 in classes @ $8 per capita, $8,000 profit) Memberships (2,000 average $5 per capita) City of Anaheim Festivals and Fairs Donations (Individuals, Organizations, Commercial/Industrial) TOTAL 0 $25,000 5,000 7,500 8,000 10,000 20,000 2,000 2,000 $79,500 Potential revenue sources requiring further study and evaluation include but are not limited to Federal funds, e.g. matching grants from the National Endowment for the Arts, CETA, Hational Science Foundation; State funds; Foundations. TENTATIVE SUGGESTED CAPITAL IMPROVEMENT BUDGET FOR COMMUNITY MUSEUM AT THE SITE OF THE ANDREI') CARNEGIE LIBRARY BUILDING Upstairs - Exhibit Area, Museum Store (For new lighting, rennovation and restoration, heating/humidity control, security system) (Estimated on basis of $25/sq. ft.) $87,500 Downstairs - Administration, ~leeting room, Restrooms (For rennovation, shelving, restroom expansion and remodeling, workshop and equipment, potential elevator) (Estimated on basis of $15/sq. ft.) 52,500 Holding Area Construction (Construction of storage, holding area for exhibits including shelves) (Estimated on basis of $20/sq. ft.) 20,000 TOTAL $160,000 NOTE: These are very preliminary figures based on a cursory analysis and are intended to be utilized for discussion purposes only. More detailed analysis is required when a site is selected. CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, April 8, 1976 at S:00 p.m. in the Four Seasons Cafeteria, 1363 S. Anaheim Blvd., Anaheim, California. A quorum being present, the meeting was called to order by Chairman Brown at S:ll p.m. Commissioners Present: Jack E. Brown, Violet ~heeler, Earl E. Dahl, Mary B. 3ones, Ruth Salaets, 3une Travers. Staff Present: Lloyd Trapp, Recreation Superintendent; Patsy Ray, Recreation Supervisor, June Vandiver, Secretary. Guests Present: Sarah Fay Pearson, 5~ther Colony House Advisory Board; Eileen Anthony, Women's Division, Chamber of Commerce; Sybil Silverman, Community Development Department; Allen Ornstein and Elliott Ornstein, Individuals; Ben Bay, Businessman. No correspondence was reviewed. M/S/P -- Wheeler/Travers...to approve the minutes of the March 11, 1976 meeting with the following correction: Page 4, paragraph 2 to read "...and rekno~ned cultural event...". Patsy Ray reviewed the highlights of the Arts Section Report and expressed the delight of the Bicentennial Committee with the re- sponse to the photo contest which had 85 entries and the student art contest which had 380 entries. The winners will be displayed at the forthcoming Carrousel of Anaheim being held at the Anaheim Convention Center. The Ana-Modjeska Players opened "God's Favorite" with the new dimmer purchased with the down payment made by the Disneyland Community Service Award which the Players recently re- ceived. Commissioner Salaets arrived at 5:26 p.m. Lloyd Trapp reported April 19 is firm for beginning installation of the Wagner House pipe organ in the Cultural Arts Center. City has completed preliminary work for the removal of the organ from the Wagner House. Commissioner Brown reported the Anaheim Beautiful Awards Luncheon held April 7, 1976 was very well received and had an excellent turn-out. Commissioner Travers reported the next regularly scheduled meeting of the Arts Council is April 13. She reported on the VIP Luncheon held March 19 which had over 65 business and community leaders in attendance. The Arts Council is now working diligently to host the "best Soiree" ever, on May 8 at the Disneyland Hotel. Call to Order Commissioners Present Staff Present Guests Present Correspondence Minutes Arts Section Report Wagner House Pipe Pipe Organ Anaheim Beautiful Awards Luncheon Arts Council Page 2 CAC Minutes April 8, 1976 Sybil Silverman, Community Development Department presented the proposed invitation packet to be sent to cultural groups, school districts, churches, city departments, etc. to encourage attendance at the public forum which will be held May 13 in the City Council Chambers regarding the proposed community museum. In addition to the invitations being mailed, they will be placed in public places for pick-up, i.e. the Parks, Recreation ~ the Arts Department, Library, etc., along with proper press releases. Staff will get with Sybil Silverman to work out the mechanics of having sign-in sheets for this forum. Structural Engineers will have checked the proposed facility in detail on any code requirement problems before the public forum. Commissioner Dahl arrived at 5:40 p.m. Commissioner Jones covered, in depth, the Chairman's report on the Ad Hoc Committee Meeting held April 6, 1976 with the Mother Colony Advisory Board, ~other Colony Household, Friends of the Library, Library Board and Cultural Arts Commission present. The An Hoc Committee is very appreciative of the in-depth proposal submitted by Andrew L. Deneau, Chairman of the Anaheim Heritage Committee, concerning formation of a Mother Colony Heritage Association; however, after much study and discussion, it was found that legal restrictions of corporate entities such as the Mother Colony Household, Inc. and Friends of the Library prohibited the joining of another corporate body and further that the Anaheim Library Board and the Mother Colony Advisory Board, because of their advisory capacity to the Anaheim City Council, could not participate in the proposed organization. The consensus of the members of the Ad Hoc Committee is to recommend the appoint- ment of a Heritage Committee with broad representation from community cultural organizations. It was further recon~ended that a special Museum Ad Hoc Committee comprised of interested citizens be appointed to concern itself with the development and support of the proposed museum. Extensive discussion ensued. Chairman Brown stated that the Deneau report has been received by the CAC and is on file. If any action is necessary it can be con- sidered by a subsequent committee which may accept this recommenda- tion totally or in part. Chairman Brown will communicate with Mr. Deneau regarding this discussion and invite him to participate in the public forum. He will explain to Mr. Deneau that it is the intent of the CAC to activate an Ad Hoc Committee and request his participation. M/S/P -- Salaets/Jones...to accept the report of this Ad Hoc Committee and assist in carrying out their recommendations. Commissioner Jones left at 6:20 p.m. Community Museum Public Forum Ad Hoc Committee Meeting 4/6/76 Page 3 CAC Minutes April 8, 1976 Allen Ornstein presented his proposal for holding popular music concerts at Glover Stadium. He showed a diagram of how they would like to set it up and the off-limits area. Mr. Trapp emphasized that since they are acting as an Independent Agent they will be charged at the commercial rate. He expressed con- cern about utilizing the field area as the diagram indicates and will pursue this further with staff and Mr. Ornstein. Mr. Trapp explained Mr. Ornstein must come to the Recreation office and work cut the necessary details and go over the set-up of the area more thoroughly as it was not brought out in previous discussions that the turf area was to be utilized. M/S/P -- Dahl/Travers ...to endorse the concept of holding popular music concerts provided all the necessary details are worked out with City staff and specifically with the Parks, Recreation and the Arts Department. There was no report given on the Library Board. Patsy Ray reported for ~ary Jones on the Arts Alliance member- ship meeting of April 7 which had approximately 6S in attendance. They are attempting to become an "Umbrella Agency' to support all the arts activities within the County and they are requesting all ~rganizations to support them so they might better serve as a resource and disseminator of information especially in the area of encouraging and asslstinZ ' -'zrious funding programs. Ruth Salaets reported on the Foundation for Culture and the Arts and said that they will be setting up a small corner at the Carrousel of Anaheim for a gift area to raise money. Commissioner ~neeler submitted a newspaper article on April 3 regarding the California Arts Council and the fact they have announced its "Special Projects" program which is accepting applications for funding assistance on "new and innovative projects". They have $170,000 to commit by June 30. Proposals will have to be submitted by April 20. Patsy Ray explained we have this information and application on hand. Commissioner Salaets reminded the Commission of the Carrousel of Anaheim beginning April 29 at the Anaheim Convention Center. Eileen Anthony reported that the Women's Division has completed a booklet containing information about the historical landmark paintings collection and will present a copy to the Commission when received. Sarah Pearson invited the Commission to an Old Fashioned Memorial Day on the $0th of May at the Anaheim cemetary. The meeting adjourned at 6:50 p.m. The next regular meeting will be held at 6:00 p.m. in the Council Chambers prior to the public forum on the proposed community museum on May 13, 1976. 041776jv:45 Music Concerts Library Board Orange County Arts Alliance Foundation for Culture ~ the Arts California Arts Council Carrousel of Anaheim Historical Landmark Paintings Booklet Memorial Day Celebration Adjournment/ Next Meeting ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTMENT ARTS SECTION MONTHLY REPORT MARCH 1976 CLASSES- CAKE DECORATING WAS CANCELLED DUE TO LOW ATTENDANCE. HAWAIIAN AND ARABIAN 0ANCE REGISTERED 48 FOR THE SECOND SESSION. SENIOR CITIZENS - ARRANGEMENTS HAVE BEEN FINALIZED FOR THE SENIOR CAMP EXPERIENCE TO BE CONDUCTED AT BLUFF LAKE CAMP OWNED AND OPERATED BY THE PASADENA YMCA ABOUT 7 MILES FROM BIG BEAR LAKE IN THE SAN BERNARD[NO MOUNTAINS. THE CAMP WILL OPERATE SEPTEMBER 11 THROUGH 17 WITH A COST OF $55 PER PERSON INCLUDING TRANSPORTATION. A MAXIMUM OF 80 PARTICIPANTS CAN BE ACCOMMODATED. ACTIVITIES AVAILABLE INCLUDE ARCHERY, SWIMMING, HORSEBACK RIDING, BOATING, FISHING, CRAFTS, CAMPFIRES, HIKINGt SLIDESt FILMS, GAMES~ NATURE TALKS, SQUARE DANC- ING AND REGULAR SOCIAL DANCING. AN AVERAGE OF 9 PARTICIPANTS ARE UTILIZING THE DAY CENTER DURING THE TWO DAY A WEEK OPERATION ANO FULL CAPACITY OF 15 IS ANTICIPATED BY JUNE. ALL PARTICIPANTS HAVE MENTAL OR PHYSICAL LIMITATIONS AND ARE RESPONDING WELL TO THE RECREATION OPPORTUNITIES MADE AVAILABLE TO THEM. POUR LOCATIONS ARE IN OPERATION FOR THE SENIOR SATELLITE PROGRAM WHICH AVERAGES 40 PER CENTER WITH SERVICE PROVIDED ONE DAY A WEEK· THE EASTLAND CENTER HAS EXPANDED THEIR OPERATION TO INCLUDE PROGRAMS FROM 9:00 AM TO 2100 PM ON SATURDAYS AS WELL AS THEIR REGULAR ACTIVITIES ON TUESDAYS. SPRING CLASSES UNDER ADULT EDUCATION, NOCCCD BEGAN THIS MONTH WITH A TOTAL OF 9 CLASSES BEING OFFERED AND A TOTAL ATTENDANCE OF 295 STUDENTS. A NEW BEGINNING BRIDGE CLASS BEGAN WITH A VOLUNTEER SENIOR CITIZEN INSTRUCTOR WITH 32 IN ATTENDANCE. APPROXIMATELY 100 STUFFED ANIMALS, 25 LAP ROBES AND VARIOUS ITEMS OF CHILDRENtS CLOTHING MADE BY THE SENIORS WERE SENT TO GUATEMALA VIA THE SALVATION ARMY, A SPECIAL ST. PATRICK'S DAY PARTY WAS ATTENDED BY I50 WHO ENJOYED SQUARE DANCING, FOLK DANCING, PARTY GAMES AND MIXERS. THE MEMORY MELODEARS (SENIOR CHORUS) AND THE SYNCOPATORS (SENIOR BAND) WERE INVITED TO PROVIDE SPECIAL ENTERTAINMENT AT THE WESTERN GERONTOLOGY SOCIETY CONVENTION HELD IN SAN DIEGO. CLUB MEMBERSHIP CONTINUES TO GROW WITH 461 FIRST-TIME MEMBERS AND A TOTAL OF 3264 SINCE JANUARY WHICH INCLUDES NEW MEMBERS AND RENEWALS. ANA-MODJESKA PLAYERS - ALEX KOBA HAS BEEN SELECTED TO DIRECT ~THE GOOD DOCTORt WHICH WILL AUDITION IN MAY AND OPEN THE FIRST WEEKEND IN JULY AS THE PREMIERE PRODUCTION OF THE SUMMER TRILOGY FOCUSING ON AMERICAN AUTHORS. THE PLAYERS HAVE PURCHASED A $2500 DINNER UNIT UTILIZING THE DISNEYLAND AWARD MONEY AS THE DOWNPAYMENT, ARTS SECTION MONTHLY REPORT MARCH, 1976 ANAHEIM ARTS COUNCIL - OVER 65 BUSINESS AND COMMUNITY LEADERS ATTENDED THE VIP LUNCHEON ON MARCH 19 WHICH ANNOUNCED THE FORTH- COMING SOIREE AND AUCTION EXTRAORDINAIRE TO BE HELD MAY 8 AS A FUND-RAISING EVENT FOR THE ARTS. ANAHEIM BICENTENNIAL COMMITTEF - OVER 85 PHOTOGRAPHS WERE JUDGED FOR THE BICENTENNIAL DOCUMENTARY PHOTOGRAPHY CONTEST AND OVER 380 ENTRIES WERE RECEIVED AND JUDGED FOR THE STUDENT ART CONTEST. THE WINNING ENTRIES WILL BE DISPLAYED AT THE CARROUSEL OF ANAHEIM DURING WHICH TIME APPROPRIATE AWARD CEREMONIES WILL BE CONDUCTED AND PRIZES AWARDED. TICKETS FOR THE 'SHAKE HANDS WITH AMERICA! PROGRAM SERIES FEATURING RAY BOLGER, THE YOUNG AMERICANS, AND PERNELL ROBERTS IN 'THE MUSIC MAN' HAVE GONE ON SALE AND PUBLICITY BROCHURES ARE IN THE PROCESS OF BEING DISSEMINATED. MR. MEREDITH WILLSON MAS ACCEPTED AN INVITA- TION TO ATTEND THE OPENING NIGHT PERFORMANCE OF 'THE MUSIC MAN' AS A SPECIAL GUEST OF HONOR AND ME MAS AGREED TO CONDUCT THE FINALE. FAM~ - IN REHEARSAL IS '76 BI 76', A MUSICAL REVIEW BASED ON UNITED STATES HISTORY, WHICH WILL TOUR THE JUNIOR HIGH SCHOOLS DURING APRIL. PEARSON PARK THEATRE PROGRAMS - THE SEASON HAS BEEN COORDINATED FOR THURSDAY SPOTLIGHTS (CHORAL AND INSTRUMENTAL GROUPS), MUSIC UNDER THE STARS (TRADITIONAL CONCERT BANDS PERFORMING ON FRIDAYS) AND WEEKEND PRODUCTIONS (A VARIETY OF LIVE ENTERTAINMENT REQUIRING AN ADMISSION FEE.) 8. R AT - FOURTEEN PERFORMANCES HAVE BEEN PRESENTED TO AUDIENCES AVERAGING 100. PORTRAIT OF AN ARTIST - THE SECOND PROGRAM IN THIS SERIES OF ENRICH- MENT EXPERIENCES IS FOCUSING ON THE DANCE, DANCER AND CHOREOGRAPHER. ARRANGEMENTS ARE IN PROCESS FOR A PROGRAM TO BE HELD APRIL 25 FEATUR- ING HATTIE LASCOE WHO RECEIVED A GRANT FOR HER WORK THROUGH THE NATIONAL END]WMENT FOR THE ARTS. 4-6-76:OO:35 ANAHEIM ARTS COUNCIL of the Anaheim Cultural Arts Commission M~orandum on the meeting held on Tuesday, March 9, 1976 at Carl"s Jr., 1200 North Harbor Boulevard, Anaheim. Present were: Robert Carlberg~ President (AUHSD) Be Douglas, Vice President (AAA) Patsy Rayu Treasurer (APRAD) Nancy Jenkins, Secretary (ACED) Marguerite Lee, Alternate AMP Elsie Reed, Individual Vi Wheeler, Aha ModJeska Players John Sawyer, Anahe~m'Pops Chorale Opal Kissinger, AAUW Leta Archer, Anaheim Beautiful and Anaheim Foundation for Cultural Arts Sarah Noble, Anaheim Community Orchestra Eugenia Jeseen, Anaheim C.ommunity Orchestra Jan Gillette, Searchers Gem and Mineral Society Arnold Hirsoh, Anaheim Camera Enthusiasts Betty Lillis, W~men's Division, Chamber of Commerce Dorothy Carpenter, Ebell Club Guest: Elizabeth Collins, California China Painters Assn. The president called the meeting to order at 12t15. The minutes of the February 10, 1976 meeting were amended as follows: 1. Change June Britton's name to June Brittain. Under announcements, please change to read that the Music Man Orchestra will be playing for The Music Man in March and the Community Orchestra will be playingfor Sweet TREASURER'S REPORT Balance on hand February 10, 1976 $ 825.78 Cash In Bank $740.78 Petty Cash for Box Office 50.00 Income Box office ticket sales Table of 8, Soiree, Heritage Bank Total Income $ 28.00~ !00.00 $128.00 $ 128.00 E_~enditures Ticket sales reLmbursed Box office salaries Total expenditures 28.00 135.00 $163.00 163.00 Unencumbere~ balance on hand March 9, 1976 $ 790.78 BOX OFFICE 1. Marie Zelite is very enthusiastic about the booth. She has decorated the booth now and has plans for decorations for ths month of July. 2. Tickets are now being sold for Sweet Charity. 3. Ballet tickets will be sold tentatively in May. It was suggested that plans be sent in to the Mall for a new booth° ORGANIZATION REPORT Betty Lillis of the Chamber gave a report on the upcOming events of her organization. On March 25, 1976 they are planning a Cultural Arts Luncheon. On May 23, 1976 they are planning their annual Pioneer Picnic. CALENDAR 1o Please be prompt with information for the Calendar. 2. Information is to be turned in by the 25th every three months~ 3.The, next date to turn in information is May 25, 1976. The calendar =Omes out ~he first of the month. 5.June Vandiver of ~RAD does the typing. MEMBERSHIP 1o We now have twenty-five m~-mbers. 2~ When the China Painters join, the total membership will be twenty-six. sg!,RE ' 1o A letter is being sent to businesses asking for donations. 2. The Soiree will be on May 8, 1976 at the Disneylana Hotel. 3. A committee to seek Auction Donations is as follows: Robert Carlberg Vi Wheeler Jean Cowan Jan Gillette Claudia Graham-WDCC Agnes Richi-WDCC Marguerite Lee Sarah Pearson-WDCC Leta Archer Pat Lindgren-AAA Anaheim Elementary & High School Dist. and Cypress College Fullerton College At large Searchers Gem & Mineral Restaurants Banks and S & L Antiques Antiques Collectibles Collectibles SOIP~__E REPORT (continued) 4.Three more people are needed to write letters for pages P through Z in ~he Anaheim White Pages Telephone Directory. CORRESPONDENCE 1o A letter of resignation was read from Charlotte Sale. 2. She is resigning only as Corresponding Secretary and not as a member. DIRECTORY The 1976 directory is now finished end was given to members at the meeting. PUBLICITY This committee is in need of a ohairperson. VIP LUNCHEON 1o This will be held at the Anaheim CultUral Arts Center on March 19, 1976. 2. All m~mbers were asked to make and bring cookies. Those who can were requested to be at the Center at 9 a.m. in order to help. 4. The theme will be red, White and blue. 5o Colonial type outfits will be worn by those serving at the luncheon. 6. Jim Bridgford has donated individual loaves of bread. Consequently~ t~e theme will be "Raising Dough For The Arts." 7o All RSVPs should be in by Wednesday, March 17, if possible. ANNOUncEMENTs 1. The Cultural Arts Co~ission is meeting Me,oh 11, 1976 from 5:00 to 6:30 p.m. at Four Seasons Cafeteria, 1363 S. Anaheim Boulevard, Anaheim, California. 2. The Anaheim Camera En~husiasts announced that there will be an International Show in July. Judging will be held in Buena Park and the Print display in Santa Ana. 3. The Art Asso~iation announced their Flea Market at the Cultural Arts C.~nter on Friday, March 11, 1976 and Saturday, March 12, 1976. 4. The Community Orchestra is playing for Sweet Ch~rit~ on March 12~ !3~ 1~, 19, and 20 at Cooke Auditorium starring Alison Reed. 5° T~e Aha Modjeska Players announced their production of God's Favorite by Neil Simon on April 2~ 3, 10~ 11, 17, and 18. 6~ The Golden Years Art Exhibit sponsored by the W~en's Division of the Chamber of commerce will be at the Cultural Arts Center from June 1st through the 30th~ ANNOUNCE~NTS (continued} ~lizabeth Collins will demonstrate a China Painting Workshop on April 5~ 1976 from 7 to 10 p.mt In addition to supplies, a donation of $1.00 is expected. The China painting Association has displays in the.cases at the Center. Their,meetings are the third Monday of the month from 10 to The next meeting will be held Tuesday, April 13, 1976 at 12:00 at the Chafing Dish Restaurant, Broadway Mall, ~nahe~m. The. meeting was adjourned at 1:35. Respectfully sub~itted, Nancy Jenkins Recording Seoretary CHAIRMAN'S REPORT AD HOC COMMITTEE ME~TING April 6, 1976 - Disneyland Hotel Those who attended the meeting were: Sarah Pearson, Mother Colony Advisory Board Dixie Edwards, Mother Colony Household, Inc. Elizabeth Schultz, Friends of the Anaheim Public Library Joanne Stanton, Library Board Ralph Callen, Library Board Jack Brown, Chairman, Anaheim Cultural Arts Commission Mary Jones, Anaheim Cultural Arts Commission The meeting was called to order at 12:15 p.m- Jack Brown reported that the Bicentennial Horizons Committee and the Cultural Arts Commission would cosponsor a community meeting on May 13 in the City Council chambers. The purpose for this community meeting was to present to the citizens the concept for use of the Carnegie Library as a museum for the City of Anaheim. Recommendations made at the January 28 meeting were reviewed and discussed as was the proposed Carnegie Library Museum. After considerable study and discussion, the Ad Hoc Committee is sub- mitting the following considerations: 1. The Ad Hoc Committee is very appreciative of the scholarly and in-depth proposal submitted by Andrew L. Deneau, Chairman of the Anaheim Heritage Committee, concerning formation of a Mother Colony Heritage Association; however, after much study and dis- cussion, it was found that legal restrictions of corporate entities such as the Mother Colony Household, Inc. and Friends of the Anaheim Public Library prohibited the joining of another corporate body and further that the Anaheim Library Board and the Mother Colony Advisory Board, because of their advisory capacity to the Anaheim City Council, could not participate in the proposed organization. 2. The consensus of the members of the Ad Hoc Committee as indi- viduals was to recommend the appointment of a~ Heritage Committee broadly representative of cultural organizations involved in the heritage of Anaheim. Suggested organizations are: Mother Colony Advisory Board Mother Colony Household, Inc. Anaheim Library Board Friends of the Anaheim Public Library Center for Urban Development Ebell Club, History and Landmarks Committee Red Cross (Central Orange County Chapter) Cultural Arts Commission Women's Division, Anaheim Chamber of Commerce Fraternal organizations Service clubs and other interested groups Ad Hoc Committee - 2 - April 6, 1976 3. It was further recommended that a special Museum Ad Hoc Committee comprised of interested citizens be appointed to con- cern itself with the development and support of the proposed museum. The meeting was adjourned at 1:50 p.m. A COMMUNITY MUSEUM FOR ANAHEIM - - A PLACE TO EXPLORE, TO EXPERIENCE, TO ENJOY - - THE ANAHEIM CULTURAL ARTS COMMISSION and THE HORIZONS COMMITTEE OF THE ANAHEIM BICENTENNIAL CELEBRATION Invite you and yom organizat~n to p~icip~e in a public forum to explore the opportunity to cr~e a Community Museum for Anah~ to be h~Ed in the Anaheim City Counci~ Chamb~ on the 13th day of May, 1976 at 7:30 p.m. For thousands of local children and ad~ it can be a place to learn more about thei~ commu~ity and envi~o~ent. The Community Museum will p~ovide an opportunity to pres~ve the c~ h~t~e of A~e~m. For addi~al inform~n ple~ e contact: M~. Sybil S~lv~rman Community Development Department 119 South Claudi~a 533-8750 A COMMUNITY MUSEUM FOR ANAHE I M --a place to explore, to experience, to enjoy-- The Opportunity The Anaheim Bicentennial Celebration, Horizons Committee, has adopted the creation of a Community Museum for Anaheim as its goal for the 1776-1976 Bicentennial Celebration. The Anaheim Cultural Arts Commission has given its unanimous support and endorsement to the concept of the establishment of a Community Museum. The Anaheim Redevelopment Agency has the potential to act as a catalyst to provide a site for the museum, acquire the land, and contribute to capital costs. The City of Anaheim has as one of its primary goals to provide opportunities for recreation and leisure time for its citizens within a balanced community. The Concept To create a Community Museum for Anaheim to preserve and display local cultural history. A museum designed to be an exciting and enchanting place for children and adults to learn more about and explore their environment and community. Exhibits and programs designed to encourage active exploration and investigation of history, science, culture, and the arts. The Support The Anaheim Community Museum is envisioned as a nonprofit, community-oriented, and community supported museum. Community leadership, support, action and commitment is required to bring the Community Museum into being. A variety of community resources need to be investigated to determine the availability of money and manpower to support the Anaheim Community Museum. THE ANAHEIM COMMUNITY MUSEUM ~--a place to explore, to experience, to enjoy--- PROPOSED AGENDA FOR JOINT PUBLIC FORUM Sponsored by The Anaheim Cultural Arts Commission and The Horizons Committee of the Anaheim Bicentennial Celebration May 13, 1976 City Council Chambers 7:30 p.m. INTRODUCTORY REMARKS ...... Anaheim Cultural Arts Commission Jack Brown, Chairman SLIDE PRESENTATION ...... "A Community Museum for Anaheim" DISCUSSION SESSION ...... Anaheim Citizens and Community Groups RECOMMENDATIONS FOR AN AD HOC COMMITTEE, FOR THE ANAHEIM COMMUNITY MUSEUM ...... Anaheim Citizens and Community Groups CLOSING REMARKS ...... Horizons Committee of the Anaheim Bicentennial Celebration Dan Rowland, Chairman ANAHEIM--PAST, PRESENT & FUTURE 1976 TWELFTH ANNUAL CARROUSEL OF ANAHEIM CULTURAL ARTS Bicentennial Celebration Showcase of talents, arts, crafts, hobbies, cellection and history STAR SPANGLED CARROUSEL ANAHEIM CONVENTION CENTER ADMISSION FREE--PARKING FREE A community-wide program Spof~sored by the Women's Division, Anaheim Chamber of Commerce and The City of Anahoim in cooperation with the Public, Private ParochiaISchool, businesses, individuals and organizations of Anaheim. DATES: GRAND LOBBY: AU H.S D Art Show Thursday. April 29-- 12 Noon to 8 PM Friday, April 30 ~2 Noon to 10 P,M Saturday, May 1 12Noonto 10 P M EXHIBITION HALL: Continuous exhibits. demonstrations, and performances FREE ADMISSION FREE PARKING ANAHEIM CULTURAL ARTS MONTH-- May 1976 Programs. exhibits throughout the community SPECIAL PERFORMANCE in the ARENA Anaheim Elementary School District Music Festival Friday, April 30, 7 P.M, SPECIAL PROGRAMS in the ANAHEIM ROOM A U,H.S,D, Choral Festival Thursday & Friday, April 29 & 30 8:30 AM, to 4:00 P,M, A U H S D Jazz Festival Saturday, May 1, 6 P.M. to 10 P.M. ANAHEIM CULTURAL ARTS CENTER 931 N Harbor, Anaheim, California Bicentennial Celebration continuous exhibits, programs ANAHEIM CULTURAL ARTS CON~iISSION AGENDA PLACE: Four Seasons Cafeteria 1363 South Anaheim Blvd. Anaheim, California CO~ISSIONERS Jack E. Brown, Chairman Violet Wheeler, Vice Chairman Earl E. Dahl Mary B. Jones Ruth Salaets Martin Sklar June Travers DATE: Thursday, March 11, 1976 5:00 p.m. - 6:30 p.m. EX OFFICIO MEMBERS Mayor William J. Thom Keith Murdoch James D. Ruth William J. Griffith Larry Sierk TO OUR GUESTS: We welcome you to our commission meeting. If you desire to address the Commission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. Presidin~ Call to order . p.m. I. INTRODUCTIONS AND ORAL/WRITTEN COb~MUNICATIONS II. APPROVAL OF MINUTES OF FEBRUARY 12, 1976 MEETING III. REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTION REPORT OF FEBRUARY, 1976 (Pink sheets attached} -- Patsy Ray Cultural Arts Commission Agenda March 11, 1976 -2- IV. OLD BUSINESS 1. Status of Wagner house pipe organ slated for installation at Cultural Arts Center -- Lloyd Trapp Status of Ad-hoc Committee composed of repzesentatives from the Cultural Arts Commission, Library Board and Mother Colony Household. Review of and action on Deneau report -- Mary Jones 5, Presentation of request by Allen Ornstein for popular music concerts open to the public -- Patsy Ray 4. Other V. NEW BUSINESS Request from the Horizon Committee of the Anaheim Bicentennial Celebration committee for a public forum to be jointly sponsored with the Cultural Arts Commission -- Dan Rowland Cultural Arts Commission Agenda March 11, 1976 2. Report on Arts In Communities Conference -- Earl Dahl -5- 3. Other VI. REPORTS, CO~ffiNTS, QUESTIONS BY CO~gilSSIONERS Chairman Brown -- ~naheim Beautiful. Status of committee established by the Foundation to research an interim performing arts facility. Commissioner Dahl -- Lib~.~y 'Board Commissioner Jones -- Orange County Arts Alliance Commissioner Salaets ~- Foundation for Culture and the Arts, program and financial report Commissioner Sklar -- Parks and Recreation Commission Commissioner Travers -- Anaheim Arts Council Commissioner ~heeler VII. NEXT MEETING AND ADJOURNMENT -- Next meeting, Thursday, April 8, 1976, Four Seasons Cafeteria, 1565 South Anaheim Blvd., Anaheim, California 03,0.876iv g50 CITY OF ANAHEIM CULTURAL ARTS COMMISSION MINUTES The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, February 12, 1976 at S:O0 p.m. in the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at S:26 p.m. by Vice Chairman Violet Wheeler. Call to Order Commissioners present: Violet Wheeler, June Travers, Earl Dahl, Mary Jones. Commissioners Present Staff present: James D. Ruth, Director, Parks, Recreation and the Arts Department; Lloyd Trapp, Recreation Superinten- dent; Patsy Ray, Recreation Supervisor; June Vandiver, Secretary. Staff Present Guests present: Sarah Faye Pearson, Mother Colony House Advisory Board; Sylvia L. Bula, Chamber of Commerce, City- County Government Committee; Eileen Anthony, Women's Division Chamber of Commerce. Guests Present No correspondence was reviewed. Correspondence M/S/P--Jones/Dahl...to approve the minutes of the January 8, 1976 meeting as written. Minutes Patsy Ray reviewed the highlights of the monthly Arts Section Report of January, along with mentioning that the final per- formances of "The Celebrated Jumping Frog of Calaveras County" will be presented February 14, and IS at 2:00 p.m. at the Loara Elementaary School. Miss Ray reiterated the outstand- ing attendance records of the recent visit of the American Freedom Train, and how well received the performers were who donated their time and talent to entertain during the public's lengthy wait in line before entering the Train. Arts Section Report In answer to Commissioner Jones' question of whether any music type programs are offered to the Senior Citizens, Patsy Ray ex- pounded on the "Melodears" (chorus), "Syncopators" (band), and the "Discords" (kitchen band) who are Senior Citizens who pro- vide entertainment for the Seniors and the community at large. Lloyd Trapp explained there have been a few problems hampering Wagner House the completion of the installation of the Wagner House pipe Pipe Organ organ at the Cultural Arts Center. The ~abinet work has been started, the measurements have been completed for fitting the pipes in the small hallway and hopefully the entire project will be completed by the next Cultural Arts Commission meeting. Page 2 L~nutes February 12, 1976 Commissioner Jones passed out a Progress Report on the initial meeting of the History Ad Hoc Committee represent- ing the Cultural Arts Commission, Mother Colony Advisory Board and Library Board which met on January 28, 1976. Ad Hoc Committee Meeting of 1/28/76 Patsy Ray reported on the Police Auction of January 24 where the pews from the Anaheim Civic Theatre, hopefully were to be sold. Only one pew was sold at $55.00. Churches are being contacted and those interested are being referred to the Purchasing Department of the City of Anaheim. Anaheim Civic Theatre Pews Allen Ornstein has been working with Staff, at the request of the Commission and will present his research and findings involving the proposed utilization of Glover Stadium and/or other facilities for amateur concerts at the March meeting of the Cultural Arts Commission. Amateur Concert Location Commissioner Wheeler touched on the highlights of the Fund Raising Workshop held January 29, 1976 by the Orange County Arts Alliance. (Detailed report distributed to each Commissioner and copy attached) OCAA Fund- raising Workshop Commissioner Dahl has personally reviewed the transcripts Oral History of interviews made with Anaheim residents for the History Program Program and though some corrections are needed, he is assured these corrections will be completed and in lieu of this he recommends final payment be made to California State University at Fullerton. M/S/P--Dahl/Jones...to make final payment of $200.00 for 14 transcripts of interviews done with Anaheim residents to California State University, Fullerton, Oral History Program. Commissioner Dahl extended an invitation to the Commission Bicentennial to attend the Anaheim Bicentennial Committee's Heritage Sub- Heritage Sub- Committee's meeting on February 20 in the Mother Colony History Committee Room at 3:00 p.m. It is anticipated they will have Mrs. Hall Meeting. of the Covina Bi-Centennial Committee to review what they have done in their community. M/S/P--Travers/Jones...to table discussion and recommenda- tion for a historical museum until the next Commission meeting. Historical Museum A slide presentation of "You've Got to Have Art" was pre- sented;.courtesy of Orange County Department of Education. Commissioner Sklar put together this excellent presentation · n cooperation with the Disney Studios and suggested it be shown to the Commission. Slide Presentation ~n utes February 12 1976 Lloyd Trapp explained to the Commission that the CAC's portion of the City budget is the same as last year's except for anticipated salary and maintenance increases. No action is necessary on the CAC budget as this is for information purposes only. Information on what is actually spent, at the end of the fiscal year, will be submitted to the Commission approximately August 10th. Commissioner Dahl expressed the desire to have readout reports to watch the budget since in the City's budget, carry-over is not allowed and any remaining monies are returned to the General Fund. Staff will present quarterly reports. CAC Budget Jim Ruth presented Commissioner Jones a S year service award issued by the City of Anaheim and extended her his personal appreciation for her dedicated service to the City, the community and to the Cultural Arts Commission. Mrs. Jones was unable to attend the City Awards Banquet held the previous Saturday when Commissioner's Brown, Salaets and Dahl received their S year service awards. 5 Year Service Awards General discussion ensued on the recreation programs and zero Budget.and budgeting on new programs. Commissioner Jones inquired if Program there was some type of statistical report on the outreach of Discussion recreation programs. Mr. Ruth explained to the Commission the value of this new program budget process which is to evaluate recreation programs and the entire direction from this point on will be to develop the needed feedback and to determine effective- ness in all programs. M/S/P--Travers/Dahl.o.tO accept the proposed 1976-77 Recrea- tion Division Program Budget as presented by staff at the joint meeting of the Cultural Arts Commission and Parks 5 Recreation Commission meeting on February 11, 1976. Recreation Division Program Budget Due to the absence of 5 Commissioners, the scheduled Executive Session was postponed to the next meeting. In Chairman Brown's absence the Anaheim Beautiful report was deferred to the next regularly scheduled meeting on March 11, 1976. Commissioner Dahl waived reporting on the Library Board to Patsy Ray to report on the program being planned by the Bi' centennial Celebration Committee. Patsy Ray announced a gala Bicentennial package entitled "Shake Hands With America". Ray Bolger has been signed to perform May 1, followed by the Young Americans on May 22nd and concluding with 6 performances of Music Man June 18, 19, 20, 25, 26 and 27. A professional lead is being sought for "Music Man". Under consideration are George Chakiris, Dean Jones and Mike Connors. Tickets will be $3.00 for adults and $2.00 for students under 12 with all per- formances being held at Anaheim High School, Cook Auditorium. The Bicentennial Committee is busily working to involve community participation during "Music Man" with booths to sell popcorn and SE lemonade, and having Uncle Sam on stilts, tandom bikes, old cars, etc. Executive Session Aha. Beautiful Report post- ~one4~. Bicentennial Programs utes February 12, 1976 Commissioner Jones will provide the Commission with a list Orange County of the 8 sub-committees of the Orange County Arts Alliance. Arts Alliance Commissioner Jones recommends Anaheim be represented on each of these sub-committees and that the Cultural Arts Commission sponsor an open meeting for the public and invite Reilly Rhodes, President of the OCAA to be the guest speaker Commissioner Wheeler reported on the Arts Council meeting. March 19 is scheduled for a VIP luncheon to include local business supporters and the Presidents of the organizations, to encourage participation at the Soiree scheduled for May 8. This gala affair will start with a 6:30 silent auction, preview social hour and boutique. Stan Pawlowski and John Seymour will then conduct the live auction and Jack Gutman will preside as Master of Ceremonies. The profits from this yearly fund raising event will go to the Arts Council to pur- chase some office equipment, support the box office operation, and to priorities of the Cultural Arts Center, and to aide in the renovation of the Loara Playhouse for the performing arts. Arts Council Report Commissioner Jones recommended the Cultural Arts Commission be represented at the Annual Alliance of California Arts Councils Conference in Palm Springs this weekend° Commissioner Dahl will attend this conference. Attend Alliance Calif. Arts Councils Conference The meeting adjourned at 7:10 p.m. The next meeting will be Adjournment/ at S:00 p.m. on March 11, 1976 at the Fours Seasons Cafeteria Next Meeting 022576jv:50 ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTMENT ARTS SECTION MONTHLY REPORT FEBRUARY, 1976 Classes -- On-going classes include bridge, Hawaiian and Arabian an~-~-~, adult social dance and yoga. Senior Citizens -- The Senior drama group, The Keenagers, presented "Hurray for Hollywood", a take-off on the personalities of the 1930's and 1940's. A cast of 24 with 1S band members entertained the 2S0 members of the audience. Six orthopedically handicapped children from Woodcrest School visited the Seniors to thank the Tuesday sewing group for the many lap robes, wheelchair caddies and baskets filled with candy which the Seniors provided for the holidays. The Day Center began operation during February and to date 46, parti- cipants have utilized the service. Twenty-one presentations were made by staff to inform individuals and groups about the services of the Day Center. Transportation has emerged as one of the major con- cerns. Four locations have been selected for the Satellite program which will operate in donated facilities at areas with high senior popula- tions. Making their facilities available for the Satellite program are Eastland Savings and Loan, 910 E. Brookhurst on Tuesdays; Friendly Village, 5815 E. La Palma, Wednesdays; Orange Grove Mobile Home Village, 10095 Harbor, Thursdays; Western Skies Mobile Home Park, 2770 ~. Lincoln, Fridays. Ail facilities are made available at no cost. The Valentine Dance was enjoyed by 52S Seniors. Over 200 Seniors have taken advantage of the free income tax advisory service provided by retired Internal Revenue personnel and tax accountants. Plans are in process for the selection of a mountain camp to provide a five day summer camp experience for Seniors. A rustic atmosphere at a low price, including transportation, is being sought. A1 Hutson, past president of the Anaheim Senior Citizens Club, has been elected president of the Orange County Senior Citizens Council. Ana-Modjeska Players -- Auditions have been conducted and rehearsals are in progress for Neil Simon's comedy based on the Biblical story of Job, "God's Favorite", which will run the first three weekends ~n April. Anaheim Arts Council -- Plans are underway for the VIP Luncheon slated for March 19 to serve as an introduction to the Soiree and Auction Extraordinaire for business leaders and presidents of arts organiza- tions. Arts Section Monthly Report -2- February, 1976 o Anaheim Bicentennial Committee -- Response to the Student Art Contest and community-wide Photograph Contest has been most favorable. Judg- ing will be held in March and the winners will be displayed at the Carrousel of Anaheim. Fire plug painting continues to be a most popu- lar activity. The Bicentennial Celebration Committee, in cooperation with KentJohnson Productions, will present a three program cultural series entitled "Shake Hands With Americal". Featured will be "An Evening With Ray Bolger" on May 1; The Young Americans on May 22; and Meredith Willson's "The Music Man" starring Pernell Roberts on June 18-19-20; 25-26-27. 10. Reader's Theatre -- Eight performances were given during February to enthdiiastic audiences which have averaged about 100. Presentations include Stephen Vincent Binet's "John Brown's Body" and an original script, "Early Anaheim", which features vignettes from the first forty years of Anaheim's history. Artists in Residence -- Well received by all host schools, the art forms included improvisational theatre, puppetry, oil painting, print making, photography and stage make-up. Choral Festival -- Jester Hairston, internationally known composer, music director and performer has agreed to serve as the guest con- ductor for the Eighth Annual Anaheim Choral Festival to be presented July 31 at the Pearson Park Theatre. Portrait of an Artist -- Focusing on "The Writer", the initial program series featured an author, a playwrite and a poet. Each discussed his work, the process involved in the creative efforts and answered ques- tions from the audience. The poet, a Mexican-American, presented works in both English and Spanish and discussed the impact of the ethnic identity on today's society. Patsy Ray spoke on the use of volunteers through business and organi- zations in Anaheim at a session for the California Parks and Recreation Society Conference in Sacramento. 030876j v: 35 ANAHEIM ARTS COU~ICIL of the Anaheim Cuitnral Arts Conunisston M~orandum on the meeting held on Tuesday, February 10, 1976 at Carl's Jr., 1200 North Harbor Boulevard~ Anaheim. Present were: Robert Carlberg, President (AUHSD) Be Douglas, Vice President (AAA) Patsy Ray, Treasurer (APRAD) Nancy Jenkins, Secretary (ACSD) Marguerite Lee, Alternate AMP Elsie Reedy Individual Vi Wheeler, Ana Modjeska Players Elva Haskett, Anaheim Doll Club John SawTer, Anaheim Pops Choral Opal Kissinger, AAUW Leta Archer, Anaheim Beautiful andAnahelm Foundation for Cultural Arts Guests: Sarah Noble, AnaheimCom~unity Orchestra Eugenia Jessen, Anaheim Community Orchestra June Britton, Pen Women The president called the meeting to order at 12~15. The minutes of the January 13, 1976 meeting were approved as submitted. TREASURER" S REPORT Balance on hand January 9, 1976 $ 849.03 Cash In Bank Petty Cash for Box Office $775.78 50.00 Income Box Office ticket sales January 1976 luncheon Redeposit starter for Jan. luncheon Anaheim Plaza gift certificate & information booth services Total Income $ 6.00 18.00 25.00 135.00 $1~4.00 1~4.00 ~penditures Ticket sales reimb%,_rsed Arnold Hirsch~ Soiree photos Box Office salaries Starter, January luncheon Total expenditures oOo 7.50 168.75 25.00 $207.25 Unencumbered balance on hand February 10~ 1976 207.25 825.78 BOX OFFICE Barbara Wiles has resigned. 2o Marie Jean ~.elite has been hired as the new Box Office employee. 3. Any enlargements must wait u~til there is a new manager of the Plaza. 4o Additional shelf space and bulletin board space for posters is needed. CALENDAR CO}~ITTEE February 25, 1976 is the deadline for news items for the next calendar. ~'~EMBERSHIP Sweet Adelines has been contacted and they should nominate so,eons et their next board meeting. The Velvet Knights Drum and Bugle Co~p can't get a representative during the day. ill to~ay. 3. The representative from Ebell Club was SOIREE COMMITTEE 1. Publicity has been given by the Bulletin. The article was passed around for viewing. 2. The date has been set for May 8, 1976 at the Dlsneyland Hotel. Tickets are $12.50 per person. 3. The goal is to triple participation. 4. The following report was given regarding the Auction at the Fullerton Boys Club. a. The same format was used as we plan to Use. b. They had a hosted cocktail hour and this enlivened partici- pation. c. Many groups purchased tickets. do There were 327 participants. eo The Live Auction included trips, services, and paintings. 5o An emphasis should be placed on BIG trips and services. All donations are tax deductible° 6o Tables that are assigned tend to promote a feeling of belonging and provide a social evening. 7. The mechanics of the Silent Auction were discussed. It was agreed that any format promoting an enjoyable ti~e should be employed. 8. Suggestions for Silent Auction donations: a. Potted plant in a nice container. b. Smell ceramics° c. Macrame d. White elephants e. Antiques 9. Suggestions for Live Auction donations: Forty different items are needed, ~hus one item per member would be £deal. FUND RAISING MEETING AT SOUTH COAST PLAZA HO~..EL In San Diego they have a combo of sixteen art organizations that have Joined together to help w~th expenses. They have a budget of four,ill,on dollars. Many ways were listed in which they prc~ote the arts. Irvine Corporation provides Grants to Arts but not token or small groups. They have three categories - educat'iOnal, medical and youth. Applioation dates are March 15 a~d September 15. Emphasis is placed on professional management and running of the organiza- tions. Hunt-Wesson Foods puts emphasis on the Arts. Generally monies allotted are from $500 to $1,000. Letters of application must inolude the number to benefit, sources of income and why they are unique. Application date is March 1, 1976. Rockwell International's purpose is to raise the cultural level of the co~u~unity where employees live. Categories include the Arts, Health and Welfare, and the College and University as long as matching funds are provided. 5. General points for applioations include: a. An organization should be well managed. b. An united effort is better than an individual effort. The business aspect of the organization should be emphasized. d. Don't gave up easily. This could become a priority for a five-year period of time. 6. Vi Wheeler has a copy of Grant Prospectus if anyone is interested. VIP LUNCHEON 1o Approximately 100 people are being invited. Menu is planned as follows: Hungarian Chicken to be named Coionial Chicken Tossed Salad Hot Rolls Brown Rice P~neapple Sherbet -3- A motion was made by Nancy Jenkins and seconded by Marguerite Lee to have the Council pay for the chicken main dish at the VIP Luncheon. Motion was approved. This is a combination luncheon for the VIPs and honoring presidents of the organization. 5. Six people will be help£ng to serve and they will he wearing costumes of colonial aprons and duster hats. ANNOUNCEMENTS 1. The urban development proposed plan was shared. 2. Pops Choral a. April - A Tribute to Musical Amerioa at the Loara Theater. bo July - Tribute to Walt Disney has been negotiated. This is a first for an outside group to be working with Dieneyland. The performan~e will be held at Pearson Park. 3. The Jumping Frog of Calabassas will be perfozming Saturday and Sunday at 2 o'clock in February. 4. Auditions for ~God's FaVorite" to be held February 22 and 23. $. Reader's Theater will perform either day or night for no cost. Contact APRAD. The Community Orchestra will play The Musio Man in March in Buena Park. Also in March they will play Sweet Charity at the Anaheim High School. The Art Association is to have a Rummage Sale and Flea Market on March 12, 13, and 14. Donations will be accepted the Wednesday before or at their next meeting. Marguerite Lee was given the Top Lady Award of the Women's Division of Chamber of Commerce. Our C°ngratulations to Marguerite. 9. Our congratulations also to Alyson Reed who received the DAR award for Good Citizen of the Month. The next meeting will be held Tuesday, March 9, 1976 at 12:00 at Carl's Jro, 1200 North Harbor Boulevard, Anaheim, in the Banquet The meeting was adjourned at 1:50, Respectfully submitted, Nancy Jenkins Recording Secretary TO: Mr. Jack Brown, Chairman Cultural Arts Commission City of Anaheim FROM: Earl E. Dahl, Member RE: Arts and Humanities Symposium Indian Wells, California February 13-16, 1976 First of all, may I express my appreciation for the opportunity of attending the symposium at Indian Wells. It was certainly an enjoyable experience for me - the social details of which I will relate at our regular meeting. In this memorandum I have tried to organize the significant information directly pertinent to our own Commission - specifically items related to funding in cultural areas. Redevelopment - There were a number of cities using this method. Examples are Bellflower and La Mirada as well as others. I didn't hear anything that we do not already know since we have Redevelopment personnel who are thoroughly acquainted with the possibilities, so I see no need to discuss it - except to say that it has extraordinary potential. Local Fund Raisin~ - One city encourages cultural organizations to host events such as "Grand Openings", "Civic Activities" and similar gatherings as a money raising venture. Perhaps the most comprehensive local fund raising is carried out in Los Angeles Music Center. They coordinate numerous cultural groups, establish budgetary goals, and have top organization control. Mrs. Brian Billington is director of the Women's Activities - has lots of information on their procedures although they are dealing in a somewhat different situation than we are in Anaheim. Getting large donations by posting names, naming centers after donors has worked successfully in other cities. Palm Springs Desert Museum is a good example. National Endowment for Humanities - There are opportunities for grants here but there must be a planned program carefully worked out and presented. It includes museums, libraries, educational programs, research grants, establishing fellowships, and assisting in bicentennial projects. I have the National Endowment to the Humanities brochure which gives instructions on how to apply, due dates and telephone numbers to call for information. National' Museum Act Pro§ram - Several categories such as professional Assistance, special studies and research, workshop training, graduate stipends are funded. The dates and descriptions are available. Fine Arts for DisadvantaQed - Many projects available to cities from Health, Education and Welfare. Arts ~ Humanities Symposium Feb. 15-16, 1976 Page 2 of 2 America the Beautiful Fund - Money for such projects as adaptive use of old school houses, hotels, banks as community workshops and cultural centers. Revial of crafts such as furniture refinishing, rug hooking, basket making and wood carving. Increasing the awareness of natural and historic beauties of the local community area. More information is available. Private Foundations - There is considerable competition for funds available. Ford Foundation is a big contributor. There are 50,000 Foundations, some are small and restrictive. More information is available. Conclusions: This is not necessarily a bad time for fund raising. Cities like New York, virtually in financial disaster, still manages to give $S1,000,000 for culture. Cities who have aggressive cultural groups who write programs, make applications and keep up-to-date on opportunities can and do get fund- ing. Many grants are competitive but someone will get the money - why not Anaheim? We should be able to compete successfully with anyone. Recommendations: Departments of City should write for complete information and maintain an open file for all prospective applicants. Staff personnel should assume a leadership role in assisting groups with applications, keeping people informed and if necessary write the program applications. ~Cultural Arts Commission should join the California lC_~onfe~atio~of the Arts. This is essentially a political group to add "clout" to the concern for the "Arts" in California. The cost would be $2S.00 for organization membership. Individual membership is $1S.00 and $S.00 for students. The Commission should continue to have representation at such meetings as the symposium designed to enhance cultural arts. There is a great need for unity of purpose at the state and national level. Keeping informed and meeting with top leader- ship often will help bring about better understanding. 022676jv:15 ORANGE COUNTY ARTS ALLIANCE FUNDRAISING WORKSHOP JANUARY 29, 1976 II. III. United Arts Fred Snyder, A. B. Campaign Executive Director, COMBO, San Diego Membership - 16 organizations Purpose: to join arts groups together to help them make expenses Bud__q_d~: $4.4 million Methods of raising money: 1. grants from city and county of San Diego (hotel room tax) 2. business and industry. Individual groups do not approach industry and business. Only COMBO approaches industry and business. Member groups cannot go to government for money. 3. Annual auction: a. November - private party at $100 per couple. 52 items for sale at $S5,000 total value. b. December - preview and auction in TV studio open to public, 14 hours donated TV time. $200,000 realized. c. March 50% sale of unsold merchandise in store d. 400 volunteers lined up donated items e. Blue Ribbon Committee decides on allocation of money. f. COMBO operating expenses $87,000 this year. 19% of total income is taken out for operating expenses. g. Goal for coming year is $750,000. A portion of money will be held in reserve for following year. Prospecting for P,lembership A. Performing arts 1. Direct mail appeal. Every three years do a survey of audience members. Make list. Exchange lists with other arts groups. 2. Newsletter to people who donate. B. Membership set up - Bowers Museum 1. 4S-100 volunteers needed depending on size of organization. Campaign once a year. Each present member should bring in two new members. 2. Recognize: a. new membership kit should go to new members C. receptions to acquaint them with organization 3. Retain: Serve them in some way to make them feel a part b-f-organization. a. Notify re date of renewal ahead of time. b. Make personal contact after 2nd contact letter. Fund-raising consultants: G. A. Brakeley Co., L.A. "Fund-raising is back in business after 1975 slowdown." Study depends on distance involved and time...in figuring cost. Minimum - $1-2,000 Full-blown study $5-7,000 covering two to three months and SO interviews. Do go as high as $50,000 on some that are very extensive. IV. .January 29, 1976 Orange County Arts Alliance Fundraising Workshop -2- Corporate and Foundation ~iving A. Doris Jones, Irvine Foundation 1. Categories: a. educational b. medical c. youth 2. Deadlines: March 15 and September 15 3. ~ not make grants to those who are funded. Small groups have no chance of receiving a grant. They do not give small token grants. Last year 3.6% went to the arts° 4. Initial contact a. telephone call or short letter preferred, outlining pro- posal. b. Outline project and what you need c. List goals (art groups seldom do long-range planning). d. You must provide financial statement in depth 5. Advice on board of directors: a. should have members who will bring in money b. should be leaders in business for management and budget control. Bernice Hird, Hunt Wesson Foods 1. Norton Simon Founda£ion Any request to the Foundation would go to Hunt Wesson. 2. Nature of grants: a. Accent is on the arts b. Assisting the ethnically disadvantaged c. Benefitting women d. Generally $500 to $1,000, occasionally $5,000. e. Like to give seed money. 3. How to apply: a. Prefer letters stating who you are, why you are unique, how many people will benefit from grant, extension of existing program, other sources of income. b. They like to talk to applicants and invite them to their office. Those who solicit for organization should be well trained and informed about the organization. 4. Deadline: Ail applications must be in before March 1st. C. Diane Anderson, Rockwell International Corporation trust gives to the arts. 1. Purpose: to raise cultural level of community, especially in areas where their employees live. There are 15,000 in Orange County. 2. Other categories: Health and welfare, colleges and universi- t~es--f~-~---(~e latter institutions provide matching funds up to ($2,000.) 5. Requirements: a. must be non-profit b. must serve entire community c. must be well-managed. If more than 30% of funds go to operating expenses, applicant is not considered. 4. Deadline: March 1st. ~-~-~000 a year given away, $500,000 in Orange County alone. D. Question: Is united effort better than one organization? Ail panelists said yes. Orange County Arts Alliance January 29, 1976 Fund-raising workshop -3- National Endowment for the Arts - Various panels of thb National Council for the Arts advise NEA on the grant applications. - Ail grants are given on a S0-S0 matching basis. They receive many more appiications than they can accommodate. A. Not funded by NEA: 1. capital construction projects 2. deficits 3. purchase of permanent equipment 4. general support B. Procedure 1. First send letter of intent to NEA explaining project, needs in community, ball park budget. 2. You will get an appointment. C. Major goals: 1. to make the arts available to millions 2. preserve our cultural heritage S. strengthen cultural organizations 4. encourage creative development of our finest talent D. To send write: throug_~ - 1-7. grants to individuals, to state and regional arts agencies, and other non~profit, tax-exempt organizations representing the highest quality in all the arts disciplines. 2. matching grants to professionally directed, community-based arts groups, to suburban or rural communities for instruction or training to major community cultural centers, special summer projects, etc., arts festivals and arts centers if they have professional directors. for booklet and information: Program Director, N.E.A. Washington, D.C. 20S06 VI. Putting Together a Grants Prospectus by Susan Billstein, past Director of California Cultural Arts Commission and current President, California Arts Alliance. (a copy of this was sent to all cultural arts organizations in Anaheim last summer) Mrs. Billstein emphasized the need for goals. should have a session with concerned members a S-year plan. Make a priority list for one Estimate the price and list means of income. Boards of Directors to discuss goals and to five year period. Stick to local grantees and don't give up easily. *Social impact and benefit very important. Serve women, minorities, seniors, or children. Orange County Arts Alliance January 29, 1976 Fundraising workshop -4- VII. SU~RY - by Reilly Rhodes, President~ Orange County Arts Alliance Arts organizations must realize the competition and emphasize business aspect rather than the organization. Competent manage- ment is very important. Bo Quality of organizations' talent not yet at point it would be to qualify for grants. Co The Alliance is talking to corporations in business and tries to impress on them that Orange County arts are moving ahead. They will help arts organizations achieve goals. They are also forming a Business Committee for the Arts which will operate independently of the Alliance. 022476jv:60 ANAHEIM CULTURAL ARTS CO~ISSION AGENDA PLACE: Four Seasons Cafeteria 1363 South Anaheim Blvd. Anaheim, California DATE: Thursday, February 12, 1976 $:00 p.m. - 6:30 p.m. CONNISSIONERS Jack E. Brown, Chairman Violet Wheeler, Vice Chairman Earl E. Dahl Mary B. Jones Ruth Salaets Martin Sklar June Travers EX OFFICIO MEMBERS Mayor WilliamJ. Thom leith Murdoch James D. Ruth William J. Griffith Larry Sierk TO OUR GUESTS: We welcome you to our Commission meeting. If you desire to address the Cormnission, please do so when called for under Agenda Item I. Please identify yourself, include your name and address, and then make your statement. Presiding Call to order p.m. I. INTRODUCTIONS AND ORAL/WRITTEN COS~JNICATIONS II. APPROVAL OF MINUTES OF JANUARY 8, 1976 MEETING Iti. REVIEW OF THE HIGHLIGHTS OF ?HE ARTS SECTION REPORT OF JANUARY, 1976 (Pink sheets attached) -- Patsy Ray Cultural Arts Commission Agenda February 12, 1976 -2- OLD BUSINESS 1. Status of Wagner house pipe organ slated for installation at Cultural Arts Center -- Lloyd Trapp Joint meeting of Cultural Arts Commission, Library Board and Mother Colony Household, January 1S, 1976. Ad-hoc committee meeting January 28, 1976 -- Mary Jones - 5. Sale ~ pews~rom ~ei~ Civic '~heatre -- Patsy Ray f '~'-' 4. Status of request by Allen Ornstein for popular music concerts open to the public -- Patsy Ray $. Other V. N~V BUSINESS 1. Report.on~FundRai$ifig. Workshop, January 29, 1976 -- Vi Wheeler Request for final payment to California State University; ~ullerton Oral History Program; $200 for 14 transcripts of interviews done with A.mheim residents -- Earl Dahl Cultural Arts Co~unission Agenda February 12, 1976 -3- Eormulate Cultural Arts Commission's recomnendation for an historical museum -- Jack Brown ~-~ .... Presentation of film, '~ou've Got to Have Art", courtesy of Orange County Dept. of Education -- Marty Sklar S. 1976-1977 Fiscal Year Cultural Arts Commission Budget -- (See yellow copies attached) 6. Other 7. Executive Session VI. R~PORTS, COMv~NTS, QUESTIONS BY CO~NISSIONERS Chairman Brown -- Anaheim Beautiful. Status of coim~ittee established by the Foundation to research an interim performing arts facility. Commissioner Dahl -- Library Board Co,~,issioner Jones -- Orange County Arts Alliance Cultural Arts Commission Agenda February 12, 1976 -4- Commissioner Salaets -- Foundation for Culture and the Arts, program and financial report Commissioner Sklar -- Parks and Recreation Commission Commissioner Travers -- An~heimArts Council Commissioner Wheeler VII. NEXT MEETING AND ADJOURb~ENT -- Next meeting, Thursday, March 11, 1976, Four Seasons Cafeteria, 1363 South Anaheim Blvd., Anaheim, Ca. 020576jv:50 CITY OF A~IAHEIM CULTURAL ARTS COMMISSION MINUTES JANUARY 8, 1976 The regular meeting of the Anaheim Cultural Arts Commission was held Thursday, January 8, 1976 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at 5:10 p.m~ Call to Order Commissioners present: Jack Brown, Ruth Salaets, Earl Dahl, Violet Wheeler, June Travers, Mary Jones, Martin Sklar Commissioners Present Staff present: Lloyd Trapp, Recreation Superintendent; Patsy L. Ray, Recreation Supervisor, June Vandiver, Secretary Staff Present Guests present: Councilwoman Miriam Kaywood, Ben Bay, Allen Ornstein, Guests Present Brandon Bigham, Dan Rowland, Horizon's Committee Chairman of the Anaheim Bicentennial Celebration Committee, Sybil Silverman, Community Development Correspondence reviewed included: 1. Memorandum dated 12/22/75 from Michael Newton, Associated Councils of the Arts requesting members to urge the President to recommend the full amount of $210 Million for fiscal year 1977 Arts Endowment Budget. 2. Thank you letter from Governor's Office for the recommendation of Commissioner Mary Jones for appointment to the California Arts Council. 3. Letter of December 29, t975 from City Clerk that permission was granted by City Council on December 23, 1975 for the sale of the pews from Zion Lutheran Church. 4. Notice from Elizabeth Schultz, Chairman, Library Board, of joint meeting with Library Board, Mother Colony House Advisory Board and the Cultural Arts Commission. 5. Memo from William O. Talley, Assistant City Manager re Budget Preparation, Fiscal Year 1976-77o 6. Brochure/announcement of banquet arrangements at Carl's Restaurant. Correspondence M/S/P--Wheeler/Dahl...to approve the minutes of the December ll, 1975 Minutes meeting with the following corrections: Page l, Guests present, correct the spellin9 of Shirley McCracken and page 2, item "Joint Meeting" should read..."Mother Colony House, Library representatives and Foundation to a meeting"...omitting "the Historical Society". Discussion was held and the decision reached, to mail out the Cultural Arts Commission minute~ as soon as possible after each meeting. All other reports will be held and mailed with the agenda a few days prior to e~ci~ meeting. ~n utes January 8, 1976 Patsy Ray reviewed the highlights of the monthly Arts Section report. The Reader's Theatre will present "John Brown's Body" and a historical program entitled "Early Anaheim". The Historical Characters will appear at the Freedom Train which will open to the public Friday, January g, 1976 at Anaheim Stadium. At the Freedom Train Festival Faire, booths on all types of attractions will be displayed and entertainment will be provided continually during its stay. Over 54 different entertainment groups and individuals have been scheduled from throughout Orange County who have donated their time and talents. "Romeo & Juliet" will be presented January 15, 16 and 17 at Anaheim High School, January 20, 21 at Esperanza High School and January 23, 24 at Western High School. Complimentary tickets were offered to the Commissioners. The Elementary School Orchestral Instruction program will begin in full operation this month. This is a free program as recommended by the Commission. The Artist in Residence program has had 74 responses from individuals wanting to participate. Austin Peay will audition the best qualified and select 12 artists from the candidates to cover a variety of art forms for this program slated to begin in February. "A Funny Thing Happened On The Way To The Forum", presented by the Ana-Modjeska Players, was well received with the smallest house being 57 and the largest attendance 183. A contract has been awarded by City Council to move and recondition the Wagner House pipe organ. Total cost will be $3,500. Commissioner Dahl met with Mrs. Schultz of the Library Board and they reviewed the proposed Redevelopment plans. A joint meeting of the Mother Colony House Advisory Board, Cultural Arts Commission and Library Board has been set for Thursday, January 15, 19~6 at 4:00 p.m. Item 1 on the suggested agenda is the "review of Deneau proposal rela- tive to a Mother Colony Heritage Association." In light of this, Mr, Dahl will invite Andy Deneau to this meeting. Mr. Dahl encourages all Commissioners to attend this meeting to develop some unified effort on the long term planning for the heritage of our community. Mr. Trapp recommended that before scheduling meeting~ in the future, that the City's master schedule be checked as this meeting is in con- flict with the Parks & Recreation Commission's regularly scheduled meeting. Commissioner Jones arrived at 6:00 p.m. and Commissioner Sklar arrived at 6:15 p.m. Arts Section Report Elementary Orchestra Program Artist in Residence "Forum" Attendance Wagner House Pipe Organ Joint Meeting Scheduling of Meetings pa__ CAC Minutes January 8, 1976 A conceptual design for redevelopment of the downtown area was presented, in depth, by qro Rowland and Sybil Silverman covering, in depth, the proposed family museum and historical park. The Redevelopment Agency is negotiating with railroad representatives who have indicated an interest in selling the Union Pacific depot. As a Bicentennia' project, plans are to convert the Union Pacific station to a family museums as funds are available. Redevelopment concept/Family Museum M/S/P--Salaets/Jones...that the Cultural Arts Commission endorse the proposal of the purchasing and utilizing the Union Pacific depot as a family museum in conjunction with a Heritage Park and that it be operated under the guidance of a professional Curator. It is further recommended that this acquisition be the first step in a series of acquisitions, preservations, and/or developments to eventually arrive at a total historical complex for the City of Anaheim. Allen Ornstein and Brandon Bigham, referred to the Commission by the Amateur Concert Mayor's office, requested assistance in obtaining an outdoor facility Location for bands to practice and to hold fee concerts. After general discussion on indoor/outdoor facilities, practice sessions vs. fee concerts, cost and control factors involved, the Commission recommended they meet with staff to work out a viable plan. Mr. Trapp explained the budget process for this year has been stepped Joint Budget up, time wise, and must be presented to the Assistant City Manager on Workshop February 20. The 5 year Capital Improvement Projection is due February 6. This year's budget process will be completed on a Management by Objective process (MBO). January 20 and 26 have been recommended for budget sessions to be held jointly with the Parks & Recreation Commission which staff will confirm at the Parks & Recreation Commission's regularly scheduled meeting on January 15. Staff will confirm with the CAC the dates and advise of the location. Commissioner Sklar commented on the Elementary School District's text--. book on the history and Anaheim and he will see that the Commission receives a copy. History of Anaheim Text- book Commissioner Brown left at 7:20 p.m. Vice Chairman Wheeler presided for the remainder of the meeting° Discussion was held on the need for input from the CAC with the Rede- velopment Commission on the proposed programs. Mr. Trapp explained with the changing roles of the City structure that Mr. Murdoch will be soliciting active participation from each department for the re- development program. Commissioner Sklar suggested the Commission write to the Redevelopment Commission and inquire what is planned for the cultural areas. Staff will compose and forward this letter. Coordination with Redevelop- ment utes January 8, 1975 Discussion was held on the possibility of changing locations for the regularly scheduled CAC meetings. No decision was made. Commissioner Sklar left at 7:40 p.m. and Commissioner Salaets left at 7:45 p.m. Commissioner Jones mentioned the increasing graffitti problem being seen in Anaheim and general discussion ensued on this problem area, As concluded, there is no simple solution, but it is an area of con- cern to all and ways of combating this problem should be given thought by all. Graffitti Commissioner Jones reported that the Orange County Arts Alliance Seminar OCAA Seminar will be held on January 29 at South Coast Plaza and she will see that the Commissioners receive the complete details of this event. The meeting adjourned at 8:07 p.m. to a joint budget session tenta- tively scheduled for January 20, 1976, to be confirmed by the Parks & Recreation Commission. The next regularly scheduled meeting will be held at the Four Seasons Cafeteria on February 12, 1976 at 5:00 p.m. Adjournment and next meeting. 012676jv:40 MEETING OF AD HOC COMM£TTEE (Cultural Arts Commission/Mother Colony Advisory Board/Library Board) held January 28, 1976 Present: Cultural Arts Commission Mr. Jack Brown and Mrs. Mary Jones Mother Colony Advisory Board Mrs. Sarah Pearson and Mrs. Dixie Edwards Library Board Mrs. Joanne Stanton Recommendations: Action to be taken by the individual Boards and Commission£. on the Deneau Proposal for a "Mother Colony Heritage AssocJation~ Incorporated." Discussion by the individual Boards and Commission regarding the subject of the Heritage Committee as it was originally structured under the Cultural Arts Commission. The original concept was a committee made up of representative organizations involved in the heritage of Anaheim on an invitational basis. The following were some of the organizations discussed: Ao Mother Colony Advisory Board B. Mother Colony Household C. Library Board D. Friends of the Library E. Center for Urban Develop~ntczz_ F. Hzstory and Landmarks Com~=s~on (Ebell) G. Red Cross (Central Orange County Chapter) Ho A Commission Member 3. Discussion by individual Boards and Commission on their priorities regarding cultural development or projects. The next meeting of the Ad Hoc Committee will take place shortly after February 17, 1976.~> / ~B~]ETING OF AD HOC COMblITTEE (Cultural Arts Commission/Mother Colony Advisory Board/Library Board) held January 28~ ]976 Present: Cultural Arts Commission Mr. Jack Brown and.Mrs. Mary Jones Mother Colony Advisory Board Mrs. Sarah Pearson and Mrs. Dixie Edwards Library Board Mrs. Joanne Stanton Recommendations: Action to be taken by the individual Boards and · ' ~ (,ommzs,~ion$ on the Deneau Proposal for a "Mother Colony Heritage As~ocS;ttion, Incorporated." o Discussion by the individual Boards and Commission regarding the subject of the Heritage Committee as it was originally structured under the Cultural Arts Commission. The original concept was a committee made up of representative organizations involved in the heritage of Anaheim on an invitational basis. The following were some of the organizations discussed: A. Mother Colony Advisory Board B. Mother Colony Household C. Library Board D. Friends of the Library E. Center for Urban Development ~ F. History and Landmarks C~*~n (Ebell) G. Red Cross (Central Orange County Chapter) Ho A Commission Member Discussion by individual Boards and Commission on their priorities regarding cultural development or projects. The next meeting of the Ad Hoc Committee will take place shortly after February 17, 1976.~ ANAHEIM PARKS, RECREATION AND THE ARTS ARTS SECTION MONTHLY REPORT JANUARY, 1976 DEPARTMENT Classes -- Registration was conducted for Hawaiian and Arabian Dance, Jazz dance, bridge and yoga during the month. Senior Citizens -- Ail classes for Seniors have filled to capa- city. These include eight classes presented by North Orange County Community College District with a total enrollment of 372 and seven classes presented by the Department and Club in- volving 276 seniors. The Day Center for less active seniors received warm response from agencies and individuals. An Open House is scheduled for February 27 to demonstrate the type of programs offered and the needs being met. The Travel Committee has scheduled the following long distance trips for 1976: Death Valley, March; Sentimental South, April; Southwest Roundup, May; Portland Rose Festival, June; Gaspe and Eastern Canada, July; Autumn Panorama, September; Fall Foliage Fly-In, October; Butterfly Tour, October. January starts the new membership year and, to date, over 400 more new members have enrolled this year over last year. The final membership tally for 1975 was 3,741. Ana-Modjeska Players -- Arrangements have been made to present "The Celebrated Jumping Frog of Calaveras County" in cooperation with the Department's Family Theatre program. Written by Mark Twain and based upon an annual historic event celebrated in both Missouri and Northern California, "Jumping Frog" was adapted for the stage and is performed by the Golden West College Theatre Arts Department. The 1976 Season will include "God's Favorite", "The Good Doctor", "The Orphans", "Picnic" and "Pajama Game". Permission was received from the Anaheim City School District Board to install a reader board at Loara Elementary School to service both the school and the Players. An inspection by the City Building Department of the proscenium arch and supporting towers on the Loara stage have indicated they are non-bearing and can be removed. Completion of both projects is dependent upon available funds. Anaheim Arts Council -- Interviews were conducted and a new per- son employed to operate the Box Office. Deadlines have been established for the various phases of the Soiree and Auction. New directions, for the Soiree, are being pursued with local celebrities serving as auctioneers, a silent auction, a boutique and a live auction in addition to a sumptuous buffet. 10· Anaheim Bicentennial Committee -- Ail attendance records to date were broken durfng the American Freedom Train's visit to Anaheim. The huge response created lines in excess of a six and eight hour wait, but the display booths, entertainment, and many personal services available made the best of the lengthy situation. Publicity has been directed towards the Bicentennial Student Art Contest and the Bicentennial Photography Contest° The Patriotic Fire Plug Painting project has received an increase in artists including s~veral Brownie and G!~rl Scout troups who have joined together to paint patriotic people on fire plugs. Bicentennial Programs~ .... A Historical Characters Troupe was estab- lished to participate at Bicentennial events throughout the year and they made their debut in conjunction with the American Freedom Train, appearing in costume and discussing their particular person- ality with the crowds· They also became popular photography sub- jects in their authentic costumes· Over the four and a half day stay of the Train, eleven Characters spent a total of 107 hours, averaging almost 10 hours per person· Reader's Theatre -- Offering both an evening and a day group, the Reader's Theatre Ensemble is featuring "John Brown's Body" by Stephen Vincent Benet and a humorous look at the first forty years of the Mother Colony as adapted from Anaheim's historical records by Mark Herron. Programs slated for February include appearances at St. Michael's Episcopal Church, the Rotary Club, the Kiwanis Club and at Edison Elementary School. A special Reader's Theatre experience has been provided for eighteen mentally gifted minors at Sunkist and Juarez Elementary Schools at the schools' request. ~!Romeo and Juliet" -- Presented seven times at three locations over a nine day period° "Romeo and Juliet" played to very small audiences. Lack of attendance is attributed to apathy as opposed to inadequate publicity. Invitational notices were sent to every City office and informational flyers were sent to all Junior and Senior High School Drama and English Departments, in addition to regular news media coverage. Artist in Residence -- Anaheim, Western, Loara and Katella High Schools accepted the opportunity to bring professional artists into their classrooms for a three day residency. Art forms requested ranged from theatrical make-up demonstrations to engraving and photography to mime. The Artist in Residence program was offered to all Junior High and Senior High Schools. Pearson Park Theatre -- Initial steps have been taken toward planning for the 1976 Pearson Park Theatre season and completing the projects involving the facility· 020676jv:35 -2- 0 0 E~ 0 0 ARTS COUNCIL ~EETiNG: Tuesday, February 10, 1978, 12 Noon CS~rl's Jr, '1200 N. Harbor Blvd. Anaheim, California AGENDA 1. CAL__LTOORDERAND INTRODUCTIONS 2. MINOT~S OF THE JANUARY 13, 1976 HEETING 3. TREASURER'S REPORT -- PATSY RAY 4o CONNITTEE REPORTS -- Box Office, Calendar, Membership 5. SOIREE CO~ITTEE REPORT -- Be Douglas i 65 ~W BUSINESS -- a, Direczory ChalrDerson -- b. Publicity Chairperson -- c. Other 7, CULTURAL ARTS CO~ISSION REPORT -- June Travers 8. ANNODNCE~,NT/NEXT MEETING, Tuesday, MarCh 9, 197e 9. ADJOUP~MENT 020676Jv:50 $520."_'.'0 t:di'huL'es Pic. l.:e"~ seAes rel}~!b-..:rsod Office sala;;ies To'kal E;~? ~nt~i-kures 2. Dec~er was ~ery successful. This was in. ....... ~ F~ .... cue {so selling k±ckets for the Pacific Salter. Af,~AHE I M CULTURAL ARTS CO~.l~.ll SS I AGEf,IDA PLACE: DATE: Four Seasons Cafeteria Thursday, January 8, 1976 1363 South Anaheim Blvd. 5:00 p.m. - 6:30 p,m~ Anaheim, California ~ CO~,IMISSIONERS /~' EX OFFICIO ~.IEI.IBERS Jack E. Brown~ Chairman~/'~ ~,1ayor ¥1illiam J. Thom ~ V~olet /Vheeler, ~ice Chairman ~/ Kelth Murdoch ~" __ Earl E. Dahl ~'~,*,'~-~/~ , -- / Richard Kamphefner ~ Nary B. Jones ~A~z~,~.~T~ ~..~.~/~.,~,~,/ ~,lill lam J. Griffith ..~ ~m Ruth Salaets~ ~' ~ ~ ........... ~, ~ ~'~[~-~,lartin Sklar~'/}~2~~ ~ ' Larry Sierk June Travers ~ T0 OUR GUESTS: ~e welcome you to our Commission meeting. If you desire to address the Commission, p~ease do so when called for under Agenda Item ~, Please identify yourself, include your name and address, and then make your statement. :) ~, Presiding /z---~ ~.,~.~;-?- Call to order -~,7~-, p.m, I.. IFITORDUCTIONS AND ORAL/~,!RITTEN COi,II.IU[,tlCATIOI,IS II. APPROVAL OF t. III,tUTES OF DECEMBER l l, 1975 MEETII'IG III. REVIEW OF THE HIGHLIGHTS OF THE ARTS SECTIOr, I REPORT OF DECE~.IBER~ 1975 sheets attached) -- Patsy Ray (Pink Cultural Arts Commission Agenda January 8, 1976 IV. OL! BUSINESS Status of ~./agner house pipe organ slated for installation at Cultural Arts Center -- Lloyd Trapp 2. Status of Heritage Committee -- Earl Dahl 3. Sale of pews from Anaheim Civic Theatre -- Patsy Ray 4. Other T. NE~.I BUS I HESS Proposal by the ~ocizon Committee of the Anaheim Bicentennial Committee regard~n9 a .... ~Museum to be establ shed ~n the Santa Fe Railroad Station -- D~an~p~lan~d, Chairman, Horizon Committee and Sybil Silverman, -x) ( / 2. Request by Allen Ornstein to utilize the Pearson Park Theatre once a month for popular music concerts open to the public Cultural Arts Commission Agenda January ~, 1976 -3- 3. Would the cAC like to schedule a joint budget workshop session with the Parks and Recreation Commission~ Does the CAC care to have a work session with the Redevelopment staff concerning a permanent cultural arts complex in conjunction with the redevelopment of downtown Anaheimi 5. Different meeting place for CAC meetings Banquet room at Carls Restaurant on Harbor, north of La Palma Blvd~. /6~; Other ,xx~ Budget Preparation, Fiscal Year 1976-77 -- Assistant City i.lanager report attached (white copies) Cultural Arts Commission Agenda January 8, VI. Commis.~iOner Dahl -- Library Board 1976 ~ , -4- . ~E~O~TS, COI',I.,E~,T~, ~U~ST,O~,S BY CO,.,~.,,SS,O~E~S '~' :~>~,~ Cha~rm~0~n -- Anaheim Beautiful, Status of committee es~abl~d by th~F'O'~ndation to research an interim performing arts facility. Co.m, missioner Travers -- Anaheim Arts Council Commissl.oner Jones -- Orange County Arts Alllance Comm~s~ Salaets -- Foundot~on for Culture and the ~rt pro, ram and fi~cial re~rt VII. Commissioner. Wheeler :/:[~ NEXT HEETING AND ADJOUR~ -- ,.xt meetlng, Thursday, February 12, 1976 CITY OF AHAHEIFI CULTURAL ARTS COHMISSIOH H I NUTES DECEt. IBER ti, 1975 The regular meetin9 of the Anaheim Cultural Arts Commission was held Thursday, December ll, 1975 at 5:00 p.m. in the Four Seasons Cafeteria, 1363 South Anaheim Boulevard, Anaheim, California. A quorum being present, the meeting was called to order at 5:20 p,m. Call to Order Commissioners present: Jack Brown, Ruth Salaets, Earl Dahl, Violet Commissioners Wheeler, June Travers, Hary Jones. Present Staff present: Lloyd Trapp, Recreation Superintendent; Patsy L. Ray, Staff Present Recreation Supervisor; June Vandiver, Secretary. Guests present: Shirley McCraken, American Association of University Guests Present Women; Eileen Anthony, Women's Division Chamber of Commerce; Betty LilIis, IVDCC; Sarah Fay Pearson, Hother Colony Household Advisory Board; Sylvia L. Bula, City County Government Committee/Chamber of Commerce. Correspondence reviewed included: 1. 0ral invitation from Knowlton Fernald to preview presentation of the concept plan for downtown Anaheim on December 15, and 16 at 4:00 p.m. and 7:30 p.m. each day in the Community Develop- ment Department's Conference Room at ll9 S. Claudine. 2. Letter to Dr. Carlotta Hellon, Governor's office, from Chairman Brown nominating Mary Jones for consideration of appointment to the California Arts Council. 3, Letter to City Council on December 5, 1975 from Chairman Brown requesting the pews from Zion Lutheran Church be sold and the funds used for remodeling the Loara Playhouse. Letter of November 18, 1975 from the CAC to the Parks & Recrea- tion Commission supporting their endorsement of an up-date of the in-lieu fees to the 1975 level. 5. Letter from Commissioner Jones to Boston Center for the Arts requesting further information on their organization. 6. Letter from Commissioner Brown to the Hayor's Committee on Cultural Policy, in ~!ew York, requesting a copy of the October 15, 1975 policy. 7. December ll, 1975 letter from Andrew Deneau regarding the Heritage Committee. 8. Acknowledgement from James Brier, Anaheim City School District, re approval of the use of the Loara Playhouse on a long term basis by the Ana-Modjeska Players and their desire to cooperate in any way. Correspondence M/S/P Salaets/Dahl.,.to approve the minutes of the November 13, 1975 minutes with the followlng addition. Commission Salaets was opposed to the motion "..to recommend to City Council to sell the pews from Anaheim Civic Theatre.." only until information is available on what is proposed for the former Zion Lutheran Church. Hinutes ,Pa~e 2 CAC Ninutes Dec. Il, 1975 Patsy Ray reported on the complete success of the Senior Citizens Boutique which utilized the entire buildin9, The Freedom Train is movin9 along very well. Interviews were held and Victoria l~right has been hired for the Satellite Program of the Senior Citizens. Lloyd Trapp reported on the status of the I~agner Home pipe organ. Leta Archer has submitted a report to City Council and has recommended the low bidder for moving the organ. This will be a combination job by a private contractor and city crews. The city crews will do the actual movin9 and the private contractor wilt do the setting up of the organ. Discussion was held on the many areas this organ might be used and how functional it could be, rather than just a static display. Congratulations were extended to Ruth Salaets for becomin9 President of the Anaheim Foundation for Culture and the Arts effective January 1, 1976. The Chairmen of the Cultural Arts Commission, Mother Colony Household and Library Board met in an informal session December 5, 1975. Chairman Brown felt this meeting, regarding heritage in general, the Heritage Committee[Library History Room and the Mother Colony Household was very beneficial for sharing each area's viewpoints. Commissioner Brown is planning on invitln9 the Heritage Committee, Mother Colony House~ library representatlves~ the Historical Society and Foundation to a meetin9 to plan unified action to deter any "splintered" groups. Since the Mother Colony Household has completed their Incorporation papers and. is an official tax exempt organization, it was suggested they could be the basis for the foundation of a Heritage Committee that would encompass all areas. Lloyd Trapp suggested the CAc work with the Community Development Department as they meet with City Council every Tuesday and submit input from various groups. Staff from Community Development will be evaluating the identified cultural needs as submitted and then a con- sultant will be utilized to assess those needs. It was recommended that each Commissioner attend the preview presenta* tion of the concept plan for downtown Anaheim presented by the Community Development Department. Commissioner Brown expressly stated this was a necessity to prove our interest is there. Commissioner Brown requested Earl Dahl study and clarify the letter received from Andy DeneaUo General discussion ensued over Nr. Deneau and his specific role. Commissioner Dahl will express to Mr. Deneau that we definitely do want him working with the Heritage Committee but not as a separate agency. Commissioner Dahl will advise Mr. Deneau of the meetin9 to be held in January to discuss creating a Heritage Committee comprised of the Mother Colony House, Library ' History Room and the current CAC Heritage Committee. Arts Section Report IVagner Home Pipe Organ New Foundation President Joint Meeting/ Heritage Downtown Anaheim concept plan Status of Heritage Committee Paqe 3 CAc Minutes Dec. ll, i975 Commissioner Dahl reported that a report from the Heritage section of the Bi-Centennial Committee is forth-comln9. It was discussed that possibly Earl Dahl would like to continue as the CAC liason and representative of the Bi-Centennial Heritage section when its current involvement is completed in order to perpetuate this area of history. Commissioner Jones issued a written report, for information purposes only, to the Commission on the cultural areas of Boston. She compiled this information on a recent business trip to that city. Commissioner Jones expounded on this report and stated she was mostly impressed with their outreach in the community and the curriculum activities in drama with the school system. The Orange County Arts Alliance is having an Open House December between 5 p.m. and 7 p.m. at 1010 N. Hain, Suite 615 in Sana Ana. January 29th will find an Arts Alliance fund raising work shop at the South Coast Plaza. Further details on this is forth-coming. The Orange County Arts Alliance is preparing, ~ pictorial brochure of cultural activities, with funds provided by a grant. Any pictures, 8 x l0 91ossies or preferably color transparancies, would be appreciated. Cypress College is establishing an annual event to honor 7 Orange County residents for their contributions in cultural activities and has re- quested the Commission to nominate a recipient of this award at their January 6, 1976 dinner ceremonies. Chairman Brown requested each Commissioner call Patsy Ray with their nomination and the decision will be reached per telephone vote since Cypress College must have this nominee's name immediately. Hary Jones left at 6:45 p.m. and Earl Dahl left at 6:58 p.m. Program budgetin9 for the fiscal year 76-77 is being formulated now on a preliminary basis. Hr. Trapp recommends all Commissioners call in any plans and/or projects for this budget rather than waiting for the next meeting as staff is in the process of working on this portion of the budget now. Commissioner Salaets submitted a written copy of the Annual Report of the Anaheim Cultural Arts Center. Copies will be sent to all Commissioners. Commissioner Salaets reported Anaheim Beautiful will put a landmark at Manchester and Broadway, where the first Anaheim train depot of 1876 stood and provide landscaping around it. Commissioner Salaets recommends writing Anaheim Beautiful a letter of commendation upon completion of the project. Bi-Centennial Committee Bos ton ~ s cultural activities OCAA Open House Arts Alliance l,lork Shop Pictorial Brochure Cypress College Annual Award Fiscal Year 76-77 Program Budget C~ltu~al Arts Center Annual Report 1876 Train Depot Landmark Paqe ~ cAC Minutes Dec, Il, 1975 The Woman's Division of the Chamber of Commerce has donated $1,000 to the Foundation. This money will be used to bid on the piano being disposed of by the former Dance Theatre of Orange County and for purchasing some dishes, There will be a benefit choral concert at the Cultural Arts Center on December 19. All proceeds will go to the Center. General discussion was held on the fact that the Foundation does not belong to the Arts Council, although they have been invited and are encouraged to join . Commissioner Travers reported that the Arts Council is currently work- ing on the new calendar and the 1976 directory. The extended box office hours, as reported at the last meeting, are in operation netting $2.00 per hour for the Arts Council. Commissioner Travers again reminded the Commission of the 1976 Soiree and Auction Extordanaire, at the Disneyland Hotel on May 8, 1976 which will be a benefit for the Foundation for the Cultural Arts Center, Arts Council operation and the Ana-Modjeska Players for the remodeling of Loara Playhouse. The Arts Council's next meeting will be January 13 at Mercury Savings and Loan at Valley View and Lincoln. Any persons interested in the arts are welcome to attend.' Tickets are $2.00. Commissioner Wheeler complimented Patsy Ray for receiving the Annie Anaheim Accolade Award for community service. The meeting adjourned at 7:10 p.m. The next meeting will be at the Four Seasons Cafeteria on January 8~ 1976'at.5:00 p.m., ~4OCC donation Benefit Concert Arts Council Patsy Ray honored Adjournment & Hext Meeting 122275jv:45 January 6, 1976 CITY OF ANAHEIM, CALIFORNIA Office-of City Manager TO: FROM: SUBJECT: ' All Department and Division Heads William O. Talley, Asst. City Manager Budget Preparation, Fiscal Year 1976-77 Beginning my first budget cycle with the City of Anahelm, I look forward to working with all of you and your staffs in creating a creditable finan- clal plan of services, programs and projects for which we can all be proud. While cities across the nation are becoming mired by financial constraints, I trust wlth your help, we can continue to provlde Anaheim's citizens with a high standard of quality services. This can only be accomplished through creative and dedicated efforts from all of us. The approach to budgeting we wi11 use for the forthcoming fiscal year will represent the start of a transition from the traditional organlzatlonal line-item method to a system founded upon the principles and concepts of management by objectives. For the budget year 1976-77 each organization will submit a detailed narrative along with its line-item request which explains the organization's general function and the specific objectives to be accomplished (as a separate organizational unit or in conjunction with others) with appropriated monies for the twelve month period. (Please reference Budget Manual instructj_og__~J09) ..... These narratives should describe the objectives of the organizational unit in quantitative and qualitative terms. The narrative should provide an explanation of how the work-program (activities, programs, procedures, etc.) is designed to accomplish said objectives, as well as how work progress toward~said objectives will be measured, monitored and evaluated. Several Arthur Young and Company recommendations which are consistent with sound municipal budgetary practices will be implemented during the prepara- tion and adoption of the FY 1976-77 plan - part-time and overtime labor will be disclosed in terms of full-tlme equivalents; full disclosure of non-City funded positions will be made In the budget document; o~ganizational narra- tives will be MBO orign~t_e~ res~nsibilit~L_for revenues will be assi~ed t~ '~h-~ organizat,onal unit Incurr ng the expense w~ere a~r' ate;~ ~-r~- ~'~ise u'fO~-~pre~n as similar a format as possible to 'the actual financial state~men ~s-~'o---~~~ commence I n i t i a ~g- term p I adn r~'g--a~'~ p rog r ams. Oepartment and Olvislon Heads Budget Preparation -2- January 6, 1976 As you begin your dlfflcult tasks, consider what the next year promises to be. Present and projected national ahd community economic conditions are not conducive to an ~asy budget year. The Inflationary costs of conducting current operations continue to climb faster than growth rates of the City's revenue sources. Local indicators, while not as bleak as national statistics, demonstrate a need for conscientious planning and budgeting. The total number of building permits (all types) is running only slightly behind last year's pace; however, the total value of new construction is considerably less than at this time last year. The unemployment rates for Anaheim and Orange County are currently 8.4 percent and~9 percent respectively; both approximately a half a percent higher than those rates of January, 1975. The municipal bond index has dropped slightly from its recent all-time historical high, but the bond market is not expected to be good during the ensuing budget year. The Consumer Price Index for the Los Angeles/Long Beach areas for all items has risen another 12.9 points (8.~/~) from September, 1974 to September, 1975. The gross taxable sales picture, on the other hand, is encouraging. These economic trends are expected to continue for a significant portion of the 1976-77 fiscal year. The annual growth of our allocable revenues is expected to fall off somewhat this next year. Transferable revenue from the electric and water utilities will tend t.o remain constant or may even be slightly reduced unless current wholesale/retell rate policies are adjusted. Anaheim is due only a half a year of federal general revenue sharing with no immediately anticipated renewal. Programs based on this revenue source will be subject to cancel- tatlon If it is not continued. Income from subdivision fees, development charges and building permits has been decreasing and is not expected to turn sharply upward soon. The growth rates of revenue received from several state subventions have been slowing over recent years and are expected to continue at this lower rate. Investment Income is not projected to increase~ However, the higher growth rates for property tax receipts and sales tax revenues are anticipated to remain steady. In summary, the City's costs of operations are Increasing faster than our ability to finance them along with needed capital replacements and improvements. Additionally, during the ensuing fiscal year, Anaheim will receive the full fiscal impact of expanded safety, open space and library service programs. The state of these economic conditions and fiscal factors should unquestionably convince municipal administrators of the value in establishing objectives and budgetary requirements for FY 1976-77. Barring expanded revenue sources, it is evident that curtailment of some current programs and expenditures wlll be necessary. It is my intent to consider any required budgetary reductions by objectives and program rather than by Individual personnel, supplies, services or equipment costs as exemplified In the traditional llne-item approach. Therefore, please be prepared during managerial budget review sessions to not only defend recommended objectives and programs but also recommended objective and program areas that can be reduced delayed or deleted. The introduction of new~D~ms or the expansion of confirme~_~_Eg~L[_9~s W~i[~ a[m~e~ainly.~ ~uire the deletion or curt~fiml~6ent of others. Department and Division Heads Budget Preparation -3- January 6. 1976 The budget calendar has been designed so that the five-year capital Improve- ment plan forms and Instructions wilt.be dlstr~buted simultaneously with the annual llne-item forms, instructions and auxiliary information. The five- year period covered is from Ju)y 1, 1976 through June 30, 1981. The five~ ~ear capital Improvement req~eqts_are__du~e, to be returned to the gud~e_~t Office no latert--~h~-F~F-~ruar__y~6~ 1976, whereas the depa~mental llne-ltem 're-~fts en--~-na~ra~ives must be submitted on or before February 20, 1976. It is essential that the dates outlined in the budget calendar be met by every department and:staff agency. A preliminary overview of the initial 1976-77 budget reques~nd revenue estimates has been scheduled for March 8, 1976. All department heads and their key budgetary staff persons are encouraged to attend. Managerlal/ departmental budget review sessions are slated to commence March lOt 1976. The Department of Finance under its new director will be assigned the responsibility of advisin9 and assistin9 me in the fiscal management of the annual budget as well as assisting with the preparation of the revenue projections for the ensuing fiscal year. Ron Rothschild, Budget Office~ has been assigned the responsibility for the mechanics of the budget preparation and pubtlcatlon. AIl questions concern- in9 the budget process are to be directed to him and your cooperation with him and his staff is strong1Y enlisted. Assistant City Manager ANAHEIM PARKS, RECREATION AND THE ARTS DEPARTMENT ARTS SECTION MONTHLY REPORT DECEMBER 1975 Classes -- Arrangements have been completed for all classes to begin in January, 1976. A new cake decorating instructor, Carol Hentz, will be joining the staff. Mrs. Hentz teaches with Adult Education, NOCCCD in the home economics department. Senior Citizens -- Highlighting the holiday season was the Christmas Potluck at which over 700 seniors enjoyed the traditional turkey dinner at two sessions. Mr. and Mrs. Santa Claus were supplied by the parents group from Woodcrest School as a token of appreciation for all the seniors have done for the handicapped children throughout the year. Other special programs during the month included the Southwest Anaheim Seniors with 85 in attendance, a staff and hostess party for 60 volunteers, the Executive Board and Committee Chairmen party totaled 120 guests and the bowlers featured 160 at their holiday celebration. The children of George Washington School presented a special Christmas program for parents and friends at the Chartres Recreation Center for over 600. The Seniors donated 3 large loads of food, clothing and other necessities to Danny Davis for distribution to the Indians in Arizona. The Club also donated Christmas baskets filled with candy and stuffed animals for the Children's Hospital. The Senior Citizens Band and Chorus, the Syncopaters and Memory Melodears, made 15 separate appearances during December throughout the community. Installation of new officers for 1976-77 was held at the December Pot- luck. New members on the Executive Board are Warren Hunziker, 1st Vice President; Earl Brown, Treasurer; and Frances Scherman, Board Member. The Seniors assisted the Kiwanis Club in distributing packets and the Orange County Transportation District information booths in the Home Savings and Loan. the White Cane at their respective The Travel Committee sponsored four local tours during December and a trip to Acapulco, Mexico via the H.M.S. Sun Princess and returned by rail and bus by way of Taxco, Mexico City and Guadalajara. A New Year's Eve party was held to see 1975 out and the new Bicentennial year in at which over 350 seniors danced the year away. Ana-Modjeska Players -- "A Funny Thing Itappened On the Way to the Forum" concluded a three-weekend run on December 6 and was extremely well received by the audiences. The comedy featured a cast of 18 and a behind- the-scenes crew of 32. A work party was conducted at the Scene Shop to reorganize all scenery, props, costumes and theatre equipment for use during the 1976 season. The Scene Shop will be utilized for building all sets and special properties for future productions and several of the auditions will be conducted there. Permission was received from City Council for the sale of the pews from the former Anaheim Civic Theatre With the proceeds designated for the remodeling of the Loara Playhouse. Planning for major reconstruction of the Playhouse for the immediate future is underway and priorities estab- lished for equipping the facility. Proposed installation of a reader board sign for publicity and public awareness of the existence of the theatre is being researched and will be presented to the Anaheim Elementary School District Board of Education in January. Contact has been made with noted Orange County directors inviting their participation in the Player's 1976 season. A program of five produced shows and several packaged shows is anticipated and will be confirmed in January. Anaheim Arts Council -- Planning sessions for the 1976 Soiree and Auction Extraordinaire continue as invitation lists, items for auction and program content is assembled. Extended operation of the Box Office in Anaheim Plaza during December by volunteers from the Arts Council resulted in funds from the sale of gift certificates for the Plaza going to the Council. Ticket sales for cultural events in the community totaled $621.25 for December. A special fund raising luncheon will be held January 13 at Mercury Savings and Loan. Anaheim Bicentennial Committee -- Major emphasis has been on prepara- tion for the American Freedom Train which will be hosted by Anaheim at Anaheim Stadium on January 9-13, 1976. Over fifty groups and individuals have been selected to provide entertainment during the festivities and a series of display booths and static displays arranged for the public's enjoyment. Opening ceremonies will be conducted on January 10 at 10:00 a.m. featuring the Disneyland Band, the United States Mounted Marine Color Guard, various elected officials from all governmental levels and the ascension of a hot air balloon. The first Bicentennial Fire Plug was painted in the image of Benjamin Franklin and is located in front of the Anaheim Police Department. Publicity via radio and the newspapers is encouraging individuals, organizations and groups to become part of the Bicentennial through the painting of patriotic fire plugs. Bicentennial Programs -- The kick-off of these programs will be at the Freedom Train activities. Ten American historical figures in full period costume will mingle with the guests at the Train. The actors are schooled in the background of the character they portray and will deliver speeches, in character, as well as rap with the Freedom Train patrons on a one-to- one basis. Some of the characters selected include Jenny Lind, Scarlett O'Hara, the Pioneer Woman, Robert E. Lee, Helena Modjeska and Amelia Earhart. Reader's Theatre -- In rehearsal for presentation from February through April is "John Brown's Body" and an original script based on the founding and initial years of Anaheim, entitled "Early Anaheim", compiled and written by Mark Herron, program coordinator for the Reader's Theatre. -2- o 10. "Romeo and Juliet" -- Under the direction of Austin Peay, "Romeo and Juliet" is in rehearsal and will be presented at Anaheim High School, Esperanza High School and Western High School during January, 1976. Artist in Residence -- Direct contact with school teachers provided several excellent suggestions and requests as to art forms they would like explored with their students. General response from the teachers has been very exciting and publicity soliciting artists in both the performing and visual media has resulted in over seventy respc'nses. The program is slated to operate in the schools during February. Elementary Orchestral Instruction -- ~ith the assistance of Don Gunderson, Instrumental ~usic Chairman for the Anaheim Union High School District, and several members of the instrumental music instructional staff, it was decided to offer the twenty-week program in strings at the following elementary schools: Barton, Gauer, Key, Low, Madison and Marshall. The program will feature two one-hour sessions during released time and a private half hour session with each student to be arranged every two weeks. Contractual arrangements are in process for the lease of instruments and instructors have been selected with the program going into full operation in January. PLR:oo 1-5-76:30 -3- ANAHEIM ARTS COUNCIL of the Anaheim Cultural Arts Commission Memorandum on the meeting held on Tuesday, December 9, 1975 at Carl~s Jr., 1200 N. Harbor Blvd., Anaheim, California. Present were: Robert Carlberg, President (AUHSD) Be Douglas, Vice President (AAA) Patsy Ray, Treasurer (APRAD) Nancy Jenkins, Secretary (ACSD) Marguerite-Lee, Alternate AMP June Travers, Liaison, Cultural Arts Commission Elva Haskett, Anaheim Doll Club Vi Wheeler, AMP Dorothy Carpenter, Ebell club Bernice Gillingham, Guest Elsie Reed, Ihdividual' Arnold Hirsch, Anaheim Camera Enthusiast Betty Lillis,'Women's DiVision, Chamber of Commerce The. President called the meeting to order at 12:04. The minutes of November 11, 1975 were approved as submitted. New members and friends were introduced. Dorothy Carpenter, representing Ebell, an'd her friend, Bernice Gillingham, were in attendance. Others present intro- duced themselves. Correspondenc9 1. "Family of children'" is being shown from December 5 through January 27 at California Muse~n of Science and Industry. 2o Soroptimist Club of Araerica is searching for Anaheim TAP award totaling $500. Information was disseminated. 3. Various' committee meetings were announced for the Orange County Arts Alliance. 4o Holiday Fair at Muckenthaler Cultural Center until December 23, 1975. 5. Notification of "Readers Theatre" by the APRADwas dissea~inated. Treasur~.~.s Re~ort (See attached copy of formal report) Balance on hand - $755°00 Income - Box office ticket sales and advance Soiree sales E__xpenditures - Box office salary and reimbursement of ticket sales Future Ex~gndi~ures 1. Soiree 2. Salary of Box Office Box Office 1. Bev~are of ~arlene McCarthy and husband %~iting bad =becks. You are to take the check and notify Security. AnaheimArts Council December 9, 1975 BOx Office (continued) 2. We need coverage on Fridays December 12 and December 19 and Wednesday~ December 24 from 6:00 to 8:30. 3. The p~blic is attracted by publicity such as a dancer or art work. A simple flier doesn't attract the people as much. 4. A discussion was held concerning a possible new structure for a Box Office. 5. A suggestion was made to buy a new stool for the ticket booth. Luncheon - Fund Raiser Time: 12:00 Noon ~a~.: January 13, 1976 Place: Mercury Savings and Loan Corner of Valley View and Lincoln Minimum - 30, Maximum - 60 Checks made out to Anaheim Arts Council. Final date to notify as to number attending is January 6, 1976. We keep %he money for the l~ncheon. Mercury Savings and Loan will give gifts and a short talk. C__a~endar 1. Information must be turned in prior to going to press. A possible new member might be the California China Painters Association. 3. The calendar will be out by January 1, 1976. Next Wednesday, December 17v 1975 a name plate will be put up on the honor roil at the Cultural Arts Center. ~oire__e- 3rd ~nual Date= Nay 8, 1976 Place: Disneyland Hotel Arnie Hirsch will take p~)licity shots for January showing pre-program and planning. A different format is being used~ Anaheim Arts CouP%ell December 9 ~ 1975 Soiree (continued) After discussion and since we cannot begin set-up until 4:00 o~clock, the new t/me will be: Silent Auction: '6:30 Buffet: 8:00 Live Auction: 8:30 Price: $12.50 per person, $Z5.00 per oouple If possible, buy at a pre-ticket sale so we will have the necessary capital. Elsie Reed is to contact Ralph Clark to see if county funds are available for Arts Council. Freedom Train 1. A brochure is available at the Box Office. 2. Dates: January 9, 1976, evening. January 10, 11~ 12, and 13~ 1976, from 8:00 A.M. to 12:00 Midnight. 3. The schools will view on the 12th and 13th. 4. A slide show is available. Contact Bob Hostetter. It is 22 minutes in length. 5. Tickets are available at the Chamber of Cormmerce, Convention Center and The Stadium. Price: $2.00 for adults $1.00 Children and senior citizens Children free under'age of 3 Other New Business 1. Help is needed in the capacity of a chairperson for the Directory and Publicity. Citizens Capital Improvement C_ommittee This committee of 300 members is to be appointed by the Council. All members are urged to serve so we can emphasize a Cultural Arts Complex. To do this as individuals we can call the City Clerk's Office to indicate interest° As an Arts Council we could submit a list of ~ _nterested men, ers. Cultural Ar~s Co~m~ission - Report by J~ne Travers on meeting of 1. For the Festival USA, the Ki~anis Club is sponsoring a fire hydrant pa].~c~ng contest. Anaheim Arts Council December 9, 1975 Cultural Arts Commission (continued) There is also an A~t contest for students at all parochial, private, and p~blic schools for Kindergarten through 12th grades. ABi-centennial photo contest, open to the public, with a theme #Anahei~ as it is Today" is also being conducted, to document pictures, of 1976 for the Tri-centennial. 4. A~ "AXtist in Residence" program letter was sent to all Junior and Senior high suhools in Anahe~m. 5. The Foundation programs include a benefit for the Center by the Fullerton College Chamber Singers on December 19 at 8:00 P.M. There is also a China Exhibit (dinnerware) and a two-man Gallery Show going on now.' 7. The 'Foundation is still receiving bids on moving the Wagner-house pipe qrgan to the Cultural Arts Center. There has been no action taken by the Redevelopment Commission on the request for assistance, by providing a consultant to the Cultural Arts Commission. This.request will be pursued. 9. The Co~ission requested staff to prepare a cost estimate for improvements required at Loara Playhouse. ~nnouncements i. The Fullerton College new representative will be Miss Lynn Gamwe11. 2. On Thursday, Dece~er 11, 1975 from 5:00 to 7~00, the next meeting of the Cultural Arts Commission will be heldo The next meeting is Tuesday, January 13, 1976 at 11:30 at Mercury Savings and Loan, corner of Lincoln and Valley View. The meeting was adjourned at 1:35. Respectfully submitted, Nancy Jenkins Recording Secretary ANAHEIM ARTS COUNCIL FINANCIAL REPORT December 9, 1975 Balance on hand November 14, 1975 cas__h In bank Petty cash for Box Office Income Box Office ti~et sales Soiree Pre-sales Re-deposit of Box Office starter $800.97 50.00 $244.50 45.00 25.00 Expenditures Ticket sales reimbursed Box Office salaries Total Expendi%ures $206.52 135.00 $341.52 Unencumbered balance on hand December 9, 1975 $877.99 314.50 1,192.49 -341.52 $850.97 STATISTICS ON THE ARTS IN CALIFORNIA BASIC INFORMATION O california ranks ranks 45th. 44th in the nation in state support of the arts. Kansas California has the second largest arts industry in the nation, second ~to New York. OPer capita funding for the arts in California in 1974-75 was 4.4¢. Per capita funding for the ~rts in New York in the same year was $1.96. The non-profit arts industry is more than a $79,000,000 industry. The greatest single year of state support in California was last year, when the state contribution to the state arts agency was $1,000,000. Last year New York contributed more than $34,000,000 to the non-profit arts during the same year. 60% of the total personnel of the arts organizations are volunteer. 86% of the administrative personnel are volunteer. The in-kind contribution of these services is worth several million dollars. EARNINGS GAP ~ 56% of the expenditures of arts organizations came from earned income, such as box office, subscription ticket ~ales and membership fees. This left 44%, or $34,960,000 aS the earnings gap between income and expenditures. WHAT? CALIFORNIANS WANT: ~ 86% felt that playing a musical instrument should be taught in the for credit. schools 84% felt that writing stories or poems should be taught for credit. · 88% believed that the arts and cultural activities are as important for a community to have as libraries, schools, parks, and recreational activities. · 72% said that government at some level should help the arts and cultulal organizations if they need financial support. WHAT CALIFORNIANS WOULD BE WILLING TO DO: ~ 54% stated that they would be willing to pay $5 more the arts. in taxes to support · Even among those with incomes under $5000, two out of five would be willing to pay higher taxes to support the arts. NOTE: The above information was taken from two surveys conducted by the National Research Center of the Arts, Inc., an affiliate of Louis Harris and Associates, Inc., or from materials from a survey on funding for state arts agencies conducted by the Associated Council for the Arts.