RES-2007-045RESOLUTION NO. R- 2007 -045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Chief of Police
of the City of Anaheim "custodian of records are more than two years old and are documents
which are authorized for destruction under the provisions of said Sections 34090 et seq., of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required;. and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 17th day of April 2007, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTES
/4 A
CI CLERK OF THE
EIM
APPROVED:
CITY A Y OF THE TY 0 AHEIM
64616.1
CITY AHEIM
BY
MAYOR OF THE C Y OF ANAHEIM
EXHIBIT "A"
Anaheim Police Department
Records for Destruction
Ref Record Series
1 Monthly Shift Productivity Report
2 Revenue Deposit Slips
Cash Register tapes
3 Daily Court Calendar
4 Citation Log Worksheet
5 Subpoenas, Togs requests for tapes
6 PPIs Log Sheets
7 DOJ Citation Arrest Register
8 Applicant paperwork
(massage, solicitors, vendors)
9 Police Clearance Letters
10 Statistical Reports
11 Budget, work papers
12 Recordings: telephone, radio
Dispatch
13 Alarm Billings
14 Work Schedules (TCA)
15 Notice to Appear (movers)
16 Parking Citations
17 Administrative Initial Reviews
18 Daily Traffic Log
19 Emergency Cost Recovery Billings
Retention Code
CY +2
CY +2
Year
2004
2004
CY 2 2004
CY 2 2004
CY 2 2004
CY 2 2004
CY 2 2004
CY 2 1990 -1994
CY 2 2004
CY 2 1987 1992
2002 -2004
CY 3 1993 1999
2002, 2003
CY 180 days 2005
CY 2 1999 -2004
CY 2 1995 -2002
CY 6 1998 -2000
CY 2 1996 -2004
CY 2 2001 -2004
CY 2 1995 -1997
CY 6 1991 -1999
20 Timesheets (time reports)
21 Warrant Files, Served
22 Case Files, Misdemeanor
23 Case Files, Felony
24 Narcotics Case Files
25 Notice to Bill
26 General Correspondence, memos
27 Purchase Orders, Requisitions
28 Invoices, MA (copies)
29 Delivery, packing slips
30 Credit Card Statements
31 Bicycle Registrations
32 Personnel Files (Disqualified)
33 Attendance Reports
34* Internal Investigations
CY 2 2001 -2003
CY 2 2001
CY 2 2002 -2004
CY 3 2002 -2004
CL +2 2001
CY 2 2000
CY 2 1989 -1995
2003
CY 2 2002 -2003
CY 3 1983 -1995
2002 -2003
CY 2 2002 -2003
CY 3 2002 -2003
CY 2 1989 -2001
T 5 2000
CY 2 2003 -2004
CL 5 2000
The following cases from 2000 were retained at the request of the City
Attorney's Office: 000O2, 000O5, 00009, 00C14, 00C16, 00C27, 00C35, 00C47,
00057 and 00062
The above records are no longer needed in the normal course of business. The
timing of destruction is in accordance with the adopted retention schedule for the
Department's records.