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RES-2009-004RESOLUTION NO. 2009 004 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records" of the City upon approval of the legislative body of the City and with the written consent of the City Attorney. provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the City Attorney of the City of Anaheim (hereinafter "custodian of records are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed: and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW. THEREFORE. BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this1lay of 2009. January CITY CLERK OF THE CITY OF ANAHEIM APPROVED AS TO FORM: 68398 BY: J( -0EC CRISTINA L. TALLEY, ACTING, Y ATTORNEY MAYOR OF THE CITY OF ANAHEIM Exhibit "A" Files of the Anaheim City Attorney for Destruction LIST OF CIVIL FILES OFFSITE TO BE DESTROYED Box No. Description 244 to 247 Litigation 769 to 771 Litigation 966 Litigation 1037 to 1043 Litigation 1047 Litigation 1066 Litigation 1069 to 10 Agreements 1075 to 1079 Agreements 1083 to 1087 Litigation 1 104 to 108 Litigation 1 1 12 and 1113 Litigation 1 123 to 1139 Litigation 1 142 Litigation 1 145 to 1 153 Litigation 1 174 to 1 185 Litigation 1 187 Litigation 1 189 Agreements 1191 to 1205 Litigation 1206 to 1246 Litigation Year Sent Off -Site Retention 1989 1994 1996 1997 1997 1997 1997 1997 1997 1997 1997 1997 1997 1998 1998 1998 1998 1998 1998 WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y T+7Y T +7Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y W C+ 10Y WC +10Y W C+ 10Y T +7Y WC +10Y WC +10Y Exhibit A Page 2 Box No. Description Year Sent Off -Site Retention 1252 to 1257 Litigation 1998 WC +10Y 1431 Agreement 2000 T +7Y 1451 and 1452 Agreements 2000 T +7Y 1471 and 1472 Agreements 2000 T +7Y 1474 to 1476 Agreements 2000 T +7Y 1506 and 1 507 Agreements 2000 T +7Y 1524 Agreements 2000 T +7Y 1551 to 1556 1999 Attorney Chron Files 2001 CY +8Y 1710 to 1716 1998 General Files 2002 CY +9Y 1718 and 1719 1998 Accounts Payable 2002 CY +3Y 1738 and 1739 97, 98 99 Internal 2002 CY +3Y Financial Records 1883 to 1 888 Outside Counsel Billing 2003 CY +SY 1890 and 1891 1999 Accounts Payable 2003 CY +3Y 2017 and 2018 2000 Claims 2004 CY +5Y 2052 2000 Closed Session 2004 CY +5Y Agendas Memos 2054 Jack White Files 2004 CY +2Y 2207 and 2208 2001 Claims 2005 CY +5Y 2235 and 2236 94/95/96/97/98 99 2005 CY +3Y Closed Session Reports Exhibit A Page 3 Box No. Description Year Sent Off -Site Retention 2305 Library Materials 2006 CY +2Y 2316 through 2319 2004 Council Agendas 2006 CY +2Y 2320 and 2321 2004 Planning Commission 2006 CY +2Y Agendas 1538 and 1539 1997 Accounts Payable 2000 CY +3Y 1708 and 1709 1998 Claims 2002 CY +5Y 1921 and 1922 1999 Claims 2003 CY +5Y 2009 through 2014 2002 Council Agendas 2004 CY +2Y 2015 and 2016 2002 Planning Commission 2004 CY +2Y Agendas 2209 through 2213 2003 Council Agendas 2005 CY +2Y 2222 and 2223 2003 Planning Commission 2005 CY +2Y Agendas Exhibit A Page 4 LIST OF PROSECUTION FILES OFFSITE TO BE DESTROYED Box No. Description P677 and P678 Criminal Case Files P680 to P685 Criminal Case Files P687 to P699 Criminal Case Files P700 Criminal Case Files P702 to P710 Criminal Case Files P7I2 to P725 Criminal Case Files P727 to P733 Criminal Case Files P745 to P751 Criminal Case Files P753 to P758 Criminal Case Files P760 to P774 Criminal Case Files P776 to P788 Criminal Case Files P795 to P803 Criminal Case Files P806 to P822 Criminal Case Files P825 to P839 Criminal Case Files P841 to P845 Criminal Case Files P848 to P851 Criminal Case Files P8.59 to P866 Criminal Case Files P877 and P878 Criminal Case Files P880 to P887 Criminal Case Files Year Sent Off Site Retention 1994 1994 1994 1994 1994 1994 1994 1995 1995 1995 1995 1995 1995 1995 199.5 1995 1995 1996 1996 WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +10Y WC +l0Y WC +10Y WC +10Y WC +10Y WC +10Y W C+ 10Y WC +10Y WC +10Y Exhibit A Page 5 Box No Description Year Sent Off Site Retention P889 Criminal Case Files 1996 WC +IOY P891 to P899 Criminal Case Files 1996 WC +IOY P907 to P908 Criminal Case Files 1996 WC +10Y P910 to P919 Criminal Case Files 1996 WC +IOY P921 to P936 Criminal Case Files 1996 WC +10Y P939 to P964 Criminal Case Files 1996 WC +10Y P960A to P964A Criminal Case Files 1996 WC +10Y P965 to P981 Criminal Case Files 1996 WC +10Y P983 to P1003 Criminal Case Files 1996 WC +IOY P1004 to P1041 Criminal Case Files 1997 WC +10Y P1043 to P1045 Criminal Case Files 1997 WC +10Y P1 047 to P1060 Criminal Case Files 1997 WC +10Y P1062 to P1069 Criminal Case Files 1997 WC +10Y P1072 and P1073 Criminal Case Files 1997 WC +10Y P1075 to P1108 Criminal Case Files 1997 WC +10Y P 1 1 1 1 to P1116 Criminal Case Files 1997 WC +10Y P 1 118 to P1145 Criminal Case Files 1997 WC +10Y P1149 to P1156 Criminal Case Files 1997 WC +10Y P1158 to P1168 Criminal Case Files 1997 WC +10Y P1627 to P1631 Misc. police reports, 2002 WC +2Y Correspondence lab results Exhibit rA Page 6 Box No. Description Year Sent Off -Site Retention P1645 and P1 646 Misc. Police Reports. 2002 WC +2Y Correspondence lab results P1683 and P1684 Misc. Police Reports, 2002 WC +2Y Correspondence lab results P1687 and P1688 Misc. Police Reports, 2002 WC +2Y Correspondence lab results P1704 and P1705 Misc. Police Reports, 2002 WC +2Y Correspondence lab results P1722 Misc. Police Reports, 2002 WC +2Y Correspondence lab results P2063 to P2065 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2076 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2078 to P2083 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P21 1 1 to P2113 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2131 to P2133 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2146 to P2148 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2168 to P2170 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2177 and P2178 Misc. Police Reports, 2005 WC +2Y Correspondence lab results Exhibit ;A Page Box No. Description Year Sent Off -Site Retention P2196 to P2199 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2214 and P2215 Misc. Police Reports, 2005 WC +2Y Correspondence lab results P2224 to P2226 Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2261 to P2264 Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2298A and P2299A Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2281 and P2282 Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2305 and P2306 Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2331 to P2335 Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2360 to P2363 Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2380 to P2382 Misc. Police Reports, 2006 WC +2Y Correspondence lab results P2401 to P2403 Misc. Police Reports, 2006 WC +2Y Correspondence lab results The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedule Attorney's records. Dated: Januar J 2009 71383 CRISTINA L. TALLEY, ACT G G ITY ATTORNEY