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RES-2009-042RESOLUTION NO. 2009- 042 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records of the City of Anaheim "City upon approval of the legislative body of the City and with the written consent of the Acting City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Public Utilities General Manager of the City of Anaheim (hereinafter "Custodian of Records are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Government Code without making a copy thereof; and WHEREAS, the Custodian of Records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS. the City Council concurs in the determination of the Custodian of Records and finds that said records are no longer needed or required; and WHEREAS. the Acting City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW. THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the Custodian of Records of the described records in Exhibit "A" of the City of Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under her charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 1 Oth day of March 2009. AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: CITY CLERK OF THE CITY OF ANAHEIM APPROVED: CRISTINA L. TALI EY, ACTING CITY ATTORNEY I c l By Alison M. Kott Assistant City Attorney 7 2104.2/bo anaro /2 -10 -09 MAYOR OF THE CITYOF ANAHEIM File Description Year Retention Destruction 1 Home Incentive Programs Customer Rebate Applications 2003 CY +2Y 2/2009 2 Home Incentive Programs Customer Rebate Applications 2002 CY +2Y 2/2009 3 Home Incentive Programs Customer Rebate Applications 2004 CY +2Y 2/2009 4 Home Incentive Programs Customer Rebate Applications 2005 CY +2Y 2/2009 5 Customer Rebate Checks (Copies) 2003 CY +2Y 2/2009 6 Energy Audits 1998- 2006 CY +2Y 2/2009 7 Time Sheets (Joint Services) 2000 CY +3Y 2/2009 8 Time Sheets (Joint Services) 2003 CY +3Y 2/2009 9 Payroll Reports 2001 CY +3Y 2/2009 10 Payroll Reports 2001 CY +3Y 2/2009 11 Payroll Reports 2001 CY +3Y 2/2009 12 Payroll Reports 2001 CY +3Y 2/2009 13 Payroll Reports 2001 CY +3Y 2/2009 14 Payroll Reports 2004- 2005 CY +3Y 2/2009 15 Payroll Reports 2002 CY +3Y 2/2009 16 Payroll Reports 2002 CY +3Y 2/2009 17 Payroll Reports 2002 CY +3Y 2/2009 18 Payroll Reports 2002 CY +3Y 2/2009 19 Payroll Reports 2002 CY +3Y 2/2009 20 Payroll Reports 2002 CY +3Y 2/2009 21 Payroll Reports 2002 CY +3Y 2/2009 22 Payroll Reports 2002 CY +3Y 2/2009 23 Payroll Reports 2002 CY +3Y 2/2009 Agency 521, Org. 6114 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Utilities Administration Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. Mariann S. Long Assistant General Manager Joint Services Exhibit A: Page 1 of 1 Act.Dest. Date ouuuc 600Z/£ 6002 600Z/£ 600Z/£ 00 8 ��l 13 600Z/£ 600Z/£ 600Z/£ 0 �Vv �Vv t3(3 o 5 �v M g 54 1 0° (V t3 f1[l$ o° V p o 8 5454 W a 54 to o S t") o 54 c o l o �3 o t35 t' q t3 c �7 0 t3 lf3 0 o0 C4 0 V (V �V l3 f3 0 S to C3tlt)[[3 m V o0)0 V �V f3 54 o° V �V 54 tS o 8 8 G q 54 �4 q co g 54 co 0 �V �1 t3 54 54 o 54 g �V o t�[4[T o o°' V 53545454 �V o o oZ( �Z o l3 Ret. Period G *AJ L +AD L +AO L +AD L +AD L +AO L +AD LAD L +AO 0 M M 0000000 CO CO N M CI M M N U 00000000 N N N N N N N N U 0 N N 0000000 N N N N N N U N N C.) 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