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RES-2009-032RESOLUTION NO. R- 2009 032 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD WHEREAS. Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records of the City upon approval of the legislative body of the City and with the written consent of the City Attorney. provided that said records do not fall within certain specified categories: and WHEREAS. the following described records under the charge of the Chief of Police of the City of Anaheim "custodian of records are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Gov ernment Code without making a copy thereof: and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS. the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is hereby. authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 24th day of February 2009, by the following roll call vote: AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway NOES: NONE ABSENT: Council Member Kring ABSTAIN: NONE ATTEST: CITY CLERK OF THE CITY OF ANAHEIM APPROVED: CITY ATTORNEY OF THE CITY OFEANAHEIM 71925 I -23 -09 CITY OF HEIM 400 BY MAY aR OF THE CITY �HEIM Ref Record Series Retention Code EXHIBIT "A" Anaheim Police Department Records for Destruction 1 Revenue Deposit Slips CY 2 Cash Register tapes 2 3 Subpoenas, logs requests for tapes PPI (Private Party Impound) Reports Log Sheets 4 Applicant paperwork (massage, solicitors, vendors) 5 Police Clearance Letters 6 Budget, work papers 7 Recordings: telephone, radio Dispatch 8 Alarm Billings 9 Parking Citations 10 Administrative Initial Reviews (Parking Citations, Part I II) 11 Events Work Schedules 12 Case Files, Misdemeanor 13 Notice to Appear Citations (movers) 14 Officer's Daily Activity (ODA) 15 Traffic Accident (DUI) 16 General Correspondence, memos 17 Purchase Orders, Requisitions CY +2 CY 2 2004 -2006 CY +2 CY +2 CY +3 CY 1 YR CY 2 CY +2 CY 2 Year 2006 2006 2006 2006 2004 2005 2005 2006 2006 2002 2005 2006 CY 2 2003 2006 CY 2 2006 CY 6 2000 2001 CY 2 2005 2006 CY 6 2001 CY 2 1998 2002 2004 2005 CY 2 2004 2005 18 Invoices, MA (copies) CY 3 2004 2005 19 Delivery, packing slips CY 2 2004 2005 20 Credit Card Statements CY 3 2004 2005 21 Expense Claims CY 3 1997 2005 22 Petty Cash Receipts CY 3 1995, 1997 2005 23 Training Financial CY 3 2005 24 CAD back -up tapes CY 5 2003 25 Internal Investigations CL 5 1975 2002 26 Intelligence Files CY 5 2002 2003 27 Warrant Files, Served CY 2 2002 2003 28 Timesheet Copies CY 2 2006 29 Inmate Medical Treatment CY 3 2000 2004 30 Jail Booking Logs CY 2 2004 31 Jail Inspections, Health CY 2 2002 2004 32 Training Bulletins CY 9 1995 1997 33 LEB (Law Enforcement Bulletins) CY 9 1995 1997 34 Personnel Files (disqualified) CY 5 2000 2002 35 Cal Osha Reports CY 5 2000 2002 36 Photos, Minor crimes CY 10 1978 1987 37 Work Requests CY 2 2004 2005 38 Latents, other crimes CY 10 1983 -1985 39 Latent Case Files CY 10 1970 1992 40 Cal -ID CY 2 1985 1993 41 Fax Journals CY 2 2006 42 Report Log CY 2 2004 2006 43 Assignment Sheets CY 2 2006 44 Daily Activity Logs CY 2 2006 45 Canine Use Reports CY 2 2005 2006 46 Claims (Civil Liability) CL 5 1989 2003 47 Press Releases CY 2 2005 2006 48 Pursuit Critiques CY 2 2005 2006 49 Ride Along Waivers CY 2 2005 2006 50 Taser Use Reports CY 2 2005- 2006 51 Usual Occurrence Reports CY 2 2005 -2006 The above records are no longer needed in the normal course of business. The timing of destruction is in accordance with the adopted retention schedule for the Department's records. Micr0Shred j TORECORDS L. a MANAGEMENT Wednesday, October 28, 2009 City -)f Anahein ' ffar; 131:0. r.naheim y?(! ontacts BunnvBaum 4;"'t)5-1h4- 1Oel Ngo Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Dircctiotrs POLICE DEPT /ON SITE ONLY PROVIDE COPY OF WORK ORDER Special Instructions Ticket # 89454 Routine Instructions VV-VV 160 -200 MIN Rnonr Description Service Itel n Otr Pick Up Drop Olt' -1 Short c;Nisole Short console 4.00 44 Cons( o isole 44.00 Time In Time Out: Driver: Quantity: +I- ��.. Service /Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. ste DID Micro Shred hereby confirms that the documents, records, files, and products as supplied to MicroShred have been permanentiy destroyed. ENVIRONMENTAL STATEMENT f8 NicroSnrea i5 commitied to a clean an(.' We Reeycie WC envtronnien: All shredded maienal inar t: reccclahlc is taken w a saner mill tr, oc Processed into Heir proauct.; "Our interest is keeping Your interests Private' -:r -.urn StoF aG City of Anaheim Page I MicroShred � 4 1YORECORDS `,. MANAGEM ENT Wednesday, October 21, 2009 City of Anaheim* 425 S Harbor Blvd. Anaheim. ( .A 9280� Contacts Bunny Baum ("14)76i-184 Joel N«o Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site :9_ tr�'Ctjnn+ POLICE' DEPTH/ S�T 1 ONLY PROVIDE COPY OF WORK ORDER Ticket # 89227 Routine Instructions W W - 160 -200 MIN Special Instructions Room Description Service Item Qty Pick Up Drop Off 4 Short console Short console 4.00 [, 44 Console Console 44.00 Time In: �� �°� Time Out: � Driver: Quantity: Service I Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. X - Micro Shred hereby confirms that the documents, records, files, and products as supplied to Microshred have been permanently destroyed. ENVIRONMENTAL STATEMENT MicroShred is commuted to a clean and l safe environment. All shredded material that is recvclabie is taken to a paper mill to be processed into new products. laterest is beeping Your interests Private" . OSe Stop 9c, City of Anaheim Page 1 M icroSh red nc / �.�RECORDS �L+ MANAGEMENT Wednesday, September 23, 2009 Cit\ of Anaheim* 425 S. Harbor Bivc Anaheim. CA 9?80 Contacts Bunny Baum (714)765 -1847 Joel Ngo Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Ticket # 88420 Directions ?'POLICE DEPTJON SITE ONLY PROVIDE COPY OF WORK ORDER Special Instructions Routine Instructions W - W Room Description Service Item Qty Pick Up Drop Off 4 Short console Short console 4.00 - _ -- ------------------- 44 Console Console 44.00 Time in: Lt Time Out: L Driver: 'Quantity: Service I Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. man a.muneUN Micro Shred hereby confirms that the documents, records, files, and products as supplied to MicroShred have been permanently destroyed. _ ENVIRONMENTAL STATEMENT MicroShred is committed to a ciean and _. We Recycle safe environment. Ali shredded material that is recvciabie is taken to a paper mill gar to be processed into new products. Arturo Stop 99 "Our interest is keepingf Your interests private" Page r MiCroShred /�� JI T►IRECORDS ` MANAGEMENT Wednesday, September 30, 2009 City - Anaheim* 425 `,. Harhor Blvd Anaheim. , A 92RO Contacts Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Ticket # 88622 Directions RouK#e Instructions POLICE DEPT. /ON SITE ONLY W-W F_r PROVIDE COPY OF WORK ORDER Service I Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. X� Micro Shred hereby confirms that the documents, records, flies, and products as supplied to MicroShred have been permanently destroyed. ENVIRONMENTAL IZT 4 TFMFN T M1croSnred is committed to a ciean and le sate envtronmen: Ali sirredded matena; that is recvciabic a taken to c nand mil! to oc processed into ncA proaucts Arturo, atop 9(; "Our i is keepigq Xaur interests Private' Pa , Bunnv Baum 17 1,4)-()5-184' Joel N Special hnstructiorts :D Room Description Service Item Qty Pick Up Drop Off 4 Short c( -" sole Sn<;rt console 4.00 G 44 Conso � Corsole 44.00 �( Time in Time Out: Driver: /� �f Quantity: +l- Service I Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. X� Micro Shred hereby confirms that the documents, records, flies, and products as supplied to MicroShred have been permanently destroyed. ENVIRONMENTAL IZT 4 TFMFN T M1croSnred is committed to a ciean and le sate envtronmen: Ali sirredded matena; that is recvciabic a taken to c nand mil! to oc processed into ncA proaucts Arturo, atop 9(; "Our i is keepigq Xaur interests Private' Pa , Micr ) Shred ' TORECORDS � ENT Wednesday, September 02, 2009 Cite of Anaheim' 4' ti. Harbor Blvd gnaheim :`,� 928( Contacts Bunny Baum , 141 - '6 -1 84 Joel N2c Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Directions POLICE DEPT)ON SITE ONLY PROVIDE COPY OF WORK ORDER Spacial Instructions Ticket # 87827 Routine Instructions W - W Roont Description Service Item Qjy Pick Up Drop Off 4 Short console Snort console 4.00 44 Consoie Console 44.00 Time ir: Time Out: Driver: Quantity: +!- Service / Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. -.-, i DOEnno.n � on ...... Micro Shred hereby confirms that the documents, records, files, and products as supplied to NlicroShred have been permanently destroyed. ENVIRONMENTAL w =,' STATEMENT ilt „ Micro Shred is committed to a clean and We Recycle sgje environment. All shredded material s- - that is recvclabie is taken to a pgner mill �y. -- -- - — to be processed into new proaucts Ar'urc Ston Js "Our interest is keepiayXa tur Interests Private" Page Micr ) Shred /. J I V --IRECORDS `,. MANAGEM ENT Wednesday, August 26, 2009 City of Anaheim* 425 S. Harbor Blvd, Anaheim, CA 92805 Room Description Service Item Qty Pick Up Drop Off 4 Short console Short console 4.00 44 Console Console 44.00 - - Time in: Time Out: L S Driver: - Quantity: Service / Comments Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Ticket # 87588 D irections Rou tine I nstructi ons POLICE DEPTJON SITE ONLY W -W :PROVIDE COPY OF WORK ORDER Special Instructions Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. of ®e11 N AJM Micro Shred hereby confirms that the documents, records, flies, and products as supplied to MicroShred have been permanently destroyed. ENVIRONMENTAL STATEMENT MicroShred is committed to a clean and ie safe environment. All shredded material that is recyclable is taken to a paper mill to be processed into new products Our interest is keeping Your interests Private" Arturo Stop 99 City of Anaheim Page 1 rJ. Micra . RECORDS MANAGEMENT Wednesday, August 12, 2009 City of Anaheim* 425 S. Harbor Blvd. Anaheim, CA 92805 Contacts Bunny Baum (714)765 -1847 Joel Ngo Ticket # 87189 Routine Instructions Room Description Service Item Qty Pick Up Drop Off 4 Short console Short console 4.00 E� � _ � 44 Console Console 44.00 Time In: Time Out: Driver: !Quantity: Service 1 Comments Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Dire ctions POLICE DEPT. (PROVIDE COPY OF WORK ORDER I Special Instructions Certificate of Destruction DESTRUCTION STATEMENT- On the date shown, designated confidential material was shredded and destroyed as per our instructions. r OWNSMI ■. N ` AID Micro Shred hereby confirms that the documeets, records, Ales, and products as supoied to MicroShred have been perrwanently destroyed- ENVIRONMENTAL STATEMENT MicroShred is committed to a clean and le safe environment. All shredded material that is recyclable is taken to a paper mill to be processed into new products. Arturo stop 99 "Our interest is keep*ffAVdWr /nterlests PriMteff Page I s ,� -� Micr o1 Shred W TORECORDS ", MANAGEMENT Wednesday, July 22, 2009 City of Anaheim' 4_15 S. Harbor Blvd. Anaheim. +_'A 1 )280 Contacts Bunny Baum i 714)765 -1847 Joel Ngo Microshred Inc 16201 Stagg St Van Nuys, CA 91406 (818) 341 -1333 Fax (818) 933 -0006 On Site Ticket # 86596 Directiou.s Routine Instructions POLICE DEPT. W -W PROVIDE COP' OF WORK ORDER I Special Instructions Roont Description Service Item Qtl Pick Up Drop Of f 4 Short console Short console 4.00 44 Console Console 44.00 Time in: L4 O Time Out: p S Driver: o S Quantity: Service / Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. X of ® Micro Shred hereby confirms that the documents, records, files, and products as supplied to MicroShred have been permanently destroyed. By: Arturo We Recycle ENVIRONMENTAL STATEMENT MicroShred is committed to a clean and safe environment. All shredded material that is recvclabie is taken to a paper mill to be processed into new products Our tjiterest is keeping Your Interests Private" Page 7 M icroSh red I TtlRECORDS �. , MANAGEMENT Wednesday, August 05, 2009 City of Anaheim* 425 S. Harbor Blvd. Anaheim. CA 9?80 Contacts Bunny Baum (714)765 -1847 Joel Ngo Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Ticket # 86997 Directions Routine Instructions POLICE DEPT W -W PROVIDE COPY OF WORK ORDER Special Instructions Roont Description Service Item Qty Pick Up Drop Off 4 Short console Short console 4.00 - - - - -- - - - ----- -- - - -- -- _ 44 Console Console 44.00 Time In:� IS Time Out: p Driver: SL Quantity: +l- Service I Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. X --5-0 NAID Micro Shred hereby confirms that the documents, records, files, and products as supplied to MicroShred have been permanently destroyed. MEW A� ENVIRONMENTAL g STATEMENT MicroShred is committed to a clean and We Recycle safe environment. All shredded material y that is recyclable is taken to a paper mill to be processed into new products. Arturo Stop'gSk_. r terest is keeplsg 4 faw Interests Private" Page 1 Micr�O Shred "V,1RECORDS `,j Wednesday, July 08, 2009 ' City of.At�ahenn" 425 S. Harbor Bivd Anaheim. CA 9`8(�� onfact. Bunny BaUrn 17,4)765 -1847 Joel Nge Microshred Inc 16201 Stagg St - Van Nuys, CA 91406 (818) 341 -1333 - Fax (818) 933 -0006 On Site Directions POLICE DEPT PROVIDE COPY OF WORK ORDER Ticket # 86213 Routine Instructions W -W Special Instructions Room Description Service Item Qty Puck Up Drop Of 4 Short console Short console 4.00 44 Consoe Console 44.00 Time in: Time Out: 6 Driver: 0 se� Quantit Service +l- Service I Comments Certificate of Destruction DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded and destroyed as per our instructions. C m uffc�e er os:nucd�l Micro Shred hereby confirms that the documents, records, files, and products as supplied to Microshred have been permanently destroyed. ENVIRONMENTAL STATEMENT Micro Shred is committed to a clean and We Recycle safe environment. All shredded material that is recvclable is taken to a paper mill to be processed into new products. Artw City of An heim -ter inverest is keeping Your interests Private Pug e 1 microshredinc On -Site Document Destruction & Recycling P.O. Box 9595 Canoga Park, CA 91309 Ph.: (8181341-1333 Fax (818) 341 -3388 N A l M Contact: �-►�. ��'►oY' Phone: START TIME: END TIME TOTAL TIME: BOXES: RATE: Work - Order No. Date: 0,3 ti l a M [_, Aeh%er..of American Mobile Shnet(*rs Cn DESTRUCTION STATEMENT ON THE DA TE SHOWN, DESIGNA TED CONFIDEN77AL DA TA WAS PICKED LIP 70BE SHREDDED AND DES7ROYED AS PER OUR INS7RUC77ONS. A LClient AcknovAed ement X CLIENT SIG ATU yZ PRINT: PHONE: r to of Be nculn MicroShred Inc. hereby confirms that the documents, records, fries, and products as supplied to MicroShred Inc. have been permanently destroyed. ENVIRONMENTAL STATEMENT MicroShred is committed to a clean and safe environment. All shredded material that is recyclable is taken to We Recycle a Paper mill to be processed into new products. is Keeping Your Interests Private" Certificate of Destruction Company Name A Address y2-c 3NcA (YYAY kvn c 2 �j t�S SA Recycling Certifies That 175pa�cV\ Has Been Scrapped, Crushed and totally Destroyed on: t 0 Signature �d Title We Date 1 v SA Recycling 3200 E. Frontera St Anaheim Ca, 92806 (T14) 632 -2000 Fax (714) 630 -5836