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RES-2007-218RESOLUTION NO. R- 2007 -218 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Human Resources Director of the City of Anaheim "custodian of records are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 27thday of November 2007, by the following roll call vote: AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring NOES: NONE ABSENT: NONE ABSTAIN: NONE .L 24 ATTEST CI CLERK OF THE C APPROVED: CITY ATTO EY F THE CITY OF ANA EIM 67245.1 /bgranato F ANAHEIM BY CITY OF AHEIM MAYOR OF THE AHEIM EXHIBIT "A" Human Resources documents for destruction BENEFITS CORRESPONDENCE /BILLING INVOICES PERS Retirement Annual Statement Reports 1979 -1996 PERS Death Notices 1980 -1984 PERS Election Procedures 1989 -1990 PERS Retirement lists 1995 -1996 and 1998 PERS Committee Meeting agendas 1994 -1997 Employee Benefit Plans Contract File 1989 -1992 General correspondence 1989 -1992 Benefits case management files 1989 -1992 Community Care Network (CNN) benefit contract and invoice Files 1989- 1995 CCN benefit correspondence files 1989 -1995 CCN benefit case management files 1989 -1995 Provident Life and Accident contract files 1987 -1995 Health Plan of American /Health Net contract files 1987 -1996 Health Plan of American /Health Net correspondence files 1987 -1996 City employees computer loan applications completed loans 1992 -2003 Benefits Health Improvement Plan enrollment slips, printouts, sign in sheet from classes 1998 Benefit Flexible Compensation enrollment and claim forms 1994 -2000 Mercer benefit correspondence /actuarial review of medical benefits prior to July 1993 PacifiCare expired contracts and correspondence 1995 -2000 Secure Horizons contracts and correspondence 1995 -2000 Mercer benefit correspondence 1985 -1996 Mercer broker agreement correspondence 1982 -1987 Standard insurance correspondance 1978 -1995 Vision services correspondance 1995 -1997 Short Term /STD correspondence /forms 1985 -1993 Long Term disability correspondence /forms 1971 -1990 Cigna contract files 1982 -1996 Boston Mutual contract files and invoices dated 1987 -1995 Aetna contract files 1985 -1997 Canada Life Connecticut contract files 1988 1994 Reach correspondence 1988 -1997 Kaiser contract and correspondence files 1977 -1997 Anaheim Police Association billing /invoices 2004 Exhibit "A" Human Resources Department Documents for Destruction Page 2 Vista Behavioral Health billing /invoices 1997, 2004 Eckerd Pharmacy Services billing /invoices 2004 Blue Shield PPO Medical Plan billing /invoices 2004 Blue Shield HMO Medical Plan billing /invoices 2004 Blue Shield High Deductible Medical Plan billing /invoices -2004 Aetna Short Term insurance billing /invoices 2004 The Standard insurance billing /invoices 2004 Dental Health Services billing /invoices dated 1995 2004 Delta Dental Plan billing /invoices dated 1995 2004 Cigna Dental billing /invoices dated 1995 2004 Kaiser Foundation Northwest Medical Plan billing /invoices 2004 Kaiser Foundation Health Plan billing /invoices 2004 Kaiser Mid Atlantic Health Plan billing /invoices 2004 Kaiser Hawaii Health Plan billing /invoices 2004 Kaiser Q Plan billing /invoices dated 1995 2004 Safeguard dental plan billing /invoices 1997, 2004 Reliance Standard insurance billing /invoices 2004 REACH billing /invoices 2004 PacifiCare /Secure Horizons Health Plan billing /invoices dated 1995 2004 Flexible Spending Accounts 1994 -2003 Various medical billing correspondence from various plans 1989 -2000 PERS Annual statements and survivor rosters 1970 -1993 Flexible Spending Account correspondence 1994 -1997 Employee Assistance Program correspondence reference Request for Proposals 1985 Pension reports dated 1984 Family Medical Leave Act correspondence dated 1993 PERS annual statements and survivor rosters dated 1970 1993 CA Psychological invoices dated 1995 Various medical dental plan billing /invoices dated 1989 1998 BENEFIT CONTRACTS /CORRESPONDENCE Blue Shield contract /correspondence files 1985 -1987 Cost Care, Inc. contract file 1987 FHP medical /dental contract files 1989 -1990 First Fund contract file 1983 General Medical Centers contract /correspondence files 1982 F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 3 Homlan Consulting contract file 1982 Human Health Care Plan contract file /correspondence 1990 Massachusetts Indemnity contract /correspondence files 1990 Kaufman Dental Clinic complaint /survey change files Supplemental Dental Plan contract /correspondence files 1973 -1988 Northwestern National Life Insurance contracts /correspondence files 1979 -1980 Travelers Life Insurance contract /correspondence files 1969 -1975 Anaheim Police Association life insurance contract /correspondence 1979 Crown Life contract file 1978 Life insurance correspondence for retirees dated 1969 Safeguard Health Plans, Inc. expired Prepaid Dental Care files 1983 Union Bank Account reconciliations dated 1981 Life Insurance correspondence for retired employees dated 1969 SHORT TERM DISABILITY CLAIM CORRESPONDENCE Standard Long Term Disability claims /closed files dated 1978 -1990 Standard Long Term Disability correspondence dated 1982 Total permanent disability claims closed /denied correspondence dated 1978 -1986 Short Term disability claims dated 1985 -1994 Massachusetts Industrial Death Claim dated 1983 Employee Benefits Long Term Disability correspondence dated 1978 Aetna Long Term Disability copies of letters to employees dated 1975 1989 EXPIRED RECRUITMENT ELIGIBILITY LISTS 1985: 1989: Lead Parkway Maintenance Worker 1988: Assistant Civil Engineer Water Sign Painter Warehouse Manager Associate Civil Engineer F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 4 1990: 1991: 1992: 1993: Apprentice Maintenance Painter Staff Analyst Maintenance Word Processing Supervisor Accountant Assistant City Manager Assistant Finance Director Financial Requirements Specialist Management Assistant -City Manager's Office Management Assistant JTPA Office Supervisor Building Area Distribution Operator Assistant Purchasing Agent Library Extension Services Manager Principal Transportation Planner Real Property Analyst Accounting Specialist Finance Assistant City Attorney Public Utilities Booking Coordinator Convention Center City Treasurer Forensic Specialist II Management Intern Public Utilities Public Utilities Efficiency Program Manager Business Enterprise Manager Control Center Dispatcher Labor Relations Specialist Law Office Manager Public Utilities Business Development Manager Public Utilities Operations Analyst Manager Supply Clerk Driver Survey Assistant Instruments F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 5 1994: 1995: 1996: 1997: Fleet and Facility Manager Fleet Acquisition Specialist Gang Prevention )PA Coordinator Lead Auto Mechanic Personnel Analyst II Plan Check I Re- employment Services Coordinator Code Enforcement Officer I Collections Supervisor Commercial Efficiency Engineering Manager Convention Center Manager Legal Secretary Licensing Supervisor Office Supervisor Public Utilities Police Civil Liability Investigator Police Communications Manager Senior Secretary Community Services Assistant City Attorney Redevelopment Associate Engineer "B" Audit Manager Forensic Specialist Public Utilities Financial Accountant Police Civil Liability Investigator Service Crew Supervisor Water Engineering Manager Water Production Systems Operations Superintendent Claims Examiner Customer Service Manager Customer Service Specialist Bilingual Executive Secretary Housing Specialist Vietnamese F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 6 1998: 1984 1985 1989 HRIS Analyst Legislative Analyst Library Graphic Designer Neighborhood Services Coordinator Office Supervisor Maintenance Police Automation Systems Coordinator Principal Traffic Engineer Public Utilities Senior Communications Assistant Safety Manager Building Inspector II Convention Center Facility Services Manager Deputy City Attorney II Electric Construction Maintenance Scheduler Emergency Medical Services Coordinator Housing Specialist Bilingual Manager of Economic Development Payroll Manager Plan Check Engineer Part Time Administrative Intern II Communications Purchasing Agent Recreation Personnel Specialist Recruitment Files January 1984 December 1999 PT Security Guard Lead Parkway Maintenance Worker 1988 Sign Painter Warehouse Manager Apprentice Maintenance F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 7 1990 1991 Library Extension Services Manager Assistant Purchasing Agent Real Property Analyst Area Distribution Operator 1992 1994 Assistant Civil Engineer Park Maintenance Worker I Staff Analyst Maintenance Word Processing Supervisor Management Assistant City Manager's Office Management Assistant ]TPA Assistant City Manager Accountant Assistant Finance Director Management Intern Public Utilities Department Assistant City Attorney Utilities Forensic Specialist II City Treasurer Booking Coordinator Convention Center Accounting Specialist Finance Department Public Utilities Efficiency Programs Manager 1993 Law Office Manager Business Enterprise Manager Public Utilities Business Development Manager Control Center Dispatcher Plan Checker I Fleet Facility Manager Re- Employment Service Coordinator Lead Auto Mechanic Fleet Acquisition Specialist F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 8 1995 Gang Prevention Personnel Analyst II Police Communications Manager Commercial Efficiency Engineering Manager Code Enforcement Officer I Convention Center Manager Licensing Supervisor Office Supervisor Utilities Electric Systems Division Senior Secretary Police Civil Liability Investigator Legal Secretary Collections Supervisor 1996 Water Engineering Manager Utilities Audit Manager Finance Associate Engineer "B" Assistant City Attorney Redevelopment 1997 Principal Traffic Engineer Claims Examiner Police Automation Systems Coordinator Service Crew Supervisor Library Graphic Artist Legislative Analyst Customer Service Specialist Bilingual Executive Secretary Fire Public Utilities Senior Communications Assistant Neighborhood Development Coordinator Credit Collection Analyst 1998 Emergency Medical Services Coordinator Customer Service Manager Utilities Electric Construction Maintenance Scheduler Payroll Manager Finance F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 9 1999 Building Inspector Deputy City Attorney II Recreation Personnel Specialist Community Services Administrative Assistant Community Development Maintenance Manager Convention Center Customer Service Specialist II Bilingual Department Records Coordinator Litigation Support Specialist City Clerk Associate Engineer Water Recruitment Files January 2000 December 2000 Building Permit Technician Community Services Outreach Worker PT Accounting Specialist Laborer Plans Examiner Resort Maintenance Worker Vehicle Technician I Vehicle Technician II Assistant City Clerk Management Analyst Police Services Representative I PT Building Inspector PT Clerk Safety and Training Officer Senior Detention Officer Staff Analyst Public Utilities Vehicle Technician IV Water Inspector Supervisor Lead Custodian Floors Library Clerk Parks Services Manager Police Captain Principle Water Engineer PT Bus Driver F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 10 PT Data Entry Operator Redevelopment and Property Services Manager Senior Accounting Specialist Accounting Technician City Treasurer Detention Facility Manager Family Self Sufficiency Specialist Home Ownership Program Coordinator Power Resource Scheduler Principle Water Engineering Aide PT Administrative Intern Engineering PT Laborer PT Library Page Canyon Hills PT Library Page Main Branch PT Park Coordinator Real Property Specialist Vehicle Technician IV Event Coordinator Executive Secretary Public Utilities Landscape Maintenance Supervisor Lead Tree Trimmer Power Resource Scheduler II Principle Civil Engineer PT Admin Intern Engineering Contracts PT Librarian PT Library Page Driver PT Meter Reader PT Office Specialist Recreation Services Specialist Cultural Arts Senior Secretary Police Senior Utilities Service Representative Field Strategic Planning Analyst Water Utility Inspector Convention Center Tenant Services Manager Claims Assistant Event Coordinator II Fire Communications Shift Supervisor New Product Development Specialist Park Field Supervisor Police Lieutenant F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 11 Principal Planner Principal Water Engineer PT Systems Specialist I Adult Service Manager Apprentice Substation Electrician Buyer II Fire Dispatcher I Fire Dispatcher II Fire Inspector GIS Analyst Hazmat Specialist II Maintenance Pipefitter Neighborhood Services Specialist Principal Civil Engineer Design PT Administrative Intern Specialist Fleet PT Data Entry Operator PT Intermediate Clerk Senior Civil Engineer Senior Accounting Specialist Senior Electrical Engineer Senior Hazmat Specialist Tree Trimmer Convention Center Marketing Administrator Cross Connection Control Specialist II Executive Secretary Public Utilities HVAC Mechanic Licensing Specialist PT Council Assistant I PT Office Specialist II Hazmat Specialist Police Dispatcher II Public Utilities Telecommunications Project Coordinator Senior Storekeeper Telecommunications Business Development Analyst Tree Service Coordinator Advantage Services Manager Associate Engineer A Facility and Event Electrician Lead Facility and Event Electrician F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 12 Librarian Management Auditor II Management Intern Police Communications Supervisor Project Manager PT Alterations Worker PT Clerk PT Library Clerk PT Meter Reader PT Public Utilities Customer Service Representative I Public Utilities General Manager Public Benefits Programs Specialist Public Works Financial Administrative Services Manager Senior Electrical Systems Designer Training Officer Wardrobe Specialist Accountant Assistant Engineer Public Works Citizen Participation Coordinator Community Services Specialist Community Services Specialist Bilingual Detention Facility Assistant Family Self Sufficiency Specialist Family Self Sufficiency Supervisor Housekeeping Supervisor PT SCBA Maintenance Repair Specialist Recreation Services Manager Ethnic Cards year 2000 Recruitment Files January 2001— December 2001 Associate Engineer A Water Design and Construction Fleet Supervisor Equipment Fleet Supervisor Welder /Hydraulic Librarian I Principal Accountant PT Word Processing Operator F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 13 Senior Engineer Utilities Traffic Control Assistant Transactional Paralegal Utilities Generation Technician Utilities Troubleshooter Community Services Outreach Worker Golf Operations Manager Litigation Paralegal Office Supervisor Library Circulation Plans Examiner PT Data Entry Operator PT Laboratory Technician PT Library Page Canyon Hills PT Office Specialist II PT Secretary City Manager's Office Senior Warehouse and Toolroom Worker Senior Accounting Specialist Utilities Customer Services Specialist II Administrative Assistant Community Development Apprentice Substation Test Technician Collections Specialist Community Services Outreach Worker Kids in Action Executive Assistant City Manager's Office Housing Systems Specialist Lead Street Maintenance Worker Licensing Specialist Line Mechanic Principal Electrical Engineer PT Clerk PT Clerk Bilingual PT Laborer PT Library Page PT Library Page Driver PT Office Specialist II Purchasing Assistant Skilled Crafts Worker Senior Integrated Resource Planner Senior Library Clerk Senior Office Specialist Purchasing F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 14 Senior Secretary Community Services Administrative Services Coordinator Apprentice Maintenance Pipefitter Associate Engineer A Planning and Design Associate Planner Golf Operations Manager Housing Specialist II HVAC Mechanic Maintenance Pipefitter Planning Aide Police Dispatcher I /II Principal Engineering Aide Principal Water Engineer Project Manager I /II PT Systems Specialist I PT Traffic Control Assistant Water Systems Operator Recreation Services Specialist Classes and Aquatics Senior Construction Inspector Senior Secretary Community Development Utilities Generation Technician Vehicle Technician IV Vehicle Technician V Apprentice Substation Electrician Building Permit Representative Environmental Services Manager Executive Secretary- Utilities Fire Dispatcher II Neighborhood Services Specialist PT Human Resources Assistant PT Library Clerk PT Meter Reader PT Office Specialist II Police Public Utilities Code Enforcement Service Representative Senior Assistant Attorney -Civil Senior Code Enforcement Officer Substation Electrician Substation Electrician Supervisor Assistant Engineer Public Works F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 15 Department Records Coordinator Engineering Contracts Administrator Event Crowd Control Supervisor Heavy Equipment Operator- Streets Lead Street Maintenance Worker Library Circulation Specialist Motor Sweeper Operator Principal Civil Engineer Public Works Principal Systems Planning Engineer PT Community Services Outreach Worker Bilingual PT Data Entry Operator Public Information Manager Resort Maintenance Worker Secretary- Public Utilities Senior Detention Officer Principal Engineering Aide Recreation Services Specialist -Youth Programs Senior Library Clerk Used Oil Program Coordinator Bilingual Utilities Service Representative Utilities Senior Customer Service Representative Buyer II Detention Officer Engineering Contract Specialist Environmental Services Specialist Motorcycle Technician Police Dispatcher II PT Building Inspector I Recreation Services Specialist -Park Ranger Program Senior Management Analyst Senior Project Manager Training and Development Specialist Administrative Operations Manager -SCE Construction Inspector II Contract Compliance- Streets and Sanitation Principal Civil Engineer Reprographics Equipment Operator Senior Engineering Aide Customer Information Support Center Assistant F:10T3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 16 Deputy City Attorney I Prosecution Executive Secretary City Manager's Office PT Program Coordinator Redevelopment /Property Service Manager Signal System Engineer Senior Arson /Fire Investigator Street Maintenance Field Supervisor Utilities Customer Service Rep I Water Meter Repairer II Ethnic Cards year 2001 Recruitment Files January 2002 December 2002 City Manager's Office Special Assistant to City Manager Housing Loan Processor Police Dispatcher I /II PT Management Assistant Risk Management PT Word Processing Operator Street Maintenance Contract Specialist Collections Specialist Housing Programs Administrator Information Services Office Specialist II Police Records Supervisor PT Program Area Coordinator PT Word Processing Operator (B) Police Public Utilities Customer Service Representative I Staff Analyst Utilities Assistant Planner Community Services Specialist Bilingual Maintenance Planner Facility PT Clerk Recreation Services Specialist Youth Sports Senior Accountant Senior Detention Officer Systems Specialist II Community Services Outreach Worker Facility and Event Electrician F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 17 Fleet Support Supervisor Vehicle Facility Neighborhood Services Specialist Principal Librarian Property and Evidence Supervisor PT Guest Services Specialist PT Media Production Assistant PT Office Specialist Police PT Senior Office Specialist PT Traffic Control Assistant PT Training Coordinator PT Human Resources Assistant PT Workforce Center Assistant Skilled Crafts Worker Survey Assistant Rod Chain Utilities Generation Technician Vehicle Technician IV Associate Engineer A Bookmobile Operator Community Services Specialist Youth Development /Bilingual Golf Course Superintendent Police Dispatcher PT Data Entry Operator PT Laborer Parks PT Library Technician Recreation Supervisor Deputy City Attorney II Maintenance Painter Police Records Specialist Principal Chemist Property and Evidence Supervisor PT Administrative Intern Engineering Contracts PT Electrical Systems Designer PT Librarian PT Meter Reader PT Principal Office Specialist PT Public Utilities Customer Service Representative I Public Utilities Financial Analyst I Revenue Protection Coordinator Senior Secretary Community Development Vehicle Technician II F: \OT3330CS. DOC Exhibit "A" Human Resources Department Documents for Destruction Page 18 Vehicle Technician V Building Permit Representative Deputy City Attorney Civil Environmental Services Specialist Family Self Sufficiency Supervisor Hazardous Materials Specialist II Library Services Manager Licensing Specialist Management Intern Parking Manager Parts /Supply Coordinator PT Park Coordinator Senior Electrical Utility Inspector Substation Electrician Tree Services Coordinator Tree Services Specialist Utilities Services Supervisor Utilities Troubleshooter Deputy City Attorney II Civil Emergency Services Coordinator GIS Analyst Librarian Management Assistant Project Manager I /II PT Office Specialist II PT Office Specialist II Public Utilities PT Police Facilities Maintenance Facilities Accounting Specialist Accounts Payable Engineering Contracts Specialist Event Coordinator I Lead Tree Trimmer Management Assistant Maintenance Permit Counter Supervisor Police Dispatcher I /II PT Administrative Intern Communications PT Electrical Systems Designer PT Laboratory Technician I PT Recreation Services Specialist PT Telecommunications Designer F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 19 Public Works Operations Field Supervisor Streets and Sanitation Manager Administrative Analyst Community Development Construction Inspector II Deputy City Attorney Prosecution Electric Crew Supervisor Housing Coordinator PT Library Clerk PT Utility Service Representative Public Works Operations Superintendent Secretary Senior Office Specialist Police Senior Property and Evidence Technician Senior Secretary Fire Staff Analyst Survey Assistant Rod Chain Vehicle Technician I Electrical Utility Inspector Family Self Sufficiency Specialist Neighborhood Preservation Coordinator Traffic Signal Technician Contract Compliance Specialist Streets /Sanitation Meter Reader PT Clerk PT Library Page Public Works Operations Field Supervisor Real Property Specialist Substation Electrician Used Oil Program Coordinator Ethnic Cards year 2002 Recruitment Files January 2003 December 2003 Building Permit Technician Chief Utilities Systems Operator Code Enforcement Manager Collections Specialist F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 20 Academy Certified Firefighter (Eligibility List) Housing Specialist II Property and Evidence Technician PT Building Inspector I PT Government Relations Aide Supervisor of Records Management Administrative Assistant City Manager's Office Home Ownership Program Coordinator Management Intern PT Public Utilities Customer Service Representative I PT Traffic Control Assistant PT Used Oil Recycling Program Senior Library Clerk Systems Specialist II Detention Officer Forensic Specialist I Forensic Specialist II PT Community Services Outreach Worker PT Security Guard PT Word Processing Operator Senior Engineering Aide Senior Secretary Public Works Word Processing Operator Police Event Crowd Control Supervisor Maintenance Planner Fleet Division PT Electrical Systems Designer Utilities Services Representative Utilities Systems Operator Word Processing Operator PT Office Specialist II Staff Analyst Police Electrical Systems Designer Hazardous Materials Specialist I /II Housing Specialist II PT Administrative Intern Engineering Traffic PT Meter Reader PT Public Information Specialist Building Permit Technician Executive Secretary F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 21 Executive Secretary Utilities GIS Operator I /II Neighborhood Services Specialist PT Laboratory Technician PT Library Technician Water Services Working Supervisor Collections Specialist Customer Services Specialist II Lead Security Guard Office Specialist II PT Administrative Intern GIS Planning PT Legislative Analyst PT Senior Secretary Public Utilities Operations Analyst I Safety and Training Officer Survey Party Chief Vehicle Technician III Library Technician Payroll Specialist Property and Evidence Clerk PT Administrative Intern Communications Recreation Services Specialist Park Ranger Program Substation Test Technician Administrative Assistant Community Services Specialist Environmental Services Specialist Public Works Library Technician PT Library Clerk PT Senior Secretary PT Security Guard Senior Office Specialist Police Utilities Generation Technician Code Enforcement Officer I /II Deputy City Clerk PT Administrative Intern II GIS Planning PT Office Specialist II Transmission and Distribution Manager Community Services Director Police Dispatcher I /II F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 22 PT Utility Service Representative Ethnic Cards year 2003 Recruitment Files January 2004 December 2004 Housing Programs Administrator Senior Engineering Aide Staff Analyst Deputy City Attorney Fire Engineer Academy Certified Firefighter Librarian Paramedic Firefighter Customer Service Specialist External Affairs City Manager's Office PT Senior Clerk Administrative Analyst Principal Library Clerk Senior Code Enforcement Officer PT Building Inspector Associate Engineer Apprentice Water Production Technician PT Senior Office Specialist Police Records Specialist Facility Event Electrician Principal Chemist PT Landscape Inspector Urban Forestry Manager PT Office Specialist CMMS /Autocad Analyst Lead Custodian Floors Utilities Troubleshooter Utility Senior Customer Service Representative GIS Analyst I /II Police Grants Coordinator PT Administrative Intern Environmental Services Office Specialist II Bilingual F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 23 PT Video /Media Production Skilled Crafts Worker Planner Senior Collections Specialist PT Code Enforcement Officer Senior Accounting Specialist PT Library Technician Electrical Systems Designer Utilities Systems Operator Buyer I /II Project Manager I /II Police Dispatcher I /II Parks Superintendent Utilities Services Supervisor Technical Development Manager Building Permit Technician I Experienced Police Officer Trainee Police Officer Librarian Apprentice Substation Senior Secretary PT Property Evidence Technician Experienced Firefighter Recreation Personnel Specialist PT Laborer Utilities Troubleshooter GIS Supervisor Motor Sweeper Operator Event Coordinator II Utilities Service Representative III PT Community Services Outreach Ponderosa Senior Secretary PT Administrative Intern Office Specialist II Tax Revenue Auditor PT Public Information Specialist PT Administrative Intern II PT Meter Reader PT Police Firearms Instructor F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 24 Utilities System Operator PT Administrative Intern -GIS Public Service Fellowship Grad Intern PT Library Page Police Communication Supervisor Senior Dispatcher Line Mechanic Survey Assistant Instruments Senior Librarian Water Production Technician Supervisor Customer Service Manager Building Inspector I /II PT Clerk Accountant PT Auto Parts Specialist PT Office Specialist Bilingual Administrative Analyst PT Community Services Outreach Worker Office Supervisor Experience Police Officer Family Self Sufficiency Specialist Police Officer Trainee PT Data Entry Operator Management Intern Water Meter Representative I /II Water System Operations Water Production Superintendent PT Office Specialist Public Utilities Staff Analyst Library Services Manager Public Works Operations Superintendent PT Laboratory Technician Event Coordinator I Parks Field Superintendent PT Laborer Code Enforcement Supervisor PT Traffic Control Assistant Police Dispatcher Workforce Center Assistant F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 25 Senior Office Specialist Public Utilities Ethnic Cards year 2004 TERMINATED EMPLOYEE PERSONNEL FILES (hardcopy files have been scanned into Laser fiche and will be kept permanently) Terminated Employee Files 1997 Terminated Employee Files 1998 Terminated Employee Files 1999 Terminated Employee Files 2000 Terminated Employee Files 2001 Terminated Employee Files 2002 Terminated Employee Files 2003 Terminated Employee Files 2004 COMPUTER LOAN APPLICATIONS All employee applications for loans that have been processed and paid off, dated 1985 through 2003 COBRA PARTICIPANT RECORDS All terminated COBRA participant paperwork for employees who participated in the COBRA program, dated 1992 through 2003 FLEXIBLE SPENDING ACCOUNT RECORDS All Flexible Spending Account records for employees who participated in the Flexible Spending Account program, dated 1998 through 2003. F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 26 WATER DAMAGED DOCUMENTS THAT WERE DESTROYED BY HEAVY RAINS THAT FLOODED STORAGE ROOM, CHE IN 2004 AND 2005 Employee Medical /Dental /Life Insurance billing, dated 1992, 1995, 1996, 1998 Terminated COBRA files, dated 1998 Biddle Consortium reports and miscellaneous files, dated 1977 Talley's Investigation Reports (Love) Employee Assistance Program files, dated 1983 Scripps Clinic R.P.T. files, dated 1985 First Insurance Fund agreement, dated 1983, 1988 JTPA reports Applicant Tracking files, dated 1983 Classification Salary information, dated 1980 Rehabilitation files, dated 1980 PERS files, dated 1984 AMEA survey and negotiation files, dated 1987 Nash Study, dated 1987 Disability retirement files, dated 1982 FLSA files, dated 1985 Sibson study, dated 1984 Pension reports, dated 1984 Medical carrier specification files, dated 1980 Short Term Disability documents, files, dated 1981 OBSOLETE FILES THAT WERE DESTROYED: Adult Services Manager Affirmative Action Analyst Apprentice Cement Finisher Apprentice Maintenance Carpenter Booking Scheduling Specialist Box Office Treasurer Building Field Operations Supervisor Computer Operations Supervisor Convention Center Personnel Services Coordinator Custodian Floors Data Communications Network Technician I /II Data Control Specialist Data Processing Clerk Development Services Manager F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 27 Economic Development Coordinator Economic Development Manager Energy Service Advisor Event Security Advisor Event Security Coordinator Fire Training Officer Investment Officer Lead Computer Operator Public Utilities Administrative Analyst Public Utilities Administrative Services Manager Public Utilities Financial Accounting Supervisor Public Utilities Financial RQTMS Analyst Public Utilities Financial RQTMS Manager Public Utilities Information Services Manager Public Utilities Information Services Supervisor Park Coordinator Power Contracts Engineer Procedures Development Training Specialist Programmer Analyst Programmer II Property Services Manager Residential Efficiency Program Manager Resource Efficiency Engineer SCADA Systems Technician Security Supervisor Senior Booking Coordinator Senior Computer Operator Senior Data Control Specialist Senior Power Resources Project Engineer Senior Systems Programmer Scoreboard Manager Stadium Administrative Services Manager Stadium Facility Coordinator Stadium Facility Services Manager Stadium General Manager Stadium Groundskeeper Stadium Operations Manager Stadium Security Coordinator Stadium Tenet Services Supervisor F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 28 Support Services Supervisor Systems Analyst (Data Processing) System Programmer Systems Programming Manager Systems Project Manager Systems Specialist I /II Utilities Conservation Specialist Utilities Load Scheduler Utilities Network Systems Technician Water Operations Manager INACTIVE FILES THAT WERE DESTROYED: Claims Examiner Workers Compensation Community Services Coordinator Convention Center Financial /Administrative Services Manager Convention Center /Stadium General Manager Convention Center /Stadium /Golf General Manager Crime Statistics Technician Drafting Technician Electrical Meter Supervisor Electrical Engineering Manager Event Coordinator Stadium Fleet Supervisor Lead Golf Course Maintenance Worker Lead Sanitation Worker Lead Security Guard Meeting Room Coordinator Parking Lot Supervisor Part Time Auto Stock Clerk Part Time Bindery Clerk Part Time Clerk Police Part Time Crowd Control Supervisor Part Time Nurse Stadium /Convention Center Part Time Parking Lot Attendant Stadium Part Time Parking Lot Attendant Convention Center Part Time Cadet Part Time Scoreboard Operator Stadium Part Time Telephone Operator /Receptionist Part Time Ticket Seller Convention Center /Stadium Part Time Ticket Taker Stadium F: \OT3330CS.DOC Exhibit "A" Human Resources Department Documents for Destruction Page 29 Part Time Tour Guide Part Time Usher Convention Center Part Time Usher Stadium Part Time Utilities Engineering Aide Public Utilities Communications Assistant I Public Information Specialist Service Lead Worker Stadium Senior Traffic Engineer Aide Storekeeper Traffic Signal System- Engineer Transportation Systems Specialist Typeset Technician Typist Clerk Utilities Systems Operations Superintendent Utilities Yard Working Supervisor Water Field Work Coordinator Water General Supervisor Water Meter Working Supervisor Water Treatment Operator F: \OT3330CS.DOC