RES-2008-002RESOLUTION NO, R- 2008 -002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the City Manager
of the City of Anaheim "custodian of records are more than two years old and are documents
which are authorized for destruction under the provisions of said Sections 34090 et seq., of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 29thday of January 2008, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
!ice
CITY ATT? •F THE CITY O NAHEIM
67659.1
CITY OF AHEIM
BY
MAYOR OF THE ITY OF ANAHEIM
EXHIBIT A
CMO Files Destruction
1/1/2008
j:Recor3 Series Year I Retention 'Codel
1
1
1
1
1
2
2
3
3
4
4
5
5
5
6
7
8
9
10
10
11
11
11
12
12
12
12
12
12
13
13
Biweekly Payroll Reports Jan 2002 through Dec 2002 2002 CY +2Y
Personnel Action Payroll Forms 2002 2002 CY +2Y
DMV Pull notices 2001 2001 CY +2Y
Smart Data Account Statements, Jun 2002 through Dec 2003 2003 CY +3Y
Employee Data File -Alice Wagner 2001 T.4-5Y
James D. Ruth CMO Correspondence 1997 -1999 1999 CY +2Y
David M. Morgan CMO Correspondence 1998 -2000 2000 CY +2Y
Outside Correspondence 2002 -2004 2004 CY +2Y
City Manager Correspondence 2002 -2004 2004 CY +2Y
James D. Ruth CMO Correspondence 2001 2001 CY +2Y
Timesheet Reports Year 2004 2004 CY +2Y
James D. Ruth CMO Correspondence 2000 CY +2Y
Bill Griffith MAPS 1988 -1993 1993 T +5Y
CMO Administration files 2000 CY +3Y
James D. Ruth CMO Correspondence 2000 CY +2Y
James D. Ruth CMO Coprrespondence 1999 CY +2Y
Phone Message Books 1997 -2004 2004 CY +2Y
Payroll Priority Reports 2002 2004 2004 CY +2Y
IGR Logs 1995 -1999 1999 CY +3Y
Payroll Action Forms 1998 -2000 2000 T +5Y
James D. Ruth CMO Correspondence 2001 CY +2Y
County Meetings Executuve Mgmt. Meetings 2001 CY +2Y
James D. Ruth CMO Admin /Correspondence 1989 2000 2000 CY +3Y
P0`s: AccuWeather, Minolta, WestCoast Terminals, Misc. Aramark 1999 -2004 2004 CY +2Y
Invoices: Abigail Abbott 1999 -2000 2000 CY +2Y
Leise Zamora 2003 2003 CY +2Y
Stock Stationary 2001 -2004 2004 CY +2Y
Printing Requisitions 2001 -2005 2005 CY +2Y
Check Requests 2001 -2004 2004 CY +2Y
Boards and Commissions Handbook 1998 -1992 1992 CY +2Y
City Council Meeting Action Binder 1999 -2004 2004 CY +2Y
SOUTHLAND SHREDDING SERVICE SLIP /INVOICE #
6331 Haven Avenue, Suite 13, PMB 195 1 - 888 - 747 - 3331 17838
Alta Loma, CA 91737
d Balance Fwd: Amt. Enc.
O�
'a1 M ° Invoice Total: Tech /RT
hredd Total Balance:
►n9 Terms: X 100.00 Map Grid: 51TRUCK 1
D° Last Date: C.O.D. P.O.# ORG 768
V E NT D Last Date: 38/2008
SITE DOG Time In: N7/2007 Time Out:
°N Phone: 10:15:00 AM Check #:
Attn: Alt. Phone: (714)765 -4393 Cash:
CC:
MEGAN SCHINDERLE ,
CITY OF ANAHEIM CITY MANAGER'S OFFICE
200 S. ANAHEIM BLVD., 7TH FLOOR
ANAHEIM.CA 92805 Comment:
Service Address: Cross Stmt:
MEGAN SCHINDERLE,CITY OF ANAHEIM CITY MANAGER'S ONE -TIME SERVICE
OFFICE
200 S. ANAHEIM BLVD., 7TH FLOOR, SUITE 733
Ah3AHFIM (3,4 COSVIF
I Quantity I UOM I Services 1
_ . , — --
Atrio —_- '-
1 MINIMUM CH DOCUMENT DESTRUCTION CALL IN i 1 \,
$100.00 a �� $104A° I )
OC 768 J5
3/5 LORIE WILL HAVE 13 BOXES 714 765 -4393 -- T" -'/ '-
1
CERTIFICATE of DESTRUCTION
This document certifies that the materials received and processed by Southland Shredding on behalf of
the above company have been handled in accordance with all applicable state and federal guidelines and
f i
will be properly recycled. / C'
Approx. amount of material destroyed: ' lbs./boxes Date: ,. --- -' L/
Witnessed by--,R P ...� i'' � � Company representative
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F /,,
Certified by: 4 -i i Southland Shredding representative
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