RES-2008-017RESOLUTION NO. R- 2008 -017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Chief of Police
of the City of Anaheim "custodian of records are more than two years old and are documents
which are authorized for destruction under the provisions of said Sections 34090 et seq., of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 4th day of March 2008, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABS ENT: NONE
ABSTAIN: NONE
ATTE
CITY CLERK OF THE CITY OF ANAHEIM
68075.1
APPROVED:
660' .CITY ATTINEY THE CITY OF ANAHEIM
BY
CITY OF AHEIM
MAYOR OF THE CIT F NAHEIM
EXHIBIT "A"
Anaheim Police Department
Records for Destruction
Ref Record Series Retention Code Year
1 Monthly Shift Productivity Report CY 2 2005
2 Revenue Deposit Slips CY 2 2005
Cash Register tapes
3 Daily Court Calendar CY 2 2005
4 Citation Log Worksheet CY 2 2005
5 Subpoenas, logs requests for tapes CY 2 2005
6 PPI (Private Party Impound) Reports CY 2 2005
7 DOJ Citation Arrest Register CY 2 2005
8 Applicant paperwork CY 2 2005
(massage, solicitors, vendors)
9 Police Clearance Letters CY 2 2005
10 Budget, work papers CY 3 2003, 2004
11 Recordings: telephone, radio CY 1 YR 2005, 2006
Dispatch
12 Alarm Billings CY 2 2004, 2005
13 Parking Citations CY 2 2003, 2004
14 Administrative Initial Reviews CY 2 2003, 2004
15 Emergency Cost Recovery Billings CY 6 2000, 2001
16 Case Files, Misdemeanor CY 2 2005
17 Notice to Bill CY 2 2001 2004
18 General Correspondence, memos CY 2 1998 2002
2004, 2005
19 Purchase Orders, Requisitions CY 2 2003, 2004
20 Invoices, MA (copies) CY 3 2003, 2004
21 Delivery, packing slips CY 2 2003, 2004
22 Credit Card Statements CY 3 2003, 2004
23 Expense Claims CY 3 2000 2004
24 Crossing Guard Program CY 2 1996 1998
25 Collection Receipts CY 2 2003, 2004
26 Greivance /Arbitration Files T 5 1995 -1999
27 Petty Cash Vouchers CY 3 2003, 2004
28 Check Requests CY 3 2004
29 CAD back -up tapes CY 5 1987 2002
30 Training Financial CY 3 2001- 2004
31 Internal Investigations CL 5 1997 1999
The following cases were retained at the request of the City Attorney's
Office or the Police Department Command Staff: 97C001, 97CO33, 97CO34,
97C064, 97C075, 98C004, 98CO33, 98CO37, 98C043, 98CO52, 98C075,
99C005, 99C015, 99CO21, 99CO29, 99CO31 and 99CO51.
The above records are no longer needed in the normal course of business. The
timing of destruction is in accordance with the adopted retention schedule for the
Department's records.