RES-2008-043RESOLUTION NO. R- 2008 -043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Finance Director
of the City of Anaheim "custodian of records are more than two years old and are documents
which are authorized for destruction under the provisions of said Sections 34090 et seq., of the
Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 22ndday of April 2008, by the following roll call vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTES
CITY CLERK OF THE CITY OF ANAHEIM
APP
CITY AT
68636.1
F THE CITY OF ANAHEIM
CITY OF A IM
BY
MAYOR OF THE CIT A AHEIM
Exhibit A
Record Series Ret Code Years to Destroy
Checks, Accounts Payable (copies) A +5 FY 2002 and prior
Claims Liability, Property, Unemployment CL +7Y FY 2000 and prior
Collection Official Receipts, Originals CY +5 FY 2004 and prior
Correspondence, external, internal CY +2Y FY 2005 and prior
Expense Claims CY +3Y FY 2004 and prior
Notices to bill CY +2Y FY 2005 and prior
Staff Reports to City Council CY +2Y FY 2005 and prior
Telephone Messages CY +2y FY 2005 and prior