RES-2008-048RESOLUTION NO.2008- 048
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE FIRE CHIEF OR HIS
DESIGNEE TO SUBMIT AN APPLICATION ON BEHALF OF
THE CITY OF ANAHEIM TO FIREMAN'S FUND
INSURANCE COMPANY FOR THE PURCHASE AND
MAINTENANCE OF CARDIO FITNESS EQUIPMENT FOR
THE FIRE DEPARTMENT, AND IF AWARDED,
AUTHORIZING THE ACCEPTANCE OF SUCH PROJECT
ASSISTANCE ON BEHALF OF THE CITY
WHEREAS, funds are available through the Fireman's Fund Insurance Company
(Fireman's Fund) to purchase and maintain exercise equipment to increase the cardio fitness for
on duty fire fighters. Specifically the funds will be used to purchase treadmills and elliptical
machines and to off set the cost of maintaining these machines and adding new strength training
devices to help reduce injury; and
WHEREAS, the City is familiar with the terms, conditions and limitations of any such
Grant, including participating in Fireman's Fund promotional activities and award ceremonies
which includes placement of stickers on the equipment and otherwise identifying Fireman's
Fund as the grantor of the funds as well as other promotional activities identifying the grant of
Fireman's Fund and its benefits; and
WHEREAS, the City desires to accept any such Grant which may be awarded to the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim as
follows:
1. The Anaheim Fire Chief or his designee is hereby authorized to submit an application
for and on behalf of the City of Anaheim, a public entity established under the laws
of the State of California, and the Anaheim Fire Chief or his designee is authorized to
execute any actions necessary for the purpose of obtaining the financial assistance
provided by Fireman's Fund Insurance Company (the "Grantor including any
extensions and amendments thereto and the authority to comply with the promotional
terms and conditions of the Grant and Agreement.
2. The City Council of the City of Anaheim hereby agrees to, and by this resolution,
does accept any such Grant so awarded to the City of Anaheim without further action
of the City Council being required therefor.
3. The City of Anaheim hereby agrees to comply with each and all of the terms,
conditions and limitations imposed by the Grantor upon said Grant, including but not
limited to the promotional expectations set forth in the Grant Compliance Agreement,
attached hereto as Exhibit "A," and the Anaheim Fire Chief or his designee is hereby
authorized and directed to execute such agreements or any other agreements,
assurances, or other documents as may be necessary in connection with the
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City of Anaheim this 22nd day of April 2008, by the following roll call
vote:
AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
acceptance of said Grant as may be required by the Grantor, if such Grant is awarded
to the City.
4. The annual budget of the City of Anaheim for Fiscal Year 2008 -09 is hereby amended
by increasing the appropriations and authorized expenditures by Twenty Thousand
Dollars ($20,000.00) or in such other amount as is equal to the amount of the Grant
funds to be received by the City.
By
CI Y CLERK OF THE CITY
cflynn /68616.1
F ANAHEIM
CITY OF ANAHEIM
2
MAYOR OF THE CI OF ANAHEIM
Grant Compliance Agreement
This agreement is made and entered into by and between Fireman's Fund insurance Company
(Fireman's Fund of Novato, CA, and
Department') located at (street address)
kal Fireman's Fund
oy... Insurance Company
(Department/District) "the
Whereas, it is intended that the Department will utilize a grant award or donation received from Fireman's
Fund for the specific purpose outlined in the Department's grant application and /or approved by
Fireman's Fund. Fireman's Fund reserves the right to communicate with and visit the Department on an
ongoing basis to ensure that the funding is utilized for the express purpose intended. The Department is
required to apply a grant or donation from Fireman's Fund within 90 days of receipt of funds or obtain an
extension from Fireman's Fund. Additionally, the Department must supply Fireman's Fund with a copy of
the paid invoice within 30 days of purchases utilizing funding from a Fireman's Fund Heritage grant or
donation. Invoice copies should be sent to Fireman's Fund attn: Brad Kramper, 3301 Rider Trail
South, 3 Floor, Earth City, MO 63045 (Fax: 888 344 2894
The Department must notify Fireman's Fund within 60 days of receipt of funds if it decides to purchase a
different quantity of items than what was awarded by Fireman's Fund, or if it chooses to apply funds
differently than originally intended or approved by Fireman's Fund. Unused funds must be returned to
Fireman's Fund.
If the Department plans to use funds for any purpose other than originally outlined and approved by
Fireman's Fund, the Department must first obtain approval from Fireman's Fund. In the event that the
grant funding is not utilized for the purpose(s) approved by Fireman's Fund and /or outlined in the original
grant application and Fireman's Fund is not notified of any changes to the original request, Fireman's
Fund reserves the right to revoke the grant funding or donation, request the return of the full
grant /donation amount, and eliminate the Department from consideration for future funding through the
Fireman's Fund Heritage program.
it is the intention of Fireman's Fund to promote the grant and Fireman's Fund will work with the
Department on promotional efforts to ensure that they are mutually beneficial. If the Department is
awarded a grant or donation, Fireman's Fund expects the Department to participate in a check
presentation ceremony that is scheduled mutually, but held within three months after the check is
received and /or when the equipment arrives. Fireman's Fund reserves the right to film and /or photograph
the award presentation and publicize the request and award in all internal and external marketing and
communications activities related to the Fireman's Fund Heritage program. Fireman's Fund will provide
stickers to the Department which indicate that the equipment was purchased with a grant from Fireman's
Fund and the stickers are to be placed on the equipment purchased with funds granted by Fireman's
Fund, as well as an electronic logo for printed materials. For large donations such as fire safety houses,
Fireman's Fund has the right to assist the Department with design and signage on the equipment and
may provide additional funding for this purpose. Fireman's Fund invites your department to contact us to
discuss any additional marketing or public relations assistance we can provide on your behalf.
Finally, as a way to demonstrate the overall impact of this grant program Fireman's Fund asks that the
Department provide documentation demonstrating the effect the funding has had on operations. This can
be documented via E -mail, letter, photos, video, or however the department sees fit. We request that this
impact be documented and shared with Fireman's Fund within six months of the receipt of the grant or
donation or as special calls occur and the grant funds helped make a difference.
Page 1 of 2
Dated:
By signing this agreement, Department agrees to carry out the aforementioned activities as
planned.
Agreed to and Accepted:
Department:
By:
Date:
Dept. Tax/Fed ID
Make Grant Checks
Payable to:
Send Check to:
If check is being mailed directly to a vendor:
Vendor Name:
Contact Name:
Tax ID Number:
Street Address (NO
PO Boxes) for check
to be sent:
City Clerk
Page 2 of 2
,2008
City
95- 6000666
VI aheim Fire
Print Name and Title: Roger Smith, Fire Chief
City of Anaheim
artment
201 S. Anaheim Blvd., Ste. 301
(No PO Boxes) Anaheim, CA 92805
PLEASE PRINT LEGIBLY
APPROVED AS TO FORM:
JACK L. WHITE, CITY ATTORNEY