2001-079RESOLUTION NO. 2001R-79
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ANAHEIM AUTHORIZING THE CITY TREASURER TO
DELEGATE CUSTODY OF CITY FUNDS TO CITY DEPARTMENTS
FOR DAY-TO-DAY CASH REQUIREMENTS AND AUTHORIZING
THE DISBURSEMENT OF SUCH FUNDS BY CITY DEPARTMENTS
UNDER THE REGULATION OF THE DIRECTOR OF FINANCE
WHEREAS, on November 7, 2000, the People of the City of
Anaheim approved an amendment to Section 705 of the Anaheim City
Charter permitting the City Council to authorize City funds to be
maintained by City officials other than the City Treasurer to
meet the cash requirements for day-to-day operations of City
government; and,
WHEREAS, the People also approved an amendment to
Section 706 of the Anaheim City Charter permitting the delegation
of limited authority to disburse City funds to City personnel
other than the Director of Finance; and,
WHEREAS, the City Council has determined that the
efficiency and economy of City government will be enhanced if
City departments which have instituted rigorous controls over
petty cash accounts are permitted to maintain such accounts under
policies and procedures approved by the City Treasurer and the
Director of Finance and disburse funds from such accounts,
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim as follows:
1. The City Treasurer is hereby authorized to delegate the
custody of such City funds as may be required for purposes of
petty cash or similar day-to-day operations to such departments
of the City as have implemented written cash control procedures
satisfactory to the City Treasurer and the Director of Finance
and which require the availability of petty cash to improve their
efficiency and effectiveness.
2. The City Treasurer, in consultation with the department
head, shall designate a City employee within each department
which is authorized to institute a petty cash account as the
custodian of such City funds as may be placed in his or her
custody. No person shall be designated as custodian of city
funds unless such individual is properly bonded under the
provisions of Section 1.04.390 of the Anaheim Municipal Code.
3. No disbursement may be made from City funds in the
custody of City departments except upon a receipt for the same.
The custodian shall render a periodic accounting of the receipts
and disbursements made from the funds in his or her custody in
such manner and at such times as may be prescribed by the
Director of Finance.
4. Each department requesting custody of City funds shall
determine the amount of funds which are required for its day-to-
day cash operations for a time period to be determined by the
Director of Finance, and apply for such amount to the Director of
Finance. The Director of Finance may approve or disapprove the
amount requested after consultation with the requesting
department. At the conclusion of each such time period, the
departmental custodian shall submit his or her accounting of the
disbursements from such funds, and the Director of Finance, upon
approval thereof, shall provide such funds as will restore the
departmental account to the prescribed amount.
5. The Director of Finance is hereby authorized to delegate
authority to disburse City funds in a manner and under such
regulations as he or she may prescribe to each City department
authorized by the City Treasurer to have custody of City funds.
The foregoing resolution is adopted and approved by the
City Council of the City of Anaheim the 17th day of
April , 2001.
Attest:
'City Clerk
May6r of the City of~Anaheim
38787.3
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2001R-79 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 17th day of April, 2001, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT:
MAYOR/COUNCIL MEMBERS: None
CiTY CLERt~'OF THE CITY OF ANAHEIM
(SEAL)