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Comm Serv 2011/02/10City Hall Council ChamberCommunity Services Board 200 S. Anaheim BoulevardThursday, February 10, 2011 Anaheim, CA 928055:30p.m. *M I N U T E S* Board Members PresentStaff Present Robert Currie, ChairJoe Perez, Community Services Superintendent Lynn CuddBeth Lapkowski, Senior Secretary Susan Faessel Grant Henninger Earl Kelso Patricia Pina John Santoianni Anca Trifa Julia Wright Board MembersAbsent(Excused) Ashleigh Aitken, Vice-Chair Natalie Rubalcava CALL TO ORDER: 1.The Community Services Board meeting was called to order at 5:33 p.m. by ChairCurrie. PLEDGE OF ALLEGIANCE: 2.Board Member Henningerled the Board in reciting the Pledge of Allegiance. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION 3. A.Scheduled Public Communication:None. B.Unscheduled Public Communication:None. CORRESPONDENCE 5. A.Incoming:None. B.Outgoing:None. APPROVAL OF THEMINUTES: 6.Board MemberSantoiannimade a motion to approve the minutesfor the January 13, 2011meeting; Board Member Pina seconded the motionand it passedwith eightayes and one abstention. NEW BUSINESS: 7. A.December-JanuaryActivity Report: There were no questions regarding the Activity Report. B.FY 2012/13 Public Service Funding Process 1.Review 2012/13 Application/Instructions: Joe Perez indicated Board Members received the draft 2012/13 Applicationand Instructionsin their packet and asked them to review the documents and bring any suggested changes or amendments back to the March meeting for discussion.Board Member Henninger stated that at the funding sub-committee meeting staff had commented that there were many small grant awards and there were administrative costs associated with them. He asked if it would be possible for agencies to combine their applicationswhen they have more than one program to save on administrative costs; Joe will check with Chris Gerry from Community Development to see if that was feasible. Chair Community Services Board February 10, 2011 Page 2 Currie added that administration costs weren’t a problem with multiple grants from one agency, but the small grants for many different agencies was more the problem, so perhaps the minimum grant amount should be increased; Joe will check with Community Development about that as well. Board Member Santoianni asked about the process if an agency withdraws their application after the funding recommendation has been made. Chair Currie stated that at this point since CDAC has made their recommendations, it would probably go back to them to make recommendations about the reallocation of funds; they may or may not ask for input from the Board. If an agency withdrew their application at the Council meeting, then City Council would determine what to do with the funds. Board Member Faessel asked about guidelines or standards that have been set for how long an organization can continue to receive funding, and what process is in place to encourage newapplicants. Chair Currie explained that there isn’t much funding left for new agencies after the existing agencies are funded. Joe explained that the notification of the availability of CDBG funds is made to agencieslisted on a mailing list kept by theCommunity Services Department.Board Member Faessel asked if the funds are intended to be used more for maintaining agencies or for start-up funds for new agencies, and Chair Currie explained some of the history of funding and that the direction has beento maintain funding to existing agencies. UNFINISHED BUSINESS 8. A.FY 2011/12Public Service FundingProcess: 1.City Council Meeting Update –No Date Determined.Chair Currie indicated that the funding level hasn’t been established yet; this will determine when the City Council meeting occurs. Board Member Santoianni asked if the board members should plan to be present at the City Council meeting when the funding is before them and Chair Currie indicated he will definitely be there. Joe indicated that the Chair and Vice Chair representsthe entire Board. Chair Currie also stated that other board members are certainly welcome to attend as well. Board Member Santoianni asked if it would be a conversation or simply public comments; Chair Currie statedthat last year the mayor asked questions, but it does not always happen that way. B.FY 2010/11 Public Service Funding Process 1.Liaison Appointments:Chair Currie asked for preferences from Board Members for agency liaison assignments. After receiving them, the following assignments were made: YWCA Youth Employment Services:Board Member Henninger Women Helping Women/Men to Work:Board Member Pina Mariposa Women & Family Center:Board Member Trifa Council on Aging:Board Member Wright Community SeniorServ:Board Member Cudd Boys & Girls Club of Anaheim:Vice-Chair Aitken Anaheim Interfaith Shelter:Board Member Faessel Anaheim Family YMCA:Board Member Rubalcava AIDS Services Foundation:Board Member Henninger ACCESS California Services:Board Member Santoianni Acacia Adult Day Services:Chair Currie 2-1-1 Orange County:Board Member Kelso Community Services Board February 10, 2011 Page 2 Chair Currie asked Joe to send the contact information of all the agencies out to everyone and he indicated he would. Board Member Pinaasked if we know when Community Development will be doing their visits to the agencies; Joe stated we do not know at this time. Chair Currie stated that he feels making the liaison visit without the staff from Community Development sometimes can be even more useful because you see more program information and less of the financial side. Board Member Cudd asked what the responsibilities of the board are in these liaison visits and Chair Currie explained the purpose of them and that the board members report back their findings at the next meeting. 2.Agency Updates: Joe asked for clarification on whether the Board is interested in having the agencies come in and make mid-year reports. Chair Currie stated that he feels it is very helpful and it is good to hear from the agencies when they are simply reporting about their agency’s accomplishments and not asking for money. Board Member Santoianni agreed; Chair Currie asked if anyone was opposed and there was no opposition. The letters inviting the agencieswill be sent out as soon as possible. C.Joe Perez mentioned that some of the satisfaction surveys have not been returned and asked for any board members who have not completed the survey to please do so. The purpose of the survey is to ensure that staff isproviding the best service possible to the Board. D.CSB Meeting Schedule:The schedule will be updated with agency visits and included in the next packet. INFORMATIONALITEMS 9.: th Board Member Faessel reported onthe followingupcoming events: On Sunday, February 13,the Orange County th ,at 7 p.m. Symphony Wind Ensemble willperform at the Servite Auditorium at 7 p.m.; on Tuesday, February 15 the Anaheim Historical Society will hold a program on the Chinese New Year at the Loara ElementarySchool rd ,the Central District will hold a meeting on graffiti at the Downtown Auditorium; on Wednesday, February 23 th Community Center; on Saturday, February 26,the Americana Awards will be held at the Disneyland Hotel where nd Frank Garcia will behonored asMan of the Year and Pat Pina asCitizen of the Year; on Wednesday, March 2 the Anaheim Beautiful Luncheon will be held at the White House with Sandra Sagert speaking ongraffiti issues; thst the 21Assistance League luncheon will be held at the Disneyland Hotel from 10:30 to on Saturday, March 5 th 2:30p.m.; on Thursday, March 10Anaheim Beautiful will host aKeep California Beautiful workshopfrom 8:30 th ,the Community a.m. to 2:30 p.m. with speakers and a continental breakfast and lunch; on Thursday, March 24 Services Recognition Luncheon will be held from 11:15 a.m. to 1:15 p.m. at the Grove. Joe Perez mentioned that the Grove has been newly renamed to the City National Grove of Anaheim. Joe also reportedthat in response to Board Member Henninger’squestion regarding the 2010 censusfrom the January board meeting, HUD will notify Community Development of the results when they are available. It is a two-year process and they expect to hear back in the Springof 2012. Board Member Santoianniannouncedthe Anaheim Art Crawl will take place Saturday beginning with a show at the Downtown Community Center Art Gallery and ending at the Rothic Art Haus with food and music. He also said that he recently toured the Anaheim Family Justice Center and found it very enlightening; he thanked Kerith Dilley, Julian Harvey and Chief Welterfor their assistanceand highly recommends other board members to take the tour themselves. ADJOURNMENT 10.:At 6:12p.m. Chair Currie adjourned the meetingto March 10, 2011,at 5:30 p.m.