2001-121RESOLUTION NO. 2001R-121
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code
of the State of California authorize the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the .written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Treasurer of the City of Anaheim are more than
two years old and are documents which are authorized for
destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
~
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of the described records
in Exhibit "A" of the City of Anaheim be, and is hereby,
authorized to destroy immediately, in a lawful manner and without
making any copies thereof, th~ r~cord~ under his charge, as mor~
particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 15th day of May
2001.
MAYO~ OF NAHEIM
ATTEST'
CITY CL~RK OF THE CITY OF ANAHEIM
39807.1
l1855.1\EEGAN\April 17, 2001
EXHIBIT "A "
CITY TREASURER'S OFFICE RECORDS
RECORDS SERIES Dr. SCRIPTION YEAR R-ETENTION CODE:
Inv estm ent s/In ac t iv e
Bank Wire Confirmations
Treasurer's Reports to Council
Investment Policy Statements
Bank Monthly Reconciliations
1981-1997
1997-6/1998
1993-1995
1986-1997
1988-1997
1982-1992
1995-1998
L+3
A+2
CY+3
CY+3
A+2
Daily Cash Flow 1991-1998 A+2
1992-1997
1991-1996
1992-1997
1987-1988
1990-1991
1985-1996
1991-1996
Deferred Comp. Bi-Weekly
MPS450A
Deferred Comp Part Time Terms
Deferred Comp Bi-Weekly Reports
City Treasurer's Correspondence
Security Safekeeping Statements
Customer Analysis Statements
Payroll Reports - Daily Attendance
Summary Reports
Purchase Requisitions
1988-1995
1990/92 -
1996/97
CY+A
CY
CY+2
CY+2
A+2
CY+3
Genetic
CY+2
Request for Checks 1989-1997 CY+3
1992-1997
1989-1996
Request for Delivery
State of California Warrants/Direct
Deposit Notices
County of Orange Warrants/Direct
Deposit Notices
1989-1996
CY+3
CY+3
CY+3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2001R-121 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 15th day of May, 2001, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS'
Feldhaus, Kring, Tait,McCracken, Daly
NOES'
MAYOR/COUNCIL MEMBERS' None
ABSENT:
MAYOR/COUNCIL MEMBERS' None
CITY CLERK i~F T-HE CITY OF ANAHEIM
(SEAL)