RES-2011-106 RESOLUTION NO. 2011- 106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City of Anaheim upon approval of the legislative body of the City of
Anaheim and with the written consent of the City Attorney, provided that said records do not fall
within certain specified categories; and
WHEREAS, the following described records under the charge of the Office of the
City Treasurer of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is
hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof shall be filed in the Office of the
City Clerk of the City of Anaheim together with a copy of this resolution.
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84624
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 1 9th day of July , 2011, by the following roll call vote:
AYES: Mayor Tait, Council Members Sidhu, Eastman, Galloway and Murray
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF AN IM
BY: /67—
M YOR OF THE CITY OF ANAHEIM
ATTEST:
ini
• AAA 1 ..61/11111■ 4 0
CITY C ERK OF TH CITY OF AHEIM
APPROVED:
CI;kTQgNEY OF THE CITY NAHEIM
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84624
EXHIBIT A
Exhibit "A"
CITY TREASURER'S OFFICE
RECORDS DESTRUCTION, JULY 2011
Class Record Series Year Retention Code
Report Bank Monthly Reconciliation Report 7/2004 - 12/2007 A +2
Report Daily Cash Receipts 10/2005- 12/2007 A +2
Cornerstone Records Management
I Cornerstone
1 C) 1 - 16201 Stagg St ° Van Nuys, CA 91406
RECORDS ORDS N U N11::N'1 (818) 341 -1333 ° Fax (818) 933 -0006
Tuesday, August 09, 2011 Plant Scheduled Ticket # 5012909
City of Anaheim* Directions Routine Instructions
201 S. Anaheim Blvd. 9th floor Ste 901 OFFICE OPEN FROM 9 TO 3 'SIGNATURE OF CONTACT
Treasury Department I REQUIRED!!
Anaheim, CA 92805
Contacts:
Gaylynn (714)765 -4979 Special Instructions
•
Room Description Service Item Qty Pick Up Drop Off
23 Double Boxes (count) Boxes (count) 23.00 �.
Tir e in: C\ ` t' Time Out Driver 1
,� l :Quantity: �-i-
Serv:s e / Comments
DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded
and destroyed as per our instructions.
Certificate ill Destriletlen ..
Cornerstone Records Management hereby confirms that the documents, records, files, and products as
supplied to Cornerstone Records Management have been permanently destroyed.
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ENVIRONMENTAL
� �� � �ATEMEl�'I'
� �, � . �� Cornerstone Records Management is
committed to a clean and safe
` "' environment. All shredded material that
We Recycle is recyclable is taken to a paper mill to
By: L I t he processed into new products.
Building Stop 00 11321226 Page 1
"Our interest is keeping Your Interests Private"