RES-2011-108 RESOLUTION NO. 2011- 108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City of Anaheim upon approval of the legislative body of the City of
Anaheim and with the written consent of the City Attorney, provided that said records do not fall
within certain specified categories; and
WHEREAS, the following described records under the charge of the Public Works
Department, Fleet and Facility Services Division of the City of Anaheim ( "custodian of records ") are
more than two years old and are documents which are authorized for destruction under the provisions
of said Sections 34090 et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is
hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof shall be filed in the Office of the
City Clerk of the City of Anaheim together with a copy of this resolution.
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84562
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 19th day of J , 2011, by the following roll call vote:
AYES: Mayor Tait, Council Members Sidhu, Eastman, Galloway and Murray
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
BY:
M YOR OF THE Cl I'Y OF ANAHEIM
ATTEST: a !WA...A.
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CITY CLERK OF THE CITY OF AN . HEIM
APPR 4,.....-- VEDA :
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C lY ATTORNEY OF THE CITY OF ANAHEIM
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84562
Exhibit "A"
Class Records Series Description Year Retention Code
The following are Fleet and Facility Services Records
Reports Accident - Vehicular 1998, 2000, 2002, CL +2Y
2008
Reports Accounting 2004, 2005, 2008 CY +2Y
Invoices Accounts Payable 2007 CY +3Y
Reports Attendance Statistical Series 1997 CY +2Y
Reports Car Wash Charges 2007 CY +3Y
Reports Cellular Telephone Charges 2007 CY +3Y
Other Correspondence- General 1991 -1993 CY +2Y
1997 -1999, 2008
Other Expense Claims 2000, 2001 CY +3Y
File Financial Records (Departmental) 2007 CY +3Y
Reports Fixed Assets 2008 CY +2Y
Reports Interdepartmental Charges 2007 CY +3 Y
Reports Inventories (Parts) 1988 -1995 CY +2Y
1996 -2000
2001 -2004
Reports Invoices, Fuel 2007 CY +3Y
Reports Payroll 2006, 2008 CY +2Y
Other Policies, Procedures- Department 2002, 2004 CV +5Y
Reports Telephone Bills (city, internal) 1999, 2004 CY +3Y
Reports Telephone Usage 1997 CY +2Y
Other Time Sheets (Signed) 2004 A +6Y
Reports Safety Statistics 1988, 1990 -1991 CY +2Y
1993 -1996, 1998
File Subject File (Access key logs) 2003 CY +2Y
Reports Variance (Budget) 2004 -2006 CY +2Y
Reports Vehicle Billing 2007 CY +2Y
Files Vehicle 1985 -89 A +7Y
1990 -96
Form Work Request 2008 CY +2Y
„,,, Cornerstone Records Management
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1:,.:41, tk,....-Ornerstone 16201 Stagg St Van Nuys, CA 91406
,. mANTAFN.1 (818) 341-1333 - Fax (818) 933-0006
Tuesday, August 23, 2011 Mobile Purge Ticket # 5013329
City of Anaheim* Direeii0f1S Routine Instructions
955 S. Melrose St.
TENTATIVE 10
. Anaheim, CA 92805
Contacts:
Joan 1 7 1
.cpecial instructions
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DESTRUCT/ON STATEMENT - On the date shown, designated confidential material was shredded
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Cornerstone Records Management hereby confirms that the documents, records, files, and products as
supplied to Cornerstone Records Management have been permanently destroyed.
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Building Stop 00 11321226 Page 1
Our Interest is keeping Your Interests Priv,4e."