RES-2011-142 RESOLUTION NO. 2011 -142
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the State of California
authorizes the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the City
Attorney of the City of Anaheim (hereinafter "custodian of records ") are more than two years old
and are documents which are authorized for destruction under the provisions of said Section
34090 of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to
destroy immediately, in a lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated
herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 25 day of October, 2011, by the following roll call vote:
AYES: Mayor Tait, Council Members Sidhu, Eastman, Galloway and Murray
NOES: None
ABSENT: None
ABSTAIN: None
MA OR OF TH CITY OF ANAHEIM
ATTEST:
A Llik
CITY CLERK OF THE CITY 0 ANAHEIM
APPROVED AS TO FORM:
L1
BY g���LLl, { � C � `
CRISTINA L. T 'LL Y, CITY ATTORNtY
#86502
Exhibit "A"
Files of the Anaheim City Attorney for Destruction
LIST OF CIVIL FILES OFFSITE TO BE DESTROYED
Box No. Description Year Sent Off -Site Retention
478 Litigation 1991 WC +10Y
722 General Files 1994 WC +9Y
757 and 758 Litigation 1994 WC +10Y
888 Agreements 1995 T +7Y
957 to 960 Jack White Files 1996 CY +2Y
1067 Agreements 1997 T +7Y
1122 Agreements 1997 T +7Y
1248 Agreements 1998 T +7Y
1250 and 1251 Agreements 1998 T +7Y
1258 to 1270 Litigation 1999 WC +10Y
1291 Agreements 1999 T +7Y
1293 Agreements 1999 T +7Y
1298 Litigation 1999 WC +10Y
1299 Agreements 1999 T +7Y
1302 to 1307 Litigation 1999 WC +10Y
1313 to 1315 Litigation 1999 WC +10Y
1317 to 1332 Litigation 1999 WC +10Y
1344 to 1354 Litigation 1999 WC +10Y
1364 to 1387 Litigation 1999 WC +10Y
Exhibit A
Page 2
Box No. Description Year Sent Off -Site Retention
1389 Litigation 1999 WC +10Y
1395 to 1397 Litigation 1999 WC +10Y
1399 to 1404 Agreements 1999 T +7Y
1430 Agreements 2000 T +7Y
1435 Agreements 2000 T +7Y
1436 to 1450 Litigation 2000 WC +10Y
1453 to 1461 Litigation 2000 WC +10Y
1466 to 1469 Litigation 2000 WC +10Y
1473 Litigation 2000 WC +10Y
1477 to 1484 Litigation 2000 WC +10Y
1487 to 1501 Litigation 2000 WC +10Y
1503 and 1504 Litigation 2000 WC +10Y
1560 Agreements 2001 T +7Y
1624 and 1625 Agreements 2001 T +7Y
1631 to 1634 Agreements 2001 T +7Y
1637 Selma Mann working files 2001 CY +2Y
1666 Agreements 2001 T +7Y
1670 Agreements 2001 T +7Y
1674 Agreements 2001 T +7Y
1702 to 1707 2000 Chrons 2002 CY +8Y
1741 Agreements 2002 T +7Y
Exhibit A
Page 3
Box No. Description Year Sent Off -Site Retention
1816 Agreements 2002 T +7Y
1818 Agreements 2002 T +7Y
1892 to 1896 2001 Chron 2003 CY +8
1897 to 1904 1999 General Files 2003 CY +9Y
2007 and 2008 2000 Accounts Payable 2004 CY +3Y
2025 to 2029 2000 General Files 2004 CY +8Y
2053 Jack White Files 2004 CY +2Y
2055 Jack White Files 2004 CY +2Y
2058 Jack White Files 2004 CY +2Y
2078 and 2079 Carol Flynn Correspondence 2004 CY +2Y
2145 and 2146 Agreements 2004 T +7Y
2224 and 2225 2001 Accounts Payable 2005 CY +3Y
2308 and 2309 2002 Claims 2006 CY +5Y
2634 to 2637 2007 Council Agendas 2009 CY +2Y
2638 and 2639 2007 Planning Commission
Agendas 2009 CY +2Y
Exhibit A
Page 4
CIVIL FILES ONSITE TO BE DESTROYED
1 2005/2006/2007 Payroll Register CY +2
2005/2006/2007/2008 Employee Statistical
Balance Sheets CY +2
2006/2007 Hand Logs, Sign in sheets, Request
For Time Off, Payroll Edit sheets CY +2
2 2003/2004 Staff & Attorney Time Sheets A +6Y
3 2001/2003 Canyon Hills Project working
File — Selma Mann CY +2
4 1994 to 2000 Miscellaneous Correspondence
Selma Mann CY +2
5 2008 Miscellaneous Correspondence
Carol Flynn CY +2
6 1999 Pointe Anaheim working file
Selma Mann CY +2
7 Motel Task Force working file
Selma Mann CY +2
8 2004/2005 Miscellaneous Correspondence
Selma Mann CY +2
2002 Closed Session Agendas CY +5
9 2003 General Plan working file & Zoning
Plan Update — Selma Mann CY +2
10 1999 Pointe Anaheim working file
Selma Mann CY +2
11 1999 Pointe Anaheim working file
Selma Mann CY +2
The above records are no longer needed in the normal course of business and the timing of
destruction is in accordance with the adopted retention schedule of the City Attorney's records.
Dated: October._ , 2011
( ( ,� ) I'' (
CRISTINA L. TALLEY, CITY ATTONEY
#86505
IRON MOUNT® Invoice
Invoice Date: 12/31/2011
Due Date: 01/30/2012
:, r .. , ..; ,l P .O. No.:
JAN r. �� �4i �. 430284
CITY OF ANAHEIM r € r `" rte Page: 1
ATTN: DAVID KECK f ,, 4 * :,..., . , „., r> 5 • Amount Paid:
200 S ANAHEIM BLVD SUITE 643
ANAHEIM, CA 92805
Please Remit To:
IRON MOUNTAIN
Division Id: PO BOX 601002
Dept. Id: 103 PASADENA, CA 91189 -1002
p lease retain this copy for your records
Customer Finance Charge Pay This Amount
ID Invoice Range Due Now After Due Date Atter Due Date
CF279 EPL2943 l; 88 21.59 2,180.47
CERTIFICATE OF DESTRUCTION:
IRON MOUNTAIN CERTIFIES THAT
THE MATERIALS RELATED TO
SHREDDING SERVICES ON THIS
INVOICE HAVE ENTERED THE
DESTRUCTION PROCESS IN ACCORDANCE
WITH OUR SECURE SHREDDING WORKFLOW
SO THAT THE INFORMATION
CANNOT BE RECONSTRUCTED.
Do ID 3 (0.5 -Th
Please direct any questions about this invoice to: CUSTOMER RESPONSE (800)934 -3453
R - 96887 - - 82 Customer Copy
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the above company av
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will be properly recycled. T iris do: umsnt should be retained in you : `lies a s evidence 8hat.caonfid
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