RES-2012-022 RESOLUTION NO. 2012-022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
(POLICE DEPARTMENT)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City of Anaheim upon approval of the legislative body of the City of
Anaheim and with the written consent of the City Attorney, provided that said records do not fall
within certain specified categories; and
WHEREAS, the following described records under the charge of the Chief of Police
of the Anaheim Police Department ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is
hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof shall be filed in the Office of the
City Clerk of the City of Anaheim together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 20th day of March , 2012, by the following roll call vote:
AYES: Mayor Tait, Council Members Galloway, Sidhu, Eastman and Murray
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF A ► . EIM
BY:
M YOR OF THE CITY OF ANAHEIM
ATTES
It OnAlk4O
CITY CLERK OF THE CITY OF A AHEIM
APPROVED:
,r9
CI ATTORNEY OF THE CITY OF ANAHEIM
88529 -2-
EXHIBIT "A"
Anaheim Police Department
Records for Destruction
Ref # Record Series Retention Code Year
1 Subpoenas, logs & requests for tapes CY + 2 2009
2 Police Clearance Letters CY + 2 2009
3 Parking Citations CY + 2 2006 - 2008
4 Notice to Appear Citations (Movers) CY + 6 2003, 2004
5 Traffic Statistics CY + 2 2007, 2008
6 Emergency Cost Recovery Billings CY + 6 2002 - 2004
7 Misc Correspondence CY + 2 2006 - 2009
8 Budget, work copies CY + 2 2007, 2008
9 Admin Reviews (Parking) CY + 2 2005 - 2007
10 Admin Citation Refunds CY + 2 2004 - 2006
11 Collection Receipts CY + 6 2002 - 2004
12 Case Files, Misdemeanor (HC) CY + 2 2004 — 2009
13 Credit Card Statements CY + 3 2008
14 Expense Claims CY + 3 2003 - 2008
15 Petty Cash Receipts CY + 3 2008
16 Message & Reply forms CY + 2 2008
17 Travel Authorizations CY + 2 2008
18 Event (Daily Activity) Logs CY + 2 2009
19 Check requests CY + 3 2008
20 Collection Officer Receipt (COR) forms CY + 3 2003 -2004, 2008
21 Correspondence, public CY + 2 2005 — 2007
22 Internal Investigations * CL + 5 2005
23 Intelligence Files CY + 5 2005, 2006
24 Warrant Files, Served L + 2 2009
25 Work Requests & Logs CY + 2 2008
26 Ride Along Waivers CY + 2 2009
27 Juvenile Detention Logs CY + 2 2008 — 2009
28 Time Sheets, copies CY + 2 2009
29 Inmate Worker Files CY + 2 2007 - 2009
30 Applicant paperwork CY + 2 2009
31 Productivity Reports CY + 2 2009
32 Bid documents, copies CY + 5 2005
The above records are no longer needed in the normal course of business. The timing of
destruction is in accordance with the adopted retention schedule for the Department's
records.
*IA Files: 050038
050039
050041
050044
050045
050046
050049
050050
050051 - 050059
0501005
0501009 — 0501011
(C Cornerstone Records Management
10 on C O 16201 Stagg St • Van Nuys, CA 91406
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GATT o n ° d\%Ct. b e4 Directions Routine Instructions
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DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded
and destroyed as per our instructions.
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C ortmcate of DestrUC N ?D`
Cornerstone Records Management hereby confirms that the documents, records, files, and products as
supplied to Cornerstone Records Management have been permanently destroyed.
.� 6, ENVIRONMENTAL
,� y " ". ;: , STATEMENT
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l - -- ,, committed to a clean and safe
i' We Recycle environment. All shredded material that
is recyclable is taken to a paper mill to
By: be processed into new products.
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