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Sister City 2011/06/27CITY OF ANAHEIM SISTER CITE' COMMISSION MINUTES Jane 27, 2011 COMMISSIONERS PRESENT: Elaine Cali, Sandy Day, James Dinwiddie, Lisa Gin, Laurie Leonard, John D. Nguyen, Brian O'Neal, Kyndell Paine, Anna Piercy, Kyoko Smith, Virginia Zlaket COMMISSIONERS ABSENT: Joseph Aihara, Russell LaHodny, Swati Patel, Carolyn Yellis STAFF PRESENT: Michael Bruckner, City Manager's Office Lori. Bartnikowsk.i, City Manager's Office GUESTS PRESENT: None Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted at 3:00 on June 24, 2011, at Anaheim City Hall. Public Input: Chairman Nguyen explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item III. Public Comment. 1. CALL TO ORDER The regular meeting of the Anaheim Sister City Commission was called to order at 4:04 p.m. on Monday, June 27, 2011 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7 1h Floor, Anaheim, California. II. APPROVAL OF MINUTES MOTION Commissioner Leonard offered a Motion, seconded by Commissioner Zlaket AND MOTION CARRIED (Vote: I 1 -0, Absent: Aihara, LaHodny, Patel, YeIlis) that the Anaheim Sister City Commission does hereby approve the minutes from the May 23, 2011 Sister City Commission meeting. III. PUBLIC COMMENT None Anaheim Sister City Commission * ** 2011 Page 2 IV. TREASURER'S REPORT Chairman Nguyen announced that Commissioner Patel would not be renewing her Commission and that she was apologetic about being unavailable to attend this meeting. However, she did prepare an updated Summary Income Statement — Cash Flow Analysis that was dispersed to the commissioners. The ending cash balance at this time is $3,645.99. MOTION Commissioner Day offered a Motion, seconded by Commissioner Gin AND MOTION CARRIED (Vote: 11 -0, Absent: Aihara, LaHodny, Patel, YelIis) that the Anaheim. Sister City Commission does hereby approve the Treasurer's Report presented on this date, June 27, 201. 1. V. STAFF UPDATE Michael Bruckner lead a discussion regarding business cards and it was decided that one box of generic business cards with Sister City Commissioner on the front, and each commissioner can add their own name, phone number and any other information on the back. Also personalized name tags were discussed and everybody liked the idea. Michael will research the pricing on these items, and report back at the next meeting MOTION Commissioner Zlaket offered a Motion, seconded by Commissioner Leonard AND MOTION CARRIED (Vote: I 1 -0, Absent: Aihara, LaHodny, Patel, Yellis) that the Anaheim Sister City Commission does hereby approve the expense of $30.00 for Commission business cards. Michael announced that the City Council will be considering the Sister City Commission reappointments and new appointments at the next Council meeting, on July 12. VI. SISTER CITY INTERNATIONAL REGIONAL CONFERENCE Chairman Nguyen dispersed the formal registration form for the Sister City International Regional Conference which includes all of the conference details. The conference will be held on Friday and Saturday, September 30- October 1, 2011 at the Mission inn, in Riverside, CA. The registration fee is $90.00 per person. Chairman Nguyen encouraged all of the commissioners to attend, as it is a wonderful opportunity to network with all of the local sister cities in southern California. Also attending will be many people from local Chambers of Commerce, Visitors and Convention Bureaus and various elected officials. Approximately 400 attendees are expected. Registration can be done online or through the mail. Anaheim Sister City Conunission * **, 201.1 Page 3 Also discussed was the possibility of the commissioners carpooling to the conference. Commissioner Gin also brought up the importance of everyone attending in order to have the opportunity to network with the other sister cities in relation to the commission becoming a grant recipient. MOTION Commissioner Piercy offered a Motion, seconded by Commissioner Gin AND MOTION CARRIED (Vote: 11 -0, Absent: Aihara, LaHodny, Patel, Yellis) that the Anaheim Sister City Commission does hereby approve the expense of $90.00 per commissioner (up to 15 commissioners) for the conference registration fee to be paid by the commission. VII. AD HOC SUBCOMMITTE UPDATES Commissioner Day reported on her recent contact with the Phoenix Club organization regarding obtaining a potential German Sister City connection. She was very impressed with the whole organization and the wide variety of events held there. She encouraged everyone to stop by the Phoenix Club at some point, just for the experience. It was a very moving experience and the people are extraordinary. Commissioner Day also talked about the possibility of meeting up with one of the esteemed Chinese leaders that will be attending the regional conference, in order to promote and encourage consideration of a sister city relationship with China. VIII. FUNDRAISING AND SPONSORSHIPS Commissioner Gin gave an update on the submission of the Grant application. The winners of the grant will be announced on August 1, 2011. If Anaheim is not included in this round, resubmission can be done in January 2012, This is a very competitive process, however commissioner Gin feels confident about the process, as Anaheim.. has been established for many years and the commission has a really great working relationship in place. If Anaheim is successful in winning the grant, there will be just one month to develop the trip plan itinerary. A delegation of four will be sent to Mito, and the directive is that the trip has to be based specifically on education, business or green development. The grant will cover travel, food expenses and some of the administrative costs. The room and board will be personally paid for by each commissioner, or there is the option of staying with a host family. Anaheim Sister City Commission * ** 2011 Page 4 Commissioner Day reported on the three different medical manufacturers that are currently looking at the commission's fundraising packet. They companies are Alcon, Sundex Medical and Medlogic. All three of these are international companies and have philanthropic divisions. Also, they will all have an exhibitor booth at the Anaheim Convention Center, at the Medical Design and Manufacturing West Conference and Exhibition (MDIv1 Show), on February 14- 16, 2012. Commissioner Day reported on her written. and verbal conversations regarding the extreme need for help that Japan could use in regarding their rebuilding process. IX. MISCELLANN'EOUS ITEMS Commissioner Gin brought up the matter of possibly reigniting contact with a possible sister city, Vitoria - Gasteiz, located in Spain. Anaheim and Vitoria- Gasteiz already have an established relationship that is not currently active. The commission talked about the possibility of taking a trip to Spain (that would not be funded by the commission) in order to look at reigniting the relationship. There is currently an established contact from Spain that has continually offered to host delegates for a visit. X. COMMISSIONER COMMENTS None. XI. ADJOURNMENT There being no further business, the ineeting was adjourned at 5:25 p.m. to July 25, 2011 at 4:00 p.m. at the City of Anaheim, City Manager's Office.