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Sister City 2011/10/24CITE' OF ANAHEIM SISTER CITY COMMISSION MINUTES October 24, 2011 COMMISSIONERS PRESENT: James Dinwiddie, Lisa Gin, Russell Lahodny, Laurie Leonard, Linda Newby, Brian O'Neal, Pat Pina, Virginia Zlaket COMMISSIONERS ABSENT: Shannon Buhrmaster, John Nguyen, Kyndell Paine, Anna Piercy, Kyoko Smith STAFF PRESENT: Michael Bruckner, City Manager's Office Lori Bartniowski, City Manager's Office GUESTS PRESENT: None Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted at 3:00 p.m. on October 24, 2011 at Anaheim City Hall. Public Input: Acting Chairman Lahodny explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. IX. Public Comment. I. CALL TO ORDER The regular meeting of the Anaheim Sister City Commission was called to order at 4:10 p.m. on Monday, October 24, 2011 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7 Floor, Anaheim, California. 11. APPROVAL OF MINUTES — July 25, 2011 MOTION Commissioner Newby offered a Motion, seconded by Commissioner Zlaket AND MOTION CARRIED (Vote: 8 -0, Absent: Buhrmaster, Nguyen, Paine, Piercy, Smith; two vacant seats) that the Anaheim Sister City Commission does hereby approve the minutes from the meeting held on July 25, 2011, as presented. III. APPROVAL OF MINUTES --- September 26, 2011 MOTION Commissioner Pina offered a Motion, seconded by Commissioner O'Neal AND MOTION CARRIER (Vote: 8 -0, Absent: Buhrmaster, Nguyen., Paine, Piercy, Smith; two vacant seats) that the Anaheim Sister City Commission Anaheim Sister City Commission October 24, 2011 Page 2 does hereby approve the minutes from the meeting held on. September 26, 2011, as presented. IV. TREASURER'S REPORT Commissioner Leonard reported that the only change on the Treasurer's Report is from the contribution made by former Commissioner Day. Commissioner Day reimbursed the $90.00 registration fee for the conference and in addition, she contributed a personal donation of $110.00. The month end balance is $6786.94. V. AD HOC SUBCOMMITTEE REPORTS Commissioner Lahodny reported on the Economic Development Sub- Committee meeting regarding the Chamber's interest in assisting to push economic development by forming an international committee. Also discussed was the work that the enterprise program will be developing. Together they are considering exploring ways to increase the importing /exporting of Anaheim goods and bow to broaden that opportunity through the Chamber and the Sister City efforts. Currently, the Chamber is working to obtain background knowledge regarding which business relationships would make sense to pursue. The research work is in process and the committee will keep everyone apprised as they progress. Commissioner Newby has contacted Iberia Airlines and the Spanish Tourism Board in relation to exchanging logos in support of programs and also working on some airline tickets for the trip next year. Commissioner Newby also announced that her trip to Vitoria - Gasteiz is confirmed for November 20, and that Greg Garcia and his wife happen to be vacationing there at the same time. Vitoria - Gasteiz is receiving an award for "Green City "- Best in all of Europe. Greg and his wife will join Commissioner Newby for the event. Commissioner Gin reported that the Marketing Sub - Committee would like to update the website with pictures, commissioner bios, and overall make it more user friendly. The committee is also planning to update and streamline the fundraising plan that is in place. In the brochure they are planning to add an explanation of who the Anaheim Sister City Commission is, what the commission represents, and further information about sponsorship opportunities. Commissioner Gin attended a grant seminar at the Regional Conference. She obtained a lot of excellent information from various different cities and is anxious Anaheim Sister City Commission October 24, 2011 Page 3 to get started on the grant writing process for the Anaheim Sister City Commission. Commissioner Gin also met with one of the heads of the Japan Grant Foundation. They have numerous grants on an ongoing basis throughout the year and she received an excellent explanation of their process. Commissioner Gin reviewed the website and there are numerous opportunities for grants ranging from $5,000 to $100,000. There are specific fundraising events, such as a one -time festival as well as ftmd trips that are very specific. Commissioner Lahodny recommended that the ASCC make a list of upcoming events that the commission could attend to gain exposure and notoriety. VI. STAFF REPORT Michael Bruckner announced that Commissioner Cali has resigned from the commission, and she has nominated a colleague from the Anaheim Visitors and Convention Bureau. Her recommendation will be provided to the City Council.. Michael Bruckner also took this opportunity to commend the commissioners for their notable efforts. Everything seems to be moving well and he encourages everyone to continue to move forward. Commissioner L.ahodny echoed the comments and is very impressed with the new commissioners and the direction in which the commission is heading. The momentum is starting to kick and it is very exciting. Michael Bruckner also added that he would like to attend the subcommittee meetings whenever possible and asked that he be notified of the meeting dates. VII. COMMISSION EXPENDITURE POLICY Michael Bruckner reported that for the recent regional conference, there were several commissioners who were registered for the conference and then ultimately they were unavailable to attend. Michael Bruckner and Chairman Nguyen have met on the issue and have decided that it would be good practice to have the commissioners reimburse the commission for the conference registration cancellations. Michael Bruckner stated that the informal practice in the future will be that each commissioner obtain approval for the expense of individually registering for conferences, and then submitting their receipts for reimbursement. Anaheim Sister City Commission October 24, 2011. Page 4 Commissioner O'Neal asked Michael Bruckner to compose a formal recommendation to be presented at the next commission meeting. VIII. RE GIONAL CONFERENCE REIMBURSEMEENT MOTION Commissioner O'Neal offered a Motion, seconded by Commissioner Pina AND MOTION CARRIED (Vote: 8-0, Absent: Buhrmaster, Nguyen, Paine, Piercy, Smith; two vacant seats) that the Anaheim Sister City Commission does hereby request that the commissioners reimburse the commission for the conference registration cancellations. IX. PUBLIC COMMENT None. X. MISCELLANEOUS ITEMS Commissioner Pina made some suggestions regarding the brochure. She suggested that the brochure have a collage of old and new pictures of people shaking hands with each other. Commissioner Zlaket added that current pictures of Mito could be included to show that they are still in need of rebuilding efforts and that possibly a link could be included for donation efforts. Commissioner Lahodny agreed and suggested pictures representing our sister cities and other countries be included, and he asked that all ideas be forwarded to him. Commissioner Dinwiddie inquired about the minimum sponsorship amount. It was decided that the commission will further discuss the amounts and also include an application in the brochure. XI. COMMISSIONER COMMENTS Commissioner O'Neal pointed out that the spelling needed to be corrected in the brochure where Vitoria Crasteiz is mentioned. Commissioner Pina stated that she is still working on the stationery and will have it available for review at the next meeting in November. Anaheim Sister City Commission October 24, 2011 Page 5 Michael. Bruckner wished Commissioner Newby safe travels and to have a happy, healthy and productive trip. He is looking forward to hearing all about the success of the trip upon her return. XII. ADJOURNMENT There being no further business, the meeting was adjourned at 5:04 p.m. to November 28, 2011 at 4:00 p.m. at the City of Anaheim, City Manager's Office.