RES-2012-041 RESOLUTION NO. 2012- 041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS
OLD (CITY ATTORNEY'S OFFICE)
WHEREAS, Section 34090 of the Government Code of the State of California
authorizes the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the City
Attorney of the City of Anaheim (hereinafter "custodian of records ") are more than two years old
and are documents which are authorized for destruction under the provisions of said Section
34090 of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and fmds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records of the City of Anaheim be, and is hereby authorized to
destroy immediately, in a lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A" attached hereto and incorporated
herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 29 day of may , 2012, by the following roll call vote:
AYES: Mayor Tait, Council Members Sidhu, Gallaway, Eastman and Murray
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
2"4
MA OR OF THE CI OF ANAHEIM
ATTEST:
CITY CLERK OF HE CI OF ANAHEIM
APPROVED AS TO FORM:
a
BY: _ I! llik /
CRISTINA L. T' EY, CITY A ►i ORNEY
#89495
Exhibit "A"
Files of the Anaheim City Attorney for Destruction
LIST OF PROSECUTION FILES OFFSITE TO BE DESTROYED
Box No. Description Year Sent Off Site Retention
P888 Criminal Case Files 1996 WC +10Y
P1286 Criminal Case Files 2000 WC +10Y
P1351 to P1364 Criminal Case Files 2000 WC +10Y
P1366 to P1384 Criminal Case Files 2000 WC +10Y
P1387 to P1398 Criminal Case Files 2001 WC +10Y
P1399 & P1400 Criminal Case Files 2001 WC +10Y
P1402 Criminal Case Files 2001 WC +10Y
P1404 to P1406 Criminal Case Files 2001 WC +10Y
P1408 to P1412 Criminal Case Files 2001 WC +10Y
P1416 to P1424 Criminal Case Files 2001 WC +10Y
P1426 to P1440 Criminal Case Files 2001 WC +10Y
P1445 to P1495 Criminal Case Files 2001 WC +10Y
P1502 to P1541 Criminal Case Files 2001 WC +10Y
P1545 to P1606 Criminal Case Files 2001 WC +10Y
P1611A Misc. Police Reports. 2002 WC +10Y
Correspondence & lab results
L
Exhibit A
Page 2
Box No. Description Year Sent Off -Site Retention
P2420 to P2422 Misc. Police Reports. 2006 WC +2Y
Correspondence & lab results
P2452 to P2454 Misc. Police Reports , 2007 WC +2Y
Correspondence & lab results
P2480 to P2483 Misc. Police Reports, 2007 WC +2Y
Correspondence & lab results
P2519 to P2522 Misc. Police Reports, 2007 WC +2Y
Correspondence & lab results
P2909 to P2912 Misc. Police Reports, 2008 WC +2Y
Correspondence & lab results
P2939 to P2941 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
P2968 to P2971 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
P2991 to P2995 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
P3025 to P3028 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
P3075 to P3078 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
P3109 to P3111 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
P3155 to P3158 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
Exhibit A
Page 3
Box No. Description Year Sent Off -Site Retention
P3185 to P3188 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
P3207 to P3209 Misc. Police Reports, 2009 WC +2Y
Correspondence & lab results
The above records are no longer needed in the normal course of business and the timing of
destruction is in accordance with the adopted retention schedule . - .ity Attorney's records.
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Dated: April , 2012 L r A t 1! ��
CR STINA L. 7... LEY,CITY AT U NEY
#89328