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Sister City 2012/08/27 CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES August 27, 2012 COMMISSIONERS PRESENT: Anthony Al-Jamie, Cynthia Coad, James Dinwiddie, Ann Gallagher, Lisa Gin, Debbie Juliani, Russell Lahodny, Laurie Leonard, Linda Newby, John Nguyen, Anna Piercy, Pat Pina, Jennifer Vaughn COMMISSIONERS ABSENT: Kyndell Paine STAFF PRESENT: Greg Garcia GUESTS PRESENT: David Bracey Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted at 3:30 p.m. on August 24, 2012 at Anaheim City Hall. Public Input: Chairman Nguyen explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VII. Public Comment. I.CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCC) was called to order at 4:06 th City Hall, 200 S. Anaheim Blvd., 7 Floor, Anaheim, California. II.OATH OF OFFICE Chairman Nguyen and the Commission members gave a warm welcome to the newly appointed Commissioner: Cynthia Coad, along with reappointed Commissioner: Jennifer Vaughn, as they were sworn in by Greg Garcia. III.APPROVAL OF MINUTES óè÷ïîí Anaheim Sister City Commission August 27, 2012 Page 2 MOTION: Commissioner Newby offered a Motion, seconded by Commissioner Pina AND MOTION CARRIED (Vote: 14-0; Absent: Paine) that the Anaheim Sister City Commission does hereby approve the minutes as presented. IV. opening balance was $16,626.94. With donations from Anaheim University in the amount of $500.00 and The Gas Company in the amount of $1,000.00, as well as the expenditures for some of the student exchange BBQ and Sayonara Dinner events including the stipend for the teacher/chaperone in the amount of $4,312.94, the current balance is now $13,814.00. There will be further expenses deducted for the student exchange events once all of the invoices are in. MOTION: Commissioner Piercy offered a Motion, seconded by Commissioner Gin AND MOTION CARRIED (Vote: 14-0; Absent: Paine) that the Anaheim V. MITO STUDENT EXCHANGE - RECAP Greg reported that staff is finalizing the details and still getting all the receipts. Once this is complete they will close out the Exchange Student trip and give a final report at that time. The student exchange was a success and went well. A lot of staff time was spent on the events. The biggest challenge was setting up host families. All of the host families this year were Anaheim families. At this time, it has been reported to Greg that the kids had a great time and the host families had a wonderful experience which was really important. Commissioner Leonard stated that she was informed that they had a great time and would like to stay longer next time. Commissioner Gallaugher stated that she was very impressed with all of the students and especially their performance at the Sayonara dinner. VI. FUNDRAISER UPDATE 9/12/12 Commissioner Newby reported on the wines that will be featured at the wine tasting event on September 12. There is a PowerPoint discussion of the wines available that can be played at this event or even at a future event. At this event, there will be a short presentation that will include Commission members talking about the Anaheim Sister City Commission. Anaheim Sister City Commission August 27, 2012 Page 3 Commissioner Pina named the attendees that are currently scheduled to attend and she is in the process of collecting checks and putting a list together. There will be nametags for each of the attendees and there will be a gift given to each of the sponsors. VII. AD HOC SUBCOMMITTEE REPORTS Commissioner Newby reported that the all of the Marketing and Fundraising subcommittee meetings this month have been about the planning for the upcoming wine tasting event on September 21. Chairman Nguyen reported on behalf of the Executive Committee that he attended the quarterly meeting for the SoCal Sister City International Board. These board meetings support the California Sister City organizations and they are open to everybody. Chairman Nguyen encouraged everyone to subscribe to the e-newsletter for the Sister Cities International in order to keep informed on all of the programs, events, training conferences, grants available, etc. An upcoming Sister City training conference will be held at the Anaheim Hilton on Saturday, April 6, 2013 from 8:00 a.m. to 5:00 p.m. They are expecting approximately 150 guests to attend. It will be a great opportunity to share resources and network with all of the SoCal Sister City organizations in attanendance. More information and details will be forthcoming. VIII. ELECTION OF OFFICERS CONTINUED FROM 7/24/12 Greg Garcia verified that the bylaws do in fact state that officers may not serve in the same position for more than three consecutive years. Chairman Nguyen has served two consecutive years therefore he is in fact available to serve as Chair, if so elected. MOTION: Commissioner Leonard offered a Motion, seconded by Commissioner Pina AND MOTION CARRIED (Vote: 14-0; Absent: Paine) that the Anaheim Sister City Commission does hereby elect Commissioner Nguyen as the Chair. At the last ASCC meeting Commissioner Paine was elected as Vice Chair and Commissioner Leonard was elected as Treasurer. IX. REAPPOINTMENT OF AD HOC SUBCOMMITTEES Anaheim Sister City Commission August 27, 2012 Page 4 Chairman Nguyen took nominations from the floor to designate and vote for the yearly appointments of the ad hoc subcommittees. The results were as follows: Cultural and Government Exchange Subcommittee James Dinwiddie Chair Laurie Leonard John Nguyen Anna Piercy Anthony Al-Jamie Brian Pat Pina Ann Gallaugher Marketing Subcommittee Russell Lahodny - Chair John Nguyen Linda Newby Kyndell Paine Debbie Juliani Fundraising Subcommittee Lisa Gin - Chair Jennifer Vaughn Debbie Juliani Executive Subcommittee John Nguyen Chair James Dinwiddie Russell Lahodny Lisa Gin X. PUBLIC COMMENT None. XI. COMMISSIONER COMMENTS Commissioner Newby suggested that the ASCC have a representative attend the City Council Meeting and talk about the upcoming wine tasting event and invite all those interested. Anaheim Sister City Commission August 27, 2012 Page 5 XII. ADJOURNMENT There being no further business, the meeting was adjourned at 5:23 p.m. to September 24, 2012 at 4:00 p.m. at the Anaheim City Hall, Conference Room #2.