RES-2013-009 RESOLUTION NO. 2013- 0 0 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD (PUBLIC
WORKS)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City of Anaheim upon approval of the legislative body of the City of
Anaheim and with the written consent of the City Attorney, provided that said records do not fall
within certain specified categories; and
WHEREAS, the following described records under the charge of the Public Works
Department, Streets and Sanitation Division and Financial and Administrative Division of the City of
Anaheim ( "custodian of records ") are more than two years old and are documents which are
authorized for destruction under the provisions of said Sections 34090 et seq., of the Government
Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is
hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof shall be filed in the Office of the
City Clerk of the City of Anaheim together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 29th day of January , 2013, by the following roll call vote:
AYES: Mayor Tait, Council Members Eastman, Brandman, Kring and Murray
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
BY: . 2 , /,7
MAYOR OF THE ITY OF ANAHEIM
ATTES
CITY CLERK OF TH CITY OF ANAHEIM
APPROVED AS TO FORM:
CRISTINA TALLEY, CITY ATTORNEY
d BY: i I \4 1111 L��
orl
Dep ∎ ity Attorney
-2-
84562
Exhibit "A"
PUBLIC WORKS RECORDS
Class Records Series Description Year Retention Code
The following are Operations Records
Generic Notice to bill 2002 - 2004 CY +3Y
Budget Work Papers, 2005 - 2006 CY +3Y
Internal Financial Records 2005 — 2006 CY +3Y
Payroll Reports 2006 — 2007 CY +3Y
Parking Citations 2004 - 2007 CY +4Y
Sanitation Weight Slips 2006 - 2007 CY +4Y
ADI Invoices 2000 — 2005 CY +4Y
Multi Family Reports 2004 — 2005 CY +4Y
Sanitation CR/Debit Reports 2004 — 2005 CY +4Y
File Personnel Records 2006 and prior T + 4Y
The following are Administration Records
File Personnel Records 2005 and prior T + 7Y
Other Correspondence, General 2003 -2009 CY +2Y
Expense Claims 1994 -2008 CY +3Y