RES-2013-037 RESOLUTION NO. 2013- 037
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(AUDIT)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Audit
Manager of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A ", of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under his charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 5th day of March , 2013, by the following roll call
vote:
AYES: Mayor Tait, Council Members Eastman, Brandman, Murray and Kring
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
M YOR O TH X s."--
OF ANAHEIM
ATTEST:
01•44. 4 ,..,,AN
CITY CLERK OF THE CITY • F ANAHEIM
APPROVED AS TO FORM:
CRISTINA TALLEY, CITY ATTORNEY
1. 1
By: A,. fit _ i !`_ L
V in A. Pelle Wr
Sr. Assistant City Attorney
92327
2
EXHIBIT A
RECORD SERIES CLASS RETENTION YEARS
Closed Hotel Audit Workpapers Files CY +4 1974 - 2007
Hotel Administration Workpapers Files CY +4 1986 — 2003
Department Audit Workpapers Files CY +4 1971 - 2007
Contract Audit Workpapers Files CY +4 1975 - 2010
Tax Revenue Audit Workpapers Files CY +4 1974 - 1999
Administrative Other CY +2 2000 - 2010
/ : Cornerstone Records Management
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Thursday, March 14, 2013 Mobile Purge Ticket # 5030754
City Of Anaheim - City Hall Directions 7013 MAR i utmegestroi ctions
200 S. Anaheim Blvd I Route 6
Anaheim, CA 92801
Jr i C11 Y CLERK
Contacts: Ci l Y u1 ANAHEIM
Marcy dordall (714)765 -5319
Special Instructions
Special Instructions - PLEASE EMAIL A DAY BEFORE
SERVICE MDORDAUL- JONES @ANAHEIM.NET SERVICE
1:30 -2pm GO TO THE BACK SIDE OF THE BUILDING.
'
Room Description Service Item Qty Pick Up Drop Off
70 Boxes (count) Boxes (count) 70.00 ii I
Time in: Time Out: Driver: j , Quantity +/-
I
Service / Comments
DESTRUCTION STATEMENT - On the date shown, designated confidential material was shredded
and destroyed as per our instructions.
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mil mmigt
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Cornerstone Records Management hereby confirms that the documents, records, files, and products as
supplied to Cornerstone Records Management have been permanently destroyed,
a �, } r ENVIRONMENTAL
6 , b STATEMENT'
IV- ld ` - ' a ,/ t ''4 ( 4 , h :o rnerstone Records Management is
a •- »-;. ; 0 committed to a clean and safe
re
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em'ironment. All shredded material that
We Recycle is recyclable is taken to a paper mill w
By f •VA ne processed into new products
6 Stop 99 PPage 1
"Our interest is fceepin 1 i er interests Private'