Library 1996/03/27 Minutes of the regular meeting of the Anaheim Public Library Board for March 27, 1996.
PRESENT: Glenda Flora, Chairman; Marjorie Rothrock, Vice
Chairman; Cristian Miller; Mary Lou Pekar; and
Patricia (Patsy) Tafolla.
ABSENT: None.
ALSO PRESENT: Audrey A. Lujan, Library Administrative Services Manager;
and M. Kevin Moore, Central Library Manager.
CALL TO ORDER: The agenda having been posted at 11:00 a.m. on March 22, 1996,
the meeting was called to order at 6:37 p.m. by Chairman Glenda Flora.
PUBLIC FORUM: No members of the public were present to address the Board under
this item.
ACTION ON THE MINUTES OF THE MEETING OF FEBRUARY 28, 1996: Cristian
Miller moved that the minutes be approved as submitted. Motion was seconded and car-
ried.
CORRESPONDENCE: Memorandum from Christopher K. Jarvi, Community Services
Director, dated March 25, 1996, announcing the appointment of Terry Lowe to the posi-
tion of Recreation/Human Services Superintendent.
LIBRARY REPORT: Glenda Flora noted that prior to leaving for vacation, the Com-
munity Services Director met individually with four of the Library Board Members. Mr.
Jarvi also made a change in the Library's organizational structure by dividing the Divi-
sion into two entities: Operations and Support Services. Operations will be headed by
Kevin Moore and includes all public service programs except Local History. Support
Services is comprised of Administrative Services, Technical Services, Local History, the
Museum, and the Mother Colony House and will be jointly headed by Audrey Lujan and
Patricia Earnest. Kevin Moore reported that she is meeting weekly with the public serv-
ice supervisors to clarify, modify, enhance, and improve service. The group is working
on the establishment of short-term and long -term goals. They plan to prepare a white
paper for Mr. Jarvi upon his return from vacation which will outline their needs for the
next six -month period. Audrey Lujan explained that the basic function of Support Serv-
ices is to assist Operations. Support Services will handle the administrative and technical
aspects of the Library Division and, in so doing, enable Operations to concentrate on the
public service aspects. Mrs. Lujan announced that the Library has been awarded a Major
Urban Resource Library (MURL) Grant for 1996/97 in the amount of $23,114. Mrs.
Lujan provided a brief update on the budget. She also called the Board's attention to the
new automatic doors which were recently installed at the Central Library's main entrance
and noted that renovations on the elevator have been completed.
SMOKE FREE /DRUG FREE AREAS: Audrey Lujan reported that each Manager has
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completed an assessment on the exterior of their facility and made recommendations re-
garding non - smoking areas. The City Attorney's Office has drafted a no smoking
ordinance for the Library. Mrs. Lujan will now meet with the Managers to see if the
ordinance addresses their needs and to establish a uniform smoking policy for all the
library facilities.
MEETING CONFLICT WITH PARK AND RECREATION COMMISSION: The
Board noted that with the Park and Recreation Commission and the Library Board both
holding their meetings on the fourth Wednesday of the month at 5:00 p.m. and 6:30 p.m.
respectively, there would undoubtedly be times when it would not be possible for Chris
Jarvi to attend either of the meetings in their entirety. The Board also discussed the
Citron Neighborhood Council meeting date change to the fourth Wednesday of the month
and determined it might be best to reconsider the date on which the Library Board meet-
ings are held. Cris Miller requested that a change in meeting date be included on the
April 24 Library Board agenda.
ROSTON SEMI - ANNUAL FINANCIAL STATEMENT: Copies of the semi - annual
statement covering the period from July 1 to December 31, 1995 were distributed to the
Board. Glenda Flora asked if the teachers judging Roston Contest entries ever judged
material submitted by their own students. Kevin Moore said she would check to see
whether or not judges rated material from their own schools.
LEGISLATION /GOVERNMENT RELATIONS: Glenda Flora said she attended
CALTAC's March 16 workshop at the Corona Public Library. She distributed copies of
a CLA Legislative Network Alert asking CLA members and library supporters to write
members of the Assembly and Senate Budget Subcommittee on Education to obtain full
funding for the Public Library Foundation Program. Ms. Flora urged the Board Members
to send in letters informing the legislators that the Anaheim Public Library has been
forced to make cuts in the acquisition of materials and would use restored funding to pur-
chase books, magazines and special tools and materials.
FUNDRAISING: Kevin Moore gave an update on the Library Foundation's upcoming
April 14 luncheon.
BOARD COMMENTS:
(A) Cristian Miller said he appreciated the opportunity to meet with Chris
Jarvi and was pleased to learn about the organizational changes that have
been made in the Library Division.
(B) Mary Lou Pekar mentioned that she, too, enjoyed meeting with Mr.
Jarvi and is looking forward to working with him.
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(C) Marjorie Rothrock noted that she spoke with Chris Jarvi about the use
of volunteers. She will contact several volunteer organizations and pro-
vide the Board with literature on their programs.
(D) Patsy Tafolla said she was unable to keep her appointment with Mr. Jarvi,
but will reschedule upon his return from vacation.
ADJOURNMENT: There being no further business, the meeting was adjourned at 7:56
p.m.
Chairman ` Acting Secretary �;