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Library 1996/06/05 • MINUTES ANAHEIM PUBLIC LIBRARY BOARD MEETING LOCATION TIME Anaheim Public Library Wednesday 500 West Broadway June 5, 1996 Anaheim, California 92805 AGENDA ACTION TAKEN 1 CALL TO ORDER The meeting was called to order by Chairman Glenda Flora at 6:40 p.m. PRESENT Glenda Lee Flora, Chairman Cristian Miller Mary Lou Pekar Marjorie Rothrock, Vice Chairman Patricia (Patsy) Tafolla ABSENT None STAFF Christopher K. Jarvi, Community Services Director Audrey A. Lujan, Library Administrative Services Manager Jean Vona, Division Secretary GUESTS Connie Blomeyer, Library Board Liaison, Friends of the Anaheim Public Library Tasneem Ghazali, Chairperson, Michael L. Roston Creative Writing Contest Committee Mary Raffel, Chairman, Friends of the Anaheim Public Library INTRODUCTIONS A. WRITTEN COMMUNICATION Patron commendations directed to Emma Harris, Library Branch Manager at Canyon Hills; B. J. Simon, Part-Time Librarian I at Central; and the Central Reference Desk staff were shared with the Board. B. UNSCHEDULED ORAL None. COMMUNICATION 4C;:l Anaheim Public Library Board Minutes of the Meeting of June 5, 1996 AGENDA ACTION TAKEN 2 II. APPROVAL OF MINUTES OF Minutes of the April 24, 1996 meeting were unanimously ap- APRIL 24, 1996 M/S MR/CM proved as submitted. III. ACTIVITY REPORTS The Board Members reviewed the General Fund Statement of Revenue and Expenditures for the nine months ended March 31, 1996; the Anaheim Public Library Monthly Statistical Report for April 1996; and the Public Services Activity Report for May -June 1996. Chris Jarvi then distributed a report listing the issues deter- mined by the Public Services management staff as being the most critical to the Library Services Division during the next six -month period and showing the current status of each issue. IV. UNFINISHED BUSINESS A. LEGISLATION /GOVERN- Glenda Flora distributed a legislative update from Lobbyist Mike MENT RELATIONS Dillon which noted that the Senate Budget Subcommittee on Education has voted to place CLA's request to fully fund the Public Library Foundation Program (PLF) on their checklist for further consideration. Chairman Flora encouraged those present to write the Governor regarding this matter. B. 1995/96 BUDGET Chris Jarvi reported that 1995/96 budget overages had been ADJUSTMENTS identified and would be added to the funds from SLS and the monies used for the development of a Strategic Plan; the pur- chase of automation equipment; and the enhancement of the Canyon Hills collection. C. SMOKE FREE/DRUG FREE Audrey Lujan explained that in response to numerous com- ISSUES M/S CM/MLP plaints, Library staff asked the City Attorney's Office to develop a no smoking ordinance that would prohibit smoking in posted areas in and on the exterior grounds of library facilities. Smoking would be permitted in those areas not designated as no smoking zones. The Board unanimously recommended that the ordinance drafted by the City Attorney's Office be submitted to the City Council for approval. Mrs. Lujan noted that the drug free issue is of departmental as well as divisional concern and said Library staff is working with other Community Services staff members to develop a drug free ordinance for the department. D. TECHNOLOGY PLAN The Library expects to be online sometime in August. Terminals UPDATE and desks have been ordered. Training will be provided both internally and by outside vendor. The Reference Desks will have computers. Mary Lou Pekar expressed an interest in obtaining information on the specific type of terminals and firewall equip- Anaheim Public Library Board Minutes of the Meeting of June 5, 1996 AGENDA ACTION TAKEN 3 ment the Library will purchase to allow the public access to the Internet. Chris Jarvi asked Audrey Lujan to research the matter and call Ms. Pekar with the data. E. ROSTON CREATIVE Tasneem Ghazali reported that over 1,200 entries were received WRITING CONTEST for this year's Roston Contest. The awards ceremony was a great UPDATE success with many comments concerning the excellent talk given by author Neil Shusterman. The Roston Committee is attempting to get newspaper coverage of the event and would appreciate help in this regard. The 1997 awards ceremony is scheduled for May 7. Mrs. Ghazali said she would like to obtain information on the types of risers available for use at the Brookhurst Com- munity Center for future award ceremonies. Chris Jarvi said he would speak to Terry Lowe about the matter and suggested Mrs. Ghazali call Mr. Lowe. Cris Miller informed the Board that Mrs. Ghazali has agreed to chair the Roston Committee for another year. F. ROSTON CONTEST FUNDS The Library Board unanimously approved the payment of Invoice M/S CM/PT No. 10837 from the Anaheim Union High School District and Invoice No.'s 18547 and 18549 from Galaxie Designs for ex- penses authorized by the Roston Committee in connection with the 1996 Michael L. Roston Creative Writing Contest. V. NEW BUSINESS A. DEPARTMENT BUDGET Chris Jarvi noted that the FY 1996/97 Budget Proposal Summary PRESENTATION presented to the Library Board was also presented to the City Council at the departmental budget hearing on June 4 where it met with a favorable response. Mr. Jarvi responded to Board Members' questions regarding the budget proposal. B. STRATEGIC PLAN FOR The Library Services Division is in need of a long -term plan to LIBRARY SERVICES provide a vision for the future. The consulting firm of Moore* DIVISION M/S CM/PT Iacofano•Goltsman, Inc. (M.I.G.) has worked with other divisions of the Community Services Department in the development of strategic plans and has also worked extensively with libraries. Chris Jarvi outlined the planning process for the Board, indicating that a final document would be ready by December 1996. The Library Board unanimously approved the concept of engaging M.I.G. to prepare a Strategic Plan for the Library Services Division at a cost not to exceed $25,000. VI. INFORMATION A. GOOGIE SIGN PROJECT The Local History and Public Information Office staff have been asked to document and photograph the Googie signs and architec- Anaheim Public Library Board Minutes of the Meeting of June 5, 1996 AGENDA ACTION TAKEN 4 ture created in the Anaheim area in the 1950s and 1960s since many of the signs will be removed when new signage is created for the Anaheim Resort area. Audrey Lujan said staff has started by photographing the endangered signs in the Resort Area and plan to have interns and volunteers search for Googie signs and architecture in other areas of the city. The documentation will become part of the Local History archives. Mary Lou Pekar suggested making a video record of Googie signs and buildings. B. RECEIPT PRINTERS Circulation terminals are being installed with small printers that will provide patrons with a list of titles, barcodes, and the due dates of the items they have checked out. Receipts can also be printed for renewals and fine payments. The new receipts will replace "date due" slips. C. ANGEL GAME (1) BOARD MEETING Chris Jarvi suggested that the Board hold their August 7 meeting at the Sunkist Branch Library since Stadium meeting rooms must now be arranged through Disney and are oftentimes unavailable. Marjorie Rothrock mentioned the possibility of holding a dinner meeting at the Stadium Club. Chris Jarvi asked Audrey Lujan to contact the Stadium Club to inquire about reservations. (2) GUEST LIST Mr. Jarvi noted that the Stadium must be provided with a list of the guests who will be using Executive Box 3 on August 7. He will work with Administrative staff on the guest list. D. TAPING OF FUTURE Since summary minutes capture only the essence of what was LIBRARY BOARD said, they do not provide a complete record of the proceeding MEETINGS being recorded. Chris Jarvi suggested the Board give consider- ation to taping their meetings so as to have a verbatim record. The Board was amenable to the idea and staff will be instructed to purchase a recorder /transcriber for this purpose. E. FRIENDS UPDATE Connie Blomeyer said the Friends were very grateful for the help of the Park Rangers at their May book sale and asked if they could possibly use their services again at the October sale. Mr. Jarvi said he would ask Kevin Moore to work with Terry Lowe to make the necessary arrangements. Mrs. Blomeyer said the Friends would be pleased if every Board Member would also become a member of the Friends. Mary Raffel noted that the Kid's Catalog software purchased by the Friends for the Children's Room has not been installed. Chris Jarvi apologized for the delay. He said he has spoken with Pat Earnest about getting the programming and wiring done and the Anaheim Public Library Board Minutes of the Meeting of June 5, 1996 AGENDA ACTION TAKEN 5 Kid's Catalog will be up and running shortly. Mr. Jarvi said he will provide an update on the matter at the July 3rd Library Board Meeting. VII. BOARD COMMENTS MEMBER CRISTIAN MILLER Cris Miller stated that he is very happy to be serving on the Library Board and is pleased with the progress being made by the Library Services Division. MEMBER MARY LOU PEKAR Mary Lou Pekar voiced her approval of the new agenda format and reports. VICE CHAIRMAN Marjorie Rothrock said she enjoyed her tour of the Central MARJORIE ROTHROCK Library and learned a great deal. She mentioned the possibility of using volunteers to catalog some of the older magazines and materials so they can be shared with the public. Mrs. Rothrock said she will ask a representative of the Retired Seniors Volunteer Program (RSVP) to contact Kevin Moore and Audrey Lujan to schedule a meeting to discuss ways in which volunteers might help with various Library tasks. Chris Jarvi voiced a commitment to develop a volunteer program at the Library. He noted that staff will need to determine which tasks can be performed by volun- teers, provide work space for them, and develop a specialized training program for the volunteer workers. Mrs. Rothrock said Board Members might want to give thought to writing a short article about the Library and its needs for any organizations or groups to which they belong. She noted that she had recently submitted an article to the Assistance League and was pleased to discover it was included in their next newsletter. Mrs. Rothrock asked if there was any additional information on the "Round Up For Kids" proposal. Chris Jarvi said he would be meeting with Sarah Alevizon and would give the Board an update at their July meeting. MEMBER PATRICIA (PATSY) Patsy Tafolla provided a brief update on the activities of the Com- TAFOLLA munity Development Advisory Board. CHAIRMAN GLENDA LEE FLORA Glenda Flora expressed an interest in attendance statistics for the bookmobile stops and asked if that information could be included in the Public Services Activity Report provided the Board in their monthly agenda packets. Ms. Flora mentioned that the Magic School Bus would be coming to the Central Library on Saturday, June 8, and noted that Library staff could use assistance with crowd control. Ms. Flora reminded the Board that the July Anaheim Public Library Board Minutes of the Meeting of June 5, 1996 AGENDA ACTION TAKEN 6 meeting is the Annual Meeting and the agenda will include the election of officers for the 1996/97 fiscal year. VII. MISCELLANEOUS A. NEXT MEETING The Annual Meeting of the Anaheim Public Library Board will be held on Wednesday, July 3, 1996, at 6:30 p.m. B. ADJOURNMENT Chairman Flora adjourned the meeting at 8:43 p.m. ; /LciL kA, 1 Chairman Secretary