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Library 1996/08/07 MINUTES RECEIV ANAHEIM PUBLIC LIBRARY BOARD SEP 6 as PH MEETING LOCATION TIMF0 F F IC E OF 0 i T Y :�; f; t CITY OF ANMHLI4 Sunkist Branch Library Wednesday 901 South Sunkist Street August 7, 1996 Anaheim, California 92806 AGENDA ACTION TAKEN 1 CALL TO ORDER The agenda having been posted at 11:00 a.m. on August 2, 1996, the meeting was called to order by Chairman Cristian Miller at 6:02 p.m. PRESENT Glenda Lee Flora Cristian Miller, Chairman Mary Lou Pekar Marjorie Rothrock ABSENT Patricia (Patsy) Tafolla, Vice Chairman (excused) STAFF Christopher K. Jarvi, Community Services Director Audrey A. Lujan, Library Administrative Services Manager M. Kevin Moore, Central Library Manager Jean Vona, Division Secretary GUESTS None INTRODUCTIONS A. WRITTEN COMMUNICATION Chris Jarvi shared with the Board letters of condolence he sent on July 18, 1996 to Mrs. Barbara Redfearn and Mr. Richard J. Blankmeyer, the niece and nephew of Elizabeth J. Schultz, on behalf of the City of Anaheim and the staff of the Anaheim Public Library. The Library Board also reviewed a thank you letter to Keely Hall, Librarian I, and the Central Library reference staff dated July 23, 1996 from R. Reyes and D. Drummer, Anaheim Summer School History Instructors. B. UNSCHEDULED ORAL None. COMMUNICATION Anaheim Public Library Board Minutes of the Meeting of August 7, 1996 AGENDA ACTION TAKEN 2 II. APPROVAL OF MINUTES OF The four Board Members present unanimously approved the JULY 3, 1996 M/S MR/MLP Minutes of the July 3, 1996 Library Board Meeting as submitted. III. ACTIVITY REPORTS A. PUBLIC SERVICES Following a review of the written report submitted to the Board, Kevin Moore distributed comparison statistics on the 1995 and 1996 Summer Reading Programs. Mrs. Moore called attention to the significant increases in registration, return visits, book reports and recycling participation in 1996. The Board then reviewed the Statement of Revenue and Expenditures for the eleven -month period ended May 31, 1996. B. FRIENDS UPDATE No report. C. LIBRARY FOUNDATION Kevin Moore reported that the Library Foundation held their UPDATE first quarterly board meeting on July 25, 1996. IV. UNFINISHED BUSINESS A. LEGISLATION /GOVERN- Glenda Flora encouraged the Board Members to write a letter MENT RELATIONS of appreciation to Governor Pete Wilson for the $7 million augmentation to the Public Library Fund budget. Cris Miller suggested future legislative bulletins be included in the Board packets rather than being individually forwarded to the Members as soon as they are received by the Library's administrative office. He said he would also appreciate a brief recap regarding the issue(s) covered by the legislative bulletin. Per an earlier request from Glenda Flora, Audrey Lujan will continue to forward appropriate bulletins to her as soon as they are received and, unless immediate action on the material covered is requested, will include copies of the updates for the other Board Members in the agenda packets. B. DESIGNATED SMOKING Chris Jarvi noted that staff is continuing to investigate ways in AREAS which to resolve the smoking/no smoking issue. Among the avenues being considered are the posting of "no smoking beyond this point" signs on the walkways leading up to the library entrances; the posting of universal "no smoking" signs near the front doors; and the creation of smoking areas with seating and concrete, cylinder - style, smoking urns. A meeting will be scheduled with Dick Mayer, Park Planner, and Jerry Crum, Park Services Manager, to discuss redesigning to allow for a smoking area as well as a separate pick up /drop off area with benches for patrons needing a place to wait. Prior to taking any action, a report will be submitted to the City Council to make sure the Council has no concerns about the manner in which staff is pro- Anaheim Public Library Board Minutes of the Meeting of August 7, 1996 • NDA A ION TAKEN posing to handle the matter. C. STRATEGIC PLAN UPDATE Audrey Lujan reported that three meetings have been held to date on the Strategic Plan. The Community Services Director and three Library Division Heads met on July 1, and on August 5, the Steering Committee met from 1:30 -4:00 p.m., followed by a 6:30- 8:30 p.m. meeting of the Citizens Advisory Committee. The groups spoke about goals and issues they would like to see addressed during the strategic planning process. The next meeting is scheduled for 6:00 -9:00 p.m. on September 3 at the Central Library. People from the business community, education, and churches are being invited to meet with the Library and Museum Boards and the two Friends of the Library groups. On Saturday, September 28, a community visioning forum will be held in the multipurpose rooms at the Central Library from 9:00 a.m. to 12:00 noon. The general public will be invited to attend. Special letters will be sent to those patrons who have had at least 200 interactions with the Library urging them to attend the meeting to share their input on the future development of the Anaheim Public Library system. The Steering Committee and Citizens Advisory Committee are scheduled to meet again on October 10. V. NEW BUSINESS A. BUDGET UPDATE Audrey Lujan informed the Board the Library Division will be returning a small amount of unencumbered funds from the 95/96 budget to the General Fund. The exact figure will not be known until the final year -end reports are run in late August, but will be no more than $28,417. B. BOOKMOBILE 1995/96 Kevin Moore reviewed the written report provided for the Board. YEAR -END REPORT She noted that the Bookmobile holds about 5,000 items and had circulation in excess of 82,000 which indicates that each item turned over approximately 16 times during the year. Mrs. Moore said a larger percentage of purchases is planned for bilingual materials to help Spanish speakers learn more English. C. 1996 ADOPT -A- MAGAZINE Kevin Moore noted that the new Adopt -A- Magazine campaign is CAMPAIGN in full swing. Letters have been sent to all those who donated subscriptions last year. Over 650 magazine subscriptions were donated in 1995 and this year's goal is 750. The magazine orders must be given to the Technical Services Section by September 1, but contributions can be taken until October. Anaheim Public Library Board Minutes of the Meeting of August 7, 1996 AGENDA ACTION TAKEN 4 VI. INFORMATION A. UPDATE ON ROUND UP FOR Chris Jarvi reported that he attended another meeting with KIDS PROPOSAL Utilities and Collection staff regarding the processing, distribution and recognition of monies donated by utility users in response to an appeal made on the City's utility billings. The group discussed renaming the program "Helping Hands" and focusing on helping youth and those who are unable to pay their utility bills. Fund distribution would be made through the Anaheim Community Foundation. Donors would receive 1099 forms at the end of the year for tax purposes. The appeal would appear as an added page to utility bills and could be marketed through Anaheim Magazine and other channels. B. DECLARATIONS AND The family of Elizabeth J. Schultz was presented with Declara- RESOLUTION OF tions of Condolence from the Anaheim City Council and the CONDOLENCE Orange County Board of Supervisors and a Resolution of Con- dolence from the Anaheim Museum, Inc. Board. C. HANDOUTS Chris Jarvi noted that materials such as the Friends' Newsletters, Santiago Library System minutes, the State Library Newsletter, etc., will be distributed at the Board Meetings rather than being mailed with the agenda packets. VII. BOARD COMMENTS MEMBER MARY LOU PEKAR Mary Lou Pekar noted that she would be on vacation in early September and would be unable to attend the Library Board Meeting. CHAIRMAN CRISTIAN MILLER Cris Miller urged the Board Members to participate in the Strategic Plan focus group meeting on September 3. VIII. MISCELLANEOUS A. NEXT MEETING The next meeting of the Anaheim Public Library Board will be held at 6:30 p.m. on Wednesday, September 4, 1996, at the Central Library. B. ADJOURNMENT Chairman Miller adjourned the meeting at 6:45 p.m. 1 )ti ) 1 1 . Chairman Secretary